Hastings Citv Council Communication

Date: February 23, 2018

To: Honorable Mayor Dave Tossava, Members of the Hastings City Council, City Attorney and Administrative Staff

From: Jeff Mansfield, City Manager

Subject: Information - February 26, 2018 Regular Meeting of the Hastings City Council

Items on the agenda for Monday night's regular meeting of the City Council include:

Formal Presentations and Requests

Stephanie Lehman, interim Director for Barry County Central Dispatch, will be in attendance on Monday night to meet the City Council.

The Hastings Rotary and Kiwanis Clubs have submitted a proposal to operate the concession stand at the Thornapple Plaza again this year. The service clubs have also requested permission to sell beer and wine at the Plaza on 24 event dates this year (the Clubs can each obtain 12 one day licenses). Representatives from the service clubs will be on hand Monday night to explain their proposals I requests and answer any questions you may have. Our staff has no questions or concerns related to these requests.

The Hastings Rotary Club has requested permission to hold their Whiffle Ball Tournament in Fish Hatchery Park again this year. Our staff has no questions or concerns related to this event. A draft resolution providing the necessary stays of the ordinance is enclosed. The Council would also need to grant permission allowing fund raising activities in the Park.

1 Flex-fab has requested permission to hold their 5K Run I Walk again this year. Our staff has no questions or concerns related to this event. We have typically provided limited traffic control for the event with our on-duty officer(s).

The American Cancer Society has asked for permission to hold their Relay for Life event in Tyden Park once again this year. Our staff has no questions or concerns related to this request. A draft resolution providing the necessary stays of the code has been prepared for Council's consideration.

Recommendations from Other Boards

The Cable Access Committee has requested approval for the purchase of a camera and related equipment. Please note that the Council would also need to approve the related budget amendment to accommodate the purchase (see Agenda Item 12).

Resolutions

Jerry has prepared a draft resolution reflecting a number of proposed budget amendments to accommodate changes in expenditures stemming from operational considerations during the fiscal year to date. Jerry has also prepared a memorandum explaining the proposed amendments to the budget, as well as explaining the projected year end fund balances following these requested amendments.

We (staff) have had a number of lengthy conversations regarding the best format for presentation of these budget amendment requests and the supporting documentation to the City Council in light of the evolving requirements related to financial accountability. We expect to improve our presentation in the months ahead. It is pretty obvious that the various agencies (GASB, Treasury, auditors, etc.) want municipal budgets to be a living , evolving documents reflecting changes in the availability, allocation and use of the City's resources throughout the course of the year. As you heard in their presentation this year, our auditors want to see the budget amended to reflect §.!1 material changes in the City's financial condition, including greater revenues than anticipated, reduced expenditures in all funds (in addition to increased expenditures which have typically prompted budget amendments), and fund accountability at what previously would have been considered the sub-fund level. While these changes are great for transparency and accountability, they do make for a lot more budget amendments throughout the course of the fiscal year. But they also prompt lots of opportunities for the staff and the City Council to review and discuss where the City stands financially (which is clearly the intent).

With the above comments in mind, I would ask that you please note Jerry's comments that the projected impact on the various fund balances resulting from the proposed budget amendments are pretty "one-sided" at this time. These budget requests are to allow for expenditures that were not anticipated when the budget was originally developed, so they have an adverse impact on the fund balances (i.e. decrease in the fund balance). However there are also areas in the

2 budget (in fact most areas by far) where we underspend budgeted line accounts. These have a positive impact on the fund balance, offsetting the increased expenditures prompting the budget requests. We will focus on reporting these changes in the coming weeks.

Bids, Contracts, Agreements and Sales

Lee Hays has prepared a recommendation for the purchase of several pumps at the Wastewater Treatment Plant. These pumps are included in the Capital Improvement Plan in the current budget.

City Manager's Report

Chief Pratt, Jerry Czarnecki and Dan King will provide their Department's reports on Monday night.

We would ask that the City Council consider approving (in concept) the demolition of the former Moose building. See the attached memo for more information. If the Council approves this work (again, in concept) we will "flesh out" a plan for interim treatment and use of the site, and then develop a budget (including revenue sources for the work). As you will note in the memo, the DDA has agreed in concept to fund the demolition of the structure, but they too would like a plan for the interim use of the site as well as a comprehensive budget for the work.

Just a quick update regarding the Hastings Dog Park. We have now compiled the responses we received over the past month or so from those who donated funds or materials to the Dog Park indicating their wishes with respect to the future use of those funds and materials. We will be meeting with a representative for the current Board of the Hastings Dog Park Companions this coming week to discuss these responses and how we can jointly honor and comply with the wishes of the donors with respect to the future use of these assets.

See you Monday night!

3 City of Hastings COUNTY OF BARRY, STATE OF MICHIGAN

City Council Agenda February 26, 2018

1. Regular meeting called to order at 7:00 PM.

2. Roll call.

3. Pledge to the flag.

* 4. Approval of the agenda. * 5. Approval of the regular and closed session minutes of the February 12, 2018.

6. Open public discussion regarding matters not on the agenda.

7. Proclamations: (None) .

...; 8 . Public Hearings: (None).

...; 9. Formal presentations and requests:

A. Presentation by Stephanie Lehman, Interim Director Barry County Central Dispatch.

* B. Consider concession proposal from Hastings Rotary and Hastings Kiwanis Clubs for the Thornapple Plaza 2018 season.

* c. Consider request from Hastings Rotary and Hastings Kiwanis Clubs to sell beer and wine, up to 24 dates, during the Thornapple Plaza 2018 season.

* D. Consider request from Hastings Rotary Club to hold their Whiffle Ball Fundraising Tournament on Saturday, June 2, 2018 at Fish Hatchery Park and stay the necessary ordinances.

Consider Resolution 2018-05 to stay the necessary ordinances for the Rotary Club's use of Fish Hatchery Park for their Whiffle Ball Tournament on Saturday, June 2, 2018, with set up on Thursday, May 31, 2018.

* E. Consider request from Flexfab to hold their 10th Annual SK Run/Walk to be held June 23, 2018 at 9:00 AM.

* F. Consider request from Jon Hook to hold the American Cancer Society Relay for Life on Saturday August 4, 2018 from 11:00 AM to 11:00 PM in Tyden Park, with set up on Friday, August 3, 2018.

Consider Resolution 2018-03 to stay necessary ordinances for the American

Council Agenda February 26, 2018 Page 1 of 3 Cancer Society's use of Tyden Park for the Relay for Life on August 3 and 4, 2018.

10. Recommendations from other Boards:

* A. Consider request from the Cable Access Committee for equipment purchase. * B. City's Master Plan Update - Work Plan. ..; 11. Ordinances: (None).

..; 12. Resolutions:

* A. Consider Budget Resolution 2018-04 (Amendment #7) for Fiscal Year 2017/2018. v 13 . Appointments: (None).

..; 14. Bids, Contracts, Agreements, and Sales:

* A. Consider award of purchase of 1 Model C pump to Dubois Cooper in the amount of $28,364, and award purchase of 1 Lobe Pro pump to Hydro Dynamics in the amount of $20,868; to replace two pumps within the wastewater plant as recommended by Director of Public Services Hays.

15. City Manager's report:

* A. Police Chief Pratt monthly report. * B. Clerk/Treasurer Czarnecki monthly report. * c. Community Development Director King monthly report. * D. Moose Building Interim Plan.

16. Consent items without individual discussion:

* A. Invoices: A-1 Asphalt $8,715.50 (Street Patching). * B. Draft Minutes Barry County Board of Commissioners February 13, 2018. * c. Save the Dates- 2018 Mayor Exchange with the City of Frankenmuth. * D. Green Gables Haven January 2018 Statistics * E. Draft Minutes Barry County Board of Commissioners Committee of the Whole. * F. Event Calendars February/March 2018. * G. Draft Minutes Local Development Finance Authority (LDFA) February 22, 2018. * H. Draft Minutes Downtown Development Authority (DDA) February 19, 2018.

17. City Attorney's Report:

18. Legislative Director's Report:

19. Open Public Discussion from the Floor:

20. Mayor and Council comment:

Council Agenda February 26, 2018 Page 2 of 3 21. Adjourn.

* Items with enclosures . ..; Motion under agenda heading requires roll call vote.

Guidelines for Public Comment

Public Comments is welcomed and appreciated. Please follow these simple guidelines to ensure all have an opportunity to be heard.

All comments and questions will be made through the chair. All comments will be made in a courteous and civil manner; profanity and personal attacks will not be tolerated. Please limit the length of your comments to 3 minutes. If you are a member of a group, please appoint a spokesperson to speak on behalf of the group (those speaking on behalf of a group may be provided additional time). Please state your name before offering comment.

Council Agenda February 26, 2018 Page 3 of 3 3625

City of Hastings COUNTY OF BARRY, STATE OF MICHIGAN

City Council Minutes February 12, 2018

1. Regular meeting called to order at 7:00 PM by Mayor Tossava in Council Chambers at City Hall.

2. Present at roll call were Bowers, Cusack, Jarvis, Maupin-Moore, McNabb-Stange, Redman, Resseguie, Smith, and Tossava.

City Staff and Appointees Present: Mansfield, King, Bolter, James, Czarnecki, Hemerling, and Fekkes.

3. Pledge to the flag.

4. Approval of the agenda.

Motion by Redman, with support by Cusack, to approve the agenda as presented.

All ayes. Motion carried.

5. Approval of the minutes of the regular meeting of January 8, 2018.

Motion by Smith, with support by Resseguie, to approve minutes as presented.

Ayes: Bowers, Cusack, Jarvis, Maupin-Moore, McNabb-Stange, Redman, Resseguie, Smith, and Tossava. Nays: None. Absent: None.

Motion carried.

6. Open public discussion regarding matters not on the agenda.

None

7. Proclamations: (None).

8. Public Hearings: (None).

9. Formal presentations and requests: * A. Consider request from the YMCA to use the baseball and soccer fields for 2018. Motion by Bowers, with support by Maupin-Moore, to approve under direction of City staff.

Council Minutes January 22, 2018 3626

Ayes: Bowers, Cusack, Jarvis, Maupin-Moore, McNabb-Stange, Redman, Resseguie, Smith, and Tossava. Nays: None. Absent: None.

Motion carried.

* B. Consider request from SCMYB to use baseball fields for 2018.

Motion by McNabb-Stange, with support by Smith, to approve under direction of City staff.

Smith confirmed that coordination of the field use will be done with YMCA.

Mansfield confirmed and reminded Council that YMCA is the City's recreation provider and will have precedence for use of the fields.

Ayes: Bowers, Cusack, Jarvis, Maupin-Moore, McNabb-Stange, Redman, Resseguie, Smith, and Tossava. Nays: None. Absent: None.

Motion carried.

C. Consider request from WBCH to hold the annual WBCH South Jefferson Street Saint Patrick's Day Parade on Saturday, March 17, 2018 beginning at 1:00pm.

Motion by McNabb-Stange, with support by Jarvis, to approve as presented.

Ayes: Bowers, Cusack, Jarvis, Maupin-Moore, McNabb-Stange, Redman, Resseguie, Smith, and Tossava. Nays: None. Absent: None.

Motion carried.

10. Recommendations from other Boards:

* A. Consider approval of payment of $15,000 to MDOT for certification of Precision Approach Path Indicators (PAPis) at the Airport.

Motion by Jarvis, with support by Bowers, to approve as presented.

Ayes: Bowers, Cusack, Jarvis, Maupin-Moore, McNabb-Stange, Redman, Resseguie, Smith, and Tossava. Nays: None. Absent: None.

Motion carried.

Council Minutes January 22, 2018 3627

11. Ordinances:

* A. Second reading and consider adoption of Ordinance No. 552 Vicious Animal Ordinance.

Motion by McNabb-Stange, with support by Resseguie, to approve as presented.

Ayes: Cusack, Jarvis, Maupin-Moore, McNabb-Stange, Redman, Resseguie, and Smith. Nays: Bowers and Tossava. Absent: None.

Motion carried.

12. Resolutions: (None).

13. Appointments: (None).

14. Bids, Contracts, Agreements, and Sales:

* A. Consider and award contract for the creation of a streets asset management plan for the City of Hastings to Prein and Newhoff for $8,800 as recommended by Director of Public Services Hays.

Motion by Smith, with support by McNabb-Stange, to approve as presented.

Ayes: Bowers, Cusack, Jarvis, Maupin-Moore, McNabb-Stange, Redman, Resseguie, Smith, and Tossava. Nays: None. Absent: None.

Motion carried.

B. Consider and award contract for the updating of the fuel station to Rohr Gasoline Equipment for $24,226.20 as recommended by Director of Public Services Hays.

Motion by Cusack, with support by Bowers, to approve as presented.

Ayes: Bowers, Cusack, Jarvis, Maupin-Moore, McNabb-Stange, Redman, Resseguie, Smith, and Tossava. Nays: None. Absent: None.

Motion carried.

15. City Manager's report:

* A. Director of Public Services monthly report.

Council Minutes January 22, 2018 3628 * B. Fire Chief monthly report. * c. Library Director monthly and annual reports. * D. Council Goals and Objectives. * E. Consider setting Public Hearing for State Street/M-43 Sidewalk Special Assessment District on March 12, 2018 at 7:00 PM.

Motion by McNabb-Stange, with support by Redman, to set Public Hearing as presented.

Ayes: Bowers, Cusack, Jarvis, Maupin-Moore, McNabb-Stange, Redman, Resseguie, Smith, and Tossava. Nays: None. Absent: None.

Motion carried.

16. Consent items without individual discussion:

A. Invoices: State of Michigan 30,189.44 (2016 Pilot Distribution -SET School Op to State). Hubbell, Roth & Clark, Inc. $7,657.27 (Professional Services ending December 30, 2017). Barry County Treasurer $6,560.75 (2016 Pilot Distribution). Hastings Area Schools $7,575.16 (2016 Pilot Distribution). Bell Equipment Company $135,933.00 (Street Sweeper). Van Dyken Mechanical 37,215.00 (Hastings Fire Department Boiler Replacement). Wade Trim 9,970.67 (January Services). * B. Draft Minutes Barry County Board of Commissioners January 23, 2018. * c. Draft Minutes Hastings City I Barry County Airport Commission January 24, 2018. * D. Draft Minutes Local Development Finance Authority (LDFA) January 25, 2017. * E. Barry County Central Dispatch statistics 1st Quarter 2018. * F. Thank you letter to Mayor Tossava for "City of Hastings" package for Green Gables 16th Annual Auction. * G. Barry-Eaton District Health Department Community Highlights February 2018. * H. Draft Minutes Planning Commission February 5, 2018. * I. February 2018 Event Calendar. * J. Community Breakfast February 21, 2018 Barry Enrichment Center. * K. Draft Minutes Barry County Board of Commissioners Committee of the Whole February 6, 2018.

Motion by Redman, with support by Resseguie, to receive and place on file Items #16.A. through Items 16.K. inclusive.

All ayes. Motion carried.

Council Minutes January 22, 2018 3629

17. City Attorney's Report:

No Report.

18. Legislative Director's Report:

No GVMC meeting.

Legislation issues: 1. HB4362 - Exemption of property taxes for Disabled Veterans. Legislation is proposing that the State reimburse local municipalities for the taxes that veterans would pay.

19. Open Public Discussion from the Floor:

David Carey: Thank you for action to remove breed specific language for the City of Hastings Ordinance.

Jenelle McFadden: Thank you for approving Vicious Animal Ordinance that removes the breed specific language.

20. Mayor and Council comment:

Resseguie thanked the DPW for their work cleaning the roads of snow.

Redman inquired about the status of the Dog Park. Mansfield stated that a list has been compiled from donors on their request for how their donations should be handled. Anticipate a meeting in the near future with the Dog Park Companions to discuss.

21. Consider Closed Session as permitted by PA 267 of 1976, Section 15.268-8(e) to consult with attorney regarding trial or settlement strategy in connection with specific pending litigation.

Motion by Redman, with support by Bowers, to go into closed session at 7:49pm.

Ayes: Bowers, Cusack, Jarvis, Maupin-Moore, McNabb-Stange, Redman, Resseguie, Smith, and Tossava. Nays: None. Absent: None. Motion carried.

25. Adjourn.

Motion by McNabb-Stange, with support by Redman, to adjourn at 8:45 PM.

All ayes. Motion carried.

Council Minutes January 22, 2018 3630

Read and Approved:

David J. Tossava, Mayor Jerald L. Czarnecki, City Clerk

Council Minutes January 22, 2018 9.B.

February 14, 2018

City of Hastings 201 E State St. Hastings, Ml49058

Dear Jeff:

The Hastings Rotary Club and Hastings Kiwanis Club are pleased to provide you with the attached concession proposal for the Thornapple Plaza for the 2018 season.

In addition to the assortment of traditional candy, we will be offering Soda, Bottled Water, Coffee, Hot Dogs, and Popcorn for sale at the events. By having our organizations operating the concession stand for the whole season we will be able to ensure that we have the necessary inventory and options for a well stocked concession stand.

Thank you for the opportunity to provide you with this concession proposal. We very much look forward to the opportunity to work with you and to make the Thornapple Plaza a big success.

Sincerely,

David Solmes Treasurer, Hastings Rotary Club Agreement for the operation of the Thornapple Plaza Concession Stand

Between

The City of Hastings And The Hastings Rotary Club and Hastings Kiwanis Club

This agreement is from April1, 2018 to April1, 2019, by and between the Hastings Rotary Club and Hastings Kiwanis Club and the City of Hastings.

For and in consideration of the payment of the fees the City of Hastings (City) does hereby grant to the Concessionaire (Hastings Rotary Club and Hastings Kiwanis Club) the exclusive right to operate the concession stand and surrounding grounds, for food and beverage concession purposes, at the Thronapple Plaza for the term of the agreement. Non-food and alcohol concessions will be coordinated with the Concessionaire prior to the event date.

The Concessionaire insures that the concession stand will be staffed and open for all events that have been scheduled by the start of the agreement. Any event that is added after the start of the season will need two weeks notice for the concession stand. As long as two weeks notice is given for added events the concession stand will be staffed and open. For any event that does not have a two weeks notice every effort will be made to have the concession stand open for any event that is added after the start of the agreement. Should the Concessionaire not be able to staff an event, the City will have the ability to staff the concession stand.

The Concessionaire will determine food and beverage items available for sale at each event and will maintain the appropriate health department license. The Concessionaire will also provide the necessary staff and training of the personal. The Concessionaire will follow health department food safety and worker health guidelines. Both the Hastings Rotary Club and Hastings Kiwanis Club are covered by liability insurance and Certificates can be provided upon request.

The concessionaire will have the responsibility for the concession stand area regarding turning off all equipment and lights as well as making sure the door and window are secure following each event. The concessionaire will be responsible for personal injury, damage or loss/occasioned by fire, theft, and accident or otherwise to the supplies, materials and equipment. The concessionaire will report any personal injury or physical damage to the building or equipment to the city within 24 hours of such occurrence. The concessionaire also agrees to indemnify the City for any loss resulting from conduct of the concessionaire.

