MURUPARA COMMUNITY BOARD MEETING TUESDAY, 10 FEBRUARY 2015 AGENDA
Meeting to be held at the Galatea Hall,
Mangamate Road, Galatea at 12:00 Noon
Marty Grenfell CHIEF EXECUTIVE
2 February 2015
A403698
WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
TABLE OF CONTENTS
ITEM SUBJECT PAGE NO
1 Membership ...... 4
2 Apologies ...... 4
3 Public Forum ...... 4
4 Confirmation of Minutes ...... 5
4.1 Minutes - Murupara Community Board 17 November 2014 ...... 5
5 Reports ...... 11
5.1 Activity Report to 31 December 2014 ...... 11
5.2 Ruatāhuna Solid Waste Management ...... 15
5.2.1 Appendix 1 - Memorandum of Understanding, WDC and Hinepukohurangi Trust, for Ruatahuna Solid Waste Reduction Plan October 2012 ...... 19
5.2.2 Appendix 2 - Minutes of Ruatahuna and Minginui Waste Management Meeting, Ruatahuna, 19 March 2014 ...... 23
6 Members and Sub-committee Reports ...... 25
6.1 Chairpersons Report February 2015 ...... 26
7 Long Term Plan 2015-25 ...... 28 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
1 Membership
Board Member J Te Kurapa (Chairperson)
Board Member M M N Jenner
Board Member P S McCarthy
Board Member C A Meihana
Board Member B W Rangiwai
Board Member J K Te Amo
Ward Member Appointed to the Board: Councillor A R Silcock (Deputy Chairperson) 2 Apologies
An apology has been received from Board member B W Rangiwai 3 Public Forum
The Board has set aside time for members of the public to speak in the public forum at the commencement of each Community Board meeting when these meetings are open to the public. Each speaker during the public forum section of a meeting, may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak at the public forum.
With the permission of the Chairperson, Members may ask questions of speakers during the period but these are to be confined to obtaining information or clarification on matters raised by the speaker.
1. Eddie de Thierry - What can be Achieved in Murupara
Page 4 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
4 Confirmation of Minutes
4 Confirmation of Minutes 4.1 Minutes - Murupara Community Board 17 November 2014
Details of MURUPARA COMMUNITY BOARD MEETING HELD IN THE Meeting: MEETING ROOM, MURUPARA SERVICE CENTRE, CIVIC SQUARE, MURUPARA ON MONDAY, 17 NOVEMBER 2014
COMMENCING AT 12 NOON
Present: J Te Kurapa (Chairperson), Board Members M M N Jenner,
P S McCarthy, C A Meihana and Councillor A R Silcock
In Attendance: A Salanguit (Roading Engineer) and C B Hair (Administration Officer Policy)
Visitors: C Tataurangi and M Downie
Apologies: An apology was received and sustained on behalf of Board Member B W Rangiwai
The meeting was opened with a Karakia from Board Member Jenner.
1. PUBLIC FORUM
1.1. Crystal Tataurangi
Ms Tataurangi addressed the Board on issues which she believed was of concern to many people in the town and she had been tasked with bringing these matters to the attention of the Board.
She asked the Board the following questions:
1. What would the Board suggest to minimise theft in the Murupara community following three more burglaries in the last few days. She stated that the same group of young children aged between 9-17 years were roaming the streets, throwing rocks at old people’s homes and generally destroying public property. 2. When would there be more security cameras in the town? 3. When were speed humps going to be constructed on major streets in Murupara – Oregon Drive, Pine Drive, Kowhai Ave, Miro Drive and Rimu Road? 4. When would bollards be erected around Rimu Road Park and Oak Street Park to stop vehicles destroying the parks? 5. When would programmes for youth in Murupara be implemented? 6. What was happening with signage to let people know that they were entering the Murupara township and to welcome them here? 7. Was it possible to relocate the park behind the pub? The current location was inappropriate as it was too close to the pub, sheltered from public view, had broken bottles from the pub and cars sped through the area
Page 5 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
4.1 Minutes - Murupara Community Board 17 November 2014 (Cont.)
The Murupara Community Board in response to Ms Tataurangi’s questions stated that:
1. Sergeant Cassidy had addressed the Board at their last meeting and advised the Board that they were apprehending young juvenile and adult offenders but after they were charged the youths were sent back to the community again. The Board stated that the Limited Service Volunteer (LSV) courses run by the Defence Force on behalf of Work and Income for unemployed youth, which was a six week hands on motivational and training programme for young people, had been successful with Murupara youths, however the programme did not take youth under 18 years. The closure of alleyways had been requested by the Police as they saw these as corridors of crime and escape routes and this had been discussed by the Board and the community on a number of occasions. A report on closure of alleyways would be presented to the Council early next year.
