SQAS/MSC/FOR/32-09 Page 1 of 65 Issue 2 Rev. 0
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SQAS/MSC/FOR/32-09 Page 1 of 65 Issue 2 Rev. 0 RSPO P & C SURVEILLANCE AUDIT REPORT A. AUDIT FINDINGS i) Changes to certified products in accordance to the production the previous year Actual annual CPO and PK tonnage of Kempas POM since date of last reporting period (April 2013 to February 2014) September 2012- April 2013 to March 2013 February 2014 FFB Received (mt) 176,698.74 220513.320 Total CPO Production (mt) 36,906.05 55570.76 Total PK Production (mt) 8,758.15 13991.00 Certified CPO (mt) sold as Mass Balance Nil Nil Certified PK (mt) sold as Mass Balance Nil Nil Estimated certified CPO and PK tonnage (April 2014 to March 2015) (April 2013 to March March 2014 to 2014) February 2015 FFB Received (mt) 113,721.86 260,857.34 FFB Processed (mt) 113,569.97 260,857.34 Total CPO Production (mt) 24,126.94 56,542.56 Total PK Production (mt) 6,136.03 13,946.68 ii) Changes to time bound plans ( including details of deviations from previous year and reasons for the deviation) There were a total of 59 certification units under Sime Darby Plantation Sdn. Bhd. located in Peninsular Malaysia, Sabah & Sarawak in Malaysia and in Kalimantan, Sumatera & Sulawesi in Indonesia. There are 34 units in Malaysia and 25 units in Indonesia. At the point of this surveillance assessment, there were 58 palm oil mills (58 SOUs) and a total of 230 oil palm estates. The variance was due to in Malaysia, 3 palm oil mills (Jeleta Bumi, Sg. Samak and Sg. Tawing, Nordanal (change Pagoh (new)). Sepang (OCP), Segaliud, Rantau, Mostyn, Bukit Talang had been closed down and another 3 mills (Mostyn, Sepang and Bukit Talang) were assigned to receive crop solely from third parties. 1 mill (Tamiang) in Indonesia has ceased its operation. Sime Darby Plantation Sdn. Bhd. is committed to RSPO certification as announced in the earlier assessment. The certification assessments are being conducted as per their plan with the target for completion by July 2012. As July 2012, 18 SOUs was certified and 4 pending for approval. iii) Other changes (e.g. organizational structure, new contact person, addresses, etc.). Chairman of Kempas CU (SOU 17): Name: Suhaimi bin Abu Bakar SQAS/MSC/FOR/32-09 Page 2 of 65 Issue 2 Rev. 0 Designation: Manager, Kempas Estate Address: Ladang Kempas, KB 1710, 77000 Jasin, Melaka Phone #: 06-2631 305 Fax #: 06- 2635 260 E-mail: [email protected] Contact Person: Name: Sabarinah Marzuky Designation: Head, RSPO and Certification Unit, PSQM. Address: Sime Darby Plantation, Level 3A, Main Block, Plantation Tower, No2, Jalan PJU 1A/7, Ara Damansara, 47301 Petaling Jaya, Selangor Phone #: 03-7848 4000 Fax #: 03-7848 4363 E-mail: [email protected] iv) All associated smallholders (including scheme smallholders) where their fruit supply is Yes No included, by the mill, are audited within 3 √ years from when their fruit was first included in the mill certification. If no, please state reasons no smallholders in Kempas CU_______________ v) Any new acquisition which has replaced primary forests or HCV areas Yes √ No vi) Status of previous non conformity(ies) Not Closed √ closed* *If not closed, will be upgraded to major non conformity vii) Environmental / Social Issue There is no any environmental or social issue in Kempas CU viii) Complaint received from stakeholder (if any) There is no any complaint received from stakeholder B. DETAILS OD NON-CONFORMITY REPORT: Total no. of minor NCR(s): 3 List: MH-1 (2.1.4), MH-4 (5.3.2), MH-3 (5.6.2) Total no. of major NCR(s): 5 List: MH-2 (2.1.2), NAJ-1 (4.4.1), MH-5 (4.7.1), MRS-1 (4.8.1), VS-1 (E.2.1) SQAS/MSC/FOR/32-09 Page 3 of 65 Issue 2 Rev. 0 RSPO P & C SURVEILLANCE AUDIT REPORT D. AUDIT FINDINGS D1 Certification details (name of Certification Unit, parent company, RSPO Membership number, Date of 1st certification and history of certification, date of previous audit) D1.1 Introduction The certification unit, Kempas Certification Unit and commonly known as Strategic Operating Unit 17 (SOU 17) within Sime Darby Plantation Sdn. Bhd. (SDPSB) was assessed for continuing certification against the RSPO Principles and Criteria for Sustainable Palm Oil Production MYNI (RSPO MYNI). This assessment is the Surveillance assessment no. 4. Kempas CU consisting of Kempas Palm Oil Mill and the following company-owned estates: Kempas Estate, Kemuning Estate, Tangkah Estate, Merlimau Estate and Serkam Divison. Pagoh Estate is now excluded from this CU since Sime Darby has decided to put the estate under different CU namely Pagoh POM with effective from January 2013. The SOU is equivalent to a certification unit (CU) as defined in the RSPO Certification Systems Document. Each SOU consists of one mill and its supply bases. D1.2 Location of Mill and Supply Base Kempas Palm Oil Mill, Kempas Estate, Merlimau Estate and Serkam