9Th February 2017 Chairman

9th February 2017

Chairman: Councillor O Gawith Vice-Chairman: Councillor B Mallon Aldermen: J Dillon MBE, D Drysdale, A Ewart, T Jeffers, W Leathem, Councillors: T Beckett, S Carson, J Craig, A Ewing, A Grehan, B Hanvey, V Kamble and A McIntyre

Ex Officio The Right Worshipful The Mayor, Councillor B Bloomfield MBE Deputy Mayor, Alderman S Martin

The Monthly Meeting of the Corporate Services Committee will be held in the Cherry Room, Island Civic Centre, The Island, Lisburn on Tuesday 14th February 2017 at 7.00 pm for the transaction of business on the undernoted Agenda.

Tea/coffee shall be available in the Members’ Suite after the meeting.

You are requested to attend.

DR THERESA DONALDSON Chief Executive Lisburn and Castlereagh City Council

Agenda

1 Apologies

2 Declarations of Interest

3 Minutes – Meeting of Corporate Services Committee held on 10th January 2017 Special Meeting of Corporate Services Committee held on 25th January 2017

4 Report from Director of Corporate Services

1 Report of Head of Central Support Services • Electronic Records & Document Management System (ERDMS) • Fly a Flag for Commonwealth Day – 13th March 2017 • HMS Hibernia • Catering Contract at Lagan Valley Island • Legal Services Contract • Department of Health Consultation on the Reformed IFR (Individual Funding Request) Policy Document and Guide for Patients and Service Users (Closing Date: 7th April 2017) • Health Working Group – Membership • Policy Forum Seminar “Improving Mental Health Provision in NI: Prevention, Treatment & Developments in Care” 17th January 2017 - Belfast • Lisburn & Castlereagh Policing & Community Safety Partnership - Schedule of Meetings

2 Report of Head of Finance & I.T. • Department of Finance Consultation Document – “Rates Rethink” (Closing Date: 16th February 2017) • Financial Statement • Land & Property Services - 3rd Quarter Actual Penny Product

3 Report of Head of Human Resources & Organisation Development • Elected Member Development Steering Group Minutes of meeting held on 18th January 2017

4 Local Government Staff Commission for NI Continuance into 2017/2018 – Funding

5 Sustainable NI – Request for Funding

6 Royal Ulster Rifles Association (Lisburn) Visit to Ypres (August 2017) - Request for Financial Assistance

7 Royal Irish Rangers Association 50th Anniversary – Reception & Beating of Retreat 15th June 2018

8 William Keown Trust – Request for Funding

9 Construction Employers Federation Provision of Indicative Capital Expenditure Programme

10.1 Consumer Council (a) Consultation - “Draft Forward Work Programme 2017-2018” (Extended Closing Date: 15 February 2017) Consultation Response

10.1 Consumer Council (b) Consultation - “Draft Forward Work Programme 2017-2018” (Extended Closing Date: 15 February 2017) Public Consultation Session - 30th January 2017 (2.00 pm – 4.00 pm) - Consumer Council offices, Seatem House, 28 Alfred Street, Belfast

10.2 Consumer Council Consumer Parliament Event 24th March 2017 - Spires Conference Centre, Belfast

11 Department for Communities HM Treasury/Department for Work & Pensions consultation re Pension Scams (Extended Closing Date: 15th February 2017

12 Seachtain na Gaeilge (Irish Language Week) 1st – 17th March 2017

13 Department for Communities - Welfare Reform Contact number for Elected Members

5. Confidential Report from Director of Corporate Services

Confidential Business Report – Members are requested to go to the Confidential Section of the Corporate Services Committee folder on SharePoint to access information

1 Report of Head of Central Support Services (Confidential for reason of information related to the financial or business affairs of any particular person (including the Council holding that information) • Provision of Corporate Uniform – Business Case

2 Report of Head of Human Resources & Organisation Development (Confidential for reason of information which is likely to reveal the identity of individuals and also labour relations matters) • Senior Administrative Assistant with PA Duties • Protocol for Managing Code of Conduct for Local Government Employees • HR & OD Workforce Data • Single Status Update: Appeals

6 Any other Business

--OoOOoo--

To: Members of Lisburn & Castlereagh City Council CSC 10.01.2017

LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of Meeting of the Corporate Services Committee held in the Cherry Room, Island Civic Centre, The Island, Lisburn on Tuesday 10th January 2017 at 7.00 pm.

PRESENT: Councillor O Gawith (Chairman)

The Right Worshipful The Mayor Councillor R B Bloomfield, MBE

Deputy Mayor Alderman S Martin

Aldermen W J Dillon MBE, D Drysdale, A G Ewart and T Jeffers

Councillors R T Beckett, S Carson, J Craig, A P Ewing, A Grehan, B Hanvey, V Kamble, A McIntyre and B Mallon

OTHER MEMBERS: Alderman J Tinsley

Councillors P Catney, A Girvin and John Palmer

IN ATTENDANCE: Lisburn & Castlereagh City Council

Chief Executive Director of Corporate Services Director of Environmental Services Head of Finance & IT Head of Technical & Estates Acting Head of Human Resources & Organisation Development Member Services’ Officer

W D & R T Taggart (Architects & Engineers)

Mr Colin Shaw – Partner Ms Alison Brown – Senior Architect

Commencement of Meeting

The Chairman, Councillor O Gawith, wished those present a Happy New Year and welcomed all to the meeting, in particular those Members who were not members of the Corporate Services Committee but who were in attendance for the presentation on the Space Planning Project associated with Lagan Valley Island.

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The Chairman asked that any Member entering or leaving the meeting alert him accordingly so that the Member Services’ Officer might accurately reflect arrival and departure times in the minutes.

1. Apologies

Apologies for non-attendance at the meeting were accepted and recorded on behalf of Alderman W A Leathem and the Head of Central Support Services.

2. Declarations of Interest

The Chairman invited Members to declare any Interests they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard which had been provided at the meeting.

The following Declaration of Interest was made:-

• Councillor A P Ewing - Item 1 of Report of Head of Central Support Services - “Department of Health consultation entitled “Health & Social Care Transformation – Criteria for reconfiguring Health & Social Care Services”. (Member of South Eastern Local Commissioning Group)

3. Minutes of Meetings

It was proposed by Councillor S Carson, seconded by Councillor B Mallon and agreed that the minutes of the following meetings of the Committee as adopted by the Council at its meeting held on the 20th December 2016 be confirmed and signed:-

• Special Meeting of Committee with Chairmen and Vice-Chairmen of other Standing Committees held on the 12th December 2016;

• Meeting of Committee held on the 13th December 2016.

4. Lagan Valley Island – Space Planning Project Presentation by W D & R T Taggart

To be dealt with later in the meeting.

5. Report of Director of Corporate Services

To be dealt with later in the meeting.

CSC 10.01.2017

6. Confidential Report of Director of Corporate Services

The Director of Corporate Services sought agreement to bring forward his confidential report as the Chief Executive was in attendance for items of business in the reports of the Acting Head of Human Resources & Organisation Development. This was agreed.

The Chairman advised that the reports of the Acting Head of Human Resources & Organisation Development were confidential for reason of information that (i) was likely to reveal the identity of individuals and (ii) related to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matters arising between the Council or a Government department and employees of, or office holders under, the Council.

It was proposed by Alderman W J Dillon, seconded by Councillor V Kamble and agreed that the HR items in the confidential report of the Director of Corporate Services be considered “in Committee”, in the absence of members of the press and public being present.

6.1 Reports of Acting Head of Human Resources & Organisation Development

Presented by Acting Head of Human Resources & Organisation Development.

It was agreed that the confidential reports and recommendations of the Acting Head of Human Resources & Organisation Development be adopted, subject to any decisions recorded below and other items noted:-

6.1.1 Efficiency Review 2017 – Report

The Director of Corporate Services and the Member Services’ Officer left the meeting at 7.02 pm for the duration of consideration of the items relating to the above item of business. The only officers present were the Chief Executive and the Acting Head of Human Resources & Organisation Development.

Items in regard to the above were dealt with in the Acting Head of Service’s main and additional reports.

(a) Efficiency Review Steering Group Recommendations

It was proposed by Councillor A McIntyre, seconded by Councillor V Kamble and agreed to recommend that the recommendations of the Efficiency Review Steering Group be agreed for implementation, and that the amended membership of the Group be noted.

(b) Organisation Design & Severance

It was proposed by Councillor A McIntyre, seconded by Councillor B Hanvey and agreed to recommend that the Council accedes to the request for

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(b) Organisation Design & Severance (Contd) severance for the Member Services’ Officer on 28 February 2017 and the Director of Corporate Services on 30 April 2017.

The Director of Corporate Services and the Member Services’ Officer returned to the meeting (7.19 pm).

6.1.2 HR & OD Workforce Data

It was agreed to recommend that reports in respect of the following be noted, such reports being in accordance with the Council’s Strategic Workforce Plan 2015-2017:-

• Workforce Profile – Headcount, Contract (permanent/fixed term/full- time/part-time) and Agency Workers • Absence – Days lost per employee and percentage across the Council (includes “Total absence days per month”) • Long Term Absence – Employees absent due to long term sickness (over 12 weeks) • Recruitment – Internal trawls and open competition.

The officers responded to Members’ comments in relation to absenteeism.

Councillor P Catney left the meeting. (7.20 pm) During discussion of the above, Councillor B Mallon left and returned to the meeting at 7.22 pm and 7.24 pm respectively.

6.1.3 Single Status Update: Appeals

It was agreed to recommend that the progress report in respect of the number of job evaluation appeals outstanding from the former Councils’ Single Status process and the percentages of appeals both successful and unsuccessful be noted.

6.1.4 Review of National Joint Council “Green Book” Pay Spine

It was agreed to recommend that the update on the review of the National Joint Council “Green Book” Pay Spine be noted, the primary reason for this update being the introduction of the National Living Wage.

Additional Report

6.1.5 Efficiency Review Steering Group Recommendations

Dealt with under Item 6.1.1 (a).

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6.1.6 Organisation Design & Severance

Dealt with under Item 6.1.1 (b).

It was proposed by Councillor B Mallon, seconded by Councillor A McIntyre and agreed to come out of committee and normal business was resumed.

The Acting Head of Human Resources & Organisation Development left the meeting. (7.25 pm)

7. Reports of Director of Corporate Services

Presented by Director of Corporate Services.

It was proposed by Councillor J Craig, seconded by Councillor A McIntyre and agreed that the reports and recommendations of the Director of Corporate Services be adopted, subject to any decisions recorded below and other items noted:-

7.1 Space Planning Project at Lagan Valley Island Presentation – W D & R T Taggart

To be dealt with later in the Meeting.

7.2 Reports of Head of Central Support Services

In the absence of the Head of Central Support Services, her reports were presented by the Director of Corporate Services.

It was agreed that the reports and recommendations of the Head of Central Support Services be adopted, subject to any decisions recorded below and other items noted:-

7.2.1 Department of Health consultation document “Health & Social Care Transformation – Criteria for Reconfiguring Health & Social Care Services” (Closing Date: 20th January 2017)

Further to the previous meeting of the Committee, Members were provided with copies of the undernoted:-

• an updated schedule of the public consultation meetings showing those for 2017. This schedule had been issued to all Members of Council on the 21st December 2016.

• a draft response to the consultation document as agreed by the Health Working Group.

CSC 10.01.2017

7.2.1 Department of Health consultation document “Health & Social Care Transformation – Criteria for Reconfiguring Health & Social Care Services” (Closing Date: 20th January 2017) (Contd)

It was agreed to recommend that:-

• the updated schedule of public consultation meetings in relation to the above consultation document be noted, the Committee having previously agreed that the attendance of any member at any of these consultation meetings would be approved;

• the draft response to the above consultation document be accepted as the Council’s response thereto and be submitted to the Department of Health by the stipulated closing date of the 20th January 2017.

7.2.2 Health & Social Care in Northern Ireland “NI Health & Social Care Sector Planning Workshop” Knockbracken Hall, Knockbracken Healthcare Park, Saintfield Road, Belfast Thursday 19th January 2017 – 10.30 am

Members were provided with details of the above workshop for which there was no fee. The only expenses that would be incurred would be those in relation to travel.

All members of the Health Working Group had been notified of this workshop on the 20th December 2016 and no Member had indicated their wish to attend. No nominations were made at the meeting.

7.2.3 Review of Charges

(a) Central Administration Unit - Garden Allotments

The fees in relation to Garden Allotments had been examined and, arising therefrom, it was agreed to recommend that the scale of charges in relation to Garden Allotments for 2017/2018 remain unchanged.

(b) Registration Unit

The fees for the Registration Unit had been examined and – arising therefrom – it was agreed to recommend that the fees for the Registration Unit for 2017/2018 remain unchanged.

7.2.4 Health Working Group Minutes of Meeting – 9th September 2016

It was agreed to recommend that the minutes of the meeting of the Health Working Group held on the 9th September 2016 be noted.

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7.2.5 Lisburn & Castlereagh Policing & Community Safety Partnership - Schedule of Meetings

It was agreed to recommend that the schedule of forthcoming meetings of the Lisburn & Castlereagh PCSP be noted.

Additional Report

7.2.6 Public Health Agency Draft Corporate Plan 2017-2021 Workshops

Members were advised that – at its meeting held on the 6th December 2016 - the Health Working Group had noted the content of the Draft Corporate Plan (2017-2021) of the Public Health Agency.

In this regard, Members were provided with details of workshops being held in Londonderry and Newtownabbey on the 24th and 27th January 2017 respectively.

No nominations were made for attendance at the workshops referred to above.

The Head of Finance & IT entered the meeting. (7.28 pm)

7.3 Report of Head of Finance & IT

Presented by the Head of Finance & IT.

It was agreed that the report and recommendation of the Head of Finance & IT be adopted, subject to any decisions recorded below and other items noted:-

7.3.1 Financial Statement Period ended the 30th November 2016

It was noted that the net profiled expenditure for the period ended the 30th November 2016 was 7.00% below the approved estimates for the financial year 2016/2017.

The Head of Technical & Estates entered the meeting. (7.29 pm)

8. Space Planning Project at Lagan Valley Island Presentation – W D & R T Taggart

The representatives from W D & R T Taggart entered the meeting. (7.30 pm) The Director of Environmental Services entered the meeting. (7.31 pm)

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8. Space Planning Project at Lagan Valley Island (Contd) Presentation – W D & R T Taggart

The Chairman, Councillor O Gawith, extended a welcome to the undernoted representatives from W D & R T Taggart, the Council’s consultants on the Space Planning Project at Lagan Valley Island:-

Mr Colin Shaw – Partner Ms Alison Brown – Senior Architect

Mr Shaw thanked the Committee for the opportunity to address the meeting and, with the aid of PowerPoint, he and Ms Brown made a presentation in regard to the Space Planning Project at Lagan Valley Island.

The presentation focused on the following areas:-

• the outcome of a space utilization survey undertaken as part of the Council’s development of an Estates Strategy; • the nature of workstation usage identified in the space utilization survey; • the purpose, objectives and brief of the Space Planning Project; • key design objectives; • timescale and programme for the Project to include consultation workshops with interested groups, including Elected Members;

During discussion, the Officers noted Members’ comments about the need to centralise functions rather than having people working in satellite locations. However it was acknowledged that the requirement of work in satellite locations would remain. This issue along with other work-pattern issues such as agile working, were being examined.

Comments were also noted about the inclusion of the restaurant facility as an area that could be utilised as a working space. The Director of Environmental Services advised that – whilst the restaurant space could be an output of the Project, it would not be an input as the Council had already taken a decision to investigate its use as a restaurant/dining space.

After the officials had answered Members’ questions, the Chairman thanked them for their attendance and informative presentation and they left the meeting (8.00 pm).

The Chief Executive and the Head of Technical & Estates left the meeting. (8.00 pm)

During further discussion, the Director of Environmental Services stated that - regardless of the restructuring of the Council and the potential for some change within existing directorates, the Space Planning Project was necessary so as to maximise the effective use of the Lagan Valley Island building and to allow for the return of services from Bradford Court.

The Director of Environmental Services left the meeting. (8.05 pm)

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9. Reports of Director of Corporate Services (Continued)

9.1 Consolidated Councillor Allowances Guidance

Members had been provided with copy of a letter dated the 14th December 2016 from the Department for Communities (Local Government Policy Division) relating to Local Government Circular 23/2016 which provided a set of consolidated guidance on councillor allowances. This circular superseded the previous guidance provided in Local Government Circular 04/2015 and associated addenda.