2. An upgrade of the security cameras in Murupara was part of the overall CCTV upgrade programme and the Council was applying for further funding from external sources. The Police recognised that the installation of security cameras was instrumental in the decline of public disorder offending. 3. A Road Safety Engineer would be assessing the requests for speed humps. 4. Bollards were planned to be installed around the parks in Murupara. 5. Youth programmes had been implemented in Murupara and Ruatāhuna as part of the Mana Taiohi programme and these were continuing next year with funding from the Ministry of Youth. The Youth Council was organising a movie evening in Murupara to be held on Friday 12 December 2014. 6. Directional signage would be erected before Christmas and the welcome to Murupara township sign was receiving final sign off by Ngāti Manawa. 7. The relocation of the park behind the pub may be considered during the redevelopment of the area following the building of the Murupara School Hall and the demolition of the Murupara Hall. However the park was well used, especially during netball season, and there needed to be further thought given to this park.
Attendance
Ms Tataurangi left the meeting at this point.
1.2. Murray Downie
Mr Downie stated that he was concerned with the service provided by the Whakatāne District Council’s contractor City Care in terms of vegetation control and mowing in Murupara. He stated that he had been monitoring the contractor’s mowing cuts and he had recorded only 14 cuts with no additional cuts for the cemeteries, school or rugby park. Mr Downie considered that this was well below the standard that was set for Whakatāne.
Mr Downie stated that he was prompted by the state of the Murupara Primary School field at their sports day where the Onehunga weed had not been sprayed and therefore some of the children wore socks or did not participate and he noted also that the grass was too high.
Mr Downie stated that he had been assured by the staff at the Council that they undertook audits of City Care but he did not believe that this was the case. Mr Downie requested that an audit be undertaken immediately.
Page 6 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
4.1 Minutes - Murupara Community Board 17 November 2014 (Cont.)
Mr Downie stated that in his opinion City Care had not met their contractual obligations and he had the evidence to prove it. Mr Downie stated that he had contacted the Mayor, the Chief Executive, the General Manager Infrastructure and Councillor Alison Silcock over this matter.
Attendance
Mr Downie left the meeting at this point.
2. CONFIRMATION OF MINUTES: 13 OCTOBER 2014
Refer to pages 5-10 of the agenda.
RESOLVED:
THAT the minutes of the Murupara Community Board meeting held on Monday, 13 October 2014 be confirmed as a true and correct record.
Meihana/Silcock CARRIED
3. FOLLOW UP ACTION LIST
A date for the farewell function for Senior Constable Rob Hutchins was yet to be set however the Police would advise the Board once the date was known.
The Police were invited each quarter to present to the Board and it was requested that they present a written report.
The barbeque trolley for the Murupara Swimming Pool had not been purchased as they were all sold out at Bunnings, however Board Members would keep an eye out for a further trolley when it came on special.
4. REPORTS
4.1. Activity Report to 31 October 2014
Refer to pages 11-15 of the agenda.
The excessive water usage of more than 11% had been highlighted in the latest newsletter and people had been asked to report any leakage.
The Board congratulated Eruka Rangiaho on his appointment as Team Leader Murupara Swimming Pool. The woodwork teacher at the Murupara Area School, Mark Burgers, along with his students had done a great job building the tables at the pools and concreting them down. The project mural would be completed at the school.
The Board requested that the pruning and maintenance programme be scheduled for March 2015 at the Centennial Park. The Board confirmed they were comfortable with granting the request from a local person to graze their horse on Evans Park.
Councillor Silcock advised that she had spoken to the Principal of Murupara Area School about the onehunga weed on Wingate Park and was advised that they had not been sprayed in time. A fence was been constructed to keep pupils away from the river.
Page 7 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
4.1 Minutes - Murupara Community Board 17 November 2014 (Cont.)
The Board noted the request by Board Member Te Amo in her report on the Te Urewera Subdivision to change the opening hours of the Murupara Transfer Station and noted the response from staff in the activity report that the sustainability of the Ruatāhuna and Minginui transfer stations relied upon the support of the residents and the Council was therefore encouraging residents to use their own facilities.
A report on the closure of alleyways in the District would be going to the Council next year for consideration. It was requested that an update on alleyways be reported at each meeting to keep the momentum of this issue before the Board.
RESOLVED:
THAT the Activity Report to 31 October 2014 be received.
Silcock/Meihana CARRIED
5. MEMBERS AND SUB-COMMITTEE REPORTS
5.1. Chairperson’s Report November 2014
Refer to pages 17-18 of the agenda.
The Chairperson advised he had attended a meeting on Wednesday, 12 November 2014 called by Dr Conlan to discuss collaboration amongst agencies related to sharing community intelligence and setting up community calendars and directories. Board Member Meihana advised that a community directory of service providers already existed that had been collated for the healthy homes project.
RESOLVED:
1. THAT the Chairperson’s report be received; and
2. THAT the Board hold an end of year function for members of the community who had received discretionary funding from the Board as well as Members and their partners, His Worship the Mayor and Mayoress, the Deputy Mayor, the Chief Executive and staff who service the Board on Thursday, 11 December 2014 at 5:30 pm at the Murupara Service Centre.