Divisio are located in Jasin District, Melaka while Kemuning Estate is located in Alor Gajah District, Melaka. Tangkah Estate is in Ledang District. All of these estates are located in the southern region of Peninsular Malaysia. The locations of the estates and oil mill which make up SOU 17 are shown in Attachment 1 while their coordinates are detailed in Table below Location and addresses of mills and estates Certificati GPS Location Estate/Mill Location Address on Unit Latitude Longitude Kempas Oil Mill 102º 28’ 2º 36.68" 77000 Jasin, Melaka 52.99" Kempas Estate 2º 15΄ 102º 26’ 71000 Jasin, Melaka SOU 17 – Kemuning Estate 2º 27΄ 102º 20’ 76460 Tebong, Melaka Kempas Tangkah Estate 2º 22΄ 102º 37’ 84900 Tangkak, Johor Serkam Division 20 19’ 1020 24’ 77009 Jasin, Melaka D2 Description of supply base based on palm age profile The FFB is sourced from company owned estates that are certified and a small percentage from smallholders’ crop. Details of the FFB contribution from each source to the SOU are shown in the following tables: Actual FFB production by the supply base since date of last reporting period (April 2013- February 2014) FFB Production (Sept FFB Production (April Certification Estates 2012 – Mar 2013) 2013 – Feb 2014 Body (CB) Tonnes Percentag Tonnes Percentag SQAS/MSC/FOR/32-09 Page 4 of 65 Issue 2 Rev. 0 e (%) e (%) Kempas 78010.94 44.149 89,130.42 34.87 SIRIM Kemuning 33074.31 18.718 47,673.84 18.65 SIRIM Tangkah 27752.61 15.706 45,618.66 17.85 SIRIM Serkam Div. 13137.84 7.435 19,418.17 7.60 SIRIM Third party (if any) Nil Nil 37,278.93 14.59 - Total 176698.74 100% 255,589.91 100% Estimated FFB production by the supply base since date of last reporting period (April 2014 to March 2015) FFB Production FFB Production (April 2013 to March 2014) (March 2014 to February 2015) Estates Percentage Tonnes Percentage Tonnes (%) (%) Kempas 42715.78 37.562 118419.50 47.06% Kemuning 23095.39 20.309 58863.26 23.40% Tangkah 23300.39 20.489 60440.26 24.02% Serkam Div. 10351.86 9.103 13888.33 5.52% Third party 9615.68 8.455 - - Total 113721.86 100% 251,611.35 100% Planting Profile Areas of plantations Area (ha) Area (%) Estate Year of Immat Matu establishment Titled Planted Mature Immature ure re Kempas Estate Main Div 1979 4577.81 4441.43 4083.30 358.13 92 8 Merlimau Div Kemuning Estate Tebong Div Kru/Air Panas Div 1973 2677.79 2540.90 2151.9 389.00 85 15 Rumbia/Pegoh Div Gemencheh Div Tangkah Estate New Div Ayer Panas Div 1966 2638.26 2472.18 2234.46 237.72 90 10 Bulumong Div Ledang Div Kudong Div Serkam Division 1970 915.63 878 639 239 73 27 10,332.5 1,223.8 12 Total - 10,809.49 9,108.66 88 1 5 SQAS/MSC/FOR/32-09 Page 5 of 65 Issue 2 Rev. 0 D3 Audit team members The assessment team consisted of four assessors. The details of the assessors and their qualification are detailed below: Assessment Role/Area of Qualification and Experience Team Requirement Assessment Collected more than 70 auditor days in auditing Forest Khairul Team Leader Management Certification (FMC – MC&I 2002, Natural Forest and Najwan bin / Forester / Forest Plantation) Ahmad Botanist Collected more than 50 auditor days in auditing RSPO Jahari 12 years working experience related to forest management, inventory, surveying, remote sensing, HCVF and logging operation. Successfully completed accredited Lead Assessor training for ISO 14001: 2004, ISO 9001:2008 and OHS 18001:2000 Successfully completed RSPO Lead Assessor Course – 2011. B.Sc. of Forestry (Forest Management) Valence Good Collected more than 250 Auditor days in auditing ISO 14001 and Shem Agricultural RSPO Practices Nine years’ experience in Oil Palm Plantation management (GAP) and environment Successfully completed IEMA accredited Lead Assessor training for al issues ISO 14001: 2004 B.Tech. (Hons) Industrial Technology Successfully completed and passed the RSPO Lead Assessor Course – 2011. Over 100 days of auditing experience, having audited on: ISO 9001, ISO 14001, & RSPO. 4 years’ experience in palm oil milling Assessor / Successfully Completed RSPO Lead Assessor Course - 2013 Milling Successfully completed ISO 14001 EMS RABQSA/IRCA approved Mohamed Operation, Lead Assessor - 2012 Hidhir Bin Successfully completed ISO 9001 QMS RABQSA/IRCA approved Zainal Abidin Occupational Health and Lead Assessor – 2012 Safety Successfully completed OHSAS 18001 OHSMS RABQSA/IRCA accredited Lead Assessor Course – 2012 B.Sc. (Hons) Chemical Engineering 6 years working experience related to forest management Successfully completed ISO 14001 EMS RABQSA/IRCA approved Assessor / Lead Assessor - 2013 Mohd HCV habitat Successfully completed ISO 9001 QMS RABQSA/IRCA approved Razman & ecology Lead Assessor – 2013 Salim and related Successfully completed OHSAS 18001 OHSMS RABQSA/IRCA legal issues accredited Lead Assessor Course – 2013 B.Sc (Hons) Forestry, UPM SQAS/MSC/FOR/32-09 Page 6 of 65 Issue 2 Rev.