As part of the consideration for granting the concession rights herein above set forth, Concessionaire shall pay the City a revenue sharing fee as follows: • 15% of the first $5,000 profit. • 10% of all profit over the first $5,000. Profit will be calculated after all expenses have been subtracted from gross sales. Expenses shall include but not be limited to any licenses or permits, food or beverage supplies, necessary equipment, and supplies for the operation of the concession stand. The Concessionaire will provide a detailed accounting of all revenue, expenses, and profit at the end of the agreement along with payment to the City.

All equipment and materials purchased by the Concessionaire will remain the property of the Concessionaire at the end of the agreement. If upon termination of the agreement, Concessionaire shall have the right to remove its own equipment, furnishings and supplies from the premises and shall be allowed a period of 15 days to complete such removal. No equipment provided by the City shall be removed or replaced by Concessionaire without the prior written consent of the City.

Concessionaire at its own expense will keep the concessions stand, excluding restrooms, clean and sanitary at all times. Concessionaire will assist with restocking restrooms during events, should the need arise, with supplies provided by responsible party.

Signage and advertising shall be the responsibility of the Concessionaire. Concessionaire will not permanently attached signs or banners without the written permission of the City. Concessionaire shall place a sign at the concession stand in a prominent place stating that the concession is operated under a concession agreement issued by the City. This agreement has been executed on this __ day of ______, 2018 by:

City of Hastings

President, Hastings Rotary Club

President, Hastings Kiwanis Club 9.C. Hastings City Council

Thornapple Plaza Alcohol Request

The Hastings Rotary and Hastings Kiwanis Club are requesting permission to serve beer and wine for up to 24 (12 per club} dates during the 2018 season.

Serving Time: Serving will start 1 hour prior to the concert start time. Serving Time will end 30 minutes or 1 hour before concert end time depending on the concert duration. For the concerts that are less than 2 hours long, alcohol service will stop 30 minutes prior to the concert completion. For concerts scheduled for more than 2 hours, alcohol service will stop 1 hour prior to the concert completion.

Price Range of Products: $5-$7

Drink Limit: 2/person for the concerts less than 2 hours long. For concerts 2 hours or longer there will be a 1 drink per hour limit. Hands will be marked with permanent marker to identify purchase of drinks. This will help ensure we do not over serve.

Identification: Wristbands will be used to identify persons over age 21 wishing to purchase and consume alcohol.

Training: 2 volunteers have completed the ServSafe Michigan Alcohol Server Online Course.

Licensing: The Hastings Rotary Club will obtain a Michigan Non-Profit Special Event License and comply with all requirements of said license for up to 12 events. The Hastings Kiwanis Club will obtain a Michigan Non-Profit Special Event License and comply with all requirements of sa id license for up to 12 events.

Security: The clubs will provide additional security for the event to ensure that no alcohol containers leave the serving area. The security volunteers will remain until there are no more open containers on the premises.

Signage: Signage will be posted for the alcohol boundaries.

Boundaries: Please see attached map of the proposed alcohol area that has been coordinated with the Hastings Police Department. The red lines will be the fence boundary. The boundary will be temporary fence posts with yellow rope strung from post to post. There will also be alcohol signs spaced out on the rope. Volunteers will be placed at entrance points and around the area to monitor boundaries and spectators.

Outside Alcohol: No outside alcohol will be allowed into the area. All coolers will be checked for alcohol.

Ha stings 9.D. Rotary PO Box 69 www.hastingsrotary.com Hastings, M l 49058

February2l,2018

Honorable Mayor David Tossava City of Hastings 201 E State St Hastings, Ml 49058

Dear Mayor Tossava & City Council Members:

The Hastings Rotary Club is requesting use of Fish Hatchery Park for the second annual "Rotary Wiff1e Ball Tournament," to be held on Saturday, June 2, 2018, beginning at 8:00a.m. and ending by 7:00p.m.

The purpose of the event is to be a fund raiser for Hastings Rotary's service projects in the community specifically for the Imagination Library of Barry County program, a program providing free age appropriate books to children throughout Barry County from birth to age 5. It costs approximately $25 per child to fund this program for a year, which includes 12 books and postage. We currently have over 900 children enrolled in this program across Barry County.

Teams will pay an entry fee to participate, and we will also have business sponsorship opportunities.

Rotarian committee members include me (Andy Cove) and Brandon Wilkins, both of Edward Jones, Travis Alden of the Barry County Chamber of Commerce, Jon Sporer of the YMCA of Barry County, Larry Phillips of Phi !lips Tax & Consulting, and Chelsey Foster of Commercial Bank

We plan to set up temporary "snow fence" on Thursday, May 3 I 51 if possible. There will be up to four miniature baseball diamonds set up in the open space at the park. We will have a small table set up for refreshments. No alcohol will be allowed at this event. We plan to handle our own garbage - which should be minimal for this event.

We are fonnally requesting use of the park for our setup on the afternoon of Thursday, May 3 P\ beginning at 3:00p.m. (if this causes any conflicts, we can set up on Friday, June pt), and use of the park until approximately 7:00p.m. on Saturday, June 2°<1.

We are also requesting a waiver of the normal park usage fee, as our committee will take care of all trash and related cleanup for this event. We will supply the City with our club's proof of liability insurance. Please let us know of any other special requirements.

Thank you for your consideration.

Se rvice Above Self, Since 1920.

Club meets Mondays, 12:10 p.m. - Walldorff Brewpub & Bistro - 105 E. State St. Hastings, Ml City Of Hastings COUNTY OF BARRY, STATE OF MICHIGAN

RESOLUTION 2018-05

TO STAY NECESSARY ORDINANCES FOR THE HASTINGS ROTARY CLUB'S USE OF FISH · HATCHERY PARK FOR THE ROTARY CLUB WHIFFLE BALL TOURNAMENT ON JUNE 2, 2018.

WHEREAS, the Hastings Rotary Club, by way of correspondence, has requested the use of Fish Hatchery Park and the adjacent parking lot to hold The Rotary Club Whiffle Ball Tournament; and

WHEREAS, the Hastings Rotary Club requested that the approved hours of the event be 3:00 PM, Thursday, May 31, 2018 through 7:00 PM, Saturday, June 2, 2018; and

WHEREAS, The Hastings Rotary Club Committee has requested a stay under Section 02-34 of the Hastings Code of Ordinances for Thursday, May 31, 2018 3:00PM through Saturday June 2, 2018 7:00 PM; and

WHEREAS, The Hastings Rotary Club and its Committee desires to ensure that The Rotary Whiffle Ball Tournament is conducted in good taste and in accord with all laws and regulations; now

THEREFORE, BE IT RESOLVED, that the City of Hastings hereby stays from May 31, 2018 3:00 PM through 7:00 PM on June 2, 2018 as provided under Section 02-34 of the Hastings City Code, the following:

Section 58-38 (e) (g)

A motion to adopt the foregoing resolution being offered by ----·' with support by Member

YEAS: NAYS: ABSENT:

MOTION DECLARED _ _ _

I hereby certify that the foregoing resolution was adopted at a duly held and attended regular meeting the __ day of , by the City Council of the City of Hastings, by a vote of __ members voting in favor thereof, __members being absent, and __ members voting against.

Jerald L. Czarnecki City Clerk

Resolution 2018-05 Page 1 of 1 February 26, 2018 9.E.

Engineering trust. Around the world:· www. flexfab .com

AS9 100 / IS09001 / TS16949 / IS014001 REGISTERED

February 13, 2018

City of Hastings Attn: Jeff Mansfield 201 E. State St. Hastings, MI 49058

Dear Mr. Mansfield:

Flexfab, Inc. is interested in putting on the tenth annual Flexfab 5k Run/Walk The event is tentatively planned for the morning of Saturday, June 23, at 9:00a.m. We anticipate approximately 70 participants. The running route is a 3.1 mile loop, starting and ending at Flexfab on Cook Road. Please see the attached map ofthe proposed running route. The event should last no more than one hour.

Specifically, we will be asking for permission to use city streets and to include a loop around the Fish Hatchery Park We would like to have a police officer to direct traffic and allow runners to cross Green Street at the intersection of Green Street and Ironside Drive and again at the intersection of Green Street and Cook Road. Also, we would welcome any ideas or concerns from the City's perspective.

Thank you in advance for your consideration and please feel free to contact me at (269) 945- 3533 x229 with any questions.

Best regards,

Bill Rohr Vice President of Human Resources Flexfab, LLC.

Flexfab, LLC 1699 West M-43 Highway Hastings, Michigan 49058-9628 USA Tel: 269.945.3533 Fax : 269.945.4802 A member of the FHI '" family of companies.

·~ q i j:', RElAY FOR LIFE liD Dear City Council,

The American Cancer Society Relay for Life is happening again this year. Last year we used Tyden Park and we could not have been happier with the move back to Hastings! The council members, city staff, and city garage employees were amazing to work with during the transition. We can't thank you enough!

With that said, we are looking to come back again this year to Tyden Park. Our event will be held on August 4th, 2018. In past years we have been a 24-hour event. This year we are reducing the time to 12 hours with a start time of 11 A.M. and a finish time around 11 P.M.

We are asking that you grant us permission to host a fund raiser at the park. We will be erecting temporary structures (Canopy tents) during the event. We would also like to ask if we could have time the day before the event to set up our tents. We would also like it to be known that we will have a DJ down at the park during the event. We have always kept surrounding residents in mind during the night hours, and tried to keep the volume lower.

During the duration of the event, in past years, we have closed the gates into the park to reduce the number of cars going in and out (except for medical and law enforcement). Reason being, we are walking the track around the park and it does cross the "roadway" that travels around the inside of the park. We like to reduce to traffic for the safety of the people attending the event.

We request to use the entire park including the pavilions and bathrooms for the duration of the event.

If you have any further questions, please contact me at [email protected] or via phone at 269.838.5927

Thanks!

Jon Hook Event Lead Relay for Life Barry County City Of Hastings COUNTY OF BARRY, STATE OF MICHIGAN

RESOLUTION 2018-03

TO STAY NECESSARY ORDINANCES FOR THE AMERICAN CANCER SOCIETY USE OF TYDEN PARK FOR THE RELAY FOR LIFE ON AUGUST 3 AND 4, 2018.

WHEREAS, the American Cancer Society Relay For Life Committee, by way of correspondence, has requested the use of Tyden Park and the adjacent parking lot to hold the American Cancer Society Relay for Life; and

WHEREAS, the Relay for Life Committee has requested that the approved hours of the event be 11:00 AM Saturday, August 4, 2018 through 11:00 PM, Saturday, August 4, 2018; with set up Friday, August 3, 2018 at 12:00 Noon; and

WHEREAS, the American Cancer Society Relay For Life Committee has requested a stay under Section 2-34 of the Hastings Code of Ordinances for Friday, August 3 through 11:00 PM, Saturday, August 4, 2018; and

WHEREAS, the American Cancer Society and its Relay For Life Committee desires to ensure that the Relay for Life is conducted in good taste and in accord with all laws and regulations; now

THEREFORE, BE IT RESOLVED, that the City of Hastings hereby stays from August 3, 2018 through August 4, 2018 as provided under Section 2-34 of the Hastings City Code, the following:

Section 58-34; Section 58-35 (4); Section 58-38 (c) and (g)

A motion to adopt the foregoing resolution being offered by Member ___, with support by Member _ _ _

YEAS: NAYS: ABSENT:

MOTION DECLARED _ _ _ _

I hereby certify that the foregoing resolution was adopted at a duly held and attended regular meeting the __ day of February __, by the City Council of the City of Hastings, by a vote of _ _ members voting in favor thereof, __members being absent, and __ members voting against.

Jerald L. Czarnecki City Clerk

Resolution 2018-3 Page 1 of 1 February 26, 2018 Cityot Hastings Michigan lOu~•

(269) 945-2468 201 E. State Street 49058 FAX (269) 948-9544 • Jerald L. Czarnecki City Clerk I Treasurer I Finance Director [email protected]

Memo

TO: The Honorable Mayor and Members of City Council Cc: Jeff Mansfield, City Manager FROM: Jerry Czarnecki Date: February 26, 2018 SUBJECT: Purchase Request from Cable Access Committee

The Cable Access Committee has submitted a request to purchase the items attached to this memo. These items will be utilized to film segments to be shown on the Cable Access Channel. The committee has also requested a budget amendment to the General Fund to allow for this purchase. The budget amendment request is included in Resolution 2018-04 that is part of the Council's agenda for the meeting.

I can answer any questions that council has, and Bill Redman will also be at the meeting .

It is requested that the City Council approve the spending of $5,476.84 for the video equipment.

Respectfully,

Jerald L. Czarnecki Panasonic AG-UX180 4K Premium Professional Camcorder B&H #PAAGUXJ80 • MFR #AG-UX J80P .I Free Expedited Shipping h1 Stock Ready to Ship

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Cable Access Committee Meeting

December 21, 2017

Randall: Call the meeting to order at 7:00 PM.

In attendance: Randall Schaffer, Tom Huis, Dan LaClair, and Bill Redman.

Guest: Jon Hook

Absent: John Clements and Tony Clark.

Randall: Lead the Pledge of Allegiance

Approve/change minutes from Nov. 16 meeting: Nov. minutes indicated the committee approved the Sept 21 minutes. Committee actually approved the October 19 minutes. Vote required to correct the Nov. minutes.

Meeting minutes for the November 16th meeting approved.

Bill - New equipment for both the station room and council room audio update. Still on schedule for Feb.1 completion?

Equipment on order for Station Room and Council Chamber are on order.

Bill -Status of additional manufacturers agreeing to appear on your show.

Bill reported on the status of additional manufacturers agreeing to go on the air.

Tony- Recommend which camera to purchase/committee vote.

Recommended camera to be purchased.

New business:

Randall - Media Arts Academy

All- Does anyone know about committee by-laws? Looking for Bylaws.

All - Begin 2018 budget discussion; anticipated expenses for 2018 budget year

1 Working on the Budget.

Library sponsoring training for video editing and production.

Adjourn: moved by Tom Huis /second by/Bill Redman. Approved.

Agenda distributed by Randall Schaefer, Committee Chairman

Minutes prepared by Bill Redman.

2 Minutes

Cable Access Committee Meeting

February 15, 2018

Randall: Called the meeting to order at 7:00 PM

In attendance: Randall Schaefer, John Clements, Dan LaClair, Tony Clark, and Bill Redman.

Absent: Tom Huis and Jon Hook.

Visitors: None.

Randall: Led the pledge of Allegiance.

Changes to minutes from the Jan. 18 meeting: Minutes for the January 2018 meeting were approved.

Old business:

Bill: Will equipment be available for a Feb. start to our studio and council room projects?

TV studio and Council Chamber audio installation hopefully will be done by March 1, 2018.

Bill: Have you requested the budget variance for the camera and accessories?

The Budget Amendment for NTE $6,000.00 for camera equipment will go to Council on February 26, 2018.

John: Still scheduled to begin video classes at the library in March?

Video class at the Library still on track.

John: Did you provide Randall info on your video class?

Randall: Video class run on channel.

Randall: Did you make a slide for Dan? Dan: Did you add it to the slide show?

Yes, a slide was made and added to the slide show.

Jon: Any thoughts on introducing our channel (or selected programs) on YouTube?

Jon was absent.

Randall: 2017/18 continuing budget discussion:

Account 101-810-707-000 (Dan's pay) Any reason to change the $12/hr. for 12 hrs./week decision? Total of $7500 for the fiscal year.

Budget request for Dan LaClair salary put at $9360.00 for 2018-2019.

1 Account 101-810-973-010 (equipment over $1000 and newspaper ads) Are we close enough to project completion that we can estimate necessary purchases?

Account 101-810-880-010 (equipment under $1000 and consulting) Are we close enough to project completion that we can estimate necessary purchases?

Account 101-101-974-000 (broadband equipment & council room mics) Are we close enough to project completion that we can estimate necessary purchases?

New business:

Bill: Any objection to approaching Barry County manufacturers for grants or sponsorship?

All: Approved checking with retailers and manufacturers for possibility of sponsorship for TV programs.

Randall: Newspaper publicity for John's video class? All: Approved $177.28 to place an ad in the local paper for John's video class.

Adjourn: Motion to adjourn by John Clement, second by Bill Redman, approved at 7:55 PM.

Submitted by:

Bill Redman, Secretary

2 MCKENNA

February 23, 2018

Mr. Dan King City of Hastings 201 East State Street Hastings, Michigan 49058

Subject: Master Plan Update Work Plan

Dear Mr. King,

At your request, we have outlined a process to work with City stakeholders to update the City's Master Plan. We will work with the City to refine this scope to best fit your needs after discussion and your input. We envision this effort to be the first of a two phased approach. This first phase will establish a broad planning context while the second phase will allow a more strategic and detailed approach to specific issues.

Scope of Work We have designed the following work plan that will engage the public and create a solid planning base that builds upon Hastings's assets and positions the City for sustainable future success.

OUR WORK PLAN CONSISTS OF FIVE PARTS: 1 - Project Initiation: Charting the Course 2 - Identify, Quantify and Analyze: Hastings Today 3- Public Outreach/Collaboration: Creating a Vision Together 4 - Master Plan: Our Future 5- Strategic Issues and Next Steps: Implementing the Plan

While carrying out the tasks outlined for each of the five major planning milestones, the McKenna team will "circle back" to the overarching values that reflect the community's character and goals, and perhaps others identified early-on in the planning process. The defined goals and values will inform all of our planning work so that the final product reflects a successful and supported vision for the future of Hastings.

PROJECT INITIATION: CHARTING THE COURSE Project Initiation. We will conference call or meet with the City's Project Manager to review the work plan and finalize a structure for review and management of the plan process to: 1) establish a working relationship, 2) reach an understanding of expectations and clarify project objectives, priorities, work products, project management, and reporting procedures, 3) answer questions, 4) identify key City staff and contacts to consult during the plan preparation process to ensure that the City's interests are best represented and to capitalize on institutional knowledge, 5) assess the availability of existing reports, maps and data, and 6) make any adjustments in the work plan. Our finalized work plan will be presented to the Planning Commission at the kick-off meeting.

During the project initiation, we will also finalize procedures for public input, the framework for public forums and other mechanisms for public input, and identify important stakeholder groups.

WEST MICHIG AN 151 South Rose Street 0 269.382.4443 Suote 190 F 248.596.0930 Kalamazoo, Michigan 49007 MCKA.COM Connnunitit:'s tc>r real lite. -

Kick-off Meeting. The purpose of the kick-off meeting is to introduce the planning process, to review the work plan elements and project schedule, to personally meet and establish a working relationship with the City team, to gain further insights on local issues and sensitivities, to answer questions, and to make any adjustments necessary to the work plan.

Statutory Notice of Intent to Prepare Plan. If the City has not already done so, we will assist you in notifying all entities required by the Michigan Planning Enabling Act, PA 33 of 2008, as amended, of the City's intent to update its Master Plan.

IDENTIFY, QUANTIFY AND ANALYZE: HASTINGS TODAY Trends and Forecasts. The McKenna team will identify and discuss national and regional trends that are now and may in the future impact Hastings and Barry County, and recent planning innovations and concepts. McKenna will build off the existing plan to give a comprehensive picture of Hastings in 2018.

