Gity of Grandview Municipal Services Building Grandview, Missouri 64030 www.grandview.org
Board of Aldermen Agenda
September 25,2018 - 7:00 p.m. I. CALL TO ORDER/ROLL CALL
II. PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
IV APPROVAL OF MINUTES
A. Regular Session - September 11 ,2018.
V AWARDS, PRESENTATIONS, AND ORGANIZATIONAL BUSINESS
B. Recognition of Grandview students who won the NBA Jr. Championships v PUBLIC COMMENTS
Individuals will be permitted to address the Board of Aldermen only once on any given subject and are limited to 3 mínutes per speaker. Individuals speaking must stand at the public microphone, give their names and addresses in an audible tone of voice and sign the City Clerk's log for recording in the minutes. These rules also apply to individuals addressing the Board during Public Hearings.
VII. PUBLIC HEARINGS
C. A public hearing for the approval of the Grandview Village Community lmprovement Dístrict.
VIII. CONSENT ITEMS
D. Purchasing Manager's Report.
E. Collector's Report.
F. Treasurer's Report.
G. Historic Preservation Commission Meeting Minutes-August 8,2018.
H. Parks and Recreation Commission Meeting Minutes-August 2,2018 l. Approval of payment to the Kansas City, MissouriWater Services Department for sanitary sewer services for the months of July and August, 2018.
J. Award of bid to Precision Roofing, for $221,245.00 for the installation of a TPO roof and related roofing materials at the Municipal Services Building.
K. Approval of purchase for Body Worn Cameras and associated hardware/software for the Police Department.
L. Approval of purchase for one Ford Transit F250 Van from the Mid-America Regíonal Council Cooperative Purchasing Agreement.
M. Approval of the purchase of two Ford Explorer staff/investigations unit vehicles from the Mid-America Regional Council Cooperative Purchasing Agreement.
N. Approval of the purchase of two Ford lnterceptor SUV Police vehicles from the Mid-America Regional Council Cooperative Purchasing Agreement.
O. A Resolution establishing a Comprehensive Plan Advisory Committee in the City of Grandview for the Comprehensive Plan Update.
P. Schedule of Bills.
Q. No closed meeting called tx. ORDINANCES
R. An Ordinance authorizing a contract with TRS for the construction of the Grandview Shooting Range.
S. An Ordinance authorizing a contract with Mega for the construction of the Splash Park.
T. An Ordinance authorizing a contract with Precision Roofing for the lnstallation of a new TPO roof and related roofing material at the Municipal Services Building, and authorizing payment.
U. An Ordinance authorizing a one-year extension to the Metropolitan Area Regional Radio System (MARRS) user agreement with the City of Kansas City, Missouri, and authorizing payment.
V. An Ordinance authorizing a one-year software support agreement with PSSI for the Response CAD, lClS, Mobile and lnterface Software, and authorizing payment.
W. An Ordinance amending Ordinance No. 1387 as amended by providing new charges for ambulance services to resident and nonresidents. X. An Ordinance authorizing the approval of a provider agreement for the Ground Emergency Medical Transportation (GEMT) uncompensated cost reimbursement program.
Y. An Ordinance levying GeneralAd Valorem Property Taxes for general, debt retirement, and park maintenance purposes for the City of Grandview, Missouri, for the 2018 Tax Levy Year.
Z. An Ordinance authorizing a change order for additional work on the 2018 Sanitary Sewer Rehabilitation Project, and authorizing payment.
AA. An Ordinance authorizing the execution of a project cost participation and road relinquishment supplemental agreement with the Missouri Highways and Transportation Commission for the two-way conversion of l-49 Outer Roadways.
BB. An Ordinance authorizing the execution of an STP-Urban Program Supplemental Agreement with the Missouri Highways and Transportation Commission for the utilization of federal funds toward the l-49 Outer Roadway Two-Way Conversion Project.
CC. An Ordinance authorizing the acceptance of a statement of work, and use of an electronic grant management system with the Federal Railroad Administration for the Blue Ridge Boulevard Overpass Replacement Project.
DD. An Ordinance approving a Conditional Use Permit (CUP) application filed by Teague Lumber for a wholesale lumber operation at 15201 South US 71 Highway.
EE. An Ordinance approving a petition to establish the Grandview Village Community lmprovement District; making finding of blight; establishing the CID; and appointing directors to the Board of Directors for the ClD.
FF. An Ordinance adopting the Fiscal Year 2019 Classification and Compensation Plan and Establishing the Basis for Employee Pay Raises
GG. An Ordinance Authorizing an agreement between Grandview Parks and Recreation and Healthy Contributions. x. OTHER BUSINESS
XI ADJOURNMENT
Posted at 3:16 pm September 21,2018 Grandview, Missourr September I l, 2018
The Board of Aldermen of the City of Grandview, Missouri, met in Regular Session on the above date at 7:00 p.m., in the City Hall, 1200 Main Street, Grandview, Missouri.
Present: Mayor Leonard Jones; Aldermen Sandra Kessinger, Damon Randolph, Annette M. Turnbaugh, Brian Hochstein, James N. Crain, John Maloney; City Administrator Cemal Umut Gungor, City Clerk Becky Schimmel
StaffPresent: Community Development Director Chris Chiodini, City Planner Dave McCumber, Police Chief Charles Iseman, City Engineer Jaclyn White, Inspector/Planner Billie Hufford, Sergeant Gabe Gilbert
Absent:
The meeting was called to order by Mayor Leonard Jones, roll was called and a quorum was declared present. Mayor Jones led in the pledge of allegiance. The agenda was approved as amended to add Item D-l and change Item I to Calling a Closed Meeting. The minutes of the August 28,2018 Regular Session were approved as written.
ITEM V. A\ilARDS. PRESENTATIONS, & ORGANIZATIONAL BUSINESS
Item V.-8. - of a Promotion within the Police
Police Chief Charles Iseman presented MPO Brian Poynter's promotion to the rank of Sergeant.
Item V.-C. - A Proclamation Declaring the Week of September l7-23r 2018 as Constitution Week.
Mayor Jones read the proclamation and presented it to the Little Blue River Chapter of the National Society of the Daughters of the American Revolution.
Item V.-D. - Recognition of Yards of the Month for August,20l&.
Mayor Jones presented the Yard of the Month awards for August,2018 to the following individuals. Each was awarded a gift bag from The View community center and a gift card from Price Chopper. o Cano Roberto, 12900 Manchester Avenue, Ward I o Douglas Workman,13525 Parker Avenue, Ward II . Roger and Marcia Rumans, 14810 Pine View Drive,Ward III
Item V.-D-l. - A Proclamation to Recognize Xavier Williams, a Grandview High School Graduate and Current Kansas City Chiefs Player, by Declaring September 1 2018 as Xavier Williams .l Regular Session -z-- September 1 1, 2018
Mayor Jones read the proclamation and presented it to Mr. Williams.
ITEM VI. PUBLIC COMMENTS No one addressed the Board.
ITEM VII. PUBLIC HEARINGS
Item VII.-E. - Public Hearing on the Conditional Use Permit Application Filed by T Lumber for a \ilholesale Lumber at 15201 South US 71
City Planner Dave McCumber deferred to the applicant's representative and owner, Mr. Don Margritier, who posted a visual aid of the proposed site plan showing structural changes requested and compliance with all requirements for zoning and a Conditional Use Permit (CUP). He stated that Teague Lumber had been operating in Grandview for 16.5 years, and for four years at the 2nd Street location. The Business had become too large to stay at the 2nd Street location and needed a larger space such as the property at 15201South US 71 Highway.
He explained that the proposal included 80 percent of the structure to be demolished, keeping the former ballroom space for offices.
In response to Alderman Maloney, Mr. Margritier said they had bought the property around the first part of August and he preferred to be completed with construction by December 1't, excluding the landscaping.
Alderman Crain inquired about any new information on the water flow rate. Mr. Margritier indicated that a test was done yesterday showing2,l60 gallons per minute and the report was sent to the City's Fire Marshal. He said he believed the number was within the limits.
City Planner McCumber recommended that once they meet the water flow testing requirements, then the CUP should be approved.
Alderman Maloney, the Board of Alderman liaison for the Planning Commission, said that the Planning Commission had recommended moving forward pending the flow rate test compliance, and mentioned that the applicant would need to work with staff regarding any possible scheduling restraints.
Mayor Jones closed the public hearing.
ITEM VIII. CONSENT ITEMS
Approved as follows on motion of Alderman Crain, second Alderman Maloney by voice vote: 6-0. a Regular Session -J- September I l, 201 I
-F. Purchasing Manager' s Report. -G Bid of Willey Disposal for the Fall2018 and Spring 2019 Clean Up ($41,375.00). -H Schedule of City's bills. -I. Calling a Closed Meeting - pulledfor separate consideration.
Item vIIr - I. - Calling a closed Meeting for Tuesday, september 25,2018, at 6:00
Motion by Alderman Hochstein, second Alderman Kessinger, to call a Closed Meeting to be held Tuesday, September 25, 2018, 6:00 p.m. in the Municipal Offices, Mayor's Conference Room, 1200 Main Street, Grandview, Missouri. The Closed Session will have closed record and will be scheduled for the purpose of discussing the following item: (1) Legal actions, causes of action or litigation and any confidential or privileged communications between the City or its representatives and its attorneys. Roll Call: Aye: Aldermen Kessinger, Randolph, Turnbaugh, Hochstein, Crain, Maloney Nay: None
ITEM IX. O INANCES
Item IX.-J. - B¡ll No. 7341 - An Ordinance Amending Section 6-102,6-103, And 6- 104 Of The Code Of Laws Of The City Of Grandview, Missouri, Regarding n Of Residential Rental Properties.
Bill No. 7341 was introduced by Mayor Jones. On motion of Alderman Maloney, second Alderman Crain, the bill was placed on its first reading and was read by title only. Roll Call: Aye-Aldermen Kessinger, Randolph, Turnbaugh, Hochstein, Crain, Maloney; Nay-None.
On motion of Alderman Kessinger, the bill was read by title only a second time. On motion of Alderman Crain, second Alderman Hochstein, the bill was approved on final passage by roll call vote: Aye: Aldermen Kessinger, Randolph, Turnbaugh, Hochstein, Crain, Maloney Nay: None
Mayor Jones declared the bitl adopted as Ordinance No. 7089.
Item IX.-K. - Bill No. 7342 - An Ordinance Authorizing Kansas City Power & C To Install A Midblock Street On Avenue.
Bill No. 7342 was introduced by Mayor Jones. On motion of Alderman Randolph, second Alderman Maloney, the bill was placed on its first reading and was read by title only. Roll Call: Aye-Aldermen Kessinger, Randolph, Turnbaugh, Hochstein, Crain, Maloney; Nay-None. Regular Session -4- September 1 1, 201 8
On motion of Alderman Turnbaugh, the bill was read by title only a second time. On motion of Alderman Maloney, second Alderman Randolph, the bill was approved on final passage by roll call vote: Aye: Aldermen Kessinger, Randolph, Turnbaugh, Hochstein, Crain, Maloney Nay: None
Mayor Jones declared the bill adopted as Ordinance No. 7090.
Item IX.-L. - Bill No. 7343 - An Ordinance Authorizing Kansas City Power & Light Company/Aquila To Install A Street Light On Grandview Road Near 11918 Grandview Road.
Bill No. 7343 was introduced by Mayor Jones. On motion of Alderman Kessinger, second Alderman Crain, the bill was placed on its first reading and was read by title only. Roll Call: Aye-Aldermen Kessinger, Randolph, Turnbaugh, Hochstein, Crain, Maloney; Nay-None.
On motion of Alderman Turnbaugh, the bill was read by title only a second time. On motion of Alderman Kessinger, second Alderman Randolph, the bill was approved on final passage by roll call vote: Aye: Aldermen Kessinger, Randolph, Turnbaugh, Hochstein, Crain, Maloney Nay: None
Mayor Jones declared the bilt adopted as Ordinance No. 7091.
Item IX.-M. - Bill No. 7344 - An Ordinance Authorizing Kansas City Power & Light Company/Aquila To Install A Street Light On Martha Truman Road Near 4417 Martha Truman Road.
Bill No. 7344 was introduced by Mayor Jones. On motion of Alderman Hochstein, second Alderman Randolph, the bill was placed on its first reading and was read by title only. Roll Call: Aye-Aldermen Kessinger, Randolph, Tumbaugh, Hochstein, Crain, Maloney; Nay-None.
On motion of Alderman Maloney, the bill was read by title only a second time. On motion of Alderman Hochstein, second Alderman Crain, the bill was approved on final passage by roll call vote: Aye: Aldermen Kessinger, Randolph, Tumbaugh, Hochstein, Crain, Maloney Nay: None
Mayor Jones declared the bill adopted as Ordinance No. 7092.
Item IX.-N. - Bitl No. 7345 - An Ordinance Authorizing The Execution Of A Traffic Engineering Assistance Program Agreement With Missouri Highways And Transportation Commission For The Utilization Of Federal Funds On An Intersection Traffic Study. Regular Session -5- September I 1, 201 I
Bill No. 7345 was introduced by Mayor Jones. On motion of Alderman Maloney, second Alderman Hochstein, the bill was placed on its first reading and was read by title only. Roll Call: Aye-Aldermen Kessinger, Randolph, Turnbaugh, Hochstein, Crain, Maloney; Nay-None.
On motion of Alderman Crain, the bill was read by title only a second time. On motion of Alderman Randolph, second Alderman Kessinger, the bill was approved on final passage by roll call vote: Aye: Aldermen Kessinger, Randolph, Turnbaugh, Hochstein, Crain, Maloney Nay: None
Mayor Jones declared the bill adopted as Ordinance No. 7093.
Item IX.-O. - Bill No. 7346 - An Ordinance Approving An Agreement \ryith Transystems Corporation To Perform A Traffïc Study At Various Intersections In The City, And Authorizing Payment. [Treasurer's Certification of Unencumbered Funds: the Transportation Sales Tax Fund the sum of $10,000.001
Bill No. 7346 was introduced by Mayor Jones. On motion of Alderman Randolph, second Alderman Hochstein, the bill was placed on its first reading and was read by title only. Roll Call: Aye-Aldermen Kessinger, Randolph, Turnbaugh, Hochstein, Crain, Maloney; Nay-None.
On motion of Alderman Maloney, the bill was read by title only a second time. On motion of Alderman Kessinger, second Alderman Crain, the bill was approved on final passage by roll call vote: Aye: Aldermen Kessinger, Randolph, Turnbaugh, Hochstein, Crain, Maloney Nay: None
Mayor Jones declared the bill adopted as Ordinance No. 7094.
Item IX.-P. - Bill No. 7347 - An Ordinance Authorizing The Execution Of An Agreement With Burns & McDonnell Engineering Company For Design \ilork To Repair Fire Damage To The MO 150 South Outer Roadway Bridge Over The Little BIue Rivern And Authorizing Payment. [Treasurer's Certification of Unencumbered Funds: the Transportation Sales Tax Fund the sum of $25,000.00]
Bill No. 7347 was introduced by Mayor Jones. On motion of Alderman Turnbaugh, second Alderman Maloney, the bill was placed on its first reading and was read by title only. Roll Call: Aye-Aldermen Kessinger, Randolph, Turnbaugh, Hochstein, Crain, Maloney; Nay-None.
On motion of Alderman Hochstein, the bill was read by title only a second time. On motion of Alderman Crain, second Alderman Maloney, the bill was approved on final passage by roll call vote: Regular Session -6- September ll,2018
Aye: Aldermen Kessinger, Randolph, Turnbaugh, Hochstein, Crain, Maloney Nay: None
Mayor Jones declared the bill adopted as Ordinance No. 7095.
Item IX.-Q. - Bill No. 7348 - An Ordinance Adopting The Fiscal Year 2019 Budget Of The City Of Grandview, Missouri, And Appropriating Funds.
Bill No. 7348 was introduced by Mayor Jones. On motion of Alderman Turnbaugh, second Alderman Randolph, the bill was placed on its first reading and was read by title only. Roll Call: Aye-Aldermen Kessinger, Randolph, Turnbaugh, Hochstein, Crain, Maloney; Nay-None.
On motion of Alderman Randolph, the bill was read by title only a second time. On motion of Alderman Kessinger, second Alderman Crain, the bill was approved on final passage by roll call vote: Aye: Aldermen Kessinger, Randolph, Tumbaugh, Hochstein, Crain, Maloney Nay: None
Mayor Jones declared the bill adopted as Ordinance No. 7096.
ITEM X. OTHER BUSINESS
Alderman Maloney expressed gratitude for a successful Music on Main event.
Alderman Hochstein said that the Arts Council was working to present new artists.
Alderman Kessinger announced that the Grandview Assistance Program's 3'd Annual Fill the Gap 5K would be held on October 6th.
Mayor Jones announced that the Grandview Education Foundation would hold its Grandview Triangle Walk/Run event this Saturday and the Turkey Day 5K would be on November 3'd. He added that there had been a nice turn out for the Grandview Day of Prayer.
ITEM XI. ADJOURNMENT
On motion duly made and seconded, the meeting was adjourned at 7:58 p.m., with the next Regular Session to be held Tuesday, September 25,2018, at 7:00 p.m., in the City Hall.
City Clerk Becky Schimmel Approved City of Grandview Municipal Services Building Grandview, Missouri 64030 wrrrrw.grandview.org
Board of Aldermen Agenda September 11,2018 - 7:00 p.m. I. CALL TO ORDER/ROLL CALL
II. PLEDGE OF ALLEGIANCE
ilr. APPROVAL OF AGENDA
IV APPROVAL OF MINUTES
A. Regular Session - August 28,2018.
V AWARDS, PRESENTATIONS, AND ORGANIZATIONAL BUSINESS
B. Recognition of a promotion within the Police Department.
C. A proclamation declaring the week of September 17 - 23,2018 as Constitution Week.
D. Recognition of Yards of the Month forWard l, Ward ll, and Ward lll for August, 2018.
V. PUBLIC COMMENTS
lndividuals will be permitted to address the Board of Aldermen only once on any given subject and are limited to 3 minutes per speaker. lndividuals speaking must stand at the public microphone, give their names and addresses in an audible tone of voice and sign the City Clerk's log for recording in the minutes. Ihese rules also apply to individuals addressing the Board during Public Hearings.
VII. PUBLIC HEARINGS
E. A public hearing on the Conditional Use Permit application filed by Teague Lumber for a wholesale lumber operation at 15201 South US 71 Highway.
VIII. CONSENT ITEMS F. Purchasing Manager's Report.
G. Award of bid and approval of payment for the Fiscal Year 2019 Fall and Spring Citywide Cleanup.
H. Schedule of Bills.
l. No closed meeting called.
tx. ORDINANCES
J. An Ordinance amending Ordinance No. 6252 by amending Chapter 6 of the Grandview Code of Laws, Article Xll - Registration of Residential Rental Properties, specifically Sections 6-102, 6-103 and 6-104.
K. An Ordinance authorizing Kansas City Power & Light Company/Aquila to install a midblock streetlight on Bennington Avenue.
L. An Ordinance authorizing Kansas City Power & Light Company/Aquila to install a streetlight on Grandview Road near 1 1918 Grandview Road.
M. An Ordinance authorizing Kansas City Power & Light Company/Aquila to install a streetlight on Martha Truman Road near 4417 Martha Truman Road.
N. An Ordinance authorizíng the execution of a Traffic Engineering Assistance Program agreement with Missouri Highways and Transportation Commission for the utilization of federal funds on an intersection Traffic Study.
O. An Ordinance authorizing the execution of an agreement with TranSystems Corporation to perform a Traffic Study at various intersections in the City, and authorizing payment.
P. An Ordinance authorizing the execution of an agreement with Burns & McDonnell Engineering Company for design work to repair fire damage to the Mo 150 South Outer Roadway Bridge over the Little Blue River and streetlights on East 147th Street and East 146th Terrace, and authorizing payment.
Q. An Ordinance adopting the Fiscal Year 2019 Budget of the City of Grandview, Missouri, and approving funds.
X. OTHER BUSINESS
XI. ADJOURNMENT PROCTAMATION
Whereas, the first everJunior NBA World Championships were held on August 1-2, 2018 in Orlando, Florida; and
Whereas, the inaugural event brought together the top 32 boys' and gírls' teams (16 U.S. and 16 international) that advanced from the Central Regional Tournament competitions in Lawrence, Kansas on June 8-10,2018; and
Whereas, Cierra Smith and Taj Manning, currently freshmen at Grandview High School were on the U.S. Central teams that played to victory as the Juníor NBA World Champions; and
Whereas, made up of players from around the Kansas Cíty Metro area, the girls' team KC Prodigy 2A22 came out victorious with an Ímpressive 68-38 win, and the boys'team Drive5 Power Elite won wíth an equally impressive 60-50 win at the Championship game; and
Whereas, Taj Manning also won the Respect Award for Exceptional Sportsmanship at the Junior NBA Regional Tournament; and
Whereas, Taj Manning's father Assistant Coach Loren Manning helped to lead the boys' team Drive5 Power Elite to their victorious Championship win.
NOW, THEREFORE, I, LEONARD D. JONES, JR., MAYOR OF THE CITY OF GRANDVIEW, MISSOURI, on behalf of the Board of Aldermen and citizens of Grandview, do hereby congratulate the Central Boys' and Girls' teams for their
Junior NBA World Championship and we recognize and congratulate Coach Loren Manníng along with each of the players on the Central Team, as well as their parents, for their outstand¡ng individual efforts, team play, sportsmanship, and success in their sports and academic careers now and in the future.
SIGNED, in the City of Grandview, Míssourí, thís 25th day of September, 20L8.
LE D
ATTEST:
SCHIMMEL, CITY CLERK INTRODUCED SECOND THIRD C¡TY OF GRANDVIEW F¡RST READING READING READING
REQUEST FOR BOARD ACTION LOST TABTED PASSED Date: September 25, 2OL8
Agenda Section: Item: Originating Department: Ad m i n istration Department Vll. Public Hearings By: Joseph S. Gall , City Attorney Approved for Agenda By: Title: A public hearing as required by Sections 67.L4Otto 67.t57L (the 'ClD Act") before the Grandview Village Community lmprovement District can be establ¡shed by action of the Board of Cemal Umut Gungor Aldermen of the City of Grandview. City Administrator
l. REPORT lN BRIEF: The Board of Aldermen ("Board") of the City of Grandview, Missouri ("City") is required by the CID Act to hold a public hearing prior to establishing a community improvement district. This public hearing was called after the Petition to Establish the Grandview Village Community lmprovement District was filed on August L4,20t8. A copy of the Petitions is attached at Exhibit "A".
ll. BACKGROUND: The Board of Aldermen discussed this CID and the redevelopment project it supports at its work session on September 4,20L8. Owners of the shopping center addressed the Board and answered questions at that time. The center, commonly referred to as the Main Street Shopping Center, is located on 6301 Main Street (on the south side). The owners filed a Petition to establish the CID on August L4,2018. The name of the CID is derived from the name of the subdivision in which the shopping center is located (Grandview Village Subdivision). The owners propose to use the CID as an economic redevelopment tool to upgrade the center, demolish a vacant building (former Econo Lube), and build a next generation Dairy Queen Restaurant (DQ Grill and Chill). The CID will impose a 1% sales tax upon all retail sales within the ClD, all proceeds to be used for the redevelopment project. No bonds will be sold. Pursuant to the CID Act, a finding of blight is required in order to establish the ClD. A blight study was attached as Exhibit "8" to the Petition. The owners agreed to allow a City representation to sit on the CID Board of Directors. The owners plan to commence the rehabilitation project immediately upon established of the ClD. Notice of this public hearing was given as required by the CID Act, including published notice in the Advocate for two consecutive weeks in advance of the public hearing.
III. RECOMMENDATION: lt is requested that the Board of Aldermen conduct a public hearing at its regular meeting on September 25,2018 regarding the Petition to Establish the Grandview Village Community lmprovement District and, after closing the public hearing, appove an ordinance establishing the ClD. CITY OF GRANDVIE\ry PURCHASE MANAGER REPORT
09/05 t201 g-09 I tgt20 I s 3 Purchase Order RepoÊ G/L Date Range 09/05/18 - 09/18/18 Sort by Depaftment - Vendor - Purchase Order Number Summary Listing
Depðrtnent fD Fire Vendor 1579 - Conrad Fire Equipment lnc Purchase 2018-00000180 Order G/L Date 091t712018 Amount 4, 120.09 RP2 a¡r condit¡oning Description repair Deliver by Date Voided .00 FD Fire Departr.lent Printed Date osltsl2aß Discounted .00 Vendor 1579 - Fíre Conrad Equipment Inc Completed Date Expensed 4, 120.09 Type STD Exp¡ration Date Remaining .00 Status Open Encumbered .00 Vendor - 1579 Conrad Fire Equipment Inc Totals Purchase Orders I Amount $4,120.09 Voided $0.00 Discounted $0.00 Expensed $4,120.09 Remaining $0.00 Encumbered $0.00
Department FD Fare Totals Purchase Orders 1 Amount $4,120.09 Voided $0.00 Discounted $0,00 Expensed $4,120.09 Remaining $0.00 Encumbered $0.00 Department PR Pârks and Rec Vendor 1O5O - Edwards McÞowell fnc Purchase Order 2018-00000179 GiL Date 09113120t8 Amount 7,106.00 Descrìption 40-ton compressor Deliver by Date Voided .00 Department PR Par*s and Rec Pr¡nted Date Discounted .00 Vendor 1050 - Edwards McDowell Inc Completed Date Expensed .00 ïype STD Exp¡ration Date Remaining 7,106,00 Status Edit Encrmbered 7,106.00 Vendor 1050 - Edwards purchase McDowell Inc Totals Orders I Amount $7,106,00 Voided $0.00 Discounted $0.00 Expensed $0.00 Remain¡ng $2106,00 Encumbered $7,106.00
Department PR. Parks Rec purchase and Totals Orders 1 Amount $7,106.00 Voided $0.00 Discounted $0.00 Expensed $o.oo Remaining $2106.00
Run by Karina Church on Ogl2Ol2OIS 15:56:40 pM Page 1 of 3 il Purchase Order Repoft G/L Date Range 09/05/18 - 09/1S/1S Sort by Department - Vendor - Purchase Order Number Summary Listing
Encumbered $7,106,00 Departnent PW Public Works Vendor 1330 - Ace Pipe Cleaning Inc PurchaseOrder 2018-00000176 G/L Date 09lßl2al8 Amount 2,635.s0 Descrip:ion TV City Line and Clean Deliver by Date Voided .00 PW Public Works Department Printed Date Discounted .00 1330 - Vendor Ace Pipe Clean¡ng Inc Completed Date Expensed .00 ïype STD Expiration Date Remaining 2,635.50 Status Ed¡t Encumbered 2,63s.s0 Purchase Order 2018-00000177 G/L Date 09/r3l2018 Amount 3,910.00 Descrip:ion ïV City Storm and Sanitary Lines Deliver by Date Voided .00 Department PW Public Works Printed Date Discounted .00 Vendor 1330 - Ace Pipe Cleaning Inc Completed Date Expensed .00 Type STD Exp¡ration Date Remaining 3,910.00 Status Edit Encumbered 3,910.00 - Vendor 1330 Ace Pipe Cleaning IncTotals Purchase Orders z Amount $6,s45.s0 Voided $0.00 Discounted $0,00 Expensed $0.00 Remaining $6,545.50 Encumbered $6,545.50 Vendor 1320 - Transystems Corporation Purchase Order 2018-00000f78 G/L Date 09/r3/2018 Amount 10,000.00 Description Traffic Studies at Var¡ous lntersections Deliver by Date Voided ,00 Department PW Public Works Printed Date Discounted .00 Vendor 1320 - Trans)rstems Corporat¡on Completed Date Expensed .00 Type BNanket Expiration Date Remaining 10,000.00 Status Edit Encumbered 10,000.00 Vendor 1320 - TranSystems purchase Corporation Totals Orders 1 Amount $10,000.00 Voided $0.00 Discounted $0.00 Expensed $0.00 Remaining $10,000.00 Encumbered $10,000.00 Department PW purchase Public Works Totals Orders 3 Amount $16,s45.s0 Voided $0.00 Discounted $0.00 Expensed $0.00
Run by Karina Church on 09l20lZ0LB 15:56:40 pM Page 2 of 3 Purchase Order Report GIL Date Range 09/0s/18 - 09/18/13 Sort by Department - Vendor - Purchase Order Number Summary Listing
Remaining $16,545.50 Enq:mbered $16,545,50
Grand Totðls Purchase Orders 5 Amount $27,77t.59 Voided $0,00 Discounted $0.00 Expensed $4,120.09 Rema¡n¡ng $23,651.s0 Encumbered $23,651.50
Run by Karina Churcfr on 09/20/2018 15:56:40 pM Page 3 of 3 PRELIMINARY REVENUE REPORT - CASH BASIS August 3 1, 20 18 ACTUAL YTD COLLECTIONS BUDGET REVENUE TYPE COLLECTION PRIOR YTD CUR YTD CYTD TO CYTD VS FY2018 FY20t7 Aus-17 Aus-18 BIIDGET PYTD
PROPERTY TAX 2,96t"33t 3, I I 5,000 2.938,6s2 3,021"92'7 9'7.0% 2.8%
VEHICLE LICENSE TAX 92,008 90,000 89,64'7 92,067 102.3o/o
TAX 2,842,36r 2,976,000 2,s6s,690 2,54t,748 85.4% -0.9% USE TAX 358,166 J 0.0% r00.0% TAX 85,445 95,000 77,659 5 68,788 72!% -11.4% E TAXES Electric 2,025,962 2, 120,000 1,78-t ,480 r,9 15,780 904% 7.2% Cable Television 263,097 270,000 263,09'7 252,173 93.4% -4.2% Natural Gas 496,950 5 1s,000 472,612 56 1,338 r09.0% l8 8% Landline Telephone 88, r 28 95,000 81,165 5 71,733 75.5% -11.6% Mobile Telephone 520,5 l 9 s20,000 487,428 5 366, l 38 70.4o/o -24.9% Utilities 3.394.6s6 3,520,000 3,091.783 3,167,162 90.0% 2.4% 6,550 6,500 6,ss0 6,871 105.7% 4.9o/n AND PERMITS Occupational Licenses 285,06s 300,000 274,587 302,708 100 9% l0.z% Other Licenses 3s.439 3 1,000 34,53 8 36"422 I 17 .5o/o 55% Pe rmits 278,849 2s3,000 2s8,498 276,739 7 109.4% 7.r% License and Permits s99.353 584,000 567.624 615.868 105.5% 85% MOTOR VEHICLE Gas Tax 664,063 670,000 606,940 598,024 89.3% -1.5%
MV Sales 2t7"090 2 1s,000 l 95,50 1 202"883 944% 38% MV Fee 106,443 r06,000 96,407 l0l ,88s 96.t% 5.7% Motor Vehicle 987,596 99 r,000 898,848 902,791 9l.lo/o 0A% R AGENCIES PYMTS 407.788 538.637 388,569 445.807 82.8% 14.1% FOR SERVICES Municipal Court 897,095 890,000 834,1t4 753,922 84.7% -9.6% License Office 409,046 4 I 5,000 312,417 404,894 97.6% 8.'7% Ambulance 650,404 850,000 603,213 895,255 105.3% 48.4% Other Charges for Services 3s4,08 I s05,660 667,383 8 511 ls0 Iqt.t% -23.4% Total Charges for Services 2"310,626 2,660,660 2,4'77,126 2,565,220 96.4% 3.6o/o INTEREST INCOME 46.270 60,000 43,092 44.917 74 9% 42%
OTHER REVENUE 78,89 I 28,700 s0"296 )oort t04.3% -405% TOTAL GENERAL FUND E 13,8I2,87 5 I r4.665,497 12,627,9t I t 3,s03.087 92.1% 6.9% PROPERTY TAX Property Tax (Park Levy) 351,254 370,000 348,592 3s8,979 97.0% 3.0%
Property Tax (Debt Service) 1.121.342 1,1 64,1 00 l, r r 2,838 1, 1 75,59 1 101.0% 5.6% Total Property Tax 1.472.597 I,534, I 00 1.461.430 1,534.570 100.0% 5.Io/n SALES TAX Transportation Sales Tax t,26t,079 t,296,000 l, I 50,398 l,08s,ls3 6 83.7% -5.7% Capital Improvement Sales Tax I,421,416 1,440,000 1,283,080 t,270,875 88.3o/o -1 0% Community Centre Sales Tax |,327,156 1,324,800 1"192"713 65,340 6 88.0% -23% Total Sales T¡x 4,009,6s0 4,060,800 3,626,t92 3,521,368 86.7% -2.9%
Hotel Tax l 0s,208 1 10,000 94.943 89,s20 81.4% -5.7o/o PfLOTS (Park Levy, Debt Service, TIF) 41t,318 920,16s 393,488 423,641 46.0% 1.7% TrF MV, CrD & TDD SALES TAXES (TrF 9, 13, 15) I,0t4,336 984,022 932,805 992,830 100.9% 6.4% TrF SALI,S TAXES EATS (TrF 9,10,13,15,16) 426,528 529,671 324,062 s 553,255 t04 s% 70.7%
GRANTS (TST, LEBG, CIST, TIF) I.668,336 499.647 l.638.215 282,1s8 56.5% -82.8% CHARGES FOR SERVICES Parks (Community Centre Sales Tax) I ,031,770 940,000 896,207 947,514 100.8% 5.7% Sewer (Sanitary Sewer) 3,953,822 4,091,600 3,616,163 3,806, I 32 93 0% 5.3% Other (Police Forfeiture, Econ. Dev.) t2,244 11,000 12,244 100 0.6% -99.2% Total Charges for Services 4,997,836 5,048,600 4,s24,6t4 4,7s3,746 94.2% 5.t% INTEREST INCOME (Various) 209"299 199,9s0 188.596 )ì¿ ots ', |r75% 24.6% OTHER RI,VENUE (Various) 3,766,924 326,s00 3,807,949 t76,909 s4.2% -95 4% TOTAL NON GEN FUND $ l 8,082,032 $ 14.213"455 16,992,29s 12,562,923 88 4% -26.1% TOTAL GEN & NON GEN FND $ 31,894,907 $ 28,878,952 29,620205 26.0ó6.010 90.3o/o -12.0% Notes: Unaudited statement based on recorded revenues at point of time, revenues are net of TIF I New EMS contract, started billing in September 2017. 2 Series 2017 GO Bond Issuance. 3 First state distribution was received in March 2018. 4 Timing of payment. 5 Delinquency collections FYl7. 6 Domestic Utilities exempt from Transportation Sales Tax & Community Center Sales Tax. 7 New Facility construction in Grandview, 8 TIF Fees. City of Grandview, Missouri Treasurer's Report
August 31,2018 crTY oF GRANDVIEW MTSSOURI SCHEDULE OF BANK ACCOUNTS August 31, 2018
ACCOUNT FINANCIAL ACCOUNT DESCRIPTION TNSTITUTION RATE BALANCE
Concentration Bank Midwest 0.050% $ 99,503.67 Public Funds Money Market Bank Midwest l.450Yo $ 352,869.78 Municipal Court Bond Bank Midwest 0.000% s 86,393.40 Restitution Bank Midwest 0.000% $ 818.33 Fountain Lakes Escrow Bank Midwest 0.250% $ 3,102.28 Police Recovered Funds Bank Midwest 0.000% $ 52,926.31 Grandview Project DARE Bank Midwest 0.000o/o 614.47 Total Avg 0.868% S 596,228.24 CITY OF GRANDVIEW, MISSOURI SCHEDULE OF INVESTMENTS U.S. GOVERNMBNT SECURITIES August 31, 2018
SECURITY PURCHASE MATURITY PRINCIPAL COUPON PAR DESCRIPTION DATE DATE AMOUNT RATE YIBLD AMOUNT
Bridgewater Bank C.D. 4/28/2015 l0/29/2018 245,000.00 1.1500% 1.1500% 245,000.00 Denmark State Bank C.D. 4/3012015 10t30/2018 245,000.00 r.r000% 1.1000% 245,000.00 2t28/2018 511512015 tvtst20t8 245,000.00 1.1500% l.l500%o 245,000.00 Luana Savings Bank C.D. 5/1512015 lvtsl20t8 245,000.00 1.0500% 1.0500% 245,000.00 Mid-Missouri Bank C.f). 2119/2014 t2/19t20t8 240,000.00 r.5000% 1.5000% 240,000.00 U.S. Treasury Notes 5lt9/2014 l2/31/2018 500,000.00 1.3750% 1.3750Yo 500,000.00 Peoples Bank of Wisconsin C.D. 2/t4t2014 2lt4/2019 240,000.00 1.6000yo 1.6000% 240,000.00 Parkway Bank & Trust Co. C.D. 2/19t2014 2/19/2019 240,000.00 1.6500Yo 1.6500Yo 240,000.00 First Business Bank C.D. 4/27/201s 212712019 245,000.00 1.2500Yo 1.2500Yo 245,000.00 American Expr Centurion C.D. 4/29t201s 412912019 120,000.00 1.4500% 1A500yo r20,000.00 Federal Home Loan Bank 5/29t2014 5/29/2019 2,265,000.00 1.6000% 1.6000Yo 2,265,000.00 Commerce State Bank C.D. 4128/201s 1012812019 245,000.00 L3000o/" 13000Yo 245,000.00 Third Federal Sav & Loan C.D. 4/29/201s t0/29t2019 245,000.00 1.5000% 1.5000% 245,000.00 Mercantile Commerce Bank C.D. 4/30t2015 10130/2019 245,000.00 1.3500% 1.35000/0 245,000.00 Bank of Georgetown C.D. 4/30/2015 tv29t20t9 245,000.00 1.35000/" l.35000/0 245,000.00 Synchrony Bank C.D. 4t24/2015 4/24/2020 240,000.00 1.90000/" t.9000yo 240,000.00 Fannie Mae 4/28t2015 4t28/2020 260,000.00 t.5000% 1.5000% 260,000.00 Pyramax Bank C.D. 5/812015 tt/9/2020 245,000.00 1.6500% 1.65000/o 245,000.00 Freddie MAC U26/2017 1/26/2022 650,000.00 2.t500% 2.15000/" 650,000.00 Ally Bank C.D. 6122/2017 6/22t2020 245,000.00 1.9000o/o 1.9000yo 245,000.00 Goldman Sachs Bank USA C.D 6/21/2017 6t22t2020 245,000.00 r.9000% 1.9000Vo 245,000.00 First Trust Savings Bank C.D 6/23t2017 61231202t 245,000.00 1.9000% 1.9000% 245,000.00 Federal Home Loan Bank 6/30/2017 7lt3/2021 r,250,000.00 1.48000/0 1.8010% 1,250,000.00 Wells Fargo BankNA C.D. 6/30/20t7 6/30/2022 245,000.00 2.25000/" 2.2500Yo 245,000.00 Prime Alliance Bank C.D. 6t30/2017 12t30/2021 245,000.00 1.9000Y" 1.90000/0 245,000.00 Federal Farm Credit Bank 9n2/2017 9n2t2022 2,000,000.00 2.0000yo 2.0000Y" 2,000,000.00 Federal Home Loan Bank r/2512018 12/28/2020 2,000,000.00 2.0100% 2.2000y" 2,000,000.00 UBS Bank USA C.D. 6/13t20t8 6n4/2021 245,000.00 3.0000% 3.0000% 245,000.00 U.S. Treasury Notes 6/15t2018 vt5/2019 750,000.00 l.l250o/o 2.1000Yo 750,000.00 U.S. Treasury Notes 6n5/2018 2lt5l20t9 1,250,000.00 0.75000/o 2.1700Yo 1,250,000.00 U.S. Treasury Notes 6t15/2018 6/30t2019 250,000.00 1.25000/" 2.32000/0 250,000.00 U.S. Treasury Notes 6lt5/2018 7/3u20t9 250,000.00 1.3750o/" 2.3800Y" 250,000.00 U.S. Treasury Notes 6/t5lz0t8 8t3t/20t9 250,000.00 1.0000% 2.39000/" 250,000.00 U.S. Treasury Notes 6lt5t20t8 9t30/2019 250,000.00 1.7500Yo 2.2000Vo 250,000.00 U.S. Treasury Notes 6/t5/2018 713t/2020 250,000.00 2.00000/" 2.5300Yo 250,000.00 U.S. Treasury Notes 6ns/2018 8/3v2020 250,000.00 2.12500/" 2.54000/" 250,000.00
$ r 7,425,000.00 T-T?/25p-o-oi-o--
As of August 31, 2018
ROT Total Investment Balance 1.s8s6% $ 17,425,000.00 Total Bank Balance 0.8678yo $ 596,228.24 Total Cash Balance $ 18,021,229.24 CITY OF GRANDVIE\il, MISSOURI SCHEDULE OF POOLED CASH ALLOCATION ALL FUNDS August 31,2018
FUND BALANCE AMOUNT BALANCE DESCRIPTION 7/3U2018 OF CHANGE 8t3r/2018 General $ 3,330,355.38 (893,581.91) S 2,436,773.47 Special Revenue: Transportation Sales Tax 673,718.10 64,516.85 738,234.95 Park Levy 648,511.82 2,478.68 650,990.50 Neighborhood Parks 88,539.04 261.14 88,800.1 8 Police Forfeiture 9,390.61 (1.e6) 9,388.65 Law Enforcement Block Grant 15,469.34 15,469.34 Capital Improvement Sales Tax 1,679,025.31 (79,637.65) 1,599,387.66 Community Center 522,055.00 (27,273.7r) 494,781.29 Revolving Loan 17,427;72 17,427 .72 Economic Development Enhancement (31,917.21) (1s,981.00) (47,898.21) TIF District #9 30,04 I .61 (30,041.61) TIF District #10 15,670.24 15,670.24 TIF District #12 TIF District #13 77.45 77.45 TIF District #15 108,813.83 (0.s0) 108,813.33 TIF District #16 (37,t65.20) (352.s0) (37,517.70) Total Special Revenue 3,739,657.66 (86,032.26) 3,653,625.40
Debt Service 1,493,444.96 (187,557.43) 1,305,887.53
Capital Project: Public Works Facility 3,494.17 (e62.23) 2,531.94 2009 G.O Bond 177.66 t77.66 2014 G.O Bond 956,915.39 (34,000.00) 922,9t5.39 2017 G.O Bond 3,6s1,427.86 3,651,427.96 TIF #15 Project Fund Total Capital Project 4,612,015.08 (34,962.23) 4,577,052.85
Sanitary Sewer 6,171,331.74 (201,219.22) 5,970,112.52
Insurance Deductible 77,792.90 (16.43) 77,776.47
Total Pooled Cash Allocation 19,424,597.72 (1,403,353.05) 18,021,228.24 Undistributed lnterest Total Cash Balance s 19,424,s97.72 $ (1,403,353.05) S 18,021,229.24 Enclosure 1 GRANDVIEW Buil Tomorrow's Communi
HISTORIC PRESERVATION COMMISSION Regular Meeting Minutes Wednesday, August 8th, 20L8,7:00 PM Munícipal Service Building - 1200 Main Street CouncilChamber
CALL TO ORDER The Historic Preservation Commission of the City of Grandview met on August 8th, 2018, in the Council Chambers, City Hall at L200 Main Street, Grandview, Missouri. Chairman Brewer called the meeting to order at 7:06 PM. Roll was called:
II. ROLL CALL Mem Present Members Absent Elaine Brewer, Chairman Christian Parchman Mary Jones JoAnn lmmele Gail Cheatam Damon Randolph, BOA Liaison
Staff Present Chris Chiodini, Director Dave McCumber, City Planner Billie Hufford, Rental lnspector/ Planner
III. ANNONCEMENT OF A QUORUM Staff confirmed there is a quorum for the meeting
IV. ACCEPTANCE OF AGENDA Chairman Brewer stated that the agenda is before the Commission and asked the Commission if there was a motion to approve the agenda as written. Commissioner Jones made a motion that the Historic Preservation Commission (HPC) accepts the agenda as presented. Commissioner Randolph seconded the motion. The agenda was approved unanimously.
