Malabar Regional Co-Operative Milk Producers’ Union Ltd; Peringolam, Kunnamanagalam, Kozhikode.
BID REF No.MRU/ENGG/SB-ERECTION_R/2016-17
BID DOCUMENT FOR ERECTION AND COMMISSIONING OF STEAM BOILER 3 TON /HR FOR WAYANAD DAIRY
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Malabar Regional Co-operative Milk Producers’ Union Limited Head Office, Kunnamangalam, Kozhikode 673571, Kerala, Ph: 0495 - 2805419, 2805406, 2805407 Fax: 2800648, E-mail: [email protected]
INVITATION TO BID- RE-TENDER
1. The Malabar Regional Co-operative Milk Producers’ Union Limited invites e-tenders from reputed contractors having valid license from the Department of Factories and Boilers for the erection, testing and commissioning of one Steam Boiler of capacity 3 TPH at our Wayanad Dairy, Kalpetta. Interested eligible Bidders may obtain further information from the office of the Malabar Regional Co-operative Milk Producers’ Union Limited, Kozhikode. 2. The bid shall be submitted in two cover system consisting of technical bid and price bid. The price bid of those who qualify in the technical bid only will be opened. 3. Detailed terms and conditions as well as technical specifications are contained in the bidding document of the above work which is uploaded in the Kerala Government e-portal www.etenders.kerala.gov.in 4. a. Tender reference No. :No.MRU/ ENGG/SB-ERECTION_R/2016- 17 b. Estimated cost : Rs. 22.00 lakhs c. Tender download :Can be downloaded from the Website www.etenders.kerala.gov.in d. EMD : Rs.22,000.00 (as NEFT transaction) e. Cost of tender form : Rs.500.00 (as NEFT transaction) f. Documents publish date : 09.12.2016, 11.00 hrs. g. Bid submission closing date : 30.12.2016, 17.00 hrs. h. Bid opening : 03.01.2017, 11.00 hrs. i. Place of bid opening : MRCMPU H.O., Kozhikode j. Time of completion : 60 days k. Bid validity : 90 days
MANAGING DIRECTOR Kozhikode 07.12.2016
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Terms & Conditions for e-Procurement
This tender is an e-tender and is being published online. The tender is invited in two-cover system from the registered and eligible firms through e-procurement portal of Government of Kerala (https://www.etenders.kerala.gov.in). Prospective bidders willing to participate in this tender shall necessarily register themselves with above mentioned e-procurement portal. The tender time line is available in the critical date section of this tender published in www.etenders.kerala.gov.in.
a. Online Bidder registration process:
Bidders should have a Class II or above Digital Signature Certificate (DSC) to be procured from any Registration Authorities (RA) under the Certifying Agency of India. Details of RAs will be available on www.cca.gov.in. Once, the DSC is obtained, bidders have to register on www.etenders.kerala.gov.in website for participating in this tender. Website registration is a one-time process without any registration fees. However, bidders have to procure DSC at their own cost. Bidders may contact e-Procurement support desk of Kerala State IT Mission over telephone at 0471- 2577088, 2577188, 2577388 or 0484 – 2336006, 2332262 - through email: [email protected] for assistance in this regard.
b. Online Tender Process: The tender process shall consist of the following stages:
i. Downloading of tender document: Tender document will be available for free download on www.etenders.kerala.gov.in. However, tender document fees shall be payable at the time of bid submission as stipulated in this tender document.
ii. Pre-bid meeting:
iii. Publishing of Corrigendum: All corrigenda shall be published on www.etenders.kerala.gov.in and shall not be available elsewhere.
iv. Bid submission: Bidders have to submit their bids along with supporting documents to support their eligibility, as required in this tender document on www.etenders.kerala.gov.in. No manual submission of bid is allowed and manual bids shall not be accepted under any circumstances.
v. Opening of Technical Bid and Bidder short-listing: The technical bids will be opened, evaluated and short listed as per the eligibility and technical qualifications. All documents in support of technical qualifications shall be submitted (online). Failure to submit the documents online will attract disqualification. Bids short listed by this process will be taken up for opening the financial bid.
Page 3 of 67 vi. Opening of Financial Bids: Bids of the qualified bidder’s shall only be considered for opening and evaluation of the financial bid on the date and time mentioned in critical date’s section.
c. Documents Comprising Bid:
i. The First Stage (Pre-Qualification or Technical Cover based on 1cover or 2 cover tender system): Pre-Qualification or technical proposal shall contain the scanned copies of the documents, which every bidder has to upload: The department doesn’t take any responsibility for any technical snag or failure that has taken place during document upload.
ii. The Second Stage (Financial Cover or as per tender cover system): The Bidder shall complete the Price bid as per format given for download along with this tender. Note: The blank price bid should be downloaded and saved on bidder’s computer without changing file-name otherwise price bid will not get uploaded. The bidder should fill in the details in the same file and upload the same back to the website.
Fixed price: Prices quoted by the Bidder shall be fixed during the bidder's performance of the contract and not subject to variation on any account. A bid submitted with an adjustable/ variable price quotation will be treated as non - responsive and rejected.
d. Tender Document Fees and Earnest Money Deposit (EMD)
The Bidder shall pay a tender document fee and Earnest Money Deposit or Bid Security as mentioned in the NIT. The Bid security is required to protect the purchaser against risk of Bidder’s conduct, which would warrant the forfeiture of security.
Online Payment modes: The tender document fees and EMD can be paid in the following manner through e-Payment facility provided by the e-Procurement system:
1. State Bank of Travancore (SBT) Internet Banking: If a bidder has a SBT internet banking account, then, during the online bid submission process, bidder shall select SBT option and then select Internet banking option. The e-Procurement system will re-direct the bidder to SBT’s internet banking page where he can enter his internet banking credentials and transfer the tender document and EMD amount. 2. National Electronic Fund Transfer (NEFT): If a bidder holds bank account in a different bank, then, during the online bid submission process, bidder shall select NEFT option. An online remittance form would be generated, which the bidder can use for transferring amount through NEFT either by using internet banking of his bank or visiting nearest branch of his bank. After obtaining the successful transaction receipt no., the bidder has to update the same in e-Procurement system for completing the process of bid submission. Bidder should only use the details given in the Remittance form for making a NEFT payment otherwise payment would result in failure in e-Procurement system.
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3. RTGS Payment: Payment through RTGS is made effective through the web portal of etenders.kerala.gov.in. Bidders can opt for payment of EMD and tender fees through RTGS mode also. As NEFT payment status confirmation is not received by e-Procurement system on a real-time basis, bidders are advised to exercise NEFT mode of payment option at least 48 hours prior to the last date and time of bid submission to avoid any payment issues.
NEFT payment should be done according to following guidelines: i. Single transaction for remitting Tender document fee and EMD: Bidder should ensure that tender document fees and EMD are remitted as one single transaction. ii. Account number as per Remittance Form only: Account no. entered during NEFT/RTGS remittance at any bank counter or during adding beneficiary account in Internet banking site should be the same as it appears in the remittance form generated for that particular bid by the e-Procurement system. Bidder should ensure that tender document fees and EMD are remitted only to the account number given in the Remittance form provided by e-Procurement system for that particular tender. Bidders must ensure that the banker inputs the Account Number (which is case sensitive) as displayed in the Remittance form. No additional information like bidder name, company name, etc. should be entered in the account no. column along with account no. for NEFT remittance. iii. Remittance Not Allowed:, Account to Account transfers, State Bank Group Transfers (GRPT) or Cash payments are not allowed and are treated as invalid mode of payments. Bidder must ensure that the banker does NEFT/RTGS transaction only irrespective of the amount. iv. Amount as per Remittance form: Bidder should ensure that the amount being remitted is neither less nor higher than the amount shown in remittance form. v. UTR Number: Bidders should ensure that the remittance confirmation (UTR number) received after NEFT transfer should be updated as it is, in the e- Procurement system for tracking the payment. vi. One Remittance Form per Bidder and per Bid: The remittance form provided by e-Procurement system shall be valid for that particular bidder and bid and should not be re-used for any other tender or bid or by any other bidder. Any transaction charges levied while using any of the above modes of online payment has be borne by the bidder. The supplier/contractor's bid will be evaluated only if payment status against bidder is showing “Success” during bid opening. e. SUBMISSION PROCESS: For submission of bids, all interested bidders have to register online as explained above in this document. After registration, bidders shall submit their Technical bid and Financial bid online on www.etenders.kerala.gov.in along with online payment of tender document fees and EMD. For page by page instructions on bid submission process, please visit www.etenders.kerala.gov.in and click “Bidders Manual Kit” link on the home page. It is necessary to click on “Freeze bid” link/ icon to complete the process of bid submission otherwise the bid will not get submitted online and the same shall not be
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TABLE OF CONTENTS
SECTION SUBJECT PAGE
I INSTRUCTIONS TO BIDDERS 6
II GENERAL CONDITIONS OF CONTRACT 17
III SPECIAL CONDITIONS OF CONTRACT PART-I 29
IV SPECIAL CONDITIONS OF CONTRACT PART-II 33
V TECHNICAL SPECIFICATIONS 47
VI CONTRACT FORM 71
VII PERFORMANCE SECURITY FORM 72
VIII ADVANCE SECURITY FORM 74
IX QUALIFICATION APPLICATION FORMAT 76
X POINTS BIDDERS SHOULD BEAR IN MIND 80
XI MANUFACTURSES AUTHORISATION FORM 81
XII TECHNICAL DEVIATON STATEMENT 82
XIII LIST OF APPROVED MAKES 83
XIV BID FOM AND PRICE SCHUDLE 84
XV SCHUDLE OF QUANTITY - PART I 85
XV SCHUDLE OF QUANTITY - PART II 89
XVI PRICE SUMMERY 89
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SECTION I. INSTRUCTION TO BIDDERS
1. ELIGIBILITY CRITERIA
The Bidder shall furnish, as part of its bid, documents establishing the Bidder's eligibility to bid and its qualification to perform the Contract if its bid is accepted. For the purpose of this bidder shall meet the following qualification criteria as a minimum. a) The bidder should have a license from the department of Factories and Boilers for the erection, testing and commissioning of steam boilers which is valid in the State of Kerala. b) Established boiler manufacturers or their authorized dealers can also quote the tender provided they have erectors/engineers having license from the department of Factories and Boilers, valid in Kerala for boiler erection. c) The bidder should have experience in the erection, testing and commissioning of Steam Boilers for a minimum period of five years at the time of bid opening in the same name and style. d) The bidder should have erected and commissioned at least 5 Nos. boilers including 3TPH capacity or above during the last 3 years in Kerala state. e) The bidder shall have a financial turnover of minimum Rs. 40 lakhs per year during last two years f) Proof of the above may be uploaded along with the tender, failure of which will lead to disqualification of the tenderer. g) One hard copy of whole other important documents (OID) uploaded by the bidder along with the tender document duly signed and sealed shall be sent to this office by courier/registered post.
The documentary evidence of the Bidder's qualifications to perform the Contract if its bid is accepted shall be established to the MRCMPU's satisfaction. To this end, all bids submitted shall include the following information.
a. That, the Bidder has the financial and business capability necessary to perform the Contract. To this end, all bids submitted shall include the following information. b. Details of experience and past performance of the bidder on works of similar nature and capacity within the past three years and details of current contracts in hand and other commitments; (Name of work – turn-key jobs, capacity of the boiler supplied, Contract reference, Name and detailed postal address of client, value of work, time of completion, date of completion etc. are to be furnished). c. Qualification and experience of key personnel for successful execution of the contract d. Proof of the above may be attached along with the tender, failure of which will lead to disqualification of the tenderer.
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33. Signing of Contract
33.1 At the same time as the MRCMPU notifies the successful Bidder that its bid has been accepted, the MRCMPU will send the Bidder the Contract Form provided in the Bidding Documents, incorporating all agreements between the parties.
33.2 Within 15 days of receipt of the Contract form the successful Bidder shall sign and date the Contract and return it to the MRCMPU
34. Performance Security.
34.1 Within 20 days of the receipt of notification of award from the MRCMPU, the successful Bidder shall furnish the performance security in accordance with the conditions of Contract, in the Performance Security Form provided in the Bidding Documents.
34.2 Failure of the successful Bidder to comply with the requirement of Para 32 or Para 33 shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security, in which event the MRCMPU may make the award to the next lowest evaluated bidder or call for new bids.
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SECTION II. GENERAL CONDITIONS OF CONTRACT
TABLE OF CLAUSES
Clause Topic Page Clause Topic Page No. No. 1. Definitions 18 17 Assignment 24
2. Application 18 18 Subcontracts 24
3. Country of Origin 18 19 Delays in Contractor's Performance 24
4. Standards 19 20. Liquidated Damages 24
5. Use of Contract Documents 19 21. Termination for default 25
6. Patent Rights 19 22. Force Majeure 25
7. Performance Security 19 23. Termination for insolvency 26
8. Inspections and Tests 20 24. Termination for convenience 26
9. Packing & Marking 21 25. Resolution of disputes 26
10.Delivery and Documents 21 26. Governing Languages 26
11.Insurance 21 27. Applicable law 27
12.Transportation 22 28. Notices 27
13.Incidental Services 22 29. Taxes and duties 27
14.Warranty/Guarantee 22 30. Right to use defective Equipment 27
15.Payment 23 31. Material issued by MRCMPU 27
16.Prices 24
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GENERAL CONDITIONS OF CONTRACT
1. Definitions
1.1 In this contract, the following terms shall be incorporated as indicted
a. "The Contract" means the agreement entered into between the MRCMPU and the Successful bidder, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein. b. "The Contract Price" means the price payable to the Contractor under the Contract for the full and proper performance of its contractual obligations. c. "The Goods" means all of the equipment, machinery, and/or other materials, which the Contractor is required to supply to the MRCMPU under the Contract d. "Services" means services ancillary to the supply of the Goods, such as transportation and insurance, and any other incidental services, such as installation, commissioning, provisions of technical assistance, training and other such obligations of he Contractor covered under the Contract; e. "The MRCMPU" Shall mean The Malabar Regional Co-operate Milk Producers Union Ltd. f. "The Contractor" means the successful bidder whose bid has been accepted by the MRCMPU and on whom a work order has been placed and shall include his heirs, legal representatives and assignees. h. Engineer-in-charge means the Engineer or any other authorized representatives of the MRCMPU who is empowered to take decision on behalf of MRCMPU for the purpose of the Contract.
2. Application
These General Conditions shall apply to the extent that provisions in other parts of the Contract do not supersede them.
3. Country of Origin
3.1 All Goods and Services supplied under the Contract shall have their origin in the member countries and territories eligible under the rules of the IFI financing the Contract. These rules are explained under the Special Conditions of Contract.
3.2 For purpose of this Clause "origin" means the place where the Goods were mined, grown or produced, or from which the Services are supplied. Goods are produced when, through manufacturing, processing or substantial and major assembling of components, a commercially recognized new product results that is substantially different in basic characteristics or in purpose or utility from its components.
3.3 The origin of Goods and Services is distinct from the nationality for the Contractor.
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4. Standards.
4.1 The Goods supplied under this Contract shall conform to the standards mentioned in the Technical specifications, and, when no applicable standard is mentioned, to the Indian Standards.
5. Use of Contract Documents and Information
5.1 The Contractor shall not, without the MRCMPU's prior written consent, disclose the Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample or information furnished by or on behalf of the MRCMPU in connection therewith, to any person other than a person employed by the Contractor in the performance of the Contract. Disclosure to any such employed person shall be made in confidence and shall extend only so far as may be necessary for purposes of such performance.
5.2 The Contractor shall not, without the MRCMPU's prior written consent, make use of any document or information enumerated in para.5.1 except for purposes of performing the Contract.
5.3 Any document, other than the Contract itself, enumerated in the para.5.1 shall remain the property of the MRCMPU and shall be returned (in all copes) to the MRCMPU on completion of the Contractor's performance under the Contract if so required by the MRCMPU.