Existing Conditions Analysis. We will tour Hastings with members of City staff, Planning Commissioners, and others, to become intimately familiar with the issues facing the City and the makeup of its neighborhoods. We will create a new Existing Land Use Map.

PUBLIC OUTREACH/COLLABORATION: CREATING A VISION TOGETHER The McKenna team proposes the following public outreach and engagement strategy.

Public Involvement Techniques and Methods. McKenna deploys a rich toolbox of innovative techniques, strategies and methods to communicate and collaborate with citizens and stakeholders. We propose the following:

1. Facebook and Twitter. McKenna will coordinate and oversee Facebook and Twitter feeds as they relate to the Master Plan update. Facebook and Twitter will be incorporated into the project website in a way that is most appropriate and will gather the most pertinent information.

2. Focus Group Meetings. The team will work with City staff and the Planning Commission to organize four focus groups to discuss the City and its potential future. Focus groups are small groups of about 8- 10 participants that allow for a rich discussion of specific topic areas. Each focus group will last approximately one hour (all on the same day) and will be facilitated by a representative of the McKenna team. For cost-savings we would hold the focus group sessions the same day as we have a Planning Commission meeting. We will prepare an agenda, an overview of existing conditions data and target discussion in response to specific questions generated by the team. City staff will be responsible for inviting focus group participants, securing meeting space, and providing light refreshments.

3. Interactive Online Survey. McKenna proposes to create a collaborative online discussion tool, as the forum for web-based public outreach and discussion. Designed especially for community planning processes, its platform will include discussion forums, collaborative mapping, and surveys. McKenna will post new content to this site at least once per week throughout the process and will advertise the new content via the project's Facebook and Twitter accounts, and the project website.

4. Planning Commission Review. Throughout the process, McKenna will regularly report out to the Planning Commission and solicit feedback at each of the Planning Commission's regular meetings.

Hastings I Master Plan 2 February 23, 2018 THE MASTER PLAN: OUR FUTURE Following the collection and analysis of existing data and plans, hearing ideas and opinions from the public, Planning Commission. and staff, the McKenna team will draft the Master Plan.

1. Guiding Planning Principles. The guiding planning principles will be formed through the course of public outreach and engagement process, with the early ideas born in the existing Master Plan and initial discussions with the Master Plan Committee. Our team will develop, refine, and finalize the principles throughout the project. Based upon the goals, objectives and policies that result from the planning process, the team will develop a decision-making "rubric" against which future land use decisions can be made.

2. The Hastings Plan. The Plan will be a future land use plan, and will also identify a range of recommended characteristics for the various planning areas within the City. The Plan will go beyond land use, as its intent is to create or preserve great community character and quality of place. This focus on character and place requires planning for more than just land use. Community character is defined by the quality of the built environment, the quality of public space, and the mixture of land uses.

a. Zoning Plan. McKenna will bring Hastings into compliance with the State by including a Zoning Plan in the Master Plan. A Zoning Plan is part of the implementation component of the Plan. The Zoning Plan will describe the relationship between the future land use classifications in the Master Plan and the zoning districts on the Zoning Map. The Zoning Plan will also:

1. Describe changes to the Zoning Map suggested by the Master Plan and the conditions under which those changes should be made. 2. Guidelines for amendments to the dimensional or use standards of specific zoning districts. 3. Guidelines for the creation and adoption of new zoning districts.

STRATEGIC ISSUES and NEXT STEPS: IMPLEMENTING THE PLAN Based on the results of this initial broad based planning effort, we will work with the City to identify strategic issues for further, more detailed planning. Our approach to this phase will be uniquely focused on developing an action oriented plan aimed at impacting these key issues identified by the City. Each issue will include a tailored public engagement technique intended to involve stakeholders that can influence each of the key issues and to form partnerships for future implementation efforts. The second phase of the plan will include individual implementation strategies for each of the key issues.

TIM ELINE- MASTER PLAN We propose a 4-month timeframe to complete and deliver the first phase of the Master Plan. The meetings listed below are included in the fee. Additional meetings, on-site in Hastings or attended by McKenna can be scheduled for an additional fee. We will engage the Planning Commission at their regular meetings including project updates and opportunities for input.

Hastings I Master Plan 3 February 23, 2018 -

TASK BY MONTH 1 2 3 4 5 6 7 8 Project Initiation 1/2 Existing Conditions/Land Use 3 Public Outreach 4 Master Plan Draft 5 Strategic Issues and Next Steps 6 Planning Commission Meetings • • • • MEETINGS 1. Kickoff Meeting 2. Existing Land Use/Conditions Tour (Same Day as Meeting 1) 3. Review of Trends, Forecasts, and Existing Land Use with Planning Commission/City Staff 4. Focus Group Meetings (Same Day as Meeting 3) 5. Goals and Objectives/Future Land Use Discussion with Planning Commission 6. Strategic Issues Workshop

ESTIMATED FEE

TASK Estimated Fee Project Initiation $1,500 Existing Conditions/Land Use $3,500 Public Outreach $4,500 Master Plan Draft $5,000 Strategic Issues and Next Steps $3,500 Total $19,000

We look forward to working with you to help the City achieve the first phase of a successful and actionable Master Plan. Thank you.

Respectfully submitted ,

McKENNA ~~ John Jackson, AICP President

Hastings I Master Plan 4 February 23, 2018 city of Hastings Michigan 12.A.

(269) 945-2468 201 E. State Street 49058 FAX (269) 948-9544 • Jerald L. Czarnecki City Clerk I Treasurer I Finance Director jczarnecki@ hastingsmi. org

Memo

TO: The Honorable Mayor and Members of City Council Cc: Jeff Mansfield, City Manager FROM: Jerry Czarnecki Date: February 26, 2018 SUBJECT: Budget Amendment #7 for FY 2017/2018

Resolution 2018-04 presents the seventh amendment to the budget for the current fiscal year. Budget changes referenced in this memo are occasioned by the circumstance as follows:

The Cable Access Committee has requested that the Community Services expenditures in the General Fund be increased in anticipation of the purchase of video equipment (see requests from other boards) for use by the Cable Access channel.

Waste Water Treatment Plant expenditures in the Water and Sewer Fund would be increased due to anticipated purchases of chemicals for the treatment process.

Maintenance Sewer Mains expenditures in the Water and Sewer Fund would be increased due to anticipated expenses from labor and equipment on sewer main calls.

Professional Services expenditures in the Administrative Services Fund would be increased by $13,000 due to anticipated expense of updating the City's Master Plan.

These proposed budget amendments will cause the following changes to their respective funds: • General Fund will see an increase of $6,000 in expenditures • Water and Sewer Fund will see an increase of $41,000 in expenditures • Administrative Services Fund will see an increase of $13,000 in expenditures

Below is the effect that the proposed budget amendments will have on the Fund Balance for each of the respective funds. Notice, original budget is the planned fund balance when the budget was adopted in July. The amended budget is where the fund balance is projected currently with all adopted budget amendments. Then there is the current request and the final column is what the fund balance for each fund will be if the budget amendment is adopted. Fund Original Budget Amended Budget Current Request New Amended Budqet General Fund $881,193 $830 585 ($6,000) $824,585 Water & Sewer $12,806,828 $12 706,828 ($41,000) $12,665,828 Admin. Services $1,829,012 $1,809,812 ($13,000) $1,796,812

With these budget amendments, the fund balance for the General Fund is projected to be about $60,000 less than the original budget. Some of that will be made up when the insurance reimburses approximately $37,000 for the boiler at the fire barn. In looking over the budget, the revenue is trending slightly higher than anticipated in the original budget and many of the expenditures are trending lower. So, very likely that fund balance will end where projected.

With these budget amendments, the fund balance for the Water & Sewer Fund is projected to be about $140,000 less than the original budget. This fund has a healthy fund balance and again many of the expenditures are trending lower than projected.

With these budget amendments, the fund balance for the Administrative Services Fund is projected to be about $32,000 less than the original budget. Again, this fund has a very healthy fund balance and expenditures are also trending slightly lower than anticipated.

It is also being requested to approve an adjustment to the Capital Improvement Plan for Administrative Services that would accommodate staff investigating improvements and upgrades to the security and lock system at City Hall.

Respectfully,

Jerald L. Czarnecki City Clerk/Treasurer/Director of Finance

JC/s City Of Hastings COUNTY OF BARRY, STATE OF MICHIGAN

RESOLUTION 2018-04

TO AMEND THE BUDGET (Amendment #7) FOR FISCAL YEAR 2017/2018

WHEREAS, the City Council of the City of Hastings has established the City's budget for the fiscal year commencing July 1, 2017 and ending June 30, 2018; and

WHEREAS, the City Manager has recommended that said budget be amended based on new information now available; and

WHEREAS, this Council is authorized by the City Charter and State statute to amend the budget throughout the fiscal year as it determines necessary; now

THEREFORE BE IT RESOLVED, that the City Council of the City of Hastings amends the budget for the fiscal year commencing July 1, 2017 and ending June 30, 2018, incorporating changes as follows:

The appropriation for expenditures in the General Fund for Community Services, is Increased from $495,382 to $501,382 (an increase of $6,000); and

The appropriation for expenditures in the Major Streets Fund for Construction is increased From $342,244 to $831,916 (an increase of $489,672); and

The appropriation for expenditures in the Major Streets Fund for Routine Maintenance is Decreased from $683,143 to $346,983 (a decrease of $336,168); and

The appropriation for expenditures in the Major Streets Fund for Traffic Services is Increased from $36,957 to $41,957 (an increase of $5,000); and

The appropriation for expenditures in the Local Streets Fund for Routine Maintenance is increased from $325,438 to $335,510 (an increase of $10,072); and

The appropriation for expenditures in the Water and Sewer Fund for Waste Water Treatment Plant is increased from $648,443 to $676,443 (an increase of $28,000); and

The appropriation for expenditures in the Water and Sewer Fund for Maintenance Sewer Mains Is increased from $444,310 to $457,310 (an increase of $13,000); and

BE IT FURTHER RESOLVED, that disbursements for additions to fixed assets (new capital outlay) in Administrative Services Fund for the fiscal year commencing July 1, 2017 and ending June 30, 2018 is approved as follows, subject to bidding and other purchasing approvals as required by the City Charter and policy:

642- ADMINISTRATIVE SERVICES $ 70,500 (an increase of $27,000)

Resolution 2018-04 Page 1 of 2 February 26, 2018 BE IT FURTHER RESOLVED, that the City Manager is hereby authorized to make budgetary transfers within the line items of appropriation centers established through this budget and that all transfers between appropriations listed in this resolution may be made only by further action of this Council, pursuant to the provisions of the Michigan Uniform Accounting and Budgeting Act; and

BE IT FINALLY RESOLVED, that the funds appropriated shall be drawn from the treasury of the City for the purposes approved pursuant to the authority granted by the Hastings City Charter.

A motion to adopt the foregoing resolution being offered by Member Redman, with support by Member Smith:

YEAS: NAYS: ABSENT:

MOTION DEClARED ______

I hereby certify that the foregoing resolution was adopted at a duly held and attended regular meeting the day of 2018, by the City Council of the City of Hastings, by a vote of nine members voting in favor thereof zero members voting against, and zero members absent.

Jerald L. Czarnecki City Clerk

Resolution 2018-04 Page 2 of 2 February 26, 2018 City of Hastings Department of Public Services Recommendation for Contract Award Has in~s Wastewater Treatment Plant Pump Acquisition on theThornapjife

February 22, 2018

There are a multitude of pumps at the Wastewater Treatment Plant that have been in service since the last plant upgrade was completed in the 90's. Most of these pumps have been well maintained, but typically only have a useful life of around 20 years due to the strenuous working conditions and grit that is pumped. Within the current years Capital Improvement Plan (CIP), we have budgeted for the replacement of several pumps, but at this time would like to replace 2 pumps; one primary pump and one scum pump.

The existing pumps will be replaced according to recommendations from our Wastewater Upgrades engineer, HRC and per the "Wastewater Treatment and Collection System Upgrades" plan that was prepared in 2012. As these pumps are specialty items, there is only one vendor within the local region that sells these specific brands/types of pumps.

Per the recommendation of Dennis Benoit from HRC, I would like council's permission to purchase the following pumps and components as listed below:

4" "Model C" Wemco pump facilitated through Dubois Cooper (only state vendor), to be used for pumping grit laden solids from the primary clarifier. This pump will also be utilized as part of the 2019 Wastewater upgrades project.

Total Pump Price: $28,364

"Lobe Pro" Lobe Pump facilitated through Hydro Dynamics (only state vendor), to be used for pumping thickened sludge from the sludge thickener to the centrifuges. This pump will also be utilized to move thickened sludge to the proposed screw presses as part of the 2019 Wastewater upgrades project.

Total Pump Price: $20,868

The prices for the two pumps are reasonable and will allow for more efficient operations within the wastewater plant, as these newer style pumps are less prone to ragging and plugging with debris. The City of Hastings has worked with both Dubois Cooper and Hydro Dynamics in the past with great success.

It is the recommendation of our plant engineer Dennis Benoit, and Utilities Superintendent George Holzworth to award the purchase of 1 Model C pump to Dubois Cooper in the amount of $28,364, and 1 Lobe Pro pump to Hydro Dynamics in the amount of $20,868. These new pumps will replace 2 existing pumps within the wastewater plant that have hairline cracks in the housing castings, and are currently on their last legs.

The costs for the pumping upgrades are budgeted within the 2017/2018 Water and Sewer Fund CIP in the amount of $780,000. I do not anticipate any additional pump replacements this fiscal year.

Lee Hays Director of Public Services 15.A. Hastings Police Department

Monthly Narrative

February 26, 2018

Before I start my monthly report I would just like to take a minute and thank Deputy Chief Dale Boulter for all of the work he performed while I was on sick leave.

National Night Out

The Police Department has registered to participate with the National Night Out Event on August 1, 2018. This event was very successful last year and will no doubt be bigger and better this year. Deputy Chief Dale Boulter will come to Council soon to give you his vision of this event.

WELCOME TO NATE PICKETT

The Police Department has welcomed another Officer to our Department. NATE PICKED started on February 12, 2018. Nate, who currently resides in the Ionia area, comes to us with experience as a firefighter, corrections officer and a Marine Deputy. Nate is currently assigned to Sgt Kris Miller for the initial phase of his training program.

RISING WATER LEVEL

Deputy Chief Boulter and I have been keeping our eyes on the rising water levels of the Thornapple River. We knocked on the doors of houses, which were in the lower areas near the river, to make sure the residents were safe or if they had any concerns. The residents were encouraged to keep an eye on their neighbors and call 911 if an emergency happened or if they needed assistance. SCHOOL SECURITY

With the tragic school shooting that recently occurred in Florida it always heightens our concerns and fears about a similar situation happening in our area.

I can inform you that HPD has responded to complaints, after the school shooting in Florida, within our District, and all complaints have been fu lly investigated.

I have spoken with Superintendent Dr Carrie Duits on ways we can improve school security. Dr Duits also informed me that there will be an article very soon on WBCH related to school security.

Jeff Pratt

Chief of Po lice HASTINGS CITY COUNCIL Monthly Report Month of January 2018 From Hastings Police Department

Chief Jeff Pratt

Total Complaints: 484

Total Arrest : 40

Adults: 17 DWLS-4, No insurance-!, A&B-6, Disorderly-!, Fel. Assault- I, Check F orgery-1, Larceny-1, Uttering and Publishing-!, Embezzlement-!.

Juveniles: 0

Arrests Warrants For Other Departments: 23 Obstructingjustice-23.

Arrests Warrants for Our Department: 0

Traffic Summary:

Traffic Accidents: 15

Property Damage 15 Personal Injuries 0, Fatal-0, Non-Traffic-S.

Tickets Issued: 32

Moving Violations Issued -14 Non- Moving Violations Issued -17

Total: 32 POLICE VEHICLES:

TOTAL MILES: 5,404

TOTAL GALLONS OF FUEL: 549.9

VEHICLE MILAGE VEHICLE MILAGE

41/201 7 Ford 38 013 45/2014 Ford 18 659

42/201 7 Ford 23 468 47/2016 Ford 55 159

43/2014 Ford 84 986

44/ 20 10 Dodge 237

ADDITIONAL INFORMATION:

The Hastings Police Reserve Officers worked a total of 39.75 hours for the month. Hastings Police Department Date Printed: 02/12/2018 EJS OnSite Police RMS Page: 1

Uniform Crime Report Report Criteria:

Start File Class End File Class Print Zeros? All All Yes

Class Description YTD 2017 YTD 2018 0100-0 Sovereignty 0 0 0200-0 Military 0 0 0300-0 Immigration 0 0 0900-1 Murder/Non-negligent Manslaughter (Voluntary) 0 0 0900-2 Negligent Homicide/Manslaughter (Involuntary) 0 0 0900-3 Negligent Homicide - Vehicle/BoaUSnowmobile/ORV 0 0 0900-4 Justifiable Homicide 0 0 0900-5 Death Involving Use of Force by Law Enforcement 0 0 0900-6 In-Custody Death 0 0 1000-1 Kidnapping/Abduction 0 0 1000-2 Parental Kidnapping 0 0 1100-1 Sexual Penetration PenisNagina- CSC 1st Degree 0 0 1100-2 Sexual Penetration PenisNagina - CSC 3rd Degree 0 0 1100-3 Sexual Penetration Oral/Anal- CSC 1st Degree 1 0 1100-4 Sexual Penetration Oral/Anal - CSC 3rd Degree 0 0 1100-5 Sexual Penetration Object- CSC 1st Degree 0 0 1100-6 Sexual Penetration Object- CSC 3rd Degree 0 0 1100-7 Sexual Contact Forcible - CSC 2nd Degree 0 0 1100-8 Sexual Contact Forcible - CSC 4th Degree 0 1200-0 Robbery 0 0 1300-1 Non-Aggravated Assault 4 13 1300-2 Aggravated/Felonious Assault 2 2 1300-3 Intimidation/Stalking 1 0 1400-0 Abortion 0 0 2000-0 Arson 0 0 2100-0 Extortion 0 0 2200-1 Burglary- Forced Entry 0 3 2200-2 Burglary- Entry Without Force (Intent to Commit) 0 1 2200-3 Burglary- Entry Without Authority With or Without Force (No Intent) 0 0 2200-4 Possession of Burglary Tools 0 0 2300-1 Larceny- Pocketpicking 0 0 2300-2 Larceny- Purse Snatching 0 0 2300-3 Larceny - Theft from Building 2 2300-4 Larceny - Theft from Coin-Operated Machine/Device 0 0 2300-5 Larceny- Theft from Motor Vehicle 0 5 2300-6 Larceny -Theft of Motor Vehicle Parts/Accessories 0 0 2300-7 Larceny - Other 5 3 2400-1 Motor Vehicle Theft 0 2 2400-2 Motor Vehicle as Stolen Property 0 0 2400-3 Motor Vehicle Fraud 0 0 2500-0 Forgery/Counterfeiting 1 1 2600-1 Fraud - False Pretense/Swindle/Confidence Game 0 2600-2 Fraud - Credit Card/Automatic Teller Machine 0 2600-3 Fraud - Impersonation 0 0 2600-4 Fraud -Welfare Fraud 0 0 2600-5 Fraud -Wire Fraud 0 0 2600-6 Fraud- Bad Checks 1 0