ln Favor: Opposed: Abstained Absent: Brewer Cheatam lmmele Jones Parchman Randolph
Municipal Offices | 1200 Main Street I Grandview, MO 64030 I Ph: (816) 316-4800 | www.grandview.org V. APPROVAL OF MINUTES The meeting minutes from April LLT\,2OL8 are before the Commission. A motion for approval was made by Commissioner Randolph and seconded by Commissioner Jones. The motion was approved unanimously.
ln Favor: Opposed: Abstained: Absent: Brewer lmmele Jones Parchman Randolph Cheatam
VI. PUBLIC DISCUSSION None
VII. PUBLIC HEARINGS
HP18-04: Reouest for a of Appropriateness (COAI - An application for a Certificate of Appropriateness (COA) from My Dumpster Guy for the rehabilitation of the commercial property located at 705 -707 Main Street. The new owner of the property is looking to restore the building bringing back its historical relevance. This will be achieved by exposing the historic features covered by the current drop ceiling and restore the façade. They plan to use one on the three spaces as their (My Dumpster Guy) office and lease the other two spaces to restaurant or retail businesses. The owner will provide building plans with colored elevations at the meeting.
Chairman Brewer asked the applicants to present their case. Shawn Polowniak, the property owner, explained to the Commission the specifics of the project and why his business wanted to invest into Grandview. Mr. Polowniak discussed the history of the building and highlighted that it has been neglected for many years as owners have covered much of its historic features from the floor, ceiling, and façade. He descríbed that the structure will be restored to its historic nature and be made modern at the same time
Mr. Polowniak spent time talking about the façade and how it is currently very mismatched the brick is. They would like to preserve the historic brick and remove the non-historic brick. Mr. Polowniak stated they would like to bring natural líght into each space and in order to do so, they would open the façade with a glass garage doors and entry ways.
He continued by stating that his business (My Dumpster Guy) would occupy one of the three spaces and the other two would be marketed to retail or restaurant businesses. Mr. Polowniak then discusses the rear of the building and plans to create an outdoor space for employees to have a resting/ entertainment area. There is plenty of space between the back of the building and the public alleyway.
Municipal Offices | L200 Main Street I Grandview, MO 64030 | Ph: (816) 316-4800 | www.grandview.org Commissioner Cheatam asked if the employee space would be in the garage. Mr. Polowniak answered that the space would be located at the rear exterior of the building and would not affect the alleyway. Kit Starr then shows photos from his cell phone of the buildings relation to the alleyway.
Mr. Polowniak then explains the floor plans. He mentions that all new HVAC systems wilf be installed. He notes that they will be demoing the entire building.
Commissioner Jones asked, "What do the Dumpster Guys do and will it only be offices?" Sawn Polowniak replied with "We supply commercial are residential with roll of dumpsters and it will only be our office.
CommissionerJones asked, "Willyou keep the Red Barn Sign?" Mr. Polowniak responded with "Yes." and we will be making a bracket for any signs to attach to so the brick isn't being drilled into more than it has to.
Chairman Brewer asked, "What is the timeframe for the project?" Mr. Polowniak responded with "As soon as we can get permits and begin demoing the building. Mr. Starr followed with, "There is a little transition period, we close on Friday and there will be a week before we can get it there."
Commissioner Jones asked, "Will you be actively seeking to rent out the other two spaces?" Mr. Polowniak responded with, "Yeah, the economics of our loan doesn't work out very well with those spaces left open. We will probably be looking to get somewhere around S13.50 to Sf+.SO per sq. ft. for those spaces."
Chairman Brewer asked Staff for their recommendation, and Staff stated they approve with the following conditions. "A decision needs to be made whether they wish to keep their trash inside and bring out on trash days or if they wish to keep it outside, a trash dumpster enclosure would need to be added to the drawings. Additionally, we need to know where the HVAC systems will be located and if on the roof, they need to be screened from all right of ways (Which is allspace between the buildings in this area)."
City Staff asked, "We would like to see lighting for the wall mounted signage and any other exterior lighting on the back of the building that needs to be shown on the drawings as well." Mr. Polowniak responds with, "Knowing that our company doesn't need much as far as trash containers go, how do we handle that with future tenants?" City Staff responds with, "The best way to handle it is to come back to this body with another application when you need to address the issue."
Municipal Offices I 1200 Main Street I Grandview, MO 64030 | Ph: (816) 3L6-4800 t www.grandvìew.org Commissioner Cheatam asked, "How many employees do you anticipate having?" Mr. Polowniak responds with, "We are building desk for !2." Commissioner Cheatam states, "You mentioned training." Mr. Polowniak responds with "Training will be mostly for drivers. We have 2, but hope to grow to L0. Their training would be early in the morning or at the end of the day."
Mr. Polowniak states, "Behind the property there is a parking lot owned by the houses that surrounds them. We have thought about when our needs groq asking if we can rent spaces from them."
Chairman Brewer asked City Staff "l assume we should table the lighting needs once they get to that point so they can come back next month or so once they know more." City Staff responds with, "That's perfectly fine."
CityStaff notes, "lf theyget approvaltonight; that is not approvalto begin construction. lt is for you guys to begin working with plans to be reviewed."
Mr. Polowniak responded with, "What would it take to get in and begin demoing?"
City Staff directs him to contact Keith Dabney
City Staff recommended to approve the application for a Certificate of Appropriateness with the following items being tabled until the applicant has the items ready: The trash dumpster enclosure details, the sign boards, and the lighting apparatus for the signs, as well as any other exterior signs.
Commissioner Jones made a motion to approve the Certificate of Appropriateness application with City Staff recommendations, tabling the outside lighting, dumpster enclosures for the other two leased spaces, and the signage for 705 - 709 Main Street located in the downtown Main Street Conservation District. Commissioner Randolph seconded the motion. The motion was approved unanimously.
Vote: 13004 6th Street (Downtown Main Street Conservation District) ln Favor: Opposed: Abstained: Absent: Brewer Jones Cheatam Randolph
Municipal Offices | 1200 Main Street I Grandview, MO 64030 I Ph: (S16) 3:t6-4800 | www.grandview.org VIII. OLD BUSINESS / HEARINGS CONTINUED FROM PREV¡OUS MEETING None. tx. BUSINESS FROM STAFF PUBLI Staff shared that they attended a pre grant submittal meeting for the FYLg round of funding. lt will be a 12 month time period before it can be used. City Staffwill staff apply for the grant application in September and the funding will be available in October of 2019 FY2020.
City Staff notes that the funds will allow the City to create two new conservation districts. However, it will be a two-step process. This grant would take care of creating the boundaries and an additional grant would be needed to cover the design guidelines, all done by a private consultant.
City Staff notes the current grant will be wrapped up by August 31st. We will have copies of the grant for the commission to review in September or October.
X. REPORTS FROM SPECIAL COMMITTEES None.
XI RESOLUTIONS AND RECOMMENDATIONS BY THE COMMISSION None.
XII. GENERALDISCUSSION None.
XIII. ADJOURNMENT Commissioner Parchman moved to adjourn the meeting. Commissioner lmmele seconded e motion, wh was approved unanimously. The Commission adjourned at 7:20 PM
ú/hÀ, , P Lrnn^t arr elKr(sñy"trv
,7- n8 Recording Secretary Approved
Municipal Offices | 1200 Ma¡n Street I Grandview, MO 64030 | Ph: (816) 316-4800 | www.grandview.org MEETING MINUTES - August 2,2018
CITY OF GRANDVIEW PARKS AND RECREATION COMMISSION
MEETING MINUTES August 2,2018
coMMtsstoNERs STAFF ABSENT Ken Cox Jim Crain Kraig Briggs Don Fowler Liz Ogle Candy Miller Etta Ray Lauren Longcoy Ann Heinzler Courtney Pitcher Rodnev Schmidt Morgan Tangen Sue Yerkes Yolanda Bush Mary Roseburrow
t. CALL TO ORDERI/ROLL CALUANNOUNCEMENT OF QUORUM:
Commíssion lstVice President Thomas Rousey called the meetÍng to order at 6:04 p.m
il. PLEDGE OF ALLEGIANCE:
The pledge of allegiance was led by Commission 1"t Vice President Thomas Rousey ilt. APPROVAL OF AGENDA:
Commissíon 1't Vice President Rousey asked for a motion to approve the August Z, ZO1g Regular Commission Agenda. Commissioner Rodney Schmidt motioned forápproval of the agenda; Commissioner Crain seçonded the motion. There wes no cliscussion. The motion passed.
¡V. PUBLIC GOMMENT:
There was none.
V. COMMUNIGATIONS:
There was none.
VI. APPROVAL OF MINUTES FROM PREVIOUS MEETING:
It was noted that there were no July 25th minutes (emergency meetíng called) included in the most recent packet received. Those minutes will bqintroduced into recoid at the next regular commÍssion meeting on September 6th. Commissioner Rodney Schmidt made a motion to allow the July 25th commission meeting minutes to be introduced into record at the September 6th meeting. Commissioner Jim Crain seconded the motion. There was no discussion. The motion was approved. Commissioner Ken Cox made a motion to accept the July 12h commission meeting minutes. Commissioner Candy Miller seconded the motion. Commissioner Crain ñoted that an amendment was needed. On page 3, 6h line down, the 3d word in shows Attorney Gall's name misspelled. lt is spelled Gault and it should be spelled Gall. The change was noted and Commissioner Cox seconded the motion. There was no opposition. The minutes were approved.
VII. NEW AND UNFINISHED BUSINESS:
Shooting Range We are in negotiations with TRS Co., out of ldaho. We sent them a list of guestions. They have sent their answers. More answers are expected by the end of next week. Commissíoner Etta Ray asked if they could see a list of the questions we sent. Director Yerkes responded that she is not sure if that is public information at thÍs point. Commissioner Crain díd not ask but would like to know that when the range is open to the public, how will the 100 yard targets be moved up? Kraig thought it was sãid thai they won't be moved up. The information will be presented to the BOA Tuesday at 7:00 at their work session to let them know the company chosen and the proposed time line.
Splash Park There has been a "sít down" with the firm to try to determine what can be done to get the park at the budgeted amount. Director Yerkes and Dennis Randolph tried to explaln the constraints we are facing. The firm is to get back to us by 8/10 to show what can be provided.
ctP lnformation available at the September meeting. Lauren will present some options for consideration in August.
View Expansion This will be part of the splash park meeting; also The View expansion. We will know more on 8/10.
VIII. COMMITTEE REPORTS:
Parks/Tree Board:
Don Fowfer reported. On $h and Main on the north side of the road, the plant material had gotten out of control. An Eagle Scout, Greg Patterson had cleaned up the area, and put ín some mulch and ornamental grasses. The area looks much cleaner now.
This Saturday is the big concert with 88.5 FM radio. While driving in recently, in a span of 20 minutes, he heard 2 ads on the radio. GAP will be collecting school supplies and canned goods. We willtry to have a truck available to load the supplies onto and deliver to the GAp building. we will provide 8 bathroom units. They are being provided to us free of charge. Don Kessinger has parking plans in place for the large number of people expécted to attend the event.
2 The Grove part of the buildíng will provide a green room for the performers, Maybe something in place to "eat with Matt Mars?" The concert event starts at 6:00 p.m. and ends at 8:00 p,m. Don's staff will handle parkíng; Lauren's staff will handle concessions. Don is in discussions with Citywide Maintenance to clean the restrooms in the parks. They will clean the restrooms 7 days a week for a little over $1500 per month. This frees up about 45 minutes per day per each of Don's staff to do other things. He is currently full wíth his full-time staff, but is desperately short on seasonal staff. Don and Director Yerkes have been in discussions about replacing shade canopies on JA's playground. They will be used to shade certain spots throughout the playground. Commissioner Schmidt suggested that Citywide's staff report any vandalism thèy see when they are cleaning the restrooms. Don responded by saying that the morniñg and eveníng supervisors will have a number to call to put them in touch with Park's managers/su pervisors. Commissioner Rousey asked about patrons bringíng coolers into the concert at the Amphítheater. The short answer was no. lnterested parties should be directed to the website to get addítional information about the concert. Specifically, no pets will be allowed into the Amphitheater.
Recreation:
Morgan Tangen reported on what is on-goíng and what is pending. 1,155 guests attended events at the Amphitheatre thus far this summer. 213 have participated in Yoga. 56 have participated in Zumba in the park. There were 65 kids that participated in Ninja Valley Wanior. Aloha Aquatics had 122 people who registered. Flag football has one team in each division. Cheerleading probably won't happen this year. Nor will volleyball. Next month Lauren will present clP and corporate Membership packets to the commission.
We talked about touring the community centers in Belton and Harrisonville but that didn't happen. We would like to send Commissioners Schmidt and Pitcher to those community centers during the daytime, incognito, with their kids to get a real look at the centers. Commission Pitcher goes back to school on the 15th. Commissíoner Schmidt will take his kids to get their perspective. Director Yerkes will travelwith the group to the center sometime during the daytime hours. tx. DIRECTOR AND STAFF REPORTS:
Directors Report:
Director Yerkes reiterates that her door is always open, and you are welcome to stop by at any time with any concern. x. OTHER BUSINESS FROM COMMISSION MEMBERS:
There was none-
3 xt ADJOURNMENT:
There being no further business, Commission 1't Vice President Rousey asked if we could entertain a motion to adjourn the meeting. Commissioner Ken Cox maðe a motion to adjourn the meeting. Commissioner Rodney seconded the motion. The motion was unanimously approved and the meeting adjourned at 6:29 P.M. The next regular meeting of the Grandview Parks and Recreation Commission will be held on Thursda-y, September 06, 2018, at 6:00 P.M. at The View, 13500 Byars Road, Grandview, MO.
Secretary President
Date Date
4 INTRODUCED SECOND THIRD CITY OF GRANDVIEW FIRST READING READING READING ô REQUEST FOR BOARD ACTION tosT TABLED PASSED Date: September 25, 20L8 Agenda Section: Item:
VIII. CONSENT ITEMS
Approved forAgenda By: Title: Approval of payment to the Kansas City, Missouri Water Seruices Department of $107,508.23 for sanitary sewer seruices for the Cemal Umut Gungor months of July and August 2018. City Administrator
I. REPORTIN BRTEF: The purpose of thís request is to obtaín Board approval for an additional payment to Kansas City, Missouri Water Seruices Department of $107,508.23 for sanitary sewer seruices for the months of July and August 2018.
II. BACKGROUND: The City of Grandview contracts with Kansas City, Missouri under a reciprocal agreement to provide sanitary sewer sen¡ices to both commercial and residential customers in the poftion of Grandview serued by Kansas City.
III. REPORT: Upon receiving repofts from Jackson County Public Water District, invoices were created from calculations based on the number of connections and the number of gallons of water consumed. The invoice for July is $51,025.70 and the invoice for August is $56,482.53, totaling $107,508.23.
IV. RECOMMENDATION: It is recommended that the Mayor and Board of Alderman approve the payment to the Kansas City, Missourí Water Seruices Depaftment of $107,508.23 for sanitary sewer seruices for the months of July and August 2018. GRANDVIEW, MISSOURI SANITARY SEWER SERVICE CHARGE Jul-18
RATES WATERUSAGE $ 4.69 PER ccf RESIDENTIAL CHARGE $ 46.95 PER Res. CUSTOMER SERVICE CHARGE $ 13.60 PERMON METERED FLOW $ 3.58 PER ccf BOD SURCHARGE $ 0.446 PER Ib SS SURCHARGE $ 0.220 PER Ib O&G SURCHARGE $ 0.1 83 PER Ib
UNMETERED RESIDENTIAL CHARGES NUMBEROF TOTAL TJNMETERED LINMETERED RES. CHARGE PER RESIDENTIAL CONNECTIONS CONNECTION CHARGE s 46.95 $ 23.944.50
UNMETERED COMMERCIAL CHARGES NUMBEROF TOTALCOMMERCIAL lw¿,rpn WATER TOTAL COMMERCIAL CHARGE PER CONNECTION l.,.oo, USAGE CHARGE WATER USE CONNECTIONS CONNECTION CHARGE lo* ccf PER ccf CHARGE ''...,.i') $ 13.60 $ 2,488.80 5,243.58 $ 4.69 s 24.s92,40
TOTAL UNMETERED CHARGES------$ 51 ,025.70
METERED INTERCONNECTION CHARGE METERED FLow ccÊ------3 CHARGE PER ccf---- $ 3.58 FLOW CHARGE TOTAL $
LAB ANALYSIS BOD SS o&G INTERCONNECTION AVERAGE AVERAGE AVERAGE POINT 3
SURCHARGE BOD lbs 0.00 $ 0.446 PER Ib $ SS lbs 0.00 $ 0.220 PER Ib $ O&G lbs 0.00 $ 0.1 83 PER Ib $ SURCHARGE TOTAL----
TOTAL METERED INTERCONNECTION POINT $
TOTAL CHARGE $ 51,025.70 GRANDVIEW, MISSOURI SANITARY SEWER SERVICE CHARGE Aug-í8
RATES WATERUSAGE 4.69 PER ccf RESIDENTIAL CHARGE s 46.95 PER Res. CUSTOMER SERVICE CHARGE s 13.60 PERMON METERED FLOW s 3.58 PER ccf BOD SURCHARGE s 0.446 PER Ib SS SURCHARGE $ 0.220 PER Ib O&G SURCHARGE s 0.1 83 PER Ib
UNMETERED RESIDENTIAL CHARGES NUMBEROF TOTAL UNMETERED UNMETERED RES. l.ro*n. r.* RESIDENTIAL CONNECTIONS l.on r.r,o* CHARCE $ 46.95 $ 23,944.50
UNMETERED COMMERCIAL CHARGES NUMBEROF TOTALCOMMERCIAL lweren lw¡.ren TOTAL COMMERCIAL CHARGE PER CONNECTION luroou luroou CHARCE WATER USE CONNECTIONS CONNECTION CHARGE lo* l..r PER ccf CHARGE s 13.60 $ 2,488.80 6,407.09 $ 4.69 g 30,049.23
TOTAL UNMETERED CHARG $ 56,482.53
METERED INTERCONNECTION CHARGE
CHARGE PER $ 3.58 FLOW CHARGE TOTAL $
LAB ANALYSIS BOD SS o&G INTERCONNECTION AVERAGE AVERAGE AVERAGE POINT 3
SURCHARGE BOD lbs 0.00 $ 0.446 PER Ib $ SS lbs 0.00 $ 0.220 PER Ib $ O&G lbs 0.00 $ 0.183 PER Ib $ SURCHARGE TOTAL------$
TOTAL METERED INTERCONNECTION POINT $
TOTAL CHARG tr $ 56,482.53 INTRODUCED SECOND THIRD CITY OF GRANDVIEW FIRST READING READING READING
REQUEST FOR BOARD ACTION LOST TABLED PASSED Date: September 25, 20L8 Agenda Section: Item: Originating Department: Parks & Recreation Department CONSENT ITEMS F,b By: Kraig Briggs, Facilities Manager ù Approved for Agenda By: Title: Award of bid to Precision Roofing, in the amount of $ 221,245.00 for the installation of a TPO roof and related roofing materials at the Cemal Umut Gungor Municipal Services Building. City Administrator
l. REPORT lN BRIEF: The M ayor and Board of Aldermen are requested to award a bid to Precision Roofing in the amount of 5 22L,450.00 for the installation of approximately 20,000 sq feet of TPO (Thermoplastic polyolefin) roofing and related roofing materials at the City of Grandview's Municipal Services Building.
ll. REPORT: FundswerebudgetedintheFY2OLT-LSbudgetyearforthereplacementoftheRoofat City Hall. The current roof is 23 years old and has been leaking for several years. The life cycle of the current roof was 20 years as was the warranty. This project was advertised and formally bid out and bid packets were sent directly to 12 roofing companies in the Kansas City and surrounding areas and five bids were received for this project. This project will be completed with prevailing wage order # 25.
Under the City's purchasing manual guidelines as amended by Ordinance No. 6048 on October LO,2006, all purchases exceeding S20,000 require formal written bids (legal advertisement, written specifications, and sealed bid) and must be approved bythe Board of Aldermen. The formal bid process was followed for the Municipal Services Building roof Project and five bids were received.
III. RECOMMENDATION: Staff recommends the Board of Aldermen award the bid to Precision Roofing in the amount of 522L,450.00 for the installation of the roof and related roofing materials at the Municipal Services Building. BID TABULATION FORM
DEPARTMENT: Parks and Recreation DATE: September 18, 2018
ITEM: Installation of approximately 20,000sq feet of a 60mil TPO (Thermoplastic polyolefin) roofing membrane on top of two layers of installation and mechanically attach one layer of Yz" primed dens deck over entire surface for a R-25 rating.
NO. OF ITEMS: I
BIDS RECEIVED: 5
COMPANY TOTALS
I Kaw Roofing $ 259,430.00 2105 N. 13 ST Kansas City KS.
2 J.G. Contracting $ 1,073,150.00 1 1015 E. 23RD St S Independence Mo 64052
J Precision Roofing s221,450.00 11903 E. Old Lone Jack Lee's Summit MO. 64086
4 Quality Roofing $ 243,600.00 1315 V/. 8th St KCMO 64101
5 Delta Innovative Service $ 237,000.00 508 S. 14rH St KCKS 66105
METHOD OF BIDDING: X SEALED FAX PHONE
AMOLINT BUDGETED: $ 250,000.00
ACCOUNT NUMBER: 206-19-194-59210 (Building Improvements) REC Staff recommends Precision Roofing as the best and lowest price.
StaffMember 2-/?-/€ î DATE DATE INTRODUCED CITY OF GRANDVIEW SECOND THIRD FIRST READING RËADING READING ô REQUEST FOR BOARD ACTION LOST TABLED PASSED Date: September 25, 20L8
Agenda Section: Item Originating Department: Police
Vlll. Consent ltems By: Chief Charles lseman
Approved for Agenda By: Title: Approval of the purchase of Body Worn Cameras and associated hardware / software for the police department. Cemal Umut Gungor City Administrator
I. REPORT IN BRIEF:
It is requested that the Mayot and Board of Aldetmen consider approving the purchase body cameras with the associated hatdware and software for the police department.
II. BACKGROUND:
This fiscal year, within the Capital Improvements Sales Tax Fund, budgeted funds were allocated to purchase body worn cameras fot the police department. The use of body worn câmelas has increased in the law enforcement community. The use of these cameras helps maintain the public trust, have been shown to reduce officer misconduct, and can be a valuable investigative tool. The department has conducted numerous trial and evaluations on vatious systems and solicited bids from three vendors. After all the choices were compared, the department has found that the system through Watchguard Video best met the needs of the department. \ùØatchguard Video also has a good reputation within the law enforcement community for delivering a quality product.
III. REPORT:
The police department received bids from Turn-I(ey Mobile, Inc (vendor for Panasonic) in the amount of fi72,91,6.50. .4. bid was also received from Digital-,\lly in the amount of $66,176.00. It should be noted that for several years the department has outfitted the school resource officers and motorcycle officers with the Digital- Ally camerâ system. This system has shown to have several durabiJity issues over the years and there is some questions to the sustainability of the company as a whole. The final bid was received fiom \Tatchguard Video, in the amount of $68,581.00. This purchase will be for a total of fifty-our (5a) body cameras, additional hardware, and software needed for the body worn c meta program.
IV. RECOMMENDATION:
Staff requests that the Mayor and Board of Aldermen consider approving the purchase of the body worn câmeras and associated hardware and software through \ùØatchguard Video of TX. '{.llen, APPENDIX C
Formal Bid Tabulation Approval
DEPARTMENT: Police ITEM: Bodv Worn Cameras
DESCRIPTION OF ITEM: Fifty-four (54) body worn cameras and associated hardware / software
ACCOU NT N U M BE R : Operati ng Equ i pment: 2O6.2t.22O-59130 BUDGETED: f UTBUOeETED r
TYPE OF ACTION REQUESTED: ATTACHMENTS:
ffiAward of Bid !eio Tabulation
I Purchase Order Approval f,Rurchase Order
flContract Execution !Contract
Legal Review of Contract
Other f,Other: Quote and copy of Contract
Background and Discussion: (lnclude Recommendation): Over the last few years, the police department has conducted trial and evaluations of various body worn camera systems in an effort to find a system that best meets the needs of the department. Through that process, bids were solicited and a vendor was chosen that most closely met the needs of the department while balancing the financial needs of the city. Through this process, Watchguard Video was selected as the product who best met those goals.
This will outfit all patrol officer, school resource officers, and detectives with a body camera
The total purchase price will be 568,581.00. Funding for this purchase was budgeted in Capital Funds for the current FY.
Staff recommends that the purchase be made through Watchguard Video
Department Director Approval : Date:
Purchasing Manager Approval: Date WHTCHOEURED 4RET|STA Price Quote
CUSTOMER: GrandviewPoliceDepartment ISSUED: 9/"1912018 8:17 AM
EXPIRATION: 121 5 /2018 12:00 AM
ATTENTION: Capt Ryan Sharp SALES CONTACT: Davin Perkins
PHONE: 8"16-316-4904 DIRECT: (469) 342-8948 E.MAIL: E-MAIL: [email protected]
4RE and VISTA Proposal VISTA HD Cameras and O Part Number Detail Qty Direct Discount Total Price
V|5-EXT-W|F-001 VISTA HD MFi Additionat Camera Onty 1 4.00 5995.00 599.50 5r 2,537.00 VISTA XLT 2-Piece Body Camera. lnctudes the VISTA XLT WÍ-FÍ 2-Piece Body-Mounted Camera VIS.XLT-WIF-OO1 with 12 hours contÍnuous HD recording, with 40.00 51,09s.00 51 09.50 s39,420.00 32 GB of storage. Atso inctudes your choice of one DVR mount, and one camera mount VISTA Charging Base R2 Kit, inc[. Power and VI5-CHG.BS2.KIT 1.00 USB Cabtes 5e5.00 59.50 58s.50 vr s-ws-Drc.oor lå:i"li:iii,:å:L"l*'"'J¿ jr.,il'|?:1';",* 4.00 51,495.00 5r49.so 55,382.00 VISTA HD Warranties Part Number Detail Qty Direct Discount Total Price 'l Warranty, VISTA st Year (Months 1 -12) WAR-VI5.CAM-1ST lnctuded 54.00 s0.00 So. oo So.oo Evidence Library 4 Web Software and Licensi Part Number Detail qty Direct Discount Total Price
KEY-EL4-SRV-001 Evidence Library 4 Web Server Site License Key 1.00 sr,000.00 s1 00.00 5900.00 Evidence Library 4 Web VISTA Device License KE'_EL4_DEV-002 54.00 50.00 s.00 Key sr 51 57,290.00 Software lÂaintenance and CLOUD-Share
Part Number Detail Qty Direct Discount Total Price Software Maintenance, Evidence Library, 1st SFW.MNT.EL4-OO1 54.00 50.oo 50.00 5o.oo 1.12) SFW-EL4-CLD-BA5 Evidence Library 4 Web CLOUD-SHARE - Basic 54.00 So.oo 50.00 50.00 WatchGuard Video Technical Services Part Number Detail Direct Discount Total Price 4RE System Setup, Configuration, Testing and 5VC-4RE-ONS-400 Training (WG-TS) 1.00 s2,s00.00 s2s0.00 52,250.00
415 E. Exchange Parkway . Allen, TX .75002 Toll Free (800) 605-6734 . Main (972) 423-9777 . Fax (972) 423-9778 www.WatchG uardVideo.com
Page 1 of 2 WHTtrH@EUFBtr 4RET|STA Price Quote
Shipping and Hand ling Part Number Detail Qty Direct Discount Total Price
Freight Shipping/Handting and Processing Charges 1.00 5890.00 5r73.50 571 ó.s0 S68,58l.oo
Total Estimated Tax, may vary from State to State SO.OO
Configuration Discounts s7,714.OO Additional Quote Discount So.oo
NOTE: This is onty an estimate for 4RE &' VISTA related hardware, software and WG Technicat Services. Actual costs retated to a turn-key operation requires more detaited discussion and analysis, which wil,t define actual back-office costs and any costs associated with configuration, support and installation. Please contact your sales representative for more detaits.
To accept this quotation, sign, date and return with Purchase Order: DATE
4L5 E. Exchange Parkway . Allen, TX .75002 Toll Free (800) 605-6734 . Main (972) 423-9777 . Faxl972l 423-9778 www.Watch G ua rdVideo.com
Page 2 of 2 w'HTtrl=l- .EUfiTTET f.ìr{;¡ÌÄt iô,; t:r!ti vrtlFfl
31." ofJanuary,2018
Reference: WatchGuard, Inc. Sole Source Letter
To whom it may concern:
WatchGuard, Inc. is the exclusive and sole manufacturer of the DV-1 Digitalln-Car Video System, the 4RE Digital In-Car Video System, the High Fidelity Wireless Microphone System, and the VISTA wearable c met^ system. With the exception of the following âgreements, these products âre reptesented and sold only by WatchGuard, Inc. Regional Sales Managers selling factory direct in protected sales territories. The excepdons to this are âgreements allowing resellers to distribute WatchGuatd products on a Genetal Services.{dministtation Contrâct (GSÄ), and State Contracts in Pennsylvania, Louisiana, and New Jersey.
WatchGuard, Inc. is also the sole ptovider of hardware wa:rranty and software maintenance support services for the above mentioned products.
Additionally, several important and unique features are avallal¡le only with these products;
DV-l and 4RE Unique Features
a Record-After-The-Fact provides the ability to retr-ieve video not previously recorded as an event for up to 60 hours of ignirion time for retrieval and downloading.
a Thtough the automatic media overflov/ function, a D\rD (DV-1) or Removable USB Drive (4RE) can be full and the hard drive buffer stores all video until a new DVD or USB Drive is placed in the system. Ât that time all of the recorded events are captured without 1 second of loss.
DV-1
a The system records digital video onto rewdtable DVD-Video discs thar play in consurner DVD players, allowing for the actual evidence recorded in the car to be the exact evidence presented in court. The system records pre and post event âs part of the same Title ând not separated. The DVD buming process happens in real-time, and whrle in motion.
a Supervisors can recover up to 6 of the previous DVDs recorded in the event a DVD is damaged. The system creates a mirror image of the original.
a The DVD tecotder is isolated from shock and vibration using a silicone-oil dampened suspension system.
a The complete system is offered in a 1-Piece overheâd mounted version that mounts conveniently using an overhead mounting bracket.
:i I n ! ,,1¡1¡,:; r'.i.!',,,,.1v , :ijtr.l, I X .jitì! ì i,,li l¡,'r., ¡tìii,r:ìl;; rì,il.l ,rtii::lr I r,¡ j'1r i il .:,i j . i.¡t, :,.,,',.,, ,l ,i I it¡¡::.,
',..,. j : y r.i,.,,r,,.,i ¡ l1 t.l l_l !i I,-: ;t,i t ir,-U | | I umTff{- -Gl:lfiHtl lll{;ll¡1t tñJ CÂF Vrñtr)
4RE
a 4RE is the only high-definition digital in-cat video system avatlable today that features the Patented multiple resolution encoding. This allows the fuont camerr- to record in rwo different IACP compliant resolutions simultaneously, allowing the most critical events to be saved in 720P high-definition and the routine events to be saved in 480P (864x480) resoludon. a 4RE exclusively offers the PanoramicX2 camera, manufactured only by WatchGuard, Inc., which is the industry's only dual lens, rotatable turret câmera which houses a 68 degree rotatable carr'era and a 150 degree panoramic cameïa,
Wireless Mictophone
a The Hi-Fi microphone has near CD quality high fidelity sound, a line of sight range of one to two miles, and superior building penetrâtion capabilities. a Using patent pending intelligent standby and a lithium polymer battery gives the microphone its extraordinary battery life of up to 24 hours of talk time, and up to 30 days of standby time. a The wireless mictophone holstets zre manufactured exclusively for NØatchGuard and manufactured to WatchGuard transmitter specification.
VISTA
VISTA is consttucted with industrial grade components and is manufactured in the IJ.S.A. It is capabie of recording both High Definition and Standard Definition video, and battery life capable of record up to 9 continuous hours of HD video. VISTÄ has other unique features, including: o The only wearable camera" to integrate with the lüatchGuard Evidence LrbrzLry and Evidence Llbrz,ry Express video and evidence mana.gement appücations. o Recotd-Aftet-The-Fact which gives the ability to retrieve video not previously recorded as an event o VISTÂ WiFi is the only wearable c merz- system that can fully integrate with the 4RE HD Digital In-Car Video system to seamlessly câprure and synchronize video from mulriple vantage points.
Respectfuliy submitted, 1\
Chief Mike Burddge (Ret) Senior Wce President of Sales \ùTatchGuard, Inc.