Members were asked to note that the circular prescribed as follows:-

• “where councils have provided portable IT readable devices they should not provide hard copies of electronically available documents”. Members were advised that currently all chairpersons receive hard copies of meeting papers as do all members of the Planning Committee.

• “If councillors are availing of the HMRC Overseas Subsistence Rates these can be unreceipted.” Members were advised that the Council uses the HMRC overseas subsistence rates and that receipts are required.

In regard to Councillors’ Support Services which had been the subject of discussion over a number of months, Paragraph 9 of the circular had reminded of the increase in the Basic Allowances in part to cover office consumables and incidental costs incurred by councillors in their official capacity. It stated that “It is for each council to decide if it should provide councillors with (a) any IT or mobile hardware, such as laptops or printers; and/or (b) broadband and mobile data, or cover all or part of the cost of these services, as required to carry out council duties. A decision to provide or cover any of these costs must be supported by a robust business case.” In this regard, Members were provided with a business case for these provisions plus that of Smartphones.

It was agreed to recommend that:-

• Circular LG 23/2016 from the Local Government Policy Division which consolidated all Councillor allowances be noted;

• in regard to the provision of hard copies of electronically available documents to the chairpersons and to the members of the Planning Committee, that procedure continue so as ensure the smooth running of meetings;

• in regard to the payment of HMRC Overseas Subsistence Rates, the procedure whereby receipts are required to be produced for overseas subsistence continue so as to ensure transparency, good governance and sound financial controls;

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9.1 Consolidated Councillor Allowances Guidance (Contd)

• the business case for the provision to all Elected Members of IT/mobile technology/mobile data support in the form of iPads with sim cards, air printers, smartphones and home broadband be approved with Members being responsible for the cost of any mobile calls/mobile data in excess of the Council mobile phone and iPad sim card tariffs.

The Director noted comments about Members:-

• being informed of what they would be provided with in terms of consumables under the above Circular;

• receiving refresher training in terms of the use of iPads, SharePoint etc.

Additional Report

9.2 Northern Ireland Local Government Association Summary Product & Work Plan for 2017/2018 Subscription 2017/2018

Members had been provided with a copy of a letter dated the 9th January 2017 and attendant documentation from the Northern Ireland Local Government Association (NILGA) regarding its Summary Product & Work Plan for 2017/2018, and also its Investment Breakdown for 2017/2018. Notification of the Council’s calculated subscription for 2017/2018 was also detailed.

It was agreed to recommend that:-

• the Summary Product & Work Plan of the Northern Ireland Local Government Association for 2017/2018 be approved together with its Investment Breakdown for 2017/2018 and that NILGA be so advised by the 28th February 2017;

• the Council’s subscription to the Northern Ireland Local Government Association for 2017/2018 be noted as £43,610 (excluding VAT) and be paid on receipt of an invoice expected on or after the 1st April 2017.

10. Confidential Report of Director of Corporate Services (Continued)

10.1 Corporate Services Department Draft Estimates of Income & Expenditure for 2017/2018

The Chairman advised that the above item was confidential for reason of information that related to the financial or business affairs of the organisation.

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10.1 Corporate Services Department Draft Estimates of Income & Expenditure for 2017/2018 (Contd)

It was proposed by Councillor B Mallon, seconded by Councillor A McIntyre and agreed that the remaining item in the confidential report of the Director of Corporate Services, ie that in relation to the Draft Estimates, be considered “in Committee”, in the absence of members of the press and public being present.

The Committee had been provided with a report on the Draft Estimates of Income and Expenditure for the Corporate Services Department for 2017/2018.

The Director gave a verbal report on adjustments since the Special Meeting of the Committee along with the Chairmen and Vice-Chairmen of the other Standing Committees which had taken place on the 12th December 2016.

On behalf of the Chairman of the Development Committee (Councillor U Mackin), Alderman A G Ewart proposed that the sum of £569,000.00 from the Department (related to the Transferring Functions Grant) be shown within the Planning & Building Control Unit’s Draft Estimates which are considered by the Development Committee. The proposal was seconded by Councillor S Carson. The proposal in the name of Alderman A G Ewart was put to the meeting and on a show of hands declared carried.

It was agreed to recommend that - subject to the decision recorded above in relation to the sum of £569,000.00 from the Department (related to the Transferring Functions Grant) being shown within the Planning & Building Control Unit’s Draft Estimates which are considered by the Development Committee - the Draft Estimates for Corporate Services as presented be accepted and be submitted into the overall Estimates of the Council for the year commencing the 1st April 2017.

The revised draft Estimates of Income & Expenditure for all Departments would be presented to a Special Meeting of the Corporate Services Committee on the 25th January 2017.

Item Reported Verbally

10.2 Dundonald International Ice Bowl Development Visit to Dumfries & Galloway Council

The Director verbally reported that – arising from the last Away Day – it had been agreed to progress fact finding visits so as to assist in consideration of funding models that might be used in relation to the above project. As part of this, arrangements were being progressed for a visit to Dumfries & Galloway Council and the Political Group Leaders Forum had recommended that the Chairman and Vice-Chairman of the Corporate Services Committee participate in this visit.

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10.2 Dundonald International Ice Bowl Development (Contd) Visit to Dumfries & Galloway Council

It was agreed to recommend that the Chairman and Vice-Chairman (or their nominees) of the Corporate Services Committee participate in the fact finding visit to Dumfries & Galloway Council in relation to funding models for the above project, it being noted that travel to Scotland would be by means of ferry and that the intention would be to travel to and from in one day.

11. Any Other Business

11.1 Legacy Council VAT Rebates Alderman D Drysdale

At the request of Alderman D Drysdale, the Head of Finance & IT gave an update on VAT rebates for the legacy councils which were being sought on a combined basis with other councils.

11.2 Local Business – Press coverage Councillor John Palmer

Councillor John Palmer made reference to recent press coverage in relation to a local construction business.

It was proposed by Councillor A McIntyre, seconded by Councillor B Hanvey and agreed to come out of committee and normal business was resumed.

11.3 Former Mayor of Whanganui - Honours Award Deputy Mayor, Alderman S Martin

The Deputy Mayor, Alderman S Martin, advised those present that a former Mayor of Whanganui, Annette Main, had been named an Officer of the New Zealand Order of Merit in the 2017 New Year Honours List. Ms Main had received the honour for her services to local government. Whanganui had a friendship link with the Council.

It was agreed that The Right Worshipful The Mayor, Councillor R B Bloomfield, send a letter of congratulations to Ms Main.

There being no further business, the meeting terminated at 8.45 pm.

______MAYOR/CHAIRMAN

(S) CSC 25.01.2017

LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of Special Meeting of the Corporate Services Committee held in the Chestnut Room, Island Civic Centre, The Island, Lisburn on Wednesday 25th January 2017 at 6.00 pm.

PRESENT: Councillor O Gawith (Chairman)

The Right Worshipful The Mayor Councillor R B Bloomfield, MBE

Aldermen J Dillon MBE, A Ewart, T Jeffers and W Leathem

Councillors T Beckett, S Carson, J Craig, A Grehan, B Hanvey and A McIntyre

OTHER MEMBERS: Alderman J Tinsley

Councillors J Baird, A Givan, J Gray MBE and J McCarthy

IN ATTENDANCE: Chief Executive Director of Corporate Services Director of Environmental Services Director of Leisure & Community Services Head of Sports Services Lead Head of Planning and Building Control Lead Head of Development Acting Finance Manager (Planning & Performance) Member Services’ Officer

The Chairman asked that any Member entering or leaving the meeting alert him accordingly so that the Committee Secretary might accurately reflect arrival and departure times in the minutes.

1. Apologies

Apologies for non-attendance at the meeting were accepted and recorded on behalf of the Deputy Mayor, Alderman S Martin; Councillors N Anderson, V Kamble and B Mallon.

(S) CSC 25.01.2017 2. Declarations of Interest

There were no Declarations of Interest.

3. Purpose of Meeting

The Special Meeting of the Corporate Services Committee had been summoned to consider a report prepared by the Director of Corporate Services in respect of the Estimates of Income and Expenditure for the financial year commencing the 1st April 2017 and to make recommendations arising therefrom to a Special Meeting of Council to be held on the 9th February 2017 regarding the Striking of a Non-Domestic District Rate and a Domestic District Rate.

4. Confidential Reports of Director of Corporate Services

The Chairman advised that the reports of the Director of Corporate Services were confidential for reason of information which revealed that the Council proposed to make an order or direction under a statutory provision.

It was proposed by Councillor A McIntyre, seconded by Councillor A Grehan and agreed that the confidential reports of the Director of Corporate Services be discussed “in Committee”.

4.1 Revised Draft Estimates of Income & Expenditure for 2017/2018 for the various Departments of the Council

4.1.1 Discussion

A report prepared by the Director of Corporate Services on the revised Draft Estimates of Income and Expenditure for the various Departments of the Council in respect of 2017/2018 had been available prior to the Special Meeting. The Director of Corporate Services also made a short PowerPoint presentation on this matter. The Director answered Members’ questions in relation to the draft Estimates.

The Director expressed his appreciation to the Chairman of the Committee for his support and assistance during the Estimates’ process and also to the Chief Executive, Directors, Heads of Service and staff of the Finance Unit, in particular Mrs Leah Scott (Head of Finance & IT), Ms Joanne Hewitt (Acting Finance Manager - Planning & Performance) who was present at and welcomed to the meeting, and Mr David Craig (Accountant). Several members expressed their appreciation to the staff for the considerable work involved in the preparation of the draft Estimates.

(S) CSC 25.01.2017 4.1.2 Recommendations

It was proposed by Alderman W Leathem, seconded by Alderman J Dillon and agreed to recommend to the Special Meeting of Council to be held on the 9th February 2017 that the District Rates to be assessed for the year 2017/18 be:-

(a) 21.53p in the £ for the Non Domestic District Rate, as compared with the Non Domestic District Rate determined for the current financial year of 20.9216p in the £, an increase of 0.6084p in the £ or 2.91%;

(b) 0.2885p in the £ for the Domestic District Rate, as compared with the Domestic District Rate determined for the current financial year of 0.2803p in the £, an increase of 0.0082p in the £ or 2.93%.

In addition to the above, it was agreed that Members be provided with the following:-

• the level of subsidy which remained applicable to those ratepayers in the former Castlereagh Borough Council area;

• a sample rates bill for both a ratepayer in the former Castlereagh Borough Council area and one in the former Lisburn City Council area.

4.2 Uplift to Wages’ Budget for Planned Holiday Cover Provision and Sickness Absence Cover in Front-Line Services

Further to the meeting of Council held on the 24th January 2017, Members had been provided with a copy of a report prepared by the Director of Corporate Services in regard to the uplift to the wages’ budget to cover for the absence of front-line employees due to both annual leave and also sickness.

It was agreed to recommend that the content of the report referred to above be noted.

It was proposed by Councillor A Grehan, seconded by Councillor A McIntyre and agreed to come “out of Committee” and normal business was resumed.

5. Any Other Business

There was no other business.

There being no further business, the meeting terminated at 6.16 pm.

______MAYOR/CHAIRMAN 99

LISBURN AND CASTLEREAGH CITY COUNCIL MEETING OF CORPORATE SERVICES COMMITTEE – 14TH FEBRUARY 2017

REPORT BY DIRECTOR OF CORPORATE SERVICES

PURPOSE AND BACKGROUND

The purpose of this report is to set out for Members’ consideration, a number of recommendations relating to the operation of the Council.

The following decisions are required:

To consider the report of the Head of Central Support Services.

To consider the report of the Head of Finance & IT.

To consider the report of the Head of Human Resources & Organisation Development.

To agree that the calculated contribution of £29,834 be paid to the Local Government Staff Commission by way of the Council’s contribution to the 2017/2018 Management & Dissolution Plan of the Commission, such funding being sourced from any underspend that may arise. To note that the Department for Communities is taking responsibility for the 2016/2017 dissolution funding with no contributions being sought from the councils nor from the Northern Ireland Housing Executive.

To agree that a contribution of £5,000.00 be made to Sustainable NI in order to assist in its activities to help Councils meet their obligations on sustainable development contained within the Northern Ireland (Miscellaneous Provisions) Act 2006.

To consider the request from the Lisburn Branch of the Royal Ulster Rifles Association for financial assistance towards their visit to Ypres in August 2017.

To consider the request by the Royal Irish Rangers Association for the Council to host a reception and Beating of Retreat at Lagan Valley Island on the 15th June 2018 to mark the 50th anniversary of the Royal Irish Rangers.

To consider the request from the William Keown Trust for financial assistance of £1,500.00 so as to ensure the continuity of the various William Keown Trust awards across Northern Ireland.

To agree that the request from the Construction Employers Federation for it to be provided with the Council’s indicative capital expenditure programme over a set period of time be not supported, but that the Council provides details of all major projects to the Central Procurement Directorate prior to the tenders being advertised.

To agree that any comments which Members may wish to make on the Consumer Council’s consultation document entitled “Draft Forward Work Programme 2017-2018” be submitted to the Consumer Council by the extended closing date of the 15th February 2017.

To agree that the attendance of any Member at the consultation meeting organised by the Consumer Council on the 30th January 2017 in regard to its consultation document entitled “Draft Forward Work Programme 2017- 2018” be retrospectively approved and that approved expenses be paid in this regard.

To consider nominations to the Consumer Parliament event of the Consumer Council in Belfast on the 24th March 2017, the Council to be responsible for the payment of approved expenses in this regard.

To agree that any comments which Members may wish to make on the HM Treasury/Department for Work & Pensions’ consultation on Pension Scams be submitted to the Department for Communities by the extended closing date of the 15th February 2017.

To note the promotional booklet for Seachtain na Gaeilge (Irish Language Week) which runs from the 1st – 17th March 2017 and to also note that the matter has been referred to Leisure & Community Development for action.

To note a letter dated the 24th January 2017 from the Department for Communities by way of a response in respect of the provision of a dedicated contact number for Elected Members.

ITEMS FOR DECISION

1. REPORT OF HEAD OF CENTRAL SUPPORT SERVICES

Attached at Appendix 1 DCS is a report from the Head of Central Support Services in respect of items under her remit.

Recommendation

It is recommended that the report of the Head of Central Support Services be considered.

2. REPORT OF HEAD OF FINANCE & IT

Attached at Appendix 2 DCS is a report from the Head of Finance & IT in respect of items under her remit.

Recommendation

It is recommended that the report of the Head of Finance & IT be considered.

3. REPORT OF HEAD OF HUMAN RESOURCES & ORGANISATION DEVELOPMENT

Attached at Appendix 3 DCS is a report from the Head of Human Resources & Organisation Development in respect of items under her remit.

Recommendation

It is recommended that the report of the Head of Human Resources & Organisation Development be considered.

4. LOCAL GOVERNMENT STAFF COMMISSION FOR NI CONTINUANCE INTO 2017/2018 – FUNDING

Attached hereto at Appendix 4 DCS is a copy of a letter dated the 1st February 2017 from the Local Government Staff Commission for Northern Ireland (LGSC) regarding its future and also its funding requirements.

It is to be noted that the Department for Communities shall take responsibility for the 2016/2017 dissolution funding of the Commission in the sum of £1,996,101 and that it will not be necessary to request this funding from Councils and from the Northern Ireland Housing Executive (NIHE).

As the Dissolution Order will not be in place by the 31st March 2017, the Department is reconstituting the LGSC with effect from the 1st April 2017 with the Commission members being appointed from that date to the Dissolution date.

In line with its 2017/2018 Management & Dissolution Plan, the Commission has estimated its total financial requirement to be £497,029 for 2017/2018. This figure is offset by £60,000 from ongoing operations, so the amount to be raised by District Councils and the NIHE is £437,029. Lisburn & Castlereagh City Council is required to pay 6.8266%, namely £29,834. This amount is to be paid by the 30th April 2017.

As it was not envisaged that the LGSC would remain in place after the 31st March 2017, no provision was made within the Council’s plan of expenditure for 2017/2018. This funding will have to be sourced from any underspend that may arise.

4. LOCAL GOVERNMENT STAFF COMMISSION FOR NI CONTINUANCE INTO 2017/2018 – FUNDING (Continued)

Recommendation

It is recommended that the calculated contribution of £29,834 be paid to the Local Government Staff Commission by way of the Council’s contribution to the 2017/2018 Management & Dissolution Plan of the Commission, such funding being sourced from any underspend that may arise.

It is further recommended that the Committee notes that the Department for Communities is taking responsibility for the 2016/2017 dissolution funding with no contributions being sought from the councils nor from the Northern Ireland Housing Executive.