6. Patent Rights
6.1 The Contractor shall indemnify the MRCMPU against all third-party claims of infringement of patent, trademark or industrial design rights arising from use of the goods or any part thereof in India.
7. Performance Security
7.1 Within 20 days after the Contractor's receipt of notification of award of the Contract, the Contractor shall furnish performance security to the MRCMPU in the amount specified in the Special Conditions of Contract.
7.2 The proceeds of the performance security shall be payable to the MRCMPU as compensation for any loss resulting from Contractor's failure to complete its obligations under the Contract.
7.3 The performance security shall be denominated in Indian Rupees and shall be in the following form:
1. A Bank guarantee issued by a Nationalized Indian Bank or a foreign bank operating in India. A nationalized Indian Bank or a foreign bank operating in India should confirm the guarantees issued by other banks. 2. Demand draft in favour of Malabar Regional Co-operative Milk Producers Union Ltd Lt. payable at Kozhikode The bank guarantee shall be valid till the expiry of the warranty period.
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7.4 The performance security will be discharged by the MRCMPU and returned to the contractor not later than 30 days following the date of completion of the Contractor's performance obligations, including any warranty obligations, under the Contract.
7.5 In the event of increase in the Contract value, in actual execution, proportionate additional performance security shall be paid by the Contractor if called upon to do so.
7.6 In the event of decrease in the Contract value the performance security shall be proportionately adjusted on the completion of the work.
7.7 No interest shall be paid by the MRCMPU for the amount deposited as Performance security with the MRCMPU.
8. Inspection and Tests
8.1 The MRCMPU or its representatives shall have the right to inspect and/or test the Goods to confirm their conformity to the Contract. The Special Conditions of Contract and/or the Technical Specifications shall specify what inspections and tests the MRCMPU requires and where they are to be conducted. The MRCMPU shall notify the Contractor in writing of the identity of any representatives, if retained for these purposes.
8.2 The Inspections and tests may be conducted on the premises of the contractor or its subcontractor(s), at point of delivery and/or at the Good's final destination. Where conducted on the premises of the Contractor or its sub contractor(s), all reasonable facilities and assistance-including access to drawing and production data-shall be furnished to the inspectors at no charge to the MRCMPU. In case of any defects of deficiency notified by the MRCMPU's inspection authority, the Contractor will rectify and make good the same without delay and not proceed further processing of such item(s) of Goods without obtaining approval from the inspection authority.
8.3 Should any inspected or tested Goods fail to conform to the specifications, the MRCMPU may reject them and the Contractor shall either replace the rejected Goods or make all alternations necessary to meet specification requirements free of cost to the MRCMPU.
8.4 The MRCMPU's right to inspect, test and, where necessary, reject the goods after the Goods' arrival at Destination shall in no way be limited or waived by reason of the Goods having previous been inspected, tested and passed by the MRCMPU or its representative prior to the Goods shipment from the country of origin.
8.5 Nothing in Clause 8 shall in any way release the Contractor from any warranty or other obligations under the Contract.
9. Packing and Marking
9.1 The Contractor shall provide such packing of the Goods as is required to prevent their damage or deterioration during transit to their final destination as indicted in the Contract. The packing shall be sufficient to withstand, without limitation, rough handling during transit and exposure to temperature, salt and precipitation during transit and open storage. Packing case size and weights shall take into consideration, where appropriate, Page 12 of 67
the remoteness of the Goods' final destination and the absence of heavy handling facilities at all points in transit.
9.2 The packing, marking and documents within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract and, in any subsequent instructions ordered by the MRCMPU.
9.3 Each package shall be marked to indicate.
a. Name of the Contractor b. Details of items in the package c. Name of the Consignee d. Work order Number e. Gross, net and tare weight f. Destination
10 Delivery and Documents
10.1 Delivery of the goods shall be made by the Contractor in accordance with the terms specified by the MRCMPU in its Schedule of Requirements and the Special Conditions of Contract.
10.2 For purposes of the Contract, "FOB", "C&F", "CIF" and other trade terms used to describe the obligations of the parties shall have the meanings assigned to them by the current edition of the International Rules for the Interpretation of the Trade Terms published by the International Chamber of Commerce, Paris, and commonly referred to as INCORTERMS.
11. Insurance
11.1 The goods supplied under the Contract shall be fully insured in Indian Rupees against loss or damage incidental to manufacture or acquisition, transportation, storage and delivery in the manner specified in the Special Conditions of Contract.
11.2 Where delivery of the Goods is required by the MRCMPU on a CIF basis, the Contractor shall arrange and pay for marine insurance naming the MRCMPU as the beneficiary. After arrival of the goods and prior to the commencement of the mechanical erection the bidder shall arrange a comprehensive storage cum erection insurance naming MRCMPU as the beneficiary. The storage cum erection insurance policy shall cover the entire value of the goods including erection work as per the order value of MRCMPU.
11.3 The Contractor shall provide a copy of the insurance policy along with invoice to the MRCMPU who will make arrangements to extend the validity of the policy, if necessary.
11.4 The Contractor shall a. Initiate and pursue claim till settlement, and b. Prompt make arrangements for repair and/or replacement of any damaged item/s irrespective of settlement of claim by the underwriters.
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12. Transportation
12.1 The Contractor is required under the Contract to deliver the Goods FOR Destination, specified in the Schedule of requirement. Transport of the Goods to the destination shall be arranged and paid for by the Contractor and the cost thereof shall be included in the contract price.
12.2 Where the Contractor is required to effect delivery under any other terms, for example, by post or to another address in the source country, the Contractor shall be required to meet all transport and storage expenses until delivery.
12.3 In all the above cases, transportation of the Goods after delivery shall be the responsibility of the MRCMPU.
13. Incidental Services
13.1 As specified in the Special conditions of Contract, the Contractor may be required to provide any or all of the following services:
a. Performance or supervision of on-site assembly and/or start-up of the supplied goods; b. Furnishing of tools required for assembly and/or maintenance of the supplied goods; c. Furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied goods; d. Performance or supervision or maintenance and/or repair of the supplied Goods, for a period of time agreed by the parties, provided that this service shall not relieve the Contractor of any warranty obligations under this Contract and e. Conduct of training of the MRCMPU's personnel, at the Contractor's plant and/or on-site in assembly, start-up operation, maintenance and/or repair of the supplied goods.
13.2 Prices charged by the Contractor for the preceding incidental services, if not included in the price for the Goods, shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged from other parties by the Contractor for similar services.
14. Warranty/Guarantee
14.1 The Contractor warrants that the Goods supplied under the Contract are new, unused, of the most recent or current models and incorporate all recent improvements in design and materials unless provided otherwise in the contract. The Contractor further warrants that the Goods supplied under this Contract shall have no defect arising from design, materials or workmanship (Except in so far as the design or material is required by the MRCMPU's specifications) or from any act or omission of the Contractor, that may develop under normal use of the supplied Goods in the conditions obtaining in the country of final destination. The Contractor also guarantees that the Goods supplied shall perform satisfactorily as per the designed/rated/installed capacity as provided for in the Contract.
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14.2 This warranty/guarantee shall remain valid for 12 months after the Goods, or any portion thereof as the case may be, have been delivered and commissioned to the final destination indicated in the Contract.
14.3 The MRCMPU shall promptly notify the Contractor in writing of any claims arising under this warranty.
14.4 Upon receipt of such notice, the Contractor shall, with all reasonable speed, repair or replace the defective Goods or parts thereof, without costs to the MRCMPU.
14.5 If the Contractor, having been notified, fails to remedy the defect(s) within a reasonable period, the MRCMPU may proceed to take such remedial action as may be necessary, at the Contractor's risk and expenses and without prejudice to any other rights which the MRCMPU may have against the Contractor under the Contract.
14.6 This warranty/guarantee shall not cover any damage/s resulting from normal wear and tear or improper handling by the MRCMPU or his authorized representatives.
14.7 In case of installation and commissioning contracts, the Contractor shall guarantee the complete installation for satisfactory performance for a minimum period of twelve months from the date of commissioning. The Contractor at his own cost shall rectify any defect arising out the faulty installation or use of substandard material or workmanship.
14.8 For assessing the rated performance of the plant, the combined capacity as well as individual equipment capacity shall be reckoned. The Plant shall be operated for 8 hours continuously per shift.
15. Payment
15.1 The method and conditions of payment to be made to the Contractor under the Contract shall be specified in the Special Conditions of Contract.
15.2 The Contractor's request(s) for payment shall be made to the MRCMPU in writing, accompanied by an invoice describing, as appropriate, the Goods delivered and Services performed, and by shipping documents, submitted pursuant to Clause 10, and fulfillment of other obligations stipulated in the Contract.
15.3 Payments shall be made promptly by the MRCMPU within thirty days of submission of an invoice/claim by the Contractor
15.4 The currency in which payment is made to the Contractor under this Contract shall be Indian Rupees.
16. Prices
16.1 Prices charged by the Contractor for Goods delivered and Services performed under the Contract shall not, vary from the prices quoted by the Contractor in its bid.
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17. Assignment
17.1 The Contractor shall not assign, in whole or in part, its obligations to perform under the Contract, except with the MRCMPU's prior written consent.
18. Subcontracts
18.1 The contractor shall notify the MRCMPU in writing of all subcontracts awarded under the Contract if not already specified in his bid. Such notification, in his original bid or later, shall not relieve the Contractor from any liability or obligation under the Contract.
18.2 Subcontracts must comply with the provisions of Clause 3.
19. Delays in the Contractor's Performance
19.1 Delivery of the Goods and performance of services shall be made by the Contractor in accordance with the time schedule specified by the MRCMPU in its Schedule of Requirements.
19.2 An unexcused delay by the Contractor in the performance of its delivery obligations shall render the Contractor liable to any or all of the following sanctions: forfeiture of its performance security, imposition of liquidated damages and/or termination of the Contract for default.
19.3 If any time during performance of the contract, the contractor or its subcontractor(s) should encounter conditions impeding timely delivery of the Goods and performance of Services, Contractor shall promptly notify MRCMPU in writing of the fact of delay, its likely duration and its cause(s). As soon as practicable after receipt of the Contractor's notice, the MRCMPU shall evaluate the situation and may at its discretion extend the Contractor's time for performance, in which case the extension shall be ratified by the parties by amendment of the Contract.
20. Liquidated Damages
20.1 Subject to Clause 22, if the Contractor fails to deliver any or all of the Goods or perform the Services within the time period(s) specified in the Contract, the MRCMPU shall, without prejudice to its other remedies under the Contract, deduct from the Contract price, as liquidated damages, a sum equivalent to:
I. 0.5% of the full contract value for each week of delay II. The total amount so deducted shall not exceed 10% of the Contract value. Once the maximum is reached, the MRCMPU may consider termination of the Contract. How ever genuine reasons if any will be considered before applying the liquidated damages against documentary evidence 20.2 Any incremental taxes and levies on account of delay in performance of the Contract by the Contractor shall be to the Contractor's account.
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21. Termination for Default
21.1 The MRCMPU may, without prejudice to any other remedy for breach of contract, by written notice of default sent to the Contractor, terminate the Contract in whole or in part;
a. If the Contractor fails to deliver any or all of the Goods within the time period(s) specified in the Contract, or any extension thereof granted by the MRCMPU pursuant to Clause 19; or b. If the Contractor fails to perform any other obligation(s) under the Contract.
21.2 In the event the MRCMPU terminate the Contract in whole or in part, pursuant to para.21.1 the MRCMPU may procure upon such terms and in such manner, as it deems appropriate, Goods similar to those undelivered, and the Contractor shall be liable to the MRCMPU for any excess costs for such similar Goods. However, the contractor shall continue performance of the Contract to the extent not terminated.
21.3 Consequent to such termination of Contract, the MRCMPU shall recover the advance paid, if any, to the Contract along with interest @ 18% per annum compounded quarterly on the last day of March, June, September and December on the advance paid for the entire period for which the advance was retained by the Contractor
22. Force Majeure
22.1 Notwithstanding the provisions of Clauses 19,20,21, the Contractor shall not be liable for forfeiture of its performance security, liquidated damages or termination for default, if and to the extent that, its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure.
22.2 For purposes of this clause, "force Majeure" means an event beyond the control of the Contractor and not involving the Contractor's fault or negligence and not foreseeable. Such events may include, but are not restricted to, acts of the MRCMPU either in its sovereign or contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.
22.3 If a Force Majeure situation arises, the Contractor shall promptly notify the MRCMPU in writing of such condition and the cause thereof. Unless otherwise directed by the MRCMPU in writing, the Contractor shall continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event.
23. Termination for Insolvency
The MRCMPU may at any time terminate the Contractor by giving written notice to the Contractor, without compensation to the Contractor if;
a. The Contractor becomes bankrupt or otherwise insolvent b. The Contractor being a Company is wound up voluntarily by the order of a Court, receiver, liquidator or Manger appointed on behalf of the debenture holders or Page 17 of 67
circumstances shall have arisen which entitle the court or debenture holders to appoint a receiver liquidator or a Manager, provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the MRCMPU.
24. Termination for Convenience
24.1 The MRCMPU, may be written notice sent to the Contractor, terminate the Contract, in whole or in part, at any time for its convenience. The notice of termination shall specify that termination is for the MRCMPU's convenience, the extent to which performance of work under the Contract is terminated, and the date upon which such termination becomes effective.
24.2 The Goods that are complete and ready for shipment within 30 days after the Contractor's receipt of notice of termination shall be purchased by the MRCMPU at the Contract terms and prices. For the remaining Goods, MRCMPU may elect:
a. To have any portion completed and delivered at the Contract terms and prices; and/or b. To cancel the remainder and pay to the Contractor an agreed amount for partially completed Goods and for materials and parts previously procured by the Contractor.
25. Resolution of Disputes
25.1 The MRCMPU and the Contractor shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the Contract.
25.2 If, after thirty days from the commencement of such informal negotiations, the MRCMPU and the Contractor have been unable to resolve amicably a Contract dispute, either party may require that the dispute be referred for resolution to the formal mechanisms specified in the Special Conditions of Contract. The mechanism shall be specified in the Special conditions of Contract.
26. Governing Language
26.1 The Contractor shall be written in the language of the bid, as specified by MRCMPU in the Instructions to Bidders. Subject to Clause 27, that language version of the Contract shall govern its interpretation. All correspondence and other documents pertaining to the Contract that are exchanged by the parties shall be written in that same language.
27. Applicable law
The Contract shall be interpreted in accordance with the laws of the Union of India.
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28. Notices 28.1 Any notice given by one party to the other pursuant to the Contract shall be sent in writing or by telegram or mail/cable and confirmed in writing to the address specified for that purpose in the Special Conditions of Contract.
28.2 A notice shall be effective when delivered or on the notice's effective date, whichever is later.
29. Taxes & duties 29.1 The contractor shall be entered responsible for all taxes, duties, license fees etc. including unloading until delivery of the contracted Goods, including installation and commissioning, to the MRCMPU.
29.2 The Contractor shall be liable to pay all corporate taxes, income tax, Entry tax at check post, Contribution to Employee’s Provident Fund, Sales Tax on works contract (if any), value added tax and other taxes that shall be levied according to the laws and regulations applicable from time to time in India and Kerala and the price bid by the Contractor shall include all such taxes. Whenever the laws and regulations require deduction of such taxes at the source of payment, the MRCMPU shall effect such deductions from the payment due to the Contractor. The remittance of amounts so deducted and issuance of certificate for such deductions shall be made by the MRCMPU as per the laws and regulations in force. Nothing in the Contract, shall relive the Contractor from his responsibility to pay any tax that may be levied in India on income and profits made by the Contractor from his responsibility to pay any tax that may be levied in India on income and profits made by the Contractor in respect of the Contract. The Contractor's staff, personnel and labour will be liable to pay personal income taxes in India in respect of such of their salaries and wages as are chargeable under the laws and regulations for the time being in force, and the Contractor shall perform such duties in regard to such deductions thereof as may be imposed on him by such laws and regulations.
