______inatgDetment: ______
RECEIVED
1 City of South Gate CITY COUNCIL OFFIS?VA%ENrJA I ICLL For the Regular Meeting of July 26. 2016
City Clerk: Cann Michael Flad
SUBJECT: APPROVAL OF CITY COUNCIL MEETING MINUTES.
PURPOSE: To historically preserve the events of the City Council Meetings.
RECOMMENDED ACTION: Approving the Special and Regular Meeting minutes of May 24, 2016 &June7,2016.
FISCAL IMPACT: None.
ANALYSIS: The minutes are provided to the City Council on the Wednesday prior to their regular business meeting. Amendments should be provided to the City Clerk’s Office within 24 hours of a City Council Meeting so that verification of the record and corrections are made accordingly. A revised document will be provided to the City Council prior to the Meeting.
BACKGROUND: The minutes typically describe the events of the meeting and may include a list of attendees, a statement of the issues considered by the participants, and related responses or decisions for the issues.
ATTACHMENT(S): Special City Council Meeting minutes of May 24, 2016 & June 7, 2016 Regular City Council Meeting minutes of May 24, 2016
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City of 2 SPECIAL CITY COUNCIL MEETING MINUTES OF MAY 24, 2016
3. CONFERENCEWiTH LEGALCOUNSEL- REAL PROPERTY NEGOTIATIONS Pursuant to Government Code Section 54956.8
Property APN: 6234-006-90 1 & 6234-006-903 Property: 10920 Garfield Place, South Gate, California 90280 City Negotiator: Michael Flad, City Manager Negotiating with: Under Negotiation: Terms of Sale or Lease
On item 3, the City Council received a report by the City Manager. Guidance was given to the City Manager, but no reportable action was taken.
Mayor De Witt asked if anyone in the audience wished to speak on these items. Seeing no one step forward; Mayor De Witt closed the audience portion. uJou1wr4r Council Member Hurtado unanimously adjourned the meeting at 6:29 p.m. and seconded by Council Member Davila.
PASSED and APPROVED this th26 day of July, 2016.
ATTEST:
W.H. (Bill) De Witt, Mayor Carmen Avalos, City Clerk
Page 2 of 2
3 CITY OF SOUTH GATE REGULAR CITY COUNCIL MEETING MINUTES TUESDAY, MAY 24, 2016
CALL TO ORDER Mayor W. H. (Bill) De Witt called a Regular City Council meeting to order at 6:31 p.m.
INVOCATION Jorge Morales, City Council Member led the Invocation.
PLEDGE OF ALLEGIANCE Paul L. Adams, Director of Parks & Recreation led the Pledge of Allegiance.
ROLL CALL Cannen Avalos, City Clerk
PRESENT Mayor W. H. (Bill) De Witt, Vice Mayor Maria Davila, Council Member Maria Belen Bernal, Council Member Gil Hurtado and Council Member Jorge Morales; City Manager Michael Flad, Special Legal Counsel Jerry Ruiz
LATE City Treasurer Gregory Martinez arrived at 6:38 p.m.
ABSENT/EXCUSED City Attorney Raul F. Salinas
1 PROCLAMATION The City Council issued a Proclamation declaring May 30, 2016, as Memorial Day in the City of South Gate in honor and observance of the women and men who served in the military and paid the ultimate price for our freedom.
DEVIATE FROM THE AGENDA At this time, there being no objections, Mayor De Witt stated that item 17 would be considered out of its regular agenda order.
17 PRESENTATION The City Council unanimously received and filed a presentation by the East LA Classic Theater representatives on the results of the three “Power of Play” programs conducted at Legacy High School - VAPA, Legacy High School - STEAM and Liberty Elementary School which were funded by the City.
Mayor De Witt asked Director of Parks & Recreation to summarize this item. Director of Parks & Recreation stated representatives from East LA Classic Theater, Actor Tony Plana and some of the participants from the program are present to make the presentation.
4 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24, 2016
17 PRESENTATION Tony Plana, Artistic Director of the East LA Classic Theater and co founder of the organization and designed of the language in play program at Liberty, VAPA and STEAM schools. He thanked Council for believing in students with support and patience. Mr. Plana invited two students to deliver two monologues they wrote together about an experience they shared.
Mayor De Witt thanked Mr. Plana for his effort in the program.
Vice Mayor Davila thanked Mr. Plana for bringing this program into the schools.
Council Member Bernal thanked Mr. Plana for coming out. She was approached by a Board Member of the organization and asked if Council plans to continue this for the future. She mentioned that this program was funded with General Fund money, Commission for our Youth and Asset Forfeiture Funds.