5. SUSTAINABLE NI – REQUEST FOR FUNDING

Attached under Appendix 5 DCS is a copy of a letter dated the 19th January 2017 from Sustainable NI seeking a contribution of £5,000.00 from Lisburn & Castlereagh City Council for 2017/2018. Sustainable NI assists Councils in meeting their obligations on sustainable development contained within the Northern Ireland (Miscellaneous Provisions) Act 2006.

I can advise that – at its meeting on the 8th March 2016 – the Committee agreed to recommend that a contribution of £5,000.00 be made to Sustainable NI in order to assist in its activities to help Councils meet their obligations on sustainable development contained within the Northern Ireland (Miscellaneous Provisions) Act 2006. This recommendation was accepted by Council.

Also attached under Appendix 6 DCS is a copy of a “model” Service Level Agreement between the Council and Sustainable NI which could be tailored to meet the needs of the Council. Sustainable NI have offered to meet with the Council in this regard.

Recommendation

It is recommended that a contribution of £5,000.00 be made to Sustainable NI in order to assist in its activities to help Councils meet their obligations on sustainable development contained within the Northern Ireland (Miscellaneous Provisions) Act 2006.

6. ROYAL ULSTER RIFLES ASSOCIATION (LISBURN) VISIT TO YPRES – AUGUST 2017 REQUEST FOR FINANCIAL ASSISTANCE

Attached hereto at Appendix 7 DCS is a copy of a letter received by the Council on the 13th January 2017 from the Secretary to the Lisburn Branch of the Royal Ulster Rifles Association seeking financial assistance towards their visit to Ypres in August 2017.

Recommendation

It is recommended that the request from the Lisburn Branch of the Royal Ulster Rifles Association for financial assistance towards their visit to Ypres in August 2017 be considered.

7. ROYAL IRISH RANGERS ASSOCIATION 50TH ANNIVERSARY – RECEPTION AND BEATING OF RETREAT 15TH JUNE 2018

Attached hereto under Appendix 8 DCS is a copy of a letter dated the 17th January 2017 from the Royal Irish Rangers Association requesting that the Council considers hosting a reception at Lagan Valley Island on the 15th June 2018 to mark the 50th anniversary of the foundation of the Royal Irish Rangers. The reception would conclude with a Beating of Retreat by the Bugles Pipes Drums and Band of the Royal Irish Regiment.

Subject to confirmation, the Association hopes to hold a commemorative parade in Thiepval Barracks the following day with the Association and Old Comrades taking part.

Recommendation

It is recommended that the request by the Royal Irish Rangers Association for the Council to host a reception and Beating of Retreat at Lagan Valley Island on the 15th June 2018 to mark the 50th anniversary of the Royal Irish Rangers be considered.

8. WILLIAM KEOWN TRUST REQUEST FOR FUNDING

Attached hereto under Appendix 9 DCS is a copy of a letter from the William Keown Trust regarding the future sustainability of that organisation following the death of the founder, William Keown MBE, in March 2015.

Following an approach to the Chief Executive of Newry, Mourne & Down District Council by the Trust, a Proposal Document is attached under Appendix 10 DCS from which it is to be noted that a contribution of £1,500 from each council would ensure the continuity of the various William Keown Trust awards across Northern Ireland.

Recommendation

It is recommended that the request from the William Keown Trust for financial assistance of £1,500.00 so as to ensure the continuity of the various William Keown Trust awards across Northern Ireland be considered. 9. CONSTRUCTION EMPLOYERS FEDERATION PROVISION OF INDICATIVE CAPITAL EXPENDITURE PROGRAMME

Attached hereto under Appendix 11 DCS is a copy of a letter dated the 9th December 2017 from the Construction Employers’ Federation (CEF) enquiring as to the possibility of the Council providing its indicative capital expenditure programme over a set period of time. This provision would assist members of the CEF with forward planning.

This item has been considered by SOLACE and it is understood that other councils are not going to provide their Capital Programmes to CEF, but instead provide details of major projects to the Central Procurement Directorate (CPD) which publishes a list of all major upcoming government projects and which is available to CEF members.

Recommendation

It is recommended that the request from the Construction Employers Federation for it to be provided with the Council’s indicative capital expenditure programme over a set period of time be not supported, but that the Council provides details of all major projects to the Central Procurement Directorate prior to the tenders being advertised.

10. CONSUMER COUNCIL

10.1 Consultation “Draft Forward Work Programme 2017-2018” (Extended Closing Date: 15 February 2017)

(a) Consultation Response

I refer to the above document from the Consumer Council which is currently out to consultation. The Consumer Council have agreed to extend the date for the receipt of the Council’s comments to the 15th February 2016.

The consultation document can be accessed at http://www.consumercouncil.org.uk/publications/consumer-council-draft-forward- work-programme-2017-18/ and shall also be available at the meeting.

Recommendation

It is recommended that any comments which Members may wish to make on the Consumer Council’s consultation document entitled “Draft Forward Work Programme 2017-2018” be submitted to the Consumer Council by the extended closing date of the 15th February 2017.

10.1 Consultation “Draft Forward Work Programme 2017-2018” (Extended Closing Date: 15 February 2017) (Continued)

(b) Public Consultation Session Monday 30th January 2017 (2.00 pm – 4.00 pm) Consumer Council offices, Seatem House, 28 Alfred Street, Belfast

As part of the consultation process in regard to the above consultation document, the Consumer Council hosted a public meeting in their offices (Seatem House, 28 Alfred Street, Belfast) on the 30th January 2017 from 2.00 pm – 4.00 pm.

All members were notified of this on the 19th January 2017.

Recommendation

It is recommended that the attendance of any Member at the consultation meeting organised by the Consumer Council on the 30th January 2017 in regard to its consultation document entitled “Draft Forward Work Programme 2017-2018” be retrospectively approved and that approved expenses be paid in this regard.

10.2 Consumer Parliament Event Friday 24th March 2017 Spires Conference Centre, Belfast

Attached hereto under Appendix 12 DCS are details of the above Consumer Parliament event at which queries in regard to items such as energy, water, postal, transport and consumer rights can be raised and answered.

There is no fee for the event, the only expenses that would be incurred would be those in relation to travel.

Recommendation

It is recommended that nominations to the Consumer Parliament event of the Consumer Council in Belfast on the 24th March 2017 be considered, the Council to be responsible for the payment of approved expenses in this regard.

11. DEPARTMENT FOR COMMUNITIES HM TREASURY/DEPARTMENT FOR WORK & PENSIONS CONSULTATION RE PENSION SCAMS (EXTENDED CLOSING DATE: 15TH FEBRUARY 2017

Attached hereto under Appendix 13 DCS is a copy of a letter dated the 21st December 2016 from the Department for Communities regarding an HM Treasury/Department for Work & Pensions consultation on Pension Scams. The Department for Communities have agreed to extend the date for the receipt of the Council’s comments to the 15th February 2016.

11. DEPARTMENT FOR COMMUNITIES HM TREASURY/DEPARTMENT FOR WORK & PENSIONS CONSULTATION RE PENSION SCAMS (EXTENDED CLOSING DATE: 15TH FEBRUARY 2017 (Continued)

The consultation document can be accessed at https://www.communities- ni.gov.uk/consultations/pension-scams-consultation and shall also be available at the meeting.

Recommendation

It is recommended that any comments which Members may wish to make on the HM Treasury/Department for Work & Pensions consultation on Pension Scams be submitted to the Department for Communities by the extended closing date of the 15th February 2017.

ITEMS FOR NOTING

12. SEACHTAIN NA GAEILGE (IRISH LANGUAGE WEEK) 1ST – 17TH MARCH 2017

Attached hereto under Appendix 14 DCS is the promotional booklet in respect of Irish Language Week which runs from 1st – 17th March 2017. The booklet suggests events that could be organised to promote the Irish language.

This correspondence has been referred to Leisure & Community Development for action.

Recommendation

It is recommended that the promotional booklet for Seachtain na Gaeilge (Irish Language Week) which runs from the 1st – 17th March 2017 be noted and furthermore that the Committee notes that the matter has been referred to Leisure & Community Development for action.

13. DEPARTMENT FOR COMMUNITIES - WELFARE REFORM CONTACT NUMBER FOR ELECTED MEMBERS

I refer to the presentation on Welfare Reform which was made by the Department for Communities to the Committee on the 13th December 2016. At that meeting, the officials agreed to give consideration to the provision of a dedicated contact telephone number for Elected Members.

I now attach under Appendix 15 DCS a copy of a letter dated the 24th January 2017 from the Department for Communities advising that a dedicated contact number for Elected Members cannot be provided nor can the availability of existing numbers be widened. 13. DEPARTMENT FOR COMMUNITIES - WELFARE REFORM CONTACT NUMBER FOR ELECTED MEMBERS (Continued)

Recommendation

It is recommended that the letter dated the 24th January 2017 from the Department for Communities by way of a response in respect of the provision of a dedicated contact number for Elected Members be noted.

ADRIAN DONALDSON MBE DL FCMI DIRECTOR OF CORPORATE SERVICES 9TH FEBRUARY 2017 Appendix 1 DCS

LISBURN AND CASTLEREAGH CITY COUNCIL MEETING OF CORPORATE SERVICES COMMITTEE – 14TH FEBRUARY 2017

REPORT BY HEAD OF CENTRAL SUPPORT SERVICES

PURPOSE AND BACKGROUND

The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the Council.

The following decisions are required:

To agree that the Council progresses with an Electronic Records & Document Management System and that consultancy support is obtained to prepare a business case and implementation plan.

To agree that approval be given to cover any expenditure incurred in relation to the Council’s event for “Fly a Flag for Commonwealth Day” being held on the 13th March 2017.

To agree that the events associated with the Band of the Royal Marines be progressed and that the necessary expenditure be incurred by Central Support Services to hold the “Beat Retreat”.

To note the progress report on the Catering Contract at Lagan Valley Island and to agree that delegated authority be given to the Corporate Services Committee to agree the award of tender.

To note the progress report on the Legal Services Contract and to agree that the current contract be extended until 31 July 2017.

To agree that any comments which Members may wish to make on the Department of Health’s consultation on the Reformed IFR (Individual Funding Request) Policy Document and Guide for Patients and Service Users be submitted to the Department by the stipulated closing date of the 7th April 2017.

To note that that the membership of the Health Working Group up until the Annual General Meeting of the Council is that which is currently in place.

To note the replacement of Councillor B Hanvey by Councillor A Girvin as a delegate to the conference entitled “Improving Mental Health Provision in NI: Prevention, Treatment & Developments in Care” which was held in Belfast on the 17th January 2017.

To note the schedule of forthcoming meetings of the Lisburn & Castlereagh PCSP. ITEMS FOR DECISION

1. ELECTRONIC RECORDS & DOCUMENT MANAGEMENT SYSTEM (ERDMS)

The Corporate Management team have agreed that the implementation of an Electronic Records & Document Management System (ERDMS) should be further explored.

The implementation of an EDRMS can assist the Council meet its business and statutory needs in a number of ways including:-

• Secure & efficient storage and retrieval of information thereby freeing up office space at Lagan Valley Island and other locations • Accessibly to information which will assist with agile working • Automated transfer of records to PRONI • Assists decision making by delivering timely and correct information • Assists with IT storage as emails could be stored on an EDRMS (removes the need for limits on email inboxes if users file emails on a regular basis) • For policy development work, allows sharing of information • Facilitates responses to FOI and Data Protection Subject Access requests.

Central Support Services have been working with Finance & IT Services on this and in order to assist, the Council has approached the Local Government Training Group for financial assistance for consultancy support to prepare a business case and implementation plan. It is hoped that this could be provided but in the absence of this, it is recommended that the Council progress with this consultancy support, within this financial year.

Recommendation

It is recommended that the Council progresses with an Electronic Records & Document Management System and that consultancy support is obtained to prepare a business case and implementation plan.

2. FLY A FLAG FOR COMMONWEALTH DAY – 13TH MARCH 2017

Members are advised that Commonwealth Day is Monday 13th March 2017 and – as in 2016 and with the agreement of The Right Worshipful The Mayor, Councillor R B Bloomfield - the Council shall participate in this initiative with a small event being held at Lagan Valley Island.

Recommendation

It is recommended that approval be given to cover any expenditure incurred in relation to the Council’s event for “Fly a Flag for Commonwealth Day” being held on the 13th March 2017.

3. HMS HIBERNIA

As part of their community engagement, HMS Hibernia have arranged for the band of the Royal Marines to visit Northern Ireland. Following discussions, the Band of the Royal Marines have offered, following a concert in Lisburn, to “Beat Retreat” in Castle Gardens in May. The concert aspect of the visit is being progressed through Economic Development Unit and the “Beat Retreat” will be led by Central Support Services

Recommendation

It is recommended that the events associated with the Band of the Royal Marines be progressed and that the necessary expenditure be incurred by Central Support Services to hold the “Beat Retreat”.

4. CATERING CONTRACT AT LAGAN VALLEY ISLAND

Further to the decisions of the Corporate Services Committee meeting held in November 2016, I can advise that the Pre-Qualification Questionnaire (PQQ) stage of the procurement process is underway with the tender being issued to shortlisted applicants in early March. Prior to issue, it is intended to meet with the Councillors nominated by Party Group Leaders.

In order to allow the tender process to proceed, I would seek delegated authority for the Corporate Services Committee to agree the tender award once the evaluations have been completed by Officers.

Recommendation

It is recommended that the progress report on the Catering Contract at Lagan Valley Island be noted and that delegated authority be given to the Corporate Services Committee to agree the award of tender.

5. LEGAL SERVICES CONTRACT

The work on the above procurement exercise is continuing and in order to allow sufficient time for this to be concluded, the current contract should be extended to 31 July 2017.

Recommendation

It is recommended that the progress report on the Legal Services Contract be noted and that the current contract be extended until 31 July 2017.

6. DEPARTMENT OF HEALTH CONSULTATION ON THE REFORMED IFR (INDIVIDUAL FUNDING REQUEST) POLICY DOCUMENT AND GUIDE FOR PATIENTS AND SERVICE USERS (CLOSING DATE: 7TH APRIL 2017)

Attached hereto under Appendix 1 CSS is a copy of a letter dated the 25th January 2017 from the Department of Health regarding a consultation on the Reformed IFR (Individual Funding Request) Policy Document and Guide for Patients and Service Users.

The consultation document shall be available at the meeting and can also be accessed at https://www.health-ni.gov.uk/consultations.

Recommendation

It is recommended that any comments which Members may wish to make on the Department of Health’s consultation on the Reformed IFR (Individual Funding Request) Policy Document and Guide for Patients and Service Users be submitted to the Department by the stipulated closing date of the 7th April 2017.

ITEMS FOR NOTING

7. HEALTH WORKING GROUP – MEMBERSHIP

Members are advised that the Alliance Party representative on the Health Working Group was Councillor V Kamble who is now an Independent Member on the Council. Councillor Kamble is remaining on all committees etc until the Annual General Meeting of the Council.

The membership of the Health Working Group is revised at the first meeting of the Corporate Services Committee which follows the AGM.

Recommendation

It is recommended that the membership of the Health Working Group up until the Annual General Meeting of the Council be noted as being that which is currently in place.

8. POLICY FORUM SEMINAR “IMPROVING MENTAL HEALTH PROVISION IN NI: PREVENTION, TREATMENT & DEVELOPMENTS IN CARE” 17TH JANUARY 2017 - BELFAST

I refer to the above conference which was reported to the meeting of the Health Working Group held on the 9th September 2016 and to the Corporate Services Committee on the 13th September 2016.

I wish to advise that one of the Council’s delegates - Councillor B Hanvey – was unable to attend and that his replacement was Councillor A Girvin.

Recommendation

It is recommended that the replacement of Councillor B Hanvey by Councillor A Girvin as a delegate to the conference entitled “Improving Mental Health Provision in NI: Prevention, Treatment & Developments in Care” which was held in Belfast on the 17th January 2017 be noted.

9. LISBURN & CASTLEREAGH POLICING & COMMUNITY SAFETY PARTNERSHIP - SCHEDULE OF MEETINGS

Attached hereto under Appendix 2 CSS is a schedule of forthcoming meetings of the Lisburn & Castlereagh PCSP, including detail of venue.

Recommendation

It is recommended that the schedule of forthcoming meetings of the Lisburn & Castlereagh PCSP be noted.