Uniform Crime Report Report Criteria:

Start File Class End File Class Print Zeros? All All Yes

I Class Description YTD 2017 YTD 2018 2600-7 Fraud - Identity Theft 0 2 2600-8 Fraud - Hacking/Computer Invasion 0 0 2700-0 Embezzlement 1 0 2800-0 Recovery of Stolen Property 0 1 2900-0 Damage to Property 2 2 3000-1 Retail Fraud - Misrepresentation 0 0 3000-2 Retail Fraud -Theft 3 4 3000-3 Retail Fraud - Refund/Exchange 0 0 3000-4 Retail Fraud - Organized Retail Crime 0 0 3500-1 Violation of Controlled Substance -Act 1 3 3500-2 Narcotic Equipment Violations 0 0 3600-1 Sexual Penetration Non-forcible- Blood/Affinity (CSC 1st/3rd Degn 0 0 3600-2 Sexual Penetration Non-forcible- Other (CSC 1st and 3rd Degree) 0 0 3600-3 Peeping Tom 0 0 3600-4 Sex Offense - Other 1 0 3700-0 Obscenity 0 0 3800-1 Family -Abuse/Neglect Nonviolent 0 0 3800-2 Family - Non-Support 0 0 3800-3 Family - Other 1 0 3900-1 Gambling - Betting/Wagering 0 0 3900-2 Gambling - Operating/Promoting/Assisting 0 0 3900-3 Gambling - Equipment Violations 0 0 3900-4 Gambling - Sports Tampering 0 0 4000-1 Commercialized Sex - Prostitution 0 0 4000-2 Commercialized Sex- Assisting/Promoting Prostitution 0 0 4000-3 Human Trafficking - Purchasing Prostitution 0 0 4100-1 Liquor License - Establishment 0 0 4100-2 Liquor Violations - Other 2 1 4200-0 Drunkenness - Except OUIL 0 0 4800-0 Obstructing Police 1 0 4900-0 Escape/Flight 0 0 5000-0 Obstructing Justice 14 15 5100-0 Bribery 0 0 5200-1 Weapons Offense - Concealed 0 0 5200-2 Weapons Offense - Explosives 0 0 5200-3 Weapons Offense - Other 0 1 5300-1 Disorderly Conduct 1 0 5300-2 Public Peace - Other 0 1 5400-1 Hit & Run Motor Vehicle Accident 0 1 5400-2 Operating Under the Influence of Liquor or Drugs (OUIL or QU ID) 1 0 5400-3 Driving Law Violations 6 8 5500-0 Health and Safety 3 0 5600-0 Civil Rights 0 0 5700-1 Trespass 0 0 5700-2 Invasion of Privacy- Other 0 0 5800-0 Smuggling 0 0 5900-0 Election Laws 0 0

Uniform Crime Report Report Criteria:

Start File Class End File Class Print Zeros? All All Yes

Class Description YTD 2017 YTD 2018 6000-0 Antitrust 0 0 6100-0 Tax/Revenue 0 0 6200-0 Conservation 0 0 6300-0 Vagrancy 0 0 6400-1 Human Trafficking - Commercial Sex Acts 0 0 6400-2 Human Trafficking - Involuntary Servitude 0 0 7000-0 Juvenile Runaway 0 0 7200-0 Animal Cruelty 0 0 7300-0 Miscell aneous Criminal Offense 0 0 7500-0 Solicitation (All Crimes Except Prostitution) 0 0 7700-0 Conspiracy 0 1 8000-0 No Offense Committed 0 1 8230-0 Larcenies Prior to 1996 0 0 8260-0 Fraud Prior to 1996 0 0 8530-0 Offenses Prior to 1996 0 0 9300-1 Property Damage AccidenUPersonal Injury 21 14 9300-2 Accident Non-Traffic 3 5 9300-3 Accident-Fa tal 0 0 9300-4 Parking Violation 4 2 9300-5 Abandoned Vehicles 4 5 9300-6 Impounded Vehicles 0 0 9300-8 Breathalyzer Inspection 0 0 9300-9 Breathalyzer Tests Other Departments 0 0 9400-1 Valid Alarms 0 0 9400-2 False Alarms 16 6 9500-1 Sex Offender Registration or Address Verification 11 12 9500-2 Sex Offender Address Verification 0 0 9700-6 Accident Other 1 0 9700-7 Inoperable/Dismantled/Non-Licensed (Junk Vehicle) 0 0 9700-8 Noise Ordinance Violations (Not Barking Dog) 6 4 9700-9 Barking Dog (Only} 4 2 9800-3 Property Includes Parol Inspections 16 16 9800-4 Other Inspections 8 20 9800-6 Civil Matter Dispute-Family Trouble 33 27 9800-7 Suspicious Situations 107 82 9800-8 Lost and Found 9 2 9800-9 Drug Overdose 0 0 9900-0 Accident Death (Not Vehicle) 0 0 9900-1 Suicide-Includes Attempts 6 9 9900-2 Natural Death 1 0 9900-3 Missing Person-Adult Only 0 1 9900-4 Natural Disaster-Storm/Flood 0 0 9900-5 Purchase Permit 0 0 9900-6 Gun Registration 11 8 9900-7 Public Relations Activities 0 0 9900-8 Assist Other Agencies 20 13 9900-9 General Non-Criminal 226 181

Uniform Crime Report Report Criteria:

Start File Class End File Class Print Zeros? All All Yes

Class Description YTD 2017 YTD 2018 9901-0 CCW Request-Barry County 0 0 Totals: 561 484

Uniform Crime Report Report Criteria:

Start File Class End File Class Print Zeros? All All Yes

Class Description Jan 2017 Jan 2018 0100-0 Sovereignty 0 0 0200-0 Military 0 0 0300-0 Immigration 0 0 0900-1 Murder/Non-negligent Manslaughter (Voluntary) 0 0 0900-2 Negligent Homicide/Manslaughter (Involuntary) 0 0 0900-3 Negligent Homicide - Vehicle/Boat!Snowmobile/ORV 0 0 0900-4 Justifiable Homicide 0 0 0900-5 Death Involving Use of Force by Law Enforcement 0 0 0900-6 In-Custody Death 0 0 1000-1 Kidnapping/Abduction 0 0 1000-2 Parental Kidnapping 0 0 1100-1 Sexual Penetration PenisNagina - CSC 1st Degree 0 0 1100-2 Sexual Penetration PenisNagina - CSC 3rd Degree 0 0 1100-3 Sexual Penetration Oral/Anal - CSC 1st Degree 1 0 1100-4 Sexual Penetration Oral/Anal - CSC 3rd Degree 0 0 1100-5 Sexual Penetration Object - CSC 1st Degree 0 0 1100-6 Sexual Penetration Object - CSC 3rd Degree 0 0 1100-7 Sexual Contact Forcible - CSC 2nd Degree 0 0 1100-8 Sexual Contact Forcible - CSC 4th Degree 1 0 1200-0 Robbery 0 0 1300-1 Non-Aggravated Assault 4 13 1300-2 Aggravated/Felonious Assault 2 2 1300-3 Intimidation/Stalking 1 0 1400-0 Abortion 0 0 2000-0 Arson 0 0 2100-0 Extortion 0 0 2200-1 Burglary - Forced Entry 0 3 2200-2 Burglary- Entry Without Force (Intent to Commit) 0 1 2200-3 Burglary- Entry Without Authority With or Without Force (No Intent) 0 0 2200-4 Possession of Burglary Tools 0 0 2300-1 Larceny - Pocketpicking 0 0 2300-2 Larceny - Purse Snatching 0 0 2300-3 Larceny - Theft from Building 1 2 2300-4 Larceny - Theft from Coin-Operated Machine/Device 0 0 2300-5 Larceny - Theft from Motor Vehicle 0 5 2300-6 Larceny - Theft of Motor Vehicle Parts/Accessories 0 0 2300-7 Larceny - Other 5 3 2400-1 Motor Vehicle Theft 0 2 2400-2 Motor Vehicle as Stolen Property 0 0 2400-3 Motor Vehicle Fraud 0 0 2500-0 Forgery/Counterfeiting 1 1 2600-1 Fraud- False Pretense/Swindle/Confidence Game 0 1 2600-2 Fraud - Credit Card/Automatic Teller Machine 0 1 2600-3 Fraud - Impersonation 0 0 2600-4 Fraud -Welfare Fraud 0 0 2600-5 Fraud -Wire Fraud 0 0 2600-6 Fraud - Bad Checks 1 0

Uniform Crime Report Report Criteria:

Start File Class End File Class Print Zeros? All All Yes

Class Description Jan 2017 Jan 2018 2600-7 Fraud - Identity Theft 0 2 2600-8 Fraud - Hacking/Computer Invasion 0 0 2700-0 Embezzlement 1 0 2800-0 Recovery of Stolen Property 0 1 2900-0 Damage to Property 2 2 3000-1 Retail Fraud - Misrepresentation 0 0 3000-2 Retail Fraud -Theft 3 4 3000-3 Retail Fraud - Refund/Exchange 0 0 3000-4 Retail Fraud -Organized Retail Crime 0 0 3500-1 Violation of Controlled Substance - Act 1 3 3500-2 Narcotic Equipment Violations 0 0 3600-1 Sexual Penetration Non-forcible- Blood/Affinity (CSC 1sU3rd Degn 0 0 3600-2 Sexual Penetration Non-forcible- Other (CSC 1st and 3rd Degree) 0 0 3600-3 Peeping Tom 0 0 3600-4 Sex Offense - Other 1 0 3700-0 Obscenity 0 0 3800-1 Family - Abuse/Neglect Nonviolent 0 0 3800-2 Family- Non-Support 0 0 3800-3 Family - Other 1 0 3900-1 Gambling - Betting/Wagering 0 0 3900-2 Gambling - Operating/Promoting/Assisting 0 0 3900-3 Gambling - Equipment Violations 0 0 3900-4 Gambling - Sports Tampering 0 0 4000-1 Commercialized Sex- Prostitution 0 0 4000-2 Commercialized Sex - Assisting/Promoting Prostitution 0 0 4000-3 Human Trafficking - Purchasing Prostitution 0 0 4100-1 Liquor License - Establishment 0 0 4100-2 Liquor Violations - Other 2 1 4200-0 Drunkenness- Except OUIL 0 0 4800-0 Obstructing Police 1 0 4900-0 Escape/Flight 0 0 5000-0 Obstructing Justice 14 15 5100-0 Bribery 0 0 5200-1 Weapons Offense - Concealed 0 0 5200-2 Weapons Offense - Explosives 0 0 5200-3 Weapons Offense - Other 0 1 5300-1 Disorderly Conduct 1 0 5300-2 Public Peace - Other 0 1 5400-1 Hit & Run Motor Vehicle Accident 0 1 5400-2 Operating Under the Influence of Liquor or Drugs (OUIL or OUID) 1 0 5400-3 Driving Law Violations 6 8 5500-0 Health and Safety 3 0 5600-0 Civil Rights 0 0 5700-1 Trespass 0 0 5700-2 Invasion of Privacy- Other 0 0 5800-0 Smuggling 0 0 5900-0 Election Laws 0 0

Uniform Crime Report Report Criteria:

Start File Class End File Class Print Zeros? All All Yes

Class Description Jan 2017 Jan 2018 6000-0 Antitrust 0 0 6100-0 Tax/Revenue 0 0 6200-0 Conservation 0 0 6300-0 Vagrancy 0 0 6400-1 Human Trafficking - Commercial Sex Acts 0 0 6400-2 Human Trafficking - Involuntary Servitude 0 0 7000-0 Juvenile Runaway 0 0 7200-0 Animal Cruelty 0 0 7300-0 Miscellaneous Crimin al Offense 0 0 7500-0 Solicitation (A ll Crimes Except Prostitution) 0 0 7700-0 Conspiracy 0 1 8000-0 No Offense Committed 0 1 8230-0 Larcenies Prior to 1996 0 0 8260-0 Fraud Prior to 1996 0 0 8530-0 Offenses Prior to 1996 0 0 9300-1 Property Damage Accident/Personal Injury 21 14 9300-2 Accident Non-Traffic 3 5 9300-3 Accident-Fatal 0 0 9300-4 Parking Violation 4 2 9300-5 Abandoned Vehicles 4 5 9300-6 Impounded Vehicles 0 0 9300-8 Breathalyzer Inspection 0 0 9300-9 Breathalyzer Tests Other Departments 0 0 9400-1 Valid Alarms 0 0 9400-2 False Alarms 16 6 9500-1 Sex Offender Registration or Address Verification 11 12 9500-2 Sex Offender Address Verification 0 0 9700-6 Accident Other 1 0 9700-7 Inoperable/Dismantled/Non-Licensed (Junk Vehicle) 0 0 9700-8 Noise Ordinance Violations (Not Barking Dog) 6 4 9700-9 Barking Dog (Only) 4 2 9800-3 Property Includes Parol Inspections 16 16 9800-4 Other Inspections 8 20 9800-6 Civil Matter Dispute-Family Trouble 33 27 9800-7 Suspicious Situations 107 82 9800-8 Lost and Found 9 2 9800-9 Drug Overdose 0 0 9900-0 Accident Death (Not Vehicle) 0 0 9900-1 Suicide-Includes Attempts 6 9 9900-2 Natural Death 1 0 9900-3 Missing Person-Adult Only 0 1 9900-4 Natural Disaster-Storm/Flood 0 0 9900-5 Purchase Permit 0 0 9900-6 Gun Registration 11 8 9900-7 Public Relations Activities 0 0 9900-8 Assist Other Agencies 20 13 9900-9 General Non-Criminal 226 181

Uniform Crime Report Report Criteria:

Start File Class End File Class Print Zeros? All All Yes

Class Description Jan 2017 Jan 2018 9901-0 CCW Request-Barry County 0 0 Totals: 561 484

This is notification that the following tips have been submitted for the following offender(s). Please review:

ORR, ERIC JAMES

Responsibility: City of Hastings County: Barry Zone: 5 - Wayland

In Palmbay Florida with his daughter. This is the second time in a month. Says he is off probation and can do what ever he wants. His facebook page has pictures like crazy.

Sender Info:

John Doe

1234 BROADWAY hastings, Ml 49058 Home#: Work#: c ity of Hastings Michigan 15.B.

(269) 945-2468 201 E. State Street 49058 FAX (269) 948-9544 • Jerald L. Czarnecki City Clerk I Treasurer I Finance Director jczarnecki@ hastingsmi.org

February 26, 2018

To: The Honorable Mayor, City Council Members, and City Manager Jeff Mansfield

Subject: Monthly Report

Enclosed is the Investment Status Report as of January 31, 2018

The Investment Status Report reflects the average total rate of return increased slightly from December to January (1.05% to 1.16%L this increase has been caused by an increase in the return of Ml Class investments and the last few investments have been placed in 1 year CO's to gain a slightly higher return. As CO's are reinvested, it is being looked at longer terms, because of the amount of money in the Ml Class. If you remember, Ml Class is an intergovernmental pool that has been giving a competitive rate and allows immediate access to the funds without penalty.

The Operating Status Report as of January 31, 2018 is also enclosed. I am working to compile Capital Improvement Plan and Budget requests from Department Heads. We are staying on track with the Budget Calendar that the Council approved at the beginning of January.

There will not be an election in May for the City of Hastings. The next election will be in August. We will be receiving new election equipment in advance of the next election. This equipment is being provided through the State's Election Bureau. This will require my staff and I to be trained on the new equipment, then we will be working with the election workers to be trained.

Speaking of election workers, if there is anyone interested in helping out with the elections, please contact either myself or Lori Parmenter at City Hall. We would like to add to our list of potential workers. Seeing we will need to train all election workers, this is a perfect opportunity increase our numbers.

Respectfully,

Jerry Czarnecki Investment Acronyms Translated

CD Certificate of Deposit MMA Money Market Account PFNOW Public Funds Negotiable Order of Withdrawal( checking for governmental units) cc Common Cash GF General Fund PR Payroll FSA Flexible Spending Account HSA Health Savings Account DEF Drug Enforcement Fund LBP Library Building Project ACH Automated Clearing House TCF Tax Collection Fund City of Hastings Investment Status Re ort as of Janua 31, 2018

Investment Interest Fund Sub-Fund Form Institution Amount Rate Maturity

Common Cash PF NOWCC Chemical Bank $ 469,606.83 0.20% NA

General Fund

CD Mercantile Bank $ 125,000.00 1.25% 27-Feb-18 CD Flagstar Bank $ 125,000.00 1.12% 27-Feb-18 CD Flagstar Bank $ 250,000.00 1.12% 29-Mar-18 CD Union $ 125,000.00 0.20% 29-Mar-18 CD Mercantile Bank $ 125,000.00 1.15% 27-Apr-18 CD CIBC fka Private Bank $ 250,000.00 1.52% 27-Apr-18 CD CIBC fka Private Bank $ 250,000.00 1.52% 27-Apr-18 CD Mercantile Bank $ 125,000.00 1.25% 29-May-18 CD Mercantile Bank $ 125,000.00 1.25% 28-Jun-18 CD Chemical Bank $ 125,000.00 1.66% 30-Jan-19 CD Chemical Bank $ 125,000.00 1.66% 30-Jan-19

CmPpr Vining Sparks $ 248,852.78 1.41% 26-Feb-18 CmPpr Vining Sparks $ 248,699.10 1.32% 23-Mar-18 CmPpr Vining Sparks $ 248,416.94 1.40% 13-Apr-18 lntGvtPool Michigan CLASS $ 2,446,060.81 1.49% NA PFNOWPR Chemical Bank $ 54,975.11 0.20% NA PF NOW FSA Chemical Bank $ 1,090.53 0.20% NA PF NOW HSA Chemical Bank $ 366.25 0.20% NA PF NOW HRA Chemical Bank $ 1,055.82 0.20% NA

Drug Enforcement Fund PF NOWDEF Chemical Bank $ 29,300.13 0.20% NA

Local Dvlp Finance Auth lntGvtPool Michigan CLASS $ 127,229.40 1.49% NA

Library Fund Operations PF NOW LB CTRB Chemical Bank $ 604.21 0.20% NA Memorial CD Union Bank $ 48,349.00 0.35% 28-Jun-18 Capitallmprvmnts CD Mercantile Bank $ 100,000.00 1.25% 28-Jun-18 PF NOW LBP Chemical Bank $ 31,619.75 0.20% NA

Water and Sewer Fund Operations CD CIBC fka Private Bank $ 125,000.00 1.32% 29-Mar-18 CD Flagstar Bank $ 125,000.00 1.32% 29-Mar-18 lntGvtPool Michigan CLASS $ 254,458.72 1.49% NA PF NOWACH Chemical Bank $ 694.24 0.20% NA Bond Reserves CD 2006 Wolverine Bank $ 153,185.00 0.95% 28-Jun-18 CD 2013 Wolverine Bank $ 197,651.00 0.95% 28-Jun-18 Equipment Fund lntGvtPool Michigan CLASS $ 254,458.72 1.49% NA

