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_______inatgDetment: ___________________ RECEIVED City of 1 South Gate CITY COUNCIL OFFIS?VA%ENrJA IICLL For the Regular Meeting of July 26. 2016 City Clerk: Cann Michael Flad SUBJECT: APPROVAL OF CITY COUNCIL MEETING MINUTES. PURPOSE: To historically preserve the events of the City Council Meetings. RECOMMENDED ACTION: Approving the Special and Regular Meeting minutes of May 24, 2016 &June7,2016. FISCAL IMPACT: None. ANALYSIS: The minutes are provided to the City Council on the Wednesday prior to their regular business meeting. Amendments should be provided to the City Clerk’s Office within 24 hours of a City Council Meeting so that verification of the record and corrections are made accordingly. A revised document will be provided to the City Council prior to the Meeting. BACKGROUND: The minutes typically describe the events of the meeting and may include a list of attendees, a statement of the issues considered by the participants, and related responses or decisions for the issues. ATTACHMENT(S): Special City Council Meeting minutes of May 24, 2016 & June 7, 2016 Regular City Council Meeting minutes of May 24, 2016 1 1 CITY OF SOUTH GATE SPECIAL CITY COUNCIL MEETING MINUTES TUESDAY, MAY 24, 2016 CALL TO ORLWR W. H. (Bill) De Witt, Mayor called a Special City Council meeting to order at 5:30 p.m. ROLL CALL Carmen Avalos, City Clerk PRESENT Mayor W. H. (Bill) De Witt, Vice Mayor Maria Davila, Council Member Maria Belen Bernal, Council Member Gil Hurtado, and Council Member Jorge Morales; City Manager Michael Flad, Special Legal Counsel Jerry Ruiz ABSENT/EXCUSED City Treasurer Gregory Martinez and City Attorney Raul F. Salinas CLOSED SESSION The Council Members recessed into Closed Session at 5:32 p.m. and reconvened at 6:27 p.m. with all members of Council present. Special Legal Counsel Ruiz reported the following: 1. CONFERENCE WiTH LEGAL COUNSEL - PENDING LITIGATION Pursuant to Government Code Section 54956.9(a), 54954.9(b)(3)(c) a. Elias Calderon v. City of South Gate b. Aaron Trujillo v. City of South Gate On item 1(a), the City Council received a report by outside counsel defending the City in that litigation. On a motion made by Council Member Hurtado and seconded by Mayor De Witt and on a vote of 5-0, authorized a settlement authority for outside counsel for tomorrow’s settlement conference. At this time the settlement authority will not be disclosed giving the pending discussion. On item 1(b), the City Council on a motion made by Mayor De Witt and seconded by Vice Mayor Davila and on a vote of 5-0, authorized the City Attorney to defend that case. 2. CONSIDER THE EVALUATION OR PERFORMANCE OF A PUBLIC EMPLOYEE Pursuant to Government Code Section 54957 and 54957.6 a. City Manager On item 2(a), the City Council received a report and at the conclusion of that report, there was no reportable action taken. 2 SPECIAL CITY COUNCIL MEETING MINUTES OF MAY 24, 2016 3. CONFERENCE WiTH LEGAL COUNSEL - REAL PROPERTY NEGOTIATIONS Pursuant to Government Code Section 54956.8 Property APN: 6234-006-90 1 & 6234-006-903 Property: 10920 Garfield Place, South Gate, California 90280 City Negotiator: Michael Flad, City Manager Negotiating with: Under Negotiation: Terms of Sale or Lease On item 3, the City Council received a report by the City Manager. Guidance was given to the City Manager, but no reportable action was taken. Mayor De Witt asked if anyone in the audience wished to speak on these items. Seeing no one step forward; Mayor De Witt closed the audience portion. uJou1wr4r Council Member Hurtado unanimously adjourned the meeting at 6:29 p.m. and seconded by Council Member Davila. 26th PASSED and APPROVED this day of July, 2016. ATTEST: W.H. (Bill) De Witt, Mayor Carmen Avalos, City Clerk Page 2 of 2 3 CITY OF SOUTH GATE REGULAR CITY COUNCIL MEETING MINUTES TUESDAY, MAY 24, 2016 CALL TO ORDER Mayor W. H. (Bill) De Witt called a Regular City Council meeting to order at 6:31 p.m. INVOCATION Jorge Morales, City Council Member led the Invocation. PLEDGE OF ALLEGIANCE Paul L. Adams, Director of Parks & Recreation led the Pledge of Allegiance. ROLL CALL Cannen Avalos, City Clerk PRESENT Mayor W. H. (Bill) De Witt, Vice Mayor Maria Davila, Council Member Maria Belen Bernal, Council Member Gil Hurtado and Council Member Jorge Morales; City Manager Michael Flad, Special Legal Counsel Jerry Ruiz LATE City Treasurer Gregory Martinez arrived at 6:38 p.m. ABSENT/EXCUSED City Attorney Raul F. Salinas 1 PROCLAMATION The City Council issued a Proclamation declaring May 30, 2016, as Memorial Day in the City of South Gate in honor and observance of the women and men who served in the military and paid the ultimate price for our freedom. DEVIATE FROM THE AGENDA At this time, there being no objections, Mayor De Witt stated that item 17 would be considered out of its regular agenda order. 