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Public Arts Board Meeting Agenda

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Public Arts Board Meeting Agenda 151 Martin St., Birmingham, MI 48009 248-530-1800 1BNOTICE OF MEETING - PUBLIC ARTS BOARD PLEASE TAKE NOTICE that a meeting of the Public Arts Board will take place on Wednesday, December 19, 2018 at 6:30 p.m. in conference room 202/203 of the Municipal Building. Approved minutes of this meeting will be available on the City’s website at www.bhamgov.org. THIS NOTICE IS GIVEN in accordance with Act 261, 1968 Public Act 267. MEETING AGENDA *** Board members who are not able to attend this meeting are encouraged to notify the staff representative in advance for consideration of a quorum. *** A. Roll Call B. Approval of Minutes – November 14th, 2018 C. New Business 1. Group Reports 2. Sculpture on Loan Program & Funding 3. Piano Policy 4. Electrical Box Painting D. Communication 1. Installation of Sound Heart 2. Installation of Eastern Hophornbeam 3. “Michigan Spring” Approved for Library Location 4. Last day for Student Reps E. Public Comments F. Adjournment Upcoming PAB Meeting: January 16th, 2019 NOTE: Persons with disabilities that may require assistance for effective participation in this public meeting should contact the City Clerk’s Office at the number (248) 530-1880, or (248) 644-5115 (for the hearing impaired) at least one day before the meeting to request help in mobility, visual, hearing, or other assistance. Las personas con incapacidad que requieren algun tipo de ayuda para la participacion en esta sesion publica deben ponerse en contacto con la oficina del escribano de la ciudad en el numero (248) 530-1800 o al (248) 644-5115 (para las personas con incapacidad auditiva) por lo menos un dia antes de la reunion para solicitar ayuda a la movilidad, visual, auditiva, o de otras asistencias. Public Arts Board Minutes Rooms 202 & 203 Birmingham City Hall – October 17th, 2018 A. Roll Call: Members Present: Rabbi Baruch Cohen, Monica Neville, Linda Wells, Anne Ritchie, Jason Eddleston, Amelia Berry (Student), Cole Wohlfiel (Student) Members Absent: Barbara Heller, Mary Roberts Administration: Brooks Cowan, City Planner B. Approval of Minutes – October 17th, 2018 Linda Wells motioned to change the name of the Shain Park band area to ampitheatre, change Bird and the Bread to Vinotecca, and correct a spelling mistake. Motion to approve was made by Jason Eddleson, seconded by Anne Ritchie. Yeas: 5 Nays: 0 The motion carried. C. Committee Report The Public Arts Board committee report began with the Alleys and Passages groups. They are still attempting to come up with a proposal for an art in the alley event that includes a basic outline of ideas and scheduling a meeting with City officials and property owners. The branding group is waiting on approval of addendum signatures from artists who have loaned sculptures before printing material. The group has decided to remove work from the two artists who the City has not been able to get ahold of for signatures, and proceed with the remaining participants. Public art tours and lectures had no update. Art gallery tours had no update. Artistic self-expression had no update. Free pianos indicated a need to organize a policy on how to coordinate transportation of the piano and how it will be moved throughout town and stored. D. New Business Funding for new sculpture pads was proposed by the Arts Board as a means to encourage loans and reduce the fiscal costs upon artists for donating work to the City. The Public Arts Board indicated they would like to request an amount of $20,000 every year from City Commission with the intent to install one or two sculptures pads a year for sculptures on loan. A motion was made by Anne Ritchie to request a $20,000 budget increase from City Commission for the installation of permanent sculpture pads for loaned sculptures. Motion was seconded by Monica Neville. Yeas: 5 Nays: 0 The motion carried. The Public Arts Board examined examples of electrical box paintings in other cities. The Board decided to host a competition for the design that would consist of artists submitting designs and the board selecting a winner. The Board wished to find out more about whether or not a Birmingham Shopping District gift card would be available as a reward. Communication Kroger noted that they are waiting for the granite foundation to be cut before installing the Sound Heart Sculpture. The contractor stated that the installation should be done by early December. Tim Hill spoke with City staff to let them know he was coordinating with a contractor about installing the Eastern Hophornbeam sculpture. Comments Cindy Rose expressed concern about the City’s current sculpture loan policy. She believes making the artist pay for installation and removal of loans reduces the likelihood of artists to loan