Amin Srves Fund CD Flagstar Bank $ 125,000.00 1.17% 27-Apr-18 CD Wolverine Bank $ 125,000.00 1.21% 27-Apr-18 CD CIBC fka Private Bank $ 125,000.00 1.52% 27-Apr-18

Tax Collection Fund PF NOWTCF Chemical Bank $ 1,022,248.83 0.20% NA

continued on next page

Jerald L. Czarnecki 2/20/2018 Page 1 of2 City of Hastings Investment Status Report as of January 31, 2018

continued

Total Portfolio Investment Weighted As of Date Volume Avg tnt Rate 31-Jan-18 $ 8,313,923.17 1.16% 31-Dec-17 $ 8,310,038.34 1.05% 31-Jan-17 $ 7,317,619.89 0.68%

Portfolio Share Totals by_ Vehicle Ty_ge 34.57% Bank COs $ 2,874,185.00 1.30% 8.97% Commercial Paper $ 745,968.82 1.37% 37.07% Intergovernmental Pool $ 3,082,207.65 1.49% 19.38% Cash Equivalents $ 1,611,561.70 0.20%

Bank Totals by Rating CD Share Institution and Vehicle Ty_ge 4.00 19.38% Chemical Bank PF NOW $ 1,611,561.70 0.20%

4.00 8.70% 3.01% Chemical Bank CD $ 250,000.00 1.66% 4.50 21.75% 7.52% Flagstar Bank CD $ 625,000.00 1.50% 4.50 20.88% 7.22% Mercantile Bank CD $ 600,000.00 1.23% 5.00 26.09% 9.02% The Private Bank(CIBC) CD $ 750,000.00 1.49% 4.50 6.03% 2.09% Union Bank CD $ 173,349.00 0.24% 5.00 16.56% 5.72% Wolverine Bank CD $ 475,836.00 1.02%

A1/P1 0.00% Comerica Securities CmPpr $ 0.00% A2/P2 8.97% Vining Sparks CmPpr $ 745,968.82 1.37%

AAm 37.07% Michigan CLASS lntGvtPool $ 3,082,207.65 1.49%

All Vehicle Totals by_ Institution 22.39% Chemical Bank $ 1,861,561.70 0.17% 0.00% Comerica Securities $ 0.00% 7.52% Flagstar Bank $ 625,000.00 1.50% 7.22% Mercantile Bank $ 600,000.00 1.23% 37.07% Michigan CLASS $ 3,082,207.65 1.49% 9.02% The Private Bank $ 750,000.00 1.49% 2.09% Union Bank $ 173,349.00 0.24% 8.97% Vining Sparks $ 745,968.82 1.37% 5.72% Wolverine Bank $ 475,836.00 1.02%

Weighted Average Maturity_ for Fixed Time Instruments (jn day_sl 90 Certificates of Deposit 50 Commercial Paper 100 Both Together Weighted Average Bank Rating for Bank-Based Instruments 4.43

Jerald L. Czarnecki 2/21/2018 Page 2 of2 CITY OF HASTINGS DETAIL REVENUES AND EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JANUARY 31,2018 FUND101-GENERALFUND

THIS MONTH THIS YEAR REVISED THIS YEAR lAST YEAR REVISED lAST YEAR lAST YEAR ACTUAL FISCAL YTD BUDGET YTD% OF FISCAL YTD BUDGET YTD% OF FULL YEAR 31-JAN-18 YTDACTUAL AMOUNT BUDGET 31-JAN-17 BUDGET BUDGET ACTUAL -- MAYORICOUNCIUBOARDS

101-1 01-708-000 WAGES COUNCIL BOARDS 650.00 14,540.00 29,468 49% 14,425.00 28,890 50% 28,010.00 101-101-714-000 FRINGE BENEFITS 623.84 5,963.58 17,455 34% 6,557.28 9,070 72% 9,042.58 101-101-739-000 FURNISHINGS EQUIPMENT .00 .00 0 0% .00 750 0% .00 101-101-740-080 SUPPLIES PROMOTION 152.40 1,616.06 2,000 81% 459.98 2,000 23% 611.06 101-101-740-099 SUPPLIES OTHER .00 489.72 1,000 49% 779.80 500 156% 2,087.11 101-101-831 -000 ADMIN SERVICES 423.33 7,886.80 15,965 49% 9,661.20 17,411 55% 19,530.69 101-101-853-000 TELEPHONE & FAX 24.00 142.45 205 69% 86.89 533 16% 220.80 101-101-873-000 CONF WRKSHP TRNG COUNCIL .00 1,706.22 9,000 19% 5,456.47 12,000 45% 6,660.24 101-101-873-010 CONF WRKSHP TRNG MAYOR .00 955.05 1,500 64% 849.87 2,500 34% 1,129.07 101-101-956-000 MISCELlANEOUS .00 171.52 100 172% .00 100 0% .00 101-101-958-000 MEMBERSHIP & DUES .00 .00 200 0% .00 200 0% 85.00 101-101-974-000 CAP OUT COMPUTERS .00 .00 7,600 0% .00 0 0% .00 - --- TOTAL MAYOR/COUNCIL/BOARDS 1,873.57 33,471.40 84,493 40% 38,276.49 73,954 52% 67,376.55

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 07:43AM PAGE: 3 CITY OF HASTINGS

BALANCE SHEET SUMMARY AS OF JANUARY 31, 2018 FUND101-GENERALFUND

THIS YEAR LAST YEAR FISCAL YTD FISCAL YTD 31-JAN-18 31-JAN-17

ASSETS

CASH AND INVESTMENTS 2,402,237.97 2,247,700.29 RECEIVABLES 149,344.13 180,416.87 DUE FROM OTHER FUNDS 86 ,512.37 129,705.16 DUE FROM OTHER GOVERNMENTS 399,465.00 257,924.61 PREPAIDS AND INVENTORY 27,389.63 21,936.31 LAND HELD FOR SALE 505,308.22 520,480.22

TOTAL ASSETS 3,570,257.32 3,358,163.46

LIABILITIES

ACCOUNTS PAYABLE 15,000.00 .00 DUE TO OTHER FUNDS 532.44 00 DUE TO OTHER GOVERNMENTS 5,089.06 5,089.06 PAYROLL WITHHOLDINGS PAYABLE 722.27 555.50 ACCRUED COSTS PAYABLE 852.80 .00 RESERVES AND OTHER LIABILITIES 113,713.15 112,810.07 PERFORMANCE DEPOSITS 44,478.74 44,478.74

TOTAL LIABILITIES 180,388.46 162,933.37

EQUITY

RESERVES 537,086.25 537,086.25 UNRESERVED EQUITY 1,370,713.49 1, 581 ,886.48 REVENUE OVER EXPENDITURES YTD 1,484,025.12 1,076,257.36

TOTAL EQUITY 3,391,824.86 3,195,230.09

TOTAL LIABILITIES AND EQUITY 3,572,213.32 3,358,163.46

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08 :07AM CITY OF HASTINGS

SUMMARY REVENUES AND EXPENDITURES COMPARED TO BUDGET FOR THE 7 MONTHS ENDING JANUARY 31, 2018

THIS YEAR REVISED FISCAL YTD LAST YEAR REVISED FISCAL YTD FISCAL YTD BUDGET %OF FISCAL YTD BUDGET %OF 31-JAN-18 2017-2018 BUDGET 31-JAN-17 2016-2017 BUDGET

FUND101-GENERALFUND

REVENUE

TAXES 2,741,202.35 2,843,166 96.00% 2,738,267.31 2,810,308 9700% LICENSES & PERMITS 5,304.34 36,000 15.00% 6,050.06 39,000 16.00% FEDERAL GRANTS 201 ,190.00 225,000 89.00% 76,015.00 360,400 21.00% STATE SHARED REVENUES 401 ,443.05 740,681 54 .00% 266,586.55 820,875 32.00% CHARGES FOR SERVICE 319,162.41 330,540 97.00% 298,096.67 346,955 86.00% FINES & FORFEITURES 2,680 .54 6,500 41.00% 2,809.46 8,000 35.00% INTEREST 23,854.36 22,010 108.00% 12,717.34 16,000 79.00% OTHER REVENUE 189,606.55 191,503 99.00% 1,096,026.92 1,270,972 86 .00% INCOMING TRANSFERS 224,636.98 223,725 100.00% 214,901.09 224,735 96 .00%

TOTAL REVENUE & INCOMING TRANSFERS 4,109,080.58 4,619,125 89.00% 4,711,470.40 5,897,245 80.00%

EXPENDITURES

MAYOR/COUNCIUBOARDS 33 ,471.40 84,493 40.00% 38,276.49 73,954 52.00% ASSESSOR 91,716.26 190,706 48.00% 129,292.88 231,186 56.00% ELECTIONS 13,303 .81 45,960 29.00% 19,756.80 51,462 38.00% POLICE DEPARTMENT 1 '189,893.50 2,342,631 51 .00% 1, 238,843.17 2,273,596 54.00% FIRE DEPARTMENT 249,879.68 563 ,331 44.00% 259,696.33 524,248 50.00% PARKING NON-SAD 23 ,1 96 .00 46,881 49.00% 25,709.57 44,367 58 .00% PARKING DOWNTOWN SAD 31,894.62 40,810 78.00% 39,117.35 39,342 99 .00% JOINT PLANNING & ZONING 115.34 6,500 2.00% 1,933.70 5,500 35.00% COMMUNITY DEVELOPMENT 114,106.26 197,753 58.00% 102,543.19 184,429 56.00% COMM DVLP GRANT PROJECTS 235,540.00 293,000 80 .00% 109,768.20 449,839 24.00% PARKS & RECREATION 191,684.79 312,376 61 .00% 1,136,471 .78 1,384,911 82.00% COMMUNITY SERVICES 252,285.87 495,382 51 .00% 304,975.65 482,963 63.00% OUTGOING TRANSFERS 252,833.50 431 ,286 59.00% 308,249.75 501 ,071 62.00%

TOTAL EXPENDITURES & OUTGOING TRANSFERS 2,679,921.03 5,051,109 53.00% 3,714,634.86 6,246,868 59.00%

NET REVENUE OVER EXPENDITURES 1, 429,159.55 431 ,984) 996,835.54 349,623)

FOR ADMINISTRATION USE ONLY 59% OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08 :07AM CITY OF HASTINGS

BALANCE SHEET SUMMARY AS OF JANUARY 31, 2018 FUND 202 - MAJOR STREETS

THIS YEAR LAST YEAR FISCAL YTD FISCAL YTD 31-JAN-18 31 -JAN-17

ASSETS

CASH AND INVESTMENTS 56 ,070.34 210,309.95 RECEIVABLES 1,004.66 2,557.37 DUE FROM OTHER GOVERNMENTS 2,955.99) .00

TOTAL ASSETS 54,119.01 212,867.32

LIABILITIES

ACCRUED COSTS PAYABLE 870.18 .00 DEFERRED REVENUE 1,289 .90 1,289.90

TOTAL LIABILITIES 2,160.08 1,289.90

EQUITY

UNRESERVED EQUITY 191 ,059.99 552 ,022.41 REVENUE OVER EXPENDITURES YTD 139,101 .06) 340,444.99)

TOTAL EQUITY 51,958.93 211 ,577.42

TOTAL LIABILITIES AND EQUITY 54,119.01 212,867.32

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08: 07AM CITY OF HASTINGS

BALANCE SHEET SUMMARY AS OF JANUARY 31 , 2018 FUND 203 - LOCAL STREETS

THIS YEAR LAST YEAR FISCAL YTD FISCAL YTD 31 -JAN-18 31-JAN-17

ASSETS

CASH AND INVESTMENTS 125,757.97 25,908.42 RECEIVABLES 3,738.74 .00 DUE FROM OTHER FUNDS .00 .00 DUE FROM OTHER GOVERNMENTS .00 .00 PREPAIDS AND INVENTORY .00 .00

TOTAL ASSETS 129,496.71 25,908.42

LIABILITIES

ACCOUNTS PAYABLE .00 .00 DUE TO OTHER FUNDS .00 .00 ACCRUED COSTS PAYABLE 479.07 .00 DEFERRED REVENUE .00 .00

TOTAL LIABILITIES 479.07 .00

EQUITY

RESERVES .00 .00 UNRESERVED EQUITY 67,997.67 36 ,452.07 REVENUE OVER EXPENDITURES YTD 61,019.97 10,543.65)

TOTAL EQUITY 129,017.64 25,908.42

TOTAL LIABILITIES AND EQUITY 129,496.71 25,908.42

FOR ADMINISTRATION USE ONLY 59% OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08 :08AM CITY OF HASTINGS

SUMMARY REVENUES AND EXPENDITURES COMPARED TO BUDGET FOR THE 7 MONTHS ENDING JANUARY 31,2018

THIS YEAR REVISED FISCAL YTD LAST YEAR REVISED FISCAL YTD FISCAL YTD BUDGET % OF FISCAL YTD BUDGET %OF 31-JAN-18 2017-2018 BUDGET 31-JAN-17 2016-2017 BUDGET

FUND 202- MAJOR STREETS

REVENUES 252,660.50 1,158,587 22.00% 481 ,588.77 1,157,489 42.00% INCOMING TRANSFERS .00 0 0.00% .00 0 0.00%

TOTAL REVENUE & INCOMING TRANSFERS 252,660.50 1,158,587 22.00% 481,588.77 1,157,489 42.00%

EXPENDITURES 263,650.56 1,256,455 21 .00% 822,033.76 1,587,638 52.00% OUTGOING TRANSFERS 128,111.00 128,111 100.00% .00 0 0.00%

TOTAL EXPENDITURES & OUTGOING TRANSFER 391 ,761.56 1,384,566 28.00% 822,033.76 1,587,638 52.00%

NET REVENUE OVER EXPENDITURES 139,101.06) ( 225,979) 340,444.99) ( 430, 149)

FUND 203- LOCAL STREETS

REVENUES 107,836.37 1,072,077 10.00% 55,186.70 580,624 10.00% INCOMING TRANSFERS 202,961.44 256,426 79.00% 133,092.31 202,944 66.00%

TOTAL REVENUE & INCOMING TRANSFERS 310,797.81 1,328,503 23.00% 188,279.01 783,568 24.00%

EXPENDITURES 249,777.84 1,448,966 17.00% 198,822.66 810 ,020 25.00% OUTGOING TRANSFERS

TOTAL EXPENDITURES & OUTGOING TRANSFER 249,777.84 1,448,966 17.00% 198,822.66 810,020 25.00%

NET REVENUE OVER EXPENDITURES 61,019.97 ( 120,463) 10,543 .65) ( 26,452)

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:08AM CITY OF HASTINGS

BALANCE SHEET SUMMARY AS OF JANUARY 31, 2018 FUND 207- POLICE TRAINING

THIS YEAR LAST YEAR FISCAL YTD FISCAL YTD 31-JAN-18 31-JAN-17

ASSETS

CASH AND INVESTMENTS 3,969.89 121 .54

TOTAL ASSETS 3,969.89 121 .54

EQUITY

UNRESERVED EQUITY 637.16 .00 REVENUE OVER EXPENDITURES YTD 3,332.73 121.54

TOTAL EQUITY 3,969.89 121 .54

TOTAL LIABILITIES AND EQUITY 3,969.89 121 .54

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/20 18 08 :08AM CITY OF HASTINGS

BALANCE SHEET SUMMARY AS OF JANUARY 31 , 2018 FUND 211 - POLICE DARE

THIS YEAR LAST YEAR FISCAL YTD FISCAL YTD 31-JAN-18 31-JAN-17

ASSETS

CASH AND INVESTMENTS 11,888.97 11,865.21

TOTAL ASSETS 11 ,888.97 11 ,865.21

EQUITY

UNRESERVED EQUITY 11 ,875.11 11 ,851.35 REVENUE OVER EXPENDITURES YTD 13.86 13.86

TOTAL EQUITY 11 ,888.97 11 ,865.21

TOTAL LIABILITIES AND EQUITY 11 ,888.97 11 ,865.21

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:08AM CITY OF HASTINGS

SUMMARY REVENUES AND EXPENDITURES COMPARED TO BUDGET FOR THE 7 MONTHS ENDING JANUARY 31,2018

THIS YEAR REVISED FISCAL YTD LAST YEAR REVISED FISCAL YTD FISCAL YTD BUDGET %OF FISCAL YTD BUDGET %OF 31-JAN-18 2017-2018 BUDGET 31-JAN-17 2016-2017 BUDGET

FUND 207- POLICE TRAINING

REVENUES 1,245.53 2,100 59.00% 1,227.00 2,100 58.00% INCOMING TRANSFERS 3,000.00 3,000 100.00% 3,000.00 3,000 100.00%

TOTAL REVENUE & INCOMING TRANSFERS 4,245.53 5,100 83.00% 4,227.00 5,100 83.00%

EXPENDITURES 912.80 5,100 18.00% 4,1 05.46 5,100 80.00% OUTGOING TRANSFERS .00 0 0.00% .00 0 0.00%

TOTAL EXPENDITURES & OUTGOING TRANSFERS 912.80 5,100 18.00% 4,105.46 5,100 80.00%

NET REVENUE OVER EXPENDITURES 3,332.73 0 121 .54 0

FUND 211 - POLICE DARE

REVENUES 13.86 27 51 .00% 13.86 20 69.00% INCOMING TRANSFERS .00 0 0.00% .00 0 0.00%

TOTAL REVENUE & INCOMING TRANSFERS 13.86 27 51 .00% 13.86 20 69.00%

EXPENDITURES .00 0 0.00% .00 0 0.00% OUTGOING TRANSFERS

TOTAL EXPENDITURES & OUTGOING TRANSFERS .00 0 0.00% .00 0 0.00%

NET REVENUE OVER EXPENDITURES 13.86 27 13.86 20

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:08AM CITY OF HASTINGS

BALANCE SHEET SUMMARY AS OF JANUARY 31, 2018 FUND 265- DRUG ENFORCEMENT

THIS YEAR LAST YEAR FISCAL YTD FISCAL YTD 31-JAN-18 31-JAN-17

ASSETS

CASH AND INVESTMENTS 30 ,783.22 29,075.88 PREPAIDS AND INVENTORY 90.25 127 06

TOTAL ASSETS 30,873.47 29,202.94

EQUITY

UNRESERVED EQUITY 30,384.63 29 ,347.60 REVENUE OVER EXPENDITURES YTD 488.84 144.66)

TOTAL EQUITY 30 ,873.47 29,202.94

TOTAL LIABILITIES AND EQUITY 30 ,873.47 29,202.94

FOR ADMINISTRATION USE ONLY 59% OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:08AM CITY OF HASTINGS

SUMMARY REVENUES AND EXPENDITURES COMPARED TO BUDGET FOR THE 7 MONTHS ENDING JANUARY 31,2018

THIS YEAR REVISED FISCAL YTD LAST YEAR REVISED FISCAL YTD FISCAL YTD BUDGET %OF FISCAL YTD BUDGET %OF 31-JAN-18 2017-2018 BUDGET 31-JAN-17 2016-2017 BUDGET