,1 ii i,,iìl!.¡! I rrk,..., 1,,. Aiir,¡r {;{ t-:tì1 1 1,ril i r,'r 1¡ll;ti.ci)r, l],r 1.1 . \.j ,.1. i ;,r,-]' rl.l ì 'l:;'j í .¡¡ f iJ,:, t.'l 't,¡,,:: .,r,,,r;.,u,,,'1',¡ 1, I, 1 ;,.1 I l,.j ; ¡ri,:,.j,-t t I r UPamq, Q,¡orç Turn-Key Mobile, Inc. Proposal 210 Prodo Drive Jefferson City, MO 65109 Date Proposal #
573-893-9888Office 314-754-9794tr'ax 9/4120t8 2205',l
Name / Address
Grandview Police Department 1200 Main Street Grandview, MO 64030
Sales Rep Prepared By PO# Accepted By
Len Terry
Item Ðescription Qtv Rate Total
ARB-BWC3MAINKIT-T Panasonic Body Worn Camera Main Controller Unit, USB Cable, 54 '745.25 40.243.50 Charger and Mount Adapter Plate, Tether Included ARB-BWC3PAIRDCK Panasonic B"I/C MK3 In-Vehicle Pairing Dock l8 224.25 4,036.50 ARB-BWC3MAGM-KIT Panasonic BWC MK3 Main Magnet Plate WMetal Attachment 54 73.50 3,969.00 Plate and screws ARB-BWC3CTB Panasonic Common Trigger Box (CTB) l8 2'71.50 4,887.00 ARB-BWCBLANT-BLB Panasonic Low profile Blade Type Antenna.High gain t8 72.00 1.296.00 combination WiFi and Bluetooth antenna connecting via Reverse Polarity, Right Angled male SMA, Threaded Bolt mount. l5 feet coax cable, color: Black ARB-SOFBWC3OPBUN3 Panasonic Body Wom, UEMS l, On Prem Storage Bundle Per 54 178.25 9,625.50 Device 3 Year (Includes Device License, Helpdesk, Deployment, Hotswap) ARB.BWC3-8BAY Panasonic BWC MK3 8 Bay Charging Dock 3 1,453.00 4.359.00 SERVICE - SETUP BWC . Includes: J 1,500.00 4,500.00 Software and firmware updates Server, Client, Vehicle and Network Conlìguration Training, Testing 'Warranty Support firr 30 days aíÌer cornpletion of project integration Travel
*x* Customer must provide senr'er *x*
Options ARB-BWC3ADAPPLT Panasonic BWC MK3 MAIN CAMERA MOUNT ADAPTER 0 33.25 0.00 PLATE ARB-BWC3-MNT-STUD Panasonic KF STUD PLATE FOR ATTACHING TO 0 I 1.00 0.00 PANASONIC MK3 ARBITRATOR CAMERA BACKPLATE WITH 4 CREWS ARB-BWC3MOLMET Panasonic BWC MK3 Molle Mount with solid plate (No Magnet) 0 4l .50 0.00
Proposals are good for 30 days. Please ask your rep for $72,916.50 updated pricing and availability. Total
Shipping is included. Signature QUO-19959-D6W8D3 5111t2018
@D¡s?.13t',*1.!" 1
9705 Loiret Blvd. Lenexa, KS 66219 l -800-4404947 wrruw.d ig italallyinc.com
Customer:
Grandview Police Department
Captain Ryan Sharp
1200 Main Street
Grandview, MO 64030
GRAMOO TH FEDERAL EXPRESS Net 30 Derek Butler 90 Days
3 001-00086-LocAL KiÇ FirstVu HD Dock-X, Stnd, $299s.00 $200.00 $600.00 $8,385.00 lo.ál :irstVu 50 001-00212-1 1 HD System (Chest Camera $s9s.00 $s0.00 $2,s00.00 $27,250.00 11")
20 001-0950-00 VuLink, Standard Kit $4es.00 $4s.oo $900.00 $9,000.00 3 )ocking Stat¡on 2nd Year Advance $49s.00 $0,00 $1,485.00 Exchange Warranty
z 24TB Dell Rack Server $9129.00 $0.00 $18,258.00 2 Share Podal - Redaction 2 Yr $399.00 $0.00 $798.00 1 Professional Services Turn-Key $2700.00 $1700.00 $1,700.00 $1,000.00 Setup
Notes Total Discount $s,700.00
50 First Vu HD Complete Kits Subtotal $66,176.00 20 Vulink Standard Kits 3 First Vu HD Docking Stations-Local Storage Misc 1 Share Portal Redaction License -2Yearl24 Month Tax $0.00 30- Additional First Vu HD Batteries - Standard Freight 2 - 24T8 Dell Rack Server 3 Extended First Vu HD Docking Station 2nd Year Warranties Total $66,176.00 Delivery Per Digital Ally
Optional Turn-Key Setup - Approved pricing per RSD Jeff Milligan - Dedicated Project Manager - Weekly Project Planning Meetings - Best Practices & lmplementation Planning Session - Onsite Back-End lnstallation, Video Migration - Onsite Product Setup & Configuration - System Administrator & Troubleshooting Training Session - Digital Ally lnstructor Training - Go Live - End User Training - Go Live - Follow-up Review Session
Thank you for your interest in Digital Ally products. lf you would like to place an order, please contact the Digital Ally Sales Team at 1-800-4404947. INTRODUCED SECOND THIRD CITY OF GRANDVIEW FIRST READING READING READING ô REQUEST FOR BOARD ACTION LOST TABLED PASSED Date: September 25, 20L8
Agenda Section: Item Originating Department: Police
Vlll. Consent ltems By: Chief Charles lseman
Approved for Agenda By: Title: Approval of the purchase of one (L) Ford Transit F250 van on the Mid- America Regional Council Cooperative Purchasing agreement. Cemal Umut Gungor City Administrator
I. REPORT IN BRIEF:
It is requested that the Mayor and Board of Aldermen consider apptoving the purchase of one (1) 201,9 model Fotd TransitF2í} undet the Mid-America Regional Council Cooperative Purchase agreement through Olathe Fotd.
II. BACKGROUND:
Each fiscal year within the Capital lmprovements Sales Tax Fund, budgeted funds are allocated to procure new police package vehicles. Older units from the fleet are then rotated out. This program has kept maintenance costs down while rotating out higher mileage vehicles. The police department's current prisoner transport van has been in sewice for approximately ten (10) years ¿nd is apptoaching 120,000 miles. This purchase would replace that vehicle as it is ending it useful life as a prisoner trânsport vehicle. This purchase was presented to the Fleet Committee, who approved the planned purchase.
III. REPORT:
Olathe Ford has been submitted a bid through the Mid-America Regional Council Cooperative Purchase âgreement for the purchase of Ford Transit vans. This purchase would meet the needs of a prisoner transport vehicle after upfitting is complete (not included in the van purchase price). The total cost of the vehicle is $30,527.00.
IV. RECOMMENDATION:
Staff requests that the Mayor and Board of ,\ldermen consider approving the purchase of one (1) Ford Transit F250 from Olathe Ford in Olathe, I(ansas. APPENDIX C
Formal Bid Tabulation Approval
DEPARTMENT: Police ITEM: Ford Transit F250 prisoner transport vehicle
DESCRIPTION OF ITEM: One (1) Ford Transit F250
ACCOU NT NU M BER: Equipment: 206.21.220-59150 BUDGETED: f, UnAUOCETED I
TYPE OF ACTION REQUESTED: ATTACHMENTS:
[Award of Bid f aio rabutation
! Purchase Order Approva I f Purchase Order ntract Execution IContract
ILeeal Review of Contract
IoÚrer fiOttrer: Quote and copy of Contract
Background and Discussion: (lnclude Recommendation): The Grandview Police Department recognizes the need to keep a current patrol fleet. By utilizing an annual rotation of older vehicles, the department has a more reliable fleet of vehicles, which do not have the maintenance needs that would be associated with keeping vehicles longer. This will be a continuation of that annual rotation. This purchase is a replacement for the current prisoner transport vehicle, which is over ten years old. This purchase is for a Ford Transit F250.
Olathe Ford in Olathe, KS submitted a bid via the Mid-America Regional Council Cooperative Purchase agreement for Ford vehicle purchases.
The total purchase price will be $30,527.00. Funding for this purchase was budgeted in Capital Funds for the current fiscal year (FYL9).
Staff recommends that the purchase be made through Olathe Ford
Department Director Approval : Date z/a/ç
Purchasing Manager Approval: P Date: TFT 2019 Transit T250 Mroof OL LINCOLN R2C T-250 MR CR VAN 425 50 STATE EMISS 148" hIHEELBASE 53K MOD W]RING PKG G1 SHADOTìÍ BLACK 542 MIR SHORT PR/HT V VTNYL 60c CRUISE CONTROL K PEl,úTER 63C ALTERN 1014 PREF EQUIP PKG HVY DUTY . XL TRIM 63E DUAL BATTERIES 57B, . MANUAL Al C 67C UPFITTER ShJITCH 99G 3.5L GTDÏ V6 68H RUNNÏNG BOARD 446 .6-SPD AUTO SST 86F KEYS 2 ADDL TC8 .235/65R16 BSId 87E AUX FUSE PANEL X7L LS )<7L 3.73 913 4X FRT SPEAKERS JOB #1 ORDER 57G FRONT REAR AIC 16E FLOOR VIN COMPL 208 9000# GVIú\,R
Metro ltem #26 Transit Base Bid R1Z 522,427 R2C MR 250 5870 LimSlip X7L 325 mir heat 542 2L4 HD ALT 63C 247 September 10, 20L8 QUOTE DATE HD BATT 63E 280 END USER: CITY OF GRANDVIEW UP swit 67C 81 Olathe Ford Commercial Vehicle Center RunBrd 68H I52 Our Mission Ex Key 86F 7L To deliver an outstanding soles, service Front/rear a/c57G 860 and financing experience for our Total 530,527 commerciol customers Pricing includes 5 days terms Additional term available at S10 per day Debi Jones, Commercial Sales Direct 913-815-2224 Cell 9L3-238-0252
OLATHE FORD COMMERCIAL SALES 205 S. FIR, OLATHE, KANSAS 66061 9L3-372-OO79 COMMERCIAL VEHICLES INTRODUCED SECOND THIRD CITY OF GRANDVIEW FIRST READING READING READING ô REQUEST FOR BOARD ACTION rosT TABLED PASSED Date: September 25, 2018 Agenda Section: Item Originating Department: Police ,
Vlll. Consent ltems By: Chief Charles lseman '^ Approved for Agenda By: Title: Approval of the purchase of two (2) Ford Explorer staff / investigations unit vehicles on the Mid-America Regional Council Cooperative Cemal Umut Gungor Purchasing agreement. City Administrator
I. REPORT IN BRIEF
It is requested that the Mayor and Board of Aldermen consider approving the purchase of two Q) 2019 model Ford Exploters under the Mid-Amedca Regional Council Cooperative Purchase âgreement through Olathe Ford.
II. BACKGROUND:
Each fiscal year within the Capital Improvements Sales Tax Fund, budgeted funds are allocated to procure new police vehicles. Older units from the fleet are then rotated out. This program has kept maintenance costs down while rotating out higher mileage vehicles. Ford is phasing out sedans in the 2020 modelyear, making the tr¿nsition to SUVs for staff / investigations inevitable. Recogniztngthat once the transition is complete parts may become difficult to find as repairs become necessary, the decision was made to begin that transition this year. This purchase v/as presented to the Fleet Committee, who approved the plan.
III. REPORT:
Olathe Fotd has been submitted a bid through the Mid-America Regional Council Cooperative Purchase agreement for the purchase of Fotd Explorets. The SUV allows for more room and versâtility, which can be a.dvantageous fot staff / investigations unit needs. The total cost of the two (2) vehicles is $54,046.00.
ry. RECOMMENDATION:
Staff requests that the Mayor and Board of Aldermen consider approving the purchase of two (2) Ford Explorers from Olathe Ford in Olathe,I(ansas. APPENDIX C
Formal Bid Tabulation Approval
DEPARTMENT: Police ITEM: Police SUV
DESCRIPTION OF ITEM: Two (2) Ford r vehicles
ACCOUNT N UM BER: Equipment: 206.21.220-59150 BUDGETED: ffi UTBUOCETED I
TYPE OF ACTION REQUESTED: ATTACHMENTS:
f,Award of Bid !aio rabutation
Purchase Order Approval IPurchase Order
Contract Execution IContract
Legal Review of Contract
Other ffiOtfrer: Quote and copy of Contract
Background and Discussion: (lnclude Recommendation): The Grandview Police Department recognizes the need to keep a current patrol fleet. By utilizing an annual rotation of older vehicles, the department has a more reliable fleet of vehicles, which do not have the maintenance needs that would be associated with keeping vehicles longer. This will be a continuation of that annual rotation. This year the department plans to purchase two (2) Ford Explorers SUVs to replace older vehicles.
Olathe Ford in Olathe, KS submitted a bid via the Mid-America Regional Council Cooperative Purchase agreement for Ford vehicle purchases.
The total purchase price will be 554,046.00. Funding for this purchase was budgeted in Capital Funds for the current fiscal year (FY19).
Staff recommends that the purchase be made through Olathe Ford.
Department Director Approval: Date
Purchasing Manager Approval : Date OL TFI TINCOLN
2018 Metro Bid ltem #16 2019 Ford Explorer 4WD
K8B 4DR 4hID BASE $34s 1 5 .'l 1 2,6" WB YZ OXFORD I/üHITE 7 CLOTH BUCKET L MED LT STONE 1 004 EQUIP GRP .18'' PNTD ALUM 998 .3"5L V6 TIVCT NC 44J .6-sPD AUTO TRAN NC .P245160R1 I A/5 16N FLOOR LTNERS 12t 76R REVERSE SENSING 275 FLEX-FUEL
Metro ltem #L6 base price K8B 26748 quote prepared for: City of Grandveiw Escape SE Date 812/2OL8 200A Olathe Ford Commercial Vehicle Center Reverse sensing Syster 275 Our Mission To deliver on outstonding soles, service ond finoncing experience for our all weather mats included commercial customers Total 27023 Additional term available at S10 per day. Debi Jones, Commercial Sales Direct 9L3-8L5-2224 Cell 913-238-0252
OLATHE FORD COMMERCIAL SALES 305 S. FIR, OLATHE, KANSAS 66061 9L3-3L2-0079 COMMERCIAL VEHICLES INTRODUCED CITY OF GRANDVIEW SECOND THIRD FIRST READING READING READING ô . REQUEST FOR BOARD ACT¡ON LOST TABTED PASSED Date: September 25, 2018 Agenda Section: Item Originating Department: Police /
Vlll. Consent ltems By: chief charles tseman N Ø"* Approved for Agenda By: Title: Approval of the purchase of two (2) Ford lnterceptor SUV police vehicles on the Mid-America Regional Council Cooperative Purchasing Cemal Umut Gungor agreement. City Administrator
I. REPORT IN BRIEF:
It is tequested that the Mayot and Board of '{ldermen consider approving the purchase of two Q) 2019 model police package SUVs under the Mid-America Regional Council Cooperative Purchase âgreement through Olathe Fotd.
II. BACKGROUND:
Each fiscal year within the Capital Improvements Sales Tax Fund, budgeted funds are allocated to procure new police package vehicles. Oldet units from the fleet are then rotated out. This program has kept maintenance costs down while totatìng out highet mileage vehicles. The Ford Interceptor SlfV has been used in the police fleet for several years and has ptoven itself to be safe, functional and effrcient for pattol needs. The Ford Interceptor SUV is popular with the officers and Ford is phasing out sedans in the 2020 modelyeat, making the SUV the stand-alone choice moving forward. This purchase was presented to the Fleet Committee, who approved the planned purchase.
III. REPORT:
Olathe Fotd has been submitted a bid through the Mid-,{.merica Regional Council Cooperative Purchase agreement fot the purchase of Ford Interceptor police package vehicles. The Ford Interceptor SlfVs were pulposely built for police needs and boast increased fuel efficiency, better handling, more horsepower and increased safety features over competìng models at equivalent pricing. After conducting a poll of all officers, the overwhelmingmajonry supported tansitioning to an entire SUV fleet. The SUV allows for more room and versatility. The total cost of the two (2) vehicles is $59,804.00.
IV. RECOMMENDATION:
Staff requests that the Mayor and Boatd of Aldermen consider approving the purchase of two (2) Ford Intetceptot SUVs fiom Olathe Ford in Olathe, I{ansas. APPENDIX C
Formal Bid Tabulation Approval
DEPARTMENT: Police ITEM: Police SUV
DESCRIPTION OF ITEM: Two (2) Ford lnterceptor Utilitv vehicles
ACCOU NT N U MBER: Equipment: 206.21.220-59150 BUDGETED: f UTBUOCETED I
TYPE OF ACTION REQUESTED: ATTACHMENTS:
f,Award of Bid Iaio Tabulation
! eurchase Order Approval Ieurchase order
f,Contract Execution !Contract
!t-egal Review of Contract
!otner f,Other: Quote and copy of Contract
Background and Discussion: (lnclude Recommendation): The Grandview Police Department recognizes the need to keep a current patrol fleet. By utilizing an annual rotation of older vehicles, the department has a more reliable fleet of vehicles, which do not have the maintenance needs that would be associated with keeping vehicles longer. This will be a continuation of that annual rotation. This year the department plans to purchase two (2) Ford lnterceptor SUVs to replace older vehicles.
Olathe Ford in Olathe, KS submitted a bid via the Mid-America Regional Council Cooperative Purchase agreement for Ford vehicle purchases.
The total purchase price will be 559,804.00. Funding for this purchase was budgeted in Capital Funds for the current FY19.
Staff recommends that the purchase be made through Olathe Ford
Department Director Approval : Date:
Purchasing Manager Approval: Date: Mid America Regional CouncilJoint Vehicle Bid TFT Administered by: Johnson County Kansas OL KBA 4DR AhJD POLÏCE L¡NCOLN ,112.6" tfdB YZ OXFORD !ìTHITE 9 CLTH BKTS/VNL R 668 TAI L LAMP PKG l'tl EBONY BLACK 76R REVERSE SENSING s00A EQUIP GRP 867 RR TAILLAMP HSG . PREMÏUM AM/ FM 99R .3.7L V6 TIVCT 44C .6-SPD AUTO TRAN 43D COURTESY DISABL 51R DRV LED SPT LMP 598 KEY CODE 1 284X 60R NOISE SUPPRESS 664 FRONT HDLMP PKG . GRT LL WIRTNG
METRO BID ITEM #35 K8A POLICE UTILITY FOR 201.9
BASE PRICE K8A 527,907 DRIVER SPOT LAMP LED 51R 395 NOISE SUPPRESSION 60R N/C REVERSE SENSING 76R 275 quote date 9/6/201.8 Key code keyed alike 59D 50 for of Grandview Front Head Lamp Pkg 66A 850 Olathe Ford Commercial Vehicle Center Tail Lamp pkg 668 425 Our Mission Total 29,902 To deliver on outstonding sales, service ond financing experience for our commerciol customers Pricing includes 5 days terms Additional term available at S10 per day. Debi Jones, Commercial Sales Direct 913-8!5-2224 Cell 913-238-0252
OLATHE FORD COMMERCIAL SALES 305 S. FIR, OLATHE, KANSAS 66061 913-312-0079 COMMERCIAL VEHICLES Res. 2019_14 INTRODUCED SECOND THIRD crry oF GRANDVTE FIRST READING READING READING ô REQUEST FOR BOARD ACTTON LOST TABLED PASSED Date: September25,2Ol8 Agenda Section: Item: Origi nating Department: Community Developmgl{
VIII. CONSENT AGENDA By: Billie Hufford, Inspector/Planner t\,N/ Âpproved for Agenda By: A tesolution establishing a Comprehensive Plan Advisory Committee in the City of Grandview for the Comprehensive Plan Update. Cemal Umut Gungor City Ädminisrrator
I. REPORT IN BRIEF: The purpose of this report and attached Resolution is to provide for the establishment of a Comprehensive Plan '\dvisory Committee in the City of Grandview. The Committee will be comprised of citizens and property owners of Grandview and wili be selected through an appltcatton and interview process at the staff level.
II. BACKGROUND: The City of Grandview is currently undergoing an update to the City's Comprehensive Plan. The Comprehensive Plan Advisory Committee, made up of citizens and property owners, would assist the depaftment in completing the Update by providing feedback and guidance. This Advisory Committee would work through and with the Planning Commission thtoughout the process of revising the City's Comprehensive Plan.
III. REPORT: Section 1. Comprehensive Plan Advisorv Committee Established. The Comorehensive Plan,{dvisorv Committee is hereby established to partner with Community Development, to guide and provide feedback on the Comprehensive Plan update.
Section 2. Comprehensive Plan -A.dvisorv Count Committee Nlembers. The Comorehensive Plan Advisorv Committee members will be selected by a ptocess of application. Interviews will be conducted by the Community Development Department and other crq staff participating in the update of the Comprehensive Plan. The Comprehensive Plan Advisory Committee will be selected from the applicants interviewed.
Section 3. Effective Date. The Comprehensive Plan Advisory Committee established in Section 1 of this Resolution shall be in full force and effect on the date of passage of this Resolution.
Section 4. Committee Duation. The duration and existence of the Committee shall be for a period of one year, commencing on November 1st, 201.8, and expiring on Novembet 1st, 2019, unless extended by Resolution of the Board of Aldermen.
IV. RECOMMENDATION: Staff recommends the Board of Aldermen approve the attached Resolution which establishes the Comprehensive Plan Advisory Committee and allows fot selection of the Committee by the Department. CITY OF GRANDVIE\ry
RESOLUTION NO. 2OI8-14
A RESOLUTION CREATING A COMPREHENSTVE PLAN ADVISORY COMIVIITTEE TO MAKE RECOMMENDATIONS TO TTTE PLANNING COMMISSION REGARDING THE UPDATE TO THE CITY'S COMPREHENSIVE PLA¡{.
WHEREAS, the Board of Aldermen ("Board") of the City of Grandview, Missouri ("City") has determined a Comprehensive Plan Update ("Plan") is needed for the City: and
V/HEREAS, the Community Development Department ("Department") recommended that the Board create a Comprehensive Plan Advisory Committee ("Committee") to provide feedback and make recommendations to the Department regarding development and implementation of the Plan; and
WHEREAS, the Board deems it to be in the best interests of the City to establish the Committee.
NOW, TTMREFORE, BE IT RESOLVED BY TFIE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEV/, MISSOUzu, AS FOLLOWS:
Section 1. Comprehensive Plan Advisory Committee Established. The Comprehensive Plan Advisory Committee is hereby established to partner with the Community Development Department to guide and provide feedback to the Planning Commission on the Comprehensive Plan Update.
Section 2. Comprehensive Plan Advisorv Committee Members. Members of the Comprehensive Plan Advisory Committee will be selected by an application process. Interviews will be conducted by members of the City staff participating in the update of the Comprehensive Plan. The Comprehensive Plan Advisory Committee will be selected from the applicants interviewed.
Section 3. Committee Duration. The duration and existence of the Committee shall be for a period of one year, commencing on November 1, 2018, and expiring on November l, 2019, unless extended by Resolution of the Board of Aldermen.
Section 4. Effective Date. This Resolution shall be in full force and effect on the date of passage of this Resolution. Resolution No. 201 8-14 Date: 09/25/2018 Page2 of2
Passed this 25th day of September, 2018.
Approved this 25th day of September,2018
LEONARD D. JONES, JR., MAYOR ATTEST:
BECKY SCHIMMEL, CITY CLERK CITY OF GRAhIDVIE\il BILL SCHEDUTE 09t25t20t8 3 Accounts Payable Invoice Report Payment Date Range 09/20/18 - 09l2AlI8 Report By Department - Vendor - Invoice Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Date Inr,¡cice Net Amount Department AD - Administration Vendor 5558 - Andrews, Elizabeth 9lts-913o 9/15-9/30 Paid by Check #113909 09ltz72ot9 ætt7l20L8 09lL7lZ0ß 09J20/2018 400,00
Vendor 5558 - Andrews, Elizabeth Totals Invoices $400.00 Vendor 2O52 - Becky Sch¡mmel MML 2018 MML 2018 Reimbusement Paid by Check #113912 0911712018 Wlt7l2lLB OglITlzOLB 09120120t8 37.53 - Vendor 2052 Becky Sch¡mmel Ïotals Invoices $37.53 Vendor 5355 - CBIZ Insurance Services Inc, 443340 Insurance Paid by Check #113920 09117120t8 OgltTlZOLa 0911712018 09120120t8 18,670.50 443341 lnsurance Paid by Check #113920 0911il20r8 09lt7l20Ls o9lt7l20r8 09l2ol2aß L2,765,00 443342 Insurance Paid by Check #113920 09ltU20I8 Wlt7l2}l9 o9lt7l20r8 09nal2018 38,253.75 443343 Insurance Paid by Check #113920 09lt!20te Wlfll2OLB ælt7t20t8 æ/20l20r8 1,853.00 Vendor 5355 - CBIZ Insurance Sewices Inc. Totàls Invo¡ces 4 $7t,s42.2s vendor 1425 - Centra¡ Computer D¡stribut¡on 0089529-IN Dell Monitor Pðid by Check #113921 09ltZ2ot8 O9lt7l20I8 09117120t8 wl2u2a18 188.00 008954-IN Server Môint. Paid by Chect #tL392t oglLil2OLB Oglt7lz}tg ælt7l20t8 æl2ol20t8 234.23 0089545-IN Cloud Ctrl Paid by Check #113921 09lt7l20Lï OgltTl2}tg @lt7l20L8 @l2ol20t8 763.03 0089569-IN Replacement for Back up Drives Paid by Check #113921 }glLTlzole 0y17l20lg ælL7l20L8 @120120t8 1,053.82 Vendor - 1425 Central Computer Distribution Totals Invoices 4 $2,239.08 Vendor 1513 - Cintas 5011722934 Monthly Cabinet Check Paid by Chec* #113922 tslt7l20t8 ælt7l20r8 0911712018 0912012ar8 6t,07
Vendor 1513 - C¡ntas Totals lnvoices $61.07 Vendor 1141 - Grandview Areâ Chamber of Commerce paid 2018=168 ED counc¡l Invesment by check #1t3g2g og/tTlzor} 09lL7l2oß 0911712018 o9l20l20t8 10,000.00 Vendor - 1141 Grandview Area Chamber of Commerce Totals Invoices 1 $10,000.00 Vendor 5283 - Hope Ftouse August-I8 Monthly B¡ll¡ng Paid by Check #113933 09lL7paß OgttTlz}tï }glLTlZOtB 0B.l20l20L8 1,130.00 Vendor 5283 - Hope House Totals Invoices 1 $1,r30.00 Vendor 1210 - Lauber Munic-pal Law LLC August2Ol8 Legal Service Paid by Check #113940 ogltTl2ot9 oglLTlZOLB }sll7/2ota 0912012018 6,757.50 Vendor 1210 - Lauber ìtunic-pal Law LLC Totals Invo¡ces I $6,757,50 Verìdor 1211 - Law Office Of Hugh Ryan Sept.20l8 Sept 10th Docket Paid by Check #113941 09lr7l20t} }glL7pALB WILTIZOLB 0912012ar8 400.00 Vendor 1211 - Law Office Of Hugh Ryan Totals Invoices 1 $'f,00.00
Run by Karina Church on 091201201A 03;51:27 pM Page I of 11 3 Accounts Payable Invoice Report Payment Date Range 09/20/18 - 09120118 Report By Department - Vendor - Invoice Summary Listing
Invoice Number Invo¡ce Descr¡ptlon Status Held Reason Invoice Date Due Date G/L Date Received Date Pavment Date Invoice Net Amount Vendor 1986 - MO Department of public Safety August-l8 Monthly B¡ll¡ng Paid by Check #1139s0 0911712018 WlIT/20r8 091t7120t8 osl20l20L8 56s.00
Vendor 1986 - l.lO Department of Public Safety Totals Invoices $s65.00 Vendor 1466 - MO Depðrtment of Revenue (CVS) August 2018 Auqust 2018 Paid by Check #113951 û9ll7l20l9 09lr7l2Ðr8 ÛelL7l20ß Êl2ol20r8 4,028.45
Vendor 1466 - ÈlO Department of Revenue (CVS) Totals Invoices I *4,028.45 Vendor 2989 - MO Sheriff's Retirement System August-18 Monthly Billing Paid by Check #1139s4 0911712018 æ1til2018 09117120t8 0912012018 1,695.00
Vendor 2989 - MO Sheriffs Ret¡rement System Totals lnvoices 1 $1,695.00 Vendor 1351 - Roger Potter Sept.2018 Municipal Court Prosecuting Paid by Check #113968 09lt7l20La ßtI7l20L8 091t712018 0912012018 1,866.66 Attorney
Vendor 1351 - R.oger ÞotterTotals Invoices $1,866.66 Vendor 1366 - Samba Holdings INV00106938 Monthly Bill Paid by Check #113970 09l77l2oL9 Agln/20L8 09lL7l2ora 091201201e 299.66
Vendor 1366 - Sambä Holdings Totals Invoices I $299.66 Vend0r 1421 - Steve Patton Law. LLC Sept.18 Municipðl Court Paid by Check #113978 09lt7l20tg Wl1tl20I8 09lL7l2OtB æl2ol20L8 600.00
Vendor 1421 - Steve Patton Law, LLC Totals Invoices I $600.00 Vendor 1369 - Stivers Staffing Services 6304718 Bemice Coverage Paid byCheck #113979 A9lI7l20IB tgltTlzol9 09lt7l20Lï a912012018 168.30
Vendor 1369 - St¡vers Staffing Services Totals Invoices I $168,30 Vendor 2688 - Thomson Reuters West 838848852 Monthly Charge Paid by Check #113982 0911712018 O9lL7l20ts 09lr7l2OLB 09lzapoß 150.75
Vendor 2688 - Thomson ReuteÉ West Totals Invoices 1 $1s0.7s Department AD - Adm¡nistrart¡on Totals Invoices 23 $r01,941.25
AD Administration Department FD - Fire Vendor 4936 - A Lot A Clean, INC
77290 St. #1 service Paid by Check #113904 oglL4lzotg }glL4lz1l9 OglL4lzorï 0el2al20L8 100.00
Vendor 4936 - A Lot A Clean, IflC Totals Invoices $100.00 Vendor 1912 - Amer¡can Vuaste Systems Inc 8910017 5t, #2 Sept. service Paid by Check #113907 09lo7l2ot8 tel07l20L8 oelo7l20t8 æl2ol2o18 30.00
Run by Karina Church on 0912O/2Oß 03:51;27 pM Page 2 of 11 3 Accounts Payable Invoice Report Payment Date Range 09l20lLB - 09120118 Report By Depaftment - Vendor - Invoice Summary Listing
Invoice Number Invoice Description Status Held Re¿son Invo¡ce Date Due Date G1L Dðte Rece¡ved Date Pavment Date Invoice Net Amount Vendor 1912 - American Waste Systems lnc 89100176 5t, #3 sept, service Paid by check #t13907 og/oTtzoLï ßßTlzoLa æl07l2ot8 09l2u2aß 30.00 8910OL77 St. #l Sept. service Paid by Check #113907 Agrc7lzOLA æt17l2}t8 æ107120t8 æl20lzaß s0.00
Vendor 1912 - American Waste Systems Inc Totals Invoices 3 $110,00 Vendor 1049 - Anchor Sales & Service Compary lnc 89s76 13 repa¡r Paid by Check #113908 Oglt4tzOLB t9lL4l20t9 ælr4l20l8 0912012018 95.00
Vendor 1049 - Anchor Sales & Service Company Inc Totals Invoices $9s.00 Vendor 1587: Bound Tree Medical LLC 82971734 ambulance supplies Paid by Check #113915 09/18/2018 AyL9lzgt9 09/18/2018 09l2ol2aL8 37,10 82971,735 ambulance supplies Paid by Check #113915 09/18/2018 09/18/2018 09/18/2018 09120120t8 105.99
Vendor 1587 - Bound Tree Medical LLCTotals Invoices 2 $143.09 Vendor 4267 - C&CComplete Lawn Care s2L3 5t. #1 Paid by Check #lt39t7 091t412018 A9ft4l2AL8 ætt4l20tg æ/2O|2OL8 250.00
Vendor 4267 - C & C Complete Lawn Care Totals Invoices $2s0.00 Ver¡dor 1257 - Commenco lnc 826267 September rad¡o maintenance Paid by Chect #113923 09/18/20rS 09/tS/201S æILAZAL9 0912012018 40.00
Vendor 1257 - Commenco Inc Totals Invoices $40.00 Vendor 1579 - Conrad F¡re Equ¡pment Inc 529903 RP2 repair Paid byCheck #113924 0910712018 0910712018 ælo7l20I8 a912012018 1,019.96 529930 P2 repair Paid by Check #113924 0910712018 æ10712018 æ10712018 0912012018 822.15 529943 RP2 repa¡r Paid by check #113924 a9lo7l20t8 Wl07l20LB 0910712018 09120120t8 405.77 528848 P2 repair Paid by Check #113924 09ll4l20ta ælt4lz0t8 @lr4l20L8 0912012018 369.19 528876 P2 repair Paid by Check #t13924 09lt4l20t9 @lL4lzOtB wlL4l20t8 09120120t8 603.23 528890 Reserve pumper Paid by Check #113924 09lt4l20t9 ætr4l2or9 09lt4l2ot8 0912012018 285.46
Vendor 1579 - Conrad Fire Cquipment IncTotals Invoices 6 $3,s0s.76 Venoor 2282 - E Edwards Work Wea¡ 9t71860419 uniform Paid by Check #113926 }gltBlZOtB 09/tS/2018 09/18/2018 09120120t8 126.00
Vendor 2282 - E Edwârds Work Wea¡ Totals Invoices $126,00 Vendor 1563 - Helget Gas Products Inc 01350216 cylinder rental Paid by Check #113932 O9lO7l2Ot8 OglOTl2OtB 09l07l2ot8 09120120L8 60.12 01810702 medical oxygen Paid by Check #1L3932 09107120ß oglOTlZOLa osloZ/20L8 0912012018 t4.L6 01817083 medical orygen Paid by Check #113932 09lL4t21t8 ætL4lz1tg 0911412018 09120120t8 9.44 hydrotest 01819134 Paid by Check #113932 ælt4l20t9 ælr4l1ots ælt4l20t8 09l20lzaß 15.00 hydrotest 01819853 Paid by Check #113932 }glL4lzotï ætt4lzota 09/14/20r8 09/20/2018 32.70
Vendor 1563 - HelgetGas Products IncTotals Invoices 5 $131.42
Run by Karina Church on 0912012018 03:51:27 PM Page 3 of 11 Accounts Payable Invoice RepoÊ Payment Date Range 091201t8 - O9l20lt8 Report By Depaftment - Vendor - Invoice Summary Listing
Invoice Number Status Held Reason Invoice Date Due Date G/L Dåte Received Date Payment Date Invoice Net Amount Vendor 1919 - International Society of Fire Service Instructors Toone2018 Member#8726-J¡mÎoone2018 paidbyCheck#113935 tglOTl2Aß 0910712018 0910712aß agl2a/20t8 125.00 membership - Vendor 1919 Internat¡onal Society of Fire Service fnstructorsTotals Invoices I $r2s.00 Vendor 4738 - INTERSTATE Att BATTERY CENTER paid 26233229 batteries by check #113936 }glLïtzol1 09/18/2018 09/18/2018 æ120120t8 tLz.27 - Vendor 4738 INTERSTATE ALL BATTERY CEI{TER Totals Invoices 1 $t12.27 Vendor 1505 - lob One 27827 July service Paid by Check #113938 0elø712018 te/0712a18 wlø7J2018 0912A12018 10.00
Vendor 1505 - ¡ob Onê Totals lnvoices $10.00 Vendor 4556 - MedAssure W83651 medical waste pickup Paid byCheck #1139,16 09/t8/20r8 09/19/2018 09/18/2018 oel20l20t8 62.08
Vendor 4556 - MedAssure Totals Invoices 1 $62.08 Vendor 1712 - Meyer Laboratory lnc 0651531-IN stat¡on supplies Paid by Chect #1L3947 ælt4lZOtB ßlt4l21La 091t4120ß 09l20l2ot8 2s0.00 0651533-IN station suppl¡es Paid by Check #113947 o9lr4l20t9 ælt4lzOLB wlL4l20t8 09120120t8 369,00 - Vendor 171.2 lleyer Laboratory IncTotals Invoices 2 $619,00 Vendor 1385 - Milberger Pest Control St. 867875 #l treðtment Paid by Check #113948 09lL4l2OtB ælt4l20I9 O9lL4l20LB 0912012a18 5.10.00
Vendor 1385 - Milberger Pest Control Totals Invoices $s40,00 Vendor 2434 - Moore Medical LLC 83618174 ambulance supplies Paid by Check #113956 æl07l20L8 osl07l20t8 0910712or8 0slz0l20r8 1,126,90 83618281 ambulance supplies Paid by Check #113956 0910712018 0ela7n0ß a9lo7l20ß wl20l20L8 t,734.76 ambulance 83618954 supplies Paid by Check #113956 0910712018 09la7P0t8 09107120t8 o9l2ol20[8 45.74
Vendor 2434 - Moore Medical LLC Totals lnvoices 3 $2,907,36 Vendor 2253 - Pride Cleaners 178780-083118 Cl Paid by Check #1139fi o9lÙ7l20tg OglOTlZOtg Oglltl2}tg 09120120t8 98,25 - Vendor 2253 Pride Cleaners Totals Invoices $98.2s Vendor 1395 - Verizon Wireless 9813139911 Air cards July 21 thru Aug 20 Paid by Chect #r1398s ag/oTlzot9 09to7l1oß OgloTlzota wl20/20t8 480.12 Vendor - 1395 Verizon VUirelessTotals Invo¡ces $480.12 Vendor 2148 - Witmer Public Safety Group Inc (The Fire Store) 8t747376 paid uniforms by Check #113986 091t4120t8 09/1412018 @lt4l20t8 æl20l2oL8 100.49 E1756775 radio paid cases by Check #113996 0911412018 09/L4|2OL8 ßlt4l2ot8 tsl2ol20r8 89.17
pM Run by Kârina Churdr on Ogl2Ol2OtB 03:51:27 Page4ofl1 ä Accounts Payable Invoice RepoÊ Payment Date Range 09120118 - 09l20lIB Report By Depatment - Vendor - Invoice Summary Listing
Invoice Number Invoice Description Status Held Reason Invo¡ce Date Due Date G/L Date Received Date Date Inv0¡ce Net Amount Vendor 2148 - W¡tmer Public Safety Group Inc (The Fire Store) paid Et757M5 New hire PPE by Check #113986 O9ILAIZOLa 0e/18/2018 09/18/2018 0912012018 66.58 - Vendor 2148 Witmer Public Safety Group Inc (The Fire Store) Totals InvoiceE 3 $2s6,24 Department FD - Fi¡e Totals Invoices 36 $9,7r1.59 FD Fire --.- Department FN - Finance Depårtment Vendor 3164 - MO Þept ofNatu¡al Resources 34601901094 Sewer Connection Fees Paid by Check #1139s2 09/19/2018 Wlrgl2oLs oglz6t2org 09120120re 9,762.31 - Vendor 3164 MO Dept of Natural Resources Totals Invoices $9,762.31 Vendor 1356 - Select Imåging 19904 Annual Ma¡ntenance Paid by Check #1t3972 09/1912018 oelr9l20r8 09126120t8 0912012018 4,647.50 Vendor 1356 - Select Imaging Totals Invoices I i4,647.sA Vendor 1424 - Tracker LLC (Division of C2) rc-A7792 Quarterly Sub. Fee Paid by Check #113983 09119120t8 09/19/2018 09l2:6l20Lg 0912012018 705.00 - Vendor 1424 Tracker LLC (Division of C2) Totals Invoices $70s.00 Vendor 1194 - UMB Bank 594947 Escrow Agent Fees Paid by Check #113984 O9lt9l20LA OgltglÀOtg Wl26lZOtg æ12012018 2,660.00
Vendor 1194 - UHB Bank Totals Invoices $2,660.00 Department FN - Finance DepârtmentTotals Invoices 4 +L7,774.8L