Council Member Hurtado commended Mr. Plana and his organization for having this program in the City of South Gate.
City Treasurer Martinez mentioned that when he was in Jr. High and High School he was in drama and had a friend (Raymond Garcia), whose stage name is Raymond Cruz. City Treasurer Martinez understands the importance for kids to have a place to go to and experience the theatrical arts.
2 STREETS/SIDE WALKS/ LA1SCyING The City Council conducted a Public Hearing and unanimously adopted Resolution No. 7705 entitled — A Resolution of the City Council of the City of South Gate ordering the levy of the Fiscal Year 2016-2017 Annual Assessment for the Street Lighting and Landscaping Maintenance District No. 1, by motion of Council Member Morales and seconded by Council Member Bemal.
Mayor De Witt asked City Manager to summarize this item. City Manager stated that each year Council adopts an assessment for the street lighting and landscaping maintenance district. This is the third meeting in a series of meetings that the Council has undertaking this issue in accordance with state law. The current assessment is $2.38 per adjusted footage for properties in South Gate. Staff is recommending no change to that current assessment. Staff has presented in the staff report a significant deficient with this fund. Staff would like to conduct a study in this fiscal year and return to Council with a strong recommendation on different options on how to make this fund self sustaining.
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5 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24, 2016
2 STREETSJSIDEWALKSI LANDSCA1’IIGCONT’D Mayor De Witt asked if anyone in the audience wished to speak on this item. Seeing no one step forward; Mayor De Witt closed the audience portion.
Council Member Morales requested City Manager to inform Council about the other departments that are running in a deficit. City Manager stated that this information will be included during the budget hearings.
3 FINANCIAL MGMT The City Council conducted a Public Hearing and unanimously adopted Resolution No. 7706 entitled - A Resolution of the City Council of the City of South Gate amending Resolution No. 7668 (Schedule of Fees), establishing a new schedule of fees for the enforcement of illegal dangerous fireworks, by motion of Council Member Morales and seconded by Council Member Hurtado.
Mayor De Witt asked City Manager to summarize this item. City Manager stated that at Councils last meeting; they adopted an ordinance that would provide for an administrative fee should someone be in violation of the new ordinance with regards to prohibition or possession of illegal fireworks.
Randy Davis, Chief of Police stated when people are faced with a minimum thousand dollar fme for a first offense for possession, use, sale, transfer of illegal fireworks in the City of South Gate it will be a deterrent.
Mayor De Witt asked if anyone in the audience wishes to speak on this item. Seeing no one step forward; Mayor De Witt closed the audience portion.
Mayor De Witt mentioned that the item was important for our City and added that there had a seizure of illegal fireworks earlier in the day.
Council Member Morales asked the Chief of Police if it had been considered to add a reward for people to call and turn offenders in. The Chief stated that this has been done in the past.
Council Member Morales asked City Manager to explain the difference between items 3 and 6. City Manager stated that the ordinance sets in place the forcibility of illegal action and the resolution is the fines.
Mayor De Witt stated that a show will be taped on illegal fireworks for the cable TV channel 3.
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6 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24, 2016
4 TRANSPORTATION SERVICES The City Council considered:
a. Approving an Agreement with MV Public Transportation, Inc., (MV) to provide fixed route transit services for the GATE program for the term of July 1,2016 to June 30, 2021; and
b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney; and
c. Authorizing the Director of Parks & Recreation to act as agent for the City under the Agreement and to sign any subsequent documents on behalf of the City as required to properly execute the Agreement, including the lease of any City vehicles as required by the Agreement.
Mayor De Witt asked if anyone in the audience wishes to speak on this item.
Marco Soto with Fiesta Taxi stated that City staff did a great job in preparing the RFP and had excellent bidders submit their bids for this program. He was speaking on behalf of Global Paratransit and is respectively asking Council to consider Global Paratransit for the transportation contract.
Having no one else come forward, Mayor De Witt closed the audience portion.
Council Member Morales asked if Global Paratransit took over the program six months ago. Paul Adams, Director of Parks & Recreation stated that was correct on January 1st
Council Member Morales asked if there had been any issues with Global Paratransit since taking over the program. Mr. Adams stated that no complaints or major issues.
Council Member Morales asked if Global Paratransit acquired the drivers from Oldtimers Foundation. Mr. Adams stated that they had.
Council Member Morales feels comfortable that Global Paratransit represents the Cities of Long Beach and Bell.
