TOWN OF HIGH LEVEL
REGULAR COUNCIL MEETING
Monday, June 14th, 2021 @ 7:00 p.m. Live Streamed through Town of High Level Facebook
"We will strive to improve our community's quality of life by providing a safe, sustainable environment through planning, communication and cooperation, both locally and regionally."
CALL TO ORDER
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ADOPTION OF AGENDA
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REGULAR COUNCIL MEETING Live Streamed through Town of High Level Facebook June 14, 2021 at 7:00 p.m.
AGENDA
Page 1. CALL TO ORDER
2. ADOPTION OF THE AGENDA 2.1 Regular Council Meeting Agenda for 4-5 June 14, 2021
3. PUBLIC HEARING None.
4. PRESENTATION None.
5. DELEGATIONS None.
6. APPROVAL OF MINUTES 6.1 May 25, 2021 Regular Council Meeting 8-13 unapproved minutes.
7. DELEGATION BUSINESS None.
8. MAYOR’S REPORT 8.1 Review of the Mayors Report
9. COUNCIL COMMITTEE REPORTS 9.1 Committees on which Councillors are 16-17 appointed: Deputy Mayor Langford Reports from various committees on which Councillor Anderson Councillors are appointed. Councillor Jessiman Councillor Morgan Councillor Welke
10. ADMINISTRATION REPORTS 10.1 Council’s Action List Council review. 19-21
10.2 Capital Project Status Report Council review. 22-24
10.3 Financial Report – April 2021 Council review. 25-27
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10.4 Monthly Report to Council – May 2021 Council review. 28-35
11. ADMINISTRATIVE INQUIRIES None.
12. OLD BUSINESS 12.1 RFD: Multi-purpose facility final design. Request to Council to accept the development 37-44 design for the multi-purpose facility.
12.2 RFD: Bylaw 1017-20 Request to Council to defeat Second Reading 45-48 of Bylaw 1017-20.
13. NEW BUSINESS 13.1 RFD: proposed Bylaw 1023-21, Amendment to Request to Council to consider First Reading of 50-63 Land Use Bylaw 1018-21. proposed Bylaw 1023-21, an Amendment to Land Use Bylaw 1018-21; and to set a Public Hearing date.
13.2 RFD: Boiler replacement at R.E Walter Request to Council to consider replacing the 64-65 Memorial Aquatic Centre boiler at the R.E. Walter Aquatic Centre
13.3 Administrative Request – Canada Day Council Request to Council to participate in Canada Day 66-67 participation. festivities.
14. CORRESPONDENCE FOR ACTION None.
15. CORRESPONDENCE FOR INFORMATION 15.1 Regional Economic Development Initiative – April 28, 2021 meeting minutes 69-73 15.2 Letter from MLA Dan Williams – Tolko beehive burner demolished, certificate of variance payments/distribution of payments. 74-75 15.3 Peace Library System meeting highlights, May 29, 2021 76-79 15.4 Peace Library System 2020 Annual Report and 2020 Audited Financial Statements 81-99 15.5 Update 3 – Mayor Janet Jaybush, Mayerthorpe – Towns West/AUMA 101-105 15.6 Life Saving Society - Proclamation Req., National Drowning Prevention Week July 18-24, 2021 106-107 15.7 Shannon Stubbs, MP – Bill C-21 introduced, changes to the Criminal Code and the Fire Arms Act 108-111 15.8 Response from Minister Shandro re Covid-19 immunization program 112 15.9 Heimstaed lodge transfer 113-115
16. NOTICE OF MOTIONS None.
17. QUESTION PERIOD
18. CLOSED SESSION 18.1 Licensed Day Home - Advice from officials, Pursuant to FOIP Part 1, Division 2, section 24(1)(b)(i).
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18.2 Current project tendering results brief - Business interests of a third party and Advice from officials, Pursuant to FOIP Part 1, Division 2, sections 16(1) and 24(1)(b)(i), respectively.
18.3 RFD: Additional funding for Raw Water Pumphouse at Footner - Advice from officials, Pursuant to FOIP Part 1, Division 2, section 24(1)(b)(i) and (g).