FN Fínance Department Department PD - Police Vendor 1124 - Board of Police Commissione¡s 10236 LAB USAGE AUG 2018 / Paid by Check #113913 09/19/2OtB Osltglz}Ll 09tL9l2ot9 09/2A/2018 7,6t2.O0 INVEfiGATIONs Vendor 1124 - Board of Police Commissioners Totals Invoices $7,612.00 Vendor 1270 - Bob BarkerCompany Inc w88000557620 TOWELS / IAIL Paid by Checl #113914 ogltVzÙtï ogl llzlt} 09/11/2018 t9l2ol20L8 121,06 Vendor 1270-BobBarkerCompanylncTotals Invoices $12r,06 Vendor 1626 - Green Spectrum l{arketing LLC ST1CKERS 5086 / POUCE BADGE Paid by Check #113930 Ogl]Ll2OtB ætIIlZOtg ætLU2OLe 09120120L8 440.88 Vendor - 1626 Green Spectrum trlarketing LLC Totals Invoices $440,88
Run by Karina Church on A9l2Ol7OI8 03:51:27 pM Page 5 of 11 Accounts Payable Invoice Repoft Payment Date Range 09/20/18 - 09120118 Report By Depaftment - Vendor - Invoice Summary Listing invoice Number ïnvoice Descr¡ption Status Held Reason Invo¡ce Date Due Date G/L Date Received Date Date Invoice Net Amount Vendor 2831 - Jeffrey Cohee paid 2018 GVPD 03 POLYGMPH (5) ADAMS /MILLER by check #il3937 09ltLl20r8 09lLLl20Le 09/11/2018 æJ2012018 950.00 IPINKENS /MCCOMBS /MILLER TruRNER
Vendor 2831 - Jeffrey Cohee Totals Invoices I $9s0.00 Vendor 364O - Kenton Brothers Inc 57022 paid SERVICE LABOR 0213/2018 by Check #113939 09lttl20ta aelLu20r8 091t1120t8 0912012018 510.00 MILESTONE SERVICE 573 13 UPGRADE FIRMWARE 0812212Aß Paid by Check #113939 O9/1V2018 o9lLLl20Le aqw20t8 æl2ol2ol8 187.50
Vendor 3640 - Kenton Brothers IncTotals Invoices 2 $697.s0 Vendor 4826 - tE UPFITTER LLC 31 16 BLADE TECH X26 TASER Paid by Check #tt3943 09/11/2018 0e/11/2018 t9lttl20L8 æ120120t8 349.00 HOLSTERS (8) pa¡d 3459 UNIT 2013-TTEARDOWN by Chect( #113943 09/11/2018 09/11/2018 wlru2ore æl20l20Le 500.00 3460 pa¡ct VEICLE INSTALL EQUIP / 2018 by Check #tt394j O'ILU2OIB 0911112018 tglrtl2o18 ßl2ol2or8 1,502.80 UNITS 3s35 UNIFORM PANT (2) / RUSH Paid by Chect #rß943 Og/LU2Ota 09lLLl20t8 091tL12018 æ120120t8 158.00 3536 VESr paid CARRIER (l) HERMEUNK by Che* #113943 OglLU2Aß 09/11/2018 09/11/2018 æl20l2ot8 82.00 3538 paid VEST CARRIER (1) RUSH by Check #113943 09/11/2018 09lLLl20t8 0911112018 0912O120t8 82.00 3629 DUTY HOLSTER (1) POYNTER Paid by Check #tt3943 O9/Lt/2018 09ltrl20t8 09/11/2018 wl2al20t8 175.00 3635 POLO (2) S/S TACilCAL PANTS Paid by Check #113943 OglÍl2aß ælLLl?018 wlLLl2018 wl2al20r8 134.48 (2) HECK 365s UNIFORM PAMr (2) / POYNTER Paid by Check #1t3943 tglLgl2lta t9lt9l20r8 09/19/2018 ael2al20t8 r58.00
Vendor 4826 - LE UPFITTER LLCTotals Invoices 9 $3,141.28 Vendor 1265 - MO Vocational Enterpr¡se s63s64 Rr LICENSE PLATES (r SFD UNIT Paid by CR #11j955 Ogltgl2}ta 09/19/2018 0911912018 09120/2ot8 L9.23 2018-6
Vendor 1265 - MO Vocational Enterprise Totals Invoices $19.23 Vendor 5656 - MYRON CORP l 1 1301610 LOGO paid ITEMS / ADVERTISING by Check #113958 oglrgll0.tï æILgPALB 09lLel20t8 0912012a18 440.97
Vendor 5656 - HYROII CORP Totals Invoices $440,97 Vendor 3584 - Occupational Health Centers of SW 1010884468 paid PRE EMPLOYMENT EXAM (1) by Check #113960 OgltLlz1tï aqnl20L8 09/1u2018 0912012018 193.00 MCCOMB Vendor 3584 - Occupational Health Centers of SW Totals Invoices $193.00 Vendor 1672 - Price Chopper #16 Grandview æ4993 PRISONER MEAI-S Paid by Check #113963 tglt[z}l9 wltu20r8 09lLU20t8 æ12012018 197.71 655751 PRISONER paid MEAI.S by Check #113963 09/1u20la 09lrrl20t8 09/11/2018 09120120t8 54.06
Run by Karina Church on 09l2Ûl20tg 03:51127 pM Page 6 of 1l Accounts Payable Invoice Report Payment Date Range 091201t8 - 09l2Ùl18 Report By Department - Vendor - Invoice Summary Listing
Invoace Number Invoice Descript¡on Status Held Reason Invoice Date Due Date G/L Date Received Date Date invoice Net Amount Vendor 1672 - Price Chopper #16 Grandv¡ew 655745 PRISONER MEALS Paid by Check #113963 Aqtglzot9 ælßlzaß 09/19/2018 0epaP0L8 159.52
Vendor 1672 - Price Chopper #16 GrandviewTotals Invoices 3 $411.29 Vendor 1644 - Psychlogac pD pRE 8.7.18 EMPLOY¡4ENTTESnNG (1) Paid by Check #113965 09/11/2018 wltuzaß 09/11/2018 0912012018 225.00 ADAMS 9.4.18-pD PRE-EMPLOYMENTTESnNG (2) Paid by Check #113965 09/19/2018 ælt9l20t8 09/19/2018 0912012018 500.00 MCCOMBS / MILLER
Vendor 16¿14 - PsyctlogicTotals Invoices 2 $72s.00 Vendor 1611 - REJIS Commission INV 0062302 LEWËB SUBSCRIF|ION SERVICE Paid by Check #113967 09/1V2018 @ltrl20r8 0e/11/2018 09120120t8 t,370.02 08/01/18 - 08/3Ur8 INV 0062497 DRE ACCESS CHARGES Paid by Check #tL3967 09/19/2018 0elt9l20t8 09lt9/20t8 09l20l2ot8 43.00
Vendor 1611 - REJIS Comm¡ssion Totals Invoices 2 $1,413.02 Vendor 5222 - RT"S AWARDS & ÎROPHICS 2286 INVEÍTGATIONS / HECK Paid by Check #113969 09/19/2018 @lt9l20t8 09/19/2018 @l20l2ot8 20.00 Vendor - 5222 RT'S AWARDS & TROPHIES Totals Invoices I $20.00 Vendor 1367 - Shred ft USA l-LC paid 8125401809 SERVICE oN-sfrE AUG 2018 by check #u3973 oglLgl2otï æJL9l2Ot8 09lL9l20t8 æl20l2ot8 131.35 Vendor 1367 - Shred It USA LLC Totals Invoices 1 $r3r.3s Vendor 5605 - SIMMOilS GUN REPAÍR & SALES paid 16s1s REM 870 12cA SHorGUN REPAIR by check #Lli974 0911U2018 09/11/2018 09ltLl70L8 wl20l20t8 272.40 (3) 16564 REM 870 12GA SHOTGUN REPAIR Paid by Check #173974 09i 11/2018 09ltLl20t8 09/11/2018 ßl2o/2o18 228.00 (2)
Vendor 5605 - SIl,ltlOt{S GUfl REPAIR & SALES Totats Invoices 2 $500.40 Vendor 1890 - Southern Uniform & Equipment 73340 NAME pO/ pO BAR(3) MCCOMBS Paid by Check #LL3976 }gltllzoLa 09ltLl20tg 09/1112018 09120120t8 38.97 rI / MCCORD 74590 NAME BAR (1) POYNTER / Paid by Check #Lt3976 09/19/2018 09/1e/2018 09/19/2018 09l2ol2ot8 12,99 Vendor 1890 - Southern Uníform & ËquipmentTotals Invoices 2 $s1.96 Vendor 2110 - Supreme Glass Inc UNIT WT163I2 2016-I WINDSHIELD Paid by Check #113981 }gltll2ot9 ættLl2oLB 09lLrl20L8 09120120t8 74.99 w11632r uNIl- 2016-2 WINDSHIELD Paid by Check #113981 WlILlzAß æltr/zore wlLu20t8 09120/2018 59.99 - Vendor 2110 Supreme Glass Inc Totals Invoices 2 $134.98 Department PD - Police Totals Invoices 33 $17,003,92
Run by Karina Church on 09/2012018 03:51:27 pM Pðge 7 of 11 Accounts Payable Invoice Repoñ Payment Date Range O9l20lt8 - 091201t8 Report By Depaftment - Vendor - Invoice Summary Listing
Invoice Number Invoice Descr¡pt¡on Status Held Reason Invoice Date Due Date G/L Date Received Date Date Invoice Net Amount
PD Police Departm€nt PR - Parks and Rec Vendor 2433 - ABCreative Inc 2018-00001032 ValleyParkTubeSlide Paid byCheck #113905 09/i8/2018 09/1S/2013 1glLïtzotï 09120120t8 5,785.00
Vendor 2433 - ABCreative Inc Totals Invoices $5,785.00 Vendor 3773 - Foley Rental K19603-01 Services Paid by Check #113928 09118/2018 09/18/201s 09/tB/2019 09120120t8 73.99
Vendor 3773 - Foley Rental Totals lnvoices $73,es Vendor 2704 - Integr¡ty Staffing 9642 Services Paid by Check #LL3934 09/18/2018 09/18/2018 09118/2018 0912012018 707.58 9657 Services Paid by Check #113934 09/r8/2018 09lL8|2OL8 09/18/2018 09120120t8 s96.75
Yendor 27O4 - Integrity Staff¡ng Totats Invoices 2 $1,304.33 Vendor 194O - Lumax Þower Equipment Inc 209577 Supplies Paid by Check #11394s Aqßl2OLB oelLalz}t1 @ltBt2OtB ael2a/2018 99.96 Vendor - 1940 Lumax Power Equipment Inc Totats Invoices 1 $99,96 Vendor 1O71 - MrT¡res IN00220768 Services Paid by Check #tt39s7 o9/18/201s O9/tB/2018 09/tS/z0l8 09120t2018 20.00
Vendor 1071 - Mr Tires Totals Invoices $20,00 Vendor 539O - Outdoor Restrooms, Inc, 181978 Services Paid by Check #113961 tgltgl2}L9 æltstzolS 09/18/2018 0912012018 70,00 Vendor 5390 - Outdoor Restrooms, Inc. Totals Invoices $70.00 Vendor 4OO6 - Phillips P¡newood Mulch tnc 12942 Supplies Paid by Check #113962 09/18/2018 09/18/2018 09/18/2018 0912012018 1,400.00 Vendor 4006 - Phillips Pinewood llulch Inc Ïotals Invoices I $1,400.00 Vendor 1187 - Reeves W¡êdeman Company 5262173 Supplies paid by Check #113966 09/18/201S wlL8l2018 09/18/2018 0912412018 62.30 Vendor 1187 - Reeves Wiedeman Company Totals Invoices $62.30 Vendor 5398 - Southeastern Secur¡ty Consultanþ Inc. 136743 Serv¡ces paid by Check #LL3ï7S OglLBl2OLg 09/18/2018 09/18/2018 0912012018 18.50 Vendor 5398 - Southeastern Security Consultants, Inc. Totals Invoices 1 $18.s0 Vendor 5304 - Spectrum paint 803981374 Suppties Paid by Check #tL3977 09/1S/2018 osllsl2}l$ 09/18/2018 æ12012018 280.14 803982016 Suppties Pa¡d by Check #L13977 09/18/2OtS 09/18/2018 ælt8l20r8 t912012018 27r.9s Vendor 5304 - paintTotals Spectrum Invoices 2 $5s2,09
Run by Karina Church on O9/2A|20IB 03:51:27 pM Page I of 11 3 Accounts Payable Invoice Report Payment Date Range 091201L8 - A9l20lL8 Report By Depaftment - Vendor - Invoice Summary Listing
Invoice Number Invo¡ce Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 1189 - Suburban Lawn & Garden 560787 Supplies Paid by Check #113980 09/18/2018 0911812018 09/r8l2aß ælz0l20t8 7.4t Vendor 1189 - Suburban Lawn & Garden Totals lnvoices $7.4r Vendor 3077 - WW Grainger 9896679066 Supplies Paid by Check #tr3987 a%7812o18 09/18/2018 09/18/2018 wlzolaoLg 79.95
Vendor 3077 - WW GraingerÏotals Invoices I $79,9s Department PR - Pðrks and RecTotals Invoices L4 $9,473.53
PR Parks and Rec Department PW - Public Works Vendor 1072 - Advertising Arts Sign Company 2Al4O First Responder Decåls Paid by Che* #113906 æltzl2oß 09ll2l20tg 09lt2l2o1ï 09120120t8 775.t3
Vendor 1072 - AdyeÉas¡ng Arts Sign Company Totals Invoices 1 i275.t3 Vencjor 3442 - Armor Equipment 0001090 Unit 156 Paid by Check #113910 oglLzl2Ùts 09lL2l20t9 tglL2lZ}IB æl20l20L8 2,037 '¿t4 Vendor 3442 - Armor Equ¡pment Totals Invoices 1 *2,A37,44 Vendor 5654 - Matthew Baum 091220188FR Backflow Reimbursement Paid by Check #113911 09lL2l2Ût8 09lL2lz0t8 @lr2l2oL8 09120120r8 s00.00
Vendor 5654 - llatthew Baum Totals Invoices 1 $s00,00 Vendor 1178 - Burns & tlcDonnell Engineering Co 108854-2 Sanitary Sewer Des¡gn Services Paid by Check #113916 O9lI2l2Aß 09lL2l2or8 o9lr2l7or8 09120120t8 39,302.32 Southview Park & Food Ln Bridge 2018-00001034 Storm Drainage Study/MS4 Paid by Check #113916 0glLzt}Otg 09112120ß ælr2l20r8 09/20/2018 4,665.60 Compliance Update
Vendor 1178 - Bums & llcDonnell Engineering Co Totals Invoices 2 $43,967.92 Vendor 2175 - Canon Solutions America tnc (aka Oce) paid 4426939978 Monthly Ma¡ntenance by check #113918 æltztzor| ælt2l20r8 úlr42oL8 o9l20l2oL8 298.19
Vendor 2175 - Canon Solutions Ame¡ica Inc (aka Oce) Totals Invoices 1 $298.19 Vendor 3286 - Cascade Subscr¡ption Service Inc paid 1343536 Membership Renewal by checÌ #113919 gglt2t2ot1 ælt2l20t8 ælr2l2o18 09120120t8 26r,00 Vendor - 3286 Cascade Subscription Service IncTotals Invoices 1 $261.00 Vendor 1342 - Damon Pursell Construction Company paid 2244û9 operating Supplies by check #il392s ogllztzoLg ælLzl2018 aqL420L8 @l20paL8 L92.24 - purse¡l Vendor 1342 Dåmon Construct¡on Company Totals Invoices I $192.24
Run by Karina Church on 09120120L8 03:51:27 PM Page 9 of 11 3 Accounts Payable Invoice Report Payment Date Range 091201L8 - O9l20lL8 Report By Depaftment - Vendor - Invoice Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Date Invoice NetAmount Vendor 56O6 - Foley Company t8-622 Êmergency Repa¡r to Lift Station Paid by Check #113927 Osll2l20L8 09lL2l2OLB 09lL2l20t9 w12012018 892,16
Vendor 5606 - Foley Company Totals Invoices $892.16 Vendor 1236 - HO Industraes Inc 27280 Un¡t 155 Paid by Check #113931 o9/t2120ß 09lL2l2oIB o9lt2/2018 ae12012018 æ.17
Vendor 1236 - HD Industries Inc Totals Invoices $68.17 Vendor 4662 - Lawn-Corps Inc. 40206 Cedar Mulch Paid by Check #113942 Aq12l20t8 09lt2l2ots ßlL2l20r8 09120120t8 120.00 4023i Cedar Mulch Paid by Check #1t3942 0qlA20L8 WIL?12018 0911212018 0912012018 40.00
Vendor 4662 - Lawn-Corps Inc, Totals Invoices 2 $160,00 Vendor 1525 - Little Blue Valley Sewer District 385 Monthly Compliance Testing- Paid by Check #1t3944 avLu20L8 091t212018 091t2120t8 09/20i2018 79.70 Corbion Vendor 1525 - Little Blue Valley Sewer Distr¡ct Totals Invoices $7s.70 Vendor 4959 - Missouri Organic Recycling, Inc 13936 Brush Disposal Paid by Check #113949 OglI2lZOlg 09112/20t8 Wlr2l2018 0912012018 20,00
Vendor 4959 - Missouri Organic Recycling, IncTotals Invoices $20.00 Vendor 1260 - MO Petroleum Storage Tank Insurance Fund 09012018STI ttlz0llS-ltlz0l 19 Coverage Paid by Check #113953 O9lt2l20tg 0911212018 ßlt2l2ot8 tel20l20L8 2s0.00 Vendor 126O - MO Petroleum Storage Tank Insurance Fund Totals Invoices $250.00 Vendor 1265 - tlo Vocat¡onal Enterprise 564305 Units 260/3501078 Paid by Check #113955 OglLZlZOtg 091t212018 wlt2l20L8 09/20/2018 39.73
Vendor 1265 - MO Vocat¡onal Enterpr¡se Totals Invoices $39.73 Vendor 1O71 - MrTires Unit IN00221738 241 Paid by Ched< #LI3957 09112120t8 09lr2l2or8 aglL2l2Or8 wl20lzot$ 15.00 Unit 241 IN00221829 Paid by Check #tt3957 0elr2/20t8 ælt2l2ol8 t9ltzl20t8 wl20l2ot8 15.00
Vendor 1O71 - Mr Tires Totals Invoices 2 $30.00 Vendor 4343 - Networkfleet lnc OSV00O001552122 MonthlyGPSBlling Pa¡d byCheck #113959 09lt2l2}ß ogltzlz}r9 tglt2t2:1r9 ßl2u2aL8 284.25 Vendor 4343 - lletworkfleet Inc Totals Invoices I $284.2s Vendor 1311 - Seiler Instrument & Mfg Co Inc Antenna INV-371116 and Bracket Paid by Check #113971 aqnll1ta OglLzlZALs oglt2l2}t} 0912012018 205.00 Vendor - 1311 Seiler Instrument & Èlfg Co Inc Totals Invoices $20s.00
Run by Kar¡na Churdr on 09l2OlZ0I8 03:51:27 pM Page 10 of 11 Accounts Payable Invoice Report Payment Date Range 09l20lß - 09l2OlLB Report By DepaÉment - Vendor - Invoice Summary Listing
Invoice Number Invoice Status Held Reason Invoice Date Due Date Date Reae¡ved Date Dåte Invoice NetAmount Department Pltìl - Public Works Totals Invoices 20 93
PW Public Works
Grand Totals Invoices 130
Run by Karina Church on @12012018 03:51;27 pM Page ll of 11 CITY OF GRANDVIB\M MANUAL CHECKS 09/05 t201g-09 ngt201s Accounts Payable Invoice Report Payment Date Range 09/05/18 - 09/18/18 Report By Depaftment - Vendor - Invoice Summary Listing
Invo¡ce Number Invo¡ce Description Status Held Reason invoice Date Due Date G/L Date Received Date Date Invoice Net Amount Department AD - Administration Vendor 5516 - BÉLTON pOLICE DEPARTMEI{T Perkins, Claire OAB Paid by Check #19680 09lo7l2ota 09107120tA OglOTl2OrB wlr4l20t8 30.00
Vendor 5516 - BEtTOtl POTICE DEpARTtrtEilTTotats Invo¡ces $30.00 Vendor 3000 - City of Independence City Mcintosh, paid Donald oAB by check #Lg6B2 ogloTlzotï 09107120t8 wl07l7oL8 09/14/2018 225.O0 - Vendor 3O(X! City of Independence C¡ty Totals Invoices $22s.00 Vendr:r 1433 - Cole County / Jefferson City Division 3 paid 19222 Clark Gage-Bond by Check #19683 }glOTlZOtB 09107120t8 0910712018 091t4120t8 200.00 - Vendor 1433 Cole County / Jefferson City Division 3 lotals Invoices $200.00 Vendor 1545 - Raymore Municipal Court Anaya, Gonzalo OAB Paid byCheck #19702 OgloTpaß OgtÙ7l2Ðtg OglO?l2}tB o9lL4l20L8 35.m Vendor 1545 - Reymore Municipal CourtTotals Invoices $3s.00 Vendor 1546 - Sam's Club 2018-00000872 First Friday in August Paid by Check #19666 0B/01/201s 08/01/2018 08/01/2018 æla7n0ß 90.52 2018-00000873 First Friday in Augud Paid by Check #19666 08/01/2018 08/01/2018 08/0r/2018 t9lo7l20r8 101.92 F¡rst Fr¡day First Friday Aug Event Paid by Check #19666 08/20/2013 08/20/2018 08120t20r8 wlo7l20r8 4L.44
Vendor 1546 - Sam's Club Totals Invoices 3 $233.88 Department AD - Administrat¡on Totals Invoices 7 $723.88
AD Administration - Department CD - Commun¡ty Development Vendor 5628 - Internat¡onðl Code Council, Inc. 1000931363 pa¡dbyched(#19709 Bs- 2018Int'tBtdgcodes&2017 0s/01/201s 08127120t8 0812712018 09i 18/2018 2,0æ.27 Nat'l Elect Code Vendor 5628 - Internat¡onal Code Council, fnc, Totals Invoices I $2,068.27 Department CD - Community Development Totals Invoices 12,068,27
CD Community Development Dep¿ìrtment FD - Fire Vendor 5653 - l{oah Ball 8.15.18 Recruitment video Paid byCheck #19705 091r4120t8 091r4120t8 û9114120t8 09/18/2018 400.00
Vendor 5653 - Noah Ball Totals Invoices 1 $400,00
Run by lGrina Church on 09l2Ol2Aß 03:54:55 pM Page 1 of 7 jj Accounts Payable Invoice Repoft Payment Date Range 09/05/18 - 09/18/18 Report By Depaftment - Vendor - Invoice Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Rece¡ved Date Pavment Date Invoice Net Amount Vendor 3585 - lason Cobb 10.5.2018 Per Diem - Firefighter's Conf. - Paid byChect #19711 091t4120L8 09114120t8 Ogl|4ftALS æltBl20t8 320.50 Oct, 5-7
Vendor 3585 - Jason Cobb Totals Invo¡ces 1 $320.s0 Vendor 1546 - Sarn's Club g|L4/IB station supplies Paid by check #19666 08/1s/2018 0811s/2018 08/1s/2018 æl07l2ot8 182.13 8.17.18 station supplies Paid by Check #19666 08126120t8 0en6l20L8 08/2612018 tgls7l20t8 119.76
Vendor 1546 - Sam's Club Totals Invo¡ces 2 $301.89 Department FD - Firc Totals Invoices 4 $1,022.39
FÞ Fire Department FN - Finance Department Vendor 5153 - Clayton Paper 123016 Copy Paper 09/2018 Paid byCheck #19707 09/L7|2OL8 oglLTl2oLg OglLTlzotg ß/18/2018 761.82
Vendor 5153 - Clayton PaperTotals Invoices $761.82 Vendor 1439 - Country Club Bank 01-03/18 zoo EAT TIF #10 01-03/18 zoo EAT Paid by checft #t9ffi4 09/11/2018 æ11u2018 ælLtl20r8 wlt4l2ot8 s43,82 04-06/18 zoo EAT TIF #10 04-06/18 zoo EAT Paid by check #19684 09/tU201B 091tt12018 æltLl20L8 ælt4l20t8 754.16 06/30/18 EATS TIF #10 06/30/18 EATS Paid by check #19694 09/11/2018 09/11/2018 091ru2018 wlt4l20L8 t5,t26.42 Vendor 1439 - Country Club BankTotals Invoices 3 *t6,424.40 Vendor 1664 - Family Support Payment Center paid 2018-00000994 cs ARREARS - child support in by check #196s5 og/t2lzorï wlr2l20L8 o9lL2l20t8 t9lt4l20t8 3,473.79 Arrears*
Vendor 1664 - Family Support Payment Center Totals lnvoices $3,473.79 Vendor 1454 - Frazier Oil Company paid 0103290 Fuel Aug2018 by check #19653 09/05/2018 09/0s/2018 0910712018 09107120t8 t6,202.61
Vendor 1454 - Frazie¡ Oil Company Totals Invoices $16,202.61 Vendor 1574 - crandview Police Employees Assoc (GPEA) paid 2018-00000995 GPEA - Grandview Police by check #Lg6g7 oglL2lzoll ogll2lzotB o9lL2l20t8 091t412018 r,042.u Employee Assn* police Vendor 1574 - G¡andview Êmptoyees Assoc (GpEA) Totals Invoices $t,042.u Vendor 5638 - Humana-Medicare 2018-00000977 Refund Run# paid GVMo-1801043:t by check #19657 09/05/2018 09/0s/2018 t9107120t8 t910712018 662.46 Refund pa¡d 2018-00000978 Run# GVMo-1801410:l by check #L9657 09/0512018 09/0s/2018 t9l07l2ot8 a9l07l2or8 259.36 Vendor 5638 - Humana-Medicâre Totals Invo¡ces 2 $92t.82
Run by Karina Church on 0912012018 03:54:55 pM Page2 of 7 Accounts Payable Invoice Report Payment Date Range 09/05/18 - 09/18/18 Report By Depaftment - Vendor - Invoice Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date pavment Date lnvo¡ce Net Amount Vendc¡r 1799 - Jackson County Circuit Court 19218 Wiggins, donald Paid by Check #19658 09/05/2018 tglosl2ots OgloTtZOtS 09/07l2oL8 250.00 - Vendor 1799 Jackson County C¡rcuit Courtlotals Invoices $2s0.00 Vendor 4019 - Jackson County Record of Deeds 2018-00000979 201880033278 Lein release Paid by Check #196s9 09/05/2018 0e/05/201S osl07l20t8 0910712018 24.00 2018-00000990 #2018e002849 Lein Retease Paid by Check #t9676 09107120t8 æl07l21t8 09/11/2018 09lLtJ20t8 24.00 - Vendor 4O19 Jackson County Record of Deeds Totals Invoices 2 $,t8.oo Vendor 1517 - IACO Public Water Supply 2018-00000985 Water 09/06/2018 Paid by Check #19660 09/05/2018 ælOSl2OtB 0910il2018 0910712018 587.25 2018-00000992 Water 09/10/2018 Paid by Check #t9677 oglC7lz}te OglOTtZOtB ælLtl20t8 09lLtl20t8 1,659.25 2018-00001019 Water 091122018 Paid by Check #L97t0 A9/1J1ZOL9 ælL7t2OtB 09l17l20t8 09/18/2018 3,011.53 Vendor - 1517 JACO Public Water Supply Torats Invo¡ces 3 $5,258.03 Vendor 1662 - Kansas C¡ty F¡nance Dept - 2018-00001020 KCET Kansas City Earnings Tax Paid by check #19712 aVúp018 }gltTllots tglltt?Ot9 09/18/2018 549.30
Vendor 1662 - Kansas City Finance DeptTotals Invoices t $s49.30 Vendor 1793 - Kansas Payment Center - 2018-00000996 CS-DOLLAR Child Support Paid by Checi< #1s692 æll2l20t9 ælt2t2olS O9lL2l20tS wlL4l20t8 169.85
Vendor 1793 - Kansas Payment CenterTotals Invoices $169.85 Vendor 1524 - KCP&L 2018-00000984 Electricity 91612018 Paid by Check #19662 09/05/Z0tB 09105/2013 09107120t8 0910712018 15,L47.4 2018-00000991 Electricity 0911U20L8 Paid by Check #19678 09l07lZ0LB @lo7tZ}LB 09/1U2018 09/11/2018 6,065.41
Vendor 1524 - KCP<otals Invo¡ces 2 $21,212.85 Vendor 1804 - Kiley A Krum 2018-00000997 CS-DOLLAR - Child Support Paid by Check #19694 Ogltzlzotï ælt2lzor} ættzlzotï ælt4l2ot8 182,31
Vendor 18O4 - Kiley A Krum Totals Invo¡ces I $182.31 Vendor 1573 - Local 42 2018-00000998 LOCAL42 - LOCAL42 UNTON Paid by Check #19696 ayL42Ar8 09l1a2aß wnl2aß 09lL4l2OL8 1,799,64 FIRE DUES
Vendor 1573 - Local 42 Totals Invo¡ces I $1,799.64 Vendor 5O45 - Phoenix Financial Services, LLC 2018-00000999 GR-PERCENT - Gamishment Paid by Check #19701 09t12120ß æ112120t8 091t2120t8 0slt4l20t8 16s.00 Vendor 5045 - Phoenix Financial Services, LLCTotals Invoices $16s.00
Run by Karina Churdr on O9/20l2OtB 03:g:55 pM Page 3 of 7 Accounts Payable Invoice Report Payment Date Range 09/05/18 - 09/18/18 Report By Depaftment - Vendor - Invoice Summary Listing
Invo¡ce Nunlber Invoice Description Status Held Reason Invoice Date Due Dãte G/L Date Received Date Pavment Date Invoice Net Amount Vendor 1185 - Spire 2018-00000981 Gas 09/05/2018 Paid by Chedt #L9667 09/0s/2018 0e/0s/2018 wlo7l20r8 æ107120t8 1,580.25 Vendor 1185 - Spire Totals Invoices I $r,580.2s Vendor 1O65 - Trã¡ning at Your place 11255 Promgram UpdatesAug.l8 Paid by Check #19671 09/0s/2018 09/0s/2018 æl07l2OLB æl07l20t8 190.00 - Vendor 1065 Training at Your Place Totals Invoices $190.00 Vendor 1395 - Verizon W¡reless 2018-00000982 Verizon Jul24-Au9Z3 Paid by Check #19673 0y}5l20Lg }gl1SlZOLB }glÛ7n}tg æ10712018 3,494.08
Vendor 1395 - Verizon W¡reless Totals Invoices $3,494.08 Vendor 5637 - Watts, Phillip Ray 2018-00000976 Refund Run # GVMO-1800899:l Paid byCheck #t9674 09/0s/2018 09/0s/201S }glo?l21tï 0910712018 900.20
Vendor 5637 - Watts, Phillip Ray Totals Invoices I $900.20 Department Fil - Finance DepartmentIotals Invoices 26 i74,625.99
Fnl Finance Department . - _ Departmeni PD - Pol¡ce Vendor 5645 - BELIVE^U pROFESSIOÍ{AL SERVICES IR.AINING paid 1L32. REGISTRATION (3) by check #t9679 oslt4lzoL} ßl14l20t8 09114120t8 09lt4l20tB 555.00 BREAULT / MORRIS / MURPHY Vendor 5645 - BELIVEAU PROFESSIONAL SERVICESTotats Invoices $sss.00 Vendor 1642 - Children's Mercy Hospitats & Clinics iUL 2018 STMT. LAB USAGE JUL paid 20lB / by Check #19681 Oslt4lZ}Le 09114120t8 0elt4l20t8 wlL4l2018 666.00 INVESNGATIONS Vendor - 1642 Ch¡ldren's t4ercy Hospitals & Clinics Totals Invoices $666.00 Vendor 5283 - Hope House VAWA JUL VAWA paid 2018. GRANT 20I7,WE-AX-0025 by Check #19690 OgtL4l2}tB ælr4/20t8 09114120t8 09lt4l2or8 4,925.5t Vendor - 5283 Hope HouseTotals Invoices $4,925.51 Vendor 5643 - JOHN f{EWSHAM 0916-2B18NEWSHA TRAVEL/TRATNINGEXPENSE Paid by Chect #19691 09/11/201S 09/11/2018 09/11/201S 091t412018 290.00 Vendor - 5643 JOHN NEWSHAM Totals Invoices I $290.00 Vendor 5644 - KATE ELIAS 0916-2818ELIAS TRAVEL/TRAININGEXPENSE Paid by Check #19693 09/11/2OtB 09/11/2018 OgltLlZOLg 091t4120t8 330.00 Vendor - 5644 KATE ElIASTotals lnvoices I $330.00
Run by Karina Churdr on A9l20l20LB 03:54:55 pM Page 4 of 7 Accounts Payabþ fnvoice RepoË Payment Date Range 09/05/18 - 09/18/18 Repoft By Depaftment - Vendor - Invoice Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Pâvment Date Invoice Net Amount Vendor 1546 - Sam's Club 6468 08243 OO3 POUCE DEPARTMENT Paid by Check #19666 08/15/2018 08/tsl20l8 08/15/2019 09rc712Ot8 65..î8
Vendor 1546 - Sam's Club Totals Invoices $6s.48 Department PD - Pol¡ce Totals lnvoices 6 $6,831.99
PD Police Department PR - Parks and Rec Vendor 153O - City of North Kansas City September 5 2018 Supplies - Dinner Theatre lckeE Paid by Check *¡19706 09/11/2018 ogltl.la}tg 09/11/2018 09/18/2018 330.00
Vendor 1530 - CiÇ of llorth Kansas CityTotals Invoices $33o.oo Vendor 5641 - Earnest Fisher 821031 Refund Paid by Check #19651 09106120IS oglffilzotg OgtO6l2OLB ú10712018 125.00 Vendor 5641 - Eamest FisherTotals Invoices $t25.oo Vendor 4142 - Fitness 4 Ever Inc Services 2018.08.31 Paid by Check #19652 09106/2018 09/06/2018 09/06/20r8 wl07l20t8 80.00 2018-00001009 Contract Instnrtor Paid by Check #19686 09/13/2018 09/13/2019 09lL3l2Ot8 @lMlzaß 80.00
Vendor 4142 - Fitness 4 Ever Inc Totals Invoices 2 $160.00 Vendor 2756 - Game lime Inc 2018-00000928 Expression Swing Paid byCheck #t9654 08l22l2OLB OSIZZIZOLB 0812212018 wl07l20t8 22,882.25 playground 2018-00000929 JA equipment Paid by Check #19654 OSl22l2Org æl22lz1t9 0812212018 o9107/20t8 49,96t.79 - Vendor 2756 Game Time Inc Totals Invoices 2 $72,844.04 Vendor 5640 . Drenna Gilmore 817830 Retund Paid by Check #19655 09/06/2018 09/0612018 09i06lz0lS 09107120t8 150.00
Vendor 564O - Drenna Gilmore Totals Invo¡ces 1 $1s0.00 Vendor 5646 - Brandy Graves 953-2228733 Refund Paid by Check #19708 09111/2018 09/11/2018 0q/1U2018 09/18/2018 70,00
Vendor 5646 - Brandy GravesTotals Invoices I $70,00 Vendor 4780 - Michael Greiner 2018.08.31 Services Paid by Check #19656 A9/O6|ZOLA ætO6l2OfB æl06l2aL8 09l07l2ol8 285.00 2018-000010f1 Contract tnstructor Paid by Check #19688 09/13/2018 ætr3l20la wlLs/2018 o9lt4l2ot8 316.20 Vendor 4780 - Michael GreinerTotals Invoices 2 $601.20 Vendor 5652 - Ronald Hickman 2018-00001007 member refund Paid by Check #19689 09/13/2018 09/13/z0t8 }slr3lzotï 091t4120r8 19,70 Vendor - 5652 Ronald Hickman Totals Invoices $19.70
Run by Karina Church on 0912012018 03:54:55 pM Page 5 of 7 Accounts Payable Invoice Report Payment Date Range 09/05/18 - 09/18118 Report By Department - Vendor - Invoice Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Rece¡ved Dâte Payment Date Invoice Net Amount Vendor 5267 - Delynn lenkins 2018.08.31 Services Paid by Check #19661 09/0612018 09i06/2018 09/06/2018 0910712018 15.00
Vendor 5267 - Delynn Jenkins Totals Invoices 1 $1s.00 Vendor 4856 - Kristi Schnorf-Mc€ully 2018.08.31 Serv¡ces Paid by Check #19663 09/06/2018 ælø6120L8 09/06/2018 09107120t8 45.00 2018-00001012 Contract Instructor Paid by Check #1969s 0911312018 ßlt3l20l8 09/13/2018 ayJ4/20t8 45,00
Vendor 4856 - Kristi Schnorf-llcCully Totals Invoices 2 $90.00 Vendor 4572 - Khara Martin 2018.08.31 Services Paid by Check #19664 09/06/2018 09/06/2018 09/06/2018 osl07l20r8 30.00 2018-00001014 Contract Instructor Paid by Check #L9697 09lt3l20tB 09Jßl2AL8 09l13l2ot8 09/141201.8 30.00
Vendor 4572 - Khara HaÉin Totals Invoices 2 $60.00 Vendor 5649 - Laurie Maytubby 953-2263133 Refund Paid by Check #19713 09lltl20L8 @lrtl2?L9 09/1U2018 0e118/2018 75.00
Vendor 5649 - Laurie l¡laytubby Totals Invoices I $7s.00 Vendor 1988 - Michael Russell 2018-00001008 Contract Instructor Paid by Check #19698 09/13/2018 0911312018 091ßnAß ælt4l20t8 240,00 Vendor 1988 - Michael Russell Totals Invoices I $240.00 Vendor 5353 - Jennifer Cooper Nobo 2018.08.31 Services Paid by Check #19665 09/06/2018 09/06/2018 09/06/2018 æ107120t8 54,00 2018-00001013 Contract Instructor Paid by Check #19699 09lL3l20rg 09/13/2018 09/1312018 ælt4l20t8 82.80
Vendor 5353 - Jennifer Cooper flobo Totals Invoices 2 $136.80 Vendor 5603 - flothing 8ut l{et Sports, LLC 2018-00001006 Contract lnstructor Paid by Check #19700 09/13/2018 09/13/2018 09/13/2018 wlt4l2ot8 43.20
Vendor 56O3 - fìloth¡ng But flet Sports, LLC Totals Invoices I ç43.2o Vendor 5636 - Kynisha Rushing 953-2266043 Retund - low enrollment T-Ball Paid by Check #19714 09/13/2018 09/13/2018 09/13/2018 09/18/2018 50.00
Vendor 5636 - Kynisha Rushing Totals Invoices 1 $s0,00 Vendor 1546 - Sam's Club 1261 08243 090 Supplies Paid by Check #19666 0712312Ot8 07123120re 0712312018 0910712018 r60,84 3845 08243 091 Supplies Paid by Check #19666 07l3tl2or8 07l3rl20t8 07l3rl20t8 09loilaor8 72.84 s636 08243 003 Supplies Paid by Check #19666 0Z/3U20ß 0il3tl2aß 07l3u2st8 0910712018 34.76 6587 08243 006 Supplies Paid by Check #19666 osloTl2oLB a8/0712oL8 oqa7l20ß 09l07l20L8 1s9.96 50,14 08243 036 Supplies Paid by Check #19666 08/09/2018 08/09/2018 08/09/2018 0910712018 1,899. 14 6462 08243 046 Supplies Paid by Check #19666 08/09i2018 08/09/2018 08/09/2018 09la7l2aß 228. t5 3313 08243 038 Supplies Paid by Check #L9666 0811412018 08114120t8 o8lL4l2Ot8 @107/20t8 7.36
Run by Karina Church on O9l2Al2Ol8 03:54:55 PM Page 6 of 7 Accounts Payable Invoice Repoft Payment Date Range 09/05/18 - O9lI8l18 Report By Department - Vendor - Invoice Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Rece¡ved Date Date Invoice Net Amount Vendor 1546 - Sam's Club 3539 08243 002 Supplies Paid by Check #19666 0Blt4l2ot8 Mlt4l20r8 08114120t8 @10712018 tt4.40 349508243002 Supplies Paid by Check #19666 0812712018 O8l27l20t8 0812712018 09107120t8 90.52 7875082430033522 Supplies Paid by Check #19666 oel27/zot9 08/2712aß æl27lzo18 @l07l2ot8 105.96 00378243094 9094 Supplies Paid by Check #t9666 09/06/2018 09/06/2018 æl0612ot8 o9lo7l20t8 L29.46
Vendor 1546 - Sam's Club Totals Invo¡ces 11 $3,003.39 Vendor 5481 - Southview Christian Church 3001 reimbursement for inflatables Paid by Check #19703 @lt3l20L8 ßlL3l2OIB Wlßtzlß ælt4l2018 200.00 - Vendor 5481 Southv¡ewChristian Church Totals Invoices t $20o,oo Vendor 5635 - À¡yana Stringer Retund Youth 2018-00000989 Softball Paid by Check #19668 æl06l20t} 09/06/2018 æl}6t2oß æl07l2018 85.00 Vendor - 5635 Aiyana StringerTotals Invoices $8s.00 Vendor 4615 - Regina Kay Tenney 20f8.08.31 Serv¡ces Paid by Check #19669 09/06/2018 Wl06l2OtB 0e/06/2018 09107120t8 30.00 Contract 20f8-00001010 Instructor Paid by Check #19704 09lL3l2OtB ælt3t21l9 09/1312018 09lt4l2ot8 30.00 - Vendor 4615 Regina Kay Tenney Totals Invoices 2 $60.00 Vendor 3993 - Tiffany Welsh 2018.08.31 Serv¡ces Paid byCheck #19670 09/O6l2ot9 a9rc6pots Oglo'lzot} 0e10712018 7s.00
Vendor 3993 - Tiffany Welsh Totals Invoices 1 $7s,00 Vendor 5639 - Annie Traylor 817811 Refund Paid byCheci #19672 tglo6,lz1L$ 09/06/2018 Ogß6lZ0LB o9loTlzot' 75.00 Vendor - 5639 Annie TraylorTotals invoices $7s,oo Vendor 5642 - Andrea Yeh 821039 Refund Paid byCheck #1967s 09/06/2018 Oglo6l2}t9 oslo6l2}tg o9lo7l20t8 120.00 Vendor - 5642 Andrea Yeh Totals Invoices $120.00 PR - Department Parks and RecTotals Invoices 40 $78,628.33
PR Pãrks and Rec
Gr¿nd Totals Invoices 84 $163,900.85
Run by Karina Church on 09/20/2018 03:54:55 pM PageT oÍ 7 CTTY OF GRAIì{DVIEW \ryIRE TRAI\SFERS g-09 09/05 t201 I tg t20 I I 3 Accounts Payable Invoice Repoft Payment Date Range 09/05/18 - 09/18/18 Report By DepaÉment - Vendor - Invoice Summary Listing
Invoice Number Invoice Descnption Status Held Reason Invo¡ce Date Due Date G/L Date Rece¡ved Date Payment Date Invoice Net Amount Depârtment FN - Finance Department Vendor 4275 - HSA Bank 2018-00001001 HSA3 - Pre-Tax Health Savings Paid by EF1- #2261 09lL3l2OL8 09113120t8 ælt3l2lr8 09/13/2018 10,599.01 Account*
Vendor 4275 - HSA BankTotals Invoices $10,599.01 Vendor 1516 - ICMA RC - 2018-00001004 RIRA Roth IRA-ICMA Paidby EFT #226a 09/13/2018 09l13l2Ðt8 09/13/2018 ælt3l20t8 1,605,00 2018-00001005 DEF COMP - NM - 457 - Dollar - Paidby EFT #2265 09/13/20r8 o9lL3l2ot8 o9l13/2018 ælt3l20t8 10,603.25 No Match ICMA*
Vendor 1516 - ICMA RCTotals Invoices 2 $12,208.25 Vendor 1660 - Internal Revenue Service (IRS) - 2018-00001015 FIT Federal lncomeTax* Paid by EFT #2266 ælttlzûtg 09/L7l2otg 0911712018 ælt7l20t8 33,663.23 2018-00001017 SS - Social SecurityTax* Paid by EFT #2268 æltTlzora tglLTlZ}Lg 0911712018 aqflPDLS 46,443.92 - 2018-00001018 MEDICARE Medic¿re Tax* Paid by EFT #2269 O9lt7l20tg tglLtlz1L9 0911712018 ælt7l20t8 10,861.84 Vendor - 1660 Intemal Revenue Service (IRS) Totals Invoices 3 $90,968.99 Vendor 1523 - Jackson County paid 2018-00000986 TaxD¡stributionBl2g/Lg-t9l04l18 by EFT #2259 wl06l20t8 09/06lZ0tB wlo7l2or8 æ107120t8 t22,138,97 paid 2018-00000993 lax Distribution 09lI4l20t9 by EFf #2260 09lt2l20tï ælt2l20L8 @lL4l2Ot8 æ/t412018 83,9s0.66
Vendor 1523 - Jackson County Totals Invoices 2 $206,089.63 Vendor 1661 - MO Dept of Revenue - 2018-00001016 SIT State lncome Tax* Paidby EFT #2267 oglt7/2}L9 OglLTl2oLB 09/L7l20Le 09/t7120t8 13,766.00 . Vendor 1661 llO Dept of Revenue Totals Invoices 1 $r3,766.00 Vendor 32OO - Nationwide Retirement Solutions 2018-00001002 RIRA-457 - Rorh 457 iRA- PaidbvEFT #2262 09lr3l2oL} 09lt3l20r9 09/r3/2018 09lL3l20re 3t8,42 Nationwide 2018-00001003 DEF COMP-NM - - FIRE 457 Paid by EFI #2263 09/13/2018 09/13/2018 @lßtzaß 09/13/2018 8,231.99 Dollar-No Matdr Nationwide* Vendor 320O - Nationwide Ret¡rement Solutions Totals Invo¡ces 2 $8,550.41 Department Fl{ - F¡nance DepartmentTotals Invoices 11 $342,182.29
FN Finance Depãrtment
Grand Totals Invoices 11 $v2,
Run by Karina Church on 0912A120ß 03:53:57 pM Page 1 of 1 CITY OF GRANDVIEì/ INTRODUCED SECOND THIRD B¡ll No. T34g FIRST READING READING READING ô REQUEST FOR BOARD ACTION tosT TABTED PASSED Date: September 25, 2018
Agenda Section: Item: Originating Department: Parks & Recreation
IX. ORDINANCE By: Sue Yerkes, Director of Parks & Recreation Approved for Agenda By: Title:
An Ordinance authorizing a contract with TRS for the construction of the Grandview Shooting Range Cemal Umut Gungor, City Administrator
I. REPORT IN BRIEF:
The Mayor and Board of Aldermen are requested to approve the Design Build Institute of America (DBIA) documents in order for TRS to proceed with the construction of the Grandview Shooting Range on Arrington Road, Grandview
II. BACKGROUND:
The Grandview Citizens approved a no tax increase bond vote in 2014 for the Shooting Range for $750,000. An additional $250,000 was secured from the Land V/ater Conservation Fund. The additional $12,300 comes from the interest on the bond.