Council Member Hurtado met with both leadership teams of the companies and was impressed. He is asking City staff for future presentations to present staff reports in a different way. Council Member Hurtado stated that Global Paratransit was the lowest responsible bidder.
Page4ofl9 7 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24, 2016
4 TRANSPORTATION SERVICESCONT’D Council Member Davila inquired about staff’s recommendation to approve the highest bidder and not lower bidder. Her recommendation is to continue with Global Paratransit due to the lower bid.
Council Member Bernal thanked both companies for being here tonight. She inquired if both companies have complied with federal and state regulations. Mr. Adams stated that the companies that were not interviewed had deficiencies in their abilities to be able to show their experience dealing with federal funding.
Council Member Bernal inquired about funding and how it would play a part in this contract if it does or not. Mr. Adams stated it would not because that grant expires June th30 and staff is seeking to go out and find additional federal transportation funding.
Mayor De Witt inquired about the fuel costs negotiations. Mr. Adams stated that there is a clause in the contract that allows a onetime renegotiation if they can show extraordinary circumstances beyond their control that has lead to a significant increase in their operating costs.
Mayor De Witt asked if that is exclusively with MV at this point. Mr. Adams believes this would be part of the contract proposed to Global.
Council Member Hurtado motioned, seconded by Council Member Morales and on a vote of 5-0, move forward with Global Paratransit, Inc., (Contract No. 3206) and change the terms of the contract where needed.
5 BUDGET ADMIN The City Council unanimously continued items A &B to the Special City Council Meeting of May 31, 2016, by motion of Council Member Hurtado and seconded by Mayor De Witt:
a. Calling for a Special City Council Meeting to be held on Tuesday, May 31, 2016, at 6:00 p.m.; and
b. Opening and continuing this Public Hearing to the Special City Council Meeting of May 31, 2016.
Mayor De Witt asked if anyone in the audience wishes to speak on this item. Seeing no one step forward; Mayor De Witt closed the audience portion.
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8 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24, 2016
COMMENTS FROM ‘nwAUDIENCE Virginia Johnson, 5751 McKinley Avenue announced that on Saturday, June 4th from 1-2 p.m. will be “Healthy Eating 101” at the Hollydale Library for adults and teens. She has attended a few Parks & Recreation Committee meetings and noticed one commissioner always absent. She is wondering if the appointer of this commissioner is aware of the fact.
Ms. Johnson and her boyfriend were at the VA Hospital on May th20 and about twenty (20) officers were honored for their service for the National Police Officers week.
Ms. Johnson read that South Sacramento will be getting its first ShotSpotter and is wondering about the City of South Gate’s ShotSpotter being beneficial to catch people lighting illegal fireworks on the 4th of July or is gun shots still a big problem on this day.
Council Member Hurtado would like to know who the commissioner is.
Linda Parsons, 5780 Main Street mentioned that she was very happy to see community service workers mulching at Circle Park.
Jaime Garcia, 4635 Firestone Boulevard commented on the article that appeared on the Western Cities magazine. He also thanked former Mayor Morales for the entire year he gave-up to the City.
Nick Godoy, 8611 San Gabriel Avenue stated that about a month ago he left a message for former Mayor Morales in regards to a former military U.S. Marine that committed suicide.
Mr. Godoy provided copies of a flyer from the American Legion stating anyone who’s a veteran and is 50% disabled their kids can apply for a $20,000 grant for college. Applications are in the City Clerk’s Office, with the Chief of Police and Richard Luna. He hopes the flyer will be placed on the City’s website.
Mr. Godoy requested that Ardmore Avenue from California Avenue to Otis will get leveled after the project is complete. He received names of all the veterans that passed away during different conflicts. Their names will be placed in the Memorial Day program. He hopes to see everyone at the Memorial Day services
Maria Cruz, 2510 Indiana Avenue is thanking METRO and the City of South Gate for the CicLavia event.
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9 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24, 2016 Council Member Bernal stated that the City invested $20,000 for this event to take place in South Gate and the larger funding was provided by METRO.
REPORTS AND COMMENTS FROMCITYOFFICIALSArturo Cervantes, Director of Public Works — nothing to report.
Paul Adams, Director of Parks & Recreation hopes to see everyone at the Memorial Day services and thanked Mr. Godoy for his hard work.
Joe Perez, Director of Community Development — nothing to report.
