Skate Ontario 2015-2016 Annual Report
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Skate Ontario 2015-2016 Annual Report Page 1 | 67 SKATE ONTARIO BOARD OF DIRECTORS 2015-2016 President Gloria Brighten Email: [email protected] Email: [email protected] Skate Ontario Phone: 613-592-0222 Past President Wendy St. Denis Email: [email protected] Email: [email protected] Phone: 705-471-1623 Vice President & Treasurer Paul Cotter Email: [email protected] Email: [email protected] Email: [email protected] Phone: 705-435-0140 Director Traci Fong Email [email protected] Email: [email protected] Phone: 705-642-6063 Director Brenda VanEngelen Email [email protected] Email: [email protected] Phone: 519-876-2835 Director Glenda Cartwright Email: [email protected] Email: [email protected] Phone: 613-547-4495 Page 2 | 67 SKATE ONTARIO STAFF 2015-2016 Technical Director Director of Administration Scott Rachuk Sarah Smith Email: [email protected] Email: [email protected] Work: 647-822-4048 Work: 647-822-0015 Operations Coordinator Elisabeth Bonaldi Email: [email protected] Work: 647-822-2877 SKATE ONTARIO COMMITTEE CHAIR and COORDINATORS 2015-2016 Competition Coordinator Technical Committee Chair Susan Fisher Marion Dyke Email: [email protected] Email: [email protected] Email: [email protected] Email: [email protected] Phone: 705-474-5335 Phone: 905-812-2745 Public Relations Coordinator Sean McKinnon Email: [email protected] Email: [email protected] Phone: 905-953-0907 Page 3 | 67 TABLE OF CONTENTS Advance Notice of Annual General Meeting 5 Agenda 6 Report on Nominations 6 2015 Annual General Meeting Minutes 7 Actions Taken 2015–2016 17 President’s Annual Report 22 Public Relations Annual Report 26 Competitions Coordinator Annual Report 31 Technical Committee Annual Report 37 Ontario High Performance Sport Initiative Annual Report 39 Quest for Gold Annual Report 42 Ontario Trillium Foundation – Skate Ontario Club Consultation Annual Report 45 Medal Gallery 47 Constitution – June 13, 2015 57 Page 4 | 67 SKATE ONTARIO NOTICE OF ANNUAL GENERAL MEETING The 2016 Annual General Meeting of Skate Ontario will be held at the offices of: Skate Canada-Central Ontario 111 Snidercroft Road Concord, Ontario L4K 2J8 on Saturday June 11, 2016 at 9:30 am The purpose of the meeting will be to: Receive Reports Elect, Confirm and Appoint Positions for 2016-2017 Receive the Audited Financial Statement Appoint the Auditor Transact any other business properly brought before the meeting The President, Past President and Section appointed Directors (the four 2015-2016 Skate Canada Ontario Section Chairs) have the right to be represented by proxy. A quorum consists of four Directors present in person or represented by proxy. Each of the current Directors shall be entitled to one vote. The preliminary agenda and names of those persons to be elected or appointed are attached to this Notice. A planning meeting will be held immediately following the adjournment of the Annual General Meeting and will extend to Sunday, June 12, 2016. Lunch will be served. Dated May 13, 2016 Page 5 | 67 2016 Annual General Meeting Agenda 1. Welcome 2. Reading of the Official Notice of Meeting 3. Report as to Quorum 4. Approval of Agenda 5. Minutes of the 2015 Annual General Meeting 6. President’s Remarks 7. Reports 8. Confirmation of the Actions Taken 9. Confirmation of the Section Chairs as Directors 10. Awarding of the 2017 Skate Ontario STARSkate Championships 11. Receive the Audited Financial Statement as of March 31, 2016 12. Appointment of Auditor 13. Acclaimed Positions of Public Relations Coordinator and Competition Coordinator 14. New Business 15. Adjournment Report on Nominations Committee Chairs According to the By-laws of Skate Ontario, the Public Relations Coordinator and the Competition Coordinator are to be appointed every second year in even numbered years for a two-year term. As of the close of nominations on May 6, 2016 the following nominations were received: Competition Coordinator Susan Fisher Public Relations Coordinator Sean McKinnon Completing the second year of a two-year term: President Gloria Brighten Technical Committee Chair Marion Dyke Officers will be appointed as required by the President at the meeting immediately following the Annual General Meeting. Wendy St. Denis Skate Ontario Nominating Committee Chair May 13, 2016 Page 6 | 67 Annual General Meeting Skate Canada Central Ontario Office 111 Snidercroft Rd, Unit A Concord, ON L4K 2J8 Minutes Saturday June 13, 2015 9:30 a.m. – 10:50 a.m. Present: Board members: Wendy St. Denis, Gloria Brighten, Paul Cotter, Traci Fong, Brenda VanEngelen. Committee Chairs: Marion Dyke, Susan Fisher. Guest: Glenda Cartwright. Employees: Scott Rachuk, Cindy Wrong. Regrets: Janet Balkwill, Sean McKinnon, Susanne Morgan. 