their sculptures to the City. She would like to see a policy brought forth that assists artists with the installation and removal process. Members of the Board agreed with this sentiment. Staff agreed to bring fort potential solutions to this issue at the next meeting. E. Adjournment The meeting adjourned at 7:40 pm ____________________________ Brooks Cowan City Planner MEMORANDUM Planning Division DATE: December 19th, 2018 TO: Public Arts Board Members FROM: Brooks Cowan, City Planner APPROVED: Jana Ecker, Planning Director SUBJECT: Project Group Reports Members of the Public Arts Board have prioritized projects that they would like to pursue and indicated which projects they would like to volunteer for. Board members were divided into groups who each created a general outline of short term and long term goals, an implementation plan, and a budget request. Each project group provides updates each meeting related to their project. Alleyway Project: Rabbi Cohen, Jason Eddleson, Cole Wohlfiel, Amelia Barrie - Create basic outline of idea and potentially schedule a meeting with adjacent property owners of desired allies for activities PAB Branding: Monica Neville, Anne Ritchie - Finalizing brochure and poster designs - Addendum Signature Memo submitted to City Manager for January meeting Public Art Tours & Lectures: - Map updated - New map on website Art Gallery Tours: Rabbi Cohen and Jason Eddleson - Plans in progress Artistic Self Expression: Natalie Bishai, Rabbi Cohen, Amelia Berry, Cole Wohlfiel - Summer Program ideas? Permits must be submitted 90 days before - Free Pianos: Jason Eddelson, Rabbi Cohen, Amelia Berry - Working on policy to transport and store piano - Final program/policy will have to be approved by Parks & Rec and City Commission 1 MEMORANDUM Planning Division DATE: December 19th, 2018 TO: Public Arts Board Members FROM: Brooks Cowan, City Planner APPROVED: Jana Ecker, Planning Director SUBJECT: Installation Funding for Sculptures on Loans The City of Birmingham’s policy for sculptures on loan is the artist is responsible for all installation and removal fees. The most recent version of the installation agreement for loans states, “Owner/Owner Representative shall, at their sole expense, install the sculpture at (location) and restore the park grounds to its prior condition.” Examples of loan agreements have been attached. As discussed at the October 17th meeting, requiring artists to be responsible for all installation and removal costs of loaned artwork may hinder their willingness to loan work to the City. The City of Birmingham requires the footings of the base to go below the defined frost line which is 42”. Doing so can be a costly installation and also create a difficult removal expense. The Public Arts Board is interested in looking for ways to help assist artists with the sculptures on loan program. Helping avoid costs related to installation and removal could serve as a greater incentive for artists to loan sculptures to the City for display. Also, installing a permanent base pad intended for sculptures on loan eliminates the hassle of an artist having to remove a large concrete block from the City’s Park. On November 14th, the Public Arts Board recommended requesting an additional $20,000 for their budget from City Commission for the purpose of installing base pads for sculptures on loan. They also recommended amending the sculpture loan agreement to remove the article that makes the artist responsible for all installation and removal fees. With the increase in budget, the Art Board would recommend a location for a sculpture pad, which would have to be approved by the Parks and Recreation Board and City Commission. If approved, money for sculpture base pads would be separate from the $5,000 annual request for supplies. The budget requests are due the first week of January. The City Commission will then hold a public hearing on a date yet to be determined in March of 2019, and the budget will be finalized in May of 2019 for the fiscal year of July 2019 - June 2020. 1 MEMORANDUM Planning Division DATE: December 19th, 2018 TO: Public Arts Board Members FROM: Brooks Cowan, City Planner APPROVED: Jana Ecker, Planning Director SUBJECT: Art Board Information and Marketing In July of 2017 the Public Arts Board updated the informational program for Art in Public Spaces. This program contains the Public Art Board’s Mission Statement, which the Art Board requested to review in November 2018. Most recently, Barbara Heller has sent an example of Southfield, Michigan’s informational packet on the City’s artwork as a suggested example. In the meantime, the Art Board has been exploring ways to market its sculptures and artwork in a more effective manner, such as creating flyers and updating the website. The Art Board may want to consider using their map,
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