30. Right to use defective equipment If after delivery, acceptance and installation and within the guarantee and warranty period, the operation or use of the equipment proves to be unsatisfactory, the MRCMPU shall have the right to continue to operate or use such equipment until rectifications of defects, errors or omission by repair or by partial or complete replacement is made without interfering with the MRCMPU's operation.
31. Material issued by MRCMPU Cement shall be issued by the MRCMPU at the rate of Rs.400/- per bag at MRCMPU's store within the project site, for carrying out the civil works connected with the Mechanical installation works such as grouting of equipments, pipe supports etc. and that connected with electrical installation works such as erection of street light poles, switch boards, filling of electrical zaries, construction of earth pit chambers etc. which are included in the scope of the contractor as per the tender condition and technical specification.
Each bag of cement issued to the contractor shall be taken to weigh 50 kg. The cost of actual quantity of cement consumed shall be recovered from each interim bill. The empty cement bag will become the property of the contractor
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SECTION III, SPECIAL CONDITION OF CONTRACT PART I
Item No. Topic Page No.
1. Definitions (Clause 1) 30
2. Country of Origin (Clause 3) 30
3. Equivalency of standards and codes (clause 4) 30
4. Performance Security (clause 7) 30
5. Inspection and Tests (clause 8) 30
6. Delivery and Documents (Clause 10) 31
7 Insurance (Clause 11) 32
8. Incidental Services (Clause 13) 32
9. Warranty (Clause 14) 32
10. Payment (Clause 15) 32
11. Resolution of Disputes (Clause 25) 33
12. Notices (Clause 28) 33
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SECTION III. SPECIAL CONDITIONS OF CONTRACT PART - I
The following Special Conditions of Contract shall supplement the General Conditions of Contract. Whenever there is a conflict, the provisions herein shall prevail over those in the General Conditions of Contract. The corresponding Clause number of the General Conditions is indicated in parentheses.
1. Definitions (Clause 1)
a. The MRCMPU is Malabar Regional Co-operative Milk Producers Union Ltd. b. The Contractor is the successful bidder whose bid has been accepted by the MRCMPU and on whom the work order has been placed. c. The IFI stands for the International Development Association and the International Bank for Reconstruction and Development.
2. Country of Origin (Clause 3)
Indian
3. Equivalency of Standards and Codes (Clause 4)
Wherever reference is made in the contract to the respective standards and codes in accordance with which goods and materials re to be furnished, and work is to be performed or tested, the provisions of the latest current edition or revision of the relevant standards and codes in effect shall apply, unless otherwise expressly set forth in the Contract.
4. Performance Security (Clause 7)
The Performance Security shall be in the amount of 10% of the Contract Price.
5. Inspection and Tests (Clause 8)
5.1 The inspection of the Goods shall be carried out to check whether the Goods are in conformity with the technical specifications attached to the work order form and shall be in line with the inspection/test procedures laid down in the Schedule of Specifications and the Contract conditions.
5.2 Contractor must have suitable facilities at their works for carrying out various performance tests on the equipment. The bidder should clearly confirm that all the facilities exist for inspection and shall be made available to the inspecting Authority.
5.3 All load and functional tests as indicated in the specifications must be carried out at the manufacturer's works. Reliability of the equipment shall be demonstrated to the satisfaction of the appointed inspector or inspecting Agency.
5.4 Approved contractor's drawings shall not be departed from except as provided in the Bidding document. Page 21 of 67
5.5 The MRCMPU shall have the right at all reasonable times to inspect, at the Contractor's premises all Contractor's drawings of any part of the work.
5.6 The contractor shall provide, within the time stated in the contract or in the programme, drawing showing how the plant is to be designed and any other information required for
a. Preparing suitable foundations or other means of support b. Providing suitable access or the site for the plant and any necessary equipment to the place where the plant is to be erected and c. Making necessary electrical connections from the panel board provided in the individual sections to the machines.
5.7 Before the goods and equipment are taken over by the MRCMPU, the Contractor shall supply operation and maintenance manuals together with drawings in quadruplicate of the goods and equipment as built. These shall be in such details as will enable the MRCMPU to operate, maintain, adjust and repair all parts of the works as state in the specifications.
The manuals and drawings shall be in the ruling language (English) and in such form and numbers as stated in the contract. Unless and otherwise agreed, the goods and equipment shall not be considered to be completed for the purposes of taking over until such manuals and drawings have been supplied to the MRCMPU.
5.8 In case of Foreign Contractor, inspection can be carried out by an inspection agency acceptable to the MRCMPU, which should be clearly mentioned in the bid. The charges for such inspection and tests shall be borne by the MRCMPU and the Foreign Contractor should indicate the charges. However, the MRCMPU reserves the right to appoint at its cost, any inspection Agency (other than the one suggested by the Contractor) that should be binding on the Contractor.
In case of Indian Contractors, the goods will be accepted after inspection by the MRCMPU, his representative or any inspection agency appointed by MRCMPU and the costs for such Inspector/Agency shall be borne by the MRCMPU
6. Delivery and Documents (Clause 10)
Original and four copies of
i. The Contractor's invoice showing work Order No., Goods description, quantity, unit price, total amount; ii. Delivery note/packing list/lorry receipt; iii. Manufacturer's/Contractor's guarantee certificate in case applicable; iv. Inspection Certificate issued by the nominated inspection agency, and the Contractor's factory inspection report; v. Certificate of origin; vi. Insurance policy; vii. Excise gate pass/octroi receipts, wherever applicable, duly sealed indicating payments made; and viii. Any other document evidencing payment of statutory levies Page 22 of 67
Note: The nomenclature used for the item description in the invoice/s, packing list/s and delivery note/s etc. should be identical to that used in the work order. The despatch particulars including name of transporter, LR No. and date should also be mentioned in the invoices.
7. Insurance (clause 11)
The insurance shall be in an amount equal to 110% of the FOR Destination value of the goods from "warehouse to warehouse" on All Risks" basis including war Risks and Strike clauses valid for a period not less than 3 months after the date of arrival of Goods at final destinations. After arrival of the goods and prior to the commencement of the mechanical erection the bidder shall arrange a comprehensive storage cum erection insurance naming MRCMPU as the beneficiary. The storage cum erection insurance policy shall cover the entire value of the goods including erection work as per the order value of MRCMPU.
8. Incidental services (Clause 13)
The incidental services shall be provided as per the requirements outlined in the Schedule of Specifications and as covered under Clause 13. The cost shall be included in the contract price, if provided for in the scope for the Contract.
9. Warranty/Guarantee (Clause 14)
The warranty/Guarantee shall be as per provision under Clause 14 of General Conditions.
10. Payment (Clause 15)
10.1 Supply components
i. 30% advance on acceptance of the order, signing the agreement and against a bank guarantee for the advance payment from a Nationalised bank for 30% value of the contract/order as per the terms of the contract/order. ii. 50% payment against safe receipt of the goods at site iii. 10% payment on completion of erection, testing and commissioning of the items on group basis iv. 10% payment on completion of erection, testing and commissioning of the items on group basis and on submission of a bank guarantee for this payment, from a Nationalised bank for 12% value of the contract/order covering the guarantee period as per the terms of the contract/order.
10.2 Erection components
i. 30% advance on acceptance of the order, signing the agreement and against a bank guarantee for the advance payment from a Nationalised bank for 30% value of the contract/order as per the terms of the contract/order. ii. 50% payment on erection of the equipment on group basis.
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iii. 20% payment on completion of erection, testing and commissioning of the items on group basis and after the inspection of the boiler by the Inspector of Factories and Boilers and on receipt of the approval for commercial operation.
10.3 For all the payments to be made against Bank guarantees the bank guarantee shall be issued by a Nationalized Indian bank, reputed scheduled bank or a foreign bank located in India. A nationalized Indian bank or a foreign bank operating in India should confirm the guarantee issued by other banks.
10.4 Contracts valued at Rs.5,00,000/- and below are not eligible for advance payment.
10.6 Bank Guarantee when obtained for 30% advance, payment shall be released not later than 30 days after date of delivery of the Goods at their final destination of all the goods.
10.7 All interim payment shall be treated as advance payment. On completion of the entire work, the Contractor shall submit his final bill. After verifying the final bill, MRCMPU will issue to the contractor a statement (hereinafter called as the final account statement). The contractor shall return the final account statement duly signed as an acknowledgement of full and final value of work performed under the contract and full and final settlement of the payment. On receipt of this statement back from the contractor, the final payment shall be released.
11. Resolution of Disputes (Clause 25)
In case of any dispute, the Registrar of Co-operative Societies of Kerala State shall be the sole arbitrator as per the provisions of Kerala Co-operative Societies Act 1969.
12. Notices (Clause 28)
For the purpose of all the notices, the following shall be the address of the MRCMPU and Contractor. MRCMPU: Malabar Regional Co-operative Milk Producers Union Ltd., Peringolam, Kunnamangalam, Kozhikode 693571 & Contractor: Address of the tenderer mentioned in the issue letter of tender document with whom the work has been awarded.
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SECTION IV. SPECIAL CONDITION OF CONTRACT
PART II
TABLE OF CLAUSES
Item No. Topic Page No.
1. Sufficiency of Tender 35
2. Programme of installation and commissioning 35
3. Preparation of drawings for approval 35
4. Contractor's superintendence and employment of Erection team and conduct of personnel 37
5. MRCMPU's instruction 38
6. Right of the MRCMPU 39
7. Contractor's functions 40
8. "Duties of the Contractor vis.a.vis.the MRCMPU 43
9. Supply of tools, tackles and materials 44
10. Protection of Plant 44
11. Unloading, transportation and inspection 45
12. Storage of equipment 46
13. Approvals 47
14. Review and Co-ordination of erection work 48
15. Extension of time for completion 48
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SPECIAL CONDITIONS OF CONTRACT FOR ERECTION- PART II
1.0 SUFFICIENCY OF TENDER
The Supplier by bidding shall be deemed to have satisfied himself as to all the conditions and circumstances affecting the Contract Price, as to the possibility of executing the works as shown and described in the Contract, as to the general circumstances at the site of the works, as to the general labour position at site and to have determined the prices accordingly.
2.0 PROGRAMME OF INSTALLATION & COMMISSIONING
As soon as practicable after the acceptance of the bid, the Supplier shall submit to the MRCMPU for his approval comprehensive programme in the form of PERT network/bar chart and any other form as may be required by the MRCMPU showing the sequence of order in which the Supplier proposes to carryout the works including the design, manufacture, delivery to site, erection and commissioning thereof. After submission to and approval by the MRCMPU of such programme, the supplier shall adhere to the sequence of order and method stated therein. The submission to and approval by the MRCMPU of such programme shall not relieve the Supplier of any of his duties or responsibilities under the Contract. The programme approved by the MRCMPU shall form the basis of evaluating the pace of all works to be performed by the supplier. The Supplier shall update the PERT network every month, submit it to the all inform the MRCMPU the progress on all the activities falling on schedule for the next reporting date.
3.0 PREPARATION OF DRAWINGS FOR APPROVAL
The Supplier should visit the site to acquaint himself in respect of existing site conditions and to know the details/information required for understanding the nature and type of civil construction works involved in the project. The Supplier shall submit to the MRCMPU for approval:
a. Within the time given in the specification or in the programme, such drawings, samples, patterns and models as may be called for therein, and in numbers therein required. b. During the progress of works and within such reasonable times as the MRCMPU may require such drawings of the general arrangements and details of the works as the MRCMPU may require.
Wherever necessary, the Supplier would be provided with a set of architectural /civil drawings for the buildings where the erection works would be carried out and also the equipment details/drawing for all equipment to be handed over to the Supplier by the MRCMPU. The specifications/conditions concerning the submission of drawings by the Supplier are detailed as under:
3.1 Within three weeks from the date of receipt of the order, Supplier shall furnish a list of all necessary drawings as briefly described below which the Supplier shall submit for approval, identifying each drawings by a serial number and descriptive title and expected date of submission. This list shall be revised and extended if necessary, during the Page 26 of 67
progress of work depending on the nature of the contract also. The MRCMPU shall signify his approval or disapproval of all drawings or such drawings that would affect progress of the contract as per the agreed programme. If, by reason of any failure or inability of the MRCMPU to issue within four weeks of time in all the circumstances any drawing or order requested by the Supplier suffers delay and/or incurs costs then the MRCMPU shall take such delay into account in determining any extension of time to which the Supplier is entitled under Clause 15 hereof and the Supplier shall be paid the amount of such cost as shall be reasonable.
Brief list of drawings:
i. Machinery lay out for the complete plant ii. Plan and elevation of the Plant and Machinery indicating new as well as existing equipment with all drive details, iii. Individual floor plan and elevation housing existing as well as the new equipment iv. Individual Equipment drawings v. Individual drawing for pre-fabricated items vi. Other miscellaneous drawings as required for erection work vii. Control Panel & Mimic panel drawings viii. Schematic diagram representing electrical interlocking arrangement for various sections
3.2 Drawings showing fabrication details, dimensions, layouts and bill of materials submitted for approval shall be signed by responsible representative of supplier and shall be to any one of the following sizes in accordance with Indian Standards: A0, A1, A2, A3 & A4.
3.3 All drawings shall show the following particulars in the lower right hand corner in addition to supplier's name:
i Name of the MRCMPU ii Project Title iii Title of drawing iv Scale v Date of drawing vi Drawing number vii Space for drawing number
3.4 Inn addition to the information provided on drawings, each drawing shall carry a revision number, date of revision and brief description of revision carried out. Whenever any revision is carried out, correspondingly revision number must be updated.
3.5 All dimensions on drawings shall be in metric units
3.6 Drawings (three sets) submitted by the Supplier for approval will be checked, reviewed by the MRCMPU, and comments, if will be conveyed to the Supplier. It is the responsibility of the Supplier to incorporate correctly all the comments conveyed by the MRCMPU on the Supplier's drawing. The drawings, which are approved with comments, are to be re-submitted to the MRCMPU for purpose of records. Such drawings will be checked/reviewed by the MRCMPU to verify whether the Supplier has incorporated all the comments. If the Supplier is unable to incorporate any comments in the revised drawings, Supplier shall clearly state in his forwarding letter such non- compliance along with the valid reasons. Page 27 of 67
3.7 Drawings prepared by the Supplier and approved by the MRCMPU shall be considered as a part of the specifications. However, the examination of the drawings by the MRCMPU shall not relieve the supplier of his responsibility for engineering design, workmanship and quality of materials, warranty obligations and satisfactory performance on installation covered under the contract.
3.8 If at any time before completion of the work, changes are made, necessitating revision of approved drawings, the Supplier shall make such revisions and proceed in the same routine as for the original approval.
3.9 Date of submission
In the event, the drawings submitted for approval require many revisions amounting to redrawing of the same and then the date of submission of the revised drawings would be considered as the date of submission for approval.
3.10 The Supplier shall furnish to the MRCMPU before the works are taken over, Operating and Maintenance instructions together with Drawings of the works as completed, in sufficient details to enable the MRCMPU of maintain, dismantle, reassemble and adjust all parts of the works. Unless otherwise agreed, the works shall not be considered to be complete for the purposes of taking over until such instructions and drawings have been supplied to the MRCMPU.
4. SUPPLIER'S SUPERINTENDENCE (AND) DEPLOYMENT OF ERECTION TEAM AND CONDUCT OF PERSONNEL
The supplier shall employ one or more competent representatives, whose name or names shall have previously been communicated in writing to the MRCMPU by the Supplier, to superintend the carrying out of the works on the site. The said representative or if more than one shall be employed, then one of such representatives shall be present on the site during all times, and any orders of instructions which the MRCMPU may give to the said representatives of the Supplier shall be deemed to have given to the Supplier. The said representative shall have full technical capabilities and complete administrative and financial powers to expeditiously and efficiently execute the work under the contract.