Jackie Acosta, Director of Administrative Services mentioned that last week on May th16 Sacramento Superior Court Judge Christopher Krueger issued his final ruling on the case of the City of South Gate vs. the Department of Finance. The issue was whether the HUI) Section 108 loan was an enforceable obligation. The judge ruled in the City’s favor and stated that it is an enforceable obligation. City staff will be working with DOF to obtain the money to pay the Successor Agency and then the Successor Agency can pay the City. The state has sixty (60) days to decide to appeal. It will go to the California Court of Appeals.
Randy Davis, Chief of Police informed Ms. Johnson that the Police Department does have ShotSpotter software system, but it fell short of their expectations as far as solving crimes and locating where shots were fired, fireworks or backfires on cars.
Chief of Police also stated the police had a very large seizure of illegal fireworks.
Mike Flad, City Manager — nothing to report.
Jerry Ruiz, Special Legal Counsel — nothing to report.
Gregory Martinez, City Treasurer stated that he and City Clerk Avalos attended the CicLavia event and had a voter registration booth. He announced the upcoming Tweedy Mile Association’s street fair in June. He mentioned a good friend who fought in the recall, did a lot of background work, was not a South Gate resident, but came to help out (Eric Bradley) passed away.
Carmen Avalos, City Clerk attended her first CicLavia event. She and City Treasurer had many people register. Supervisor Solis was extremely happy to see folks stop and register to vote. She mentioned Cerritos College had its commencement graduation. It was a large class; over 2,000 students and a good amount of them were from South Gate. She expressed that she is very proud of her son Xavier Fair for graduating from Cal State Fullerton. Page7ofl9
10 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24, 2016
REPORTS AND COMMENTS FROM CITY OFFICIALS CONT’D Council Member Bernal commended City Clerk and City Treasurer for having a voter registration booth at the CicLavia event. She is very happy about the new shopping center on Garfield and Firestone. She has had some questions about traffic and traffic lights.
Council Member Bernal represents the City on the HUB Cities Board. She thanked Vice Mayor Davila for attending the meetings on her behalf. HUB Cities accepted applications for legal counsel and they are in the process of interviewing. HUB Cities received only four applications.
Council Member Bernal also mentioned that HUB Cities receives about 80% to 90% of their funding from the County. The County is restructuring the grant process. Prior to this new grant process; there were seventeen organizations receiving funding, however the County is going to narrow it down to seven organizations. If HUB Cities continues to receive funding; the new name will be Gateway Cities Consortium.
Council Member Bemal asked if the City provided Angel Colon with recognition. He was a long term business owner in our community.
Council Member Morales attended the California Contracts Cities Association conference. They swore in the new executive board. He was sworn in as the new Chair of Legislative for California Contract Cities. Lou La Monte from the City of Malibu is the new Chairman of California Contract Cities.
Council Member Morales was in Sacramento yesterday and was invited to speak at the Public Policy Institute of California where they talked about poverty and inequality and the affects that the recession and the recovery has had in this community. He thanked staff for their hard work in putting packages together.
Council Member Hurtado stated that the grand opening of Aldi’s was amazing. He stated that the CicLavia event far exceeded his expectations. He mentioned that about a month ago his aunt was diagnosed with cancer and on Friday she passed away.
Vice Mayor Davila also attended the California Contracts Cities Association conference. She is the Chairwoman on the Vector Control and they have been discussing what to do to continue informing the communities about the Zeeka virus and the West Nile virus. She stated that the CicLavia event was a success. She congratulated Carmen regarding her son. Vice Mayor Davila’s daughter also graduated.
Vice Mayor De Witt requested a letter of support for AB 1472 (Tony Mendoza) can be agendized for the next meeting.
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11 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24, 2016
REPORTS AND COMMENTS FROM CITY OFFICIALS CONT’D Mayor De Witt had a great time at the CicLavia event, but mentioned that some of our streets are not smooth. He attended the ROTC Annual Awards at South Gate High School.
Mayor De Witt attended the Water Replenishment District Annual event on conservation of water. He has a concerned on the paving and striping of Gardendale Street on both South Gate and Downey. He mentioned that the Sanitation District is considering an increase on some of the dump fees at the transfer stations in Downey, South Gate and Puente Hills.
Carmen Avalos, City Clerk mentioned that the principal at Gateway Academy was promoted to be the Associated Superintendant of LA Aspire Public Schools.
CONSENT CALENDAR Mayor De Witt asked if any member of the City Council or the public wished to remove or pull an item from the Consent Calendar. There was no request from the public and staff to remove any items on the consent calendar. Council Member Bernal requested to pull item 6, Vice Mayor Davila requested to pull items 10 & 14, Mayor De Witt requested to pull items 12 & 15 and Mayor De Witt pulled agenda item 9 in response to a request to speak received, from member of the audience.