CARMEL CONNOLLY HEAD OF CENTRAL SUPPORT SERVICES 9TH FEBRUARY 2016 Appendix 1 CSS Appendix 2 CSS

SCHEDULE OF PUBLIC/PRIVATE MEETINGS 2016/17

Date of meeting Type of meeting Location

Tuesday 21 February 2017 Private Meeting L.V.I

Tuesday 21 March 2017 Public Meeting TBC

Thursday 20 April 2017 Private Meeting L.V.I

Tuesday 16 May 2017 Public Meeting TBC (Commander’s 12 Month Report)

Tuesday 20 June 2017 Private Meeting L.V.I

• All private meetings will commence at 5.30pm unless otherwise indicated. A light tea will be served prior to all private meetings and will be available from 5.00pm • All public meetings will commence at 7pm unless otherwise stated Appendix 2 DCS

LISBURN AND CASTLEREAGH CITY COUNCIL MEETING OF CORPORATE SERVICES COMMITTEE – 14TH FEBRUARY 2017

REPORT BY HEAD OF FINANCE & I.T.

PURPOSE AND BACKGROUND

The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the Council.

The following decisions are required:

To agree that – subject to any comments made by the Committee – the draft response to the Department of Finance’s consultation document entitled “Rates Rethink” be accepted as the Council’s response thereto and be submitted to the Department of Finance by the stipulated closing date of the 16th February 2017.

To note the financial statement for the period ended the 31st December 2016.

To note correspondence dated the 20th December 2016 from Land & Property Services in relation to the in-year penny product.

ITEM FOR DECISION

1. DEPARTMENT OF FINANCE CONSULTATION DOCUMENT – “RATES RETHINK” (CLOSING DATE: 16TH FEBRUARY 2017)

I refer to the above document from the Department of Finance which is currently out to consultation.

The consultation document can be accessed at https://www.finance- ni.gov.uk/consultations/rates-rethink and shall also be available at the meeting.

The council’s draft response is attached at Appendix 1 Finance & IT.

Recommendation

It is recommended that – subject to any comments made by the Committee – the draft response to the Department of Finance’s consultation document entitled “Rates Rethink” be accepted as the Council’s response thereto and be submitted to the Department of Finance by the stipulated closing date of the 16th February 2017.

ITEMS FOR NOTING

2. FINANCIAL STATEMENT

The financial statement for the period ended the 31st December 2016 is attached to this report under Appendix 2 Finance & IT It is to be noted that the net profiled expenditure for the period is 9.00% below the approved estimates for the financial year 2016/2017.

Recommendation

It is recommended that the financial statement for the period ended the 31st December 2016 be noted.

3. LAND AND PROPERTY SERVICES 3RD QUARTER ACTUAL PENNY PRODUCT

Attached hereto under Appendix 3 Finance & IT is copy of a letter dated the 20th December 2016 from Land and Property Services relating to the in-year penny product 2016/2017.

Recommendation

It is recommended that correspondence dated the 20th December 2016 from Land & Property Services in relation to the in-year penny product be noted.

LEAH SCOTT HEAD OF FINANCE & IT 9TH FEBRUARY 2017 Appendix 1 Finance & IT

Part 1 : Commercial Rates reform

Investment in Small Business

Whilst the property based rates system should be retained there is a need for the system to be fair and equitable across all business operations whether linked to property or not (property is not now needed to run a business), efficient and cost effective. It is considered that given that 99% of local businesses are SME’s, the current tax system means rates being a fixed cost regardless of income. Also there is an element of unfairness where the rates only apply to businesses who require property to operate and does not consider changes to the way many businesses operate now online. There should be potential to make the rating system more aligned with local Councils economic development policies and initiatives to act as an incentive for business investment and growth. There is no doubt that the principles behind the rating system need to be simple to administer and to understand. Current reliefs and exemptions need to be reviewed with the aim of overall making the rating system fairer to all businesses and not just those who can benefit from exemptions because of the sector they operate in. It should also be noted that local Councils should be reimbursed for any reliefs proposed by the Department so as not to suffer any disadvantage through a reduction in local rates. The timing of the introduction of such reliefs could coincide with the proposed revaluations in 2017 to minimise the impact on ratepayers.

Questions for Consultees Do you agree that retail should be the subject of any SBRR Replacement scheme?

Reliefs need to be targeted, and used in a positive way for economic development, to see if they can be used as an incentive for new business development and investment particularly in our city centres, which would include the retail sector, and of local significance, small independent retailers.

Lisburn & Castlereagh City Council has a dedicated inward investment programme with a key focus on the City Centre, and attracting new business investment to this area, which has suffered decline across the retail sector in recent years. Lisburn City Centre is experiencing vacancy rates in line with the N. Ireland average of 14.5% (Springboard 2016) and encouraging new retail investment will have a key role to play in the revitalisation of the city centre. Retailers have also been disadvantaged by those businesses operating online who don’t have to pay any rates so again this relief proposed is welcome.

Such a replacement scheme could also help to target investment to particular parts or streets within the City Centre, particularly those areas targeted for regeneration.

The increase in the amount which businesses would financially benefit will have increased impact for those businesses availing of the scheme, which will help to stimulate investment or increase employment.

Do you agree that hospitality should be the subject of any SBRR Replacement scheme?

The planned Hillsborough Masterplan with an anticipated additional 200,000 visitors on an annual basis, and recent announcements on new hotel development opportunities ensures that the tourism sector is high on the agenda of Lisburn & Castlereagh City Council in terms of developing the required hospitality industry to support these.

Given the anticipated growth in tourism locally in the Council area, a decision to include the hospitality sector in the scheme is welcome.

Will the policy proposal address the issue of helping to regenerate our towns and cities?

The policy certainly has a role to plan in supporting the work of the Council in regenerating the City centre and village renewal schemes, and can be a tool to support this and attract new businesses and investment, but only if part of a wider package of support and incentives.

There is therefore a need to ensure the policy can work in tandem with Council strategy and investment objectives, with flexibility built in to respond and align if possible with areas earmarked for regeneration efforts.

What uses should be considered retail and hospitality (and what should be excluded)?

In agreement with what is set out in Annex A

Do you agree with the proposed conditions for entitlement?

Yes, there is a need to ensure that only genuine retail businesses benefit, rather than those business sectors such as banks, and other financial service providers who are also able to benefit from the scheme despite being for example part of a mutli-national group.

Should the balance of available relief be targeted at lower value or higher value properties?

This is where the local knowledge and evidence base of Councils can have a real role to play in ensuring that the scheme has the most impact in each individual Council area. Lisburn & Castlereagh Council has earmarked key areas throughout the city centre for master planning and regeneration proposals, so the policy should be delivered in line with these development plans.

Small Business Empowerment Zones Questions for Consultees Do you agree with piloting empowerment zones in these two areas?

It would be a missed opportunity if both schemes were running in the same Council area as it would have been good to get a sense of how well it worked in other Councils areas. However on the whole this could be a great project, with scope to be rolled out to other Council areas should they realise significant economic and social benefits.

Do you agree with the special measures proposed for the zones?

Yes this looks like a good model which will help to attract new businesses into those areas which require most investment. However it would be important that local councils are reimbursed by the Department for any potential loss of rates as a result of the scheme.

Are there other ways in which the rating system should be used to help businesses in these areas?

There is scope to have an even lower rates relief applied in these areas, particularly for new business start-ups, this could be for a period of up to 6 months whilst the business gets established, then reverting to the 50% automatic relief proposed.

What partnership arrangements should be put in place in order to maximise the potential benefits of this proposal?

Given the fact that Councils have now a statutory function to provide business start-up support, Local Government should be considered as a key partner in developing the additional business development support which is being proposed.

The new NIBSUP business start programme which is being developed in partnership by the 11 Local Authorities could have a key role to play in providing a pipeline of new businesses coming forward to locate to future Empowerment Zones throughout N. Ireland.

What criteria should be used to judge the success of this proposal?

The number of vacant units that become occupied, the number of new businesses that start up and employment generated.

Revitalising Our High streets

Questions for Consultees

Do you agree that the rating system should be used to incentivise behaviour?

Yes, subject to a business case that fully assesses the impact on income to Councils and impact upon the commercial element of the city centre for example if this is where property conversions were taking place. This should not be against current Council local development plans or regeneration plans once finalised.

Do you agree that this proposal will help demand for these properties?

Yes

Do you agree with limiting the incentive to the first occupier?

Yes, as it seems likely that the property and location would start to gather momentum at this stage in its own right as a residential property rather than a commercial property. Also this would minimise the impact of long term lower rates collection in Council areas.

What criteria should be used to judge the success of this proposal?

The number of vacant commercial properties converted to residential use; increase in town centre living; driving demand services which could then be measured: increase in new businesses/services in town centres as a result.

Charity Shops

Should charity shops be asked to pay a relatively small contribution to rates revenue?

Yes, as it could be argued that it is appropriate and affordable for some of these organisations to make a contribution to rates particularly where there is an interface with commercial activities or competition with the local private sector. It may not be affordable in the long term that 100% rates exemption is applied to all of these organisations.

In some instances this could be higher than the 20% imposed, possibly with local councils having an input into this process.

Should exemption be capped for charity shops at £25,000 NAV? Do you agree with proposal to make commercial landlords liable for rates on short term lettings to charities?

Yes, this should be capped as it will hopefully in the long term discourage Charity shops from occupying valuable high street properties which could discourage new commercial investment.

And yes landlords could be held liable to discourage this practice of letting to charity shops to avoid vacancy rates.

Empty Property Rates

Questions for Consultees Are there reasons as to why vacant property locally should be treated differently to other regions?

There may be an argument for differentiation in favour of areas where there is acute economic deprivation, but also the fact that N. Ireland because its an island already experiences significant economic disadvantages compared to these other regions.

Should a 75% charge apply here?

Not unless it can be clearly demonstrated that the increases charge will have a positive effect on reducing the number of vacant commercial properties. How would such a scheme me implemented and managed with landlords?

Application of too high a rate charge may encourage landlords to demolish the properties rather than seek out new tenants. This will remove the potential for longer term rate income and potential for economic activity in some cases.

Are there other reasons why empty factories should not incur a vacant rating charge?

Mines Questions for Consultees What are the implications for the mining sector of removing this relief?

Given that mines are also classified as industrial hereditaments and therefore entitled to 70% relief in the same way as other industrial hereditaments, and based on the principle that everyone should pay something, consideration should be given to removing the current rates exemption. With the industrial rating relief already in place this should not act as a barrier to any future commercial activity in this sector.

Halls of Residence Questions for Consultees Do you agree that the current Halls of Residence exemption currently treats some students more favourably that others?

Yes, the Council is in agreement that those students residing in University owned Halls of residence have an advantage over those students residing in private accommodation who are paying rates as part of their rents.

Do you agree with the Department’s assessment of this issue, following the earlier consultation this year?

Yes, given the increase in the number of new student accommodation which has been developed in Belfast recently by the private sector, this will ensure a level playing field and will help generate increased rates to pay for services which students also benefit from.

Hardship Relief Questions for Consultees Do you consider that hardship relief is necessary?

Yes Hardship Relief is necessary, in particular where there is a sudden crisis like adverse effects on businesses because of unexpected weather conditions e.g. severe flooding or very heavy snow which wouldn’t be covered as part of a business’s insurance.

If so, what changes are needed?

The proposal to raise awareness amongst businesses would be beneficial in the long term to increase knowledge of what types of circumstance is eligible for the relief, thereby increasing the accuracy of applications made to the scheme. Local Councils could assist in the implementation of this awareness raising in their areas to support local businesses.

What criteria should be used?

The criteria as outlined seems reasonable, with a view from local Councils where required providing a valuable source of local evidence to support applications.

It will be important that awareness of the scheme is improved and the definition of ‘exceptional circumstances’ be clearly defined to improve the information which businesses are accessing in relation to the scheme, and to help assist them in checking eligibility for the relief. This will also ensure that businesses who are truly eligible will come forward.

Please provide views on how this can be done without duplicating the coverage provided by insurance?

As already proposed every application should be treated on its own merits, this would take into account issues such as insurance coverage to ensure that businesses don’t use this relief as a justification for not taking out the appropriate insurance. As mentioned previously increased awareness of the scheme and eligibility criteria is required.

Do you think hardship support should be administered differently?

The Council is in agreement that there should be more practical support for businesses who need to apply for the relief, perhaps even direct support in completing the actual application form and advising on the various types of supporting evidence which would be acceptable.

Sport and recreation

Questions for Consultees Do you agree that spectator stands that do not generate income should be treated as part of the sport and recreation assessment?

It is recommended the Council support the proposal at Point 12 namely that spectator stands that do not generate income should be treated as part of the sport and recreation assessment. In addition however it is suggested the Council should go further and recommend that as the level of income generated for most small sport clubs will be marginal to their operating costs, an appropriate income threshold should operate whereby below this figure even those stands that generate an income should be part of the sport & recreation assessment and entitled to relief. This is further supported by the fact that in all such cases income generated from a spectator stand will go back into sports development through the voluntary efforts within each club.

Do you think that the present “de minimis” criteria creates an unfair advantage to some clubs?

It is recommended the Council recognise that the current “de minimus” criteria creates an unfair advantage for some private members clubs. The Council would however be of the view it does not accept that some proprietary clubs also struggle to compete with municipal courses as the latter principally focus on allowing beginner and occasional golfers to participate on a pay & play basis prior to individuals deciding whether they wish to join private member or proprietary clubs. The Council would contend that there also remain issues of access to the game for under-represented groups including females.

Part 2 : Domestic Rates reform

The Rates Cap Questions for Consultees

Do you agree that the capped system of domestic rates is unfair to the vast majority of ratepayers?

At 31 March 2016, the Council had 57,913 properties with an average capital value of £144,746 and a maximum value of £1.5m.

According to the statistics in the consultation, the reform would result in disadvantage to the top 1.3%. As the rates system will simply redistribute the financial burden, this would benefit a larger number to a much smaller degree.

The Council would only give consideration to this proposal if the impact of the following factors are taken into account:

• The age demographics of the reform on affected ratepayers – regardless of the ability to pay. The Council does not support any reform where there is a disproportional effect on the older community. ;

• the housing market – this could act as a significant disincentive to build or own properties of higher value;

• the attraction of highly skilled workers to live and work in the province i.e. those more likely to purchase a higher value property;

• Although the Council accepts that the rates system is not directly related to consumption of service, it acknowledges that it has a duty to provide Value for Money to the ratepayer. It would seem unreasonable to demand rates in excess of those in similar areas around the UK for specific ratepayers.

• The proposal to apply a levy equivalent to the regional rate only requires further clarification – it is not clear if the additional revenue raised will be divided between Local and Central Government

The Council would not support this in isolation of a revaluation on domestic properties.

Do respondents consider that sufficient mitigations are in place to assist low income households (particularly asset rich income poor pensioners) that will be affected by this policy?

As the population continues to live longer, a greater number plan to make future financial provision for their care as they become less able. Savings should therefore not be included in the calculation as the older population have less opportunity to create new wealth.

Do you think that additional safeguards need to be implemented in order to mitigate hardship caused by the proposal to lift the cap in respect of the regional rate element of the bill?

The Council has no comment about additional safeguards.

Early Payment Discount

Questions for Consultees

Do you agree with the Department’s assessment that the Early Payment Discount is unnecessary and unaffordable?

Given the small number of local rate payers (18%) in the Council area who benefit from the Early payment Discount scheme, this would indicate that most rate payers pay by direct debit, so would not be adversely affected if the scheme was too be removed or phased out.

The local ratepayers who do benefit from the scheme are also likely to be those most well off financially who can afford to pay their rates in one payment, so is unlikely to cause financial hardship to these households.

There is also a supporting argument to remove the scheme because of the potential administrative savings to be made by more ratepayers moving towards direct debit payment, and to minimise the cost to the Executive of the discount scheme which currently sits at around £5 million per year.

Do you agree that the policy should be phased out, before its removal?

Yes this seems a reasonable proposal, as it would give time for the concept to embed with ratepayers and would be in line with the rest of the UK which ended the early payment scheme on Council Tax in most Council areas.

Landlord Allowance

Questions for Consultees Do you agree with the proposal to reduce landlord allowances to 5%?

There seems to be a lack of evidence behind the basis for this proposal, in particular the actual costs to landlords in administering and collecting the rates from tenants.

What impact do you think this will have?

With affordable housing at a premium, and the reliance on the private rental market to provide social housing at a high, the impact of this reform should be carefully explored before any amendments to the allowance. A full appraisal should be undertaken to explore the impact of this reform across the rental housing sector before any reduction is introduced.

It is difficult to project the effect without empirical evidence or research – but it seem obvious that the private landlord will pass on any losses to the tenant.

Do you agree that the cut in allowance should be applied universally across all sectors?

The Council accepts that there seems to be limited justification for the allowance to NIHE or Housing Associations. However, the impact on funding will need to be considered to avoid an effect on the provision of social housing in the Lisburn & Castlreagh City Council area.