FUND 265 - DRUG ENFORCEMENT

REVENUES 707.59 215 329.00% 33.28 240 14.00% INCOMING TRANSFERS .00 0 0.00% .00 0 0.00%

TOTAL REVENUE & INCOMING TRANSFERS 707.59 21 5 329.00% 33 .28 240 14.00%

EXPENDITURES 218.75 4,375 5.00% 177.94 5,350 3.00% OUTGOING TRANSFERS

TOTAL EXPENDITURES & OUTGOING TRANSFERS 218.75 4,375 5.00% 177.94 5,350 3.00%

NET REVENUE OVER EXPENDITURES 488.84 ( 4,160) 144.66) ( 5,110)

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:09AM CITY OF HASTINGS

BALANCE SHEET SUMMARY AS OF JANUARY 31, 2018 FUN0209-CEMETERYFUND

THIS YEAR LAST YEAR FISCAL YTD FISCAL YTD 31-JAN-18 31-JAN-17

ASSETS

CASH AND INVESTMENTS 87,133.95 95,584.77 PREPAIDS AND INVENTORY 107.31 109.19

TOTAL ASSETS 87,241 .26 95 ,693.96

EQUITY

UNRESERVED EQUITY 28 ,940.23 3,052.76 REVENUE OVER EXPENDITURES YTD 58,301 .03 92,641 .20

TOTAL EQUITY 87,241 .26 95 ,693.96

TOTAL LIABILITIES AND EQUITY 87,241 .26 95 ,693.96

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:09AM CITY OF HASTINGS

SUMMARY REVENUES AND EXPENDITURES COMPARED TO BUDGET FOR THE 7 MONTHS ENDING JANUARY 31,2018

THIS YEAR REVISED FISCAL YTD LAST YEAR REVISED FISCAL YTD FISCAL YTD BUDGET %OF FISCAL YTD BUDGET %OF 31-JAN-18 2017-2018 BUDGET 31-JAN-17 2016-2017 BUDGET

FUND209-CEMETERYFUND

REVENUES 181,429.11 202,708 90.00% 165,041.90 246,238 67.00% INCOMING TRANSFERS

TOTAL REVENUE & INCOMING TRANSFERS 181 ,429.11 202,708 90 .00% 165,041 .90 246,238 67.00%

EXPENDITURES 123,128.08 215,035 57 .00% 72,400.70 216,386 33.00% OUTGOING TRANSFERS .00 0 0.00% .00 0 0.00%

TOTAL EXPENDITURES & OUTGOING TRANSFERS 123,128.08 215,035 57.00% 72,400.70 216,386 33.00%

NET REVENUE OVER EXPENDITURES 58,301 .03 ( 12,327) 92 ,641.20 29,852

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:09AM CITY OF HASTINGS

BALANCE SHEET SUMMARY AS OF JANUARY 31 , 2018 FUND 271 - LIBRARY FUND

THIS YEAR LAST YEAR FISCAL YTD FISCAL YTD 31-JAN-18 31-JAN-17

ASSETS

CASH AND INVESTMENTS 435,592.37 284,927.02 RECEIVABLES 1,327.87 1,484.52 DUE FROM OTHER FUNDS .00 .00 DUE FROM OTHER GOVERNMENTS 1,007.11 .00 PREPAIDS AND INVENTORY 1,953.31 2,001 .69

TOTAL ASSETS 439,880.66 288,413.23

LIABILITIES

ACCOUNTS PAYABLE .00 .00 DUE TO OTHER FUNDS .00 .00 ACCRUED COSTS PAYABLE .00 .00 RESERVES AND OTHER LIABILITIES 1,484.52 1,484.52

TOTAL LIABILITIES 1,484.52 1,484.52

EQUITY

RESERVES 180,211 .01 185,213.11 UNRESERVED EQUITY 179,002.34 110,003.39 REVENUE OVER EXPENDITURES YTD 79,182.79 8,287.79)

TOTAL EQUITY 438,396.14 286,928.71

TOTAL LIABILITIES AND EQUITY 439,880.66 288,413.23

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:09AM CITY OF HASTINGS

SUMMARY REVENUES AND EXPENDITURES COMPARED TO BUDGET FOR THE 7 MONTHS ENDING JANUARY 31,2018

THIS YEAR REVISED FISCAL YTD LAST YEAR REVISED FISCAL YTD FISCAL YTD BUDGET %OF FISCAL YTD BUDGET %OF 31-JAN-18 2017-2018 BUDGET 31-JAN-17 2016-2017 BUDGET

FUND 271 - LIBRARY FUND

OPERATIONS

OPERATING REVENUES 278,064.22 443,571 63.00% 219,134.99 443,550 49.00% OPERATING INCOMING TRANSFERS 174,191.50 297,458 59.00% 171 ,389.19 293,810 58.00%

TOTAL OPERATING REV & IN TRNSFRS 452,255.72 741 ,029 61 .00% 390,524.18 737,360 53.00%

OPERATING EXPENDITURES 367,661.71 716,113 51 .00% 390,898.01 673,930 58.00% OPERATING OUTGOING TRANSFERS

TOTAL OPERATING EXP & OUT TRNSFRS 367,661.71 716,113 51.00% 390,898.01 673,930 58.00%

NET OPERATING REV OVER EXP 84,594.01 24,916 373.83) 63,430

CAPITAL IMPROVEMENTS

CAP IMPRVMNT REVENUES 509.28 0 0.00% 529.81 750 71 .00% CAP IMPRVMNT INCOMING TRANSFERS

TOTAL CAP IMPRVMNT REV & IN TRNSFRS 509.28 0 0.00% 529.81 750 71 .00%

CAP IMPRVMNT EXPENDITURES 5,920.50 30,000 20.00% 3,900.00 5,000 78.00% CAP IMPRVMNT OUTGOING TRANSFERS

TOTAL CAP IMPRVMNT EXP & OUT TRNSFRS 5,920.50 30 ,000 20.00% 3,900.00 5,000 78.00%

NET CAP IMPRVMNT REV OVER EXP 5,411 22) ( 30 ,000) 3,370.19) ( 4,250)

FOR ADMINISTRATION USE ONLY 59% OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:09AM CITY OF HASTINGS

BALANCE SHEET SUMMARY AS OF JANUARY 31,2018 FUND 243- BROWNFIELD REDEVELOPMENT AUTH

THIS YEAR LAST YEAR FISCAL YTD FISCAL YTD 31-JAN-18 31-JAN-17

ASSETS

CASH AND INVESTMENTS 320.27) 1.68 RECEIVABLES .00 .00

TOTAL ASSETS 320.27) 1.68

LIABILITIES

ACCOUNTS PAYABLE 374,373.43 385,330.16 DUE TO OTHER FUNDS .00 .00 ADVANCES FROM OTHER FUNDS .00 .00

TOTAL LIABILITIES 374,373.43 385,330.16

EQUITY

UNRESERVED EQUITY 379,829. 75) 389,178.53) REVENUE OVER EXPENDITURES YTD 5,136.05 3,850.05

TOTAL EQUITY 374,693.70) 385,328.48)

TOTAL LIABILITIES AND EQUITY 320.27) 1.68

FOR ADMINISTRATION USE ONLY 59% OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:10AM CITY OF HASTINGS

SUMMARY REVENUES AND EXPENDITURES COMPARED TO BUDGET FOR THE 7 MONTHS ENDING JANUARY 31,2018

THIS YEAR REVISED FISCAL YTD LAST YEAR REVISED FISCAL YTD FISCAL YTD BUDGET %OF FISCAL YTD BUDGET %OF 31-JAN-18 2017-2018 BUDGET 31-JAN-17 2016-2017 BUDGET

FUND 243 - BROWNFIELD REDEVELOPMENT AUTH

REVENUES 11 ,566.13 21 ,215 55.00% 12,355.47 16,502 75.00% INCOMING TRANSFERS

TOTAL REVENUE & INCOMING TRANSFERS 11 ,566 .13 21 ,215 55 .00% 12,355.47 16,502 75.00%

EXPENDITURES 6,430.08 11,360 57.00% 8,505.42 13,100 65.00% OUTGOING TRANSFERS

TOTAL EXPENDITURES & OUTGOING TRANSFERS 6,430 .08 11 ,360 57.00% 8,505.42 13,100 65.00%

NET REVENUE OVER EXPENDITURES 5,136.05 9,855 3,850.05 3,402

FOR ADMINISTRATION USE ONLY 59% OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:10AM CITY OF HASTINGS

BALANCE SHEET SUMMARY AS OF JANUARY 31, 2018 FUND 248 - DOWNTOWN DEVELOPMENT AUTHORITY

THIS YEAR LAST YEAR FISCAL YTD FISCAL YTD 31-JAN-18 31-JAN-17

ASSETS

CASH AND INVESTMENTS 294,323.45 170,883.57 RECEIVABLES .00 400.00

TOTAL ASSETS 294,323.45 171 ,283.57

LIABILITIES

ADVANCES FROM OTHER FUNDS 86 ,512.37 129,705.16

TOTAL LIABILITIES 86,512.37 129,705.16

EQUITY

RESERVES 550.00 550.00 UNRESERVED EQUITY 10,613.33 85 ,569.74) REVENUE OVER EXPENDITURES YTD 196,647.75 126,598.15

TOTAL EQUITY 207,811.08 41 ,578.41

TOTAL LIABILITIES AND EQUITY 294,323.45 171,283.57

FOR ADMINISTRATION USE ONLY 59% OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08 :10AM CITY OF HASTINGS

BALANCE SHEET SUMMARY AS OF JANUARY 31, 2018 FUND 250- LCL DVLPMNT FINANCE AUTHORITY

THIS YEAR LAST YEAR FISCAL YTD FISCAL YTD 31-JAN-18 31-JAN-17

ASSETS

CASH AND INVESTMENTS 223,468.89 200,009.70 LAND HELD FOR SALE 23,738.22 23,738.22

TOTAL ASSETS 247,207.11 223,747.92

EQUITY

RESERVES 23 ,738.22 22,931 .89 UNRESERVED EQUITY 199,952.93 164,263.33 REVENUE OVER EXPENDITURES YTD 23,515.96 36,552.70

TOTAL EQUITY 247,207.11 223,747.92

TOTAL LIABILITIES AND EQUITY 247,207.11 223,747.92

FOR ADMINISTRATION USE ONLY 59% OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08 :10AM CITY OF HASTINGS

SUMMARY REVENUES AND EXPENDITURES COMPARED TO BUDGET FOR THE 7 MONTHS ENDING JANUARY 31,2018

THIS YEAR REVISED FISCAL YTD . LAST YEAR REVISED FISCAL YTD FISCAL YTD BUDGET %OF FISCAL YTD BUDGET %OF 31 -JAN-18 2017-2018 BUDGET 31-JAN-17 2016-2017 BUDGET

FUND 248 - DOWNTOWN DEVELOPMENT AUTHORITY

REVENUES 438,543.18 455,832 96.00% 424,410.96 418,312 101 .00% INCOMING TRANSFERS

TOTAL REVENUE & INCOMING TRANSFERS 438,543.18 455,832 96.00% 424,410.96 418,312 101.00%

EXPENDITURES 31 ,348.89 222,228 14.00% 96,591.47 216,614 45.00% OUTGOING TRANSFERS 210,546.54 210,546 100.00% 201 ,221 .34 201,284 100.00%

TOTAL EXPENDITURES & OUTGOING TRANSFERS 241,895.43 432,774 56.00% 297,812.81 417,898 71 .00%

NET REVENUE OVER EXPENDITURES 196,647.75 23,058 126,598.15 414

FUND 250- LCL DVLPMNT FINANCE AUTHORITY

REVENUES 23,808.15 24,085 99.00% 36,706.31 37,835 97.00% INCOMING TRANSFERS

TOTAL REVENUE & INCOMING TRANSFERS 23,808.15 24,085 99.00% 36,706.31 37,835 97.00%

EXPENDITURES 292.19 33,400 1.00% 153.61 40,950 0.00% OUTGOING TRANSFERS .00 0 0.00% .00 0 0.00%

TOTAL EXPENDITURES & OUTGOING TRANSFERS 292.19 33,400 1.00% 153.61 40,950 0.00%

NET REVENUE OVER EXPENDITURES 23,515.96 ( 9,315) 36,552.70 ( 3,115)

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:10AM CITY OF HASTINGS

BALANCE SHEET SUMMARY AS OF JANUARY 31 , 2018 FUND 592- WATER & SEWER FUND

THIS YEAR LAST YEAR FISCAL YTD FISCAL YTD 31-JAN-18 31-JAN-17

ASSETS

CASH AND INVESTMENTS 2,225,220.76 1,940,516.69 RECEIVABLES 371,308.09 357,066.99 DUE FROM OTHER GOVERNMENTS 19,544.32 19,544.32 PREPAIDS AND INVENTORY 173,024.49 304,796.35 DEFERRED PENSION OUTFLOWS 154,459.00 238,396.00 CAPITAL ASSETS NET OF DEPRECIATION 12,940,378.82 13,153,585.17

TOTAL ASSETS 15,883,935.48 16,013,905.52

LIABILITIES

ACCOUNTS PAYABLE 42,176.82 346,261 .95 ACCRUED COSTS PAYABLE 1,872,888.31 1,874,542.98 LONG TERM DEBT PAYABLE 973,853.00 962,475.94

TOTAL LIABILITIES 2,888,918.13 3,183,280.87

EQUITY

RESERVES 572,348.54 572 ,348 .54 UNRESERVED EQUITY 12,099,390.54 11,917,288.10 REVENUE OVER EXPENDITURES YTD 323,278.27 340,988.01

TOTAL EQUITY 12,995,017.35 12,830,624.65

TOTAL LIABILITIES AND EQUITY 15,883,935.48 16,013,905.52

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08 :1DAM CITY OF HASTINGS

BALANCE SHEET SUMMARY AS OF JANUARY 31,2018 FUND 593 - TOWNSHIP SEWER MAINT FUND

THIS YEAR LAST YEAR FISCAL YTD FISCAL YTD 31-JAN-18 31-JAN-17

ASSETS

CASH AND INVESTMENTS 80,073.74 72,868.57 RECEIVABLES 7,213.66 7,061 .26

TOTAL ASSETS 87 ,287.40 79 ,929.83

EQUITY

UNRESERVED EQUITY 73,476.80 74,074.86 REVENUE OVER EXPENDITURES YTD 13,810.60 5,854.97

TOTAL EQUITY 87 ,287.40 79 ,929.83

TOTAL LIABILITIES AND EQUITY 87 ,287.40 79 ,929.83

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:11AM CITY OF HASTINGS

SUMMARY REVENUES AND EXPENDITURES COMPARED TO BUDGET FOR THE 7 MONTHS ENDING JANUARY 31 , 2018

THIS YEAR REVISED FISCAL YTD LAST YEAR REVISED FISCAL YTD FISCAL YTD BUDGET %OF FISCAL YTD BUDGET %OF 31 -JAN-18 2017-2018 BUDGET 31 -JAN-17 2016-2017 BUDGET

FUND 592- WATER & SEWER FUND

REVENUES 1,718,506.61 2,921 ,996 59.00% 1,646,499.08 2,554,930 64.00% INCOMING TRANSFERS 791 .56 1,300 61 .00% 768.25 1,317 58.00%

TOTAL REVENUE & INCOMING TRANSFERS 1,719,298.17 2,923,296 59.00% 1,647,267.33 2,556,247 64.00%

EXPENDITURES 1,381 ,929.46 2,933,468 47.00% 1,292,599.57 2,564,683 50.00% OUTGOING TRANSFERS 14,090.44 25,000 56.00% 13,679.75 23,451 58.00%

TOTAL EXPENDITURES & OUTGOING TRANSFERS 1,396,019.90 2,958,468 47.00% 1,306,279.32 2,588,134 50.00%

NET REVENUE OVER EXPENDITURES 323,278.27 ( 35 ,172) 340,988.01 31,887)

FUND 593 - TOWNSHIP SEWER MAINT FUND

REVENUES 24,984.10 39 ,662 63.00% 23,747.97 38 ,670 61.00% INCOMING TRANSFERS

TOTAL REVENUE & INCOMING TRANSFERS 24,984.10 39 ,662 63.00% 23,747.97 38 ,670 61.00%

EXPENDITURES 11 ,173.50 47,412 2400% 17,893.00 39,786 45.00% OUTGOING TRANSFERS

TOTAL EXPENDITURES & OUTGOING TRANSFERS 11 ,173.50 47,412 24.00% 17,893.00 39,786 45.00%

NET REVENUE OVER EXPENDITURES 13,810.60 ( 7,750) 5,854.97 ( 1,116)

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:11AM CITY OF HASTINGS

BALANCE SHEET SUMMARY AS OF JANUARY 31, 2018 FUND 640- EQUIPMENT FUND

THIS YEAR LAST YEAR FISCAL YTD FISCAL YTD 31-JAN-18 31-JAN-17

ASSETS

CASH AND INVESTMENTS 604,359.55 366,649.23 RECEIVABLES 488.00 488.00 DUE FROM OTHER FUNDS .00 .00 DUE FROM OTHER GOVERNMENTS 199.27 .00 PREPAIDS AND INVENTORY 26,850.93 30,470.37 ADVANCE TO OTHER FUNDS .00 .00 CAPITAL ASSETS NET OF DEPRECIATION 1,622,409.42 1,625,208.21

TOTAL ASSETS 2,254,307.17 2,022,815.81

LIABILITIES

ACCOUNTS PAYABLE .00 .00 DUE TO OTHER FUNDS .00 .00 ACCRUED COSTS PAYABLE 8,158.45 6,372.29 ADVANCES FROM OTHER FUNDS .00 .00

TOTAL LIABILITIES 8,158.45 6,372.29

EQUITY

RESERVES 24,983.24 24 ,983.24 UNRESERVED EQUITY 1,959,503.91 1,916,554.41 REVENUE OVER EXPENDITURES YTD 261,661.57 74,905.87

TOTAL EQUITY 2,246 ,1 48.72 2,016,443.52

TOTAL LIABILITIES AND EQUITY 2,254,307.17 2,022,815.81

FOR ADMINISTRATION USE ONLY 59% OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:11AM CITY OF HASTINGS

BALANCE SHEET SUMMARY AS OF JANUARY 31,2018 FUND 642 -ADMINISTRATIVE SERVICES FUND

THIS YEAR LAST YEAR FISCAL YTD FISCAL YTD 31-JAN-18 31-JAN-17

ASSETS

CASH AND INVESTMENTS 622,728.10 608,137.85 RECEIVABLES 89.85 3,120.18) DUE FROM OTHER FUNDS .00 .00 DUE FROM OTHER GOVERNMENTS .00 .00 PREPAIDS AND INVENTORY 105,116.13 132,068.11 CAPITAL ASSETS NET OF DEPRECIATION 1,351 ,651 .24 1,451 ,177.59

TOTAL ASSETS 2,079,585.32 2,188,263.37

LIABILITIES

ACCOUNTS PAYABLE 71 ,313.93 49,231.96 DUE TO OTHER FUNDS .00 .00 ACCRUED COSTS PAYABLE 54,832.39 67,770.18 ADVANCES FROM OTHER FUNDS .00 .00 LONG TERM DEBT PAYABLE .00 .00

TOTAL LIABILITIES 126,146.32 117,002.14

EQUITY

RESERVES 66,753.91 66,753.91 UNRESERVED EQUITY 1,898,885.92 1,994,474.50 REVENUE OVER EXPENDITURES YTD 12,200.83) 10,032.82

TOTAL EQUITY 1,953,439.00 2,071 ,261.23

TOTAL LIABILITIES AND EQUITY 2,079,585.32 2,188,263.37

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:11AM CITY OF HASTINGS

SUMMARY REVENUES AND EXPENDITURES COMPARED TO BUDGET FOR THE 7 MONTHS ENDING JANUARY 31,2018

THIS YEAR REVISED FISCAL YTD LAST YEAR REVISED FISCAL YTD FISCAL YTD BUDGET %OF FISCAL YTD BUDGET %OF 31-JAN-18 2017-2018 BUDGET 31-JAN-17 2016-2017 BUDGET

FUND 640- EQUIPMENT FUND

REVENUES 571 ,358.20 611 ,998 93.00% 366,613.85 625,986 59.00% INCOMING TRANSFERS .00 0 0.00% .00 0 0.00%

TOTAL REVENUE & INCOMING TRANSFERS 571 ,358.20 611 ,998 93.00% 366,613.85 625,986 59.00%

EXPENDITURES 309,696.63 629,794 49.00% 291,707.98 615,092 47.00% OUTGOING TRANSFERS

TOTAL EXPENDITURES & OUTGOING TRANSFERS 309,696.63 629,794 49.00% 291,707.98 615,092 47.00%

NET REVENUE OVER EXPENDITURES 261,661.57 ( 17,796) 74,905.87 10,894

FUND 642 -ADMINISTRATIVE SERVICES FUND

REVENUES 872,000.60 1,356,046 64.00% 857,890.16 1,463,250 59.00% INCOMING TRANSFERS

TOTAL REVENUE & INCOMING TRANSFERS 872,000.60 1,356,046 64.00% 857,890.16 1,463,250 59.00%

EXPENDITURES 884,201.43 1,621 ,959 55.00% 847,857.34 1,533,760 55.00% OUTGOING TRANSFERS

TOTAL EXPENDITURES & OUTGOING TRANSFERS 884,201.43 1,621 ,959 55.00% 847,857.34 1,533,760 55.00%

NET REVENUE OVER EXPENDITURES 12,200.83) ( 265,913) 10,032.82 ( 70,510)

FOR ADMINISTRATION USE ONLY 59 % OF THE FISCAL YEAR HAS ELAPSED 02/20/2018 08:11AM 15.C.