Agenda Items 7, 8, 11, and 13 were unanimously approved during Consent Calendar by motion of Council Member Hurtado and seconded by Vice Mayor Davila.
6 MUNICIPALCODEADMIN The City Council waived the reading in full and unanimously adopted Ordinance No. 2327 entitled — An Ordinance of the City Council of the City of South Gate adding new Section 2.10.585 (Fines Relating to Dangerous Fireworks) to Chapter 2.10 (Business Regulation) of Title 2 (License - Business Regulations) establishing the use of administrative citations and fines prohibiting dangerous fireworks, by motion of Council Member Davila and seconded by Council Member Hurtado.
Mike Flad, City Manager stated that Council Member Bernal had two questions. The first one was if the fme applies to non-residents or visitors to the City of South Gate and the answer is “yes.” The second question is when the ordinance becomes enforceable.
Randy Davis, Chief of Police stated that thirty days after the adoption by Council.
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12 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24, 2016
7 TRANSPORTATION SERVICES The City Council unanimously adopted Resolution No. 7707 entitled - A Resolution of the City Council of the City of South Gate approving the Transit Services Division Title VI Compliance Update for 2016, effective May 1, 2016, during consideration of the Consent Calendar.
8 TRANSPORTATION SERVICES The City Council unanimously adopted Resolution No. 7708 entitled - A Resolution of the City of South Gate, approving Amendment No. 5 to Contract No. 2124 (Fifth Amended Joint Exercise of Powers Agreement) with Eco-Rapid Transit, a joint powers authority, formerly known as Orangeline Development Authority, during consideration of the Consent Calendar; and
a. Authorized the Mayor to execute Amendment No. 5 in a form acceptable to the City Attorney.
9 COMMUNITY DEVFJ HOUSING The City Council unanimously approved the Community Development Block Grant (CDBG) Program Subrecipient Agreements for Fiscal Year 2016-2017, by motion of Council Member Hurtado and seconded by Council Member Davila:
1. Fair Housing Foundation (Contract No. 3207); 2. Southern California Rehabilitation Services (Contract No. 3208); 3. The Salvation Army (Contract No. 3209); 4. Tweedy Mile Association (Contract No. 3210); and
a. Authorized the Mayor to execute the Agreements in a form acceptable to the City Attorney.
Mayor De Witt asked City Manager to summarize this item. City Manager stated that each year Council awards non-profits in the community CDBG funds.
Mayor De Witt asked if anyone in the audience wishes to speak on this item.
Virginia Johnson, 5751 McKinley Avenue stated that the staff report states that items 1-4 will be discussed or decided tonight for implementation of block grant money from CDBG funds, but she doesn’t see the other approximate twelve items that were voted on by the commission on February th17
Having no one else come forward, Mayor De Witt closed the audience portion.
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13 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24, 2016
9 COMMUNITY DEVFJ HOUSINGCONT’D Mayor De Witt asked Mr. Perez, Director of Community Development to speak on this item.
Joe Perez, Director of Community Development stated that the Subrecipient Agreements are specifically contracting with outside organizations to provide services. The other items Ms. Johnson indicated are administered through City departments.
EXCUSED FROM ITEMS10&14 At this time, Vice Mayor Davila was excused from participating on items 10 & 14 and departed from the Council Chambers.
10 COMMERCIAL ASSESSMENT DISTRICTS The City Council approved Agreements with four artists that will paint 22 utility cabinets on Tweedy Boulevard, between Atlantic Avenue and Truba Avenue, in the amounts noted in the Fiscal Impact below, by motion of Council Member Morales and seconded by Council Member Hurtado. Vice Mayor Davila recused herself from this item:
1. Hector Arias (Contract No. 3211); 2. Manuel Barillas (Contract No. 3212); 3. Candice Gawan (Contract No. 3213); 4. Robert Martinez (Contract No. 3214); and
a. Transferred $45,000 from Account No. 262-603-41-6703 to Account No. 262-603-41-6101, which was previously appropriated to remove existing bollards from the Tweedy Mile Shopping District, to implement the Utility Cabinet Beautification Program; and
b. Authorized the City Manager to execute the Agreements in a form acceptable to the City Attorney; and
c. Authorized the City Manager to execute any subsequent documents or agreements as necessary to fully implement the Utility Cabinet Beautification Program.
Mayor De Witt asked if anyone in the audience wishes to speak on this item.