ilI. REPORT:
TRS will be responsible for the Shooting Range construction (Excluding removal and disposal of sports field lights and fencing) at the Grandview Ball Park in the amount not to exceed $1,012,300. The project will include handicap parking and walkway, shooters briefing building/storage shed, range,targetiuming system and fencing.
IV. RECOMMEITIDATION:
Due to the Design Build process of solicitation of Requests for Qualihcations, Request for proposals and submittal of Proposals, it is recommended that TRS be awarded the contract for the Shooting Range Project. CITY OF GRANDVIEW
BILL NO. 7349 ORDINANCE NO. 7097
AN ORDINANCE AUTHORIZING EXECUTION OF A DESIGN.BUILD CONTRACT \üITH TRS RANGE SERVICES, LLC FOR THE CONSTRUCTION OF A SHOOTING RANGE ON THE SITE OF THE GRANDVIEW BALL PARK AT I32OO ARRINGTON ROAD, AND AUTHORIZING PAYMENT.
WHEREAS, the City of Grandview, Missouri ("City") strives to improve and develop existing park lands and open space areas for the benefit and enjoyment of the Grandview community; and
WHEREAS, the public voted in August, 2014 to approve bond financing for several park projects, including construction of a new shooting range on the site of the Grandview Ball Park at 13200 Arrington Road, Grandview, Missouri ("the Project"); and
V/HEREAS, the Department of Parks and Recreation of the City issued a Request for Proposals for Design-Build Services for the Project; and
WHEREAS, the proposal submitted by TRS Range Services, LLC ("TRS") was deemed to be the best proposal to build the Project; and
WHEREAS, there are sufficient funds available in the Series 2014-2015 Fund to pay the contract price for the Project; and
WHEREAS, the Board of Aldermen of the City deems it to be in the City's best interest to award the design-build contract for the Project to TRS.
NOV/, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEW, MISSOURI, AS FOLLOWS:
Section 1. A Authorized. The Mayor, City Administrator, and other City Officials as required are hereby authorized and directed to execute a design-build contract in the form attached hereto as Exhibit "A" ("the Contract") with TRS Range Services, LLC ("TRS") for the construction of a shooting range located on the site of the Grandview Ball Park at 13200 Arrington Road ("the Project").
Section 2. Safetv Trainine. The Contract approved by this Ordinance is subject to the requirements of RSMo Sec. 292.675, which requires all contractors and subcontractors doing work on the Project to provide, or require its on-site employees to provide, documentation of prior completion of a ten (10) hour course in construction safety and health approved by OSFIA or a similar program approved by the Missouri Department Ord. No. 7097 Date 0912512018 Page2 of2 of Labor and Industrial Relations, which is at least as stringent as an approved OSFIA program. The training must be completed within sixty (60) days of the date work on the Project commences. On-siteemployees found on the site without documentation of the required training shall have twenty (20) days to produce such documentation.
Section 3. Payment Authorized. The Mayor, City Administrator, City Treasurer, and other City Offrcials as required are hereby authorized and directed to pay TRS an amount of not more than One Million Twelve Thousand and Three Hundred Dollars ($1,012,300.00). Said payment shall be made from the 411 Series 2017 Project Fund.
Passed this 25th day of September,2018.
Approved this 25th day of September, 2018
LEONARD D. JONES, JR., MAYOR ATTEST:
BECKY SCHIMMEL, CITY CLERK
as to Form and Legality
S ATTORNEY
I, Phil Smith, Acting City Treasurer, do hereby certifr that there is, unencumbered, in the 411 Series 2017 Project Fund, the sum of One Million Twelve Thousand and Three Hundred Dollars ($ 1,012,300.00).
PHIL SMITH, ACTING CITY TREASURER TRS Range Services, LLC PO Box 1697 Eagle, lD 83616 (208)938 -2891
September 19, 2018
Sue Yerkes Park & Recreation Director 13500 Byars Rd. Grandview, MO 64030
Dear Ms. Yerkes,
Enclosed in this envelope you will find four (4) signed copies of the signature page for the TRS Range Services and the City of Grandview, MO contract. We look fonryard to working with you. Should you have any questions or concerns, please feel free to reach out to myself or our project manager.
Regards, wx e*ry Shelly L. Gonzalez Office Manager TRS Range Services
IRS R¡ruoe Senwces, LLC PO Box 1697 Eagle, ldaho 83616 208-938-2891 office ¡ 208-938-2892 fax www.trsrangeservices. com ln executing this Agreement, Owner and Design-Builder each individually represents that it has the necessary financial resources to fulfill its obligations under this Agreement, and each has the necessary corporate approvals to execute this Agreement, and perform the services described herein.
OWNER: DESIGN.BUILDER:
TRS Services, LLC (Name of Owner)
(Signature) (Signature)
Brandt Elwell (Printed Name) (Printed Name)
Proiect Manaqer (Titte) (Titte)
Date: Date: 09119118
Caution: You should sign an original DBIA document which has this caution printed in blue. An original assures that changes will not be obscured as may occur when documents are reproduced.
DBIA Document No. 525 Page 13 Standard Form of Agreement Between Owner and Design-Builder - Lump Sum O 201 0 Design-Build lnstitute of America CITY OF GRANDVIE\A INTRODUCED SECOND THIRD Bill No. 7350 IRST READING READING READING ô REQUEST FOR BOARD ACTION LOST TABLED PASSED Date: September 25, 2018
Agenda Section: Item: Originating Department: Parks & Recreation
IX. ORDINANCE By: Sue Yerkes, Director of Parks & Recreation Approved for Agenda By: Title:
An Ordinance authorizinga contract with Mega for the construction the Splash of Park Cemal Umut Gungor, City ministrator
I. REPORT IN BRIEF:
The Mayor and Board of Aldermen are requested to approve the Design Build Institute of America (DBIA) documents in order for Mega to proceed with the construction of the Splash Park at The View.
II. BACKGROUND:
The Grandview Citizens approved a no tax increase bond vote in 2014 for the Splash Park for $2,250,000. This project had been tabled after the original bid came in over budget and we paid out 5205,44I to the previous contractor and the stipend for the other company that qualified for the project. ilI. REPORT:
Mega will be responsible for the Splash Park construction at The View Community Center in the amount not to exceed $1,859,653. The project will include spray features, playground with slides, site furnishings, cameras, and fencing.
IV. RECOMMENDATION:
Due to the Design Build process of solicitation of Requests for Qualifications, Request for Proposals and submiual of Proposals, it is recommended that Mega be awarded the contract for the Splash Park Project. CITY OF GRANDVIEW
BILL NO. 7350 ORDINANCE NO. 7098
AN ORDINANCE AUTHORIZING EXECUTION OF A DESIGN.BUILD CONTRACT \ilITH MEGA INDUSTRIES CORPORATION FOR THE CONSTRUCTION OF A SPLASH PARK ADJACENT TO THE VIEW, AND AUTHORIZING PAYMENT.
WHEREAS, the City of Grandview, Missouri ("City") strives to improve and develop existing park lands and open space areas for the benefit and enjoyment of the Grandview community; and
WHEREAS, the public voted in August, 2014 to approve bond financing for several park projects, including construction of a new splash park ("the Project"); and
WHEREAS, the Department of Parks and Recreation of the City issued a Request for Proposals for Design-Build Services for the Project; and
WHEREAS, the proposal submitted by Mega Industries Corporation ("Mega") was deemed to be the best proposal to build the Project; and
WHEREAS, there are sufficient funds available in the Series 2014-2015 Fund to pay the contract price for the Project; and
WHEREAS, the Board of Aldermen of the City deems it to be in the City's best interest to award the design-build contract for the Project to Mega.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEW, MISSOURI, AS FOLLOWS:
Section l. Agreement Authorized. The Mayor, City Administrator, and other Cþ Officials as required are hereby authorized and directed to execute a design-build contract in the form attached hereto as Exhibit "4" ("the Contract") with Mega Industries Corporation ("Mega") for the construction of a splash park adjacent to The View ("the Project").
Section 2. Required Safety Training. The Contract approved by this Ordinance is subject to the requirements of RSMo Sec. 292.675, which requires all contractors and subcontractors doing work on the Project to provide, or require its on-site employees to provide, documentation of prior completion of a ten (10) hour course in construction safety and health approved by OSHA or a similar program approved by the Missouri Department of Labor and Industrial Relations, which is at least as stringent as an approved OSFIA program. The training must be completed within sixty (60) days of the date work on the Ord. No. 7098 Date 0912512018 Page2 of2
Project commences. On-siteemployees found on the site without documentation of the required training shall have twenty (20) days to produce such documentation.
Section 3. Payment Authorized. The Mayor, City Administrator, City Treasurer, and other City Officials as required are hereby authorized and directed to pay Mega an amount of not more than One Million Eight Hundred Fifty Nine Thousand Six Hundred Fifty Three Dollars ($1,859,653.00). Said payment shall be made from the Series 2014-2015 Fund.
Passed this 25th day of September, 2018
Approved this 25th day of September, 2018
LEONARD D. JONES, JR., MAYOR ATTEST:
BECKY SCHIMMEL, CITY CLERK
Approved as to Form and Legality:
S. GALL, ATTORNEY INTRODUCED SECOND THIRD CITY OF GRANDVIEW FIRST READING READING REAÐING Bill No. 7351
REQUEST FOR BOARD ACTION LOST TABLED PASSED Date: September 25, 2OLB Agenda Section: Item: Originating Department: Parks & Recreation Department IX. ORDINANCES /-1b By: Kraig Briggs, Facilities Manager Approved for Agenda By: Title: AN ORDINANCE AUTHORIZING A CONTRACTWITH PRECISION ROOFING FOR THE INSTATLATION OF A NEW PTO ROOF AND Cemal Umut Gungor RELATED ROOFING MATERIAL AT THE MUNICIPAL SERVICES City Administrator BUILDING, AND AUTHORIZING PAYMENT.
l. REPORT lN BRIEF: The Mayor and Board of Aldermen are requested to award a bid to Precision Roofing in the amount of 5 22I,450.00 for the installation of approximately 20,000 sq. feet of TPO (Thermoplastic polyolefin) roofing and related roofing materials at the City of Grandview's Municipal Services Building.
ll. REPORT: Funds were budgeted in the FY 2Ot7-L8 budget year for the replacement of the Roof at City Hall. The current roof is 23 years old and has been leaking for several years. The life cycle of the current roof was 20 years as was the warranty. This project was advertised and formally bid out and bid packets were sent directly to L2 roofing companies in the Kansas City and surrounding areas and five bids were received for this project. This project will be completed with prevailing wage order # 25.
Under the City's purchasing manual guidelines as amended by Ordinance No. 6048 on October L0,2006, all purchases exceeding S20,000 require formal written bids (legal advertisement, written specifications, and sealed bid) and must. be approved by the Board of Aldermen. The formal bid process was followed for the Municipal Services Building roof Project and five bids were received.
III. RECOMMENDATION: Staff recommends the Board of Aldermen authorize a contract with Precision Roofing in the amount of 522L,450.00 for the installation of the roof and related roofing materials at the Municipal Services Building. CITY OF GRAI\DVIEW
BILL NO. 7351 ORDINANCE NO. 7099
AN ORDINANCE AUTHORIZING A CONTRACT WITH PRECISION ROOFING FOR THE INSTALLATION OF APPROXIMATELY 20,000 SQUARE FEET OF A TPO ROOF AND RELATED ROOFING MATERIALS AT THE MUNICAPAL SERVICES BUILDING, AND AUTHORIZING PAYMENT.
WHEREAS, funds were budgeted in the FY 2017-18 Building Improvement Fund for the roof replacement at the Municipal Services Building; and
WHEREAS, the City has determined that the 23-year-old roof is in need of replacement at the Municipal Services Building; and
WHEREAS, in response to a request for bids to replace the roof, the City received five bids; and
WHEREAS, bids were received and evaluated for roof replacement at the Municipal Services Building; and
WHEREAS, Precision Roofing was determined to be the lowest and best bid.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEW, MISSOURI, AS FOLLOWS:
Section 1. Contract Authorized. The Mayor, City Administrator, and other City officials as required are authorized and directed to execute a contract in the form attached hereto as "Exhibit A" with Precision Roofing for the purchase and installation of approximately 20,000 square feet of a TPO roof and related materials at the Municipal Service Building.
Section 2. Payment Authorized. The Mayor, City Administrator, City Treasurer and other City officials as required are authorized and directed to pay Precision Roofing an amount of not more than Two Hundred and Twenty-One Thousand, Four Hundred and Fifty Dollars. (522I,450.00), pursuant to the contract. Said payment shall be made from the Building Improvement Fund.
Passed this 25th day of September 2018.
Approved this 25th day of September 2018.
LEONARD D. JONES, JR., MAYOR Ordinance No. 7099 Date: 09125 12018 Page2 of2
ATTEST
BECKY SCHIMMEL, CITY CLERK
Approved as to Form and Legality:
JO A
I, Phil Smith, Acting City Treasurer, do hereby certit/ that there is, unencumbered, in the Building Improvement Fund, the sum of Two Hundred and Twenty-One Thousand, Four Hundred and Fifty Dollars ($221,450.00).
PHIL SMITH, ACTING CITY TREASURER INTRODUCED SECOND THIRD CITY OF GRANDVI Bill No. TgS2 FIRST READING READING READING ô REqUEST FOR BOARD ACTION LOST TABLED PASSED Date: September 25,2078
Agenda Section: Item: Originating Department: Police lX. Ordinances By: Chief Charles lseman Approved forAgenda By: Title: An ordinance authorizing a one year extension to the Metropolitan Area Regional Radio System (MARRS) user Cemal Umut Gungor agreement with the City of Kansas City, MO and authorizing City Administrator payment.
I. REPORT IN BRIEF:
It is requested that the Mayor and Board of Aldermen consider approving a one-year extension to the Metropolitan Area Regional Radio System (MARRS) user agreement with the City of Kansas City, MO.
II. BACKGROUND:
ln 2015, the City joined the Metropolitan Area Regional Radio System (MARRS) owned and operated by the City of Kansas City, MO. The City approved the MARRS user agreement with a term up to five years with structured user fee increases. This will be the third renewal of the MARRS user agreement.
III. REPORT:
The Usage Agreement renewal shall run from October L, 2018 through September 30, 2019. The city of Grandview will operate L98 subscriber radios on the MARRS system for a total annual cost not to exceed 534,513.92 paid in a lump sum from the General Fund. This amount was budgeted in the FY2019 police operational budget. This fee is for all city radios, not solely for those utilized by the Police Department.
IV. RECOMMENDATION:
It is requested that the Mayor and Board of Aldermen consider approving the one-year extension to the MARRS user agreement with The City of Kansas City, MO for an amount not to exceed 534,5L3.92. CITY OF GRANDVIEW
BILL NO. 7352 ORDINANCE NO. 71OO
AN ORDINANCE AUTHORIZING A ONE.YEAR EXTENSION TO THE USER AGREEMENT WITH THE CITY OF KANSAS CITY, MISSOURI, FOR THE METROPOLITAN AREA REGIONAL RADIO SYSTEM (MARRS), AND AUTHORIZING PAYMENT.
WHEREAS, a MARRS User Agreement ("Agreement") attached hereto as Exhibit "A" between the City of Grandview, Missouri ("City") and the City of Kansas City, Missouri, was previously approved with an initial one-year term of October 1, 2015 to September 30,2016;and
WHEREAS, the agreement provided for up to five one-year extensions from original system acceptance with established user fee increases; and
WHEREAS, this would be the third extension to the original Agreement; and
WHEREAS, the Board of Aldermen of the City considers it in the best interest of the City to exercise a one-year extension; and
WHEREAS, there are currently funds budgeted in the fiscal year 2018-2019 police operating budget for usage fees on the MARRS system as set out in the Agreement for the one- year extension.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEW, MISSOURI, AS FOLLOWS:
Section 1. Agreement Extension Authorized. A one-year extension of the MARRS User o'A" Agreement with Kansas City, Missouri, attached as Exhibit is hereby authorized and the Mayor, City Administrator, Chief of Police, and other city ofhcials as required, are hereby authorized and directed to execute any documents as may be required to exercise the extension.
Section 2. Pa)¡ment Approved. The Mayor, City Administrator, City Treasurer and other City officials as required, are hereby authorized and directed to pay The City of Kansas City, Missouri, an amount of not more than thirty four thousand, five hundred thirteen dollars and ninety-two cents ($34,513.92) for subscriber radio usage on the MARRS system as provided in said User Agreement. Said payment shall be made in a single payment from the general fund.
Section 3. Contract Period. The contract renewal shall run from October I , 2018 through September 30,2019.
Passed this 25th day of September ,2018.
Approved this 25th day of September, 2018. Ord. No. 7100 Date:0912512018 Page2 of2
LEONARD D. JONES, JR., MAYOR
ATTEST
BECKY SCHIMMEL, CITY CLERK
Approved as to Form and Legality:
S.G
I, Phil Smith, Acting City Treasurer, do hereby certifr that there is unencumbered, in the General Fund, the sum of thity four thousand, five hundred thirteen dollars and ninety-two cents ($34,s 13.92).
PHIL SMITH, ACTING CITY TREASURER INTRODUCED SECOND THIRD CITY OF GRAND\ ,ô B¡ll No. 7353 F¡RST READING READING READING
REQUEST FOR BOARD ACTION tosr TABTED PASSED Date: September 25,20L8 Agenda Section: Item Originating Department: Police t lX. Ordinances By: Chief Charles lseman A* - Approved for Agenda By: Title: An ordinance authorizing a one-year software support agreement with PSSI for the Response CAD, lClS, Mobile and Cemal Umut Gungor lnterface Software, and authorizing payment thereof. City Administrator
I. REPORT IN BRIEF:
It is requested that the Mayor and Board of Aldermen consider approving the attached ordinance for a software support agreement for the Response CAD system, lClS (Police RMS), Mobile and lnterface software with Public Safety Systems lncorporated (PSSI), Lanham, MD.
II. BACKGROUND:
Budget funds from the capital improvements sales tax were approved for the purchase of the new Response CAD System in FY 2000. The system software has been under annual software support agreements, which were prorated to coincide with our fiscal year, since the expiration of the warranty. This will be the eighteenth year for the software support agreements. The prorated software support agreement expires on September 30,20L8.
III. REPORT:
The PSSI annual software support agreement will cover the PSSI software support services for the Response CAD system, the CAD interface software, the Police RMS software (lClS) and Mobile software. The software support contract includes a 24 hour support line for critical CAD software problems, a business hours support line for non-critical problems, troubleshooting, and periodic software updates. The cost for the software support agreement ¡s 577,998.00, which is approximately a 4%increase over the previous fiscal year.
IV. RECOMMENDATION:
It is requested that the Mayor and Board of Aldermen consider approving the attached ordinance for a software support agreement for the Response CAD system, lClS (Police RMS) and Mobile lnterface software with Public Safety Systems lncorporated (PSSI), Lanham, MD. CITY OF GRANDVIEW
BILL NO. 7353 ORDINANCE NO. 7101
AN ORDINANCE AUTHORIZING A ONE-YEAR SOFTWARE SUPPORT AGREEMENT WITH PUBLIC SAFETY SYSTEMSN INC' FOR RESPONSE CAD' ICIS, MOBILE AND INTERFACE SOFTWARE, AND AUTHORIZING PAYMENT.
WHEREAS, the existing maintenance agreement for the Response CAD, ICIS, Mobile, and Interface software expires on September 30,2018; and
V/HEREAS, the Board of Aldermen desires to execute a contract agreement with Public Safety Systems, Inc. for Response CAD, ICIS, Mobile and Interface software support; and
WHEREAS, the agreement may be renewed yearly by mutual consent of the City and Public Safety Systems,Inc.; and
WHEREAS, this will be the seventeenth yearly renewable contract period.
NOW', THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEV/, MISSOURI, AS FOLLOWS:
Section 1. Agreement Authorized. The Mayor, City Administrator, Chief of Police, and other city officials as required, are hereby authorized and directed to execute the contract with Public Safety Systems, Inc. for Response CAD, ICIS, Mobile and Interface software support.
Section 2. Payment Approved. The Mayor, City Administrator, City Treasurer and other City officials as required, are hereby authorized and directed to pay Public Safety Systems, Inc. an amount of not more than seventy-seven thousand nine hundred and ninety-eight dollars ($77,998.00) for Response CAD, ICIS, Mobile and Interface software support as provided for in said contract. Said payment shall be made from the General Fund.
Section 3. Contract Period. The contract shall run from October 1, 2018 through September 30,2019, and may be renewed for one, one-year period based upon the adoption of an ordinance each year authorizing such renewal.
Passed this 25th day of September ,2018.
Approved this 25th day of September,20lS
LEONARD D. JONES, JR., MAYOR Ordinance No. 7101 Date: 09125/2018 Page2 of2
ATTEST:
BECKY SCHIMMEL, CITY CLERK
Approved as to Form and Legality
ATTORNEY
I, Phil Smith, Acting City Treasurer, do hereby certit/ that there is unencumbered, in the General Fund, the sum of seventy-seven thousand nine hundred and ninety-eight dollars ($77,998.00).
PHIL SMITH, ACTING CITY TREASURER Publíc Software Systems Inc.
SOFTTITARE SUPPORT AGREEMENT
This Software Support Agreement is made by and between Public Safety Software Systems, Inc., a Corporation, hereinafter referred to asPSSI (a subsidiary of TriTech Software Systems), and the City of Grandview, MO, hereinafter referred to as CUSTOMER.
This agreement, together with all appendices or other attachments referenced herein, constitutes the entire agreement between PSSI and CUSTOMER and supersedes all proposals, oral or written, between the parties on this subject.
1. SERVICES TO BE PROVIDED. a. Telephone assistance for reproducible software problems will be provided between the hours of 9:00 AM and 6:00 PM, Eastern time, Monday through Friday, exclusive of PSSI's holidays, at those numbers as provided by PSSI. A reasonable degree of preliminary evaluation by appropriate CUSTOMER personnel is expected prior to calling for telephone assistance. Emergency after hour telephone support for RESPONSE (Computer Aided Dispatch) will be provided on a 24 l:our a day basis for the term of this Agreement. After hour emergency support should only be used for critical problems. b. Periodic updates of the software that may incorporate (A) corrections of substantial defects, (B) fixes of minor bugs, and (C) at the sole discretion of PSSI, enhancements to the software, will be developed and coordinated between PSSI and all users that have a current support Agreement. These periodic updates will be distributed via new releases.
2. MAINTENANCE FEE. a. Software to be covered by the Agreement and compensation for it.
ICIS $z+,+og.oo RESPONSE #zz,gg2.+o Interfaces $ 2,880.00 LiveScan APS Mobile #22,828.OO b. CUSTOMER understands that if CUSTOMER discontinues and then resumes purchase of Software Support, CUSTOMER will be required to pay PSSI the entire Maintenance Fees for the period of discontinllance, plus the Maintenance Fee for the term set forth in the invoice for the services. 3. TERM OF AGREEMENT. The term of this Agreement is for a period of one year and shall commence on the lst day of October 2OL8, and terminate on the 30¡' day of September 2019. This Agreement may be renewed by mutual consent of PSSI and CUSTOMER. The new term will be stated on the renewal notice and shall become a part of this Agreement.
4. PAYMENT. The compensation, as outlined in this Agreement, is due on the commencement date as defined in Paragraph 3 above and will be paid within thirty (30) days thereafter.
5. CUSTOMER OBLIGATIONS. a. CUSTOMER shall notify PSSI of CUSTOMER's designated contact. To the maximum extent practicable, CUSTOMER's communication with PSSI will be through this contact. b. CUSTOMER agrees to install all corrections of substantial defects, minor bug fixes, and any enhancements, for the software in accordance with the instructions and in order of receipt from PSSI. c. CUSTOMER agrees to grant PSSI access to CUSTOMER's facilities and personnel concerned with the operation of the software to enable PSSI to provide services. d. CUSTOMER agrees not to modify, enhance, or otherwise alter the software, unless and only to the extent specifically authorízed in writing by PSSI. e. Upon detection on any error in the software, CUSTOMER, as requested by PSSI, agrees to provide PSSI a listing of output and any other data, including databases and backup systems, that PSSI reasonably may request in order to reproduce operating conditions similar to those present when the error occurred.
6. PROPRIETARY SERVICE. The software and services provided under this Agreement are proprietary to PSSI, and CUSTOMER acknowledges that it is for their exclusive use only. CUSTOMER agrees to not give the service or software to any person or entity unless it is specifically allowed by PSSI in writing. CUSTOMER further agrees to reasonably safeguard the above to prevent any unauthorized taking of it.
7. IVARRANTIES. Other than specified herein, PSSI provides this software and service without any warranties and conditions either expressed or implied, including without limitation, âfly implied warranties of fîtness for a particular purpose. PSSI disclaims any and all liability for incidental or consequential damages arising out of the use or operation of the software, except for damages caused by the negligence or other fault of PSSI. 8. lIIORKER ELIGIBILITY CERTIFICATION. It is hereby agreed that PSSI shall provide 1) a sworn affidavit, in the form attached hereto as Exhibit A, that PSSI and/or its subcontractors participates in E-Verify or other federal work authorization program as defined in RSMo. Sec. 285.525(6) with respect to employees that will be working in connection with the contracted services and that PSSI and/or its subcontractors will not knowingly employ any person who is an unauthorized alien in connection with the contracted services, and 2) documentation to establish that PSSI andf or its subcontractors participates in E-Verify or other federal work authorízation program as defîned in RSMo. Sec. 285.525(6). Failure to comply with the requirements of this Article shall be grounds for cancellation of this Agreement for cause.
9. JURISDICTION. This Agreement shall be subject to the laws of the state of Missouri and the venue for any dispute shall be a court of competent jurisdiction located in Jackson County, Missouri.
10. NOTICES. All notices under this Agreement are to be sent by registered mail to the address below or to any other address as the party may designate:
PSSI City of Grandview, MO 9477 Waples St Attn: Capt. Ryan Sharp San Diego, CA 6212I I2OO Main Street Grandview, Missouri 64030
IN WITNESS WHEREOF the parties have caused this Agreement to be executed by their duly authorized representatives.
PSSI CUSTOMER Signature 7*" à*,,u- Signature: Name: Blake Clark Name: Leonard Jones
Title: CFO Title: Mayor
Date: Date
ATTEST:
City Clerk Becþ Schimmel EXHIBIT A
WORI(ER ELIGIBILITY VERIFICATION AFFIDAVIT FOR ALL CITY OF GRANDVIEW CONTRACT AGREEMENTS IN EXCESS OF'$5,OOO (forjoint ventures, a separate affidavit is required for each business entity)
STATE OF ) ) SS couNTY oF_ )
On this day of August,2018, before me appeared Blake Clark, personally known to me or proved to me on the basis of satisfactory evidence to be a person whose name is subscribed to this affidavit, who being by me duly sworn, deposed as follows:
My name is Blake Clark and I am of sound mind, capable of making this affrdavit, and personally certifu the facts herein stated, as required by Section 285.530 RSMo., to enter into a contract agreement with the City of Grandview ("City") to perform a certain job, task, employment, labor, personal services, or other activity for which compensation is provided, expected, or due, said contract more particularly described as Software Support Agreement (the "Contract"); and
I am the CFO of TriTech Software Systems (the "Company"), and I am duly authorized, directed, and/or empowered to act officially and properly on behalf of the Company.
I hereby affirm and warrant that the Company and the subcontractors listed on Exhibit I are enrolled in a federal work authorization program operated by the United States Department of Homeland Security as defined by Section 285.525 RSMo. to verify information of newly hired employees, and the Company and the listed subcontractors shall participate in said program with respect to all employees working or providing services under the Contract. I have attached documentation to this affidavit to evidence enrollment/participation by the Company and the listed subcontractors in a federal work authorization program, as required by Section 285.530 RSMo.
In addition, I hereby affirm and warrant that the Company and all of its subcontractors do not and shall not knowingly employ, in connection with work or services provided under the Contract, any alien who does not have the legal right or authorization under federal law to work in the United Sùates, as defined in 8 U.S.C. $ l32aa(hX3).
I am aware and recognize that, unless certain contract and affìdavit conditions with respect to subcontractors (both those listed and others that the Company may contract with) are satisfied pursuant to Section 285.530 RSMo., the Company may be held liable under Sections 285.525 through 285.550 RSMo. for such subcontractors that knowingly employ any unauthorized alien to work within the City.
I acknowledge that I am signing this affidavit as a free act and deed of the aforementioned business entity and not under duress. ----)- . ø^ Affiant Signature
SUBSCRIBED AND SWORN to before me this _ day of 20w8
SËË, AITACI{EÐ NotaryPublic My CALIFOR¡{¡A JU RAT lif ITI{ AFF¡ANT STATETIEIIÎ GOVERNMENT CODE S 8202
ñ See Attached Document (Notary to cross out lines 1-6 below) tl See Statement Below (Línes 1-6 to be completed only by document signer[s], nof Notary)
Signature of Document Signer No. I Signature of Document Signer No. 2 (if any)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California Subscribed and sworn to (or affirmed) before me Gounty of San Diego on this 21st day of Auoust 2q.8_, by Ðate Month Year ('l) Blake Clark
SEAN WILLIAl/1 RABURN (and ), Comm¡ssion # 2114740 z Name(s) of Signer(s) Notary Public - California z San Diego County proved to me on the basis of satisfactory evidence Comm. Jun 9 201 9 to be the person(s) before me
Signature of Notary Public
Sea/ Place Notary SealAbove - OPTIONAL Though thrs section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an un¡ntended document. Description of Attached Document Title or Type of Document: Grandview MO - Worker Eligibility Affidav¡t Document Date: Number of Pages: Signer(s) Other Than Named Above:
02014 National Notary Association . www.NationalNotary,org . 1-800-US NOTARY (1-800-876-6827) ltem #5910 INTRODUCED SECOND THIRD CITY OF GRANDVIE\ Bill No.7354 FtRsr READTNG READING READING ô REQUEST FOR BOARD ACTION LOST TABLED PASSED Date: September 25, 2018 Agenda Section: Item Originating Department: Finance p)Y IX. ORDINANCES By: Rita Lohkamp, Senior Accountant Approved for Agenda By: TitIE: An Ordinance amending Ordinance No. 1387, as amended by providing new charges for ambulance seruices to Cemal Umut Gungor residents and nonresidents. City Administrator
I. REPORTIN BRIEF: The Board of Aldermen is requested to approve the ordinance which would increase charges for ambulance seruices and initiate a new charge for mileage used to transport patients.
II. BACKGROUND: The Board discussed ambulance billing options at the August 2L, 20L8 work session. Consensus of the Board was to charge a rate of $900 for residents and $1,050 for non-residents, increase the first-aid/non-transport rate to $250 and increase the mileage charge to $14.00 per míle.
