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Agenda for the Annual General Meeting of the South East Local Government Association to Be Held at the Naracoorte Town Hall

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Agenda for the Annual General Meeting of the South East Local Government Association to Be Held at the Naracoorte Town Hall AGENDA FOR THE ANNUAL GENERAL MEETING OF THE SOUTH EAST LOCAL GOVERNMENT ASSOCIATION TO BE HELD AT THE NARACOORTE TOWN HALL, SMITH STREET, NARACOORTE ON FRIDAY 13th FEBRUARY, 2015, STARTING AT 10AM Welcome: Mayor Erika Vickery, SELGA President 1.0 MEMBERS/DEPUTY MEMBERS 1.1 Present Mayor Andrew Lee City of Mount Gambier Cr Penny Richardson Cr Ian Von Stanke Mayor Richard Sage District Council of Grant Cr Brian Collins Cr Bruce Bain Mayor Peter Gandolfi Wattle Range Council Cr Rob Dycer Mayor Erika Vickery Naracoorte Lucindale Council Cr Scott McLachlan Mayor Reg Lyon Kingston District Council Cr Kay Rasheed Cr Chris England Mayor Peter Riseley District Council of Robe Cr Harvey Nolan Mayor Graham Excell Tatiara District Council Cr Robert Mock Cr Dianna Penniment 1.2 In Attendance SELGA Ms Ann Aldersey (Executive Officer) City of Mount Gambier Mr Mark McShane (CEO) District Council of Grant Mr Trevor Smart (CEO) Wattle Range Council Mr Peter Harriott (CEO) Naracoorte Lucindale Council Dr Helen Macdonald (CEO) Kingston District Council Mr Andrew MacDonald (CEO) District Council of Robe Mr Roger Sweetman (CEO) Tatiara District Council Mr Rob Harkness (CEO) 1.2 Guests and Observers Ms Lisa Teburea (Director Planning and Local Government Association SA Community Services) SELGA Ms Michaela Bell (Project Administrator) Ms Peta Crewe (Regional Manager – PIRSA Limestone Coast) Mr Mike Ryan (CEO) Mrs Biddie Shearing (TDO) RDA Limestone Coast Ms Dani McKinnon (Administration Officer) SELGA Media Mr Alan Richardson 1.3 Apologies 1 Moved, ; Seconded, “That the apologies be accepted” 2.0 MINUTES OF MEETINGS 2.1 Minutes of the Annual General Meeting held at Naracoorte on Friday 7th February 2014. Refer to pages 1-10 2.1.1 Confirmation of the minutes of the SELGA Annual General Meeting held at Naracoorte on Friday 7th February 2014. Moved, ;Seconded, “That the Minutes of the Annual General Meeting held on Friday 7th February 2014, be taken as read and confirmed as a true and correct record of the proceedings of that meeting.” 2.1.2 Business Arising from the Minutes of the Annual General Meeting, 7th February, 2014. Note: The following items 3.0 to 8.0 were resolved at SELGA Meetings held in 2014. 3.0 SELGA ANNUAL REPORT 2013/2014 Delivered, received and adopted 10th October, 2014. 4.0 PRESIDENT’S ANNUAL REPORT FOR YEAR ENDED 30th JUNE 2014 Delivered, received and adopted 10th October, 2014. 5.0 AUDITED STATEMENT OF ACCOUNTS FOR YEAR ENDED 30th JUNE 2014 Delivered, received and adopted 10th October, 2014. 6.0 MEMBERS OF THE BOARD Nominations for SELGA Board Members confirmed December 2014. 7.0 BUDGET ESTIMATES FOR THE YEAR ENDING 30th JUNE 2015 Delivered, received and accepted 13th June 2014. 8.0 MEETINGS FOR THE 2014/2015 YEAR Currently, SELGA General Meetings are held bimonthly, on the second Friday of the month, in alternate locations in the region with every second meeting held in Naracoorte. The dates and locations are indicated in Attachment 8.1 (refer page 11). An alternate schedule of meeting locations is also shown in Attachment 8.2 (refer page 12) Moved, Seconded, “That SELGA adopt the meeting schedule and locations in Attachment ______ for 2015.” 2 9.0 APPOINTMENT OF AUDITOR Galpin Engler Bruins and Dempsey are SELGA’s current Auditor. Moved, Seconded, “That SELGA reappoints Galpins as SELGA’s Auditor and holds such office at the pleasure of SELGA.” 10.0 ELECTION OF PRESIDENT AND VICE PRESIDENT 10.1 Election Process for President and Vice President Refer pages 13-14 Moved, Seconded, That SELGA: 1. Endorse first past the post voting method where two candidates accept nomination for the position of President or Vice President; and 2. Endorse the preferential voting method in the event of three or more candidates accept nomination for the position of President or Vice President. 10.2 Election of President and Vice President The President will declare the position of President and Vice President vacant. Ms Lisa Teburea, Director of Planning, Local Government Association SA to act as pro tempore Chairperson. Moved, Seconded, 1. Appoint______________ as the SELGA President until the 2016 Annual General Meeting. 2. Appoint _____________ as the SELGA Vice President to the 2016 Annual General Meeting.” Once elected, the President will chair the remainder of the meeting. 