4.1 The Supplier shall, execute the works with due care and diligence within the time for completion and employ Supplier's team comprising qualified and experienced engineers together with adequate skilled, semi-skilled and unskilled workmen in the site for carrying out the works. The Supplier shall ensure adequate work force to keep the required pace at all times as per the schedule of completion. Supplier shall also ensure availability of operation of the plan/equipment till handing over of the plant.
4.2 The Supplier shall furnish the details of qualifications and experience of their semi supervisors and engineers assigned to the work site, including their experience in supervising erection and commissioning of plant and equipment of comparable capacity.
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4.3 When the supplier or supplier's representative is not present on any part of the work where it may be desired to give direction in the event of emergencies, orders may be given by the MRCMPU and shall be received and observed by the supervisors or foremen who may have charge of the particular part of the work in reference to which orders are given. Any such instructions, directions or notices given by the MRCMPU shall be deemed to have been given to the Supplier.
4.4 The Supplier shall furnish to the MRCMPU a fortnightly labour force report showing by classifications the number of employees engaged in the work. The Supplier's employment records shall include any reasonable information as may be required by the MRCMPU. The Supplier should also display necessary information as may be required by statutory regulations.
4.5 None of the Supplier's supervisors, engineers, or laborers may be withdrawn from the work without notice to the MRCMPU and further no such withdrawals shall be made if in the opinion of the MRCMPU, it will adversely affect the required pace of progress and/or the successful completion of the work.
4.6 The MRCMPU shall be at liberty to object to any representative or person, skilled, semi- skilled or unskilled worker employed by the Supplier in the execution of or otherwise about the works who shall, in the opinion of the MRCMPU, misconduct himself or be incompetent, or negligent or unsuitable, and the Supplier shall remove the person so objected to, upon receipt of notice in writing from the MRCMPU and shall provide in that place a competent representative at Supplier's own expense within a reasonable time.
4.7 In the execution of the works no persons other than the sub-Supplier and their employees shall be allowed on the site except by the written permission of the MRCMPU.
5.0 MRCMPU'S INSTRUCTIONS
The MRCMPU may in his absolute discretion, issue from time to time drawings and/or instructions, directions and clarifications which are collectively referred to as MRCMPU's instructions in regard to:
5.1 Any additional drawing and clarifications to exhibit or illustrate details.
5.2 Variations or modifications of the design, quality or quantity of work or the additions or omissions or substitution of any work.
5.3 Any discrepancy in the drawings or between the schedule of quantities and/or specifications
5.4 Removal from the sit of any material brought there by the Supplier, which are unacceptable to the MRCMPU and the substitution of any other material thereof.
5.5 Removal and/or re-execution of any work erected by the Supplier, which are unacceptable to the MRCMPU.
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5.6 Dismissal from the work of any persons employed there upon who shall in the opinion of the MRCMPU, misconduct himself, or be incompetent or negligent.
5.7 Opening up for inspection of any work covered up
5.8 Amending and making good of any defects.
6.0 RIGHT OF THE MRCMPU
6.1 Right to direct works:
6.1.1 The MRCMPU shall have the right to direct the manner in which all works under this contract shall be conducted, in so far as it may be necessary to secure the safe and proper progress and specified quality of the works. All work shall be done and all materials shall be furnished to the satisfaction and approval of the MRCMPU.
6.1.2 Whenever in the opinion of the MRCMPU, the Supplier has made marks departures from the schedule of completion or when circumstances or requirement fore such a schedule, shall direct the order, pace and method of conducting the work, which shall be adhered to by the Supplier.
6.1.3 If in the judgment of the MRCMPU, it becomes necessary at any time to accelerate the overall pace of the plant erection work, the Supplier, when directed by MRCMPU, shall cease work at any particular point and transfer Supplier's men to such other point or points and execute such works, as may be directed by the MRCMPU and at the discretion of the MRCMPU.
6.2 Right to order modifications of methods and equipment. If at any time the Supplier's methods, materials or equipment appear to the MRCMPU to be unsafe, inefficient or inadequate for securing the safety of workmen or the public, the quality of work or the rate of progress required, the MRCMPU may direct the Supplier to ensure safety, and increase their efficiency and adequacy and the Supplier shall promptly comply with such directives. If at any time the Supplier's working force and equipment are inadequate in the opinion of the MRCMPU, for securing the necessary progress as stipulate, the Supplier shall if so directed, increase the working force and equipment to such an extent as to give reasonable assurance of compliance with the schedule of completion. The absence of such demands from the MRCMPU shall not relieve the Supplier of Supplier's obligations to secure the quality, the safe conducting of the work and the rate of progress required by the contract. The supplier alone shall be and remain liable and responsible for the safety, efficiency and adequacy of Supplier's methods, materials, working force and equipment, irrespective of whether or not the Supplier makes any changes as a result of any order or orders received from the MRCMPU.
6.3 Right to inspect the work
6.3.1 The MRCMPU' representative shall be give n full assistance in the form of the necessary tools, instruments, equipment and qualified operators to facilitate inspection.
6.3.2 The MRCMPU reserves the right to call for the original test certificates for all the materials used in the erection work. Page 30 of 67
6.3.3 In the event the MRCMPU's inspection reveals poor quality of work/materials, the MRCMPU shall be at liberty to specify additional inspection procedures if required, to ascertain Supplier's compliance with the specifications of erection work.
6.3.4 Departure from the said schedule, the MRCMPU, in order to ensure compliance with the Even though inspection is carried out by the MRCMPU or MRCMPU's representatives, such inspection shall not, however, relieve the Supplier of any or all responsibilities as per the contract, nor prejudice any claim, right or privilege which the MRCMPU may have because of the use of defective or unsatisfactory materials or bad workmanship.
7.0 SUPPLIER'S FUNCTIONS
7.1 The Supplier shall provide everything necessary for proper execution of the works, according to the drawings, schedule of quantities and specifications taken together whether the same may or may not be particularly shown or described therein, provided that the same can reasonably be inferred there from and if the supplier finds any discrepancy therein. Supplier shall immediately refer the same to the MRCMPU whose decision shall be final and binding on the Supplier.
7.2 The Supplier shall proceed with the work to be performed under this contract in the best and workman like manner by engaging qualified and efficient workers and finish the work in strict conformance with the drawings and specifications and any changes/modifications thereof made by the MRCMPU.
7.3 VARIATIONS
7.3.1. The MRCMPU shall make any variation of the form, quality or quantity of the Works or any part thereof that may, in his opinion, be for that purpose, or if for any other reason it shall, in his opinion be desirable, he shall have power to order the Supplier to do and the Supplier shall do any of the following:
a. Increase or decrease the quantity of any work included in the contract b. Omit any such work c. Change the character or quality or kind of any such work, d. Change the levels, lines, position and dimensions of any part of the works, and e. Execute additional work of any kind necessary for the completion of the works and no such variation shall in any way vitiate or invalidate the contract, but the value, if any, of all such variations shall be taken into account in ascertaining the amount of the Contract price.
7.3.2. No such variations shall be made by the Supplier without an order in writing of the MRCMPU. Provided that no order in writing shall be required for increase or decrease in the quantity of any work where such increase or decrease is not the result of an order given under this clause, but is the result of the quantities exceeding or being less than those stated in the Contract/Bill of Quantities. Provided also that if for any reason the MRCMPU shall consider it desirable to give any such order verbally, the Supplier shall comply with such order and any confirmation in writing of such verbal order given by the MRCMPU, whether before or after the carrying out of the order, shall be deemed to Page 31 of 67
be an order in writing within the meaning of this clause. Provided further that if the Supplier shall within seven days confirm in writing to the MRCMPU and such confirmation shall not be contradicted in writing by the MRCMPU within 14 days, it shall be order in writing by the MRCMPU.
All extra or additional work done or work omitted by order of the MRCMPU shall be valued at the rates and prices set out in the contract if in the opinion of the MRCMPU, the same shall be applicable. If the contract does not contain any rates of prices applicable to the extra or additional work, then suitable rates or prices shall be agreed upon between the MRCMPU and the Supplier. In the event of is agreement the MRCMPU shall fix such rates or prices as shall, in his opinion, be reasonable and proper.
7.3.2. Provided that if the nature or amount of any omission or relative to the nature or amount of the whole of the works or to any part thereof shall be such that, in the opinion of the MRCMPU, the rate or price contained in the contract for any item of the works is, by reason of such omission or addition rendered unreasonable or inapplicable, then a suitable rate or price shall be agreed upon between the MRCMPU and the Supplier. In the event of disagreement the MRCMPU shall fix such other rate or price as shall, in his opinion, be reasonable and proper having regard to the circumstances. Provided also that no increase or decrease under sub-clause No.7.3.2.1 f this clause or variation of rate or price under sub-clause 7.3.2.2 of this clause shall be made unless, as soon after the date of the order as is practicable and, in the case of extra or additional work, before the commencement of the work or as soon thereafter as is practicable, notice shall have been given in writing.
a. By the Supplier to the MRCMPU of his intention to claim extra payment or a varied rate or price Or b. By the MRCMPU to the supplier of his intention to vary a rate or price.
7.3.2. The Supplier shall send to the MRCMPU's representative once in every month an account giving particulars, as full and detailed as possible, of all claims for any additional payment to which the Contractor may consider himself entitled and of all extra or additional work ordered by the MRCMPU which he has executed during the preceding month.
No final or interim claim for payment for any such work or expense will be considered which has not been included in such particulars. Provided always that the MRCMPU shall be entitled to authorize payment to be made for any such work or expense, notwithstanding the Contractor's failure to comply with this condition, if the Contractor has, at the earliest practicable opportunity, noticed the MRCMPU in writing that he intends to make a claim for such work.
7.4 The work shall be carried out as approved by the MRCMPU or his authorized representative/s from time to time, keeping in view the overall schedule of completion of the project. The Supplier's job schedule must not disturb or interfere with MRCMPU's or the other Supplier's schedules of day-to-day work. The MRCMPU will provide all reasonable assistance for carrying out the jobs.
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7.5 Night work will be permitted only with prior approval of the MRCMPU. The MRCMPU may also direct the Supplier to operate extra shifts over and above normal day shift to ensure completion of contract as per schedule. Adequate lighting wherever required should be provided by the Supplier at no extra cost. Further Contractor should employ qualified electricians and wiremen for these facilities. In case of Supplier's failure to provide these facilities and personnel, the MRCMPU has the right to arrange such facilities and personnel and to charge the cost there of to the Supplier.
7.6 Any default on the part of the Supplier due to which any item does not get covered under the insurance; the consequential losses shall be charged to the Supplier.
7.7 The MRCMPU shall not be liable for or in respect of any damages or compensation payable at law in respect or in consequence of any accident or injury to any workman or other person in the employment of the Supplier or any sub-Supplier, save and except an accident or injury resulting from any act or default of the MRCMPU, his agents, or servants. The Supplier shall indemnify and keep indemnified the MRCMPU against all such damages and compensation, save and except as aforesaid and against all claims, proceedings, costs, charges and expenses whatsoever in respect thereof or in relation thereto.
7.8 The Supplier shall ensure against such liability with an insurer approved by the MRCMPU, which approval shall not be unreasonable withheld, and shall continue such insurance during the whole of the time that any persons are employed by him on the works shall, when required, produce to the MRCMPU or MRCMPU's representative such policy of insurance and the receipt for payment of the current premium. Provide always that, in respect of any persons employed by any sub-Supplier, the Supplier's obligations to ensure as aforesaid under this sub-clause shall be satisfied if the sub- Supplier shall have inured against the liability in respect persons in such manner that the MRCMPU is indemnified under the policy, but the Supplier shall require such sub- Supplier to produce to the MRCMPU or MRCMPU's representatives, when required such policy of insurance and the receipt for the payment of the current premium.
7.9 Whenever proper execution of the work under the contract depends on the jobs carried out by some other Supplier, the Supplier should inspect all such erection and installation jobs and report to the MRCMPU regarding any defects or discrepancies. The Supplier's failure to do so shall constitute as acceptance of the other Supplier's installation/jobs as fit and proper for reception of Supplier's works except those defects which may develop after execution. Supplier should also report any discrepancy between the executed work and the drawings. The Supplier shall extend all necessary help/co-ordination to other Suppliers working at the site in the interest of the work. 7.10 Supplier shall carryout final adjustments of foundations, leveling and dressing of foundation surfaces, bedding and grouting of anchor bolts, bedplates etc. required for seating of equipment in proper position. The Supplier shall be responsible for the reference lines and proper alignment of the equipment. However, all civil works like making cutouts in walls, floors and ceilings for pipelines shall be done by the MRCMPU. Adjustment and leveling are to be carried out by the Supplier at no extra cost. The necessary refilling/repairs of these cutouts and pockets shall be arranged by the MRCMPU. The Supplier should arrange for laying the supports, cutouts, grouting of bolts, etc. when the civil works are in progress, so as to avoid refilling/repair works. The damages occurring to civil and other works shall be made good by the MRCMPU at Page 33 of 67
Supplier's costs. For fixing of piping/equipment supports on wall/beams/roof floor etc., preferably anchor bolts shall be used by the Supplier. Drilling of holes for fixing anchor bolts and supply of anchor bolts is in the scope of supplier without any extra cost.
7.11 The Supplier shall keep a check on deliveries of the equipment covered in the scope of erection work and shall advise the MRCMPU well in advance regarding possible hold- up in Supplier's work due to the delay in delivery of such equipment/components to enable him to take remedial actions.
8.0 DUTIES OF THE SUPPLIER VIS.A.VIS THE MRCMPU
8.1 The equipment and the items, if any, to be supplied by the MRCMPU for erection, testing and commissioning shall be as listed in the contract.
8.2 Besides the utilities/services as specified in battery limits the following assistance/facilities shall also be provided to the supplier by the MRCMPU for carrying out the installation work.
8.2.1 Plant building ready for installation of equipment/items
8.2.2 Necessary temporary water and power to carryout out the installation shall be supplied at only one point within the project site by the MRCMPU free of charge. All necessary distribution tapping from this point onwards shall be the Supplier's responsibility.
8.3 The details of temporary water and power requirement shall be furnished one month in advance by the Supplier to enable the MRCMPU to make timely arrangement. 8.4 If the supplier suffers delay and/or incurs costs from failure on the part of the MRCMPU to give possession of the civil works in accordance with the mutually agreed schedule, the MRCMPU shall determine: a. Any extension of time to which the supplier is entitled under clause 22 of GCC and b. The amount of such costs, which shall be added to the contract price, and shall notify the supplier accordingly . 9.0 SUPPLY OF TOOLS, TACKLES AND MATERIALS
The supplier shall at his own expense, provide all the necessary equipment, tools and tackles, haulage power, consumable necessary for effective execution and completion of the works during erection and commissioning.
10.0 PROTECTION OF PLANT
10.1 The MRCMPU shall not be responsible or held liable for any damage to person or property consequent upon the use, misuse or failure of any erection tools and equipment used by the Supplier or any of Supplier's Sub-Suppliers even though such tools and equipment may be furnished, rented or loaned to the Supplier or any of Supplier's Sub- Suppliers. The acceptance and/or use of any such tools and equipment by the Supplier or Page 34 of 67
Supplier's Sub Supplier shall be construed to mean that the Supplier accepts all responsibility for and agrees to indemnify and save the MRCMPU from any and all claims for said damages resulting from the said use, misuse or failure of such tools and equipment.
10.2 The Supplier and Supplier's Sub-Supplier shall be responsible, during the works, for protection of work, which has been completed by other Suppliers. Necessary care must be taken to see that the Supplier's men cause no damage to the same during the course of execution of the work.
10.3 All other works completed or in progress as well as machinery and equipment that are liable to be damaged by the Supplier's work shall be protected by the Supplier and protection shall remain and be maintained until its removal is directed by the MRCMPU.
10.4 The Supplier shall effectively protect from the effects of weather and from damages or defacement and shall cover wherever required, all the works for their complete protection.
10.5 The work shall be carried out by the Supplier without damage to any work and property adjacent to the area of Supplier's work to whomsoever it may belong and without interference with the operation of existing machines or equipment.