Energy Efficient Homes

Questions for Consultees Do you agree with the proposal to provide a rates incentive for newly built energy efficient homes?

It is not clear form the consultation document what standard is intended to be achieved or what definition for a low energy building is to be applied. However in principle any efforts to increase the volume and standard of new build energy efficient homes is to be welcomed. We would suggest that to ‘future-proof’ and give longevity to any proposed scheme that the standard chosen as the benchmark should exceed the NZEB (nearly zero energy building) level which will be a statutory requirement by 2020.

The Department should consider the relationship to the introduction of NZEB in 2020 and how this may affect the timing of Building Regulation applications to local councils.

It is felt that the introduction of this incentivisation may assist the industry in the transition to NZEB in 2020, but would also caution that due to the initial build cost, to meet any specified eligibility standard, it may restrict the availability of the scheme to those financially better off. We would also add that previous schemes of this nature have not proven to be highly successful.

We would also like to draw attention and highlight that measures are required to incentivise home owners to undertake energy efficient measures to existing homes which makes up a significantly higher proportion of the housing stock in Northern Ireland. Measures in this area would have a much more significant impact in terms of reducing energy consumption for a wider range of people.

What are your views on an appropriate standard, reliable assessment and safeguards?

Until there is clarity on what standard is to be achieved it is difficult to consider what safeguards would be most appropriate. Through the European Directive on Energy Performance, we are moving away from carbon reduction to reducing energy consumption; it would therefore make sense to use the same or similar language as used in NZEB to remove any possible confusion.

Whatever metric is applied, it should be a more robust standard, over and above that required by Building Regulation 43b and for NZEB.

We agree the auditability of the metric is crucial and suggest it should relate to what is built on site as opposed to what is proposed. Based on the suggestions contained within the consultation paper we would feel an assessment such an as the ‘on construction EPC’ may be the most effective means to measure the energy efficiency of the property. This would allow auditability and a due diligence process to be instigated through the accreditation schemes.

Do you agree with limiting the incentive to the first occupier?

We disagree with limiting it to the first occupier as this should be about the efficiency of the building for a defined time period and not the ownership of a home.

What criteria should be used to judge the success of such a measure?

A simple measure could be the number of homes who when audited meet the requirements of the rates incentive proposals.

However we reiterate that much more significant positive impacts could be achieved by incentivising energy efficiency measures to existing homes as they are a vastly greater percentage of the building stock on Northern Ireland.

Appendix 2 Finance & IT Appendix 3 Finance & IT

Land & Property Services Lanyon Plaza 7 Lanyon Place TOWN PARKS BELFAST BT1 3LP E-Mail: colm.o’[email protected] FROM: Colm O’Hagan

DATE: 20th December 2016

TO: Leah Scott Lisburn and Castlereagh City Council

FORECAST THIRD QUARTER ACTUAL PENNY PRODUCT (APP) 2016-2017

Land & Property Services (LPS) has completed third quarter APP forecast calculations for the rate year ending 31st March 2017. The forecast outturn for Lisburn and Castlereagh City Council is a positive sum of around £230K equivalent to a 0.56% increase in revenues estimated through the rate setting process. The forecast provides early notification of what progress has been made against the estimate and whether we are on target to meet revenue predictions. In the case of your Council, the predicted outturn is a positive one but you need to bear in mind that changes to property valuations and occupancy occur on a daily basis and accordingly movement in the forecast APP is to be expected. The forecast outturn was calculated based on the following assumptions and information extracted from the Revenues and Benefits systems.

The Assumptions

 Gross Rate Income (GRI) calculated to 30th November 2016. An examination of the tax base for Lisburn and Castlereagh City Council shows that there has been growth in the domestic sector of £78K and contraction in the non- domestic sector of £188K (in regional and district rate terms) during the quarter.

 Rates foregone from vacant property in the non-domestic sector for the initial three month exemption period have been calculated based on the monetary value of losses used in the EPP, at 31st March 2016 or 30th November 2016 whichever is the higher. In the case of Lisburn and Castlereagh City Council the forecast has calculated these based on losses as at 30th November 2016. Losses in the “50%” and “Exempt” categories were calculated based on the actual loss at 30th November 2016 plus a 2% uplift. In this regard losses built into the forecast exceed actual losses in the LPS accounting system at 30th November 2016 by £47K inclusive of district and regional rates. Accordingly unless losses in those categories increase by that amount between now and year end then there is the potential for further improvement in the forecast.  Rates foregone (exclusions including developer) from REH have been calculated based on the actual loss at 30th November 2016.

 Discount by way of landlord allowances has been calculated at the actual loss as at 30th November 2016.

 Write-offs based on losses of £24.7 million used in the estimates. As at 30th November 2016 the estimated losses due to write-off that have been included in this forecast exceed the actual write-off in Lisburn & Castlereagh by £692,730. However, we expect a significant increase in the volume of write-off processed in the final quarter. If the final figure is lower than that used in the estimate there is additional scope for the positive outturn to improve further.

 Cost of Collection estimated at £20.3 million for the rating year apportioned across the 11 Councils on the basis of statutory formula. Rateable Values used were the average of those in the Valuation Lists at 31st March 2016 and 30th November 2016.

 The CAP based on losses in the system at 30th November 2016.

The detail of these forecast indicative figures can be found in the attached Schedules 1, 2 and 3 and APP analysis workbook for 2016/17 rating year.

With regard to losses in the non-domestic sector and in particular vacant property we should not be complacent. The economic climate remains challenging and can impact without warning and sometimes significantly on revenue streams, thus making projections very difficult. We therefore believe that we – and the Council – need to take a prudent approach to penny product figures at this stage of the year.

The Way Forward

The approach to the 2016/17 in-year APP forecasts has taken into account previous discussions with individual Councils and the Penny Product Working Group. However, in order to ensure that the forecast is as robust as possible, these draft figures are being issued for Council Finance Officers for review and agreement.

Whilst LPS has considered all of the information available within the organisation, it is not privy to all that is happening across Council areas and there is the potential for these indicative figures not to reflect matters that could have a material impact on the outturn. This may arise as the result of a major new development under phased construction, a large property demolished or fire damaged, a business closing down or perhaps a business facing administration or bankruptcy. We therefore welcome your insight into any significant local impacts which should be reflected in this forecast.

It is important to continue to work collaboratively on penny product matters, in order to address the challenges being posed by the ongoing economic downturn. Accordingly, I would ask you to carefully examine this note, the assumptions used and the various attachments and let me know if there are any changes you would like made. In addition, you may wish to speak with your Building Control and Economic Development colleagues to establish if they are aware of any changes likely to arise in the tax base before year end and which could materially affect this indicative outturn. Any potential changes should be alerted to me, along with any suggestions on how these should be reflected in the calculations. We are more than happy to work with you to remodel the forecast.

It would be helpful to have any comments on the forecast calculations or requests for a discussion by not later than Friday, 13th January 2017. Following that, we will, where appropriate, remodel the calculations and issue to you by Friday, 20th January 2017. Our intention is that the calculations will become the formal record between LPS and the 11 Councils.

In addition to the normal Schedules I have attached the following:

 Property rateable values by distinguishment type to 30th November 2016.

 Revisions to the Lists by distinguishment for month ending 30th November 2016.

 List of value significant applications/appeals Land Tribunal cases etc.

 Debt analysis including age.

Revaluation and Valuation Lists

With regard to challenges against the Valuation List entries, we have not made any assumptions in the forecast as to what the likely outcome may be. There are sensitivities around challenges/appeals, particularly those that are value significant, and any attempt by us to pre-empt the outcome could prejudice discussions between Appellants and Valuation Directorate. At this stage we can tell you that arising from the Non-Domestic Revaluation effective 1st April 2015, LPS has received just under 5,000 applications (6.7% of non-domestic properties) from ratepayers for a review of their list entry. The applications are a mixture including some that are value significant and work is ongoing to progress them to a conclusion. LPS has cleared more than 80% of the 7th list applications to date with an overall list reduction of 0.59%. We are of course happy to discuss the matter but any adjustments ahead of the formal outcomes are a matter for you.

I look forward to hearing from you and will be happy to explain any of the detail or provide additional information. I can be contacted by e-mail at: (colm.o’[email protected]) or telephone 02890 336776.

COLM O’HAGAN Head of Operational Finance Appendix 3 DCS

LISBURN AND CASTLEREAGH CITY COUNCIL MEETING OF CORPORATE SERVICES COMMITTEE – 14TH FEBRUARY 2017

REPORT BY HEAD OF HUMAN RESOURCES & ORGANISATION DEVELOPMENT

PURPOSE AND BACKGROUND

The purpose of this report is to set out for Members’ consideration, a recommendation relating to the operation of the Council.

The following decision is required: To note information relating to the Elected Member Development Steering Group.

ITEM FOR NOTING

1. ELECTED MEMBER DEVELOPMENT STEERING GROUP

The Elected Member Development Steering Group met on 18th January 2017 and attached at Appendix 1 HR&OD are the minutes of this meeting.

Recommendation

It is recommended that information relating to the Elected Member Development Steering Group be noted.

MS SINEAD CLARKE HEAD OF HUMAN RESOURCES & ORGANISATION DEVELOPMENT 9TH FEBRUARY 2017 Appendix 1 HR&OD

ELECTED MEMBER DEVELOPMENT STEERING GROUP WEDNESDAY 16 JANUARY 2017 AT 4.30PM

MEETING REPORT AND ACTION NOTES

Members Present

Cllr John Gallen SDLP Cllr Andrew Girvin TUV Cllr Hazel Legge UUP Ald Stephen Martin APNI

In attendance

Caroline Magee, Head of HR & OD (Acting) Diana Stewart, HR & OD Manager

Apologies

Cllr Nathan Anderson DUP

Declarations of Interest

No Report & Actions: Actioned by: Target date:

1. Governance Issues Noted by all N/A Cllr Andrew Girvin chaired the meeting in Cllr Anderson’s absence.

2. Matters Arising HR & OD Manager April 2017 Members noted the updates to to maintain contact regional activity in relation to with NILGA planned NILGA activity, including : regarding their  General Power of Competence Member  Regional Planning Training Development Refresher Events Programme and possible Members agreed to consider attendance at a inviting the NILGA Chief Executive future meeting to a future meeting of the Steering Group to give an overview of the proposed Member Development Programme. No Report & Actions: Actioned by: Target date:

3. Elected Member Learning and Development Needs

3.1 Draft Elected Member Development Strategy for Lisburn and Castlereagh City Council

Members considered the draft Noted by all N/A Development Strategy and agreed that it reflected current practice and criteria requirements of the Elected Member Development Charter.

Members noted that the strategy was an Noted by all N/A evolving document which would be reviewed on an ongoing basis.

Members were issued with copies of the HR&OD Manager March 2017 appendices to the Development Strategy and informed that the following Appendices would be considered at the next meeting:  Councillor Role Profiles  Member Development Training Evaluation Process

3.2 Elected Member Professional Development Discussion Paper

The Paper was discussed in detail and HR & OD Manager March 2017 Members were supportive of the suggested approach for an individual allowance for each member.

Members agreed that this approach would ensure flexibility for individual Members whilst ensuring that people feel able to avail of and have access to professional development.

Members agreed that a draft policy HR & OD Manager March 2017 should be considered at the next to draft policy for meeting of the Steering Group. consideration at next meeting

No Report & Actions: Actioned by: Target date:

3.3 Learning and Development Plan for Elected Members

Members were reminded that the Noted by all ongoing Learning and Development Plan reflected the outcomes of the analysis of training needs which sought to provide a baseline to inform the development of a programme of member development to address both corporate and individual needs over the medium term.

Members agreed that the development HR & OD Manager March 2017 of the recommended learning and to prepare budget development programme will require outline for next funding and consideration was given to meeting an appropriate level of budget provision for this purpose taking into account the proposal for individual allowances. Members agreed this would allow officers to source suitable training providers within the training budget identified and to continue to make progress on Charter accreditation.

Members noted the training plan for HR & OD Manager By 24 February 2017 and agreed a brochure for all to draft a brochure Members should be made available for circulation.

3.4 Feedback from the Next Generation Leadership Programme

Members were given a verbal feedback Noted by all N/A report on behalf of Cllr Gray following her completion of the Next Generation Leadership Programme.

Following a general discussion on how HR & OD Manager By 23 January best to communicate and share learning to contact Cllr it was agreed that, on behalf of the Gray Steering Group, Ald Martin would give a verbal update on the work of the Group at the next Council meeting and invite Cllr Gray to give feedback on the Next Generation Leadership Programme.

No Report & Actions: Actioned by: Target date:

4. Overview of the Council’s eLearning Platform

The HR & OD Manager gave a presentation which detailed the rationale, content, accessibility and elected member portal.

Members agreed it was a useful HR & OD Manager March 2017 resource and requested that a to organise demonstration be made to Council.

5. Any Other Business

None

6. Date of Next Meeting

Members agreed the next meeting All to note should be scheduled after the elections on 02 March and that the date should be agreed with the Chair, in the first instance.

Appendix 4 DCS Appendix 5 DCS

Appendix 6 DCS

Appendix 7 DCS Appendix 8 DCS Appendix 9 DCS Appendix 10 DCS

PROPOSAL PRESENTED BY WILLIAM KEOWN TRUST TO REQUEST COUNCILS TO ASSIST IN FUNDING THE PERSONAL ACHIEVEMENT AND ACCESS TO BUILT ENVIRONMENT AWARDS

“Don’t see the disability – see the person”. Bill Keown, Founder of the William Keown Trust

Background Northern Ireland has a high number of people with disabilities. According to the 2011 Census 20.6% of the population state their day-to-day activities were limited because of a long-standing health problem or disability. Other research suggests that 11% population describe themselves as carers. In total this represents over 30% of population, excluding the extended impact of disability on family members and friends. The William Keown Trust (WKT) has been an independent voice advocating the recognition of people with disabilities, and lobbying for improved access to services and for changes in regulations to recognise the characteristics of those with disabilities.

In our democracy, Local Government is closest to the citizen; so too is the WKT in its longstanding interaction with the people of Northern Ireland. From its establishment in 1980 the WKT has enjoyed a very close relationship with Councils, at both Councillor and Officer level, having previously hosted Public Access Committee Meetings in Council Offices (Appendix A).

Review of progress to date The WKT has represented those with disabilities by consistently highlighting the achievements and promoting the dignity of people with disabilities, which is the stated purpose, or mission, of the WKT. This has been delivered through:

• The WKT Personal Achievement Awards o Adult Achievements Awards and Children of Courage Awards & (encouraging adults and children with disabilities, in line with the WKT mission). o Carer Awards (recognising the lengthy, sacrificial devotion, which many carers give to the child or adult with a disability, often in very difficult circumstances and going unnoticed). o Special Awards (recognising an outstanding accomplishment). • The WKT Access awards (encouraging architects and developers to go ‘the extra mile’). • The WKT acting as an independent and authentic voice for the community at ‘grass roots’ level enabling an unwavering stand to be taken to challenge policymakers in Government. • The consistent lobbying by the WKT, and others, having ultimately resulted in the Disability Discrimination Act being introduced; and the integration of disabled access into the Building and Planning Regulations

Why the WKT is important to the Community As the Councils seek to represent the citizen and promote well-being, there is an overlap in relation to a shared value of ensuring all people in society are treated equally and are valued, irrespective of politics, religion or physical or mental ability. The WKT, through its Children of Courage Awards & Adult Achievements Awards advance that purpose. Together, with Councils, issues that affect those with disabilities can be so identified and thereby included in forward community planning, ensuring that no section of society feels marginalised.

1 What the WKT plans to do in going forward The feedback from the public to the WKT in reference to the Awards coupled with the actual statistics of recipient numbers and their widespread geographical locations demonstrates that such genuine recognition is something that is highly valued. Comments from Award winners and their family members, speaking about the WKT Awards, re-inforce this:

“Each day is a challenge to him but, throughout it all he keeps smiling. Thank you for all the Trust has done for us and continues to do for others.” Parent, Comber.

“Five years ago I got one of your awards and its hanging in my bedroom. When I see that every night, it’s something to encourage me for the next day”. Award winner from Derry and Strabane Council Area.

“Everyone that was there was full of positive spirits…It gives all those children recognition that they are special. Every one of those kids…[are] working against the odds…they are inspirational because they get all of this and they don’t complain and moan about it.” Parent, Newtownards.

The WKT believe that the Personal Achievement Awards (Children of Courage, Adult Achievement and the Carers awards) closely correlate to Councils’ aims of serving the citizen. Moreover, the key role of Councils in Planning and Building Regulation matters suggests that the WKT Access Awards promote equality by ensuring that everyone, irrespective of a disability, can enjoy equality of access to the built environment.