Hastings Citv Council Memorandum

Date: February 26, 2018 To: Honorable Mayor Tossava & Members of the Hastings City Council From: Dan King, Community Development Director Subject: February Community Development Department Report

A brief summary of the current activities in the Community Development Department includes:

Moose Building

1 The DDA at the February 15 h meeting agreed in concept to fund the demolition of the Moose Building upon approval of the City Council. The DDA has requested that they be reimbursed for any demolition related expenses should the City Council sell the site for development.

Facade Grants Both the Cherry Health and Andrew Ortwein fac;ade disbursement requests were approved at the February 15th DDA meeting. A fac;ade grant for 410 W. State Street (Mary's Hair and Nail) building was approved at the meeting as well a small fac;ade request from Don and April Tubbs fo r four new windows at the Adrounie House.

B. Healthy Coalition

The B. Healthy Coalition and the Barry County Chamber of Commerce invites all to explore the collective opportunity to improve the health and well-being of all Barry County residents and employees. On March 23rd from 8:00 am to 11 :00 am at the Barry Community Enrichment Center, Tony Buettner from the Blue Zones Projects, will lead a seminar discussing a unique, systematic approach to improving well-being.

YOU'RE INVITED! B. H ealthy Coalition & Barry C ounty C h amber of Commerce Inv ite y ou to explore our c olle ctiv e o p portunity to Improve the health and w ell- being of a ll Ba rry C ount y r eside nts a nd

Ma:rcb ~3, 2018

Time: 8:00a m Breakfast 8 :30- 11am Program and Q&A Lo cation: Barry Community Enrichme nt Center 231 S. Broadwa y St ., Hastings, Ml Keynote Tony Buettner Sp eak<111 r: Senior V P Blue Zones

Limited Seating Registe r a t: https://tin yurl.com/BCBlueZone

Spo"s or• d By: ~&t,!~~ a r~'7E - ~~~~A~~- -=- S PECTR U M HEALT0 (.,, :-it AI.\-'(, Pennock · ·

2 WBCH South Jefferson Street Saint Patrick's Day Parade

The South Jefferson Street St. Patrick's Day Parade will be held Saturday March 1 ih at 1 :00 PM. Rumor has it that the City Manager may be driving the new street sweeper in the parade.

Sculpture Selection

Sculpture selection will be held on Wednesday March ih from 10:00 am to noon in the Council Chambers. The sculptures that are selected will be installed in May. Encourage friends and family to get out and see the sculptures, and if they are so inclined, purchase one for permanent display in Hastings

MEDA Capitol Day

The Michigan Economic Developers Association held the annual Capitol Day conference at the 51 Lansing Center on February 21 . Gubernatorial candidates Bill Schuette, Brian Calley, Patrick Colbeck, Gretchen Witmer, and Dr. Abdul EI-Sayed each discussed their visions for economic development for the State of Michigan if elected the State's next governor. Earl Poleski, Executive Director for MSHDA stated that Kalamazoo, Charlotte, and Detroit have been targeted for pilot programs for Workforce Housing. Plans and guidelines for the pilot programs are still under development. Mr. Poleski also stated that MSHDA will also consider a home improvement program to help homeowners upgrade their plumbing from the curb. The idea for this program is to eliminate older lead service lines. More to come!

3 Master Plan Update

McKenna has proposed a two phase approach to development of the Master Plan five year update. The first phase would establish a broad planning context while the second phase will allow a more strategic and detailed approach for specific issues. McKenna and the Planning Commission will be working on this project for the bulk of 2018.

Upcoming Events

Sculpture Selection March 7th WBCH South Jefferson Street Saint Patrick's Day Parade March 1 ih Barry Roubaix April 21st Jazzfest April 28th

If you have any questions, concerns, or ideas please feel free to contact me at [email protected] or 269-945-2468.

4 15.D.

Hastings Citv Council Memorandum

Date: February 23, 2018

To: Honorable Mayor Tossava and Members of the Hastings City Council

From: Jeff Mansfield, City Manager

Subject: Demolition of the Former Moose Building

Unfortunately, Smith Equities, the developer that had previously expressed interest in rehabilitating the former Moose Building, is no longer interested in pursuing this project. We have also spoken with Marv Helder, the other individual who had previously expressed interest in the structure, and he has now committed to other projects in our community. The building is unsightly and deteriorating, and does not appear to be a viable candidate for rehabilitation or reuse. Several parties have expressed interest in the site, but none have expressed interest in re-using or rehabilitating the structure.

The DDA has agreed in concept to provide the funds necessary for demolition of the structure. The DDA has asked to be reimbursed for this expense should the City sell the site for development in the future. If the City Council also agrees in concept to the demolition of the structure, we will prepare a plan for demolition of the structure and interim treatment of the site for Council approvaL We will then solicit formal proposals for the demolition work (including the related disposal of environmentally sensitive materials) and site restoration I preparation. Once we have determined the final costs for the work, we will provide a recommendation for funding of the work. We expect that all expenditures related to the site (acquisition, demo, restoration, etc.) will be recovered through the future sale of the site.

The interim use of the site will likely be grass along Michigan Avenue, and an extension of DDA Lot No. 8 on the west side of the site. We believe the site will be more attractive for redevelopment after the building is demolished. A plan for final use I treatment of the site will be prepared after the sale of the site for redevelopment We look forward to discussing this with you on Monday night. A -1 Asphalt, Inc. Invoice

4634 Division Date Wayland, MI 49348 1/3 112018 51891

Bill To Job Site

HASTINGS CITY HALL 201 ESTATE ST HASTINGS MI 49058

Rep P.O. No. Terms S.O. No.

DS Due on receipt

Description Amount

PATCH APPROX. 1,240 SQ. FT. AREA 8,715.50 635 W Madison s ~ .. , ,...J S. 1723 N Briar Hill Dr w f\N>..I,...) W Mill St s M,.,.,.... s 429 E South St v.J ""~' N S 413 E Williams 'S fJ\1>" " ' s

I ~ s (.. -rz.. . So sq1 54 (p '~'S~ . 0'\ ~y~ ::. SoYs 0 b <; o., 1. 551 o9"2

, lr~~:~~' <~;- ,. \\ . A ~· · .., - ") \} t '\ "f >\) ' :'C, I '

~:{:. Thank you.

SERVING THE WEST MICHIGAN AREA SINCE 1988 Total $8,715.50

Payment Applied $0.00 Phone: (616) 877-4400 Fax: (616) 877-4630

E-mail: [email protected] II Balance Due $8,715.50 II

www.alasphaltinc.com 16.B.

Barry County Board of Commissioner February 13, 2018; 9:00 a.m.; Commission tiambers MINUTES

1. Chair Geiger called the regular session of the Barry County Bo ard of Commissioners to Order at 9:00 a.m. in the Barry County Commission Chambers.

2. Those present stood and said the Pledge of Allegiaf,\ce to the Flag of the United States o~America.

3. Moment of Silence/Invocation by Commissioner Conner.

4. Roll Call was taken. The following members were present: Vivian ~ onner, Ben Geiger, Howard Gibson, David Jackson, Dan Parker, Jon Smel~er and Heather \1\(ing. Also present: Clerk Pam Palmer.

5. APPROVAL OF WRITTEN AGENDA: (inClUding COrl§e.nt items & it ms for discussion) Sharon Zebrowski asked to have item (f) rem'oved from theagen a and placed under items for consideration. Item (d) should be stricken, a -a Item (g) should nd after "expires on 12/31/20" and the remainder str:icken.

6. REPORTS FROM SrAT&A1>J 9 ..:COUNTY. OFFIGERS: - Megan Komdy:ke gav a reRort on behalt of Julie Calley with regard to legislative update at the $tate leveL She ill be holdinQ office hours in Barry County on February 26, 2018 from 1 - 2 pm in the Mezzanine of,..the Barcy County Court House. - Dar Leaf gave an update of tile-Jail-statistics for January, 2018, in comparison to jail statistics from five years ago. H~ . along witi('Pete Nevins and Steve Lehman from the sheriff's department a e a demonstration ot the neJAr diving equipment.

7. LIMITED UBLIC COMMENT: (3 minutes per person) Joyc SnlSlw thankeo the commissioners for their appointment of new people to the various boards, n ~aske

Barry County Board of Commissioners Board of Commissioners- February 13, 2018 Page 1 of 4 Rick Moore commented that Lloyd Kilmer was an excellent volunteer for Charlton Park. Sharon Zebrowski commented as Chair of the Charlton Park Board on behalf of Lloyd Kilmer.

8. VARIOUS CORRESPONDENCE: Commissioner Geiger received a letter from the Attorney for the Gun Lake Protected Association, urging the board of Commissioners to reject the Text Amendment.

9. CONSENT ITEMS (voted upon at one time by roll call vote): a. Approval of January 23, 2018 Board of Commissioners meeting minytes. b. Approval of February 6, 2018 Committee of the Whole meeting m'nutes. c. Approval to appoint Robert Vanderboegh to serve on the Barry County Agricultural Promotion Board in a position representing Agricultural Interest for a thr:eer ear erm that began on 1/1/18 and expires on 12/31/20. d. (This item was stricken from the Consent Items.) e. Approval to appoint Tim McGavin to serve on the Bar.ry Coun~ Animal Shelter; Advisory Board in Citizen at Large position for the remainder of a two-year term that began O{l 1/1/17 and expires on 12/31/18. · · f. (Removed to Items for Consideration). . . g. Approval to appoint Don Hutchens to serve

Moved by Gibson, secondecl by Smelker to approve the at5ove listed consent items. Roll call vote. Ayes::. Conner, Geiger, Gibson, JacksQrJ, Parker, Smelker and Wing. Nays: None. Motion c~rried. · ·~

10. PRESENTATIONS:

11. Pl:JBble+tEARINGS: None

12. ITEMS FOR CON~IDE.RATION (roll call vote indicated) a. Approval of trans(ers and diso rsements: ARproval of pre-paip invoices in-'the amount of $3,477,470.56 b. ~ppwval of Claims in tine amount of $152,352.10 c. Ap roval of Commissiq'ner Reimbursements (mileage) in the amount of $640.76 (roll call vote)

Movedizy Gibson, seconded by Smelker to approve pre-paid invoices in the amount of $3,477,470. . 56)-cl ·ms in the amount of $152,352.10, and Commissioner Reimbursements (mileage) in the/amount of $640.76. Roll call vote. Ayes: Conner, Geiger, Gibson, Jackson, Parker, Sme'J.k:er and Wing. Nays: None. Motion carried.

Barry County Board of Commissioners Board of Commissioners- February 13, 2018 Page 2 of 4 d. Approval to appoint Carrie Larabee to serve on the Barry County Community Corrections Advisory Board in a position representing Communications Media for a three-year term that began on 1-1-18 and expires on 12-31-20. (roll call vote)

Moved by Gibson, seconded by Jackson to appoint Carrie Larabee to serve on the Barry County Community Corrections Advisory Board in a position representing Communications Media for a three-year term that began on 1-1-18 and expires on 12-31-20.

Moved by Parker, seconded by Wing to table the question to the next'Board of Commissioners meeting. All ayes. Motion carried.

e. (f) Approval to appoint Colleen Acker and Robert Spaulding to ser:ve the Charlton Park Village & Museum Board, in Citizen at Large positions fer three-year erms beginning on 1/1/18 and expiring on 12/31/20.

Sharon Zebrowski was recognized by Chair Ge·g:er to make a case for tti Lloyd Kilmer.

Moved by Gibson, seconded by Parker to' appoint Colleen Ai:k~r and Robert Spaulding to serve on the Charlton Park Village & Museum Board, in Gitizen at large position$ffor three year terms beginning on 1/1/18 and expiring on 12/31/20-. Discussion. Roll call vote. Ayes: Conner, Geiger, Gibson, Jackson, Parker, Smelker, aqd Wing. Nays. None. Motion carried.

13. UNFINISHED BUSINESS: None.

14. NEW BUSINESS: None.

15. COUNTY ADMINISTRATOR'S REPORT:

16. CHAIRPERSON'S REPORT: None.

17. VICE CHAI~PERSG 'S REPORT: Commissioneii J~<;kson indicated that the Economic Development AlliaJ:~ce Board met last Wednesday, a a the Brownfield Redevelopment Authority will meet next Wedn sday, where they-will be reviewing their first proposal.

18. C0MMISSI NER.-REPORJS (FOR ITEMS NOT ON THE AGENDA): Each commissioner reported on their variQus committees, boards, events and meetings.

HJ. LIMITED PUBLIC CQM ENT (3 Mlf)lt:JTES PER PERSON) "Feri Enrietti -Vice Chair of the7GOP announced that the GOP meeting will be held on February j9, 2018 @ 911 Dispatch. Pa~rici Johns announced that she is eager to hear about Chair Geiger's recruiting techniques for volunteers. John Resseguie c.0mmented on Lloyd Kilmer's service on the Charlton Park Board. Jim Enrietti comrJJented on the need for a traffic light at the Walmart intersection or rerouting of traffic for the safety of the citizens of Barry County. Dar Leaf anpounced that the Church Safety Summit will be held at Thornapple Valley Church on Friday at 9:00 am.

20. OTHER BUSINESS: None.

Barry County Board of Commissioners Board of Commissioners- February 13, 2018 Page 3 of 4

21. ADJOURNMENT at 10:41 am.

Ben Geiger, Chair Barry County Board of Commissioners

Pamela A. Palmer, County Clerk

Approved: Date & Initial

Barry County Board of Commissioners Board of Commissioners- February 13, 2018 Page 4 of 4 16.C. Save t he Dat es

2018 Mayor Exchange Day

Please mark your calendars for Monday, April 23, 2018

As the City of Hastings welcomes the City of Frankenmuth to Mayor Exchange Day 2018

and ...... Wednesday, May 16, 2018 As the City of Hastings travels to the City of Frankenmuth for Mayor Exchange 2018

---~-----PUT 'TH\5 o n YOUR · CALENDAR~

I ··- \ t I I ' I Green Gables Haven January, 2017

DV-B Domestic Violence Barry Co. Resident ncept1on to D ate Cl ients 16.D. H-B Homeless Barry Co. April, 2004 - January_ 2018 DV-0 Domestic Violence Out of County Resident Total 1748 NR Non-Resident Adults 982 Children 766

I New Clients DV-B H-B NR DV-0 Total YTD Clients DV-B H-B NR DV-0 Total Adult 0 0 5 0 5 Adults 4 2 36 1 43 Children 0 0 0 0 Children 4 2 0 6

Total 0 0 5 0 5 Total 8 4 36 1 49

LMonthly Bednights DV-B H-B NR DV-0 Total YTD Bednights DV-B H-B NR DV-0 Total Adult 0 25 0 25 Adults 48 68 42 158 Children 0 0 0 0 Children 40 64 0 104

Total 0 25 0 25 Total 88 132 42 262

YTD Clients Served b ZipCode DV-B Homeless Non-R Clients Served by Township Lk Odess 48849 YTD Resident! Non-R Woodland 48897 1 Assyria 1 Battle Creek 49017 1 Baltimore Bellevue 49021 1 Barry 4 2 Delton 49046 1 4 Carlton 1 3 Dowling 49050 Castleton 2 Hastings 49058 7 3 16 City- Has 4 9 Hickory ern 49060 1 Hastings Nashville 49073 3 Hope 1 2 Plainwell 49080 Irving 1 Freeport 49325 1 Johnstown 1 MiddlevillE 49333 6 Maple Gr. I 1 Shelbyvill 49344 1 Orangeville 2 Wayland 49348 2 Prairieville Totals 8 4 36 Rutland 2 4 Thornapple 5 Woodland Yan. Sp. 3 Totals 12 36

Unable to Shelter Phone Calls Out of County Month YTD Month YTD Out of Stat 1 Full Crisis 13 54 Male Referrals 4 17 0/Co. 9 lnformatio 20 65

Barry County Board of Commissioners - Committee of th Whole February 20, 2018; 9:00a.m.; Commission Chambers MINUTES

Members Present: Commissioners Vivian Gonner, Ben Geiger, Howard Gibson, David Jackson, Dan Parker, Jon Smelker, and Heather Wing .. Clerk Ram Palmer was also present.

Others present: Michael Brown, Luella Dennison, JeaFl Gallup, Doug Vanderlaan, Dep. Tim Allen, Jack Miner, Rick Moore, SHaron Zebrowski, Larry Bass, Ron King, Patricia Johns, Joyce Snow, Jim and Teri Enrietti, Travis A.lden, John Resseguie, ifini McGavin, Cliff & Kathy Ward, Dar Leaf, Jim Brown, Tammy Berdecia, IF'Ies Straube, Dan Patton, dudge Michael Schipper, Doug Kelly, and Jim McManus.