Te Kurapa/McCarthy CARRIED
5.2. Asset Sub-committee –7 November 2014
Refer to page 19 of the agenda.
It was noted that a slide had been installed at the skate park without consultation with the Asset Sub-committee and the cemetery upgrade had not been undertaken.
The Christmas Light Trail would be advertised shortly and it wa noted that the Board had resolved to contribute $250 for prizes for the Murupara/Galatea ward area.
It was noted that Marie Merriman, representing a group of walkers, wanted to be involved in walkway development with the Board.
Page 8 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
4.1 Minutes - Murupara Community Board 17 November 2014 (Cont.)
It was noted that Mark Burgers, woodwork teacher at Murupara Area School had purchased some materials at his own cost for the tables at the pool and that he would not accept payment for this expenditure.
RESOLVED:
1. THAT the Asset Sub-committee report be received; and 2. THAT the Board thanks Mark Burgers for the work he undertook on the barbeque tables at the Murupara pool and present him with a gift basket at the Christmas Function.
Silcock/Jenner CARRIED
5.3. Te Urewera Subdivision report
Refer to tabled document 21A.
The Te Urewera Subdivision report from Board Member Te Amo which had been circulated prior to the meeting was tabled.
RESOLVED:
1. THAT the tabled Te Urewera Subdivision report be received; and 2. THAT a report on solid waste issues in Ruatāhuna and Minginui be requested for the next meeting.
Te Kurapa/Silcock CARRIED
6. OTHER ITEMS
6.1. Submission to Te Ara o Rangitāiki – Draft Rangitāiki River Document
Refer to pages 20-21 of the agenda.
RESOLVED:
THAT the Submission to Te Ara o Rangitāiki – Draft Rangitāiki River Document be received.
Jenner/Silcock CARRIED
6.2. Over 80s morning tea
The Over 80s morning tea was to be held on Thursday, 11 December 2014 at the Whakatāne War Memorial Hall. Transport for Over 80’s people from Murupara would be provided. Board Members were asked to follow up on people wishing to attend.
6.3. Young Achievers Awards
The Board congratulated Brady Niven on his Young Achievers Award as a Member of an Underwater Hockey Team which had done exceedingly well.
Page 9 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
4.1 Minutes - Murupara Community Board 17 November 2014 (Cont.)
6.4. Horizon Business Excellence Awards
The Whakatāne District Council won the Horizon Business Excellence Award for Excellence in Service Delivery at the recent awards ceremony. Staff Member Christine King-Hazel was nominated for Employee of the Year.
6.5. Galatea Market
The Galatea Market was a great success with over 40 stalls.
6.6. Items for newsletter
Various items for the newsletter were suggested including the success of Rua Te Patea at the Junior Golf Championships for the Bay of Plenty and the nine teams entered into the triathlon. The cut-off date for submitting items for the newsletter was 5 December 2014.
6.7. Youth Council
Nominations for the Youth Council for 2015 were open for people aged 14-20 years. Posters and advertising calling for nominations would be going into schools and included in the newsletter.
The Youth Council were organising an outdoor movie night with “The Lion King” movie been shown on Friday, 12 December 2014 from 6:30 pm at the Murupara Rugby Clubrooms. A gold coin donation was sought with funds raised going to the family of Kaine Lewis.
6.8. Date of next meeting
The next Board meeting was to be held on Tuesday 10 February 2015 in Galatea.
THE MEETING CLOSED WITH A KARAKIA FROM BOARD MEMBER JENNER AT 1:59 PM
Confirmed this day of
CHAIRPERSON
Page 10 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
5 Reports
5 Reports 5.1 Activity Report to 31 December 2014
Subject: ACTIVITY REPORT TO 31 DECEMBER 2014
To: MURUPARA COMMUNITY BOARD
Meeting Date: TUESDAY, 10 FEBRUARY 2015
Written by: ROADING ENGINEER
File Reference: A483905
1. REASON FOR THE REPORT
The reason for this report is to provide the Community Board with an activity update for the period ending 31 December 2014.
2. ACTIVITIES
2.1. Water Supply – Water Produced
Water data for period November 2014 to January 2015 is not yet available at the time of this report. It will be reported on the next Board meeting.
Water Conservation flyers were distributed to residents on 17 January 2015 to reduce the demand on town’s water supply and help lessen stress on the bore. In 2014, the Council replaced the town’s mechanical meter into a magnetic flow meter hooked up in telemetry, to enable monitoring of instantaneous flow, particularly night flow when people are supposedly not using water. It has been observed that there is a big night flow (40 to 50 m3/hr) indicating a leak in the system. The Council completed a water leak detection test on the system in December 2014, there were a few leaking pipes found and repaired but that didn’t really lowered the night flow. This is an indication that leaks might be on private properties i.e. leaking toilet water closet, taps, pipes etc. It only takes 100-150 leaking properties to make up the leak volume. To give a better understanding, 40 m3/hour leak amounts to 960 m3/day or 9,600 litres. The Council would like to appeal to the residents to fix their leaking pipes, taps, and toilet and report any leaks observed.