Board directed staff to prepare necessary documents to implement the following changes: . The ambulance transport seryice rate will increase from $800 for residents and $950 for non-residents to $900 for residents and $1,050 for non-residents. . The ambulance non-transport seruice runs rate will increase from $200 to $250 for residents and non- residents. . Provide for a $150 discount for Grandview, Missouri residents who are determined to be indigent, as evidenced by using federal povefi guidelines. . Increase mileage from $12.00 to $14.00 per loaded mile.
TII. REPORT: The proposed ordinance addresses ambulance rate changes per Board instructions.
IV. RECOMMENDATION: It is requested that the Mayor and Board of Aldermen approve the ordinance to increase the charges for ambulance seruices, effective October 1, 2018. CITY OF GRANDVIEW
BILL NO. 7354 ORDINANCE NO. 7IO2
AN ORDINANCE AMENDING SECTION 11-106 OF THE CODE OF LA\ryS OF THE CITY OF GRANDVIEW, MISSOURI, TO REVISE RATES FOR AMBULANCE SERVICES.
WHEREAS, the cost of delivering high quality emergency ambulance services desired by the citizens of the City of Grandview, Missouri ("City") continues to escalate; and
WHEREAS, the City currently charges an equal amount for residents and nonresidents for emergency ambulance services; and
V/HEREAS, Article X, Section 22, of the Constitution of the State of Missouri has been ruled by the Missouri Supreme Court not to limit local governing bodies from increasing specific fees and charges for services actually provided; and
WHEREAS, the Board of Aldermen of the City deems it to be in the best interest of the City to charge a different rate for residents and nonresidents for emergency ambulance services in order to allow the City to recover its partial costs actually incurred for providing such services.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEW, MISSOURI, AS FOLLOV/S:
Section 1. Code Section l1-106 Amended. Ordinance No. 1387 and subsequent amendments thereto, codified at Section 11-106 of the Code of Laws of the City of Grandview, Missouri, is hereby amended to read as follows:
Section f 1-106. Rates.
(a) Charges for emergency medical services and emergency transportation to a hospital or institution provided by or at the order of the City's emergency personnel shall be Nine Hundred Dollars ($900.00) for residents and One Thousand Fifty Dollars ($1,050.00) for non-residents for medical services when transportation is required. A fee of Two Hundred Fifty Dollars ($250.00) shall be imposed for rendering medical services when transportation is not required.
(b) There shall not be a credit of up to one hundred-fifty dollars ($150.00) fee for medical services for amounts not covered by insurance for Grandview, Missouri residents. Ordinance No. 7102 Date: 0912512018 Page 2 of2
(c) Grandview, Missouri residents who certify that they meet the current federal poverty thresholds as established by the U.S. Department of Health and Human Services shall be eligible for a credit of one hundred fifty dollars ($150.00) to be applied against their ambulance fee.
(d) Any Grandview, Missouri resident who falsely certifies that he or she meets the latest poverty guidelines as issued by the U.S. Department of Health and Human services shall be considered guilty of a misdemeanor.
(e) There shall be a charge for miles driven to transport patients from origin to the most appropriate dehnitive care unit atarate of Fourteen Dollars ($14.00) per loaded mile.
Section 2. Effective Date. The schedule of fees established under Section I of this Ordinance shall be effective October 1,2018.
Passed this 25th day of September,2018.
Approved this 25th day of September, 2018.
LEONARD D. JONES, JR., MAYOR
ATTEST
BECKY SCHIMMEL, CITY CLERK
Approved as to Form and Legality:
ATTORNEY SECOND THIRD READING READING
tosT TABLED PASSED
Agenda Section: Item Originating Department:w Finance IX. Ordinances By: Rita Lohkamp, Senior Accountant X Approved for Agenda Title: An Ordinance authorizing the approval of a provider agreement for the Ground Emergency Medical Transpoftation (GEMT) Cemal Umut Gungor Admínistrator uncompensated cost reimbursement program.
I. REPORTIN BRIEF
The Board of Aldermen is requested to approve a provider agreement for the Ground Emergency Medical Transpoftation (GEMT) uncompensated cost reimbursement program.
II. BACKGROUND
The State of Missouri passed Senate B¡ll 607 during the 2016 legislative session. The Ground Emergenry Medical Transpoftation (GEMT) program provides supplemental payments to GEMT providers. This supplemental payment covers the funding gap between a provider's actual cost per GEMT transport and the allowable amount received from Centers for Medicare and Medicaid Servíces (CMS) and any other sources of reimbursement. In order to parLicipate in the uncompensated cost reimbursement program authorized by Senate Plan Amendment t7-009, eligible partícipants must elect to participate in this voluntary program.
ilI. REPORT
In order to be eligible for the reimbursement, each GEMT provider must submit a provider agreement by September 30, 2018 and a cost repoft by November 30, 2018 for the July 1, 2018 through June 30, 2019 fiscal year. The uncompensated cost reimbursement is reimbursed in May of the following year after the non-federal share and administrative fee is paid the month prior. Each entity that participates will have the cost repoft audited three years after submission of such cost report.
Under this voluntary program, províders must agree to fund the non-federal share (350/o) of GEMT uncompensated costs reímbursement. The GEMT program must be implemented without any additional expenditure from the state general fund. As a condition of participation under this program, an eligible provider must agree to reimburse Missouri HealthNet Divislon (MHD) administrative fee (20o/o) for administering and overseeing the GEMT program.
IV. RECOMMENDATTON
It is recommended that the Mayor and Board of Aldermen approve the provider agreement for the Ground Emergency Medical Transportation (GEMT) program. CITY OF GRANDVIEW
BILL NO. 7355 ORDINANCE NO. 7103
AN ORDINANCE APPROVING THE PROVIDER AGREEMENT REGARDING THE GROUND EMERGENCY MEDICAL TRANSPORTATION UNCOMPENSATED COST REIMBURSMENT PROGRAM, AND AUTHORIZING EXECUTION OF SAID AGREEMENT AND RELATED DOCUMENTS.
WHEREAS, Missouri Senate Bill607, passed during the2016legislative session, established the Ground Emergency Medical Transportation uncompensated cost reimbursement program ("GEMT"); and
WHEREAS; participants in GEMT may receive a supplemental reimbursement for actual ground emergency medical transportation service costs not reimbursed by Medicaid; and
WHEREAS, the Board of Aldermen of the City of Grandview, Missouri, deems it to be in the best interest of the City to enroll in GEMT by approving the Provider Agreement attached hereto as "Exhibit 4".
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEV/, MISSOURI, AS FOLLOWS:
Section 1 - Provider Agreement Approved. The Provider Agreement for Ground Emergency Medical Transportation Uncompensated Cost Reimbursement Program, in the form attached hereto as "Exhibit 4", is hereby approved.
Section 2 - Execution Authorized. The Mayor, City Administrator, Fire Chief and other City Officials as may be required, are hereby authorized and directed to execute the Provider Agreement and any related documents as may be necessary to implement the City's enrollment in the program.
3 - Future The Mayor, City Administrator, Fire Chief, City Finance Director, and other City Officials as may be required are hereby authorized and directed to approve pricing of the GEMT program as set out in the GEMT Program document timeline. Future transfer of funds to Missouri HealthNet Division (MHD) due April 1,2019 shall be made from the General Fund with reimbursement made from MHD to provider by first pay cycle in May, estimated for May 3,2019. Ordinance No. 71 03 Date: 09 125 12018 Page 2 of2
Passed this 25th day of September,20l8.
Approved this 25th day of September, 2018
LEONARD D. JONES, JR., MAYOR
ATTEST:
BECKY SCHIMMEL, CITY CLERK
Approved as to Form and Legality
S C ATTORNEY
I, Phil Smith, Acting City Treasurer, do hereby certifu that there is unencumbered, in the Transportation Sales Tax Fund, the sum of eleven thousand two hundred fifteen dollars and thirty-eight cents ($1 1,2 I 5.38).
PHIL SMITH, ACTING CITY TREASURER PROVIDER AGREEMENT
MO HEALTHNET DIVISION GROUND EMERGENCY MEDTCAL TRANSPORTATTON (GEMT) UNCOMPENSATED COST REIMBURSEMENT PROGRAM
Name of provide City of Grandview
1801936547 Provider NPI Number'
Statement of lntent
The purpose of this agreement is to allow participation in the Ground Emergency Medical Transportation (GEMT) Uncompensated Cost Reimbursement Program by the governmentally owned or operated provider, named above and hereinafter referred to as Provider, subject to the provider/s compliance with the requirements and responsibilities set forth in this agreement.
Provider Responsibilities
By entering into this agreement, the provider agrees to the following:
A. Provider agrees to comply with each of the following, as periodically amended: 1. Title XIX of the Social Security Act 2. Titles 42 and 45 of the Code of Federal Regulations (CFR) 3. MissouriState Medicaid State Plan 4. Missouri State Statutes RSMo 208.1030 and 208.1-032 5. Missouri Code of State Regulations for the Emergency Ambulance Program at 13 CSR 70-6.0L0 6. State issued policy directives, including the MO HealthNet Ambulance Provider Manual 7. Terms of the provider's MO HealthNet Provider Enrollment Agreement
B. Provider agrees to ensure all applicable state and federal requirements, as identified in paragraph A, above, are met in rendering services under this agreement. The provider understands and agrees that their failure to meet all applicable state and federal requirements in rendering services subject to reconciled cost reimbursement under this agreement shall be sufficient cause for the state to deny or recoup payment to the provider as well as terminate this agreement.
C. Provider agrees to comply with the following allowable expenses and fiscal documentation requirements:
\. Submit annually the Centers for Medicare and Medicaid Services (CMS) approved GEMT Program cost report to the DSS/MHD 2. Maintain for review and audit, and supply to the state upon request, auditable documentation of all amounts claimed, and any other records required by the state and CMS, pursuant to this agreement to permit a determination of expenses allowed. 3. lf the allowance of an expense or appropriateness of an expense cannot be determined by the state because fiscal records or other documentation is not present or is inadequate,
Updated June 28, 2018 according to generally accepted accounting principles or practices, all questionable costs may be disallowed and payment may be withheld by the State. Upon receipt of adequate documentation supporting a disallowed or questionable expense within a timeframe determined by the state, reimbursement may resume for the amount substantiated and deemed allowable.
D. By November 30 of each year: Provider agrees to submit, electronically, the Microsoft Excel version of the CMS approved cost report accompanied by a signed PDF copy of the CMS approved cost report for the prior fiscal year ending June 30, a signed PDF copy ofthe lntergovernmentalTransfer of Public Funds agreement, and a signed PDF copy of the Administration Fee Agreement to: [email protected].
E. Provider agrees to submit within the timeframes determined by the State, transfer of the non- federal share of the GEMT uncompensated cost reimbursement and administration fee according to the lntergovernmental Transfer Public Funds Agreement and Administration Fee Agreement prior to the initial cost settlement reimbursement from DSS/MHD.
F. Provider agrees to accept as payment in full the reimbursement received for services subject to reconciled cost reimbursement pursuant to this agreement. Under no circumstance will the total amount of reimbursement received exceed one hundred percent (7OO%) of actual care costs. As such, if the provider does not have any uncompensated care costs, the provider will not receive a payment underthis program.
G. Provider agrees that when it is determined that they received federal funds in excess of their determined cost per transport, the state shall recover the excess in accordance with state and federal regulations within 30 (thirty) calendar days.
DSS/MH D Responsibilities
A. Lead the development, implementation, and administration for the GEMT program and ensure compliance with the provision set forth in the Missouri Medicaid State Plan.
B. Submit claims for federal financial participation (FFP) based on expenditures for GEMT services that are allowable expenditures under federal law.
C. On an annual basis, submit any necessary materials to the federal government to provide assurances that claims for FFP will include only those expenditures that are allowable under federal law.
D. Ensure that the total MO HealthNet reimbursement provided to eligible GEMT providers will not exceed applicable federal upper payment limits as described in 42 CFR 447 -Payments for Services.
E. Complete the audit and settlement process of the interim reconciliations for the claiming period within three (3) years of the postmark date of the cost report.
Updated June 28, 20L8 Fiscal Provisions
A. Upon the Provide/s compliance with all provisions of this Agreement, and upon the submission of a certified cost report, lntergovernmental Transfer of Public Funds Agreement, and Administration Fee Agreement, the DSS/MHD will perform the cost reconciliation, submit claims to CMS based on total computable certified expenditures for GEMT services provided, and make ¡nit¡al cost settlement payments to eligible providers.
B. Transfer of funds is contingent upon the availability of federalfinancial participation. lf, in the event federal financial participat¡on funds for a service period are not available for allthe uncompensated cost reimbursement payable to the providers due to the application of a federal limit or any other reason, both of the following shall apply: 1. The total amounts payable to providers for the service period shall be reduced to reflect the amounts for which federal financial participation is available, and 2. The amounts payable to each provider for the service period shall be equal to the amounts computed by the state multiplied by the ratio of the total amounts for which federal financial part¡cipat¡on is available.
C. Recovery of Overpayments: Provider agrees that when it is established that an overpayment has been made, the DSS/MHD shall recover such overpayment. The DSS/MHD reserves the right to select the method to be employed for the recovery of an overpayment.
Limitations of State Liability
A. Notwithstanding any other provision of this Agreement, the DSS/MHD shall be held harmless from any federal audit disallowance and interest resulting from payments made by the federal Medicaid program as reimbursement for costs of providing services pursuant to RSMo 208.1030 and 208.L032.
B. To the extent that a federal audit disallowance and interest results from costs for which the provider has received reimbursement, the DSS/MHD shall recoup from the provider, upon written notice, amounts equal to the amount of the disallowance and interest in that fiscal year for the disallowed costs. All subsequent costs submitted to the DSS/MHD applicable to any previously disallowed cost, may be held in abeyance with no payment made untilthe federal disallowance issue is resolved.
C. Notwithstanding paragraphs A and B above, to the extent that a federal audit disallowance and interest results from costs which the provider has received reimbursement for services provided by a nongovernmental entity under contract with, and on behalf of the provider, the DSS/MHD shall be held harmless by the provider for one-hundred percent (1'OO%) of the amount of any such federal audit disallowance and interest.
TERMS OF THIS AGREEMENT
The period of this Cooperative Agreement shall begin July 1, 2017. This agreement may be canceled or amended at any time upon agreement by both parties or by either party after giving thirty (30) days
Updated June 28, 2018 prior notice in writing to the other party provided, however, that reimbursement shall be made for the period when the contract is in fullforce and effect.
GEMT Provider Date
GEMT Provider Printed Name
Updated June 28, 2018 MO HealthNet Division (MHD) GEMT PROGRAM DOCUMENT TIMELINE
July 1,2017
D MO HealthNet Enrolled Provider n Download Cost Report
Due September 3O 2018
t Provider Agreement for GEMT Program tr Electron¡c Transfer of Funds Agreement
Due November3O,2O18
ü PDFCostReport n Excel Cost Report ü lndirect Cost Rate Proposal (if required) n lntergovernmentalTransfer of Public Funds Agreement n Assessment Fee Agreement
March 1,2019
n MHÐ sends letters to providers for IGT payment amount due
Due April1,2019
t Provider transfers funds to MHD
May 3,2019
D MHD makes payment to provider by first pay cycle in May
July 1,2021
n MHD will audit cost report and make final determination regarding additional payment due or overpayment made n MHD notifo providers of any additional payment due or overpayment made n Provider will transfer funds for additional payment or to refund overpayment INTRODUCED SECOND THIRD C¡TY OF GRANDVIE B¡ll No. 7356 FIRST READING READING READING ô REQUEST FOR BOARD ACTION LOST TABLED PASSED Date: September 25, 2018 Agenda Section: Item Originating Department: Finance
IX. ORDINANCES By: Rita Lohkamp PL Senior Accountant
Approved for Agenda By: Title: An Ordinance levying general ad valorem propefi taxes for general, debt retirement, and park maintenance purposes for the Cemal Umut Gungor City of Grandview, Missouri for the 2018 tax levy year. City Administrator
Reoo¡t in Brief: The Board of Aldermen is required by ordinance to set the property tax levy for the 2018 tax levy year by October 1, 2018.
Background: As required, on August t4, 20tg the Board of Aldermen held a public hearing on the levying of general ad valorem property taxes.
Reooft: The attached ordinance will establish a levy of $0.9776 per $100 of assessed valuation for general purposes, $0.38 per $100 of assessed valuation for debt retirement, and $0.1173 per $100 of assessed valuation for park maintenance. This levy will be applied to the C¡ty's 2018 assessed valuation and the taxes generated will be collected as fiscal year 2019 revenue.
The confirmed final 2018 aggregate assessed valuation for the City of Grandview is $295,859,648. This is an t.L7o/o increase as compared to the final20L7 assessed valuation of $292,435,225.
Board Action Requested: It is requested that the attached Ordinance be adopted and the Ordinance and levy calculations be fon¡rarded to the Clerk of the Jackson County Legislature by October 1, 2018. CITY OF GRANDVIEW
BILL NO. 7356 ORDINANCE NO. 7104
AN ORDINANCE LE\TYING GENERAL AD VALOREM PROPERTY TAXES FOR GENERAL, DEBT RETIREMENT, AND PARK MAINTENA¡ICE PURPOSES FOR THE CITY OF GRANDVIEW MISSOURI, FOR THE 2018 TAX LEVY YEAR.
WHEREAS, the Board of Aldermen is required to set the properly tax levy for the 2018 tax levy year by October 1, 2018; and
WHEREAS, The Board of Aldermen held a public hearing on the levying of general ad valorem property taxes on August 14,2018-
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEW, MISSOURI, AS FOLLOV/S:
Section 1: For tax year 2018, the rate of tax upon all taxable property within the corporate limits of the City of Grandview, Missouri, for the General Fund, for general purposes, shall be as follows: Ninety-seven and seventy-six hundredths cents ($0.9776) per each one hundred dollars ($100) of assessed valuation.
Section 2: For tax year 2018, the rate of tax upon all taxable property within the corporate limits of the Cþ of Grandview, Missouri, for the Debt Service Fund, for debt service on general obligation bonds, shall be as follows:
Thirty-eight cents ($0.38) per each one hundred dollars ($100) of assessed valuation.
Section 3: For tax year 2018, the rate of tax upon all taxable property within the corporate limits ofthe City of Grandview, Missouri, forthe Park Levy Fund, forpark development and maintenance, shall be as follows:
Eleven and seventy-three hundredths cents (S0.1 173) per each one hundred dollars ($100) of assessed valuation.
Section 4: A certified copy of the ordinance shall be submiued to the Clerk of the County Legislature for Jackson County by October 1, 2018.
Passed this 25th day of September, 2018.
Approved this 25th day of September,2018. Ord. No. 7104 Date:0912512018 Page2 of 2
LEONARD D. JONES, JR., MAYOR
ATTEST:
BECKY SCHIMMEL, CITY CLERK
Approved as to Form and Legality:
J GALL, ATTORNEY INTRODUCED CITY OF GRANDVI'..' SECOND THIRD F¡RST READING READING READING ,ô B¡ll No. 7357
REqUEST FOR BOARD ACTION LOST TABTED PASSED Date: September 25, 20L8
Agenda Section: Item: Originating Department: PUBLIC WORKS 5;) IX. ORDINANCES By: Jackie White, City Engineer Approved for Agenda By: Title: An Ordinance- authorizing a change order for additional work on the 2018 Sanitary Sewer Rehabilitation Project, and authorizing payment. Cemal Umut Gungor City Administrator BACKGROUND Following a routine inspection of existing sanitary sewer mains where the sanitary sewer lines were cleaned and inspected using a camera, two sanitary sewer mains located on the west side of houses on Bellaire Avenue and also east of the Little Blue River were determined to be broken and/or crushed in several locations. Due to the location of the sewer mains, the repair areas are difficult to access.
For this reason it was determined that a construction method called pipe bursting would be the least expensive and most effective solution to make the repairs. Pipe bursting is a construction techníque that would have to be performed by a contractor familiar wíth that construction method.
BODY OF REPORT
The City contacted Wiedenmann lnc., the contractor already under contract wíth the City for the 2018 Sanitary Sewer Repair Project, to prepare a cost est¡mate for the repairs. Wiedenmann lnc. has a metro area on-call agreement with established sanitary sewer repair pricing with multiple agencies in the metro area. The Wiedenmann lnc. estimate for repairs as part of this change order is based on pricing established in the metro wide on-call contract and other contract prices already established as part of the 20L8 Sanitary Sewer Rehabilitation Project.
Wiedenmann's estimated cost to repair the sewer mains is 526,198.00. The funds to make the repairs would come from 2019 sanitary sewer repair funds.
This ordinance modifies the original contract with Wiedenmann by Change Order (Exhibit A), and authorized payment of up to 530,000.00 to Wiedenmann lnc. for the necessary repairs.
RECOMMENDATION
Staff recommends approval of this ordinance. CITY OF GRANDVIEW
BILL NO. 7357 ORDINANCE NO. 7IO5
AN ORDINANCE AUTHORIZING A CHANGE ORDER FOR ADDITIONAL WORK ON THE 2018 SANITARY SEWER REHABILITATION PROJECT, AND AUTHORIZING PAYMENT.
WHEREAS, the Board of Alderman ("Board") of the City of Grandview, Missouri ("City"), by passage of Ordinance No. 7067, approved a contract with V/iederun¿uur, Inc., for the 2018 Sanitary Sewer Rehabilitation Project; and
WHEREAS, upon inspection of other sanitary sewer lines, City staff determined that additional lines were in disrepair; and
WHEREAS, the Board deems it to be in the best interests of the City to promptly make the repairs; and
WHEREAS, Public Works staff has requested a bid from Wiedenmann, Inc. to perform the additional sanitary sewer repairs.
WHEREAS, Public Works staff has found the bid for the additional repairs to be reasonable and fair and the contractor capable of performing the work effectively.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEV/, MISSOURI, AS FOLLO'WS:
Section 1. Chanee Order Authorized. The Mayor, City Administrator, and other City Ofhcials as required are hereby authorized and directed to execute a change order to the 2018 Sanitary Sewer Rehabilitation Project in the form attached hereto as Exhibit "A", with Wiedenmann, Inc. to make additional sanitary sewer repairs.
Section 2. Payment Authorized. The Mayor, City Administrator, City Treasurer, and other City Officials as required are hereby authorized and directed to pay Wiedenmann, Inc. an amount of not more than Thirty Thousand Dollars ($30,000.00). Said payments shall be made from the Sanitary Sewer Fund. Ordinance No. 7105 Date:912512018 Page2 of2
Passed this 25th day of September, 2018.
Approved this 25th day of September,2}IS
LEONARD D. JONES, JR., MAYOR
ATTEST:
BECKY SCHIMMEL, CITY CLERK
Approved as to Form and Legality:
S ATTORNEY
I, Phil Smith, Acting City Treasurer, do hereby certit/ that there is unencumbered, in the Sanitary Sewer Fund the sum of $30,000.00.
PHIL SMITH, ACTING CITY TREASURER City of Grandview Change Order Details 201 I Sanitary Sewer Rehabilitation Project
Description The contract provides fol the re habilitation of 8 sanitary scwer manholes and I 93 L.F of sanitary sewer rnain. I conrplete manhole re¡rlacement, and other related iterns, at various locations throughout the city.
Prime Contractor Wiederrt¡arr:r llrc. 950 N. Scott Belton. MO 64012
Change Order 7
Status Approved
llate Created u9lu'l/20t8
Type Changed Conditions
Summary To accor.¡nt for the repairs to a collapsed sanitary sewer nrain and replace a sanitary server main that aft'ected by severely degraded nlain rvith voids.
Change Order Description To account for the repairs to a collapsed sanitary sewer main and replace a sanitary sewer lnain that affècted by severely degraded nrain with voids.
Awarded Project Amount $ r93,907.00
Authorized Project Amount s248,622.85
Change Order Amount $26. I 98.00
Revised Project Anrount $274,tt20.89
Change Order Details: oshol201B
2018 Sanitary Sewer Rehabilitation Project Page 1 of4 Increases/Decreases
Secdon: I - Descrlpdon
0090 9 LF 5ó7.000 295.000 $ 19,765.00 40.000 $2,680.00 335.000 s22,445.08
EXCAVATION FOR SANITARY SEV/ER MAIN REPLACEMENT
Reason: To pay for the excavation associated with the repair of the collapsed sanitary sewer main as well as the severely offset segment of sanitary main.
0100 r0 EA $750.000 1.000 $750.00 5.000 $3,750.00 6.000 s4,500.00 CONNECT¡ON TO EXISTING MANHOLE
Reason: To pay for the connection of the repair sanitary seu'er main to an existing City manhole. 2 on the pipe-burst section and the tno segment repairs at the manholes downstream.
0il0 ll LF $50.000 21.700 s1,085.00 30.000 $1,500.00 51,700 s2.585.00 SDR 26 IO PVC PIPE
Reason: To pay for the installatiorr of pipe associated with the repair of the collapsed sanitary sewel main as well as a severely offset segment of sanitary main.
0130 13 LF $80.000 I 5.000 s I ,200.00 I 0.000 s800.00 25.000 $2,000.00 4-6 PVC LATERAL PIPE & FITTINGS
Reason: To pay for the reconnection of the private sewel'laterals to the City main as part of fhe pipe bursting repair of a sanitary server rnain.
4 items Tot¿ls $22,800.00 $8,730.00 $31,530.00
New Items
Section; I - Description
0630 CO7 Mobilization LS 1.000 s3,700.000 s3,700.00
The mobilization necessary to perf'ornr the work associated with CO7.
Change Order Details: o911012018
2018 Sanitary Sewer Rehabilitation Project Page 2 of 4 0640 CO7 Clearing & Grubbing LS 1.000 $3.900.000 s3,e00.00
The Clearing and Grrrbbing lìecessaly to perfonrr rvork associated with CO7.
0650 CO7 Pipe Bursting with 8" HDPE LF 73.000 $ I 16.000 $8,468.00
To pay for the pipe bursting of the existing I 0" sanitary sewer nrain and the installation of 8" HDPE in its place.
0660 CO7 Seed & Mulch LS I .000 S I .400.000 $ r ,400.00
To pay for the seeding and mulching of the disturbed areas associated rvitlr rvor* perfonned on CO7.
4 items Total: $17,468.00
Time Limit Changes
Working Days 50.0 Days 63.0 Days 5.0 Days 68.0 Days
General Liquidated Darnages Contract Time Limit
Reason: Additíonal wor-k authorized by Change Order 7
I time limit
Attachments
Change Order 7 Drawing depicting location and basic description of work involved 09/10/2018 lt:52 CO7 Layout.pdf Layout with Change Order 7. AM CDT
I attachment
Change Order Details: 0911012018
2018 Sanitary Sewer Rehabilitation Project Page 3 of 4 Date
Jaclyn White, City lìngineer
Wíedenmann, Inc. lSignature)
SUSAN WEDENMANN PnoidenUTloau¡rs
Printed Narne Position
Change Order Details: 09110t2018
20lB Sanitary Sewer Rehabil¡tation Project Page 4 of 4 INTRODUCED CITY OF GRANDV SECOND THIRD B¡ll No. 7358 FIRST READING READING READING ô REqUEST FOR BOARD ACTION tosr TABTED PASSED Date: September 25, 201-8
Agenda Section: Item: Originating Department: PUBLIC WORKS .J,(^'¿4* IX. ORDINANCES N By: Jackie White, City Engineer h Approved for Agenda By: Title: An ordinance authorizing the execution of a Project Cost Participation and Road Relinquishment Supplemental Agreement with the Missouri Highways and Transportation Commission for the Cemal Umut Gungor two-way conversion of l-49 Outer Roadways. City Administrator
BACKGROUND The City, by ordinance number 6795 passed on May 72,2015, approved a Project Cost Participation and Road Relinquishment agreement with the Missouri Highways and Transportation Commission. The terms of the agreement at that time, was for the Missouri Department of Transportation (MoDOT) to be responsible for the design of detailed right of way and construction plans, environmental and cultural permitting, and FHWA coordination including the submittalof an access justification report to FHWA for the project. ln return for these services, the City would assume ownership and maintenance of the l-49 Outer Roadways within the City limits of Grandview upon completion of construction of the project improvements.
BODY OF REPORT Many project design, environmental approvals, Federal Highway Administration approvals, Mid America Regional Council committee approvals, public meetings, and funding applications and related actívities have occurred by both MoDOT and City staff since the approval of the original Cost Participation and Road Relinquishment Agreement.
While working through these project development activities, City staff submitted an application for and was awarded iq.SZq million of MoDOT cost-share funds toward design, right of way, and construction activities for phase 2 and phase 3 of the project. ln return for the cost share funding participation, MoDOT staff stipulated that City staff assume the responsibilities of the remaining design and construct¡on plans, environmental and cultural permitting, and FHWA reporting requirements. MoDOT staff has agreed to allow the City to complete the project improvements through a design-build contract.
The ordinance before the Board authorizes the execution of a Project Cost Participation and Road Relinquishment Supplemental Agreement with the Missouri Highways and Transportation Commission to clarify roles and responsibilities of MoDOT staff and City staff toward the completion of the l-49 Outer Roadway two- way conversion project. The agreement is a standard form utilized by the Commission and is similar to previous agreements the City has entered into.
RECOMMENDATION Staff recommends approval of this ordinance CITY OF GRANDVIEW
BILL NO. 7358 ORDINANCE NO. 7106
AN ORDINANCE AUTHORIZING THE EXECUTION OF A PROJECT COST PARTICIPATION AND ROAD RELINQUISHMENT SUPPLEMENTAL AGREEMENT WITH MISSOURI HIGH\ilAYS AND TRANSPORTATION COMMISSION FOR THE T\üO.WAY CONVERSION OF I.49 OUTER ROADWAYS.
WHEREAS, the City of Grandview, Missouri ("City") desires to convert thel-49 Outer Roadways from one-way traffic to two-way traffic; and
WHEREAS, the Missouri Department of Transportation ("MoDOT") has agreed to participate in the cost of the project; and
WHEREAS, the City has applied for and received cost-share funding from MoDOT toward the costs to construct a portion of the two-way conversion of the I-49 Outer Roadways; and
V/HEREAS, the Missouri Transportation Commission and the City have entered into a separate funding agreement that will cover all other project funding and responsibilities and requirements toward the costs of the two-way conversion of the I-49 Outer Roadways; and
WHEREAS, MoDOT's cost-share funding participation is dependent upon the City's assumption of fuither design, environmental clearances, and federal approval responsibilities as well as the eventual ownership and maintenance of the I-49 Outer Roadways within the City limits upon the completion of construction.
NOW', THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEW, MISSOURI, AS FOLLOWS:
Section 1. Contract Approved. The Missouri Highways and Transportation Commission Cost Participation and Road Relinquishment Supplemental Agreement in the form attached hereto as Exhibit "4", for the participation of improvement costs and assumption of roadway ownership, is hereby approved
Section 1. Execution Authorized. The Mayor, City Administrator and other City Ofhcials as required are hereby authorized and directed to execute the Missouri Highways and Transportation Commission Cost Participation and Road Relinquishment Supplemental Agreement in the form attached hereto as Exhibit "4".
Passed this 25th day of September ,2018.
Approved this 25th day of September ,2018 Ordinance No. 7106 Date 0912512018 Page2 of2
LEONARD D. JONES, JR., MAYOR ATTEST:
BECKY SCHIMMEL, CITY CLERK
Approved as to Form and Legality: CCO Form DEOT Cost Apportionment Ag reement Approved: 07te7 (DPP) Route: l-49 Outer Roads Revised: 04t18 (BDG) County: Jackson Modified: 07t18 (BDG) Job No.:J4P2237
MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION COST PARTIC¡PATION AND ROAD RELINQUISHMENT SUPPLEMENTAL AG REEMENT
THIS SUPPLEMENTAL AGREEMENT is entered into by the Missouri Highways and Transportation Commission (hereinafter, "Commission") and the City of Grandview (hereinafter, "City").
WITNESSETH
WHEREAS, on July 13,2015 the Commission and the City previously entered into a Cost Participation and Road Relinquishment Agreement as to public improvements designated as l-49 Outer Roads Two-way Conversion, for the reconstruction of the outer roads along lnterstate 49, (hereinafter, "Original Agreement"); and
WHEREAS, the Commission and the City now desire to revise the Original Agreement as provided in this SupplementalAgreement.
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations contained herein, the parties agree as follows:
(1) REVISION: Paragraph (4) of the Original Agreement is hereby removed and replaced with the following:
(4) PROJECT COST PARTICIPATION / RESPONSIBILITIES: With regard to project cost participation responsibilities under this Agreement, the parties agree as follows.
(A) The Commission will be responsible for the preparation of detailed right-of-way plans for the portion of the project from Harry Truman Drive to High Grove Rd, preparation and submittal of the National Environmental Policy Act (NEPA) document, and coordination with FHWA for the submittal of an Access Justification Report (AJR) on the project as approved and accepted with the signing of the Supplemental Agreement. Any changes to rightof-way plans, NEPA document, or AJR will be the responsibility of the Entity,
(B) The Entity shall be responsible for right-of-way plans for the portion of the project from High Grove Rd to the southern city limits of Grandview, construction plans for the entire project limits, all other environmental requirements as determined by the Commission, specifications, and construction, utilizing the Design-Build Project Delivery process. This includes design, letting of project, and inspection of project. The Entity shall be responsible for all remaining cost and construction of the public improvements as further provided in the separate Funding Agreement and its supplements.
(2) ORIGINAL AGREEMENT: Except as othenryise modified, amended, or supplemented by this Supplemental Agreement, the Original Agreement between the parties shall remain in full force and effect and shall extend and apply to this Supplemental Agreement as if fully written in this Supplemental Agreement.
lN WITNESS WHEREOF, the parties have entered into this Agreement on the date last written below.
Executed by the City this day of 20
Executed by the Commission this day of 20
MISSOURI HIGHWAYS AND I rnnruseoRTATroN coMMrssroN CITY OF GRANDVIEW
By
Title Title
ATTEST ATTEST:
By Secretary to the Commission Title
Approved as to Form Approved as to Form
Commission Counsel Title
Ordinance No INTRODUCED SECOND THIRD Æ BiilNo.z3sg FIRST READING READING READING ô REQUEST FOR BOARD ACTTON rosT TABTED PASSED Date: September 25, 2018
Agenda Section: Item Originating Department: PUBLIC WORKS J¿J IX. ORDINANCES By: Jackie White, City Engineer øb Approved for Agenda By: Title: An ordinance authorizing the execution of an STP-Urban Program Supplemental Agreement with the Missouri Highways and Transportation Commission for the utilization of federal funds Cemal Umut Gungor toward the l-49 Outer Roadway Two Way Conversion Project. City Administrator
BACKGROUND The City, by ordinance number 6810 passed on July 28,2015, approved an STP Urban funding agreement with the Missouri Highways and Transportation Commission that included 55 million of STP-Urban funds. The agreement at that time was for the expenditure of the grant funds to be used on construction costs for phase 1 of the l-49 Outer Roadway Conversion. At the time of the agreement, the limits of phase L were described as the conversion of the East and West Frontage roads from Blue Ridge Boulevard to Main Street. Many project design, environmental approvals, Federal Highway Administration approvals, Mid America Regional Council (MARC)committee approvals, public meetings, and funding applicatíons and related activities have occurred since the approval of the original STP-Urban Program Agreement and original SS million federal grant was allocated for the project.
BODY OF REPORT While working through these project development actívities, phase L of the project has been redefined as improvements totheEastandWestFrontageroadsfromBlueRidgeBoulevardtoEastL35thStreet. Theotherphaselimitsoftheproject improvements are phase 2 described as the East Frontage Road from East 135th Street to Mo 150, and phase 3 described as the West Frontage Road from East 1-35th Street to Mo L50. The project has also been approved by MoDOT and MARC for designandconstructíonbyadesign-buildteam. The55millionofSTPfundsoriginallyallocatedhavebeenapprovedbythe MARC STP committee for use toward design and right of way costs in addition to construction related activities. The actual amount of funds received is based upon 80% of these activity costs up to the maximum amount of the grant.
Phase 2 of this project was recently awarded 52.467 million and phase 3 was awarded 52.057 million of Missouri Department of Transportation (MoDOT) cost-share funding. The cost share funds can be used toward design, rightofway,andconstructionactivitiesforphase2andphase3oftheproject. Theactualamountreceivedis based upon 50% of these activity costs up to the maximum allowed for each phase.
An additional SL50,000 of federal Transportation Alternative Program (TAP) funds were granted to the City for construction costs to add a sidewalk to East 135th Street from near John Anderson Park to the West Frontage Road. Since this work would be adjacent and connected to construction improvements on the West Frontage Road, it was determined that it would be more efficient and cost effective to add these improvements to the l-49 Outer Roadway project improvements. The actual amount of funds received is based upon 80% of construction costs up to the maximum amount of the grant.
The ordinance before the Board authorizes the execution of a STP-Urban Supplemental Agreement with the Missouri Highways and Transportation Commission to clarify the project's phase limits, related improvements and the federal funding grant requirements and restrictions. The agreement is a standard form utilized by the Commission and is similar to previous agreements the City has entered into concerning federal highway funds.
RECOMMENDATION Staff recommends approval of th¡s ordinance. CITY OF GRANDVIEW
BILL NO. 7359 ORDINANCE NO. 7107
AN ORDINANCE AUTHORIZING THE EXECUTION OF AN STP-URBAN PROGRAM SUPPLEMENTAL AGREEMENT WITH MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION FOR UTILIZATION OF FEDERAL FUNDS TOWARD THE I.49 OUTER ROADWAY T\ilO.WAY CONVERSION PROJECT.
WHEREAS, the City of Grandview, Missouri ("City") desires to convert I-49 outer roadways to two-way trafflrc; and
V/HEREAS, the City previously defined the limits of Phase 1 of the I-49 Outer Roadway Conversion Project (Project) to be improvements to the east and west I-49 Frontage Road from Blue Ridge Boulevard to East 135th Street; and
WHEREAS, the City had further defined in a cost-share agreement with the Missouri Department of Transportation ("MoDOT") the limits of the remaining phases of the Project as Phase 2 artd 3 where the limits of Phase 2 are described as the East Frontage Road from East 135th Street to Missouri 150 Highway and the limits of Phase 3 is defined as the West Frontage Road from East 135th Street to Missouri 150 Highway; and
WHEREAS, the City previously entered into an agreement with the Missouri Highways and Transportation Commission (ooCommission") to use federal Surface Transportation Program (STP) -Urban funds for the construction of Phase I of the Project; and
V/HEREAS, MoDOT has since agreed to also allow the use of federal STP-Urban funds toward construction Phase 2 and Phase 3 of the Project improvements; and
WHEREAS, MoDOT has since agreed to share in the cost to design, purchase right-of- way, and construct Phase 2 and Phase 3 of the I-49 Outer Roadway Conversion project improvements with MoDOT cost-share funds; and
WHEREAS, the City desires to add sidewalk improvements to East 135th Street to the Project improvements; and
WHEREAS, the City has agreed to add sidewalk improvements on East 135th Street to the I-49 Outer Roadway Project utilizing federal Transportation Alternative Program (TAP) funds; and
WHEREAS, the Commission has been delegated the responsibility to insure that these funds are utilized in accordance with federal law; and
WHEREAS, the Commission and the City have reached an agreement concerning the utilization of the funds.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEW, MISSOURI, AS FOLLOWS: Ordinance No. 7107 Date: 0912512018 Page2 of2
Section 1. Contract Approved. The Missouri Highways and Transportation Commission STP-Urban Program Supplemental Agreement in the form attached hereto as Exhibit "4", for utilization of STP-Urban funds for the construction of the I-49 Outer Roadway Two-V/ay Conversion and TAP funds toward the construction of sidewalk improvements to East 135th Street, is hereby approved.