Virginia Johnson, 5751 McKinley Avenue inquired if any of this will be coming out of the art fund or general fund.
Having no one else come forward, Mayor De Witt closed the audience portion.
Mayor De Witt asked City Manager to speak on this item.
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14 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24,2016
10 COMMERCIAL ASSESSMENT DISTIUC’rS CONT’D Mike Flad, City Manager stated that this is UDAG monies that can be spent and were previously allocated for bollards on Tweedy. This was approved by Council as part of last year’s budget to make improvements along Tweedy.
Council Member Bernal inquired if these artists are going to work in partnership with local schools. City Manager stated that this is not currently part of the program, but it is a great idea to try and infuse youths and making it a learning opportunity.
14 BICYCLE PATHSI PEDESTRIAN WALKWAYS The City Council approved a Purchase Order with Snyder Equipment Inc., to purchase decorative trash receptacles and bike racks under the Tweedy Boulevard Enhancements Project from State Street to Hunt Avenue, City Project No. 540-ST. in the amount of $125,780, by motion of Council Member Bernal and seconded by Council Member Morales; and
a. Approved the Notice of Exemption for the Tweedy Boulevard Enhancements from State Street to Hunt Avenue, City Project No. 540-ST and directing the City Clerk to file the notice with the Los Angeles County Recorder’s Office.
Mayor De Witt asked City Manager to summarize this item. City Manager stated that this is for additional improvements for the aesthetic and functionality of getting folks to and from the businesses on Tweedy by bicycle.
MayorDe Wittaskedif anyonein the audiencewishesto speakon this item. Seeingno one stepforward;MayorDe Wittclosedthe audienceportion.
Greg Martinez, City Treasurer mentioned that Evan Greenspan the President of Tweedy Mile and the Tweedy Mile Board expressed their gratitude to the City for the improvements for businesses on Tweedy Boulevard.
Council Member Hurtado stated that there are signs stating “No Skateboards and No Bike Riding” on Tweedy Boulevard.
Mike Flad, City Manager stated that City staff is working on clarifying the signage.
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15 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24, 2016
REJOINED MEETING Vice Mayor Davila rejoined the Council prior to the discussion on this matter.
11 The City Council unanimously declared as non-responsive the bid submitted by the apparent low bidder, Line Tech Contractors, in the amount of $349,900, during consideration of the Consent Calendar; and
a. Approved an Agreement (Contract No. 3215) with Monet Construction Inc., whose bid was the lowest responsive bid submitted by all bidders, for the construction of the South Gate Park Infrastructure Improvements (Area 5 Picnic Area), City Project No. 488-PRK, in an amount not-to-exceed $360,574; and
b. Appropriated $129,574 from the General Fund to Park Improvements Picnic Area Fund Account No. 311-790-61-9200 to supplement existing available funds, in order to thereby fully fund the South Gate Park Infrastructure Improvements (Area 5 Picnic Area), City Project No. 488-PRK; and
c. Approved the Notice of Exemption for the construction of the South Gate Park Infrastructure Improvements (Area 5 Picnic Area) and directing the City Clerk to file it with the Los Angeles County Recorder’s Office; and
d. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney.
EXCUSED FROM ITEMS12&15 At this time, Mayor De Witt was excused from participating on items 12 & 15 and departed from the Council Chambers.
12 STREETS/SIDE WALKS/
LANDSCAPING The City Council adopted Resolution No. 7709 entitled .— Resolution of the City Council of the City of South Gate approving the Memorandum of Understanding (MOU) and Agreement (Contract No. 3216) with the Los Angeles Unified School District (LAUSD) necessary to convey right-of- way easements for the construction of a new eastbound student pick up/drop-off zone and of a dedicated right-turn lane on the Firestone Boulevard and Otis Street portion of the Highway Safety Program, Cycle 5, Firestone Boulevard and Otis Street and Imperial Highway Center Median Improvements, City Project Number 496-ST, Federal Project Number HSIPL-5257(032), by motion of Council Member Hurtado and seconded by Council Member Morales; and
a. Authorized the Mayor to execute the MOU in a form acceptable to the City Attorney; and
Page 13of 19 16 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24, 2016
12 STREETS/SIDE WALKS/ LANDSCAPING CONT’D b. Received and filed the Roadway Improvement Concept for the drop-off/right turn lane as accepted by LAUSD.
Vice Mayor Davila asked if anyone in the audience wishes to speak on this item. Seeing no one step forward; Vice Mayor Davila closed the audience portion.