2.2. Murupara Pool and Surrounds
The pool temperature has been consistent due to the new heat pump and warmer weather; it has been holding 28 degrees. This is particularly good for the regular early morning swimming group.
Eruka Rangiaho’s team leader position has been extended to the end of the season. We have also conducted staff training which has focussed on improving swimming ability and plant room knowledge. Some staff are doing swim training in their own time.
Discussions were held with Cr Allison Silcock about conducting swim lessons in the New Year. This is an important function of the pools as these lessons provide life skills to both parents and children.
Up and coming – Family Fun Days (free entry) every Sunday until the end of the season!
Page 11 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
5.1 Activity Report to 31 December 2014 (Cont.)
2.3. Library
Ex-librarian Judy Armstrong has created a “Murupara Memories” Facebook profile. The page displays photos of Murupara from when the town began and includes photos from the forestry and more. Council staff will be working with Judy to develop this community partnership.
Access to the internet through APNK remains the most popular service in the Centre with over 700 users every month.
737 items were borrowed and returned through the Murupara Library and Service Centre during November and December, a decrease of 2% compared with the same period the previous year.
For the 2014 calendar year 5,036 books were issued and returned; an overall decrease of 7%. This equated to approximately 420 items per month, 96 items per week, and 20 items per day.
2.4. Public Programmes
The theme this year is Summer! Camping! Reading! – Te Raumati! Te Puni! Te Pānui! Registrations for the programme began on 15th December. The programme runs for four weeks from Monday 5 January to Thursday 29 January. Children who participate in the programme have two options to choose from:
The formal reading based programme where children choose a book prize every time they visit their local library and share their reading experience with a member of staff. The Challenge Booklet is available that contains puzzles, quizzes, library hunts and other activities. For every five challenges children complete, they get to choose a prize.
A finale party is scheduled for Friday 30th January.
2.5. Murupara Trees
The trees are due to be removed as per submitted scope of work and quotation from contractor during the week of 9th February 2015.
2.6. Centennial Park Maintenance Programme
All the historical information available indicates that the Council supplied the plants and arranged the planting on the understanding that the Galatea Reserve Committee would undertake the maintenance. Staff offered expert advice and contractor assistance several years ago to the Committee and some work was undertaken, but not completed. It is suggested that the Community Board may be best to liaise with the Reserve Committee to organise a working bee to undertake the required maintenance.
2.7. Playground Renewals
The Council are currently planning some minor renewal work to the main civic centre playground with 3 new picnic tables, edging, seesaw, cushion fall and a new saucer swing (for little people). Rimu Street playground will also get extended edging with new cushion fall and new swing set. The Council are also working closely with a group of Galatea locals to design a new playground for Aniwhenua Reserve.
2.8. Ruatāhuna Litter Signage
These signs were installed prior to Christmas.
Page 12 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
5.1 Activity Report to 31 December 2014 (Cont.)
2.9. Directional Signage
The Council is still progressing plans and drawings for new Directional Signage in different locations throughout the Galatea, Murupara and Ruatāhuna area, to improve motorist assistance and define specific routes and destination. Once finalised, these signs should start appearing in February.
2.10. New Streetlights at Ruatahuna
Six of the streetlights were installed prior to Christmas with the remaining streetlights installed and all reinstatement completed in January 2015.
2.11. WDC Reseals 2015
This year’s road resealing contract has been awarded to Fulton Hogan Ltd. The contractor has commenced the works with a number of sections completed in the Galatea and Rangitāiki Plains area and Whakatane and Edgecumbe urban areas. The works are scheduled to be completed by the end of April 2015. The streets / roads where sections of chipseal will be used in Murupara are as follows:
• Galatea Rd (2918m total length over 2 sections)
• Kopuriki Rd (783m length)
• Main Rd (2005m length)
2.12. Social Housing Review
The Council is progressing the project for the proposed transfer of the pensioner housing units, by undertaking two concurrent processes.
Firstly the Council will consult with the community on the proposal to transfer the units to an approved Community Housing Provider, through the Long Term Plan 2015-25. This consultation will occur from mid-March to mid-April 2015 and the Community Board is encouraged to make a submission on this topic. Community feedback will help guide the Council’s final decision on this proposal.
Secondly a process has commenced to request expressions of interest from Community Housing Providers. This process will enable the Council to understand specifically what a provider would offer to our current and future tenants. Providers’ proposals will be assessed against criteria established by the Social Housing Sub-committee to ensure the well-being of tenants.
Both of these two processes combined will enable the Council to be in a position by the end of June 2015 to make a final decision regarding the transfer, when the Long Term Plan 2015-25 is adopted.
