Policy Manual
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Mike Schmidt, District Attorney 1200 SW First Avenue, Suite 5200 Portland, OR 97204-1193 Phone: 503-988-3162 Fax: 503-988-3643 www.mcda.us POLICY MANUAL Property of the Multnomah County District Attorney’s Office 2020 i TABLE OF CONTENTS GENERAL POLICIES ............................................................. 1 1.0 Professional Ethics ........................................................ 1 1.05 Professionalism ........................................................ 2 1.06 Profiling .................................................................. 3 1.10 Affidavits of Prejudice................................................. 4 1.11 Pro Tem Judges: Felony Cases ................................... 5 1.12 Pro Tem Judges: Misdemeanor Cases .......................... 5 1.13 Bar Complaints ........................................................ 5 1.20 Subpoenaing an Attorney ........................................... 7 1.22 Subpoenaing Federal Employees ................................ 8 1.30 Attorney Contact with Jurors ....................................... 8 1.35 Teachers, School Employees, Coaches, and Volunteers .. 8 1.40 Criminal Activity by State Licensed Professionals ............ 9 2.0 Crime Victims .............................................................. 9 2.10 Crime Victims Bill of Rights ....................................... 10 2.11 Victims Constitutional Rights .................................... 11 2.30 Restitution.............................................................. 12 3.0 Criminal Prosecution ................................................... 13 3.01 Criminal Case Records: Retrieval/Retention/Destruction .... 13 3.02 Public Records ....................................................... 15 3.03 Search Warrants .................................................... 15 3.04 Screening and Charging Analysis of Criminal Cases ..... 17 3.041 Considerations and Analysis Involving Defendants Experiencing a Qualifying Mental Illness in Misdemeanor Cases .................................................................. 19 3.042 Aid and Assist Policy ............................................... 22 3.05 Assignment of Homicide .......................................... 25 3.06 Felony Charging ..................................................... 25 3.07 Discovery of Police Reports ...................................... 34 3.071 Government Witness Impeachment Index ............. 34 3.075 Presiding Judge’s Order regarding discovery when defendant testifies in grand jury .......................... 41 3.08 Criminal History Information .................................... 41 3.10 Sex Crime Cases – Disclosures in Treatment ................ 42 iii 3.11 Failure to Appear Policy ........................................... 42 3.20 Issuing Cases for Other Trial Sections ......................... 44 3.21 Reissuance of Charges after Dismissal ....................... 45 3.22 Office actions regarding foreign citizens ..................... 45 3.30 Guidelines for Prosecution of RICO ............................. 47 3.31 Consideration Prior to Seeking Indictment – Generally ...... 50 3.40 Guidelines for Prosecution of Environmental Crimes ...... 55 3.50 Evidence Policy ....................................................... 62 3.55 Material Witness Warrant Policy ................................. 63 3.56 Jail Call Protocol ..................................................... 65 3.57 Eyewitness Identification ......................................... 66 3.58 Controlled Substance Policy ..................................... 77 3.59 Ordering Transcripts ............................................... 78 3.60 Stipulated Facts Trial ............................................... 79 3.65 Jury and Court Trial Evaluations ............................... 80 3.70 Expert Witness Fees ................................................... 80 3.75 Polygraph Examinations .......................................... 82 3.80 State’s Appeal Review Procedure ............................... 83 3.85 Forfeiture .............................................................. 87 3.90 Weapons Charges and Destruction of Weapons ............ 87 3.95 Structured Intermediate Sanctions ........................... 90 3.96 Homicide Case Closing Protocol ................................ 91 3.97 Post-Conviction DDA Position ................................... 93 3.98 MCDA USAK – Post Conviction Policy ......................... 96 3.99 MCDA USAK - Victim Notification Policy ................... 102 4.0 Plea/Sentence Negotiations........................................ 119 4.01 Plea Offer Policy ................................................... 119 4.02 Civil Compromise Policy ........................................ 121 4.05 Second Look Policy ............................................... 123 4.06 Juvenile Waiver to Adult Court Policy ...................... 129 4.10 Criminal Case Resolution ........................................ 132 4.11 Timing of Plea Negotiations in Felonies .................... 140 4.13 Cooperating Witness Protocol ................................. 140 4.15 Proffers .............................................................. 142 4.17 Guidelines for Use of Testifying Informants .............. 142 4.18 Unauthorized Use of a Vehicle (UUV) and Possession of a Stolen Vehicle (PSV) Policy .................................... 144 4.19 Earned Discharge and Early Termination Policy ......... 145 iv 4.20 Misdemeanor Cases ............................................... 147 4.30 Electronic Surveillance Orders ................................. 148 4.40 Grants of Immunity ............................................... 148 4.50 Mental Disease or Defect Defense ............................ 153 4.60 Joinder ................................................................ 153 4.70 Out-of-State Warrant Cases .................................... 154 4.71 Request for Dismissal of Arrest Warrants ................. 156 5.0 Interagency Prosecution Matters ................................. 157 5.10 Conflict of Interest and Assigned Out Cases ............... 158 5.20 Federal/State Requests for Investigation and Prosecution .. 158 5.30 Felon in Possession of a Firearm Cases ..................... 158 5.40 Criminal Investigations and Alleged Misconduct of Sworn Law Enforcement Officers ....................................... 159 5.50 Police Discharge of Firearms Involving Death or Physical Injury .................................................................. 159 5.60 Unlawful Flight to Avoid Prosecution ......................... 160 6.0 Press/Public Relations ............................................... 162 6.10 General Guidelines ................................................. 162 6.15 Press Releases ..................................................... 164 6.20 Release of Presentence Investigation Reports ............ 165 6.30 Speakers Bureau ................................................... 165 7.0 General Personnel Issues........................................... 167 7.05 Affirmative Action ................................................ 167 7.10 Authorization for Use of Private Automobiles and Reimbursement for Expenses Policy ......................... 167 7.11 Reimbursement for Expenses Related to Approved Use of Private Automobiles ............................................. 168 7.12 Reporting Accidents .............................................. 169 7.15 Workplace Harassment/Discrimination ..................... 169 7.20 Sexual Harassment ................................................ 169 7.30 Political Activity ..................................................... 175 7.40 Communicable Disease Policy .................................. 177 7.50 Substance Abuse Policy .......................................... 178 7.51 Policy Intent ........................................................ 178 7.52 Prohibited Alcohol and Illegal Drug Use ................... 182 7.60 Employee Firearm Policy ......................................... 183 v 7.70 Computer, Internet, E-mail, and Voice Mail Uses ........ 184 7.71 Uses .................................................................. 185 7.72 Employee Responsibilities ...................................... 185 7.73 Prohibitions and Limits .......................................... 187 7.74 E-mail Addresses ................................................. 188 7.75 Equipment Checkout Policy and Procedures: ............. 189 7.78 Communicating Information inside and outside of the office ................................................................. 192 7.80 Cellular Phone Policy .............................................. 193 7.90 Certain Legal Issues ............................................... 194 7.91 Sensitive Information ........................................... 194 7.92 Staff Member as Crime Victim or Arrestee ................ 194 7.93 Lawsuits ............................................................. 195 7.94 Parking Tickets and Traffic Citations ........................ 195 7.95 Investigation of Staff and Criminal Associations ........ 196 7.96 Association with Victims/Witnesses or Defendants ..... 196 7.97 Inclement Weather, Administrative Closures and Special Emergencies Policy .............................................. 197 8.0 Professional Staff Compensation ................................. 200 8.01 Salary and Salary Administration ............................ 200 8.02 Vacation ............................................................. 200