Chair Geiger called.the meeting to orderat 9:00a.m.

Those prese~t stood and said the Pledge of Allegiance.

PUBLIC COMMENT: Patricia Johns announced ·tl:lat the Parks & Recreation Board approved the 2018 grant program at a special meeting. The deadline to sut>mit applications is April13, 2018. E>ar Leafannotmced thaJ the Church Security meeting was a huge success last week. Jim Brown st~ggested moving the commissioner meetings to the Tyden Center. Cliff Ward subm.itted the Jofmstown Township resolution to repeal TOST to each of the commissioners.

JIM DU h.LIDOUG KELL.:Y- RESOLUTION FOR UPPER CROOKED LAKE, LAKE LEVEL REP AIR/MAl NTENANCE

Moved by (Sonner, seconded by Parker to recommend to the Board of Commissioners to approve Resolution #1'13-04; Resolution - Upper Crooked Lake, Lake Level Repair/Maintenance; Excess Spending Authorization. Discussion. All ayes. Motion carried.

Barry County Board of Commissioners Committee of the Whole- February 20, 2018 Page 1 of 3 INES STRAUBE- RAP GRANT APPLICATION TO MMRMA FOR COURT SECURITY IMPROVEMENTS Moved by Gibson, seconded by Jackson to request the Board of Commissioners authorize the submission of the Risk Avoidance Program Application and Funding for court security improvements. Discussion. Ayes: Geiger, Gibson, Jackson, Parker, Smelker, and Wing. Nays: Conner. Motion carried.

Recess at 9:45 a.m. Resumed meeting at 9:52 a.m. with all commissioners present.

JIM MCMANUS/TRAVIS ALDEN- BROWNFIELD APPLICATIE:>N FOR STICKMANN BAECKEREI

Moved by Conner, seconded by Jackson to recommend tO' the Barry County Board of Commissioners approval of the attached Michigan Departm.ent of Envir:onmental Quality Brownfield Grant Application for Stickmann Baeckerei, located in Section20 of Yankee Springs Township. Discussion. All ayes. Motion carried. '

DAN PATTON- BIDS FOR REPLACEMENT OF MULTIPLE ROOFS AT CHARLTON PARK

Moved by Parker, seconded by Wing to recommend to the B~rry County Board ofCommissioners approval of a one-time expenditure of up to $107,65r..25 from the Building Rehabilitation Fund for roof replacement on the Carlton Center Church, Upjohn House/Office, Upjohn Carriage House, and Main Street Complex (General Store, Hardware Store, PriAtShop.) Discussion. All ayes. Motion carried.

JIM CARY/PATRICIA JOHNS- RE-APPOINTMENT OF VOTING STAKEHOLDER TO PARKS & RECREATION BOARD

Moved by Parker, seconded by Smelker to recommend to tt:le Board of Commissioners approval to re-appoint Catherine Getty to serve as the Thornapple Area Parks & Recreation representative on the Parks and Recreation Board for a three-year term that began on 1/1/18 and expires on 12/31/20, as requested by the Chairperson of the Thornapple Area Parks and Recreation Commission. Discussion. A'll ayes. Motion carried.

~ICHAEL BROWN- PRPPOSAl FROM CBIZ FOR OPEB VALUATION

Moved by Gibson seconded by Jackson to recommend to the Board of Commissioners approval of the proposal from GBIZ Rettrement Plan Services in the amount of $11,000 to complete the December 31, 20.17 Actuarial Vall:lation of Other Post Employment benefits (health and life insurance) for Barry County in compliance with GASB Statement No. 45). Discussion. All ayes. Motion carried.

Recess at 10:27 a.m. Resumed meeting at 10:36 a.m. with all commissioners present.

CHAIR GEIGER- 2018 APPOINTMENTS REFORM PLAN Presentation Discussion. The commissioners volunteered to serve as follows: Geiger & Wing -Writing; Conner & Smelker- ~esearch; Gibson, Jackson & Parker- scouting.

Barry County Board of Commissioners Committee of the Whole- February 20 , 2018 Page 2 of 3 PUBLIC COMMENT: Sharon Zebrowski likes Commissioner Geiger's 2018 Appointments Reform Plan and encouraged orientation for each specific board as well. Jim Brown commented on TOST and encouraged getting younger people involved in volunteering on county boards. Jim Enrietti commented on younger board recruitments for Barry County. Rick Moore stated that he has served on several boards & feels it is an excellent idea to improve the county website with more information for persons wanting to apply to serve on a county board. Dan Parker invited all to attend the Smart Meeting at the Marshaii,Regionaf'Law Enforcement Center on March 7, 2018 from 9:30a.m. to noon.

ADJOURNMENT: at 11:36 a.m.

Ben Geiger, Chair Barry County Board of Commissioners

Pamela A. Palmer, County Clerk

Approved:

Barry County Board of Commissioners Committee of the Whole- February 20, 2018 Page 3 of 3 j(p, F.

February 2018

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 · 3

4 5 6 7 8 9 10

Library 4:30PM PC 7:00PM 11 12 13 14 •• • 15 16 17 Council Training 12:00 DDA 8:00AM Noon Cemetery 3:00 PM Cable Access 7:00 PM Council Mtg. 7:00PM 18 19 20 21 22 23 ' 24 ! ZBA 7:GQ PM ex. JPC 5:30PM @ Rutland LDFA @ 8:00AM Community Breakfast 8:00AM BCEC 25 26 27 28

Council 7:00PM Airport 4:30 PM March 2018

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3

4 5 6 7 8 9 10

Library 4:30PM I PC 7:00PM

11 12 13 14 15 16 17 St. Patricks Parade

Daylight Savings Time Council Training 12:00 Cemetery 3:00 PM DDA 8:00AM Begins Council 7:00 Cable Access 7:00 PM

18 19 20 Capital Conference 21 Capital Conference 22 23 24

JPA 5:30@ Rutland ~BA 7 :gg PM fX JPC 5:30PM@ LDFA 8:00 AM Rutland

25 26 27 28 29 30 31

Council 7:00PM Airport 4:30 PM ! Good Friday- City Hall Closed ~ -G 1 u. . Local Development Finance Authority (LDFA) DRAFT MINUTES February 22, 2018

Meeting was called to order at 8:04a.m. by Warren

1. Roll Call

Present: Gibson, Haas, Haas, Krueger, McCaleb, Tossava, Warren Absent: Cowan, Neil, Westerveld Others Present: King, Ponsetto

2. Approval of the Agenda

Motion by Haas, second by Gibson to approve agenda as presented

All ayes, motion carried

3. Approval of Minutes

Motion by Tossava, second by Gibson, to approve the minutes as presented

All ayes, motion carried

4. Public Hearing- None

5. Receive Financial Statements -

King: A revenue item has been added, the State of Michigan Local Community Stabilization Authority payment to the LDFA$8,593.68; it is an attempt by the State to reimburse municipalities for the loss of personal property tax revenue; the $125 payment to Pixelvine is for the security certification for the City of Hastings website

Motion by Haas, second by Tossava, to accept the financial statement as presented and place on file

All ayes, motion carried

6. Old Business-

A. LDFA Development/Marketing Discussion-

Haas: The first thing we need to do is improve the website and list the properties we have for sale and get some signs out there King: There hasn't been a huge amount of interest in industrial development from outside the community; however, that may change and we need to be proactive moving forward; municipalities across the state are experiencing the same challenges we are: lack of qualified/skilled workers, and available housing

Tossava: We need to come up with a plan for marketing the property; the website is the key

Warren: This spring and summer is key to marketing the properties; I support earmarking extra funds to market them

Tossava: What about the triangle property behind Bliss? It may be in the LDFA's best interest to purchase that property; if we don't use our money will be at risk of losing it?

King: we won't lose it but the LDFA may be disbanded by the State Treasury if they believe the LDFA is not doing what it is meant to do

Haas: We already have a plan and priorities; we just need to start working on them starting with the website

Tossava: The City needs to approve the changes to the website but we can step up and contribute

Haas: Charge the City to contact Pixelvine about getting the website updated within the next 60 days

Discussion about Advantage Drain potentially purchasing industrial property on E. State Street; consensus to direct City staff to contact the owner of Advantage Drain to see if proposed development would create jobs and, if so, how many and report to the LDFA at next month's meeting

7. New Business-

A. 2018-2019 FY Budget Discussion-

King: This is a draft budget; changes can still be made before it is submitted for final approval; Revenues have been pretty static

By consensus, after discussion, it was the board's consensus to increase the Marketing line item from $3,000 to $5,000 to allow for website improvements and marketing of industrial property; increase professional services (property appraisal) line item from 0 to $1 ,000; and decrease the line item for capital outlay (for machinery and equipment) from $7,500 to $1,000

King: Budget can also be changed by amendment throughout the year if necessary B. Semi Parking Repaving Estimate-

King: Director of Public Services Lee Hays said it would cost between $500 and $1,000 to fill the pot holes in the lot

Tossava: The lot is made up of two to three layers of sealcoat, I would like to see us tear it out and do it right and put down asphalt

Warren: I think it would be worth the investment

King: It is great service and it solves some code enforcement issues

Consensus for City staff to look into the price to replace parking lot surface and possibly install additional lighting

8. Public Comment - None

9. LDFA Members Comments-

Tossava: I applaud everyone for the good conversation today

Krueger: Middle School set to open March 5

10. Adjournment-

Motion by Gibson, second by McCaleb, to adjourn

All ayes, motion carried

Meeting adjourned 9:16a.m.

Larry Warren Marjorie Haas Vice Chair Secretary

Prepared by: Sandra Ponsetto, City of Hastings 16.H. City of Hastings

Downtown Development Authority

DRAFT Meeting Minutes

February 15, 2018

1. Meeting was called to order at 8 a.m. by Woods

Roll Call-

Present: Albrecht, Button, Hatfield, Redman (Mayor ProTem), Tubbs, Woods Absent: Bolthouse, Denton, Rizor, Tossava (Mayor)

2. Approval/ Additions/Deletions to Agenda -

Item E. Fac;:ade Grant Reimbursement Request for 200 S. Boltwood, F. Fac;:ade Grant Reimbursement Request for 135 E. State St., and G. Fac;:ade Grant Application for 410 W. State St. added to agenda

Motion by Hatfield, second by Tubbs, to approve the agenda as amended

All ayes, motion carried

3. Approval of Minutes-

Motion by Tubbs, second by Button, to approve the Dec. 21, 2017 meeting minutes and the January 18, 2018 meeting notes as presented

All ayes, motion carried

4. Receive Financial Statements & Budget for Review-

King: Updated interest expense for the loan on the Toy Box building for this month's financial statement, packet includes copies of note and amortization schedule

Hatfield: Would like to see quarterly report on loan

5. Fa~ade and BEIG Update-

King: I will continue giving updates on the fac;:ade grants and BEIG loans each month going forward

Woods: When a request for fac;:ade grant request for reimbursement comes in, City staff is authorized to approve payment if grant criteria is met; staff can present information to DDA board for information and administrative approval after the fact

Hatfield: I believe that was included in the changes we made to the fac;:ade grant policy last year 6. Open Public Comment and Discussion- None

7. Old Business

A. Farmer's Market Publication-

Merrick: last month I was asked if we could get sponsorship's for the Farmer's Market publication, I got a $300 sponsorship from Pennock and $300 from the farmers themselves; last year I was also able to get $500 from local merchants; so I already have about $1,100 in sponsorships, the cost of producing the publication is $1,375; hopefully, I can get the same level as last year so the DDA would only have to pay $200-$300

Hatfield: When will you be sure you have the sponsorships?

Merrick: I'd rather go to the merchants for the sponsorship after I know we are going forward with the publication

Motion by Hatfield, second by Redman, to approve expenditure not to exceed $350 for the Farmer's Market publication

Ayes: Albrecht, Button, Hatfield, Redman, Tubbs, Woods Nays: None Absent: Bolthouse, Denton, Rizor, Tossava

Motion carried

8. New Business

A. Fa~ade Grant Application, 126 S. Broadway, Adrounie House-

Motion by Hatfield, second by Button to approve the fac;:ade grant application for 126 S. Broadway for $1,300

Ayes: Albrecht, Button, Hatfield, Redman, Woods Nays: None Absent: Bolthouse, Denton, Rizor, Tossava Abstain: Tubbs

Motion carried

B. Discuss Expenditure Of Up To $50,000 to Raze the "Moose" Building-

King: Potential developers for the former table factory have a secondary interest in developing the old Moose building and have provided an early conceptual drawing of what they potential would place on the Moose site if the current building were demolished; we've been told a "blank slate" is preferred by developers to how it sits right now; an initial estimate for demolition from Baker Excavating in Dowling is $50,000; obviously we'd have to let it out for bid but that is an initial estimate Hatfield: Is there any LDFA money that can assist us with it? Wasn't it a car dealership or service station?

King: It's not in the LDFA District

Hatfield: How about the county? Has a baseline study been done on that building? Sometimes there's demolition money available, that's what I was hoping for

Woods: The DDA has demolished buildings like this in the past

King: It is in the DDA's plan to and there is $86,000 that was appropriated last year primarily for parking lot improvement at the Toy Box, obviously that hasn't been spent, so there is money available in the budget; the DDA also received $35,000 through the replacement of personal property taxes that came in which also bolstered the budget

Redman: If it came before the council, I'd vote for it; but, I'm one of nine

Albrecht: I'd like to be cheeky and say recoup more than our money because we are saving money for asphalt our money may be out there for six years and we should at least get a reward in the end

Button: Would the City be willing to split the cost with us?

Hatfield: I'm all for taking the building down; I just feel we should have the opportunity to recoup some of our funding when the building is sold or we need to partner with the City because ultimately the property belongs to the city and we won't see that money back unless we write it into an agreement; for us that money is so we can fund another project; it's not a rainy day fund

Redman: I think it is a good idea to tear it down and the DDA request the City pay for half of it

Woods: I think we are all in agreement that this needs to be torn down but if we are going to do this we need to go to City Council and see if we can get reimbursement

King: The City already has $60,000- $70,000 tied up in that property

Redman: We paid $86,000 for it

Motion by Redman, second by Hatfield, to approve the demolition of the Moose building with the request to City Council that at the time of sale, the DDA recoups the demolition costs

Ayes : Albrecht, Button, Hatfield, Redman, Tubbs, Woods Nays: None Absent: Bolthouse, Denton, Rizor, Tossava

C. FV 18/19 Budget Discussion-

King: This is just a rough copy; this is our capital improvement plan; we are required to have a six year forecast; This year it's $86,000, hence the request for $50,000 to tear down the Moose, next year it will be $66,000; the rest is basically adjusting numbers to get the capital improvement projects to where it was last year at $98,000

Hatfield: Can we get tree vaults and grates to 10? That would get us really close to our $98,000; that's one of those areas we really wanted to push a little bit

D. Jingle & Mingle-

Steve Larghi: Jingle & Mingle is no longer under the Barry County Chamber of Commerce; it is a very successful event, we have great community support; we have solid financial support; we had a goal of overage monies so we could spend deposits in 2018 and we doubled our goal so we are getting solid support in all the areas that are needed; the mission of the Jingle & Mingle is to grow the event and bring commerce to Hastings; the goal was always commerce and that is what it continues to be; we're looking for an umbrella organization to operate under; what we really need from that organization is insurance, and fiduciary, Jingle & Mingle has been keeping its own books for the last several years and we just reconciled with the Chamber and we were within 3 percent accuracy, it was very minor; this year we are converting all accounting to Quick Books so it is standardized and whoever we fall under, if they want us to continue keeping our own books, we can just email file to anybody for audit; It's growing, but I don't think it will survive having a 501. 3C of its own; it is a not for profit event, all the monies go into activities that are free to the public; It is self-sustaining, it's growing and has a lot of support and I am asking the DDA to allow it to continue to grow and benefit our community

Woods: Is there a dollar amount you are asking for?

Larghi: We're not asking for any additional financial support, other than what the DDA has given in the past

Button: I was under the assumption that any festivals the DDA or City had require an extra rider for insurance; if that is the case we would have to go out and get more insurance for Jingle & Mingle, having worked with the Chamber I know that is very expensive to do

Tubbs and Woods concurred

Hatfield: If this is done under the DDA or City, every purchase or expenditure would require a purchase order, it has to be approved and issued, it's a 30-day process; the fiduciary responsibility is the hold up for the City and why we haven't done other activities in the past; I would strongly recommend you go back to the Chamber and try to work something out

King: The other hold up is the City is not been the event planning source

Woods: All our events are outsourced

Larghi: If we don't find an umbrella organization; (Jingle & Mingle) will go away: I think it is the second best event in the City; but if it doesn't fall somewhere, it's going to fall off the map

Tubbs left meeting at 9:05a.m. E. Fa~ade Grant Reimbursement Request, 200 S Boltwood, Cherry Street Health-

Motion by Button, second by Hatfield, to approve reimbursement in the amount of $5,100

Ayes: Albrecht, Button, Hatfield, Redman, Woods Nays: None Absent: Bolthouse, Denton, Rizor, Tossava, Tubbs

All Ayes, motion carried

F. Fa~ade Grant Reimbursement Request 135 E. State St, Green Light Driving School-

Motion by Button, second by Hatfield, to approve the reimbursement in the amount $5,600

Ayes: Albrecht, Button, Hatfield, Redman, Woods Nays: None Absent: Bolthouse, Denton, Rizor, Tossava, Tubbs

All ayes, motion carried

G. Fa~ade Grant Application, 410 W. State Street, EWB Properties, LLC-

Motion by Hatfield, second by Redman, to approve the fac;:ade grant application totaling, $5,500

Ayes : Albrecht, Button, Hatfield, Redman, Woods Nays: None Absent: Bolthouse, Denton, Rizor, Tossava, Tubbs

All ayes, motion carried

8. DDA Member Comment-

Woods: Sculpture selection committee will meet from 10- noon Wednesday, March 7

Merrick: Everyone on DDA is invited to attend; I have reached out to art teachers to bring some of their students again this year; we've put a post on Facebook inviting community members to call and sign up if they would like to attend

Hatfield: How are we doing on the loan, we have the amortization schedule, are we on track?

King: I'll check into it; I think you are actually ahead of schedule; should be done 12.20.19

Redman: This is my first DDA meeting, when I read agenda I didn't see where the Pledge of Allegiance was on it and I was disappointed

Woods: I don't think we've ever done it Redman: I make a motion we add the Pledge of Allegiance to the agenda

Motion by Redman, second by Hatfield, to add the Pledge of Allegiance to the DDA agenda

All ayes, motion carried

9. Open Public Comment and Discussion -

Merrick: We have a State representative who will be visiting Monday, April 30, to see what we're doing with events and the impact they are having on the area

10. Meeting adjourned at a.m.

Motion by Redman, second by Hatfield to adjourn

All ayes, motion carried, meeting adjourned at 9:25a.m.

Patty Woods, Chair Deb Button, Secretary

Prepared by: Sandra Ponsetto, City of Hastings