2.13. 100th Anniversary of ANZAC Day
This year is the 100th Anniversary of ANZAC Day and there is a joint Council/RSA working party for the official events that will take place. A grant has been received from the Lottery Grants Board which included funding for 50 “We Will Remember them” street flags and banners with a red poppy on them. The Working Party would like to include the placement of banners or flags in the communities throughout the district and are seeking your support. The cost of the banners and flags is $75 and there is also a charge of $40 each to install and $40 to remove each street banner. There is an opportunity for each Board to contribute to the purchase of some more banners and/or flags so that each community can be part of the celebration in a practical way. These could also be used in future years.
Page 13 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
5.1 Activity Report to 31 December 2014 (Cont.)
2.14. Community Engagement Opportunity – Neighbourly Website
The Council has a partnership arrangement in place with ‘Neighbourly’, a free and secure website which promotes networking and interaction within neighbourhoods and communities.
The site administrators have set up pages for each of the District’s Community Boards, which can be utilised to pass on messages about Board projects and activities and, importantly, receive feedback from the community. A lead administrator will be required to manage your page and respond to any information or questions posted. If the Board would like to take up this opportunity, a ‘Lead’ should be nominated so that contact details can be passed on to Neighbourly. An internet connection and basic social media awareness are all that is required to effectively run your page.
RECOMMENDATIONS:
1. THAT the report "Activity Report to 31 December 2014" be received; and 2. THAT the Board purchase some “We Will Remember Them” banners/flags to be used during ANZAC day Celebrations; and 3. THAT the Board appoint a Member to act as the Liaison person for the Neighbourly Website.
Report Authorisation
Report writer: Abner Salanguit Roading Engineer
First Approval: Martin Taylor Manager Transportation
Final Approval: Tomasz Krawczyk General Manager Infrastructure
Page 14 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
5.2 Ruatāhuna Solid Waste Management
5.2 Ruatāhuna Solid Waste Management
Subject: RUATAHUNA SOLID WASTE MANAGEMENT
To: MURUPARA COMMUNITY BOARD
Meeting Date: TUESDAY, 10 FEBRUARY 2014
Written by: MANAGER SOLID WASTE
File Reference: 22.3.6 - A483586 A483586
1. REASON FOR THE REPORT
The reason for this report is to inform the Community Board on the current solid waste management situation In Ruatāhuna and provide answers to the queries raised by the Community Board Member, Jackie Te Amo at the previous board meeting on 17th November 2014.
2. BACKGROUND
The management of refuse and recycling in the Ruatāhuna community is an issue that has been re-addressed several times over the last 15 years. During this time the Council has liaised with the community many times and several proposals have been put forward.
The remoteness of the community creates many logistical problems to integrate solid waste management into current Council services. However these options along with others have been considered as outlined below:
In 1999 the Council costed several options for refuse collection services, but these all proved too costly for the community. In 2002 the Council again costed several options for refuse collection and a local landfill, which again proved to be too costly for the community. In 2004 the Council again looked for a site for a local landfill, a design was undertaken and a resource consent application prepared. However, the required approvals from the community were not forthcoming. In 2009, following further consultation with the community the Council proposed a local refuse/recycling station. In June 2012 the Hinepukohurangi Trust conducted a survey in the local community and the preferred outcome was a local refuse/recycling station which would be established by the Council and run by the community. In October 2012 an agreement was made between Council and the Hinepukohurangi Trust, see Appendix 1. The Council established the transfer station to the cost of $57,760.45 and fulfilled all its obligations under the agreement.
3. COMMUNITY INPUT
Consultation with an operator of the transfer station resulted in information that the community is not using the transfer station as expected. A trial of charging residents $1.00 per bag and collecting refuse from households resulted in only 7 to 8 bags per collection. The operator also advised that residents still transport their own refuse to Murupara, Whakatāne or Rotorua transfer stations and that refuse is still illegally dumped locally or buried in gardens or nearby.
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5.2 Ruatāhuna Solid Waste Management (Cont.)
The Community Board Member for the Te Urewera Subdivision, Jackie Te Amo, has advised staff that the community in Ruatāhuna would like to conduct a survey to identify how their solid waste was managed. However, such a survey conducted by the Hinepukohurangi Trust in 2012 indicated a community preference for a locally run transfer station which was established by the Council in October 2012. Board Member Jackie Te Amo also advised that it should be considered to add Ruatāhuna to the Council kerbside collection service in order to provide a similar service to that in urban areas and some rural areas of the District. It is estimated that this could cost each household in Ruatāhuna about $300 plus per year. Previous proposals for this service have been rejected by the Ruatāhuna community due to costs. The provision of such a service would also require participation of most if not all of the households in the area.
On 18 February 2014 the Hinepukohurangi Trust advised staff that “the community has the option they preferred, which was the recycling station and it is up to us to sort out the user pay system.” The Trust further advised that their main concerns were over refuse in the recreational areas, cost of transportation of refuse to Murupara and the inability of machinery at the transfer station to crush refuse and recyclables.
It is therefore suggested that the Murupara Community Board engages with the Hinepukohurangi Trust to work through the current issues around the transfer station and illegal dumping of rubbish in Ruatāhuna in recreational areas.