1. Welcome Wendy St. Denis, President, called the meeting to order at 9:30 am and welcomed all members of the Skate Ontario Board of Directors, and current and incoming Board Members to the meeting. And continued: I am also pleased to have our new employees, Scott Rachuk and Cindy Wrong at the meeting. I would like to extend a warm welcome to our incoming Eastern Ontario Section Chair, Glenda Cartwright. This year we will say goodbye to Janet Balkwill. Janet has worked diligently to ensure that we have moved forward as an organization. Janet’s expertise in governance will be valuable as we evaluate our structure and ensure we meet the requirements of the Ministry and Sport Recognition in our position of being a council. Susanne Morgan will not be returning as the Programs Coordinator. Susanne has agreed to work with The Skate Ontario Organizational Working Committee in the capacity of volunteerism. Cindy Wrong, will you please record the minutes of today’s meeting? Thank you. I would like to thank all of the Directors and Committee Chairs for their support and commitment this year. As we all know, Tracey McCague-McElrea’s absence today and going forward will be difficult. Tracey was employed by Skate Ontario both full and part-time since 1989 and she held a wealth of information that no one else possesses. Her connections and partnerships were strong and it will be a challenge to replace her expertise. Please join me in wishing her success in all her future endeavors. Page 7 | 67 2. Voice for Invited Guests MOTION: To give a voice without a vote at this meeting to Glenda Cartwright, Marion Dyke, Susan Fisher, Scott Rachuk and Cindy Wrong. Moved by: G. Brighten Seconded by: P. Cotter Carried: All in Favour 3. Reading of the Official Notice of Meeting C. Wrong, as recording secretary, was asked to read the Notice of Meeting. The Notice of the 2015 Skate Ontario Annual General Meeting was sent to all Board and Committee Members as well as the auditor on May 15, 2015. Saturday, June 13, 2015 commencing at 9:30 a.m. at the Skate Canada-Central Ontario Offices 111 Snidercroft Road Concord, ON L4K Receive Reports Elect, Confirm and Appoint Positions for 2015-2016/17 Receive the Audited Financial Statement Transact any other business properly brought before the meeting The President, Past President, and the Section appointed Directors (the four 2014-2015 Section Chairs) have the right to be represented by proxy. Each of the current Directors shall be entitled to one vote. The agenda and names of those persons to be elected or appointed were attached to this Notice. 4. Report on Quorum C. Wrong, reported that there were five Board Members present, the President, and the four Directors. Gloria Brighten is carrying a proxy for the Past President. According to the constitution approved June 15, 2013, four Directors present or represented by proxy constitute a quorum. C. Wrong declared that the quorum having been met, the meeting was legally constituted. 5. Approval of the Agenda W. St. Denis asked if there were any additions or amendments to the agenda. MOTION: To accept the Agenda as presented. Page 8 | 67 Moved by: B. VanEngelen Seconded by: P. Cotter Carried: All in Favour 6. Minutes of the 2014 Skate Ontario AGM The minutes of the 2014 Skate Ontario Annual General Meeting, held June 21, 2014, had been circulated following that meeting and as well as distributed in the meeting package. W. St. Denis inquired if there were any errors or omissions. MOTION: To approve the minutes of the June 21, 2014 Skate Ontario Annual General Meeting as presented. Moved by: G. Brighten Seconded by: P. Cotter Abstention: B. VanEngelen Carried: All in Favour 7. President’s Remar ks 2014-2015 was a very busy year for Skate Ontario. The usual Planning Meeting took place for the balance of the day following the 2014 Annual General Meeting as well as the following day. An extra meeting was held on August 25 and one of the items on that agenda included approval of the 2014- 2015 budget. The budget included the addition of a full-time Technical Director and Administrative Assistant as well as dollars to work on strategic planning. It was agreed to search for a facilitator for a Skate Ontario strategic planning session. Tracey McCague-McElrea was contracted on a full-time basis this year but it was acknowledged that Tracey was being tasked with more work than one could possibly do. To alleviate this two new staff positions were created to provide support for the programming which includes the Ontario High Performance Sports Initiative (OHPSI), Sport Priority Funding (SPF), Community Funding Grant (CanSkate Kits), Ontario Trillium Funding (Club Consultations) and Quest for Gold (Q4G) as well as any other funding we may secure throughout the year. An agreement was signed with Skate Canada for office space in the Toronto office free of charge until March 31, 2016. The Technical Director is sharing office space with Monica Lockie at the National Performance Centre.