ROLL CALL: Vice Mayor Davila. yes; Council Member Hurtado, yes; Council Member Morales, yes; Council Member Bernal, yes; Mayor De Witt, absent.
15 PARKING & TRAFFIC The City Council approved Change Order No. 2 to Contract No. 3160 with Environmental Construction, Inc. which is necessary to address design changes required by the Los Angeles Department of Water and Power (LADWP) and unforeseen field conditions for the construction of the State Street Park and Safe Route to School (SR2S) Cycle 8 and 9, City Project No. 487-PRK and 449-TRF, in the amount of $119,907, by motion of Council Member Hurtado and seconded by Council Member Bernal; and
a. Authorized the Director of Public Works/City Engineer to execute Change Order No. 2.
Vice Mayor Davila asked if anyone in the audience wishes to speak on this item. Seeing no one step forward; Vice Mayor Davila closed the audience portion.
ROLL CALL: Vice Mayor Davila, yes; Council Member Hurtado, yes; Council Member Morales, yes; Council Member Bernal, yes; Mayor De Witt, absent.
13 STREETS/SIDE WALKS/ LANDSCAPING The City Council unanimously approved an Agreement (Contract No. 3217) with S & H Civilworks to construct the Citywide Sidewalk Improvements, Phase III, City Project No. 527-ST. in an amount not-to- exceed $272,600, during consideration of the Consent Calendar; and
a. Approved Change Order No. 1 to reduce said contract amount by $101,765, to reduce the contract scope of work to meet budget constraints, and authorizing the Director of Public Works to execute the change order; and
b. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Page14 of 19
17 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24, 2016
13 STREETS/SIDE WALKS/ LANDSCAPING CONT’D c. Approved the Notice of Exemption for the construction of the City Wide Sidewalk Improvements Phase III and directing the City Clerk to file it with the Los Angeles County Recorder’s Office; and
d. Appropriated $81,074 from TDA (Article 3) to be used for the Citywide Sidewalk Improvement Phase III City Project No. 527- ST, account No. 311-790-39-9404.
REJOINED MEETING Mayor De Witt rejoined the Council prior to the discussion on this matter.
16 ELECTIONADMIN The City Council considered discussing the implementation of Senate Bill No. 415 (Hueso) Voter Participation, relating to mandatory consolidation of General Municipal Elections with Statewide Elections and will select one of three (3) options below:
Option 1: Allow for the implementation of SB 415 which will take effect on January 1, 2018; OR
Option 2: Introduce an Ordinance adopting plans pertaining to the future consolidation of elections with the Statewide Election no later than the November 8, 2022, Statewide General Election; OR
Option 3: Authorize Members of the City Council, City Manager, City Treasurer andlor City Clerk to sign the petition to support an alternate solution to increase voter participation and to allow the continuance of stand-alone elections.
Carmen Avalos, City Clerk stated that this is an opportunity for Council to take an active role in making changes to government. Tonight’s topic is about the future of elections in the City of South Gate.
Mayor Dc Witt asked City Clerk for her recommendation. City Clerk’s recommendation is Option 2.
Mayor De Witt asked if anyone in the audience wishes to speak on this item. Seeing no one step forward; Mayor De Witt closed the audience portion.
Council Member Hurtado would like to survey the community and review past stats showing voter turn-out and get residents to participate. The intention of the Senate Bill is good, but doesn’t know if this is the answer. He is glad this has been brought to Councils attention, but Council needs more direction as to what direction they should follow.
Page 15of 19
18 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24,2016
16 ELECTION ADMIN CONT’D Council Member Morales is recommending continuing this item for clarification. He mentioned that the League of California is also working on this issue. Council Member Morales testified on this bill.
Carmen Avalos, City Clerk asked Council Member Morales if he would provide his questions so that she may provide any additional infonnation on the topic.
Council Member Morales motion to continue item 16 and seconded by Council Member Hurtado. The motion carried unanimously (5-0).
18 COMMERCIAL ASSESSMENT DISTRICTS The City Council considered:
a. Approving an Agreement with the South Gate Chamber of Commerce for community promotion activities for Fiscal Year 2016-2017 in the amount of $40,000; and
b. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Mike Flad, City Manager stated that this is essentially the same agreement from the past. It is staff’s recommendation that this item be continued until the meeting of June th28 to give the Chamber of Commerce additional time to fix the 501(c) status.
Mayor De Witt asked if anyone in the audience wishes to speak on this item.
Adolfo Varas, 3375 Wisconsin Avenue informed Council that he has a Public Records Request with the Chamber of Commerce.