The WKT wishes to continue to organise and deliver the annual Personal Achievement Awards with nominations sought from across Northern Ireland. Records show (Appendix B) that the award winners come from all over Northern Ireland making this an all-encompassing province-wide initiative and therefore one that impacts on all 11 Council areas. The WKT is currently seeking nominations for the 2017 Awards.

The request for funding to is to enable these awards to continue. The WKT plans to continue the Personal Achievement Awards and the Access Awards. However, for both to be maintained, a new source of funding is required.

Why are the Trustees seeking support and financial assistance at this time? The Trust’s Founder and CEO, the late Bill Keown MBE, passed away in March 2015 – a passing which would invariably create a major void within the organisation. Throughout the intervening period since Mr Keown’s death, the Trust has nonetheless maintained all of its objectives – albeit with great difficulty. Although in advanced years Mrs Beth Keown, Mr Keown’s Widow, has been the key driver to such delivery but understandably is now finding it extremely difficult to maintain that status quo.

The Directors are very concerned as to the future of the Trust and have been considering what options might be open to them. Importantly, they do not wish to see an end to the invaluable benefits delivered by the Trust – indeed, they are unanimous in their wish that the continuation of the Trust’s work be maintained as a valued ‘Legacy to its Founder’.

2 The level of financial support requested Typically, there are 50 Personal Achievement Awards Awards made annually, although that could be significantly increased through the increased potential of working in partnership with the 11 Councils. The WKT assesses the applications with much of that work carried out on a voluntary basis supported by a Part-time Administrator employed by the Trust. Costings for the delivery of the Personal Achievement Awards, and also the Access Awards, are presented on Appendix C. There is a view that, with Council's financial support, these events could be enhanced and made even more special for those who are Award Winners, their carers, family and friends.

These figures suggest that support of £1,500 from each Council would ensure the continuity of the various WKT Awards across Northern Ireland whilst demonstrating at local level tangible recognition of the important contribution people with disabilities make to their respective local community.

Monitoring and Review The WKT would agree performance indicators with the Councils so that progress may be measured. It would also provide such regular updates to Councils as would be deemed both practical and acceptable, with an open welcome for input from the Councils with regard to the organisation and promotion of the various Awards.

The WKT is managed by Trustees who are drawn for all over Northern Ireland and it would be possible to have Trustees from within a Council area present a report as required.

Summary The WKT has been continually active in representing the cause of people with disabilities since 1980.

Recognising the value of such individuals, an Awards system was set up that encourages people with disabilities, recognises their achievements and contribution to civic live, and helps to motivate them by way of the reassurance that ‘disability does not mean inability’.

The charismatic founder, Mr William Keown, was a truly great believer in people and passionately maintained that the WKT Awards provided beneficiaries with genuine hope and confidence. These values overlap those of Councils seeking to promote equality for all and committed to improving the quality of life for everyone.

Council support for the WKT Annual Awards would impact positively on a significant proportion of the population and advance the shared value of equality for all.

3 Appendix A

PUBLIC ACCESS COMMITTEE

The Public Access Committee (PAC) typically met bi-annually at various locations throughout Northern Ireland. Its purpose was to bring a range of people together from Central Government, Local Government, NGO’s and private sector with the common aim of improving access for people with disabilities. There was an emphasis on local issues in relation to the area where the meeting was being located.

Typically, the meeting was hosted in Council offices, kindly granted. The PAC meeting were held in the following Council areas:

COUNCIL PAC MEETING LOCATION

Antrim and Newtownabbey Antrim Ards and North Down Newtownards Armagh City, Banbridge and Criagavon Armagh & Craigavon Belfast City Causeway Coast and Glens Ballymoney & Coleraine Derry and Strabane Derry & Strabane Fermanagh and Omagh Enniskillen Lisburn and Castlereagh Mid and East Antrim Ballymena & Larne Mid Ulster Cookstown Newry, Mourne & Down Newry & Downpatrick

4 Appendix B

WKT PERSONAL ACHIEVEMENT AWARDS AND PRESTIGE ACCESS AWARDS 2000 - 2016

The Founder of the WKT – Mr Bill Keown – was recorded in an interview with the Belfast Newsletter (22 Aug 2011) as making the following observation.

“We don’t use the word disabled, we only say ‘people with a disability’. We put people first. If you went out into the street and said ‘I met Bill Keown, you know that disabled man from Dundrum’, they will remember my disability rather than my potential.”

It was that distinguishing attitude, and an adherence to those core values, that prompted Bill Keown to set up the Personal Achievement Awards in 1980 in order to give recognition to people who are achievers despite their disabilities. These Awards are made up of:

• Adult Achievers • Children of Courage • Carers • Special Awards

To encourage access to buildings that were suitable for people with disabilities, but also for expectant mothers, the aged, infirm, temporarily disabled and injured, William Keown established the Prestige Access Awards. These were awarded to buildings where the developers ensured that access provision and facilities took account of the special needs of people with disabilities.

The geographical spread of these Awards, in the period 2000 – 2016, is presented below:

COUNCIL ACHIEVEMENT ACCESS

Antrim and Newtownabbey 95 7 Ards and North Down 66 9 Armagh City, Banbridge and Criagavon 66 35 Belfast City 95 37 Causeway Coast and Glens 41 19 Derry and Strabane 48 13 Fermanagh and Omagh 154 18 Lisburn and Castlereagh 26 12 Mid and East Antrim 43 22 Mid Ulster 37 38 Newry, Mourne & Down 110 50 TOTAL 771 260

5 Appendix C Personal Achievement Awards Costs / Expenses.

Hotel Venue for Interview of Nominees £150 Food & Beverages for Interview Panel £50 Certificates Framing £500 Trophies & Cups Engraving £250 Invitations Printing & Postage £100 Office Admin Expenses – Printing Nomination Forms & Certificates; Telephone; Programme Folder Compilation; Latest Newsletter Proof & Production £1,000 Mileage to collect Trophies & Cups + Delivery to Engravers & Certificates to Glazers / Framer £150 Hotel Venue for Awards Ceremony + Food & Beverages £1,400 Event Photography & Additional Photo Production £300 Corporate Gifts – Sweets & Chocolates £135 Gift to Invited Guest Speaker £150 Gift to WKT President / Vice-President £50 Ulster Tatler Publication of the Event £300 Office Wages - Pre & Post Event (100 Hours) x 2 £2,800 Total Expenses £7,335

Access Awards Costs / Expenses.

Individual Buildings Access Visits & Writing of Reports / Citations £450 Food & Beverages for Surveyor & Driver £50 Mileage Incurred on the various visits throughout the 6 Counties. £295 Certificates Framing £585 Invitations Printing & Postage £75 Office Admin Expenses – Printing Nomination Forms & Certificates; Telephone; Programme Folder Compilation; Latest Newsletter Proof & Production £1,000 Mileage for Delivery of Certificates to Glazers / Framer £25 Venue for Awards Ceremony + Food & Beverages £1,200 Event Photography & Additional Photo Production £380 Corporate Gifts – Sweets & Chocolates £135 Gift to Invited Guest Speaker £150 Gift to WKT President / Vice-President £50 Ulster Tatler Publication of the Event £300 Office Wages - Pre & Post Event (100 Hours) x 2 £2,800 Total Expenses £7,495

6 Appendix 11 DCS Appendix 12 DCS

From: Kelly, Keelin [mailto:[email protected]] Sent: 02 February 2017 14:04 Subject: Save the Date - Consumer Parliament event - Friday 24 March, 9.30am

Please find below info about our inaugural Consumer Parliament event. Please share with anyone you think would be interested in attending but if you also have space to include the details in any upcoming e-newsletters or other channels that would be very much appreciated.

If you do have a forum or channel through which you can share the info and can give me the details, that would also be really appreciated!

Kind regards Keelin

Save The Date!

What: Consumer Parliament event - an opportunity to raise and discuss the issues most important to you and have your energy, water, postal, transport and consumer rights queries answered.

When: Friday 24 March 2017, 9.30am

Where: Spires Conference Centre, Belfast

Free to attend. Refreshments and lunch will be provided. Special £5 all day parking rate.

Reserve your place – email [email protected]

We Want to Hear From You! The Consumer Council is consulting on our draft Forward Work Programme 2017- 2018 http://bit.ly/2j3vEyB Comments welcome at our 30 January event or via phone/email/survey monkey by 12 February 2017.

Please consider the environment. Do you really need to print this email? Appendix 13 DCS

Social Security Policy and Legislation Division Level 8 Causeway Exchange 1-7 Bedford Street BELFAST BT2 7EG Phone: 028 9082 3332 email: anne.mccleary@communities -ni. gov.uk

Your ref:

Our ref: CO1-16-17950

21 December 2016

Dear Sir or Madam

PENSION SCAMS: CONSULTATION

For many people, pension savings will be their largest financial asset which they will save towards over the course of their working lives. Pension savings are therefore an attractive target for fraudsters.

The paper Pension scams published jointly by HMT and DWP seeks views on a package of measures to tackle three different areas of pension scams, including a ban on cold calling in relation to pensions. The paper is available at https://www.gov.uk/government/consultations/pension-scams

Pension scams can cost people their life savings, and leave people facing retirement with limited income, and little or no opportunity to rebuild their pension savings. The government is committed to protecting people from pension scams; and pursuing those who perpetrate pension scams wherever possible.

This consultation sets out a package of measures aimed at tackling three different areas of pension scams:

• a cold calling ban is designed to cut off a key source of pension scams whilst also sending a clear message to consumers that they should hang-up if they are cold called about their pension;

• current legislation gives pension schemes limited scope to refuse a transfer to a scheme which looks like a scam, even if they have legitimate concerns as to the safety of a member’s savings. The consultation seeks views on clarifying the law so that schemes can block pension transfers based on clear objective criteria;

• single-member occupational pension schemes currently require no registration with The Pensions Regulator, and can be set up using a dormant company as the sponsoring employer. They are therefore an easy way for fraudsters to register a pension scheme with HMRC. The consultation seeks views on making it a requirement that only active companies can register a pension scheme.

I would draw your attention to Chapter 7.1 of the paper which sets out how the law relating to Freedom of Information may apply to any comments made in response to the consultation.

If you wish to make any comments, please send by 13 February 2017 to:

Helen Wilson Department for Communities Social Security Policy and Legislation Division Level 8 Causeway Exchange 1-7 Bedford Street BELFAST BT2 7EG

Telephone 028 9082 3234

You can also respond using the following e-mail address: [email protected]

Yours faithfully

ANNE McCLEARY Director of Social Security Policy and Legislation

Appendix 14 DCS

Príomhurra Sheachtain na Gaeilge: Ag Eagrú Imeachtaí | Organising Events

Untitled-1 1 22/10/2014 16:16:01 Ag Eagrú Imeachtaí | Organising Events Clár | Contents

Fáilte | Welcome ……………………………………………………………………………………………...... 2

Lá Na Meán Sóisialta | Social Media Day ……..……...... ……...... ………….……..….….. 3

Ag Eagrú Imeachtaí | Organising Events …..………………………………………………………………... 5

Tráth na gCeist | Quiz …………………………………………………...... ……………...... ……...... 12

Ábhair Tacaíochta | Support Materials …………………………………………………………...... 16

TEAGMHÁIL | CONTACT Ó dheas SnaG, 6 Sráid Fhearchair, Baile Átha Cliath 2. Guthán: +353 (0)1 4757401 ● Facs: +353 (0)1 4757844 Ríomhphost: [email protected] ● Suíomh Gréasáin: www.snag.ie

Ó thuaidh SnaG, Gaeláras Mhic Ardghail, Cnocán Phádraig Naofa, 6b Sráid an tSéipéil Uacht, Iúr Chinn Trá, Co. an Dúin BT34 2DS Guthán: +44 (0)28 7548 393601 Ríomhphost: [email protected] ● Suíomh Gréasáin: www.snag.ie

Lean sinn ar Facebook: SeachtainnaGaeilge Lean sinn ar Twitter: @SnaGaeilge Lean sinn ar Instagram: @SnaGaeilge Lean sinn ar Snapchat: @CnaGaeilge

SPRIOCDHÁTAÍ | DEADLINES

1. Clárú príomhimeachtaí le cur chun cinn leis na meáin …...... 16/12/2016 Deadline to register key events for media promotion

2. Clárú imeachtaí do Chlár Oifigiúil na Féile, Sult ….……………………………...... ….. 20/01/2017 Deadline to register events in Sult, our Official Festival Guide

3. Orduithe d’ábhair tacaíochta …...... ………………………………..… 03/02/2017 Deadline to order Support Materials

4. Iontrálacha do na Comórtais Óige (sonraí ar www.snag.ie) …...... ………………… 30/03/2017 Deadline for Youth Competition Entries (details on www.snag.ie)

Príomhurra Sheachtain na Gaeilge: 1

Untitled-1 1 22/10/2014 16:16:01 Fáilte | Welcome

A Chairde,

Go raibh míle maith agaibh as a bheith linn d’fhéile 2017. Tá súil againn go gcabhraíonn Lámhleabhar Sheachtain na Gaeilge 2017 libh agus sibh ag cur na Gaeilge chun cinn le linn na féile i bhur gceantar féin. Go raibh míle maith agaibh for taking part in SnaG 2017. I I mbliana beidh lá speisialta againn darb ainm ‘Lá na hope the our Seachtain na Gaeilge 2017 handbook will be Meán Sóisialta’ le daoine idir óg & aosta a spreagadh le of help to you in promoting Irish in your locality during Gaeilge a úsáid ar líne (lch 4). Táimid ag súil go mbeidh this year’s festival. na mílte daoine páirteach ar an lá. This year Seachtain na Gaeilge will have a special day Tionscadal eile a bheidh ar bun againn in 2017 ná úsáid called ‘Lá na Meán Sóisialta’ to encourage people of all na Gaeilge agus Seachtain na Gaeilge a chur chun cinn i ages to use Irish on social media (page 3). We’re hoping measc na hearnála gnó (lch. 4) i gcomhpháirt le Peig.ie & to have thousands of students, teachers & parents An tEolaire Gnó. participating in the event.

Mar aon le heolas faoi na himeachtaí nua seo, tá smaointe As part of another exciting initiative in 2017, we will be imeachtaí, comhairle pleanála, tráth na gceist samplach promoting the use of Irish and Seachtain na Gaeilge in agus liosta de na hábhair tacaíochta atá ar fáil sa the business sector (page 4) in conjunction with Peig.ie & lámhleabhar seo. their Irish language business directory.

Gheobhaidh sibh tuilleadh acmhainní ar ár suíomh idirlín As well as details of these new events, there are also www.snag.ie agus cuirtear gach eolas faoin bhféile ar ár event ideas, planning advice, quiz questions, a list of our gcuntais: facebook.com/SeachtainnaGaeilge & support materials and much more in the handbook. twitter.com/SnaGaeilge. You can find more resources online at www.snag.ie Tá súil againn go mbeidh ar bhur gcumas páirt a and we regularly update our accounts: facebook.com/ ghlacadh i Seachtain na Gaeilge 2017 agus dar ndóigh, SeachtainnaGaeilge & twitter.com/SnaGaeilge má tá aon tacaíocht ag teastáil uaibh, beimid an-sásta cloisteáil uaibh. We hope you will be able to take part in Seachtain na Gaeilge 2017 and of course, if we can offer any support, Ná bíodh leisce oraibh teagmháil a dhéanamh linn ag we would be happy to hear from you. [email protected] nó +353 (0)1 4757401. Please do not hesitate to contact us at [email protected] or Go n-éirí go geal libh, +353 (0)1 4757401. Foireann Sheachtain na Gaeilge – Brenda, Orlaith, Seán & Síomha

Molaim go mór cathaoirleach Sheachtain Great credit is due to the chair of Seachtain na Gaeilge, na Gaeilge, Conchubhair Mac Lochlainn, Conchubhair Mac Lochlainn, the board and to all who baill an bhoird agus gach duine a bhfuil are involved in the organisation of Seachtain na Gaeilge baint acu le himeachtaí Sheachtain na throughout the country and the world. Gaeilge fud fad an domhain. There is a significant difference between the amount of Tá difir suntasach idir an líon daoine gur féidir leo Gaeilge people who have the ability to speak the language, and a labhairt agus an líon daoine a labhraíonn go rialta those who speak it regularly. This can be contributed í. Is iomaí fáth a bhaineann leis sin idir muinín, easpa to by many factors, such as confidence levels, lack of deiseanna agus cleachtais. Tugann Seachtain na Gaeilge opportunities and falling out of practice. Seachtain na deis dúinn ar fad tabhairt faoi seo i mbealach dearfach tríd Gaeilge provides an opportunity for all, by running imeachtaí agus deiseanna a chruthú a thugann dúshlán do events and creating opportunities that challenge dhaoine agus din phobal le triail a bhaint as an nGaeilge i people and communities to engage with the language dtimpeallacht fáilteach agus spreagúil. Chomh maith le in a welcoming and enjoyable environment. Also, the sin ardaíonn sí meanma an phobail Gaeilge agus chuireann festival gives the Irish speaking community a great boost sí an Ghaeilge i lár an aonaigh i dtaobh dioscúrsa na tire. and places the language on a national platform, allowing Bíonn gach pobal ag braith ar cheannairí leis na deiseanna it to take centre stage in the country’s discourse. Every sin a cruthú agus tá súil agam go mbeidh an deis agaibh community looks to leaders to create these opportunities cur leis an bhféile agus bhur bpobal fhéin ag glacadh páirt and I hope you will have the chance to add to the lárnach inti. festivities within your own participating communities.