10.6 Adequate lighting, guarding and watching at the near all the storage, handling, fabrication, pre-assembly and rectification sites for properly carrying out the work and for safety and security shall be provided by the Supplier at Supplier's cost. The Supplier should adequately light the work area during nighttime also. The Supplier should also engage adequate electricians/wiremen, helper etc. to carry out and maintain these lighting facilities. If the Supplier fails in this regard, the MRCMPU may provide lighting facilities as he may deem necessary and charge the cost thereof to the Supplier.
10.7 The Supplier shall take full responsibility for the care of the works or any section or portions thereof until the date stated in the taking over certificate issued in respect thereof and in case any damage or loss shall happen to any portion of the works not taken over as aforesaid, from any cause whatsoever, the same shall be made good by and at the sole cost of the Supplier and to the satisfaction of the MRCMPU. The Supplier shall also be liable for any loss of or damage to the works occasioned y the Supplier or the Supplier's Sub-Supplier in the course of any operations carried out by the Supplier or by the Supplier's Sub-Suppliers for the purpose of completing any outstanding work of complying with the Supplier's obligations.
11. UNLOADING, TRANSPORTATION AND INSPECTION
11.1 The Supplier to unload all the materials/equipment from the carrier, those received at site after Supplier's team arrives at site. Supplier shall be paid extra for unloading of the equipment being supplied by the MRCMPU whereas no extra payment for unloading of the equipment/piping shall be paid to supplier for the equipment being supplied by the Supplier. The Supplier shall plan in advance, based on the information received from the Page 35 of 67
MRCMPU, Supplier's requirement of various tools, tackles, jacks, cranes, sleepers etc. required to unload the material/equipment promptly and efficiently. The Supplier shall ensure that adequate and all measures necessary to avoid any damage whatsoever to the equipment at the time of unloading are taken.
Any demurrage/detention charges incurred due to the delay in unloading the material/equipment and releasing the carriers shall be charged to the Supplier's account.
The Supplier shall be responsible for the reception on site of all plant and Supplier's equipment delivered for the purposes of the contract.
11.2 The Supplier shall safely transport/shift the unloaded materials/equipment by the Supplier to the storage area.
11.3 All the materials/equipment received by the MRCMPU prior to arrival of the Supplier at site shall be handed over to the Supplier and there upon the Supplier shall inspect the same and furnish the receipt to the MRCMPU. The manner in which the inspection shall be carried out is enumerated below:
11.3.1 the materials/equipment would be carefully unpacked by opening the wooden cases/other modes of packing as the case may be.
11.3.2 Detailed inventory of various items would be prepared clearly listing out the shortages, breakages/damages after checking the contents with respect to the Supplier's packing list, the MRCMPU's purchase order and approved equipment drawings. The Supplier shall also check all equipment for any shortage/shortcoming that may eventually create difficulty at the time of installation or commissioning.
11.3.3 All the information and observations shall be furnished in the form of `INSPECTION REPORT' to the MRCMPU with specific mention/suggestions which in the opinion for the Supplier should be given due consideration and immediate necessary actions, to enable the MRCMPU to arrange repair or replacement well in time and avoid delays due to non-availability of equipment and parts at the time for their actual need.
11.3.4 The inspection for all the equipment handed over to the Supplier shall be completed within three week's period.
11.4 The protection, safety and security of the materials so taken over from the MRCMPU shall be the responsibility of the Supplier until they are handed over to the MRCMPU after erection, commissioning and testing as per the terms of the Contract.
12.0 STORAGE OF EQUIPMENT The Supplier shall be responsible for the proper storage and maintenance of all materials/equipment under Supplier's custody. Supplier shall take all required steps to carry out frequent inspection of equipment/materials stored as well as erected equipment until the same are taken over by the MRCMPU. The following procedure shall apply for the same.
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12.1 The Supplier's inspector shall check stored and installed equipment/materials to observe signs of corrosion, damage to protective coating to parts, open ends in pipes, vessels and equipment, insulation resistance of electrical equipment etc. The Supplier shall immediately arrange a coat of protective painting whenever required. A record of all observations made on equipment, defects noticed shall be promptly communicated to the MRCMPU and MRCMPU's advice taken regarding the repairs/ rectifications. The supplier shall there upon carry out such repairs/ rectifications at Supplier's own cost. In case the Supplier is not competent to carry out such repairs/ rectifications, the MRCMPU reserves the right to get this done by other competent agencies at the Supplier's responsibility and risk and the entire cost for the same shall be recovered from the Supplier's bills.
12.2 The Supplier's inspector shall also inspect and provide lubrication to the assembled equipment. The shafts of such equipment shall be periodically rotated to prevent rusting as well as to check freeness of the same.
12.3 The Inspector shall check for any signs of moisture or rusting in any equipment.
12.4 If the commissioning of equipment is delayed after installation of the equipment, the Supplier shall carry out all protective measures suggested by the MRCMPU during such period.
12.5 Adequate security measures shall be taken by the Supplier to prevent theft and loss of materials handed over to the Supplier by the MRCMPU. The Supplier shall carry out periodical inventory checks of the materials received, stored and installed by the Supplier and any loss noticed shall be immediately reported to the MRCMPU. The Supplier shall maintain a proper record of these inventories. The Supplier should not sell, assign, mortgage, hypothecate or remove equipment or materials which has been installed or which may be necessary for completion of the work without the written consent of the MRCMPU.
12.6 A suitable grease recommended for protection of surfaces against rusting (refined from petroleum oil with lanolin minimum (70 deg C and water in traces) shall be applied over all equipment as required once in every six months.
12.7 All equipment shall be stored inside a closed shed or in the open depending upon whether they are of indoor or outdoor design. The space heaters where provide into the electrical equipment shall be kept connected with power supply irrespective of their type of storage.
Where space heaters are not provided with bulk is recommended. For transformers heating of oil shall be done by giving 440 V supply and short-circuiting the LT terminals. Frequent checks on insulation resistance are essential for all electrical equipment and record of the inspection reports and meager readings shall be maintained equipment wise. Such records shall be presented to the MRCMPU whenever demanded.
12.8 All the necessary items/goods required for protection as described above shall be arranged by the Supplier and such cost shall be included in the Contract price.
13.0 APPROVALS
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13.1 The Supplier shall obtain the necessary approvals of the Inspector of Factories and Boilers for the installation of the boiler, mountings, pipe lines and fittings and the cost of preparation of drawings, documents and obtaining such approvals shall be included in the contract price.
The Supplier will furnish all the necessary details, drawings, submission of application and Performa to the MRCMPU for verification/signature. The necessary application duly filled-inn, together with the prescribed fees shall be submitted to the appropriate authorities by the Supplier on behalf of the MRCMPU. However all the actual statutory prescribed fees paid by the Supplier shall be reimbursed by the MRCMPU upon production of the receipt/vouchers.
13.2 Wherever necessary or required, the Supplier shall furnish the necessary test and/or inspection certificates etc. from the appropriate authorities as per IBR, IER and other statutory regulations and the cost for obtaining these certificates shall be included in the contract price.
14.0 REVIEW AND CO-ORDINATION OF ERECTION WORK
The Supplier shall depute senior and competent personnel to attend the site co-ordination meetings that would generally be held at the site every month. The Supplier shall take necessary action to implement the decisions arrived at such meetings and shall also update the erection schedule.
15.0 EXTENSION OF TIME OF COMPLETION
Should the amount of extra or additional work of any kind or any cause of delay referred to in these conditions, or exceptional adverse climatic conditions, or other special circumstances, of any kid whatsoever which may occur, other than through a default of the Supplier, be such as fairly to entitle the Supplier to an extension of time for the completion of the works, the MRCMPU shall determine the amount of such extension and shall notify the Supplier accordingly. Provided that the MRCMPU is not bound to take into account any extra or additional work or other special circumstances unless the Supplier has within twenty-eight days after such work has been commenced, or such circumstances have arise, or as soon thereafter as is practicable, submitted to the MRCMPU full and detailed particulars of any extension of time to which he may consider himself entitled in order that such submission may be investigated at the time.
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SECTION – V – TECHNICAL SPECIFICATION
SPECIAL CONDITIONS OF CONTRACT (PART III)
SPECIFICATION
MECHANICAL INSTALLATION
1.0 SCOPE The Mechanical Installation work would comprise of: a. General installation i.e. supply and erection of all the required items as per approved layout drawings and as per the contract. b. Supply and installation of structural platforms and tables c. Supply and installation of all piping including ancillary items d. Insulation and cladding of piping e. Interconnections of piping with the existing line f. Clean up of work site h. Supply of all cleaning chemicals and lubricants i. Arranging inspection of the Equipment/works by statutory authorities are obtaining approvals i. Testing, commissioning j. Sand blasting & Painting as approved by the MRCPMU.
2.0 GENERAL INSTALLATION 2.1 Positioning
The contractor shall prepare necessary drawings and get it approved by the Boiler inspector/factory inspector /statutory authorities before starting the job. The work involves the preparation of access for moving of the New boiler, including their fittings from the work site godown or from the place within the site where they have been unloaded, to the place of erection. Leading and placing on the foundation wherever required. MRCMPU shall arrange all the civil foundations as per the supplier's drawings. The erection contractor shall erect the foundation bolts and carry out final adjustment of the foundations including alignment and dressing of foundation surface, embedding and grouting of anchor bolts and bedplates. The erection contractor shall be responsible for obtaining correct reference lines for purpose of fixing the alignment from master benchmarks provided by the MRCMPU. Tolerances shall be as specified in the Standards or as stipulated by the MRCMPU's Dairy Engineer. The erection contractor shall supply, fix and maintain, at his own cost, during the erection work, all the necessary centering, scaffolding, staging required not only for proper execution and protection of the said work but also for protection of the surrounding plant and equipment. The Supplier shall take out and remove any or all such centering, scaffolding, staging planking etc., as occasion shall require or when ordered to do so and shall fully reinstate and make good all things disturbed during execution of the work, to the satisfaction of the MRCMPU.
2.2 Structural platforms and ladders, hand railing etc. platforms shall be required to provide access for various points.
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3.0 PIPING INSTALLATION 3.1 General Guidelines All piping systems shall comply with the latest editions of the following regulations wherever applicable
3.1.1 All applicable Indian Standards 3.1.2 All applicable State Govt./Central Govt. laws/acts.
3.2 Scope of Supply The erection contractor shall supply all piping materials like pipes, fittings, flanges, measuring instruments and all other items as shown in the P&I diagram/specifications and schedule of quantities or as per the sit requirement. All the pipes & fittings and insulation material etc. should be of class and make as approved by the MRCMPU. For the class and make of all materials, the erection contractor must obtain prior approval of the MRCMPU. The Supplier should furnish the details of makes selected by him, in the Performa given in Annexure II. General Guidelines for type of piping and valves for various types of piping is given at Annexure-II.
3.3 Scope of piping Erection This is to be performed by the erection contractor as outlined below:
3.3.1 the scope of erection for piping, includes all system covered in the specifications and that required to interconnect the new tank with the existing piping. 3.3.2 The erection contractor’s work commences with that for the requirements of inlet & out let connection for the tank and terminates with that required for interconnecting the new line with the existing line. Adequate isolation & non-return valves along with necessary flanges etc. must be provided for individual operation of the existing tank. 3.3.3 The erection contractor shall also install necessary piping as relief valves, buy-pass, return line with valves and other items as required. 3.3.4 The erection contractor shall install primary elements for flow measurements, control valves and online metering equipment 3.3.5 The erection contractor shall perform necessary internal machining of pipes for installing orifices, slow nozzles, central valves etc. 3.3.5 The erection contractor shall install all pipes, valves and specialties being procured from other sources. 3.3.6 The Steam pipe line erection also includes the rejoining of the existing line to new direction .
3.4 Testing of Piping
3.4.1 The erection contractor shall test all piping systems including valves and specialties and instruments as per procedure mentioned under 3.4.2 all piping shall be internally cleaned and flushed the erection contractor after erection in a manner suited to the service and as directed by the MRCMPU. 3.4.3 for hydrostatic testing and water flushing, the erection contractor shall furnish necessary pumps, equipment, instruments and piping etc. 3.4.4 the details of testing pressure for various pipelines are mentioned below:
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Sl. No. Name Test Pressure Test Medium i. HP Steam pipe lines 27 kg/sqcm Water
ii. LP Steam pipe lines 8 kg/sqcm Water
iii Water pipe lines 8 kg/sqcm Water
1. Duration of test shall be 30 minutes for all pipes mentioned at i,ii,iii.iv,v & viii with no allowable pressure drop.
2. For airlines line duration of test is 8 hrs with allowable pressure drop of 0.1 kg/sqcm
3. For ammonia line duration of test is 24 hrs with allowable pressure drop of 0.2 kg/sqcm
4. The vacuum test for complete refrigeration system should be given for 48 hrs at absolute zero
5. The MRCMPU /Engineer-in-charge shall provide only water/Electricity at available supply point from which the erection contractor’s temporary piping shall be connected.
3.5 Other Guidelines
3.5.1 Colour code shall be used to identify pipe material. The Supplier shall be able to identify on request all random piping prior to field fabrication.
3.5.2 The erection contractor shall be responsible for the quality of welding done by them and shall conduct tests to determine the suitability of the welding procedure by him.
3.5.3 All piping supports, guides, anchors, hangers, rollers with structural frame work shall be supplied and erected by the supplier. The kinds of pipe supports like CI clamps, wooden saddles. roller supports and support framework shall be as per the design approved by the MRCMPU prior to taking up the work.
3.5.4 All piping shall be suspended, guided and anchored with due regard to general requirements and to avoid interference with other pipes, hangers, electrical conduit and their supports, structural members and equipment and to accommodate insulation and conform to buildings structural limitations. It is responsibility to the piping Supplier to avoid all interference while locating hangers and supports.
3.5.5 Anchors and/or guides for pipelines or for purposes shall be furnished, when specified, for bolding the pipeline for alignment. Hangers shall be designed fabricated and assembled in such a manner that any movement of the support pipes cannot disengage them.
3.5.6 All piping shall be wire brushed and purged with air blast to remove all rust, mill scale from inner surfaces. The method of cleaning shall be such that no material is Page 41 of 67
left on the inner or on outer surfaces, which will affect the serviceability of the pipes.
3.5.7 Effective precautions such as capping and sealing shall be taken to protect all pipe ends against ingress of dirt and damage during transit or storage. The outside of the steel pipes (back) shall be painted with two coats or red oxide paint or as directed by the MRCMPU.
4.0 SPECIAL INSTRUCTIONS AND SPECIFICATIONS
4.1 Steam piping Steam piping work can be classified into two categories.
a) High pressure steam piping when the working pressure of steam is more than 3.1 kg/sqcm, (50 psi) b) Low pressure steam piping when the working pressure of steam is Less than 3.1 kg/sqcm, (50 psi)
All the pipes and fittings used for high pressure steam piping work should conform to IBR and they should be certified and also to be identified with number and mark showing that they are tested by the Boiler Inspector and supported with duly authentic certificates to this effect. ALL HIGH PRESSURE STEAM PIPES SHALL BE SEAMLESS TYPE, SCHEDULE 40. The high pressure steam piping after installation should be hydraulically tested in presence of the Boiler inspector for his approval.
The high-pressure steam piping work should also include fabrication and installation of pressure reducing stations strictly conforming to IBR.
4.2 ALL THE PIPING FOR CHILLED WATER, GLYCOL, AMMONIA, SOFT AND RAW WATER, H.P. AND L.P. STEAM, AIR AND FURNACE OIL/LSHS PIPING SHALL GENERALLY OF WELDED CONSTRUCTION. Whenever welding is done for pipes of smaller size special care should be exercised to avoid clogging of flow area with the welding material.
INSULATION OF PIPING AND EQUIPMENT
5.1 Before starting insulation work all pipelines shall be tested as specified in 3,4
5.2 Hot insulation of steam, condensate & Hot Water Pipe Lines. All the steam and hot water pipe liens shall be insulated with mineral wool or equivalent of specified thickness. The insulation shall be carried out in the following manner and should be supplied in the form of properly required sizes.