18.4 RFD: Footner Waterline connections Advice from officials Pursuant to FOIP Part 1, Division 2, sections 24(1)(a) and 24(1)(b))(i), respectively.
18.5 RFD: Airport staffing position enhancement Advice from officials Pursuant to FOIP Part 1, Division 2, sections 24(1)(d) and (g), respectively.
18.6 Regional Service Sharing Agreement - Intergovernmental Relations and Advice from officials, pursuant to FOIP Part 1, Division 2, sections 21(1)(ii), and 24(1)(a), respectively.
19. ADJOURNMENT
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MINUTES APPROVAL OF
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TOWN OF HIGH LEVEL REGULAR COUNCIL VIRTUAL MEETING MINUTES Live Stream through Town of High Level Facebook May 25, 2021 at 7:00 p.m.
UNAPPROVED MINUTES
IN ATTENDANCE: COUNCIL Boyd Langford Deputy Mayor Brent Anderson Councillor Mike Morgan Councillor Jan Welke Councillor
REGRETS Crystal McAteer Mayor Terry Jessiman Councillor
STAFF Clark McAskile Chief Administrative Officer Jeri Phillips Director of Finance and Administration Ruth Rolfe Director of Community Services Keith Straub Director of Operations Rodney Schmidt Director of Protective Services Hayley Gavin Land Use and Planning Manager Bill Schnarr Communication Coordinator Charles Carstens Manager HR/Payroll and IT Sandra Beaton Municipal Clerk/Recording Secretary
1. CALL TO ORDER Deputy Mayor Langford called the meeting to order at 7:00 p.m.
2. ADOPTION OF AGENDA Regular Meeting Agenda, Request for any changes to the agenda. May 25, 2021 - Move 15.3 to New Business Item 13.5.
Resolution# 187-21 Moved by Councillor Morgan THAT Council adopt the May 25, 2021 Regular Meeting Agenda as amended.
CARRIED
3. PUBLIC HEARING Unapproved None.
4. PRESENTATIONS None.
5. DELEGATIONS None.
8 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES May 25, 2021
6. APPROVAL OF THE MINUTES 6.1 May 10, 2021 Regular Council Resolution# 188-21 meeting unapproved minutes Moved by Councillor Anderson THAT Council approve the May 10, 2021 Regular Council meeting minutes as circulated.
CARRIED
7. DELEGATION BUSINESS None.
8. MAYOR’S REPORT 8.1 Mayor’s Report for period Mayor McAteer previously emailed her report to Council/CAO May 10 to May 25, 2021 May 11 – Airport Beautification/Enhancement Task Force Airport signage, paint and flooring samples, and kitchen ideas. May 18 – Community Economic Development Initiation (CEDI) Workshop #5, Graduation Joint strategic plans for coming years, Sub-committee join work – Multi-purpose facility, waterline / wastewater, Joint emergency plan, Friendship Agreement (signing / celebration) May 18 – McMillan Vantage, discussion re strategies for meeting with the Prime Minister’s Office May 19 – High Level/ Dene Tha’ / Prime Minister’s Office Presented overview of the Multi-purpose facility Identified Ministries to meet with re budgets-portfolios June 1st meeting with Minister McKenna (Infrastructure) to discuss project. May 20 – Federation of Canadian Municipalities (FCM) meeting Met with organizers re Dene Tha’/ToHL presentation roll out for June 3rd.
Resolution# 189-21 Moved by Councillor Welke THAT Council accept the Mayor’s report for information.
CARRIED
9. COUNCIL COMMITTEE REPORTS 9.1 Committee reports onUnapproved which Deputy Mayor Langford: Councillors are appointed: May 11 – High Level Public Forests Advisory Group (PFAG) meeting Deputy Mayor Langford May 12 – Elected Official Education Program (EOEP), Regional Councillor Anderson Partnerships and Collaboration Councillor Jessiman May 18 – CEDI Workshop #5, Graduation Councillor Morgan May 19 – EOEP, last module of Regional Partnerships and Collaboration Councillor Welke May 20 – Mackenzie Regional Waste Management Commission (MRWMC)
Councillor Anderson: May 12 – High Level Municipal Library Board meeting.