Nick Godoy, 8611 San Gabriel Avenue informed Council that he will investigate the Chamber of Commerce’s status.
Jaime Garcia, 4635 Firestone Boulevard informed Council that the Chamber of Commerce’s staff puts together a financial report which goes before the Board Members for approval and then forwarded to the tax consultant and to the City of South Gate. In regards to the exempt status, staff did some research and realized the exempt status was overdue by two years. Staff is working on getting this corrected.
Mr. Garcia thanked everyone that served in the military and for everything for what they have done for this country. He has a brother in the military and returned home safely.
Page16 of 19
19 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24,2016
18 COMMERCIAL ASSESSMENT DISTRICTS CONT’D Virginia Johnson, 5751 McKinley Avenue mentioned that there was also a fourth pair of eyes through the years, former Mayor Henry C. Gonzalez, over saw the financial of the Chamber of Commerce for the City. Ms. Johnson wished Hollydale had a better Chamber of Commerce like Tweedy has.
Valeria Ponce, former Executive Director at the South Gate Chamber of Commerce, 2954 Tweedy Boulevard mentioned that in 2014 the non profit organization Compatior reached out to the Chamber of Commerce informing her that Nobleza Tequila would not join the Chamber of Commerce due to the license being suspended. The non-profit organization Compatior threatened to close the Chamber of Commerce and sue the personnel.
Mayor De Witt stated Council received testimony on this item and staff has recommended this item be carried over until items are resolved with the state government.
Having no one else come forward, Mayor De Witt closed the audience portion.
Item 18 was unanimously continued by motion of Council Member Hurtado and seconded by Council Member Davila.
19 FINANCIAL MGMT The City Council unanimously approved the selection of Bank of the West to provide banking services to the City, by motion of Council Member Morales and seconded by Vice Mayor Davila; and
a. Authorized the City Manager to execute an Agreement (Contract No. 3218) with Bank of the West, in a form acceptable to the City Attorney, for a term of five years with an option to renew for up to five additional one-year periods.
Mayor De Witt asked City Manager to summarize this item. City Manager stated Ms. Acosta will speak on this item.
Jackie Acosta, Director of Administrative Services stated that the City of South Gate has used Bank of America for banking services for several years, but recently Bank of America decided that they will no longer provide services to the City of South Gate, as well as, many other cities and other local agencies. The City issued a Requested for Proposals and received four responses to that proposal.
Page 17 of 19 20
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De of 21 REGULAR CITY COUNCIL MEETING MINUTES OF MAY 24, 2016
21 WARRANTS CONT’D Council Member Morales inquired about the book. City Manager stated that Council will receive it tomorrow.
Council Member Hurtado inquired about the payments to Arroyo Group. City Manager stated that a report will be provided to Council.
Vice Mayor Davila unanimously adjourned the meeting at 10:10 p.m. and seconded by Council Member Hurtado.
PASSED and APPROVED this th26 day of July, 2016.
AEFEST:
W.H. (Bill) De Witt, Mayor Carmen Avalos, City Clerk
Page 19of 19 22 CITY OF SOUTH GATE SPECIAL CITY COUNCIL MEETING IvIINUTES TUESDAY, JUNE 7, 2016
CALL TO OiUER W. H. (Bill) De Witt, Mayor called a Special City Council meeting to order at 5:33 p.m.
ROLL CALL Cannen Avalos, City Clerk
PRESENT Mayor W. H. (Bill) De Witt, Vice Mayor Maria Davila, Council Member Maria Belen Bernal and Council Member Gil Hurtado; City Manager Michael Flad, City Attorney Raul F. Salinas
ABSENT/EXCUSED Council Member Jorge Morales and City Treasurer Gregory Martinez
CLOSED SESSION The Council Members recessed into Closed Session at 5:34 p.m. and reconvened at 6:05 p.m. with four (4) members of Council present. City Attorney Salinas reported the following:
1. CONFERENCEWiTH LEGALCOUNSEL- ANTICIPATED LiTIGATION Pursuant to Government Code Section 54956.9(c)
One (1) - Potential Case
There was no reportable action taken.
Mayor De Witt asked if anyone in the audience wishes to speak on this item. Seeing no one step forward; Mayor De Witt closed the audience portion.
ADJOURNMENT Mayor De Witt adjourned the meeting at 6:05 p.m. and seconded by Council Member Hurtado.
PASSED and APPROVED this th26 day of July, 2016.
ATfEST:
W.H. (Bill) De Witt, Mayor Carmen Avalos, City Clerk
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