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Town Council Regular Meeting Agenda TOWN OF HIGH LEVEL REGULAR COUNCIL MEETING Monday, June 14th, 2021 @ 7:00 p.m. Live Streamed through Town of High Level Facebook "We will strive to improve our community's quality of life by providing a safe, sustainable environment through planning, communication and cooperation, both locally and regionally." CALL TO ORDER 2 ADOPTION OF AGENDA 3 REGULAR COUNCIL MEETING Live Streamed through Town of High Level Facebook June 14, 2021 at 7:00 p.m. AGENDA Page 1. CALL TO ORDER 2. ADOPTION OF THE AGENDA 2.1 Regular Council Meeting Agenda for 4-5 June 14, 2021 3. PUBLIC HEARING None. 4. PRESENTATION None. 5. DELEGATIONS None. 6. APPROVAL OF MINUTES 6.1 May 25, 2021 Regular Council Meeting 8-13 unapproved minutes. 7. DELEGATION BUSINESS None. 8. MAYOR’S REPORT 8.1 Review of the Mayors Report 9. COUNCIL COMMITTEE REPORTS 9.1 Committees on which Councillors are 16-17 appointed: Deputy Mayor Langford Reports from various committees on which Councillor Anderson Councillors are appointed. Councillor Jessiman Councillor Morgan Councillor Welke 10. ADMINISTRATION REPORTS 10.1 Council’s Action List Council review. 19-21 10.2 Capital Project Status Report Council review. 22-24 10.3 Financial Report – April 2021 Council review. 25-27 4 10.4 Monthly Report to Council – May 2021 Council review. 28-35 11. ADMINISTRATIVE INQUIRIES None. 12. OLD BUSINESS 12.1 RFD: Multi-purpose facility final design. Request to Council to accept the development 37-44 design for the multi-purpose facility. 12.2 RFD: Bylaw 1017-20 Request to Council to defeat Second Reading 45-48 of Bylaw 1017-20. 13. NEW BUSINESS 13.1 RFD: proposed Bylaw 1023-21, Amendment to Request to Council to consider First Reading of 50-63 Land Use Bylaw 1018-21. proposed Bylaw 1023-21, an Amendment to Land Use Bylaw 1018-21; and to set a Public Hearing date. 13.2 RFD: Boiler replacement at R.E Walter Request to Council to consider replacing the 64-65 Memorial Aquatic Centre boiler at the R.E. Walter Aquatic Centre 13.3 Administrative Request – Canada Day Council Request to Council to participate in Canada Day 66-67 participation. festivities. 14. CORRESPONDENCE FOR ACTION None. 15. CORRESPONDENCE FOR INFORMATION 15.1 Regional Economic Development Initiative – April 28, 2021 meeting minutes 69-73 15.2 Letter from MLA Dan Williams – Tolko beehive burner demolished, certificate of variance payments/distribution of payments. 74-75 15.3 Peace Library System meeting highlights, May 29, 2021 76-79 15.4 Peace Library System 2020 Annual Report and 2020 Audited Financial Statements 81-99 15.5 Update 3 – Mayor Janet Jaybush, Mayerthorpe – Towns West/AUMA 101-105 15.6 Life Saving Society - Proclamation Req., National Drowning Prevention Week July 18-24, 2021 106-107 15.7 Shannon Stubbs, MP – Bill C-21 introduced, changes to the Criminal Code and the Fire Arms Act 108-111 15.8 Response from Minister Shandro re Covid-19 immunization program 112 15.9 Heimstaed lodge transfer 113-115 16. NOTICE OF MOTIONS None. 17. QUESTION PERIOD 18. CLOSED SESSION 18.1 Licensed Day Home - Advice from officials, Pursuant to FOIP Part 1, Division 2, section 24(1)(b)(i). 5 18.2 Current project tendering results brief - Business interests of a third party and Advice from officials, Pursuant to FOIP Part 1, Division 2, sections 16(1) and 24(1)(b)(i), respectively. 18.3 RFD: Additional funding for Raw Water Pumphouse at Footner - Advice from officials, Pursuant to FOIP Part 1, Division 2, section 24(1)(b)(i) and (g). 18.4 RFD: Footner Waterline connections Advice from officials Pursuant to FOIP Part 1, Division 2, sections 24(1)(a) and 24(1)(b))(i), respectively. 18.5 RFD: Airport staffing position enhancement Advice from officials Pursuant to FOIP Part 1, Division 2, sections 24(1)(d) and (g), respectively. 18.6 Regional Service Sharing Agreement - Intergovernmental Relations and Advice from officials, pursuant to FOIP Part 1, Division 2, sections 21(1)(ii), and 24(1)(a), respectively. 19. ADJOURNMENT 6 APPROVAL OF MINUTES 7 TOWN OF HIGH LEVEL REGULAR COUNCIL VIRTUAL MEETING MINUTES Live Stream through Town of High Level Facebook May 25, 2021 at 7:00 p.m. UNAPPROVED MINUTES IN ATTENDANCE: COUNCIL Boyd Langford Deputy Mayor Brent Anderson Councillor Mike Morgan Councillor Jan Welke Councillor REGRETS Crystal McAteer Mayor Terry Jessiman Councillor STAFF Clark McAskile Chief Administrative Officer Jeri Phillips Director of Finance and Administration Ruth Rolfe Director of Community Services Keith Straub Director of Operations Rodney Schmidt Director of Protective Services Hayley Gavin Land Use and Planning Manager Bill Schnarr Communication Coordinator Charles Carstens Manager HR/Payroll and IT Sandra Beaton Municipal Clerk/Recording Secretary 1. CALL TO ORDER Deputy Mayor Langford called the meeting to order at 7:00 p.m. 2. ADOPTION OF AGENDA Regular Meeting Agenda, Request for any changes to the agenda. May 25, 2021 - Move 15.3 to New Business Item 13.5. Resolution# 187-21 Moved by Councillor Morgan THAT Council adopt the May 25, 2021 Regular Meeting Agenda as amended. CARRIED 3. PUBLIC