17 PRESENTATION The City Council unanimously received and filed a presentation by the East LA Classic Theater representatives on the results of the three “Power of Play” programs conducted at Legacy High School - VAPA, Legacy High School - STEAM and Liberty Elementary School which were funded by the City. Mayor De Witt asked Director of Parks & Recreation to summarize this item. Director of Parks & Recreation stated representatives from East LA Classic Theater, Actor Tony Plana and some of the participants from the program are present to make the presentation. 4 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24, 2016 17 PRESENTATION Tony Plana, Artistic Director of the East LA Classic Theater and co founder of the organization and designed of the language in play program at Liberty, VAPA and STEAM schools. He thanked Council for believing in students with support and patience. Mr. Plana invited two students to deliver two monologues they wrote together about an experience they shared. Mayor De Witt thanked Mr. Plana for his effort in the program. Vice Mayor Davila thanked Mr. Plana for bringing this program into the schools. Council Member Bernal thanked Mr. Plana for coming out. She was approached by a Board Member of the organization and asked if Council plans to continue this for the future. She mentioned that this program was funded with General Fund money, Commission for our Youth and Asset Forfeiture Funds. Council Member Hurtado commended Mr. Plana and his organization for having this program in the City of South Gate. City Treasurer Martinez mentioned that when he was in Jr. High and High School he was in drama and had a friend (Raymond Garcia), whose stage name is Raymond Cruz. City Treasurer Martinez understands the importance for kids to have a place to go to and experience the theatrical arts. 2 STREETS/SIDEWALKS/ LA1SCyING The City Council conducted a Public Hearing and unanimously adopted Resolution No. 7705 entitled — A Resolution of the City Council of the City of South Gate ordering the levy of the Fiscal Year 2016-2017 Annual Assessment for the Street Lighting and Landscaping Maintenance District No. 1, by motion of Council Member Morales and seconded by Council Member Bemal. Mayor De Witt asked City Manager to summarize this item. City Manager stated that each year Council adopts an assessment for the street lighting and landscaping maintenance district. This is the third meeting in a series of meetings that the Council has undertaking this issue in accordance with state law. The current assessment is $2.38 per adjusted footage for properties in South Gate. Staff is recommending no change to that current assessment. Staff has presented in the staff report a significant deficient with this fund. Staff would like to conduct a study in this fiscal year and return to Council with a strong recommendation on different options on how to make this fund self sustaining. Page2ofl9 5 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24, 2016 2 STREETSJSIDEWALKSI LANDSCA1’IIG CONT’D Mayor De Witt asked if anyone in the audience wished to speak on this item. Seeing no one step forward; Mayor De Witt closed the audience portion. Council Member Morales requested City Manager to inform Council about the other departments that are running in a deficit. City Manager stated that this information will be included during the budget hearings. 3 FINANCIAL MGMT The City Council conducted a Public Hearing and unanimously adopted Resolution No. 7706 entitled - A Resolution of the City Council of the City of South Gate amending Resolution No. 7668 (Schedule of Fees), establishing a new schedule of fees for the enforcement of illegal dangerous fireworks, by motion of Council Member Morales and seconded by Council Member Hurtado. Mayor De Witt asked City Manager to summarize this item. City Manager stated that at Councils last meeting; they adopted an ordinance that would provide for an administrative fee should someone be in violation of the new ordinance with regards to prohibition or possession of illegal fireworks. Randy Davis, Chief of Police stated when people are faced with a minimum thousand dollar fme for a first offense for possession, use, sale, transfer of illegal fireworks in the City of South Gate it will be a deterrent. Mayor De Witt asked if anyone in the audience wishes to speak on this item. Seeing no one step forward; Mayor De Witt closed the audience portion. Mayor De Witt mentioned that the item was important for our City and added that there had a seizure of illegal fireworks earlier in the day. Council Member Morales asked the Chief of Police if it had been considered to add a reward for people to call and turn offenders in.