4. CURRENT SITUATION AND RECENT DEVELOPMENTS
Following establishment by the Council in 2012 the transfer station has been in place since and is still available to the local community. However, it appears that community ‘buy-in’ to the project has not been as successful as expected.
The Council has introduced the Ruatāhuna community to ‘Para Kore’ which is an organisation that provides marae based recycling education and facilities. Para Kore are still working with the communities of Ruatāhuna and the Council has partnered with and provided financial support to the Para Kore initiative. At the time of writing this report, Para Kore have advertised for a Waste Advisor Position in Ruatāhuna. The Hinepukohurangi Trust and Community Board member Jackie Te Amo have been made aware of this vacancy and applications close on 5th February 2015.
On 19 March 2014 the Council initiated a meeting with representatives of the Minginui and Ruatāhuna transfer stations and Community Board Member Jackie Te Amo. The minutes of that meeting are attached, see Appendix 2. During the meeting suggestions were made by the Council on how the two transfer stations could work together to share resources and maximise operations.
At this meeting, concerns were raised by the transfer stations in relation to transporting the waste out of the communities to Murupara transfer station where the Council currently allows the waste to be dumped for free. It was advised that the Council would investigate this issue further. For several weeks during May/June 2014 the Council instructed a contractor to collect the waste and recycling on a weekly basis from both transfer stations and deliver it to the Murupara Transfer Station. Difficulties were encountered during this exercise as loads were not always prepared on time, access was not available as arranged and Ruatahuna continued to deliver its own waste which resulted in one wasted journey. Overall, the volumes were low.
As a result of the difficulties encountered from this exercise The Council requested a meeting with Community Board Member Jackie Te Amo which took place on 13th June 2014. During this meeting the costs of implementing a collection service on a regular basis were discussed. During the meeting it was suggested that rather than the Council instructing a contractor for this work, it may be more appropriate to pay someone within the community. This would result in money remaining within the
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5.2 Ruatāhuna Solid Waste Management (Cont.)
community and would probably be cheaper for the residents as the Council would need to pass on any costs of such a service. It was also acknowledged that the community had resources to transport their own waste as the Council had provided a ute with the transfer station, a trailer was available and the ‘yellow truck’ had been used previously for this purpose. Community Board Member Jackie Te Amo agreed this was a good idea and advised she would discuss with the community and tribal.
5. CONSIDERATIONS
5.1. Financial
The Council has provided financial input into solid waste management in the Ruatāhuna Community as outlined in Appendix 1.
The Council provides free disposal for Ruatahuna refuse and recyclables at the Murupara Transfer Station.
The Council provides free fadges to Ruatāhuna transfer station.
The Council has agreed to provide funding to Para Kore who will provide facilities and education to marae in the Ruatāhuna community in relation to implementing recycling programs.
Provision of any further services will have financial implications for both the Council and Ruatāhuna residents.
The Council sets a targeted rate to fund the collection and disposal of the Council approved refuse and recycling bins. The targeted rate is set as a fixed amount per bin for which the Council is providing a weekly service. It is estimated that this targeted rate could cost each household in Ruatāhuna about $300 plus per year for a kerbside refuse and recycling collection service.
6. RESPONSE TO QUESTION RAISED ON 17 NOVEMBER 2014
6.1. Recycling Bins
As advised above, the Council has introduced ‘Para Kore’ to the Ruatāhuna community and provides financial support to the programme. Para Kore provide recycling bins at marae as part of their programme and the Council encourages the community to continue working with the organisation.
Should recycling bins be provided in households, residents would still need to take their recyclables to the transfer station and this could be undertaken in any suitable container.
Staff have discussed providing recycling bins to households with Community Board Member Jackie Te Amo and advised that assistance can be provided to arrange this but there would be a cost of approximately $15 each plus transport. It was agreed that it may be cheaper for the community to purchase their own bins and details of two suppliers were given on 3rd December 2014.
6.2. Charges at Ruatāhuna Transfer Station
The management of the Ruatāhuna Transfer Station is the responsibility of the Hinepukohurangi Trust as outlined in Appendix 1. All decisions related to charges are the responsibility of the trust.
7. CONCLUSIONS
The Community expressed its preference for a community run transfer station as a solid waste management option as a result of a survey conducted in 2012.
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5.2 Ruatāhuna Solid Waste Management (Cont.)
An agreement was made between the Council and the Hinepukohurangi Trust in that Council would pay the initial costs for implementation of the transfer station and that the Trust would pay all operational, maintenance and equipment replacement costs going forward and would manage all operations. The Council fulfilled all its obligations under this agreement.
It is suggested that the Murupara Community Board engages with the Ruatāhuna community, including the Hinepukohurangi Trust, to address any issues in relation to management of the transfer station.
It is suggested that the Murupara and Ruatāhuna communities work together to share resources and maximise operations and council can provide advice on this matter.