5.3.1 Clean the surfaces to be insulated. Apply a coat of red oxide primer and fix glass wool/mineral wool of specified thickness, tightly to the pipes, butting all joints and tie with lacing wire.
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5.3.3 In case the insulation does not have the desired insulation properties, the entire insulation will have t be redone at the supplier's cost to give the desire results.
5.3.4 In case of condensate return piping all the steps mentioned above shall executed except that thickness of the insulation shall be 25 mm.
5.4 Aluminium/GI/cement plate. 5.4.1 The steam & hot water lines after insulation may be covered by Aluminium/GI cladding or cement plaster as per the instruction of Engineer in Charge. The payment will be made as per the executed items.
5.4.2 Aluminium cladding will be done with 22gauge aluminium sheet with proper grooves and overlaps and screwed in position with 12 mm self tapping parker services.
5.4.3 GI sheet cladding will be done with 20 gauge sheet with proper grooves and overlaps and screwed in position with 12 mm self tapping parker screws the GI sheet cladding will finally painted 2 (coats) by approved shade and quality of paint. 5.5 All the necessary materials of quantity and make approved by the Owner, required for carrying out insulation, cladding and other works mentioned above, shall be supplied by the Supplier.
6.0 INTERCONNECTIONS OF "SERVICE AND ELECTRICAL" WITH EQUIPMENT
6.1 The erection contractor shall lay service piping and provide connections with the equipment complying strictly with the equipment manufactures instructions.
6.2 The erection contractor shall also carry out electrical connections for equipment with the control panels including equipment lighting as per the writing diagrams of the equipment suppliers.
Connections shall be made for small electrically operated devices on equip accessories to, or assembled with equipment. Connections regarding instruments, float switches, limit switches, pressure switches, thermostats and other miscellaneous equipment shall be done as per manufacturers' drawings & instructions.
7.0 GUIDELINES FOR EXPANSION WORK
7.1 Shutdowns
Plant shutdown shall be required for making tapping/interconnections of the new equipment/piping proposed to be installed with the existing. These shut down should be planned carefully well in advance to enable the owner to take suitable actions for ensuring normal Plant operations. The details of shut downs; the numbers and duration should be worked out and intimated to the Owner for approval. The Supplier should ensure completion of all the necessary works well within the allowed time so that no inconvenience is caused in regular operation and working of the existing plant.
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7.2 Cleanliness
Wherever the erection contractor is required to work in existing plant area should take due care and extra precautions to ensure absolute cleanliness and minimum hindrance for proper working for the existing plant.
7.3 Change over
The programme for change over from existing plant system to new plant system should be prepared by the Supplier and should be got approved by the Owner.
7.4 Modifications and rectifications of existing plant and equipment duration expansion work, the erection contractor shall be required to carry out modifications, repairs/replacement of the existing equipment. The alternations/modifications out specified in the contract/order and or minor in nature requiring out more than 24 man-hours for each will be carried out by the erection contractor without any extra cost. However, if the modifications are of major nature and if not specified in the contract/order, the erection contractor shall be paid for such works based on man hour rates.
8.0 CLEAN UP OF WORKS SITE
8.1 All soils, filth or other matters of an offensive nature taken out of any trench, drain or other places shall not be deposited on the surfaces, but shall at once be carted away by the erection contractor from the site of work for proper disposal.
8.2 The erection contractor shall not store or place the equipment, materials or erection tools on the drive ways and passages and shall take care that his work in no way restricts or impedes traffic or passage of men and materials during erection the Supplier shall without any additional payment, at all time keep the working and storage area used by him free from accumulation of dust or combustible materials, waste materials rubbish packing, wooden planks to avoid fire hazards and hindrance to other works.
8.3 If the erection contractor fails to comply with these requirements in spite of written instructions from the MRCMPU, the MRCMPU will proceed to clear these areas and the expenses incurred by the MRCMPU in this regard shall be payable by the Supplier. Before completion of the work, the supplier shall remove or dispose off in a satisfactory manner all scaffolding, temporary structures, waste and debris and leave the promises in a condition satisfactory to the MRCMPU. Any packing materials received with the equipment shall remain as the property of the MRCMPU and may be used by the erection contractor on payment of standard charges to the MRCMPU and with prior approval of the completion of his work and before final payment, the Supplier shall remove and shall restore the site to neat workman like conditions at his cost.
9.0 CLEANING CHEMICALS AND LUBRICANTS The necessary quantities of cleaning chemicals, lubricants etc., required for the installation, commissioning, testing and start-up of all the equipment till handing over are to be supplied the Supplier and nothing extra would be paid for these.
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10.0 TESTING, COMMISSIONING AND START-UP
10.1 The erection contractor shall operate, maintain and give satisfactory trial run of the plant satisfactorily for a maximum period of one month at the rated output. The Supplier should carry out all rectification of damages/defects and routine troubleshooting.
During this period, erection contractor shall incorporate/execute necessary minor modifications during the trial period for maximizing operational efficiency. The Supplier should also execute minor modifications as may be suggested by the manufacturer/ MRCMPU. The Supplier shall suggest recommended log sheet Performa for recording necessary operating data and pass it on to the MRCMPU in proof of satisfactory rated output and performance of the equipment/plant.
10.2 The commissioning shall also shall include the following for all equipments
10.2.1 Field de-assembly and assembly
10.2.2 Clean out of lubrication system including chemical cleaning wherever required
10.2.3 Circulation of lubricant to check flow
10.2.4 Clean out and check out of all the service lines
10.2.5 Check out and commissioning of instruments, equipment and plants, filtering of oils and lubricants so that if deteriorated, they shall attain the required properties/standards, specified tests in this regard must be carried out by approved authorities and their satisfactory reports submitted to the Owner before start up.
10.2.6 Recharging or make up, filling of lubricant oil up to the desired level in the lubrication system of individual machines.
10.2.7 Operation in empty condition to check general operation details wherever required and wherever possible.
10.2.8 Closed loop dynamic testing with water wherever required.
10.2.9 Operation under load and gradual load increase to attain maximum rated output.
10.2.10 Trouble shooting during the trail period.
10.3 The contractor shall demonstrate proper working of all mechanical and electrical controls; safety and protective device, in presence of the Owner's engineer and the same should be duly recorded.
10.4 After conducting testing, in case of particular equipment is not working properly or not giving rated output the Contractor will furnish a detailed report to the Owner stating therein the detailed account on the performance of the equipment with possible reasons for improper or not working of the same.
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10.5 The owner after receipt of report from the Contractor would take up the matter with the manufacturers and if required would invite the representative of original manufacturers. in case the owner considers that the non-performances of equipment is only due to inexperience of the Contractor, then the charges incurred for the visit of manufacturer's representative would be debited to the Contractors account.
10.6 Further, before commencement of testing and commissioning, the Owner reserves the right to invite the original manufacturer's representative at the cost of the Contractor for start up help, assist and guidance to the Contractor during commissioning in the following cases:
a. The contractor has no previous experience of commissioning and start up of the similar equipment. b. The owner is of the opinion that the Contractor is not capable to commission and start up the certain specific equipment.
However, in either of the cases the manufacturer's representative would be called with prior information to the Contractor and the contractor will have to extend all cooperation to such representatives in spirit and in the interest of the work.
10.7 After satisfactory commissioning and start up the Contractor shall keep his representatives under whose supervision the MRCMPU 's staff shall be operating and maintaining the plant and equipment for a minimum period of one month. The Contractor's representatives should be present at all times during the running and operation of plant and equipment. During this period the Contractor shall ensure proper working of complete plant and equipment and attend any works required to be done and shall also take complete responsibility for proper operation and maintenance of the complete plant and equipment.
11.0 PAINTING
Storage tanks, supporting structures, pipe supports and MS/GI pips and all exposed and visible iron parts included in the scope of erection/commissioning and piping shall be given double coat of paint of approved shade over a double coat of anti-corrosive primer wherever necessary irrespective of the condition of original surface of structures /supports. All surfaces must b properly cleaned from scale, dirt and grease prior to painting. Spray painting must preferably be used on the entire surfaces (Inside and outside of the Tank including other structures) and wherever practicable. The Contractor must also carry out suitable and necessary cleaning/wiping of sight/dial glasses, other nonmetallic parts, flooring, walls and other surfaces, which have been spoiled by paint during painting. Lettering and other marketing, including capacity and flow direction markings, shall also be carried out by the contractor on the tanks, pipe lines, motors and wherever else necessary, as directed and as per the standard practice of installation. ISI colour codes and colour charts as mentioned in Annexure-II must be adhered to. Supply & application of all paints and all other materials as required for completion of the work is included in the scope of the contractor under this contract/order.
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CODE OF PRACTICE FOR PAINTING OF SRTUCTURE, PIPE LINES AND STRUCTURAL WORK
1.0 PAINTING OF SERVICE PIPE LINES
1.1 On Non-insulated pipe Line 1.1.1 Ground colour to be applied throughout the length of the pipeline. 1.1.2 Colour bands to be applied near every valve and branch connections as well as in every room near the entry 1.1.3 the 1st band should be 4" wide and the second band should be 1" wide. 1.1.4 on the 1st band a white arrow to be put to indicate the direction of flow 1.1.5 the arrows should be put on the bottom of the pipe lines so that the same are visible from below in case of horizontal bank of pipes and on sides in case of vertical bank of pipes. 1.1.6 the valves should be painted with the same colour as the ground colour of the pipe line
1.2 On Insulated Pipeline but without Aluminum Cladding Procedure same as above
1.3 On insulated pipeline with Aluminum cladding
1.3.1 Ground colour to be applied in a length of 500 mm of the pipe all round near every valve and branch connections as well as in every room near the entry. The complete length of the pipeline should not be painted. 1.3.2 Colour bands should be applied in the middle of every ground colour strip. The 1st colour bank should be 4" wide and the second band should be 1" wide. 1.3.3 on the 1st band a white arrow is to be put to indicate the direction of flow of the fluid. 1.3.4 The arrows should be put on the bottom of the pipe lines, so that the same are visible from below in case of horizontal bank of pipes and on sides in case of vertical bank of pipes 1.3.5 the valves should be painted with the same colour as the ground colour.
1.4 The ground colours and the colour of the 1st & 2nd colour bands have been indicated on the enclosed list for the pipe lines carrying various types of fluids and gases. The list also indicates the shade nos. of the colours to be used. In case the exact shade is not available, the nearest possible shade in the same colour may be selected.
1.5 Only synthetic enamel paint should be used for the painting and band markings on the pipelines and it should be ensured that the finish should be glossy.
1.6 Where no colour bands have been recommended, only the ground colour is to be applied as per the above procedure. If only one colour band is recommended the same should be 4" wide and applied on the ground colour. In case of 2 Nos. colour bands, the 1st band should be 4" wide and second band 1" wide and should be applied on the ground colour.
1.7 To avoid mixing of colors, it is recommended to apply the bands only after the ground colour paint is dry and subsequently to apply the arrow only after the 1st band paint is dry.
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2.0 PAINTING OF EQUIPMENT & STRUCTURAL WORK
2.1 All making equipment with outer MS Pale cream shade No. 352 of ISI 2.2 All MS platforms/pipe supports, supports Dark admiral gray Pipe bridges and any other structures Shade No.632 of ISI 2.3 Hot water set, vacuum heating set, water pumps, geared motor of tanks and vats, butter churn, gear box and supports Original colour 2.4 Coal handling equipment Black 2.5 Boiler chimneys power plant chimney and generator Exhaust Aluminium paint
SCOPE OF WORK:
a. Ducting: One set of flue gas ducting made from suitable MS sheet should be provided for connecting flue gas outlet of the boiler to the chimney. The duct connection to the chimney with connection to scrubber with emergency bypass with necessary dampers to isolate each is in the supplier’s scope of work. b. Suitable thermal insulation on the outer shell of the boiler covered by Galvanized MS sheets of minimum 20 Gauge thick and duly painted with two coats of aluminum paint. The temperature of the outer shell should not be 10 degrees more than ambient temp
2. PIPING WORK: One set IBR piping between feed water pump and boiler inlet
a. VALVES IBR APPROVED. Three Isolating valve on feed water line from pump to boiler b. Three Non return valve at pump outlet c. One Main steam stop valve d. Two Single port spring loaded safety valves. Spring loaded safety valve having a combined total discharge rate exceeding the maximum steam producing capacity of boiler with exhaust pipe to discharge outside the boiler house e. One Air vent valve on boiler f. Two Isolating valves for pressure gauges g. One Blow down valve h. One Water level control drain valve i. Two Water level controller isolating valves j. Four Gauge glass isolating valves k. Two Gauge glass drain valves l. One Auxiliary steam valve
3. INSTRUMENTS, CONTROLS AND SAFETIES: a. Two Gauge glasses with shield b. One Magnetic water level controller c. One Main steam pressure gauge d. One Temperature indicator cum controller for high flue gas temperature interlock
4. ELECTRICALS: a. One M.S. free standing, dust proof pre-wired control panel incorporating power Page 48 of 67
circuit and control circuit. b. The control panel should have suitable incoming and outgoing feeders all housed in independent compartments. All contractors, switches, starters, HRC fuses, relays, terminals etc. should be neatly mounted and pre-wired in the panel board. A TPN switch fuse unit shall be provided for the incomer. All fuses should be HRC link type. The components of the control panel should be selected as follows: i. Aluminium bus bars with current density of 0.8 Amps/sq. mm shall be provided. The bus bars should be insulated with heat shrinkable sleeves and supported one epoxy – based insulators. ii. Suitable copper Earth bus bars shall be provided for double earthing for the components/control panel. iii. Minimum rating of contractor shall be 16 Amps. iv. Minimum SFU rating shall be 63 Amps. v. All contactors shall have rated coil voltage of 230 V.A.C Individual isolators and fuses shall be provided for each of the outgoing feeders. Each feeder shall have over load relay and single phase preventer. vi. The wiring within the panel shall be done using copper cables. Minimum size of power cables shall be 2.5 sq.mm and that of control cable shall be 1.5 sq.mm. Indicating ferrules at both cable ends shall be provided. Lugs shall be provided at flexible cable ends.
c. Star Delta starters shall be provided for the motors of 10 HP and above. DOL starters shall be provided for the motors of less than 10 HP. However, for feed water pumps DOL starters may be provided irrespective of pump horsepower. d. All controls, starters, fuses, isolator, heater ON/OFF push button indicating lamp etc shall be mounted in the panel. The panel shall be fully prewired, dust and vermin proof. e. Indicators, rotary switches etc. shall be provided on top of the panel and the same shall be at a convenient operating height. f. The electric supply shall be 415 volts, 50 Hz. AC g. The panel board shall be installed in boiler house as per approved layout. h. Necessary isolators near motors shall be provided as per statutory requirement. i. All feeders above 10HP to be provided with ammeter without selector switch. 5. Painting: All the exposed MS surfaces shall be thoroughly cleaned with sand blasting followed by two coats of heat resistance anti corrosive primer followed by two coats of heat resistance paint. 6. AIR DUCTING One set Primary and secondary air ducting along with damper assembly and one set Air damper at FD fan inlet 7. FLUE GAS a. One Flue gas damper at ID fan inlet b. One Expansion bellow at inlet of ID fan Main doors c. Bypass system with dampers for Economiser d. Emergency bypass system with dampers for isolation 8. Boiler Mountings and Fittings: a. Main steam stop valve with counter flanges – 1 No. b. Non return valve for main steam cast steel with SS working parts with counter flanges – 1 set c. Blow down valve with counter flanges and necessary handles for operating the valves with blow down key and necessary pipes and fittings up to blow down pit. Page 49 of 67
d. 200 mm dia steam pressure gauge with siphon tube and cock. 1 No. e. Auxiliary steam connection with cock for fixing test pressure gauge and for removal of air. 1 set f. Water level sight glasses with safety shields and isolating cocks. 2 sets g. High and low water level alarms with isolating valve and drain point having a drainpipe up to blow down pit. 1 set h. Access ladder service platform and top walkway platform complete with railings. Platform for cleaning of tubes to be included 1 set i. Flue gas temperature indicator (digital type) 1 no. j. Steam pressure switch for combustion controls by interlocking with fans. k. Feed line suction strainer 2 nos. l. Isolating valve for strainer 2 nos m. F/W sampling line with isolation valve 1 each n. Feed water line pressure gauge with valve 1 set o. Siphon tube with threaded flange p. Fusible plug q. Water flow meter at the suction of feed water pumps for measurement of water consumption in the boiler. The meter should be suitable to withstand water at higher temperatures – 1 no.