11.0 MEMBERS OF THE BOARD Nominations for SELGA Board Members SELGA Board Deputy Board Constituent Council Member Member/s City of Mount Gambier Mayor Andrew Lee Cr Penny Richardson Cr Brian Collins District Council of Grant Mayor Richard Sage Cr Bruce Bain Wattle Range Council Mayor Peter Gandolfi Cr Rob Dycer Naracoorte Lucindale Mayor Erika Vickery Cr Scott McLachlan Council Cr Kay Rasheed Kingston District Council Mayor Reg Lyon Cr Chris England District Council of Robe Mayor Peter Riseley Cr Harvey Nolan Cr Robert Mock Tatiara District Council Mayor Graham Excell Cr Diana Penniment 3 Moved, ; Seconded, “That in accordance with Item 3.7 (d) of the SELGA Charter, this Annual General Meeting acknowledges the appointment of the above Board Members.” 12.0 APPOINTMENTS TO OUTSIDE ORGANISATIONS The following is a list of outside organisations to which SELGA has appointed delegates. 12.1 Local Government Association of SA Inc – LGA Board – SE Zone (one plus proxy required) Moved, ;Seconded, “That be the delegate and be the proxy.” 12.2 South Australian Regional Organisation of Councils (SAROC) Currently: SELGA President and the SELGA Executive Officer, Ms Ann Aldersey. Moved, ;Seconded, “That and be the delegates.” 12.3 SE NRM Board Currently: Dr Helen Macdonald - CEO Naracoorte Lucindale Council As at 5th February 2015 no nominations have been received. Moved, ;Seconded, “That be the delegate.” 12.4 South East Regional Bush Fire Prevention Committee Currently: Mr David Hood - Naracoorte Lucindale Council As at 5th February 2015 nominations have been received from: Mr David Hood - Naracoorte Lucindale Council Moved, ;Seconded, “That Mr David Hood be the delegate.” 12.5 South East Zone Emergency Management Committee (SEZEMC) Currently: Mr David Hood (Chair) – Naracoorte Lucindale Council Cr Ian VonStanke (Delegate) - City of Mount Gambier Ms Ann Aldersey (Deputy Delegate) – SELGA Executive Officer As at 5th February 2015 nominations have been received from: Mr David Hood (Chair) – Naracoorte Lucindale Council 4 Cr Sonya Mezinec – City of Mount Gambier The SELGA Executive Officer is available to continue in this role. Moved, ; Seconded, “That Mr David Hood be the Chair, Cr Sonya Mezinec be the delegate and Executive Officer Ann Aldersey be the deputy delegate.” 12.6 Limestone Coast Zone Emergency Centre Committee - 2 positions Currently: Ms Ann Aldersey (Local Government Controller) – SELGA Executive Officer Mr Leith McEvoy (District Council of Grant) – Local Government Deputy Controller As at 5th February 2015 nominations have been received from: Mr Leith McEvoy - District Council of Grant The SELGA Executive Officer is available to continue in this role. Moved, ; Seconded, “That Ms Ann Aldersey (SELGA) be the Local Government Controller and Mr Leith McEvoy be the Local Government Deputy Controller.” 12.7 Anglican Community Care - 1 position Currently: Mrs Jane Fetherstonhaugh - Director of Finance and Community Services, District Council of Grant As at 5th February 2015 nominations have been received from: Mrs Jane Fetherstonhaugh - Director of Finance and Community Services, District Council of Grant Moved, ; Seconded, “That Mrs Jane Fetherstonhaugh be the delegate.” 12.8 Green Triangle Freight Action Plan – Implementation Management Group (At least one delegate plus proxy) Currently: Mr Merv White (Delegate) - City of Mount Gambier Cr Steve Perryman (Proxy) – City of Mount Gambier As at 5th February 2015 nominations have been received from: Mr Peter Harriott – Wattle Range Council Cr Ian Von Stanke – City of Mount Gambier Moved, ; Seconded “That Mr Harriott and Cr Von Stanke be the delegates.” 5 12.9 Group Training Employment – 2 positions Currently: Cr Julie Reis, District Council of Grant Cr Ian VonStanke, City of Mount Gambier As at 5th February 2015 nominations have been received from: Cr Julie Reis, District Council of Grant Cr Ian VonStanke, City of Mount Gambier Moved, Seconded “That Cr Julie Reis and Cr Ian VonStanke be the delegates.” 12.10Greater Green Triangle University Department of Rural Health (GGTUDRH) – 1 position Currently: Cr Jim Maher - City of Mount Gambier As at 5th February 2015 nominations have been received from: Cr Frank Morello - City of Mount Gambier Moved, Seconded, “That Cr Frank Morello be the delegate.” 12.11 Limestone Coast Community Services Round Table – 1 position Currently: Mayor Erika Vickery – Naracoorte Lucindale Council As at 5th February 2015 nominations have been received from: Mayor Erika Vickery – Naracoorte Lucindale Council Cr Hanna Persello – City of Mount Gambier Moved, ; Seconded, “That Mayor Vickery and Cr Persello be the delegates.” 12.12 Regional Development Australia Limestone Coast (4) Currently: Mayor Erika Vickery (Naracoorte Lucindale Council) – Term Expires 30/03/15 Cr Harvey Nolan (District Council of Robe) - Term Expires 20/11/15 Cr Richard Sage (District Council of Grant) – Term Expires 30/03/15 Vacant No action required; awaiting confirmation of appointment process for renewed Board membership. 12.13 Limestone Coast Industry Leaders Group Currently: Ms Ann Aldersey – SELGA Executive Officer 6 As at 5th February 2015 no nominations have been received. The SELGA Executive Officer is available to continue in
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