RECOMMENDATIONS:
1. THAT the report "Ruatāhuna Solid Waste Management" be received; 2. THAT the Murupara Community Board engages with the Ruatahuna community, (including the Hinepukohurangi Trust) to address any issues in relation to management of the transfer station; and 3. THAT the Murupara and Ruatāhuna communities work together to share resources and maximise operations and the Council can provide advice on this matter.
Attached to this report:
Appendix 1: “Memorandum of Understanding, WDC and Hinepukohurangi Trust, For Ruatāhuna Solid Waste Reduction Plan. October 2012” Appendix 2: Minutes of Ruatāhuna and Minginui Waste Management Meeting, Ruatāhuna, 19 March 2014.
Report Authorisation
Report writer: Nigel Clarke Manager Solid Waste
Final Approval: Tomasz Krawczyk General Manager Infrastructure
Attached to this report:
Appendix 1: “Memorandum of Understanding, WDC and Hinepukohurangi Trust, For Ruatāhuna Solid Waste Reduction Plan. October 2012”
Appendix 2: Minutes of Ruatāhuna and Minginui Waste Management Meeting, Ruatāhuna, 19 March 2014.
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5.2.1 Appendix 1 - Memorandum of Understanding, WDC and Hinepukohurangi Trust, for Ruatahuna Solid Waste Reduction Plan October 2012 5.2.1 Appendix 1 - Memorandum of Understanding, WDC and Hinepukohurangi Trust, for Ruatahuna Solid Waste Reduction Plan October 2012
Appendix 1 - Memorandum of Understanding, WDC and Hinepukohurangi Trust, For Ruatāhuna Solid Waste Reduction Plan. October 2012
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Page 19 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
5.2.1 Appendix 1 - Memorandum of Understanding, WDC and Hinepukohurangi Trust, for Ruatahuna Solid Waste Reduction Plan October 2012 (Cont.)
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Page 20 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
5.2.1 Appendix 1 - Memorandum of Understanding, WDC and Hinepukohurangi Trust, for Ruatahuna Solid Waste Reduction Plan October 2012 (Cont.)
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Page 21 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
5.2.1 Appendix 1 - Memorandum of Understanding, WDC and Hinepukohurangi Trust, for Ruatahuna Solid Waste Reduction Plan October 2012 (Cont.)
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5.2.2 Appendix 2 - Minutes of Ruatahuna and Minginui Waste Management Meeting, Ruatahuna, 19 March 2014 5.2.2 Appendix 2 - Minutes of Ruatahuna and Minginui Waste Management Meeting, Ruatahuna, 19 March 2014
Appendix 2 - Minutes of Ruatāhuna and Minginui Waste Management Meeting, Ruatāhuna, 19 March 2014.
Ruatahuna and Minginui Waste
Management
Meeting held Hinepukohurangi Trust buildings, Ruatahuna 19 March 2014
Present: Jackie Te Amo, Doris Rurehe, Raewyn Araroa, Richard Moses, Tomasz Krawczyk, Nigel Clarke
Minutes
DISCUSSIONS
1. The recent visit by Para Kore was discussed, Doris advised it went well and they were going to visit one of their sites in Raglan on 10th April 2014. Doris extended the invite to anyone interested from Minginui. Nigel advised that the council had become an external partner with Para Kore providing sponsorship and that the council had also funded their trip to Ruatāhuna. Nigel advised he would get an update from Para Kore.
2. The group discussed the current practices in the two communities and what was working and what wasn’t. It appeared that Minginui had more community buy-in in the use of the transfer station. Doris advised that Ruatāhuna did charge for collections but the revenue created was not sufficient to cover the costs of transporting the waste to Murupara or costs of running and maintaining vehicles.
3. It was identified that the main concerns were rubbish dumped in the rest areas and the transportation of refuse and recyclables to the transfer station at Murupara.
4. Raewyn advised that McCauley Metals had removed the electronic waste from Minginui and that the trust pays for their mileage when taking the refuse/recyclables to Murupara.
5. Doris advised that they were looking at the possibility of a year of free collection for the residents funded by the ‘Tuhoi House’, this would encourage more community buy-in.
6. Nigel raised the issue of sharing the resources between the communities and advised that (based on current volumes shipped to Murupara), a ute and trailer would suffice to transport all waste from both communities to Murupara. It was suggested that the glass crusher could be moved from Ruatāhuna to Minginui, the ute and trailer could transport waste from Ruatāhuna to Minginui, drop off the glass and load up with refuse/recyclables, then continue to Murupara. A weekly run would be sufficient to remove all waste from both communities. It was agreed that these ideas would be
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5.2.2 Appendix 2 - Minutes of Ruatahuna and Minginui Waste Management Meeting, Ruatahuna, 19 March 2014 (Cont.)
discussed further. Doris advised that Ruatāhuna also had the ‘yellow truck’. This could possibly be used for transport of waste.
7. Tomasz advised that a local landfill could still be an option and queried what happened to the previous plan.
8. Tomasz advised that the costs of any service provided the council would be added to the rates of communities.
9. Raewyn provided details of the backlog of recyclables at Minginui (78 fadges). Nigel agreed to transport the backlog off site to help the transfer station get back on track.