9. Air Pre Heater: Suitable Air Pre-heater with hot air ducting 10. Emergency bypass to be provided with dampers . 11. Chimney: Flue gas ducting should be connected to the existing chimney. Erection and commissioning a. Scope of work: The scope of work includes positioning of the boiler on foundation, connecting feed water, oil and drain lines, steam line up to utility point, safety valve vent line outside building and blow down lines, up to blow down pit, connection to electric motors, earthing, fabrication of ducting as per layout etc. complete. b. The following items shall be supplied and installed by boiler manufacturer as per scope of supply pt. 6.0 and battery limits mentioned at 19.0 i. Necessary steam, water and oil pipe and fittings along with all pipe accessories, valves, NRV's, flanges etc. The return pipes from the boiler/filter to the service tanks are also included in the scope of work. ii. Insulation of steam line up to utility point and cladding with 24-gauge aluminium sheet. iii. Asbestos rope insulation of drain lines and safety lines as per requirement iv. All foundation bolts v. Supply and installation of cables, wires, earthing materials etc. vi. Necessary bolts, nuts, fittings, consumables, tools and tackles and labour for the job. vii. Supply and installation of steam vent pipes along with valves, safety valves, flanges and all other accessories. viii. Supply and Installation of Controls & Instrumentation c. The supplier should transport the boiler after receiving intimation regarding readiness of the foundation. Boiler should be insured, transported and unloaded on foundation by the supplier. d. All mountings, fittings, accessories etc. should be installed, aligned and piping, electrical connections etc. should be carried out as per the latest Engineering Practices. Page 50 of 67
e. Ducting should be fabricated after getting the drawings approved from the MRCMPU and the Statutory Authorities. f. For commissioning and trial run of the boiler necessary materials for 1st charge like lubricating oil, grease, cleaning chemicals etc. shall have to be supplied by the supplier. However the concerned Plant shall supply water, fuel and operating personnel etc. g. After commissioning of the boiler, it shall be under performance observation for a period of 7 days under the operation of the supplier before handling over to Plant. During this period, proper logbooks should be maintained and the Dairy Engineer shall attest the same. h. The erection and commissioning should be carried out as per general terms and conditions of erection contract mentioned in the tender and as per the instruction of Dairy Engineer. Detailed work schedule should be prepared and got approved from Engineer-in- charge.
i. The Dairy Plant is under full fledge operation and the works are to be carried out in such a way that the day-to-day plant operations are not disturbed during the execution of the works. If the plant shut down is required for the service connections, prior intimation is to be given. As and when plant shut downs is made (based on the convenience of the plant and as agreed by the Dairy Engineer), work has to be carried out giving utmost priority so that shut down periods are kept bare minimum. Work should be carried out maintaining high standards of workman ship and maintaining high standards of discipline and hygienic conditions. 13.Battery limits:
j. Feed water: The scope of work is from inlet of the raw water pump before softener and filter and from the suction of the re-circulation pumps k. Steam: Up to utility the PRV Station. l. Blow down: The scope of work of bidder is up to blow down pit located just outside the boiler house. m. Drains: All drains from water level controllers, gauges shall be taken outside the boiler house. Slurry to be taken out of the boiler house. n. Fuel gas: The scope of work includes complete work. Ducting from boiler to APH, APH to ID Fan and from ID Fan to Chimney provided, Economizer to be provided with a bypass Chimney will be a common one. o. Electrical: The MRCMPU shall provide incoming electrical connection to the bidder's boiler control panel. From control panel the bidder shall do all control cable work. The purchaser shall do all the cable trenches and earth pit. p. All civil works including the building and foundation for boiler and accessories shall be provided by MRCMPU. However, all necessary bolts, nuts, templates etc.shall be provided by the bidder. All trenches shall be provided by the MRCMPU but necessary steel supports/cable trays etc. for piping/ducting and cabling etc. are in bidder's scope.
14.Exclusions: Boiler house civil work and foundations, Incoming electrical connection to boiler control panel.
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CODE OF PRACTICE FOR PAINTING OF SRTUCTURE, PIPE LINES AND STRUCTURAL WORK
1.0 PAINTING OF SERVICE PIPE LINES
1.1 On Non-insulated pipe Line 1.1.1 Ground colour to be applied throughout the length of the pipeline. 1.1.2 Colour bands to be applied near every valve and branch connections as well as in every room near the entry 1.1.3 the 1st band should be 4" wide and the second band should be 1" wide. 1.1.4 on the 1st band a white arrow to be put to indicate the direction of flow 1.1.5 the arrows should be put on the bottom of the pipe lines so that the same are visible from below in case of horizontal bank of pipes and on sides in case of vertical bank of pipes. 1.1.6 the valves should be painted with the same colour as the ground colour of the pipe line
1.2 On Insulated Pipeline but without Aluminum Cladding Procedure same as above
1.3 On insulate pipeline with Aluminum cladding
1.3.1 Ground colour to be applied in a length of 500 mm of the pipe all round near every valve and branch connections as well as in every room near the entry. The complete length of the pipeline should not be painted. 1.3.2 Colour bands should be applied in the middle of every ground colour strip. The 1st colour bank should be 4" wide and the second band should be 1" wide. 1.3.3 on the 1st band a white arrow is to be put to indicate the direction of flow of the fluid. 1.3.4 The arrows should be put on the bottom of the pipe lines, so that the same are visible from below in case of horizontal bank of pipes and on sides in case of vertical bank of pipes 1.3.5 the valves should be painted with the same colour as the ground colour.
1.4 The ground colours and the colour of the 1st & 2nd colour bands have been indicated on the enclosed list for the pipe lines carrying various types of fluids and gases. The list also indicates the shade nos. of the colours to be used. In case the exact shade is not available, the nearest possible shade in the same colour may be selected.
1.5 Only synthetic enamel paint should be used for the painting and band markings on the pipelines and it should be ensured that the finish should be glossy.
1.6 Where no colour bands have been recommended, only the ground colour is to be applied as per the above procedure. If only one colour band is recommended the same should be 4" wide and applied on the ground colour. In case of 2 Nos. colour bands, the 1st band should be 4" wide and second band 1" wide and should be applied on the ground colour.
1.7 To avoid mixing of colors, it is recommended to apply the bands only after the ground colour paint is dry and subsequently to apply the arrow only after the 1st band paint is dry.
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2.0 PAINTING OF EQUIPMENT & STRUCTURAL WORK
2.1 All making equipment with outer MS Pale cream shade No. 352 of ISI
2.2 All MS platforms/pipe supports, supports Dark admiral gray Pipe bridges and any other structures Shade No.632 of ISI
2.3 Hot water set, vacuum heating set, water pumps, geared motor of tanks and vats, butter churn, gear box and supports Original colour
2.4 Coal handling equipment Black
2.5 Boiler chimneys power plant chimney and generator Exhaust Aluminium paint
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SECTION VI, CONTRACT FORM. (On Non-Judicial Stamp Paper of Rs.50/-) THIS AGREEMENT made the ___day of _____, 19__ between the Malabar Regional Co- operative Milk Producers Union Ltd., Kozhikode - 695 004 (hereinafter referred to as "the MRCMPU") of the one part and of ______(hereinafter referred to as "the Contractor") of the other part: WHEREAS the MRCMPU is desirous that certain goods and ancillary Services should be provided by the Contractor, viz.______and has accepted a bid submitted by the Contractor in response to the MRCMPU's Bidding Document Reference No.______for the supply of those goods and services in the sum of Rs.______(Rupees______only) hereinafter referred to as "the Contract Price") NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: 1. In this agreement words and expressions shall have the same meaning as in the Terms and Conditions and in Section II to Section IV in the above-referred Bidding Document. 2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz: (a)the offer and the price schedule submitted by the Contractor: (b)the schedule of requirement/list of items and the technical specifications in Bidding Document. (c)the terms and conditions in Bidding Document : (d)the MRCMPU's Order No._____ dated ______. 3. In consideration of the payments to be made by the MRCMPU to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the MRCMPU to provide the Goods and Services and to remedy defects therein in conformity in all respects with the provisions of the MRCMPU's Order and Bidding Document. 4. The MRCMPU hereby covenants to pay the Contractor in consideration of the provision of the Goods and Services and the remedying of defects therein, the contract price or such other sum as may become payable under the provisions of the Order at the times and in the manner prescribed in the order and Bidding Document. IN WITNESS whereof the parties hereto have caused this agreement to be executed in accordance with their respective laws the day and year first above written.
Signed, sealed and delivered Signed, sealed and delivered for and on behalf of the within for and on behalf of the wihin named contractor of the other part named MRCMPU by the hands of its authorized signatory.
CONTRACTOR MANAGING DIRECTOR. M.R.C.M.P.U. Ltd., In the presence of witness In the presence of witness 1. Signature 1 .Signature Name and address Name and address
2. Signature 2. Signature Name and address Name and address
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SECTION VII (Form of Performance Guarantee) (ON NON-JUDICIAL STAMP PAPER OF RS.200/-) Bank Guarantee No. Date:
This deed of performance guarantee made this ______day of 1997 (One thousand nine hundred and ninety seven) by (Name and address of the Bank) (hereinafter referred to as the Bank) which expression shall unless repugnant to the context or meaning thereof includes its legal representatives, successors and assigns and the Malabar Regional Co- operative Milk Producers Union Ltd (hereinafter referred to as the MRCMPU) which expression shall unless repugnant to the context or meaning thereof include its legal representative, successors and assignees. Whereas MRCMPU has awarded an order bearing No...... (name and address of the party)(hereinafter referred to as the `Contractor') for the supply and installation of...... And whereas, the Contractor has agreed to submit a performance guarantee in the form of a Bank Guarantee to the MRCMPU in terms and conditions of the order which will be kept valid upto 12 calendar months from the date of Bank Guarantee (the period should be till end of guarantee period). And whereas, the Bank and its duly constituted agent and officer has already read and understood the contract made between the MRCMPU and the Contractor. In consideration of the MRCMPU having agreed to award the contract on the Contractor, we ______(name of the Bank), do hereby guarantee, undertake, promise and agree to with the MRCMPU, its legal representatives, successors and assignees that the within named...... (name of the Contractor) their legal representatives and assignees will faithfully perform and fulfill everything within the Contract on their part to be performed or fulfilled, at the time (time being the essence of the contract)and in the manner therein provided, do all obligations there under and we further undertake and guarantee to make payment to the MRCMPU of Rs.______(Rupees ______only) being the 10% of the contract value, in case the Contractor, their legal representatives and assignees do not faithfully perform and fulfill everything within the Order and the Contract on their part to be performed or fulfilled, at the time and in the manner therein provided and do not willfully and promptly do all obligations there under. In case, the Contractor fails to perform or fulfill the Order as per the terms and conditions agreed upon, the MRCMPU is entitled to demand an amount equal to 10% of the order value from the Contractor and the demand made by the MRCMPU by itself will be conclusive evidence and proof that the Contractor has failed to perform or fulfill his obligations and neither the Contractor nor the Bank will be entitled to raise any dispute regarding the reasons for the failure of performance or fulfillment, on any ground. We, (name of the Bank), do hereby undertake to pay an amount equal to 10% of the order value, being the amount due and payable under this guarantee without any demur, merely on a demand from the MRCMPU stating that the amount claimed is due by way of non-performance of the contractual obligations as aforesaid by the Contractor or by reason of the Contractor's failure to perform the said Order, any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs.______(Rupees______only) being the amount equal to 10% of the total order value.
We, (name of the Bank), further, agree that the performance guarantee herein contained shall remain in full force and effect for a period of 12 calendar months from the date of Bank guarantee (the period should be till end of guarantee period) and till the MRCMPU certifies that Page 55 of 67
the terms and conditions of the said order have been fully and properly carried out by the said Contractor and accordingly discharge the guarantee, unless a demand or claim under this guarantee is made on us in writing by the MRCMPU on or before ______, we shall be discharged from all liabilities under this performance guarantee thereafter.
We, (name of the Bank), further agree with the MRCMPU that the MRCMPU shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said order or to extend the time of performance by the said Contractor from time to time or postpone for any time or from time to time and any of the power exercisable by the MRCMPU against the Contractor and to forebear or enforce any of the terms and conditions relating to the said Order and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Contractor, or for any forbearance, act or omission on the part of the MRCMPU to the said Contractor by any such matter or thing whatsoever which under the law relating to sureties would but for this provision have effect of so relieving us. This guarantee shall be in addition to and without prejudice to any other securities or remedies which the MRCMPU may have or hereafter possess in respect of the goods supplied or intended to be supplied and the MRCMPU shall be under no obligation to marshal in favour of the Bank any such securities or funds or asset that the MRCMPU may be entitled to receiving or have a claim upon and the MRCMPU at its absolute discretion may vary, exchange, renew, modify or refuse to complete to enforce or assign any security or instrument.
The Bank agrees that the amount hereby guaranteed shall be due and payable to the MRCMPU on serving us with a notice, requiring the payment of the amount and such notice shall be deemed to have been served on the Bank either by actual delivery thereof to the Bank or by despatch thereof to the Bank by Registered Post at the address of the Bank. Any notice sent to the Bank at its address by registered post shall be deemed to have been duly served on the Bank notwithstanding that the notice may not in fact has been delivered to the Bank.
In order to give full effect to the provisions of this guarantee the Bank hereby waives all rights inconsistent with the above provisions and which the Bank might otherwise as a guarantor be entitled to claim and enforce. We, ______, lastly undertake not to revoke this guarantee during its currency except with the previous consent of the MRCMPU in writing and the guarantee shall be a continuous and irrevocable guarantee upto a sum of Rs.______(Rupees ______only). The guarantee shall remain in force until ______19__ and unless the guarantee is renewed or a claim is preferred against the Bank within three months from the said date all rights of the MRCMPU under the guarantee shall cease and the bank shall be released and discharged from all liabilities hereunder. (SIGNATURE)
Place: SEAL Date:
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SECTION VIII (Form of Bank Guarantee against Advance Payment) (ON NON-JUDICIAL STAMP PAPER OF RS. 200/-)
Bank Guarantee No. Date:
In consideration of the Malabar Regional Co-operative Milk Producers Union Ltd (hereinafter called 'the MRCMPU') having agreed to grant an advance of Rs...... (Rupees ...... only to M/s...... (hereinafter called the 'said contractor') under the terms and conditions of order No...... dtd.... made between the MRCMPU and M/s...... for ...... dairy project (hereinafter called the 'said order') on production of a Bank Guarantee for Rs...... (Rupees ...... only). We ...... (hereinafter called 'the Bank') do hereby undertake to pay the MRCMPU an amount not exceeding Rs...... (Rupees ...... only) against any loss/damage caused to or suffered would be caused or suffered by the MRCMPU by reason of any breach by the said contractor) of any of the terms and conditions contained in the said order.
2. We, ...... , do hereby undertake to pay the amounts due and payable under this guarantee without any demur merely on a demand from the MRCMPU stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the MRCMPU by reasons of any breach by the said contractor of any of the terms and conditions contained in the order or by reasons of the contractor's failure to perform the said order, any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee shall be restricted to an amount not exceeding Rs...... (Rupees ...... only).