Section 1. Execution Authorized. The Mayor, City Administrator and other City Officials as required are hereby authorized and directed to execute the Missouri Highways and Transportation Commission STP-Urban Program Supplemental Agreement in the form attached hereto as Exhibit "4".
Passed this 25th day of September,2018.
Approved this 25th day of September, 2018.
LEONARD D. JONES, JR., MAYOR ATTEST:
BECKY SCHIMMEL, CITY CLERK
Approved as to Form and Legality:
A INTRODUCED SECOND TH¡RD CITY OF GRANDVIFW FIRST READING READING READING B¡ll No. ô 2360 REqUEST FOR BOARD ACTION LOST TABLED PASSED Date: September 25, 2018 Agenda Section: Item
IX. ORDINANCES i,i":ï"ffi':',"::åw Approved for Agenda By: Title: An ordinance authorizing the acceptance of a statement of work, and use of an electronic grant management system with the Federal Railroad Administration for the Blue Ridge Cemal Umut Gungor Boulevard Overpass Replacement Project. City Administrator
BACKGROUND The City of Grandview, Míssouri (Grantee) intends to complete final design, acquire right of way, demolish the Kansas City Southern Railway (KCS) síngle-track bridge over Blue Ridge Boulevard and construct a new double track bridge (with only a single track) in the same location, realign a segment of the existing main line track, and construct road and pedestrian improvements on Blue Ridge Boulevard (Project). Funding for this Agreement was made available through the Consolidated Appropriations Act, 2016, Public Law 1"L4-113, Division L, Title l, which appropriated up to S25,OOO,OO0 to the Federal Railroad Administration (FRA) to carry out 49 U.S.C. 20L671through the Railroad Safety lnfrastructure tmprovement Grant Program. After a Notice of Funding Opportunity was issued on April 29,2OL6, the Grantee applied requesting 53,567,500 to supplement 53,567,500 of the Grantee's funds to complete the Project. On Septemb er L2,2OL6, FRA notified the Grantee that its full request of 53,567,500 (FRA Award) would be available for the Project. The FRA Award will not exceed 53,567,500; the maximum Federal share of the Project is 50 percent.
BODY OF REPORT Over the past two-years the City of Grandview has worked with the Federal Railroad Administration to first obtain environmental clearance for this project and then to develop a Statement of Work for carrying out the ímplementation of the project. The attached Statement of Work (Attachment 2) has been developed jointly by FRA and the City and upon its acceptance; the City will begin the final phases of implementation.
The Federal Railroad Administration utilizes an electronic project management and administration system to conduct the administration of its projects. This Ordinance authorizes City Officials including the Director of Public Works to utilize the electronic system to accept the Statement of Work, and then to use the system to provide status reports and regular reimbursement requests. City staff is familiar with this system having used it for the administration of an earlier 5800,000 Federal Railroad Administration grant for the design of the Blue Ridge Overpass.
RECOMMENDATION Staff recommends approval of this ordinance.
l These no year funds were made available to carry out 49 U.S.C. 20167, as in effect the day before the enactment of the Passenger Rail Reform and lnvestment Act of 20L5 (division A, Title Xl of the Fixing America's Surface Transportation Act) which repealed that section. CITY OF GRANDVIEW
BILL NO. 7360 ORDINANCE NO. 7108
AN ORDINANCE AUTHORIZING THE ACCEPTANCE OF A STATEMENT OF \ryORK AND USE OF AN ELECTRONIC GRANT MANAGEMENT SYSTEM WITH THE FEDERAL RAILROAD ADMINISTRATION FOR THE BLUE RIDGE BOULEVARI) OVERPASS REPLACEMENT PROJECT.
WHEREAS, the City of Grandview desires to replace the Blue Ridge Overpass for the Kansas City Southern Railroad; and
WHEREAS, on September 12,2016, the Federal Railroad Administration notified the City of Grandview that its full request of $3,567,500 (FRA Award) would be available for the Project; and
WHEREAS, the Federal Railroad administration and the City of Grandview have developed a Statement of Work (SOW) that describes the work that will be done with the grant funds as well as the projected schedule for the work to occur; and
WHEREAS, the Federal Railroad Administration utilizes an electronic grant management system to administer and control their grant projects; and
WHEREAS, the City must utilize this electronic grant management system to accept the Statement of V/ork and then apply for and receive funding reimbursement request for work done for the Project.
NOV/, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEW, MISSOURI, AS FOLLOWS:
Section 1. Authorization. The Mayor, City Administrator, Public Works Director, and other City Officials as required are hereby authorized and directed to utilize the Federal Railroad Administration's electronic grant management system to accept the Statement of Work and to submit grant status reports and reimbursement requests for utilization of the Federal Railroad Administration funds granted to the City of Grandview for the Blue Ridge Boulevard Overpass Replacement Project.
Passed this 25th day of September,2018.
Approved this 25th day of September, 2018
LEONARD D. JONES, JR., MAYOR ATTEST:
BECKY SCHIMMEL, CITY CLERK Ordinance No. 7108 Date: 0912512018 Page2 of2
Approved as to Form and Legality
J A Attachment 2
STATEMENT OF WORK
The Blue Ridge Boulevard Overpass Replacement Project
1.0 BACKGROUND
This Agreement is for the City of Grandview, Missouri (Grantee) to complete final design, acquire right of way, demolish the Kansas City Southern Railway (KCS) single-track bridge over Blue Ridge Boulevard and construct a new double track bridge (with only a single track) in the same locatíon, realign a segment of the existing main line track, and construct road and pedestrian improvements on Blue Ridge Boulevard (Project). Funding for this Agreement was made available through the Consolidated Appropriations Act, 20L6, Public Law L1-4-LL3, Division L, Title l, which appropríated up to 525,000,000 to the Federal Railroad Administration (FRA) to carry out 49 U.S.C. 20L671through the Railroad Safety lnfrastructure lmprovement Grant Program. After a Notice of Funding Opportunity was issued on April 29,2OL6,the Grantee applied requesting S3,567,500 to supplement S3,567,500 of the Grantee's funds to complete the Project. On September 12,2OL6, FRA notified the Grantee that its full request of 53,567,500 (FRA Award) would be available for the Project. The FRA Award will not exceed 53,567,500; the maximum Federal share ofthe Project is 50 percent.
This Project builds on an earlier but separate project funded by FRA. ln 2009, the City of Grandview, Missourí was selected to receive an 5800,000 Congressionally-directed award from the FRA Rail Line Relocation & lmprovement Grant Program. ln April 2OL2, FRA and the City of Grandview executed Cooperative Agreement No. FR-LRl-0035 to complete activ¡ties íncluding, but not limited to, engineering and design of a new bridge for KCS over Blue Ridge Boulevard (a minor arterial street that serves the southern and eastern portions of the Kansas City metropolitan area), right-of-way acquisition for drainage expansion, and culvert expansion construction for drainage improvements to facilitate the construction of the new bridge. ln October 20L5, the project was completed and the Agreement FR-LRI- 0035 was closed.
The existing brídge is a single-track facility that currently handles about 24 unit trains each day. To maximize operational benefits from the expansion of the Richards-Gebaur lntermodal Center, which is approximately three miles south of the crossing, the KCS bridge needs to be upgraded to accommodate double track facility. Thus, expanding this bridge will greatly benefit the lntermodal Center as well as KCS. ln addit¡on, the expansion will allow improvements to Blue Bridge Boulevard which is a two-lane street with no shoulders, sidewalk facilities, or protection for the bridge abutments.
The Grantee is now ready to complete the construction work that was designed under FR-LR|-0035 as part of its revitalization program in which it has invested nearly SZ0 million since 2011. The City's
1 These no year fu nds were made available to ca rry out 49 U.S.C. 20L67 , as in effect the day before the enactment of the Passenger Rail Reform and lnvestment Act of 2015 (division A, Title Xl of the Fixing America's Surface Transportation Act) which repealed that section.
L Attachment 2
revitalization program includes the following goals which are intended to help enhance the community's livability: 1) promote community cohesion and neighborhood connectivity on the eastern and western sides of the KCS/I-49 corridor; 2) ímprove air quality by reducing emissions from vehicles by providing crossings of the KCS/|-49 corridor that make it safe and convenient for pedestrians and non-motorized travelers; and 3) support business development along the KCS corridor abutting the Westside Business corridor (incorporating the KCS) and Main Street business district.
2.0 GENERAL OBJECTIVE
The objective of this Project is two-fold: L) improve rail operations to the Richard-Gebaur lntermodal Center by adding capacity; and 2) enhance the safety and livability for Grandview residents with improvements to Blue Bridge Boulevard. The additional rail capacity will also support intercity passenger operations planned for the future. The Project has the followíng primary components:
o Final Design o Right of Way Acquisition o Purchase real property on the right-of-way that is required for the Project (Right of Way or ROW); o Track and Track Structure Construction o Replace KCS' existing single-track railroad bridge over Blue Ridge Boulevard with a new double track bridge but only a single track will be installed. The second tracks will be built at KCS' discretion at a later date, separate from this Agreement; o Realign existing main line track north and south of the new bridge; o Roadway lmprovements o Construct improvements on Blue Ridge Boulevard, including road wideníng, and construction of curbs, gutter, and sidewalks - all within the vicinity of the KCS bridge.
3.0 PROJECT tIMITs
The Project limits are Mile Post (MP) 22.59 to MP 23.O2 on the KCS line in Grandview, MO
2 Attachment 2
PRO'Egf LOCA'I1o¡t
t f{.T.s.
4.0 ENVIRONMENTAL DETERM¡NATION
FRA issued a Categorical Exclusion covering the scope of this Project on 8/t4/20L8.
5.0 DESCRIPTION OF WORK
Task 1. Proiect Administration
Project Administration includes such work that is necessary for the Grantee to oversee the management of this Project.
For this initial task, the Grantee will prepare a detailed Project work plan, budget, and schedule (Work Plan) for Tasks 2, 3, and 4. The Work Plan will describe, in detail, the activities, and steps necessary to complete the tasks outlined in the statement of work (SOW). The Work Plan will also include information about the project management approach (including team organization, team decision- making, roles and responsibilities, and interaction with FRA), as well as address quality assurance and quality control procedures. ln addition, the Work Plan will include the Project schedule (including Grantee, FRA, and other applicable stakeholder review durations) and a detailed Project budget. The Grantee will secure an Ordinance and Cost-Share Agreement with KCS to establish the expectations for KCS' financial contribution to the Grantee for the Project; the executed agreement will be submitted with the Work Plan.
3 Attachment 2
The Grantee acknowledges that work on subsequent tasks will not commence until the Work Plan has been completed, submitted to FRA, and the Grantee has received approval ín writing from FRA. The FRA will not reimburse the Grantee for costs incurred in contravention of this requirement.
The Grantee will submit a Final Performance Report to FRA within 90 days of the end of the period of performance. The report will describe cumulative activities of the Project, including a complete description of the Grantee's achievements with respect to the Project objectives and milestones.
Task 7 Deliverables:
o Detailed Work PIan
o Ordinance ond Cost-Shore Agreement between City of Grandview ond KCS o Finol Performonce Report
Task 2: Eneineeri ns - Final Design
a Subtask 2.1: 100% Final Desien Set: Final Design plans (60 percent) were prepared under Agreement FR-LR|-0035. Separate from FR-LRl-0035 and this Agreement, the Grantee completed additional design work which brought the Final Design plans to near 100 percent complete. The Grantee will send the near 100 percent Final Design plans to KCS and FRA for review and comment. The Grantee will incorporate any necessary comments from KCS and FRA into the final set of plans, specifications, and estimates.
The Grantee will prepare a L00% Final Design Set, wh¡ch shall include a detailed cost estimate and schedule, and submit to FRA for acceptance. The Grantee will obtain signature approval of the engineering plans cover sheet by all appropriate stakeholders (KCS and the City of Grandview) impacted by the Project. The Final Design Set cover sheet should be stamped by a professionally licensed engineer in the state of Missouri.
a Subtask 2.2: Real Estate Acquisition and Manasement Plan (RAMP) As part of this task, the Grantee will prepare a RAMP that is done in parallel with the final design plan. The RAMP should describe the Grantee's real estate policies and procedures, realestate team structure, document control procedures, and property management plan (e.g., acquisition process for the Right of Way including schedule cost estimates, appraisals, negotiations/offers, closing process, etc.) The RAMP should also include any temporary construction easements required for construction activities to gain access to the construction site, that should recognize the binding contracts between the Grantee and property owners and between the Grantee and construction contractors. lt is based on these plans that the Grantee acquires the Right of Way and enters into agreements with contractors for specific products and services. lt is also based on these plans that contractors formulate bids, schedule work, purchase materials, and build projects. The Grantee will submit the RAMP to FRA for review and acceptance.
4 Attachment 2
Task 2 Deliverdbles:
o 700% Final Design Set, including design plans, updoted cost estimate and schedule o RAMP
Task 3: Risht of Wav Acquisition
Building on subtask 2.2,the Grantee will purchase the Right of Way, in accordance with Federal requirements. The Grantee will only seek reimbursement from FRA, or count as match, costs necessary for the Project.
The FRA Award amount for the Right of Way purchase will not exceed the costs budgeted to purchase the Right of Way as shown in Section 7. However, for reimbursement, the value of the Ríght of Way must be appropriately supported. The FRA Award is not intended to cover legal costs.
Construction shall not begin until the Grantee has completed the process involving the Grantee purchasing and transferring to KCS the Right of Way.
Tdsk 3 Deliverobles:
o None
Task 4: Construction
The Grantee shall demolish the current single-track bridge and construct a new double track bridge with only a single track (as noted in Section 2-Objective, KCS will install the second track at its discretion at a later date) over Blue Ridge Boulevard, in accordance with the Final Design plans completed under Task 2 of this Project. Construction will begin only after Task 3 Right of Way is completed by the Grantee. Roadway and pedestrian facility improvements will be made to Blue Ridge Boulevard underneath and around the KCS bridge.
Subtask 4.1: Double Track Bridse Construction
This Project component includes the following elements (not in phasing sequence):
o Construct double track bridge substructure and superstructure o Remove L,3L0 track feet of existing main line track from MP 22.59 to MP 23.02 o Demolish existing single-track bridge o Construct new track on north end (est.460 track feet) and south end (est. 670 track feet) of new bridge which will be part of the new main line. o Shift existing main track to tie into the new main line at both the north and south ends of the realignment
5 Attachment 2
Subtask 4.2: Roadwav and Pedestrian lmprovements
This Project component includes the following improvements to Blue Ridge Boulevard: excavate roadbed on Blue Ridge Boulevard; construct new roadbed for future lane expansion; construct curb and gutter; pave new road surface (road will remain a two-lane road); construct sidewalks; and perform landsca ping activities.
Tosk 4 DelÍverables:
a None
6.0 PROJECT SCHEDULE
The period of performance for this Project will be as stated on the cover sheet to this Agreement.
ESTI,MATED START ESTIMATED TASKf TASK NAME DATE COMPTETION DATE T Project Administration Continuous throughout duration of the Agreement 2 Engineering - Final Design March 1,2019 June 30,2019 3 ROW Acquisition June L, 20L9 December 3L,2020 4 Construction April L,2O2I June 30, 2023
7.0 PROJECT ESTTMATE/BUDGET
The total estimated cost of the Project ¡s 57,135,000 for which the FRA Award will contribute an estimated 50.0O% of the total cost, not to exceed S3,567,500. The Grantee will contribute S3,567,500 or at least 50.00% of the total Project cost. Any additional expense required beyond that provided in this Agreement to complete the Project shall be borne by the Grantee.
7.1 Proiect Estimate bv Task
NON.FEDERAL TASK # TASK NAME FRA Award MATCH TOTALCOST
L Proiect Ad ministration SO So So 2 Engineering - Final Design So So So 3 ROW Acquisítion S 25o,ooo S 25o,ooo s 5oo,ooo 4 Construction S 3,219,6s0 s 3,219,6s0 S o,¿:g,soo N/A Una llocated Contingency s 97,850 S 97,850 S 195,700 (limited to tasks 3 and 4) PROJET TOTAL S 3,567,500 S 3,567,500 S 7,135,000
6 Attachment 2
7.2 Fundi Sources
PROJECT CONTRIBUTION PERCENTAGE OF TOTAT FU.NDINGSOURCE AMOUruT PROJECT COST
FRA S s,soz,soo 50.oo% Grantee/City of Grandviewl S 3,567,s00 50.00% TOTAL S 7,135,000 roo.oo% 1 = Includes 57,783,750 from KCS.
The Grantee will prepare the detailed Project budget as part of the Work Plan (Task L), which when approved by FRA, will constitute the approved Project budget. Revisions to the approved Project budget shall be made in compliance with Attachment 1 (Terms and Conditions) of the Cooperative Agreement. The Grantee will allocate expenditures, by task and Federal and matching shares, when seeking reim bursement from FRA.
8.0 DELIVERABLES
The deliverables associated with this Cooperative Agreement are l¡sted below. The Grantee must complete these deliverables to FRA's satisfaction to be authorized for funding reimbursement and for the Project to be considered complete.
TASK# DELIVERAETE NAME ESTIMATED DUE DATE
1. Detailed Work Plan 30 days from Agreement execution date 1 Ordinance and Cost-Share Agreement October 30, 20L8 between City of Grandview and KCS 2 I00% Final Design Set, including design June L, 201-9 plans, updated cost estimate and schedule 2 RAMP May 31, 20L9 1 Final Performance Report Within 90-day closeout period
9.0 PROJECT COORDINATION
The Grantee shall perform all tasks required for the Project through a coordinated process, including all railroad owners, operators, and funding partners within the Project area. The partners for this Project a re:
7 Attachment 2
o KCS
a FRA
10.0 PROJECT MANAGEMENT
The Grantee is responsible for facilitating the coordination of all activities necessary for the implementation of the Project. Upon award of the Project, the Grantee will monitor and evaluate the Project's progress through regular progress meetings scheduled throughout the Project's duration. The Grantee will:
o Participate in a Project kickoff meeting with FRA o Complete necessary steps to hire a qualified consultant/contractor to preform required Project work o Hold regularly scheduled Project meetings with FRA o lnspect and approve work as its completed o Review and approve invoices as appropriate for completed work o Perform Project closeout audit to ensure contractual complíance and issue closeout report ¡ Submit to FRA all required Project deliverables and documentation on-time and according to schedule, including periodic receipts and invoices ¡ Comply with all FRA Project report requirements, includíng but not limited to, providing the following information in the quarterly progress reports: . Status of Project by task breakdown and percent complete ¡ Changes and reason for change in Project's scope, schedule, and/or budget r Description of unant¡cipated problems and any resolution since the immediately preceding progress report ¡ Summary of work scheduled for the next quarter . Updates to Project schedule when they occur r Read and understand the Terms and Conditions of this Agreement (Attachment 1) . Notify FRA of changes to this Agreement that require written approval or modification to the Agreement
8 INTRODUCED SECOND THIRD CITY OF FIRST READING READING READING Bill No. Tg61 ô REqUEST FOR BOAKL' ALI IL'IT LOST TABLED PASSED Date: Septembet 25, 2018 Agenda Section: Item Origi nati ng Depa rtm ent : Community Developmenr
IX. ORDINANCES By: Chris Chiodini, AICP, D:nector þ(C. Approved for Agenda By: Title: Ordin^nce approving a Conditional Use Permit (CUP) application filed by Teague Lumber for Cemal Umut Gungor a wholesale lumber operadon at 75201. South US 71 City Âdministraror Highway.
I. REPORT IN BRIEF The purpose of this report is to request the Board of Aldermen consider the attached Ordinance to approve a Conditional Use Permit (CUP) for construction and operati.on of Teague Lumber Company, a wholesale lumber company located at 1,5201 South U.S. 71 Highway.
II. BACKGROUND The applicant, Don Margtitier, which represents Teague Lumber Company, will be constructing the Lumber Yard at 1,5201, South U.S. 71 Highway. Mr. Margritier completed the purchase of the property n early r\ugust 2018. The property is zoned C-2 commercial and contains 9.88 acres. The site is surroundedby C-2 to the North, R-1, R-2, and R-3 to the East, and C-2 to the South. The ìTestside of the property fronts the I-49 Right-Of-\X/ay.
This business will be in operation from approximately 7:00am to 4:00pm Monday - Friday and occasionally on a Saturday. Sound and lighting from the operation is expected to have minimal impact on the surrounding properties due to the dense tree buffet, and elevation change surrounding the East and Southside of the site.
III. BODY OF REPORT
A Notice of Public Hearing fot the proposed Teague Lumberyard was published on July 11'h,2078 in the Jac,ëson CounQ AdaocaTe. The project will require a Conditional Use Permit (CUP) given the cuffent C-2 zonng. The purpose of the hearing is to solicit input ftom citizens regarding proposed project. The public hearings, in these nodces, wete scheduled for the Planning Commission for l7ednesday, September 5'h, atTpm at Grandview City Hall and for the Board of Alderman on Tuesday, Septemb er 11'h,2078.
The applica;nt fed before the Planning Commission to explain the request for the (CUP). !Øith staff ^ppe tecommendadons, the Planning Commission recommended approval of the Conditional Use Permit (CUP) with conditì.ons, by a 6-0 vote.
V. RECOMMENDATION
Staff tecommends the Board of Alderman consider final action on the application by considedng the attached Ordinance for apptoval. CITY OF GRANDVIEW
BILL NO. 7361 ORDINANCE NO. 7109
AN ORDINANCE APPROVING A CONDITIONAL USE PERMIT FOR THE CONSTRUCTION AND OPERATION OF A WHOLESALE LUMBER YARD (DEFINED AS A \ryHOLESALE ESTABLISHMENT), ON APPROXIMATELY 9.88 ACRES' TO BE LOCATED AT 1520I SOUTH U.S. 7I HIGHWAY, IN GRANDVIEW, JACKSON COUNTY MISSOURI.
WHEREAS, an application for a conditional use permit was filed with the City of Grandview, Missouri ("City") on June 2I,20I8, to construct and operate a wholesale lumber yard (defined as a wholesale establishment) at 15201 South U.S. 71 Highway, on a tract of land 9.88 acres in size, located in an area zoned C-2, Commercial; and
WHEREAS, Sections 31-14(D) and 3l-26(F) of the City's Zoning Ordinance regulate wholesale sales/distributor and conditional uses, respectively, and Section 3I-14(D)(7) allows wholesale sales/distributors inC-2, Commercial Districts only as a conditional use, provided that certain performance standards are met; and
WHEREAS, on September 5, 2018, the City's Planning Commission held a public hearing on the request for a conditional use permit for the proposed wholesale lumber yard, and after determining that the required conditions and standards would be met, recommended approval of the request for a conditional use permit, with conditions, to the Board of Aldermen of the City ("Board"); and
WHEREAS, on September 11,2018, the Board of Aldermen held a public hearing on the request for a conditional use permit to allow the proposed wholesale lumber yard, and after review, determined that the required conditions and standards would be met; and
V/HEREAS, the Board has determined that approval of the conditional use permit for the proposed wholesale lumber yard, with conditions, is in the best interests of the City.
NOW, THEREFORE BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEW, MISSOURI, AS FOLLOWS:
Section 1. Conditional Use Permit Approved. A conditional use permit is hereby approved to allow for the construction and operation of a wholesale lumber yard (defined as a wholesale sales/distributor) to be located at 15201 South U.S. 7l Highway, on a tract of land 9.88 acres in size, zoned C-2, Commercial District, and legally described in "Exhibit 4", attached hereto. Compliance with all of the conditions as outlined in "Exhibit B" attached hereto is required. Ordinance No. 7109 Date: 0912512018 Page2 of2
Section 2. Effective Date. This ordinance shall be in full force and effect from the date of its passage.
Passed this 25th day of September,2018.
Approved this 25th day of September,20l8.
LEONARD D. JONES, JR., MAYOR ATTEST:
BECKY SCHIMMEL, CITY CLERK
Approved as to form and legality
S. ATTORNEY EXHIBIT A
Legal description of the parcel allowing a Conditional Use Permit for the construction and operation of a wholesale lumber yard to be located at 15201 South U.S. 7l Highway, on a tract of land containing 9.88 acres, zoned C-2 Commercial in Grandview, Jackson County, Missouri is as follows:
LOT 1146 LESS THE SOUTH 150.99 FEET, BELVIDERE HEIGHTS, A SUB-DIVISION IN THE CITY OF GRANDVIEV/, JACKSON COUNTY, MISSOURI. INCLUDES 9.88 ACRES, MORE OR LESS. EXHIBIT B
STANDARDS FOR GRANTING A CONDITIONAL USE PERMIT FOR THE WHOLESALE LUMBER YARD (DEFINED AS A WHOLESALE ESTABLISHMENT) TO BE LOCATED AT 15201 SOUTH U.S. 71 HIGHWAY, ON A TRACT OF LAND 9.88 ACRES IN SIZE, ZONED C-2, COMMERCIAL DISTRICT, IN THE CITY OF GRANDVIEW, JACKSON COUNTY, MISSOURI :
(d) All necessary permits and licenses required for the operation of the Conditional Use have been obtained, or it clearly appears that such permits are obtainable for the proposed Conditional Use on the subject properly.
ADDITIONAL CONDITIONS OF APPROVAL:
o The site will be arranged and kept in a manner that meets the International Fire Code requirements with regards to the fire flow rate available to the property. SECOND THIRD READING READING
LOST TABLED PASSED
Agenda Section: Item Originating Department: Administration Department IX. ORDINANCES By: Joseph S. Gall, City Attorney 8, Approved for Agenda By: Title: AN ORDINANCE APPROVING A PETITION TO ESTABLISH THE
GRAN DVI EW VITLAGE COMMU NITY I MPROVEMENT DISTRICT ("ClD"); MAKING A F¡NDING OF BLIGHT; ESTABLISHING THE CID; AND Cemal Umut Gungor APPOINTING DIRECTORS TO THE BOARD OF DIRECTORS FOR THE CID City Administrator
l. REPORT lN BRIEF: This is the ordinance to a pprove a petition to establish the Grandview Village Community lmprovement District ('Cl D").
ll. REPORT: The Board of Aldermen discussed this CID and the redevelopment project it supports at its work session on September 4, 20L8. Owners of the shopping center addressed the Board and answered questions at that time. The center, commonly referred to as the Main Street Shopping Center, is located on 6301 Main Street (on the south side). The owners filed a Petition to establish the CID on August 74,2OL8. The name of the CID is derived from the name of the subdivision in which the shopping center is located (Grandview Village Subdivision). The owners propose to use the CID as an economic redevelopment tool to upgrade the center, demolish a vacant building (former Econo Lube), and build a next generation Dairy Queen Restaurant (DQ Grill and Chill). The CID will impose a Lo/o sales tax upon all retail sales withín the ClD, all proceeds to be used for the redevelopment project. No bonds will be sold. Pursuant to the CID Act, a finding of blight is required in order to establish the ClD. A blight study was attached as Exhibit "E" to the Petition. The owners agreed to allow a City representation to sit on the CID Board of Directors. The owners plan to commence the rehabilitation project immediately upon established of the ClD. ln conformance with the CID Act, a publíc hearing was held at the Board's regular session on September 25,20L8. Notice of the public hearing was given as required by the CID Act, including published notice in the Advocate for two consecutive weeks in advance of the public hearing.
III. RECOMMENDATION: lt is requested that the Board of Aldermen approve the attached ordinance to establish the Grandview Village Community lmprovement District. CITY OF GRANDVIEW
BILL NO. 7362 ORDINANCE NO. 7110
AN ORDINANCE APPROVING A PETITION TO ESTABLISH THE GRANDVIE\M VILLAGE COMMUNITY IMPROVEMENT DISTRICT (*CID''); MAKING A FINDING OF BLIGHT; ESTABLISHING THE CID; AND APPOINTING DIRECTORS TO THE BOARD OF DIRECTORS FOR THE CID.
WHEREAS, Sections 67.1401 to 67.1571RSMo, as amended (the "CID Act"), authorize the Board of Aldermen of the City of Grandview ("Board"), upon presentation of a proper petition and after a public hearing, to adopt an ordinance approving the petition and establishing a community improvement district; and
WHEREAS, Grandview is a city of the fourth class and a political subdivision of the State of Missouri, duly created, organized and existing under and by virtue of the Constitution and laws of the State of Missouri; and
WHEREAS, on August 14, 2018, the property owrìers within a proposed community improvement district filed with the Grandview City Clerk a petition for the establishment of a community improvement district pursuant to the CID Act (the "Petition") entitled Grandview Village Community Improvement District (the "District"); and
WHEREAS, the City Clerk and City Attorney reviewed said Petition and determined that it substantially complies with the CID Act; and
WHEREAS, none of the signatures of the signers of the Petition ("Petitioners") were withdrawn within seven days after the Petition was filed with the City Clerk; and
WHEREAS, all the real property included in the District is entirely located within the City of Grandview, Jackson County, Missouri; and
WHEREAS, in the Petition, the Petitioners seek a finding of blight based on a Blight Study Report attached as Exhibit "E" to the Petition; and
WHEREAS, on September 25,2018, the Board held a public hearing after proper notice was given in accordance with the CID Act at which time all persons interested in the formation of the District were allowed an opportunity to speak and make protests and offer endorsements; and
WHEREAS, the Board now desires to approve the Petition and to establish the District; and Ord. No. 7110 Date:0912512018 Page 2 of3
WHEREAS, the CID Act provides for appointment of CID directors by the Mayor with the consent of the Board of Aldermen; and
V/HEREAS, the Board of Aldermen desires to consent to the appointment of individuals to serve as directors of the District as provided in the Petition.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEW, MISSOUzu, AS FOLLOV/S:
Section 1. Construction. All terms used in this Ordinance shall be construed as defined in the CID Act and the Petition.
Section 2. Petition Approved. The Petition filed with the City Clerk on August 14,2018 by all property owners lying within the proposed Grandview Village Community Improvement District (copy attached hereto as Exhibit "A" and incorporated herein by this reference) is hereby approved.
Section 3. Blisht Finding. After reviewing the Blight Study Report attached as Exhibit "E" to the Petition, the Board of Aldermen hereby finds that the real property located within the District is blighted as that term is defined in the CID Act.
Section 4 Established. The District shall be established within the City as a political subdivision of the State of Missouri with boundaries legally described in ExhibitooA" to the Petition, and shown on a map depicted in Exhibit "B" to the Petition, both of which are incorporated herein by this reference.
Section 5. Directors Appointed. The following individuals are hereby appointed by the Mayor with the consent of the Board of Aldermen to serve as directors of the Grandview Village Community Improvement District:
Kiley Brooks - Owner Director, Four years Joseph S. Gall - City Director, Four years William Dana - Owner Director, Two years Mike Leavitt * Owner Director, Two years Mark W. Untersee - Owner Director, Two years
Section 6. Authoritv to Impose Sales Tax. As set forth in the Petition, the District shall have the authority to impose a sales tax in an amount not to exceed one percent (l%). Ord. No. 7110 Date:0912512018 Page 3 of3
Section 7. Additional Powers. The District shall have and possess without limitation, such powers authorized under the CID Act and as set forth or otherwise limited in the Petition.
Section 8. Effective Date. This Ordinance shall be in effect from and after the date of its passage.
Passed this 25th day of September,20lS
Approved this 25th day of September, 2018
LEONARD D. JONES, JR., MAYOR
ATTEST
BECKY SCHIMMEL, CITY CLERK
Approved as to Form and Legality
S ATTORNEY INTRODUCED SECOND THIRD CITY OF GRANDVIE\ FIRST READING READING READING Bill No. Z3O3 ô REQUEST FOR BOARD ACTION LOST TABTED PASSED Date: September25,2018
Agenda Section: Item: Originating Depa rtment:
IX. Ordinances By: Holly Beyer, Executive Assistant çY Approved for Agenda By: An Ordinance Adopting the Fiscal Year 2019 Classification and Compensation Plan and Establishing the Basis for Employee Pay Raises. Cemal Umut Gungor City Administrator
I. REPORT IN BRIEF: This ordinance establishes pay tanges for the City of Grandview for fiscal yeat 201.9.
II. BACKGROUND: As you know, we have struggled to maintain competitive salaries in recent years due to budgetary challenges. When possible, we have used a 3.2.1 method of allocating pay raises in an effort to teduce compression issues between long-term and newet employees. In more diffrcult years, we have used one-time wage payments and othet creative methods of providing incentives to our employees. Specifically, over the past 6 years we have made the following changes to employee compensation:
Fiscal Year 2018 - 3.2.7 fncrease Fiscal Yeat 201,7 - 7o/o one-time wâge payment to FT employees (Department heads were not included in this wage payment)
Fiscal Year 201,6 - 3.2.1Increase Fiscal Year 201,5 - 3.2.1 Inctease Fiscal Year 201,4 - No pay adjustment or wage payment
Fiscal Year 201,3 - 2o/o Pay Increasef Eliminate 2o/o F;mployer Contribution to rhe 457 Fiscal Year 2072 to 2009 - No pay adjustment or wâge payment
III. REPORT: Maintaining competitive pay with the local municipal market remains z pnonry of the Board of Aldetmen. As part of the budget process, several scenarios to provide employee salary increases were evaluated. S7hile thete ate numerous methods to provide salary increases, the strategy focused on rewarding employees for their dedication to the City. The recommended 2018 - 2019 employee salary increase is to provide a four percent pay raise to all full-time and pat-time employees.
Adjustments to pay ranges are also included in the Classification and Compensation Plan. The bottom of each range is increased four percent (4o/ù, while the top is increased four percent (4"/ù - which is consistent with the recommended salary adjustments.
IV. RECOMMENDATION: It is recommended that the Board of Aldermen adopt the attached ordinance implementing the Fiscal Yezr 201.9 Classification and Compensation Plan. CITY OF GRANDVIEW
BILL NO. 7363 ORDINANCE NO.7111
AN ORDINANCE ADOPTING THE FISCAL YEAR 2019 CLASSIFICATION AND COMPENSATION PLAN AND ESTABLISHING THE BASIS FOR EMPLOYEE PAY RAISES.
WHEREAS, the Board of Aldermen desires to establish pay ranges that are competitive in the marketplace and fair to City employees; and
WHEREAS, recommendations for a new classification and pay plan have been presented to the Board of Aldermen.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEW, MISSOURI, AS FOLLOV/S:
Section 1. Classification and Compensation Plan Adopted. The Fiscal Year 2019 Classification and Compensation Plan, attached hereto as "Exhibit 4", which establishes new pay ranges for the various grades, is hereby adopted.
Section 2. Implementation of Pay Raises for the Fiscal Year 2019 Plan Year. Employees shall receive pay raises in accordance with the new pay plan as follows:
(a) The minimum for each pay range in the Classification and Compensation Plan shall be adjusted by four percent (4%), while the maximum for each range shall be increased by four percent (4%).
Section 3. Effective Date. The effective date for this Classification and Compensation Plan is October 1, 2018.
Passed this 25th day of September,2018.
Approved this 25th day of September,20lS Ord. No. 7111 Date 912512018 Page2 of2
LEONARD D. JONES, JR., MAYOR
ATTEST:
BECKY SCHIMMEL, CITY CLERK
as to Form and Legality:
S. ATTORNEY City of Grandview, MO Compensation and Glassification Plan October 1,2018 through September 30, 2019 General Plan
Grade Position #ln Position Minimum Maximum 3 Billing/CollectionsClerk 1 $25,783 $38,307 Annual Receptionist 1 2,149 3,192 Monthly 12.40 18.42 Hourly
4 Assistant Court Clerk 1 $28,439 $41,780 Annual Community Development Support Specialist 1 2,370 3,482 Monthly Police Support Specialist I 2 13,67 20.09 Hourly
License Tech I 1
5 Accounting Clerk 1 $30,491 $45,306 Annual Police Support Specialist ll 1 2,541 3,775 Monthly Public Works Maintenance Worker I 14.66 21.78 Hourly Administrative Secretary 4 Recreation Coordinator 4 Facility Maintenance Worker 3 Parks Maintenance Worker 4
License Tech ll 1 Courtesy Officer 2
6 Equipment Operator 4 $32,844 $49,329 Annual Fleet Manager 1 2,737 4,111 Monthly Marketing and Technology Coordinator 0 15.79 23.72 Hourly
Administrative Assistant 1
Finance Assistant 1
7 Neighbourhood Services Officer 3 $35,1 97 $52,252 Annual Public Safety Telecommunicator I 2,933 4,354 Monthly 16.92 25.12 Hourly
8 Recreation Supervisor Special Events 0 $37,498 $55,642 Annual 3,125 4,637 Monthly 18.03 26.75 Hourly
9 FinancialAnalyst 1 $39,903 ç59,224 Annual Police Officer, PO ll, Master PO 44 3,325 4,935 Monthly Police Records Supervisor I 19.18 28.47 Hourly Recreation Services Manager 1
10 Building lnspector 1 $42,205 $62,696 Annual Engineering lnspector 2 3,517 5,225 Monthly Street/Sewer Maintenance Supervisor 2 20.29 30.14 Hourly Facility Services Manager 1 Business Development Manager 1 Parks Supervisor-Maintenance 1 Accountant 0
Planner 1
Rental I nspector/Planner 1
Executive Staff Assistant 1 City of Grandview, MO Compensation and Classification Plan October 1,2018 through September 30,2019 GeneralPlan
Grade Position #ln Position Minimum Maximum
11 City Clerk 1 $45,301 $67,199 Annual Communications Coordinator 1 3,775 5,600 Monthly Senior Accountant 2 21.78 32.31 Hourly License Office Supervisor 1 Accounting Supervisor 1
12 Court Administrator $49,240 $73,085 Annual Building Official 4,103 6,090 Monthly Parks Services Manager 23.67 35.14 Hourly
13 Police Sergeant, Master Police Sergeant I $53,230 $79,029 Annual Fire Marshall 1 4,436 6,586 Monthly Systems Specialist-PD 1 25.59 37.99 Hourly
14 Deputy Finance Director 0 $57,200 $82,160 Annual 4,767 6,847 Monthly 27.50 39.50 Hourly
16 Assistant Fire Chief/Shift Commander 3 $65,203 $96,796 Annual Human Resources Manager 1 5,434 8,066 Monthly Police Captain 3 31.35 46.54 Hourly
I nformation Technology Manager 1
17 Deputy Police Chief 0 $69,217 9102,740 Annual City Engineer 1 5,768 8,562 Monthly 33.28 49.39 Hourly
1B Director, CommunityDevelopment $74,179 $110,144 Annual Director, Parks and Recreation 6,182 9,'179 Monthly 35.66 52.95 Hourly
19 Director, Public Works 1 $80,140 $119,016 Annual Assistant City Administrator 1 6,678 9,918 Monthly Director Finance 1 38.53 57.22 Hourly
Fire Chief 1
Police Chief 1
Total Number of Positions Under This Plan 144
Based on 2,080 hours a year C¡ty of Grandview, MO Gompensation and Classification Plan October 1,2018 through September 30, 2019 Firefighters / Paramedics Union, Part Time and lntermittent Pay Classification Plan
Part-time Emplovees
Grade Position FTE Minimum Maximum
P2 Recreation Leader 4.0 $9.47 $13.53 Hourly
P2A Public Works Maintenance Worker 0.5 $11.67 $14.47 Hourly
P3 License Office Clerk/Bailiff 5.4 $12.16 917.37 Hourly Assistant Court Clerk 1.0 Facility Maintenance Worker 3.0 Billing/Collections Clerk 0.7 Support Specialist 0.6
P4 Custodian PD 0.3 $13.28 $18.94 Hourly Assistant Court Clerk 1.3
P5 Detention Officer 2.9 $14.37 $20.54 Hourly Recreation Coordinator 1.0
P6 Pu blic Safety Telecom m u n icator 0.5 $1 5.1 6 $21.67 Hourly Marketing and Technology Coordinator 0.6 Human Resources Assistant 0.7
Total Number of Positions Under This Plan 22.5
I ntermittent Em ployees
t1 Lifeguard 11.0 $8.00 $10.00 Hourly Member Services Attendant 12.0 Fitness Attendant 5.0 Jr. Camp Counselor 0.5
t2 Aquatic Deck Manager 0.6 $8.75 $12.50 Hourly
t3 Park/Public Works Maintenance Worker 4.2 $1 1.00 $15.50 Hourly Recreation Specialist 0.2 Swim lnstructor 0.7 Bailiff Asst Swim Team Coach 0.5 Camp Conselor 0.5
14 Fitness lnstructor 1.5 $20 00 $27.00 Hourly
15 Referee
Total Number of Positions Under This Plan 36.7 SECOND THIRD READING READING
LOST TABLED PASSED
Agenda Section: Item: Originating Department: Parks and Recreation
IX. ORDINANCES By: Lauren Longcoy, Business Manager 0,9- c(, Approved for Agenda By: Title: AN ORDINANCE AUTHORIZING AN AGREEMENT BETWEEN GRANDVIEW PARKS AND RECREATION AND HEATTHY Cemal Umut Gungor CONTRIBUTIONS City Administrator
I REPORT lN BRIEF: lt is requested that the Board of Aldermen approve the attached ordinance to approve an agreement between Grandview Parks and Recreations and Healthy Contributions.
ll. REPORT: Healthy Contributíons is a reimbursement program for Renew Active by UnitedHealthcare members whom actively attend a fitness or community center. The View Community Center will provide general access at no cost and waive any enrollment fees for certain individuals that have the UnitedHealthcare Medicare Advantage Plan. The Member Services Division will be responsible for reporting monthly utilization records to Healthy Contributions and in return will receive direct deposit payments based on individual member's usage.