ACTION POINTS:
1. Nigel – To contact Jacqui Forbes at Para Kore and get an update following their visit.
2. Nigel – To look at the Bockman litter/roading contract to see if there are possibilities of extending this for transporting waste from Ruatāhuna/Minginui to Murupara.
3. Jackie – To send details of the rest areas concerned to Nigel to identify who is responsible for these areas.
4. Nigel with input from others – to identify who is responsible for the rest areas.
5. Doris – To advise whether the ‘Tuhoi House’ will fund the years free collection and what the funding will cover.
6. Raewyn – to discuss the idea of moving the glass crusher to MInginui with the community.
7. Raewyn, Doris, Jackie – to discuss further ideas on sharing resources.
8. Doris – to look for any records regarding the previous planned landfill.
9. Nigel – To check records regarding the previously proposed landfill and contact Peter Askey from Opus for details of what happened with plan.
10. Nigel – To arrange for transport of backlog of recyclables from Minginui Transfer Station.
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Page 24 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
6 Members and Sub-committee Reports
6 Members and Sub-committee Reports
Members Reports include Chairpersons Report and Sub-committee Reports.
Sub-committees include:
Galatea Reserve and Hall Management Committees - Councillor Silcock and Board Member McCarthy Policy and Strategy Committee - Councillor Silcock, Board Members Jenner and Te Kurapa Community Assets - Councillor Silcock, Board Members Jenner, McCarthy and Meihana Communication - Board Members McCarthy, Rangiwai and Te Amo
Page 25 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 10 FEBRUARY 2015 MURUPARA COMMUNITY BOARD - AGENDA
6.1 Chairpersons Report February 2015
6.1 Chairpersons Report February 2015
Report to: Murupara Community Board
Written by: Chairperson
Subject: Chairperson’s Report
Meeting Date: February 2015
1. PURPOSE OF THIS REPORT
The purpose of this report is to provide an update to Members of the Murupara Community Board.
2. MATTERS
A community meeting was held on January 29 2015 to discuss the increase in burglaries and thefts from properties. As I understand it, a small steering group has been established and will look at initiatives such as Night Owls. I also understand that this group will approach the community board to funding their initiatives.
3. EVENTS
EVENT DATE PURPOSE COMMENT Hamilton February Inaugural Mass for the Bishop Lowe is holding his first Diocese Catholic 22 2015 new Catholic Bishop, public appearance by holding Mass Bishop Lowe’s Steven Lowe. Sacred in Murupara. The local Parish Mass Heart Catholic Church Council is expecting groups from Ngati Manawa Road. Whakatane, Gisborne, Rotorua and Hamilton. Bishop Lowe has chosen Murupara as he once worked in the Forestry Service in the 1980’s and is seeking to connect to small rural communities such as Murupara.
4. SUBCOMMITTEE REPORTS
4.1 Policy and Strategy: Ministry of Youth Development Funding: Te Ika Whenua Hauora and the Ruataahuna Youth Group are the two groups that will be delivering on this project in our area.
Civil Defence: A draft plan was circulated December 2014 for consultation and feedback. This will be collated and a meeting with key stakeholders will be called to confirm this plan. This meeting will take place as soon as Civil Defence staff are available.
Draft Annual Plan: Plans for both the Whakatane District Council and the Bay of Plenty Regional Council will be out for consultation in the near future. This committee will keep an eye on this and I am sure will, at the appropriate time, make submissions to these draft plans.
4.2 Communications: The newsletter continues to gather positive feedback and I commend this work. Radio slots on ERFM will recommence.
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6.1 Chairpersons Report February 2015 (Cont.)
5. GENERAL
In my last report, I asked for feedback for the board to consider some projects for 2015 including a community services directory and a calendar. I am still awaiting feedback on these projects/ ideas.
I would like the Board to review its work plan for 2015. I suggest that this review be done through the committees of the Board.
This year the Community Board Conference will be held. I am flagging this topic early, so that Board Members can think about attendance and if so, who is going and the cost.
My condolences to the Malaquin family and to the Rewi family on the recent loss of their loved ones.
6. RECOMMENDED RESOLUTION:
THAT the Chairperson’s Report be received.
J TE KURAPA Chairperson Murupara Community Board
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7 Long Term Plan 2015-25
7 Long Term Plan 2015-25
Information has been sent to Members on the 2015-25 Long Term Plan under separate cover.
The Council wish to involve each Board and encourage Members with the support of Councillors and staff to consult with as many sectors of the district as possible.
Are there any events happening between mid-March and mid-April that Members could have a presence to talk about the plan? Staff are happy to support any events/open days/market stalls and will provide general consultation and board area specific material regarding the LTP. This could also include Board branding and contact details.
Social media and web content will be available and a silent video can play "on loop" in prominent locations. Staff would welcome suggestions of venues as to where this could be used.
Further information will be provided at the Combined Community Board Meeting on Thursday, 12 March 2015 so please do your best to attend.
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