3. We, ...... , further agree that the guarantee herein contained shall, remain in full force and effect during the period that would be taken for the performance of the said order and that it shall continue to be enforceable till all the dues of the MRCMPU, under, or by virtue of the said order have been fully paid and it's claims satisfied or discharged or till the MRCMPU certifies that the terms and conditions of the said order have been fully and properly carried by the said contractor and accordingly discharge the guarantee unless a demand or claim under this guarantee made on us in writing on or before ______, we shall be discharged from all liability under this guarantee thereafter.
4. We, ...... , further agree with the MRCMPU that the MRCMPU shall have the fullest liberty without our consent and without affecting in any manner our obligation hereunder to vary any of the terms and conditions of the said Order to extend time of performance by the said Contractor from time to time or to postpone for any time or from time to time any of the power exercisable by the MRCMPU against the said Contractor and to forbear or enforce any of the terms and conditions relating to the said Order and we shall not be relieved from our liability by reason of any such variation, or extension or for any forbearance, act of omission on the part of the MRCMPU or any indulgence by the MRCMPU to the said Contractor or by any such matter or thing whatsoever which under the law relating to sureties would but for this provision have effect of so relieving us.
5. We, ...... , lastly undertake not to revoke this guarantee during its currency except with the previous consent of the MRCMPU in writing.
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6. Notwithstanding anything stated herein above the liability of the Bank Guarantee is restricted to Rs...... (Rupees ...... only). The guarantee shall remain in force till the ______199 and unless the guarantee is renewed or a claim is preferred against the bank within three months from the said date i.e. on or before ------all rights of the MRCMPU under the guarantee shall cease and the bank shall be released and discharged from all liabilities hereunder.
Place: Date : (SIGNATURE)
1. SEAL CODE NO.
NOTE: 1. CONTRACTORS SHOULD ENSURE THAT SEAL AND CODE NO. OF THE SIGNATORY IS PUT BY THE BANKERS BEFORE SUBMISSION OF THE BANK GUARANTEES.
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SECTION IX
QUALIFICATION APPLICATION
All the bidders submitting their bids against this bid for any or all the items must submit the qualification application along with the information in the following format together with the relevant documentation:
FINANCIAL BUSINESS AND TECHNICAL CAPABILITY (FORMAT-A)
Name & address of the Bidder: Phones: Mail: Fax: 1. Latest Balance sheet filed with ...... on ...... (attach audited copies of Annual accounts of past 3 years. Indigenous bidders to attach copy of accounts audited under section 44 AB of Income tax Act. In case the accounts are not required to be audited, a Chartered Accountant or manager of a nationalized bank should attest the information in this statement).
2. Latest Profit and Loss statement from...... to...... filed with ...... on ...... (Attach an audited copy)
3. Financial position (in the respective currency)
a.Cash & Bank balances b.Fixed assets- Gross & Net. c.Current Assets d.Current liabilities Bank cash credit Others (incl. sundry creditors e.Provisions f.Contingent liabilities (incl. claims not acknowledged please specify) g.Inventories h.Share capital, free reserves, Other reserves (please specify) i.Working Capital j.Net worth
4. Total Liabilities a. Current Ratio: Current Assets to current liabilities. b Acid Test Ratio: Cash, temporary investment held in lieu of cash and current receivable to current liabilities. c. Total liability to Net worth
5. Net sales (in the respective currency) a. Current period b. During the last Financial year c. During the year before last financial year
6. Net profit before tax
a.Current period Page 59 of 67
b.During the last Financial Year c.During the year before last Financial year
The Profit and loss Statements have been certified through ...... by ......
7. Bidders' Financial arrangements (check appropriate item) a. Own Resources b. Bank Credits c. Others (specify)
8. Certificate of Financial soundness from bankers of bidders.
9. Income tax clearance:
Please enclose copies of following documents:
a. Details of income tax b. Last income tax registration and clearance certificate. 10.10. Sales
Category Value of current Value of anticipated orders to be sales for next financial executed in year in respective respective currency respective currency
A. Govt. Department B. Commercial
11. Licensed capacity to manufacture: Descript. of equip. Size licensed No. of units Manufactured Second Cap Cap Cur. Yr Last yr. Last yr
12. List if any of bidder's rate contract with the following organizations: Organization Yes/No If yes, date contract finalized
a. Directorate General of Supplies & Disposal Govt. of India b. Central Equipment stores Purchase Organization for State Government 13. Describe quality control organization, if any and five the organization chart. a. Are goods offered subject to hatch test, random sampling or full 100% test for quality? b. Are tests carried out by factory employees or by a separate testing agency? c. are independent Quality control organization checks made and certificates issued?
CAPABILITY STATEMENT OF PERSONNEL, EQUIPMENT, PLANT AND PAST PERFORMANCE
(Format-B) Page 60 of 67
1. Name & address of the bidder Phone: 2. Classification 1. Manufacturer Circle what is 2. Authorized Agent applicable 3. Dealer 4. Other, please specify 3. Plant: a. Location b. Description, type & size of building c. Is property on lease or free hold? If on lease indicate date of expiry of lease in each case. 4. a. Type of equipment manufactured and supplied during last 2 years.
Name of Capacity/ Nos.manu- Projects to which No. of orders equipment size factured supplies are made on hand 4 b Type of equipment manufactured, supplied, installed and commissioned during last 2 years.
Name of Capacity/ Nos. manu- Projects to which No.of equipment size factured supplied, installed orders and commissioned on hand
5. a. Types of equipment supplied during last 2 years other than those covered under 4 above. Name of Cap, size Name of manu- Total Nos. Projects to No.of Equipt and model facturers & supplied which supplies orders country of in India are made on hand origin 5.b. Types of equipment supplied, installed and commissioned during last 2 years other than those covered under 4 a & b above.
Name of Cap.,size Name of manu- Total Nos. Projects to No. of Equip and model facturers & supplied which supplied orders country of installed installed & on hand origin & commis- commissioned sioned 6. Plant facilities Sqm Remarks a. Space available for manufacture b. Space available for storage c. Space available for inspection of items offered d. Space available for storage items offered e. Are buildings fire resistant? Yes/No f. Are premises approved by Municipal Fire Dept. g. Are buildings under Municipal fire protection h. Are power & fuel supply adequate to meet production requirements? i. Are adequate transportation facilities available? j. Are safety measures adequate for performance of proposed contract? k. Are adequate material handling equipment available? 7. Details of testing facilities available. a. List testing equipment available Page 61 of 67
b. Give details of tests which can be carried out on items offered c. Details of the testing organization available 8. Personnel/Organization;
Give organization chart for following, indicating clearly the No. of employees at various levels; 1. Production 2. Marketing 3. Installation and commissioning 4. Service 5. Spare parts 6. Administrative 9. Nearest service center to buyer Location...... phone no...... 10. Details of organization at service center a. No. of skilled employees b. No. of unskilled employees c. No. of engineering employees d. No. of administrative employees e. List of special repair/workshop facility available f. The storage space available for spare parts...... sqm g. Value of minimum stock of spares available at all the service centers in respective currency...... h. List of the models/types by number of equipment serviced by the Center in last 2 years:
11. Names of two buyers to whom similar equipment are supplied, installed and commissioned in the past and to whom reference may be made by MRCMPU regarding the bidder's technical and delivery ability:
1. 2.
12. List of components usually subcontracted
13. Schedules for furnishing technical data and certified drawings after receipt of orders..
14. Workload as percentage of total capacity for the current and forth coming financial year on quarterly basis
15. Number of weeks required for preparing a bid proposal
CODE NO. NOTE: 1 CONTRACTORS SHOULD ENSURE THAT SEAL AND CODE NO.OF THE SIGNATORY IS PUT BY THE BANKERS, BEFORE SUBMISSION OF THE BANK GUARANTEES.
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SECTION X
POINTS BIDDERS SHOULD BEAR IN MIND
i. BIDS ARE INVITED IN ACCORDANCE WITH LOCAL COMPETITIVE BIDDING PROCEDURES
ii. BIDS NOT ACCOMPANIED BY BID SECURITY (EARNEST MONEY DEPOSIT) SHALL BE SUMMARILY REJECTED
iii. NON-COMPLIANCE WITH EVEN A MINOR TECHNICAL REQUIREMENT SHOULD BE SPECIFICALLY STATED BY THE BIDDERS.
iv. BIDDERS SHOULD FURNISH THEIR COMPLETE ADDRESS FOR THE PURPOSE OF FURTHER CORRESPONDENCE PERTAINING TO BIDDING DOCUMENT
v. CORRECTIONS IN THE BID SHOULD BE NOTED OVER AND INITIALED AT THE PLACE OF CORRECTIONS
vi. NEGLIGENCE OF THE BIDDER IN PREPARING BID CONFERS NO RIGHT TO WITHDRAW THE BID AFTER IT WAS OPENED
vii. SPECIFICATIONS, CONDITIONS, SCHEDULES AND DRAWINGS OF BIDDING DOCUMENT CONSTITUTE AN INTEGRAL PART OF THE BID viii. ALL THE BIDS, ALONG WITH ENCLOSURES, DRAWINGS AND TECHNICAL LITERATURE, SHOULD BE IN ENGLISH ONLY
ix. ALL EQUIPMENT, SYSTEM AND COMPONENTS SHOULD BE DESIGNED TO PERFORM AS PER SPECIFICATIONS IN THIS BIDDING DOCUMENT UNDER TROPICAL CONDITIONS
x. ALL THE BIDDERS SHOULD SUBMIT QUALIFICATIONS APPLICATION In THE GIVEN FORMATS WITH REQUIRED DOCUMENTATION
xi. BIDS SHOULD BE KEPT VALID FOR ACCEPTANCE FOR A PERIOD OF 90 DAYS FROM THE DAY BIDS ARE OPENED
xii. THE BIDDING DOCUMENT SHALL BE GOVERNED AND INTERPRETED ACCORDING TO THE LAWS OF THE UNION OF INDIA xiii. ALL BIDDERS ARE URGED TO SUBMIT PROMPTLY WRITTEN REQUESTS ON MATTERS WHERE CLARIFICATIONS OR ADDITIONAL INFORMATION ARE DESIRED, NOT LATER THAN TEN DAYS BEFORE BID ARE DUE FOR OPENING. NO EXTENSION IN DUE DATE OF SUBMISSION OF BIDS WILL BE ALLOWED ON THIS GROUND
Page 63 of 67 xiv. ALL THE BIDDERS SHOULD QUOTE FOR THE ITEMS AS PER THE SPECIFICATIONS AND DETAILS GIVEN IN THIS BIDDING DOCUMENT ONLY. IN CASE, ALTERNATIVE DESIGNS, ET. ARE TO BE OFFERED BY THE BIDDERS, THEY MAY DO SO BUT THIS SHOULD BE STATED SEPARATELY IN THE OFFER. MRCMPU LTD., RESERVES ITS RIGHT TO ACCEPT OR REJECT SUCH ALTERNATIVE OFFERS, WITHOUT ASSIGNING ANY REASONS THEREOF TO THE BIDDERS xv. MANAGING DIRECTOR, MRCMPU LTD., RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS WITHOUT ANY EXPLANATION TO BIDDERS.
SECTION XI (Please see clause 13.3 of Instructions to Bidders') MANUFACTURERS' AUTHORIZATION FORM No...... dtd......
To Malabar Regional Co-operative Milk Producers Union Ltd Limited, Head office, Peringolam , Kunnamangalam (P.O), Kozhikode-673571
Dear Sir,
Sub: No.269/PC/WYD/D/BOILER/2006
We ...... an established and reputable manufacturers of ...... having factories at ...... and ...... do hereby authorize M/s...... (Name and address of Agents) to bid, negotiate and conclude the contract with you against LCB No...... for the above goods manufactured by us. No company or firm or individual other than M/s...... are authorized to bid, negotiate and conclude the contract in regard to this business against this specific IFB. We hereby extend our full guarantee and, warranty as per clause 15 of the General Conditions of Contract for the goods offered for supply against this invitation for bid by the above firm.
Yours faithfully,
(NAME) For and on behalf of M/s. (Name of Manufacturers) Note: This letter of authority should be on the Letter Head of the manufacturing concern and should be signed by a person competent and having the power of attorney to bind the manufacturer.
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SECTION XII
TECHNICAL DEVIATION STATEMENT FORM
1 . The following are the particulars of deviation from the requirements of the tender specification:
CLAUSE DEVIATION REMARKS (Including justification)
Date: Signature and seal of
the Manufacture/Bidder
NOTE:
1. Where is no deviation, the statement should be returned duly signed with an endorsement indicating “No Deviations”
2. The technical specifications furnished in the bidding document shall prevail over those of any other document forming a part of our bid, except only to the extent of deviation furnished in the statement.
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SECTION XIII
LIST OF APPROVED MAKES
Make of items 1st preference 2nd preference MS SHEET SAIL TISCO /VSP/JINDAL Structural SAIL TISCO/VSP/JINDAL GI `B' class Pipe TATA GM Valve/NRV LEADER IBR class Pipe TATA MS `C' class Pipe TATA
Makes
1. Boiler 2. Feed Water Pump Wilo, Grundfoss, Eq 3. Motors Crompton 4. Main steam stop valve & Mobrey Forbes Marshall, BDK, Uniklinger, Eq Isolation valve 5. Steam & Water Valves Forbes Marshall, Uniklinger, BDK 6. Non Return valve Forbes Marshall ,Eq 7. Safety valve Forbes Marshall ,Eq 8. Blow down valve Levcon 9. Level indicator Teleflo / Tectrol 10. Level controller Malhotra 11. Pressure switches Danfoss, Indfoss,Eq 12. Pressure gauges Forbes Marshall, Eq 13. Steam flow meter Forbes Marshall, Eq 14. Automatic Blowdown Control Forbes Marshall, Eq System 15. Electrical Switch Gears Siemens 16. Cables Gloster 17. MCB Siemens 18. Level /Pr. Transmitters ABB, Eq 19. Variable Frequency Drive ABB NOTE: 1.The makes of bought out items, which are not specified above but are required for the job, are to be got approved from MRCMPU prior to the supply. 2.The makes indicated are for implications against this order only and should not have any reference or prejudice to other enquiries/order. ``
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SECTION XIV
BID FORM AND PRICE SCHEDULE FORM OF BID
(Bidders are required to furnish the Form of Bid and appropriate Price schedule in the Format given in this Section and filling all the blank spaces). Date:......
To: MALABAR REGIONAL CO-OPERATIVE MILK PRODUCERS UNION LTD., HEAD OFFICE: PERINGOLAM, KUNNAMANGALAM (P.O), KOZHIKODE 673571
Gentlemen,
Having examined the conditions of Contract, Technical Specifications and the Drawings included in or referred to in the Bidding documents including Addenda Nos.... (Insert Numbers), the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply and delivery Goods and Services including installation and commissioning as detailed in the schedule of quantities, in conformity with the technical specifications and drawings (except to the extent of deviation statement furnished in our bid) and the Conditions of Contract as mentioned in or referred to in the said Bidding documents for the sum of Rs...... (Rupees...... only) (Total Bid Amount in words and Figures) or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this bid and the said conditions. Our acceptance to all the conditions of the Bidding Document in this bid form shall persist over any other terms and conditions, if any, given in our bid. We undertake, if our bid is accepted, to commence and complete delivery of all the Goods and Services including installation and commissioning as specified in the schedule of Requirements of the Bid Document, from the date of receipt of your work order/notification of award/letter of credit. if our bid is accepted we will obtain the bank guarantees as per the conditions of the Contract for the due performance of the contract. We agree to abide by this bid for the period of 90 days from the date fixed for bid opening under Clause 22 of the Instruction to Bidders and it shall remain binding upon us and may be accepted at any time before the expiration of that period. Until a formal contract is prepared and executed this bid together with your written acceptance thereof and your work order/ notification of award, shall constitute a binding contract between us. We understand that you are not bound to accept the lowest or any bid you may receive. Dated this...... day of ...... …….
Signature: (In the capacity of) Duly authorized to sign bid for and on behalf of Name & Address of Bidder ...... Name of witness...... Signature...... Address......
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