Ní neart go cur le chéile. Cóilín Ó Cearbhaill, Uachtarán Chonradh na Gaeilge

2 Fáilte | Welcome

Seachtain na Gaeilge sa Ghnó | Seachtain na Gaeilge in Business

Mar chuid de Sheachtain na Gaeilge 2016, beidh an As part of Seachtain na Gaeilge 2016, we will be Ghaeilge i gcúrsaí gnó á cur chun cinn go mór againn. promoting Irish in businesses.

Beimid ag iarraidh ar gach saghas gnó páirt a We will be asking all types of businesses to take ghlacadh i Seachtain na Gaeilge trí thairiscintí part in Seachtain na Gaeilge by offering special speisialta a chur ar fáil do chustaiméirí a úsáideann discounts to customers who use Irish with them Gaeilge leo i rith na féile. in some way during the festival.

Cuirfear eolaire ar fáil de gach gnó rannpháirteach We will put together a special directory of partaking agus cuirfear chun cinn go mór sna meáin é. businesses and promote this widely in the media.

Agus sibhse i mbun Sheachtain na Gaeilge a eagrú As you prepare for Seachtain na Gaeilge in your in bhur gceantair áitiúla, bheimis an-bhuíoch díbh as local area, we would be grateful if you could bear smaoineamh ar an tionscadal seo agus labhairt le gnónna this initiative in mind and talk to local businesses in bhur gceantair faoi pháirt a ghlacadh sa scéim. about taking part in the scheme.

SMAOINTE IDEAS • Seanfhocal / Nath an lae ar leathanach Facebook • Phrase of the Day on the business’s Facebook an ghnó & lascaine do gach duine a thagann page & a discount for every customer who isteach leis an seanfhocal/nath ar eolas acu quotes the phrase • Lascaine do gach duine a fhreagraíonn ‘Go • Discount for everyone who replys to ‘Go rai- raibh maith agat’ le ‘Tá fáilte romhat’ bh maith agat’ with ‘Tá fáilte romhat’

PACÁISTE TACAÍOCHTA SUPPORT PACK Gheobhaidh gach gnó pacáiste tacaíochta le Each business will receive a support pack with greamán fuinneoige, greamáin don fhoireann, a window sticker, stickers for staff members, póstaeir, comharthaí agus balúin. posters, signs and balloons.

Cuirfear san áireamh iad ar ár liosta gnónna a They will be included in our business directory scaipfear go forleathan sna meáin, traidisiúnta which will be distributed widely in the media, agus sóisialta. traditional and social.

Is féidir na tairiscintí speisialta seo a chlárú dála Special offers can be registered as events on snag. imeachtaí ar snag.ie agus an catagóir GNÓ a roghnú. ie and by selecting the BUSINESS category.

Déan teagmháil le Brenda ag [email protected] nó Contact Brenda at [email protected] or +353 (0)1 +353 (0)1 4757401 má tá tuilleadh eolais ag teastáil 4757401 if you would like more information about uait faoin scéim agus conas páirt a ghlacadh inti. the scheme and how to take part. Cóilín Ó Cearbhaill, Uachtarán Chonradh na Gaeilge

Príomhurra Sheachtain na Gaeilge: 24 Ag Eagrú Imeachtaí | Organising Events

24 Ag Eagrú Imeachtaí | Organising Events Ag Eagrú Imeachtaí | Organising Events

Tuilleadh eolais & moltaí | More info & suggestions : www.snag.ie/imeachtai

Príomhurra Sheachtain na Gaeilge: 5 Ag Eagrú Imeachtaí | Organising Events Ag Eagrú Imeachtaí | Organising Events

Tuilleadh eolais & moltaí | More info & suggestions : www.snag.ie/imeachtai

6 Ag Eagrú Imeachtaí | Organising Events Ag Eagrú Imeachtaí | Organising Events

SCEIDEAL PLEANÁLA SAMPLACH | SAMPLE PLANNING SCHEDULE

Tús Seachtaine Líon seachtainí go dtí SnaG Le déanamh / Spriocanna Week Starting No. of weeks until SnaG To do / Targets Cruinniú tosaigh: Tús le pleanáil imeachtaí 07/11/2016 16 First meeting: Start planning events 14/11/2016 15 21/11/2016 14 28/11/2016 13 5/12/2016 12 Cláraigh príomhimeachtaí ar snag.ie: 16/12/2016 12/12/2016 11 Register key events on snag.ie 19/12/2016 10 26/12/2016 9 02/01/2017 8 Dréachtchlár imeachtaí ullmhaithe 09/01/2017 7 Draft program of events prepared Clár na n-imeachtaí cinntithe 16/01/2017 6 Finalised program of events confirmed Cláraigh gach imeacht ar snag.ie: 27/01/2017 23/01/2017 5 Register all events on snag.ie Ordaigh ábhair tacaíochta: 03/02/2017 Order support materials 30/01/2017 4 Ordaigh cóipeanna breise de SULT: 03/02/2017 Order extra copies of SULT Tús le feachtas poiblíochta do na himeachtaí 6/02/2017 3 Start publicity campaign for events Feachtas poiblíochta ar lean 13/02/2017 2 Continued publicity campaign Feachtas poiblíochta ar lean 20/02/2017 1 Continued publicity campaign

27/02/2017 - Seachtain na Gaeilge

06/03/2017 - Seachtain na Gaeilge

Críoch na féile ar Lá Fhéile Pádraig: 17/03/2017 13/03/2017 - Close of festival on St. Patrick’s Day Cruinniú Athbhreithnithe: Súil siar & Aiseolas 20/03/2017 Review Meeting: Look back & Feedback

Príomhurra Sheachtain na Gaeilge: 7 Ag Eagrú Imeachtaí | Organising Events

Treoracha LE Preasráiteas a Scríobh | Directions for writing a press release

Preasráiteas – Cén fáth? Press release- Why? Is fiú preasráiteas a scríobh agus a eisiúint do A press release should be written and released gach imeacht a dhéanann Seachtain na Gaeilge a for every event celebrating Seachtain na cheiliúradh. Comh maith leis an ardú feasachta a Gaeilge. As well as raising awareness, an thagann le halt sna meáin, is deis iontach atá ann article in the press is also great publicity bhur n-eagraíocht féin a chur chun cinn. Féach for your own organisation. See below for thíos gach eolas ar phreasráiteas a scríobh agus instructions on how to write and distribute a scaipeadh. your own press release.

Preasráiteas a scríobh Writing a press release • Tosaigh le hachoimre ar ábhar an • Start with one sentence which summarises phreasráitis in aon abair amháin the subject matter of the press release • Scríobh abairtí gearra, simplí, sonracha • Write short, simple, specific sentences mar chorp an téacs in the body of the press release • Cuir ainm an teagmhálaí, ról an teagm- • Put contact’s name, contact’s role in hálaí i gcló trom roimh aon tagairt uathu bold print • Críochnaigh le héileamh nó iarratas • Finish with a definite demand or request cinnte éigin • Give at least two contacts and put their • Luaigh ar a laghad beirt teagmhálaí agus contact details at the bottom of the cuir sonraí teagmhála ar bun mar shampla: press release, e.g:  Cathaoirleach an Choiste  Chairperson of the Committee  Oifigeach Caidreamh Poiblí  Public Relations Officer

Preasráiteas a phrofléamh Proof-reading a press release • Iarr ar dhuine eile an preasráiteas a • Ask someone else to read the press re- léamh le cinntiú nach bhfuil botúin lease to ensure there aren’t any mistakes ann • Send a copy of the press release to the • Cuir cóip chuig na teagmhálaithe cuí relevant contacts before issuing the roimh scaipeadh an phreasráitis press release  Le cinntiú go bhfuil siad sásta lena  To ensure they are happy with their línte athfhriotail featured quotes  Le cinntiú go bhfuil gach buneolas acu  To ensure they have all the basic infor- le labhairt leis na meáin mation for speaking to the media

Tuilleadh eolais & moltaí | More info & suggestions : www.snag.ie/imeachtai

8 Ag Eagrú Imeachtaí | Organising Events

Príomhurra Sheachtain na Gaeilge: 24 Ag Eagrú Imeachtaí | Organising Events

Preasráiteas a scaipeadh Issuing a press release • Seol chuig na meáin roimh mheán lae, • Send it to the media before 12pm a luaithe agus is féidir (le grianghraif noon, as early as possible (with photos más gá) if you wish) • Cinntigh go bhfuil teideal an phreas- • Ensure that the title of the press release ráitis luaite i dteideal an ríomhphoist is in the subject line of the e-mail  Dáta/an/lae PREASRÁITEAS teideal  Dáta/an/lae PREASRÁITEAS teideal an Phreasráitis | Press Release Title an Phreasráitis | Press Release Title PRESS RELEASE the/days/date *NÁ FÁG PRESS RELEASE the/days/date *DON’T FOLAMH É* LEAVE BLANK* • Cinntigh go bhfuil leagan Word & • Ensure that a Word & PDF version PDF den phreasráiteas mar iatán of the press release attached • Cinntigh go gcuirtear leagan • Ensure that both an English dátheangach chuig na meáin and Irish version are send to Bhéarla English-language media • Cuir glaoch ar na meáin le cinntiú • Ring the media to make sure that they go bhfuair siad é receive the press release • Cuir cóip chuig [email protected] & • Send a copy to [email protected] & [email protected] [email protected] • Uaschóipeáil go suíomh idirlín • Upload the press release to the Press Release Ireland: Press Release Ireland website www.pressreleaseireland.com www.pressrelease Ireland.com

Preasráiteas samplach ar fáil www.snag.ie Sample press release available at www.snag.ie

Clárú Imeachtaí | Registering Events

CLÁRÚ IMEACHTAÍ AR SNAG.IE REGISTERING EVENTS ON SNAG.IE • Más úsáideoir tú, roghnaigh Cláraigh & • If you are a new user, select register líon an fhoirm ar-líne chun clárú mar and fill in the online form to register as úsáideoir. NÓ a user OR • Má tá cuntas agat cheana féin, roghnaigh • If you have an account already, select Lógáil Isteach agus cuir isteach d’ainm Log In and Enter username and pass- úsáideora & pasfhocal word.

Is gá a bheith logáilte isteach ar dtús sula You must be logged in before you can register mbeidh tú ábalta Imeachtaí a chlárú. Nuair atá events. When you are logged in, select Register tú logáilte isteach, roghnaigh Cláraigh Imeachtaí Events

Líon an fhoirm ar-líne & ná déan dearmad: Fill in the online forms and don’t forget to: • Catagóir a roghnú (cabhróidh sé le • Select a category (this will help with cuardach imeachtaí); event searches); • Íomha a chur le gach imeacht (cuireann • Add an image to each event (this sé le tarraingt an imeachta fiú más é improves the look and appeal of the a lógó/íomhá chéanna a ghabhann le event, even if it is the same logo/ gach imeacht) image for each event).

Tuilleadh eolais & moltaí | More info & suggestions : www.snag.ie/imeachtai

10 Ag Eagrú Imeachtaí | Organising Events

Príomhurra Sheachtain na Gaeilge: 24 Tráth na gCeist

Bain úsáid as an leagan idirghníomhach ar snag.ie do na ceisteanna sa chló glas To answer the questions in green, use the interactive version on snag.ie

Spórt 1. Cén tír a bhuaigh a céad bhonn riamh sna Cluichí Oilimpeacha 2016 agus rugbaí á imirt acu? NA HOILEÁIN FIDSÍ 2. Cé a ainmníodh mar Laoch na hImeartha i gCluiche Ceannais Iománaíochta na hÉireann 2016? SÉAMAS CALLANAN, TIOBRAID ÁRANN 3. Cé hé seo? NOD: NBA STEPHEN CURRY 4. Cé a tháinig sa dara háit ar thábla na mbonn sna Cluichí Oilimpeacha 2016? BREATAIN 5. Bhí imeacht UFC i gcén cathair don chéad uair i mí na Samhna 2016? NUA EABHRAC 6. Cén áit i gCúige Laighean ina bhfuil Páirc Uí Chíosóg (Cusack Park)? AN MHUILEANN gCEARR 7. Cén saghas adhmaid a úsáidtear le camáin a dhéanamh? CRANN FUINSEOIGE (ASH) 8. Ainmníodh an t-aerfort i mBéal Féirste as cén laochra spóirt Éireannach? GEORGE BEST 9. Cé mhéad boinn óir a bhuaigh Usain Bolt ag na Cluichí Oilimpeacha i Rio 2016? 3 10. Cá mbeidh na Cluichí Oilimpeacha sa bhliain 2020? TÓICEO

Babhta na Meain Shóisialta 1. Céard é an t-uasmhéid carachtair i gcomhair teachtaireacht Twitter? 140 2. Cén áit ar Facebook ina bhfágtar teachtaireacht phoiblí i gcomhair cara? AR A mBALLA 3. Cén bhliain inar bhunaigh Mark Zuckerberg Facebook? 2008 4. Cén gréasán sóisialta nach bhfuil leantóirí i gceist leis? a) Sound Cloud b) Google Plus+ c) Facebook d) Twitter GOOGLE+ 5. Céard a bhí mar an gréasán sóisialta is mó sular tháinig Facebook ar an bhfód? a) MySpace b) LetsBeFriends c) Friendster d) GooglePlus + MYSPACE 6. Nuair a thosaigh Facebook, cén grúpa a raibh sé ar fáil dó? DAOINE AR AN OLLSCOIL 7. Ainmnigh an aip sóisialta lena mbaineann an íomhá seo. SNAPCHAT 8. Cár rugadh an haischlib? TWITTER 9. Cé a sheol an chead tvúit as Gaeilge ón Spás? CHRIS HADFIELD 10. Cé a ghlac féinphic cáiliúil seo ag na Oscars i 2014? ELLEN DEGENERES

Stair 1. Cé a bhí mar chéad Ardrí na hÉireann? BRIAN BORU 2. Cén cathair Iodálach ina bhfuair Dónall O’Conaill bás? GENOA 3. Cé a phós Seosamh Pluincéid sular cuireadh chun bás é i rith Éirí Amach 1916? GRACE GIFFORD 4. Cén dara hainm/lárainm neamhghnách a bhí ag Seosamh Pluincéid? MÁIRE 5. Tógadh an Titanic i gcén longchlós Éireannach? HARLAND & WOLFF 6. Cén ainm a bhí ar an ríshliocht a bhí i gceannas ar Éireann ón 6ú – 10ú haois? UÍ NÉILL 7. Ainmnigh an t-iaruachtarán seo. DUBHGHLAS DE HÍDE 8. Cén bhliain inar bhunaíodh an Cumann Lúthchleas Gael? 1884 9. Cé a bhunaigh an Cumann Lúthchleas Gael? MÍCHEÁL Ó CÍOSÓG 10. Is é “Contae na Reibiliúnaithe” leasainm ar Chontae Corcaigh mar gheall ar an bpáirt a ghlacadar i gcén cogadh? COGADH NA RÓSANNA

Leagan idirghníomhach ag www.snag.ie/tnagc | Interactive version at www.snag.ie/tnagc

12 Tráth na gCeist Tráth na gCeist

Bain úsáid as an leagan idirghníomhach ar snag.ie do na ceisteanna sa chló glas To answer the questions in green, use the interactive version on snag.ie

