SAR Handbook Volume 2
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THE NATIONAL SOCIETY OF THE SONS OF THE AMERICAN REVOLUTION OFFICIAL HANDBOOK Volume II: History, Organization and Protocol 1000 South Fourth Street Louisville, KY 40203 PHONE: (502) 589-1776 FAX: 502-589-1671 E-Mail: [email protected] Web Site: http://www.sar.org Revised March 2012 PREFACE he first edition of the NSSAR Handbook was published as a single volume in 1956. Subsequent editions were issued as policies were updated. Eventually, the size of the Handbook grew so that it T was divided into three volumes. Volume I is Constitution and Bylaws and is issued annually after the Congress if changes to the Constitution and Bylaws are approved. Volume II is History, Organization and Protocol . Volume III is Insignia, Medals and Awards . This volume could not have been realized without the assistance of the NSSAR officers, national committee chairmen, many devoted compatriots and the headquarters staff. The content of this Handbook has been reviewed by the NSSAR Executive Committee and is approved as official policy of the National Society Sons of the American Revolution. Changes or updates to this volume of the Handbook should be directed to the Chairman of the NSSAR Handbook Committee. JOHN L. DODD , CHAIRMAN .........................................................................CALIFORNIA SOCIETY DAVIS LEE WRIGHT , VICE CHAIRMAN .......................................................... DELAWARE SOCIETY THOMAS E. JACKS .........................................................................................LOUISIANA SOCIETY - ii - March 2012 VOLUME II TABLE OF CONTENTS PREFACE ....................................................................................................................................................ii TABLE OF CONTENTS ..........................................................................................................................iii HISTORY AND ORGANIZATION OF THE NATIONAL SOCIETY OF THE SONS OF THE AMERICAN REVOLUTION ........................................................................................ 1 ORGANIZATION DATES OF STATE SOCIETIES.................................................................................. 3 PRESIDENT GENERAL ............................................................................................................................. 4 ROSTER OF PRESIDENTS GENERAL..................................................................................................... 4 EXECUTIVE COMMITTEE ....................................................................................................................... 7 NATIONAL COMMITTEES....................................................................................................................... 7 VICE PRESIDENTS GENERAL................................................................................................................. 8 NATIONAL TRUSTEES ........................................................................................................................... 10 ANNUAL CONGRESS.............................................................................................................................. 11 DELEGATES TO A CONGRESS ............................................................................................................. 11 GUIDELINES FOR NSSAR GENERAL OFFICER CANDIDATES....................................................... 11 INSTALLATION OF THE PRESIDENT GENERAL............................................................................... 12 NATIONAL HEADQUARTERS............................................................................................................... 12 SAR LIBRARY .......................................................................................................................................... 13 NATIONAL FEES AND DUES................................................................................................................. 13 CATEGORIES OF MEMBERSHIP........................................................................................................... 13 APPLICATION FOR MEMBERSHIP....................................................................................................... 14 SUPPLEMENTAL MEMBERSHIP APPLICATIONS ............................................................................. 14 MEMBERSHIP CERTIFICATE REPLACEMENT .................................................................................. 14 TRANSFER OF STATE SOCIETY MEMBERSHIP................................................................................ 15 TRANSFER OF CHAPTER MEMBERSHIP............................................................................................ 15 LIFE MEMBERSHIP ................................................................................................................................. 15 DUAL MEMBERSHIP .............................................................................................................................. 15 REINSTATEMENT OF MEMBERSHIP .................................................................................................. 15 ANNUAL REPORTS ................................................................................................................................. 16 INTERNAL REVENUE SERVICE REQUIREMENTS............................................................................ 16 WHISTLEBLOWER POLICY................................................................................................................... 17 NATIONAL SOCIETY RESOLUTIONS.................................................................................................. 20 PUBLICITY................................................................................................................................................ 20 CHILDREN OF THE AMERICAN REVOLUTION................................................................................. 21 THE SAR MAGAZINE .............................................................................................................................. 21 TIPS ON SUBMITTING EDITORIAL MATERIALS TO MAGAZINE ................................................. 21 SAR FLAG ................................................................................................................................................. 22 FLAG PROTOCOL.................................................................................................................................... 22 RITUAL FOR DISPOSAL OF UNSERVICEABLE FLAGS.................................................................... 25 SAR COLOR GUARDS............................................................................................................................. 29 GRAVE MARKERS FOR SAR MEMBERS ............................................................................................ 29 GRAVE MARKERS FOR REVOLUTIONARY WAR PATRIOTS ........................................................ 29 WILLS, TRUSTS AND BEQUESTS TO THE SAR................................................................................. 30 THE GEORGE WASHINGTON ENDOWMENT FUND BOARD.......................................................... 31 THE SAR FOUNDATION......................................................................................................................... 32 PRESIDENT GENERAL ANNUAL REPORT ......................................................................................... 33 ORGANIZATION OF STATE SOCIETIES ......................................................................................... 35 STATE SOCIETY OFFICERS................................................................................................................... 35 - iii - March 2012 SUGGESTED FORM FOR THE INSTALLATION OF CHAPTER OR STATE OFFICERS................. 36 ORGANIZATION OF CHAPTERS ....................................................................................................... 37 CHAPTER OFFICERS............................................................................................................................... 37 FORMING A CHAPTER........................................................................................................................... 37 CHAPTER MEETINGS ............................................................................................................................. 37 MINUTES................................................................................................................................................... 39 CHAPTER ACTIVITIES ........................................................................................................................... 39 SUGGESTED INDUCTION CEREMONY NO. 1 FOR NEW MEMBERS............................................. 41 SUGGESTED INDUCTION CEREMONY NO. 2 FOR NEW MEMBERS............................................. 42 PROTOCOL .............................................................................................................................................. 44 REQUESTS FOR VISITS BY THE PRESIDENT GENERAL................................................................. 46 PLEDGES AND SALUTES....................................................................................................................... 47 SUGGESTED FUNERAL RITUAL FOR A DEPARTED COMPATRIOT............................................. 49 SUGGESTED MEMORIAL SERVICE FOR DEPARTED SAR COMPATRIOTS ................................ 50 REVOLUTIONARY WAR PATRIOT GRAVE MARKING CEREMONY