III. RECOMMENDATION: Staff recommends approval of the attached ordinance to approve an agreement between Grandview Parks and Recreations and Healthy Contributions. CITY OF GRANDVIEW
BILL NO. 7364 ORDINANCE NO. 7112
ORDINANCE APPROVING AN AGREEMENT BET\ilEEN GRANDVIEW PARKS AND RECREATION AND HEALTHY CONTRIBUTIONS
WHEREAS, the City of Grandview, Missouri's ("City") Parks and Recreation Department does not offer a reimbursement program with Healthy Contributions at The View Community Center; and
WHEREAS, the Parks and Recreation Member Services Division reviewed the agreement with Healthy Contributions and requesting to enroll in Renew Active by UnitedHealthcare program with Board of Aldermen (o'Board") approval; and
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF GRANDVIEV/, MISSOURI, AS FOLLOWS:
Section l.Agreement with Healthy Contributions. The View Community Center enrolls in the Healthy Contributions reimbursement program for UnitedHealthcare Medicare Advantage Plan members. Agreement is set out in Exhibit "A" attached hereto.
Section 2. Effective Date. Agreement with Healthy Contributions adopted in Section 1 of this Ordinance shall take effect immediately upon passage of this Ordinance and execution by the Mayor.
Passed this 25th day of September ,2018
Approved this 25th day of September,2018.
LEONARD D. JONES, JR., MAYOR Ordinance No. 71 12 Date: 0611212018 Page2 of2
ATTEST:
BECKY SCHIMMEL, CITY CLERK
Approved as to form and legality
S. heolthv contributions Wellness. Rewarded.
Renew Active by UnitedHealthcare
lnformation Guide
L For internal use only Table of Contents
Renew Active by UnitedHealthcare Program - At a Glance 3
Fitness lncentÍve Program Procedures 4
Typica I Processing Timeline 5
Cancellation Policy lnformation 6
Club MarketÍng Guidelines 7
Program FAQ s 8
'2 For internal use only Renew Active bv UnitedHealthcare: At a Glance
Prognam 5un:rnary: Fitness Center: Will provide general access to fitness center at no cost and waive any enrollment/joiners fee. Renew Active by UnitedHealthcare members: Will receive access to fitness center at no cost. This includes programs, services, classes that would normally be included in a member's fitness center membership. Optum@ the administrator of the Renew Active program: Pays fitness center based on member's usage per month. For pricing, please connect with your Healthy Contributions contact.
Sarnpfe Confirnnation Letter: Renew Active by UnitedHealthcare program members will provide their Confirmation lD to the fitness center. lf the member does not have their Confirmation lD. the fitness center staff can look it up at fitnessadvantage.optum.com.
¡.ffìh oplum Fihæ Æydage. lm unrffiffiaÉ. ,rs 4y lo teep you tu6 rcdi¡e feh ad tun. You Ð vi*t my o¿nhipsütg l¡hæ cder d no addÌtionat @t ¡c Eligible members can contact the customer service number on the back of their insurance cards. P¡ffi lh¡ô page oa .Mts yow csfmdon lÐ dM ad bdng ii io ydr pfêfêtsd @ påftrpdhg tocatbn. Y@r pånhtpå{ng f hs læador \eill e@il ya.
Rei|Mbea, yù cft ñnd &e næs pdcipdif,g fûss locdim Þt v¡*"ng ffiìÛwl 'itruscfr hûr{ü!e.!ptum.cqn. Ha€ q€doß û nd fm infmaüü? Flgæ call C6toß Swtcs tcil-íþ at tþ nuffi oñ lho bæk dyour mclÈfr Processor Contact: locûd- Healthy Contributions til UnitedHealfhca¡e; network@ hea lthycontributions.com Fax: 651-438-5196
Who is ellgible?: This program wíll be offered to certain individual policy plan holders of a UnitedHealthcare Medicare Advantage Plan in your state. Each UnitedHealthcare Medicare Advantage Program member will need to have their own agreement at your fitness facility and will have their own Confirmation lD letter.
No exclusivity: The Renew Active by UnitedHealthcare Program does not require exclusivity from other Medicare Advantage programs. Participating clubs are welcome to participate and accept other Medicare programs and theír members.
3 For internal use only Fitness lncentive Prosna n'¡ Pnoced u res
Facilitv Res nsibilÊties: r Complete "Add new Plan" document and email or fax back to your program representative at Healthy Contríbutions. ' Upon approval, Healthy Contributions will submit a request for your owner/operator to sign the Renew Active by UnitedHealthcare contract Agreement with Optum, the administrator of the program. ¡ Retain a copy of all program forms in a secure place. o Make a copy of each member's confirmation letter for reference and store in secure location. o Enter all member demographic and confirmatíon number ¡nto Healthy ContrÍbutions. o Club must report the visit totals to Healthy Contributions between the lst through the 5th calendar day of each month. Club is also responsíble for all resubmissions. Please see below for resubmission details. o verify monthly Return Reports on site on or after the 25th of EACH month. ¡ Correct any false demographÍc or fitness incentive provider information based on monthly reports promptly to safeguard proper payments.
ResublÐitting Past Usaee N nforrnation: a You may resubmit a member's past usage at any time during the month. lt wíll be submitted with the next month's file submission. (Example: resubmit for December's usage on February l-0, it will be submitted with February's file submission through the ls and the 5th calendar day of March.) a The Renew Active by UnitedHealthcare Program will only accept resubmissions for up to 2 months. please know that it is always up to the program provider to approve or deny any resubmissions.
Viewins ar¡d confinrnine monthlv Return Reoorts: o lt is REQUIRED that on or after the 25th of EACH month, the facility logs in to www.healthvcontributions.com and views the return report. . Verifv information as necessary on the online return reports. o Correct any incorrect information paying specialattent¡on to all members not reimbursed, and make resubmissions as necessary.
Re!rnbr¡rsernents: a Healthy Contributions will dírectly receive fitness plan reimbursements and will disperse them directly to the club's bank account on or after the 25th of each month.
Chanpes. Conrecti or¡s and Deletions The facility is solely responsible for any changes, corrections and deletions made to member demographic and fitness incentive insurance information
Cancellat Folicv: a Please see specific program information noted under Cancellation Policy lnformation in this documenf.
4 For internal use only Tvpical Processin s T¡meline
Menîber Exercise Period I 1* - end of month
o Members visit the fitness facility períodically throughout the month. Clubs receive payments based on individual member's usage, as detailed in the Program Summary.
r During this time, the club's reportíng software collects visits or the members use a sign-in sheet. Usage Subn'¡ission I 1* - 5th calendar day of month
o Member visits will be reported by the facility to the Healthy Contributions portal.
o Also during this time, you may enter any resubmissions you might have followíng the resubmission euidelines.
o Followíng submission, usage files are transferred by Healthy Contributions to the appropriate health plan partner and processed.
¡ Visits made in the month of April are submitted to Healthy Contributions between the 1st through the Sth calendar day of May.
Data Exchange I 6tn - End of month
o Healthy Contributions submits one completed usage file to program provider by the 6th of the month or the next available business day.
¡ Health plan partner reviews the usage file.
o The usage file is returned to Healthy Contributions with status codes by the end of the month or the next available business day.
Relmbursernent I On or after the 25th of month
o Clubs receive payment based on the criteria outlined under the Program Summary
o Return reports are made available to all facilities.
Res¡.¡bmissions I Can be entered any t¡me throughout the month o The Renew Active by UnitedHealthcare Program will only accept resubmissions for up to 2 months. For example, resubmissions for the month of April must be entered into the HC website by July's submission (the lst-sth calendar day) period. April resubmissions will not be accepted after July 5th and the club wíll not be paid for those visits.
Additional informotion, detailed ínstruction sheets, tutorials, and walk-throughs are available upon request.
5 For internal use only Cancel lation Folicv I nformation
Member Cancellatíans:
o Each facility is required to have prearranged member cancellation policy in place. ¡ lt is important that the facility knows that they can only expect to receive a payment for the members' vísits that were made on the last month of their membershíp. ¡ Please ensure that the members stay in the Healthy Contributions web portal untíl the last month's payment has been received. Failure to adhere to this may result in non-payment.
Faci I ity Ca ncell ations : ¡ The Optum agreement requires Renew Active by UnitedHealthcare Program clubs participation for twelve months after the effective date and a L2O day cancellation notice after this in¡t¡al term. o lf you wish to cancel; please provide a cancellation not¡ce to Healthy Contributions in writing by emailing [email protected]. Healthy Contributions wíll send you a confirmation emaíl once approved. Please note that cancellation is not accepted until email confirmation is sent back to club. The facility is responsible for notifying participating members of program cancellation
Facílity Closures:
o lt is the owner's responsibility to notífy Healthy Contributions when the facility is closing. A 30-day notice is required. a The facility must emailtheÍr closing notice to: networkrô healthvcontr ibutions.com, or fax to: 651-438-5196. a Members can locate and re-enroll in the Renew Active by UnítedHealthcare Program at another particípat¡ng location. Members can contact the Renew Active by UnitedHealthcare Program call center for a list of participating clubs in the area. a It is the facility's responsibility to notify all members of the club closure.
6 For internal use only Clu¡b Marketing Guidelines Marketing is an important part of operating a successful business, which is why we have included some típs on marketing the Renew Active by UnitedHealthcare Program in your facility.
Use of logo information o lt is not advised to use the program provider's name, logo, or likeness, ín circulars, advertisements, web content, or other forms of solicitation without the expressed consent of that particular program provider. o lf you have questions about marketing this program, please contact Healthy Contr¡but¡ons at network@ hea lthvcontríb utions.com. lnquíre with prospective rnernbers concerníng which insurance províder they currently have ¡ Prospective members may be intrigued to learn that your facility participates in the Renew Active by UnitedHealthcare Program.
Word of mouth ¡ Be sure to thoroughly explain the program details to your members. The participatíng members will be your biggest advocate and asset! ¡ Encourage your Renew Active by UnitedHealthcare Program members to refer their friends and family to your club.
Offer promotional "Renew Active by Unitedl-iealthcare"/ Senior Friendly days ¡ Post fliers around your facility offering a day for members to come and learn about your facílity o Offer small refreshments to those in attendance. ¡ Explain to those in attendance the importance of fitness and the benefits of choosing a healthy lifestyle.
7 For internal use only F la n FAQ's
Q: ttow can I tell if a member is eligible?
A: Renew Active by UnitedHealthcare Program members must present a Confírmation Letter at the time of enrollment. lf the member doesn't have one, please direct them to call the customer service number on the back of theír insurance card for support or visit fitnessadvantage.optum.com.
Q: Wtrat can t charge the member for enroltment?
A: for this program, any and all enrollment fees and monthly membership dues must be waived for the Renew Active by UnitedHealthcare Program members.
Q: Can I charge an Renew Active by UnitedHealthcare Program member a full membership rate?
A: ruo. These members will receive a free membership and then the club will be paid based on the number of visits each member made per month.
Q; Wtrat if I forget to enrolt my member with Healthy Contributions?
A: ffre member must be entered into Healthy Contributions in order for the club to receive payment. The club can enter resubmisslon for up to 2 months míssed.
Q: Rre the membe/s visits counted from when they began the program or by catendar month?
A: ffrey are counted by calendar month regardless of when they enrolled. Also, only one visít per calendar day will be counted towards the member's monthly visit total.
Q: W¡ll I be able to participate in other Senior Medicare programs?
A: Yes, the agreement with the Renew Active by UnitedHealthcare Program allows clubs to participate ín other Senior Medicare programs.
8 For internal use only heolthy contriSutions Wellness. Rewarded.
Renew Active by UnitedHealthcare
Enrollment Packet heolthy .l .. l-li''1.).-;- .*,l"ìj Wellness. lìewarded.
Dea r Club Contact/Manager,
Welcome to Healthy Contributions, LLC; your fitness reimbursement processor.
We have designed this packet to supply you with the necessary forms and documents in order to use our data and payment services.
Please review and complete as necessary the following documents, and fax (using the enclosed fax cover sheet) or email them back to us:
o Program Agreement
o Club Direct Deposit Form
o Smart Login Website Access Form
o Club Enrollment Form
¡ Facility Profile Worksheet
Make sure to store the original documents in a secure location for future reference. After we receive your completed documents, we will contact you with a confirmation email"
Once you receive the confirmation email, you will be able to log into the Healthy Contributions website using the credentials on your confirmation email and begin entering your members' demographics and their fitness incentive provider information. Training is available upon request.
The confirmation email will also contain instructions íncluded for your staff on how to navigate through the Healthy Contributions portal. These instructions include how to add new members, report monthly utilization records, and view return reports.
Please feel free to contact us at any time, should you have any questions.
Thank you for choosing Healthy Contributions!
Yours in Health,
The Healthy Contributions Team network@ hea lthycontributions.com Fax: 651-438-5196
2 For internal use only Ta b le of Co nte nts
Fax Cover Sheet 4
Program Agreement 5
Club Enrollment Form 7
Club Direct Deposit Form I
Smart Login Website Access Form 9
Fitness Incentive Program Procedures 1L
Typical Processing Timeline L2
Cancellation Policy lnformation 13
Club Marketing Guidelines \4
3 For internal use only heolth ,l Y ,'\'^ ,'\+"y'r 4, r'", )r r I 1i -r. .,-¿"...nj I l¡ 1 i \*"i liiI.#¡ )i l"r^ Wellness. Rewarded.
Fax coYer sheet Fax documents to: 651-438-5196
TO: Heatthy Contributions
FROM:
PAGES INCLUDING COVER SHEET:
DATE:
NOTES:
Fax lnctudes:
tr Program Agreement
tr Ctub Enrottment Form
tr Ctub Direct Deposit Form
tr Smart Login Website Access Form
tr Facitity Profite Worksheet
4 For internal use only heclth..?: Y tii k Wellness. Rewarded PROGRAM AGREEMENT
Primary Address: Address #2:
Business Name (DBA):_ Primary Contact Number:
Business Name City: State: Zip:
ThisAgreementi5madeon-,zo-,byandbetweenHea[thycontributions,LLC(..HC'')and ("Ctient") wi[[ confirm the arrangement under which HC is providing payment-processing services for Ctient's facitity and data transfer and disbursement services for the Optum Fitness Passport Program (Program Provider), alt as set out betow.
1. Appointment: Client hereby appoints HC to act as its reimbursement processor for the Optum Fitness Passport Program. The duties of HC are as fotlows: (A) provide a platform for the entry of data; (B) collect and provide specific Program usage data to the Program Provider; (€) retum status of this data to Ctient via web reporting; and (D) if appticabte, disburse any monies to the Ctient based upon instructions from the Program Provider. Z. Service: HC agrees to facilitate the cotlection and transfer of data and funds for Ctient as this information is provided to HC. To that end,
as requested, and in the format required, by HC. Disbursement of funds hereunder by HC to Ctient shatt occur at the times agreed to by HC and the Program Provider, but is contingent upon data and funds received from the associated Program Provider, and upon Ctient's provision of member usage information in the formats required by HC. 3. /trlanagement: HC has agreed to manage the reimbursement portion of the Optum Fitness Passport Program. Management and maintenance of Ctient shalt include audits of usage data. Ctient's staff is subject to record and data review by HC. lnstances where HC has reasonable cause for audits or record and data reviews wit[ be initiated with a written notice that specifies the purpose and scope of the record and data review and witt be sent to Client by certified mail. lf improprieties are found or suspected, a review of participation witl be initiated with due process and Program Provider in question and may resutt in a waming, probation, suspension or Ctient's permanent removal from the program. 4. Fees: Program Provider agrees to pay all appl.icable HC fees on behatf of the Client, for services herein. HC witl not be tiabte to Client or be in breach of this Agreement for events directty related to the faiture of Ctient to compty with its reporting obligations to HC or due to the faiture of the Program Provider to provide HC with the appropriate information so that HC can perform its obtigations hereunder. ln the event that Program Provider fails to pay any HC fees on behatf of the Client as set forth herein, HC can immediatety terminate this Agreement upon written notice to Client, and Cl.ient wil,l. notify atl participating members of the program that benefits will cease. 5. Termination & Closing club(s): Untess othen¡¡ise terminated pursuant to Section 4, either party may terminate this Agreement by giving the other party (30) days written notice. lf Client is discontinuing its involvement in a Program, it wil[ immediatety notify atl. participating members of the Program that benefits witl cease. lt must also immediatety notify HC to close out accounts and provide HC with current member status. HC witt notify the Program Provider, if necessary. 6. Sale: lf Client selts the facility to a new owner, client must agree to provide to Healthy Contributions the identity and contact information of new ownership. This agreement witl immediately terminate without further obtigation from HC or Client. Fees that are owed for the final processing period witl. be the responsibitity of Program Provider. Any processing that is submitted past the date of sate is stitl catcutated by usage month and Program Provider is responsible for paying these fees to HC. 7. Confidentiality: During the term of this Agreement and at any time after, Client wilt keep confidentiat and not disclose any Confidential lnformation (as defined betow) nor wilt Ctient use the Confidentiat lnformation listed below for a purpose causing harm or damage to HC. Ctient witt hold the Confidentiat lnformation in strict confidence and wilt protect it with the same diligence that it protects its own confidential information. Confidential lnformation shatl include, but not be timited to, the terms of this Agreement, inctuding any financial terms, trade secrets, the identity of any Program providers, unique identifiers, Personal lnformation (as defined betow), and reimbursement amounts. 8. . Privacy: During the term of this Agreement and at any time after, if Ctient obtains or has access to "Personal lnformation", Client agrees to compty with all applicabte privacy laws and to hold and protect a[[ "Personal lnformation" in strict confidence and maintain the confidentiality of this information except as required by law or a court order. a. "Personal lnformation" means any information about or conceming an individual including, but not limited to: i. An individuat's first name or first initial and his or her last name, or any information conceming a natural person which, because of name, number, personal mark, or other identifier, can be used to identify such natural person whether or not in combination with any one or more of the foltowing data etements: (A) social. security number; (B) driver's license number or state identification card number; (C) checking account number, savings account number or ' other account number atone if no other information is required to access such account or otherwise commit identity theft or misuse such information; (D) credit ordebit card number; (E) account passwords or personat identification numbers, other access codes, or any other accounts or resources; (F) etectronic identification number; (G) digitat signatures; (H) biometric data, inctuding fingerprints; (l) birth date; (J) parent's legal surname prior to marriage; (K) identification number assigned by an emptoyer; (L) any individuall.y identifiable information, in electronic or physical form, regarding the individuat's medical history or medical treatment or diagnosis by a heatth care professionat;
5 For internal use only 9. Forms; Programs: HC shall advíse Client that Cl.ient's facitity has the option to either 1.) Maintain original. documents retated to the participating member's Program Providers enrottment forms in a secure location consistent wìth existing record retention poticies, 2.) Return documents and forms back to the member after inserting this information into the enroltment website, or 3.) Destroy forms in a secure manner. At[ options stand unless state law record retention requirements state otherwise. Ctient is solely responsibté for the membership agreement that Client uses. HC witl provide Client with a copy of the participating Program Provider's enrottment forms and Ctient shalt make copies for enrollment. Ctient witt not be allowed to make changes to the enrottment forms. 10. Visits:AllvisitsforthisProgrambyCtient'smembersmustbeperformedatCtient'sfacìtity.Events,programs,ctassesorotheractivities hosted by Client outside of Ctient's physical facil.ity will atso be etigibte for being counted in the cumutaiive total number of visits for members if Client has a commerciatty reasonabte method of tracking such activity. 11. Trademark Usage: A[[ advertisements or other marketing materiats referencing a Program Provider's name, trademark, seMce mark, logo or other commercial symbol must be approved by that Program Provider's Legat department prior to pubtication by Ctient. Requests can be facititated through HC. 12. Dispute Resolution: ln the event that any dispute, ctaim, or controversy of any kind or nature retating to this Agreement arises between the Parties, the Parties agree to meet and make a good faith effort to resolve the dispute. lf the dispute is not resotved within thirty (30) days after the Parties first met to discuss it, and either Party wishes to further pursue resotution of the dispute, that party shatt refer the dispute to non-binding mediation under the Commercial Mediation RuLes ofthe American Arbitration Association ((AAA"). ln no event may the mediation be initiated more than one (1) year after the date one Party first gave written notice of the dispute to the other party. A singte mediator engaged in the practice of taw, who is knowledgeabl.e as to the subject matter relevant to the dispute, shalt conduct the mediation under the then current rules of the AAA. The mediation shatt be held in a mutuatty agreeabte site. Nothing herein is inctuded to prevent either Party from seeking any other remedy available at law incl.uding seeking redress in a court of competent jurisdiction. 13. Entire Agreement: This Agreement, inctuding the documents referenced herein, is the onty agreement between the parties concerning the subject matter hereof and supersedes att prior agreements, whether written or ora[, retating hereto. No purported amendment, modification or waiver of any provision of this Agreement shal,l. be binding untess set forth in a written document signed by au. parties (in the case of amendments or modifications) or by the party to be charged thereby (in the case of waivers); provided, however, HC may amend the FPR&D and the Poticy (alt as defined below) at any time. Copies of this Agreement with signatures transmitted by facsimite shatl be deemed to be original signed versions of this Agreement. 14. Additional Documents: Ctient acknowledges that it has read and understands this Agreement, the Optum Fitness passport program lnformation Packet document, and the Cancellation Poticy (the "Poticy"). ln the event of a confl.ict between the terms of this Agreement and any of the foregoing documents, the terms of this Agreement shaLt control. 15. Facility Liability lnsurance: Client will at its own cost and expense, maintain (and cause its subcontractors working on the facitity, if any to maintain) the fottowing insurance coverage in futl force: Workers' Compensation lnsurance and Commercial, Liabitity lnsurance, with limitsofnottessthanSf,000,000. TheinsuredmustgiveHeal.thyContributionsthirty(30)days'writtennoticebeforetheinsuranceis cancetted or attered in a way that no longer satisfies the requirements Ctient witt need to provide a copy of the current certificate of tiabitity insurance. 1ó. Benefits; Assignment: This Agreement shatl inure to the benefit of and shalt bind the successors and permitted times assigns of both parties to this Agreement. Ctient may not assign or transfer its interest in this Agreement without the prior written consent of HC. 17. Acknowledgments: Ctient acknowtedges: (A) that HC is not a payer of services, nor an insurer with respect to any services provided by Ctient and its only obtigation with respect to funds received from the Program Provider is to disburse the funds in accordance with the instructions of the Program Provider; (B) that HC shatt have no obtìgation to disburse funds hereunder if a Program Provider faits to provide the funds for reimbursement to HC; and (C) that HC has not made any representation, warranty or guarantee as to any revenue that it may derive from any program. 18. Assignment: Neither party shatl assign this agreement, its rights or obtigations under this agreement or grant a security interest in or pledge as cotlateral any interest herein or therein without wrítten consent of the non-assigning party. 19. Non'exclusivity: Each party understands and acknowledges that the relationship created hereby is of a non-exctusive nature, meaning that either party may do business with any other party that provides the same or simitar services. 20. Email: Heatthy Contributions may from time to time send emails to the addresses referenced in the Smart Login forms to update of program changes, enhancements and other pertinent information. These may inctude communications from health plans or promotional advertisings in connection with our standard services. Notwithstanding, any formal notifications regarding this Agreement shalt be sent to the other party vía certified mait for approvat and verification that such mail.ings do not viotate privacy Laws or opt out notifications by the intended recipient.
Healthy Contrìbutions, LLC Client
By: Signee Name: Tirte: Titte: Signature: Signee Emait: Date: Signature: Date:
6 For internal use only l'# heolthy Wellness- Rew¿rded. rollment Form
Each location's profile will be setup with the Renew Active bv UnitedHealthcare Prosram.
Primary Club Name: Facility Phone:_ Address: City: Cou nty: State: Zip:_ Primary Contact Name: Primary Contact Email: Primary Contact Phone Facility Website UR
**lf primary contact is different for each location, please indicate below.
Other Location(s)/Branches: Other Location(s)/Branches:
Address Address: City: State: City: State:_ County: County: Facility Phone: Facility Phone: Primary Contact Name:_ Primary Contact Na Primary Contact Email: Primary Contact Email Primary Contact Phone:_ Primary Contact Phone Facility Website URL: Facility Website UR
Name: Name: Address Address: City: Qlrla City: State:_ county: County: Facility Phone: Facility Phone Primary Contact Na Primary Contact Name: Primary Contact Emai Primary Contact Emai t. Primary Contact Ph Prímary Contact Phone: Facility Website Facility Website URL:_
Other Location(s)/Bra nches : Other Location(s)/Branches: Name: Name: Address: Address: City: -Zip State:_ City: State:_ County: p:_ County: Zip:_ Facility Phone Facility Phone: Primary Contact Name:_ Primary Contact Name Primary Contact Email: Primary Contact Email: Primary Contac-t Phone:_ Primary Contact Phone:_ Facility Website U Facility Website URL:
7 For internal use only heolthy .. a'. ,-. t--, Vf f.- i :"i-. .". '-l ,...-, t.-,'.-, | .:':"- ..r' ..,1. r: Wellness. Rewarded.
Club Direct Deposit Form
Club lnformation
Facitity Name:
Primary Contact first and last name:
Address: Ctub Phone
City: State: Zip Code:
Direct Ðeposit lnformation - Please choose one option below:
Etectronic Funds Transfer: n Cfrecking I Savings Name on Account: FinanciaI lnstitution:
YOU MAY PASTE A VOIDED CHECK BELOW OVER THE EXAMPLE CHECK PROVIDED-No Deposit Slips Plæ
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PAYTOTHE ORDERQF
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MEñ¡tO ¡ IILTE t¡htgrîtr¡¡ alrl
Routing Number: Account Number:
I authorize Heatthy Contributions to initiate automatic deposits to my account at the financiat institution indicated above. Further, I agree not to hotd Heatthy Contributions responsibte for any delay or loss of funds due to incorrect or incomptete information suppl.ied by me or by my financial institution or due to an error on the part of my financiat institution in depositing funds to my account. lf funds are deposited in error, I understand that a retraction may occur. This agreement wi[[ remain in effect untit Heatthy Contributions receives a written notice of cancettatÍon from me or my financial institution, or untit I submit a new direct deposit form to Heatthy Contributions.
Signature: Date:
Healthy Contributions | LL1- Weír Drive lWoodbury, MN 55L25 | F: 651.438.5196 Inetwork@healthvcontríbutions.com
8 For internal use only r }Ëgefi?ï::-:¡ Wellness. Rewarded.
Srnart Login Website Access Form
This setup will allow you will have access to a variety of tools, reports, and support documentation to manage your reimbursement programs. Please complete and return this form to Healthy Contr¡but¡ons to initiate the setup process.
Facility Name and City
Note: Each login must have a unique email address which will be used as the username. Please record your entries for future reference.
Passwords must be at least 8 characters and contain at least 1 letter and L number.
User 1:
First and Last na
Emailaddress: Password:
User 2:
First and Last name: ,
Emailaddress: Password:
User 3:
First and Last name:
Email address Password:
User 4:
First and Last na
Email address: Password:
lf you would like additional userc to have access to your Healthy Contributions porta¡, please complete a second Smartlogin Form.
HealthyContributions llllWeirDrive lWoodbury,MN 55L25 lF:651.438.5196 [email protected]
9 For internal use only ) healthy l'"# ,' r , ì Wellness. Rewarded. Facilitv Profile Worksheet
ln an effort to highlight the on-going amenities, classes, and personalized fitness plan offerings at your facility, please complete the profile below.
Amen¡t¡es & Classes
1. Does your facility have a pool? B Yes E No 2. ls your facility Co-Ed or Women's Only? ü Co-Ed D Women's Only 3. Does your facility offer Group Exercise classes that are included in a basic membership? D Yes D No 4. Please com the chart below rd com classes offered at r Check all class categories you Optional: Renew Active would like to highlight a complementary class in each category that you offer offer. Please list an offered class that is older adult appropriate.
E Cardio El Strength tr M¡n¿/eo¿y E¡ Aquat¡c B Specialty * Please DO NOT list branded classes created from other th¡rd party Medicare Programs. Class Focus on getting the heart rate up for the duration of the class. This category includes long-time favorites such as step and h¡- Cardio lo floor aerobics, and some more recent favorites such as kickboxing and indoor cycling. Use equipment like light dumbbells, barbells, res¡stance bands, kettle bells or body weight to build muscular strength and endurance. These classes usually involve all the major muscle groups, but can be broken down ¡nto formats that focus on just Strength abdominal, upper body or lower body exercises. These classes are considered non-aerobiq but are a great way to incorporate res¡stance training into a weekly routine without gett¡ng out on the weight room floor. The most recognizable mind/body classes are yoga and Pilates, but these can include stretching or core strength classes. These formats focus on flexibility, core strength and balance with an emphasis on connecting the mind to the physical work Mind/Body of the body. These classes have become more common at mainstream fitness facilities, but can still be found at spec¡alty stud¡os that offer no other formats. Meditation classes are also a form of mind/bodv classes. Specialty classes tend to be nontraditional. Examples of specialty classes are several forms of dance (hip hop, salsa, line Specialty dancing) or self-defense. Water aerobics is a form of aerobic exercise that requires water-¡mmersed participants. Most water aerobics is in a group Aquat¡c fitnessclasssett¡ng. Focusedonaerobicendurance,resistancetra¡ning,andcreatinganenjoyableatmospherewithmusic. ñiffaranf farmc nf r¡¡atar rarnlri¡c m:r¡ ¡n¡lr¡¡la. rn¡¡r 7¡¡mh¡ r¡,âlôr\,^dâ ;a¡¡a rarnlriac rn¡l rn¡¡: inc
Personalized Fitness Plan
ls your location interested in offering a complementary Perconalized Fitness Plan session for eligible members once per calendaryear? E Yes ü ruo Personalized Fitness Plan requirements: 1.. Complementary session must be with a Certified Personal Tra¡ner for a minimum of 45 minutes once per calendar year. 2. Discuss and provide feedback on member's health and wellbeing goals 3. Connect and recommend services, programs and classes that will help the member meet their health and wellbeing goals 4. Present a customized action plan to include an exercise prescription plan 5. Offer an equipment orientation
Benefits to the facilitv for offerins a Personalized Fitness Plan to vour Renew Active members; . lncrease in member enrollment, retention, and utilization yielding more revenue . Be highlighted on the Renew Act¡ve webs¡te as a location offering a personalized fitness plan for eligible members . Connect our members with your services, programs, amenities, and classes which can drive increased engagement and sales opportunities for your facility generating more revenue
10 For internal use only Fitness lncentive P qram Procedures
Faci lity Responsibilities . Complete all Healthy Contributions set up forms and email or fax back to Healthy Contributions. . Complete Optum agreement. r Retain a copy of all program forms in a secure place. . Make a copy of each member's confirmation letter for reference and store in secure location" . Enter all member demographic and confirmation number into Healthy Contributions. r Between the 1st through the 5th calendar day of each month, report monthly utilization records to Hea lthy Contributions. r Correct any false demographíc or fitness incentive provider informatíon based on monthly return reports promptly to safeguard proper payments.
Resubmitting Past Usage lnformation o You may resubmit a member's past usage at any time during the month. lt wíll be submitted with the next month's file submission. (Example: resubmít for December's usage on February 10, it will be submitted with February's file submission through the 1st and the 5th calendar day of March.) . The Renew Actíve by UnitedHealthcare Program will only accept resubmissions for up to 2 months. Please know that it is always up to the program provider to approve or deny any resubmissions.
Viewing and confirming monthly Return Reports . lt is REQUIRED that on or after the 25th of EACH month, the facility logs in to www.healthycontributions.com and views the return report. . Veriû information as necessary on the online return reports. . Correct any incorrect information, paying special attention to all members the club was not paid for if the member had visits, and make resubmissions as necessary.
Reimbursements . Healthy Contributions will directly receive fitness plan funds and will disperse them directly to the club's bank account on or after the 25th of each month.
Changes, Corrections and Deletions . The facility is solely responsible for any changes, corrections and deletions made to member demographic and fitness incentive insurance information.
Cancellation Policy . Please see specific program information noted under Cancellation Policy lnformation in this document.
1L For internal use only a ical P I n e
Member Exercise Period I 1" - end of month . Members work-out periodically throughout the month.
. Clubs receive payments based on individual member's usage, as detailed in the Optum Agreement.
Usage Submission | 1st - 5th calendar day of the month . Member utilization records should be reported to www.healthycontributions.com before the 5th calendar day at mid-night. . Also during this time, you may enter any resubmissions you might have following the resubmissíon guídelines.
. Following submission, usage files are transferred by Healthy Contributions to the Renew Active by U nitedHealthcare Program for processing.
Data Exchange I 6'n - End of month r Healthy Contributions submits one completed usage file to program provider by the 6th of the month or the next available business day.
. The Renew Active by UnitedHealthcare Program team reviews the usage file. . The usage file is returned to Healthy Contributions with status codes by the end of the month or the next available business day.
Reimbursement I On or after the 25th of month . Clubs receive payment based on the criteria and payment schedule outlined by the Optum Agreement. . Return reports are made available to your club for reconciliation.
Resubmissions I Can be entered any time throughout the month . The Renew Active by UnitedHealthcare Program will only accept resubmissions for up to 2 months. For example, resubmissions for the month of April must be entered into the HC website by July's submission (the 1st-Sth calendar day) period. April resubmissions will not be accepted after July and the club will not be paid for those visits.
Additional information, detailed instruction sheets, tutoríals, and walk-throughs are available upon request.
L2 For internal use only Cancellation Policv lnformation
Member Cancellations
. Each facility is required to have prearranged member cancellation policy in place. ¡ lt is important that the facility knows that they can only expect to receive a payment for the members' visits that were made on the last month of their membership. . Please ensure that the members stay in the Healthy Contributions web portal until the last month's payment has been received. Failure to adhere to this may result ín non-payment.
Facility Cancellations
------r--The Opturn agreement requires Renew-Aetive-by-UnitedHealtheare-elubs-teprovidewritten notice to Optum of cancellatÍon per the details outlined in the Optum agreement. . lf you wish to cancel; please provide a cancellation notice to Healthy Contributions in writing by emailing [email protected]. Healthy Contributions will send you a confirmation email once approved. Please note that cancellatíon is not accepted untíl email confírmation is sent back to club. The facilíty is responsible for notifying partícipating members of program cancellation.
Facility Closures
. lt is the owner's responsibility to notify Healthy Contributions when the facility is closing. A 30-day notice is required. . The facility must email their closing notice to: [email protected], or fax to: 651 -438-5196. . Members can locate and re-enroll in the Renew Active by UnitedHealthcare Program at another participating location. Members can contact the Renew Active by UnitedHealthcare team for a list of participating clubs in the area. . lt is the facility's responsibility to notify all members of the club closure.
13 For internal use only a Club M etin I elines
Marketing is an important part of operating a successful business, which is why we have included some tips on marketing the Renew Active by UnitedHealthcare Program in your facility.
Use of logo inforrnation
-. lt is not advised to use the program provider's name, logo, or likeness, in circulars, advertisements, web content, or other forms of solÍcitation without the expressed consent of that particular program provider. ' lf you have questions about the marketing this program, please contact Healthy Contributions at network@ healthycontributíons.com or call your program representatíve.
lnquire with prospective members concerning which insurance provider they currently have
r Prospective members may be intrigued to learn that your facility participates in the Renew Active by UnitedHealthcare program.
Word of Mouth
a Be sure to thoroughly explain the program details to your members. The participat¡ng members will be your biggest advocate and asset! a Encourage your Renew Active by UnitedHealthcare members to refer their friends and family to your club.
Offer promotional Senior Friendly days
r Post fliers around your facility offering a day for members to come and learn about your facility. . Offer small refreshments to those in attendance. ' Explain to those in attendance the importance of fitness and the benefits of choosing a healthy lifestyle.
L4 For internal use only