Scannán & Teilifís 1. Cén aidhm a bhí ag Pinky & The Brain gach oíche? AN DOMHAN A CHUR FAOINA SMACHT 2. Cén clár teilifíse ar a bhí an mbeirt seo? THE DEN 3. Cá raibh Rosie agus Jim ina gcónaí? AR BHÁIRSE 4. Cén aisteoir atá mar Belle san athdhéanamh den scannáin ‘Beauty and the Beast’? EMMA WATSON 5. Cén saghas pónairí ar ith Hannibal Lector lena ghloine Chianti? FAVA 6. Fíor nó bréagach? D’éirigh le Bilbo Baggins an fáinne a thabhairt go Mordor. BRÉAGACH 7. Cé acu as na Seachtar n-Abhac nár labhair focal ar bith sa scannán Snow White? DOPEY 8. Céard is ainm don phearsa lárnach sa sraith teilifíse Making a Murderer? STEVEN AVERY 9. Cén uimhir a bhí mar ainm ag an gcailín óg sa sraith ar Netflix ‘Stranger Things?’ 11 10. Bhí Ryan Reynolds mar cén sárlaoch i scannán Marvel 2016? DEADPOOL

Ginearálta 1. Cén pháirc imeartha ina n-imríonn Cill Chainnigh a gcluichí baile? PÁIRC UÍ NUALLÁIN 2. Cén tír Afracach ina bhfuil sliabh Kilimanjaro? TANZANIA 3. Cé t-ainm atá ar phríomhamhránaí Thin Lizzy? PHIL LYNOTT 4. Cén fhéile ceoil a bhíonn ar siúl gach bliain gar do Pilton i Somerset? GLASTONBURY 5. Céard é an tír leis an méid is mó cainteoirí Urdu ann? AN PHACASTÁIN 6. Céard é an sliabh is airde in Albain? BEN NEVIS 7. Céard é ainm an chéad scannáin James Bond a ghlac an t-aisteoir seo an príomhpháirt ann? CASINO ROYALE 8. Cén t-ainm atá ar cheannaire deireanach an Aontais Shóivéadaigh? MIKHAIL GORBACHEV 9. Cé a bhuaigh an Tour de France i 2015? CHRISTOPHER FROOME 10. C a d i s a i n m d o n c h ó t a b á i s t í a d ’ a i n m n í o d h s r a i t h r í o m h a i r í p h e a r s a n t a A p p l e i n a d h i a i d h ? MACINTOSH

Litríocht 1. Cén t-amhránaí a bhronnadh Gradam Nobel air i 2016 dá chuid litríochta? BOB DYLAN 2. Cad is ainm don leabhar nua Harry Potter a fhoilsíodh anuraidh? HARRY POTTER AND THE CURSED CHILD 3. Foilsíodh an leabhar ‘Go Set a Watchman’ mar réamhscéal de cén leabhar cáiliúil a fhoilsíodh i 1960? TO KILL A MOCKINGBIRD 4. Cé a scríobh an dá leabhar sin? HARPER LEE 5. Cén scríbhneoir a raibh pósta le bean a raibh an t-ainm céanna aici agus an aisteoir cáiliúil seo? W I L L I A M S H A K E S P E A R E 6. Cén file Éireannach a chum an dán ‘Mise Éire’? PÁDRAIG MAC PIARAIS 7. Céard is ainm don tríú leabhar sa sraith The Hunger Games? MOCKINGJAY 8. Cén leabhar a rinneadh scannán de sa bhliain 2016 ina bhfuil traein luaite sa teideal aige? THE GIRL ON THE TRAIN 9. Cén saghas ainmhí atá i gceist sa dán ‘Géibheann’ le Caitlín Maude? LEON 10. Scríobh George R. R. Martin an leabhar Game of Thrones. Ach céard a thugtar ar an sraith iomlán? A SONG OF FIRE AND ICE

Leagan idirghníomhach ag www.snag.ie/tnagc | Interactive version at www.snag.ie/tnagc

Príomhurra Sheachtain na Gaeilge: 13 14 Tráth na gCeist

Bain úsáid as an leagan idirghníomhach ar snag.ie do na ceisteanna sa chló glas To answer the questions in green, use the interactive version on snag.ie

Bia & Deoch 1. Cén tír ar domhan a dhéanann an easpórtáil is mó ar bhananaí? EACUADÓR 2. Cén saghas alcól a chuirtear i dtraidhfil, go traidisiúnta? SEIRIS (SHERRY) 3. Céard is ainm don fhear a bhunaigh ‘Lean in 15’? JOE WICKS (THE BODY COACH) 4. Céard is ainm don aiste bia ina n-íosfar bia an lucht pluaise? PALEO 5. Cén comhábhar a bhíonn in Irish Coffee (Caife Éireannach)? CAIFE, FUISCE, SIÚCRA, UACHTAR 6. Cén saghas cáca ina gcuirtear fáinne óir iontu ar Oíche Shamhna? BÁIRÍN BREAC 7. Céard is ainm don licéar Seapánach a dhéantar as rís? SAKÉ 8. Cén bharra seacláide Cadbury a tháinig ar ais ar an margadh i 2008? WISPA 9. Is i dtír amháin ar domhan a fhásann aon cheathrú de na hops as a dhéantar beoir. Cén tír í seo? AN GHEARMÁIN 10. Cén tír ar domhan ina n-itear an méid is mó donuts in aghaidh na bliana? CEANADA

Tíreolaíocht 1. Cé mhéad crios ama atá san Astráil? TRÍ 2. Cén dhá chathair in Éirinn atá suite ar dhá thaobh den phríomhbhóthar an M9? BAILE ÁTHA CLIATH AGUS PÓRT LÁIRGE 3. Cén airgeadra a úsáidtear san Iodáil? AN EURO 4. Sreabhann an Níl san Éigipt isteach i gcén fharraige? AN MEÁNMHUIR 5. Cé mhéad contae lena mbuaileann Abhainn na Sionainne? 11 6. Cén contae ina bhfuil an caisleán seo? BAILE ÁTHA CLIATH 7. Céard is ainm don fhairsinge mór aolchloiche i gcontae an Chláir? AN BHOIRINN 8. Cén contae ina bhfaighfeá na sú talún is deise in Éirinn, dar leo? LOCH GORMAN 9. Cén áit ar domhan ina bhfuil an t-aon ceantar Gaeltachta lasmuigh d’Éire? CEANADA 10. Níl ach reiptíl amháin le fáil go dúchasach in Éirinn. Cén saghas reiptíl í? LAGHAIRT

Ceol 1. Fíor nó Bréagach: Thuill an DJ seo gar go €50 milliúin i 2016. FÍOR 2. Conas gur bhuail an banna ceoil ‘The Corrs’ lena chéile? IS DEARTHÁIREACHA AGUS DEIRFIÚRACHA IAD 3. Is amhránaí cáiliúil í Eithne Ní Bhraonáin. Cén leasainm atá aici? ENYA 4. Cé a scríobh amhrán Sinead O’ Connor ‘Nothing Compares to You’? PRINCE 5. Ó cén t-ainmhí a thagann an craiceann a úsáidtear le bodhráin a dhéanamh? GABHAR 6. Cén saghas éin a bhí mar ionadaí na hÉireann sa chomórtas Eurovision i 2008? TURCAÍ 7. Céard is ainm don chéad bhanna ceoil a bhí Louis Walsh mar bainisteoir orthu? BOYZONE 8. Cárbh as do Daniel O’ Donnell? DÚN NA nGALL 9. Céard is ainm don siopa ceoil cáiliúil ar Shráid Sheoirse Mhór Theas i mBaile Átha Cliath? WALTONS 10. Céard is ainm d’iarchailín Justin Bieber a bhíodh ina réalt Disney? SELENA GOMEZ

Leagan idirghníomhach ag www.snag.ie/tnagc | Interactive version at www.snag.ie/tnagc

Príomhurra Sheachtain na Gaeilge: Ábhair Tacaíochta | Support Materials Ábhair Tacaíochta | Support Materials

Ábhar Praghas Ábhar Praghas

Póstaer Náisiúnta 1 rolla - €10 Saor Greamáin 2 rolla - €15 Póstaer Áitiúil 3 rolla - €20

5000 DUINE / 5 ARDÁN 10 – 11 MEITHEAMH 2016

SULT Pinn 10 bpeann - €8 (iris oifigiúil Saor 50 peann - €35 Sheachtain na Pinn Luaidhe 100 peann - €65 Gaeilge)

10 mbalún - €4 10 gcinn - €8 Balúin 50 balún - €18 Fáinní Eochrach 50 ceann - €35 100 balún - €30 100 ceann - €65

Cluichí

Monopoly €50 an ceann Bandaí Láimhe €1 an ceann

10 bhfáinne - €40 Scrabble €30 an ceann Fáinní 20 fáinne - €70 50 fáinne - €150

1 t-léine - €10 10 t-léine - €90 Duradáin €10 an ceann T-Léinte 20 t-léine - €160 50 t-léine - €350

1 mhála - €5 10 mála - €50 Tuar Ceatha €25 an ceann Málaí Spóirt 20 mála - €90 50 mála - €200

Pacáistí ar Phraghas Speisialta

Mála Spóirt 1 phacáiste - €15 T-léine 10 bpacáiste - €120 Pacáistí Fáinne 20 pacáiste - €200 Banda Láimhe 50 pacáiste - €500 Fáinne Eochrach

* D’fhéadfadh dearadh na n-earraí a bheith difriúil ó na híomhánna thuas | The design of items may differ from the images above

16 Ábhair Tacaíochta | Support Materials Ábhair Tacaíochta | Support Materials

FOIRM ORDAITHE Dáta: ______

Ainm na Ghrúpa: ______

Ainm an teagmhálaí:______

Uimhir fóin an teagmhálaí:______R-phost:______

Seoladh don ordú:______

Méid airgid iniata leis an bhfoirm seo: €______(€5 san áireamh don phostas)

Liosta de na hábhair atá ag teastáil uait (cuir líon na n-ábhar ar an líne chuí):

Póstaer náisiúnta ______Pacáistí Póstaer áitiúil ______(Banda láimhe, t-léine, fáinne SULT ______óir nó airgid, mála spóirt agus an Fáinne Eochrach ar Balúin ______fad in aon phacáiste amháin) Greamáin ______

Monopoly ______Líon pacáistí: Scrabble ______Duradáin ______Tuar Ceatha ______Pinn ______Pinn Luaidhe ______

Fáinní Eochrach ______T-Léinte ______

Bandaí Láimhe ______

Fáinní óir _____ airgid _____ Beag meÁn mór Toise t-léinte (cuir an líon sa bhosca) Málaí Spóirt ______Beag meÁn mór Toise t-léinte (cuir an líon sa bhosca)

nótaí tábhachtachA: Is gá an fhoirm ordaithe seo a chur ar ais faoi 1. Is gá ordú a chur isteach roimh an spriocdháta, 3 Feabhra 2017, le Dé hAoine, cinntiú go mbeidh na hábhair ordaithe agat in am don fhéile. 3 Feabhra 2017 chuig: 2. Is gá seic a scríobh le ‘SEACHTAIN NA GAEILGE TEO.’ nó is féidir OrdUithe, glaoch a chur ar an oifig ag +353 (0)1 4757401 le huimhir chárta creidmheasa. SEACHTAIN NA GAEILGE, 6 SRÁID FHEARCHAIR, BAILE ÁTHA CLIATH 2 3. Is gá €5 a chur le haon ordú don chostas poist. Beimid i dteagmháil (nó glaoigh orainn le leat má bhíonn costas níos mó ná sin air de bharr mheáchan an ordaithe. huimhir chárta creidmheasa)

Príomhurra Sheachtain na Gaeilge: 17

Appendix 15 DCS

Pensions, Disability & Corporate Services Department for Communities Causeway Exchange Mr AM Donaldson 1-7 Bedford Street Director of Corporate Services Belfast BT2 7EG Lisburn & Castlereagh City Council 02890 515336 Civic Headquarters Lagan Valley Island Lisburn BT27 4RL Your ref: AMD/RN

Our ref:

24 January 2017

Dear Mr Donaldson,

Thank you for your letter following my presentation on Welfare Reform at the meeting of the Corporate Services Committee on 13 December 2016. At the meeting I agreed to give consideration to the provision of a dedicated contact telephone number for Elected Members.

Firstly, I would like to reassure you that we are committed to engaging with and supporting all of our stakeholders as the changes to the welfare system continue to roll out across Northern Ireland.

Secondly, it is important that we continue to review our communication channels to ensure they are effective and that we are delivering value for money. You may be aware that this issue was raised at a meeting between the Department and NILGA in September. At the time it was explained that the helpline for MLAs and MPs was for urgent cases only, and that providing a further service for councillors would have resource implications both in terms of cost of provision and taking resources away from processing benefits. Data protection would also be another concern for the Department.

The Department utilises a range of communication channels to provide up to date information of the various changes including events, literature and online information via nidirect at www.nidirect.gov.uk/welfarechanges and at this time we are unable to provide a dedicated contact number for Elected Members or widen the availability of existing numbers.

Thank you again for providing us with the opportunity to meet with your Elected Members to discuss Welfare Reform and listen to their concerns. Please do not hesitate to contact me if I can be of any further assistance or alternatively please send any queries to our Communications and Engagement Unit at [email protected].

Yours sincerely,

On behalf of John McKervill Director of Pensions, Disability & Corporate Services LISBURN AND CASTLEREAGH CITY COUNCIL MEETING OF CORPORATE SERVICES COMMITTEE – 14TH FEBRUARY 2017

ADDITIONAL REPORT BY DIRECTOR OF CORPORATE SERVICES

PURPOSE AND BACKGROUND

The purpose of this report is to set out for Members’ consideration, a recommendation relating to the operation of the Council.

The following decision is required:

To consider nominations to the Chief Executives’ Forum entitled “Personal Services Companies in the Public Sector – A Final Check List” being held at Malone House, Belfast, on the 14th March 2017.

ITEM FOR DECISION

1. Chief Executives’ Forum - Seminar “Personal Services Companies in the Public Sector – A Final Check List” Tuesday 14th March 2017 (8.00 am – 10.00 am) Malone House, Belfast

Attached hereto under Appendix 1 DCS are details of the above seminar. There is no fee for the event, the only expenses that would be incurred would be those in relation to travel.

Recommendation

It is recommended that nominations to the Chief Executives’ Forum entitled “Personal Services Companies in the Public Sector – A Final Check List” being held at Malone House, Belfast, on the 14th March 2017 be considered.

ADRIAN DONALDSON MBE DL FCMI DIRECTOR OF CORPORATE SERVICES 14TH FEBRUARY 2017 Appendix 1 DCS

Personal Services Companies in the Public Sector - A Final Check list

Tuesday 14 March 08:00 - 10:00

Malone House, Barnett Demesne, Belfast BT9 5PE

The Chancellor’s Autumn Statement announced reforms governing tax treatment for off-payroll workers in the Public Sector which will take effect from April 2017. These changes will have a major impact on all Public Sector Bodies including compliance with the Freedom of Information Act 2000.

Such changes may create additional cost and risk and this seminar aims to help members ensure new arrangements are understood and in place. The event will be of particular relevance to senior Finance, Payroll and HR staff and will be addressed by PwC advisors as part of the company’s ongoing relationship with the Chief Executives’ Forum.

Martin Fleetwood, Caroline Jones and Aidan Smith will cover various practical aspects of the new rules. The presentation aims to help reduce the amount of management time involved in deciding where “IR35 rules” might apply and to manage risk associated with the revised requirements.

PLEASE NOTE:

There is no charge for this event.

Breakfast will be available from 08.00 and the seminar will commence at 08.30.

For directions to Malone House, Belfast please see the following link: https://goo.gl/maps/mGXCPA3BkhF2

Martin Fleetwood Martin is a partner in PwC's NI Tax Group and has over 25 years experience in advising UK and international businesses and entrepreneurs in connection with a wide variety of tax matters. Over that time his clients have included quoted companies, inbound investors, NI's largest privately -owned businesses and public sector bodies.

Caroline Jones Caroline has over 38 years experience in tax having started her career in HMRC where she was an inspector dealing with both tax investigations and employment tax issues. Caroline has worked extensively in the Public Sector and leads PwC’s National Public Sector Employment Tax team. She has worked with a number of Public Bodies to provide advice across a wide range of employment tax issues including employment status and the introduction of appropriate policies and procedures to minimise tax risk. Most recently she has been advising the Public Sector on the implications of the new off payroll tax regime and responded to HMRC's consultation on the reform of the legislation on behalf of PwC.

Aidan Smith Aidan is a senior manager in the Reward and Employment team. He is ex HMRC and specialises in providing employment tax advice to employers in the public and private sector in N. Ireland. He has significant experience in employment status issues and has dealt with many compliance reviews from HMRC on this subject.

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