HEARING Unapproved None. 4. PRESENTATIONS None. 5. DELEGATIONS None. 8 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES May 25, 2021 6. APPROVAL OF THE MINUTES 6.1 May 10, 2021 Regular Council Resolution# 188-21 meeting unapproved minutes Moved by Councillor Anderson THAT Council approve the May 10, 2021 Regular Council meeting minutes as circulated. CARRIED 7. DELEGATION BUSINESS None. 8. MAYOR’S REPORT 8.1 Mayor’s Report for period Mayor McAteer previously emailed her report to Council/CAO May 10 to May 25, 2021 May 11 – Airport Beautification/Enhancement Task Force Airport signage, paint and flooring samples, and kitchen ideas. May 18 – Community Economic Development Initiation (CEDI) Workshop #5, Graduation Joint strategic plans for coming years, Sub-committee join work – Multi-purpose facility, waterline / wastewater, Joint emergency plan, Friendship Agreement (signing / celebration) May 18 – McMillan Vantage, discussion re strategies for meeting with the Prime Minister’s Office May 19 – High Level/ Dene Tha’ / Prime Minister’s Office Presented overview of the Multi-purpose facility Identified Ministries to meet with re budgets-portfolios June 1st meeting with Minister McKenna (Infrastructure) to discuss project. May 20 – Federation of Canadian Municipalities (FCM) meeting Met with organizers re Dene Tha’/ToHL presentation roll out for June 3rd. Resolution# 189-21 Moved by Councillor Welke THAT Council accept the Mayor’s report for information. CARRIED 9. COUNCIL COMMITTEE REPORTS 9.1 Committee reports onUnapproved which Deputy Mayor Langford: Councillors are appointed: May 11 – High Level Public Forests Advisory Group (PFAG) meeting Deputy Mayor Langford May 12 – Elected Official Education Program (EOEP), Regional Councillor Anderson Partnerships and Collaboration Councillor Jessiman May 18 – CEDI Workshop #5, Graduation Councillor Morgan May 19 – EOEP, last module of Regional Partnerships and Collaboration Councillor Welke May 20 – Mackenzie Regional Waste Management Commission (MRWMC) Councillor Anderson: May 12 – High Level Municipal Library Board meeting. Page 2 9 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES May 25, 2021 Councillor Jessiman: Did not attend the meeting. Councillor Morgan: May 12 – High Level Municipal Library Board and Mackenzie County Library meeting. May 18 – CEDI Workshop #5, Graduation May 20 – MRWMC meeting May 25 – Northern Lakes College, Community Education Committee (CEC) meeting - High Level campus Councillor Welke: May 18 – CEDI Graduation May 25 – Northern Lakes College, CEC meeting – High Level Campus Resolution# 190-21 Moved by Councillor Morgan THAT Council accept the Councillor Committee reports for information. CARRIED 10. ADMINISTRATIVE REPORTS 10.1 Council Action List Resolution# 191-21 Moved by Councillor Anderson THAT Council accept the Action List for information. CARRIED 11. ADMINISTRATIVE INQUIRIES None. 12. OLD BUSINESS 12.1 RFD: Vitalization Grant Resolution# 192-21 Program Policy #248-14 Moved by Councillor Morgan THAT Council rescind Policy #248–14 Vitalization Grant Program; and THAT Council adopt Policy #266–21 Vitalization Grant Program as presented. CARRIED 13. NEW BUSINESS 13.1 RFD: Land ManagementUnapproved Policy Resolution# 193-21 and Inventory Moved by Councillor Welke THAT Council rescind Policy 247-13 Land Management; and THAT Council adopt Policy 265-21 Land Management as presented. CARRIED Page 3 10 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES May 25, 2021 13.2 Regional Service Sharing Resolution# 194-21 Agreement – June 5, 2021 mediation Moved by Councillor Morgan THAT all available Council attend the Regional Service Sharing Agreement mediation on June 5, 2021. CARRIED 13.3 RFD: Airport Beautification Resolution# 195-21 Task Force Moved by Councillor Anderson THAT Council approves the relocation of the airport refrigerator/freezer to the Public Works Shop; and THAT the sale of the remaining kitchen equipment and appliances with revenue be added to Airport Reserve. CARRIED 13.4 RFD: Granular Activated Resolution# 196-21 Carbon Replacement Moved by Councillor Welke THAT Council allocate $115,000.00 from the Utility Reserves to fund the Granular Activated Carbon Replacement Project. CARRIED 13.5 AB Recreation & Parks Resolution# 197-21 Association - June is Recreation & Moved by Councillor Welke Parks Month proclamation request THAT Council accept the Alberta Recreation and Parks request for proclamation letter for information. CARRIED 14. CORRESPONDENCE FOR ACTION None. 15. CORRESPONDENCE FOR INFORMATION 15.1 Town of High Level 2021 Municipal Sustainability Funding letter 15.2 NWSAR, 2021-05-18 unapproved Committee Minutes Moved to New Business 13.5 Resolution# 198-21 Moved by Councillor Morgan UnapprovedTHAT Council accept items 15.1 and 15.2 for information. CARRIED 16. NOTICE OF MOTIONS None. Page 4 11 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES May 25, 2021 17. QUESTION PERIOD None. 18. CLOSED SESSION Deputy Mayor Langford announced the meeting will move into closed session and requested a motion from Council.
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