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9 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES May 25, 2021
Councillor Jessiman: Did not attend the meeting.
Councillor Morgan: May 12 – High Level Municipal Library Board and Mackenzie County Library meeting. May 18 – CEDI Workshop #5, Graduation May 20 – MRWMC meeting May 25 – Northern Lakes College, Community Education Committee (CEC) meeting - High Level campus
Councillor Welke: May 18 – CEDI Graduation May 25 – Northern Lakes College, CEC meeting – High Level Campus
Resolution# 190-21 Moved by Councillor Morgan THAT Council accept the Councillor Committee reports for information.
CARRIED
10. ADMINISTRATIVE REPORTS 10.1 Council Action List Resolution# 191-21 Moved by Councillor Anderson THAT Council accept the Action List for information.
CARRIED
11. ADMINISTRATIVE INQUIRIES None.
12. OLD BUSINESS 12.1 RFD: Vitalization Grant Resolution# 192-21 Program Policy #248-14 Moved by Councillor Morgan THAT Council rescind Policy #248–14 Vitalization Grant Program; and THAT Council adopt Policy #266–21 Vitalization Grant Program as presented.
CARRIED
13. NEW BUSINESS 13.1 RFD: Land ManagementUnapproved Policy Resolution# 193-21 and Inventory Moved by Councillor Welke THAT Council rescind Policy 247-13 Land Management; and THAT Council adopt Policy 265-21 Land Management as presented.
CARRIED
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10 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES May 25, 2021
13.2 Regional Service Sharing Resolution# 194-21 Agreement – June 5, 2021 mediation Moved by Councillor Morgan THAT all available Council attend the Regional Service Sharing Agreement mediation on June 5, 2021.
CARRIED
13.3 RFD: Airport Beautification Resolution# 195-21 Task Force Moved by Councillor Anderson THAT Council approves the relocation of the airport refrigerator/freezer to the Public Works Shop; and
THAT the sale of the remaining kitchen equipment and appliances with revenue be added to Airport Reserve.
CARRIED
13.4 RFD: Granular Activated Resolution# 196-21 Carbon Replacement Moved by Councillor Welke THAT Council allocate $115,000.00 from the Utility Reserves to fund the Granular Activated Carbon Replacement Project.
CARRIED
13.5 AB Recreation & Parks Resolution# 197-21 Association - June is Recreation & Moved by Councillor Welke Parks Month proclamation request THAT Council accept the Alberta Recreation and Parks request for proclamation letter for information.
CARRIED
14. CORRESPONDENCE FOR ACTION None.
15. CORRESPONDENCE FOR INFORMATION 15.1 Town of High Level 2021 Municipal Sustainability Funding letter 15.2 NWSAR, 2021-05-18 unapproved Committee Minutes Moved to New Business 13.5
Resolution# 198-21 Moved by Councillor Morgan UnapprovedTHAT Council accept items 15.1 and 15.2 for information.
CARRIED
16. NOTICE OF MOTIONS None.
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11 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES May 25, 2021
17. QUESTION PERIOD None.
18. CLOSED SESSION Deputy Mayor Langford announced the meeting will move into closed session and requested a motion from Council.
Resolution# 199-21 Moved by Councillor Anderson THAT Council move into closed session at 7:22 p.m., pursuant to FOIP Part 1, Division 2, sections 21(1)(a) and (c), and 24(1), respectively.
CARRIED
Councillors B. Langford, M. Morgan, J. Welke, B. Anderson, and the following staff: C. McAskile, J. Phillips, R. Rolfe, K. Straub, R. Schmidt, H. Gavin, B. Schnarr, C. Carstens, and S. Beaton remained in the closed session meeting.
Resolution# 200-21 Moved by Councillor Anderson THAT Council move out of closed session at 8:11 p.m.
CARRIED
18.1 Multi-purpose Facility / Resolution# 201-21 Emergency Reception Centre – Moved by Councillor Morgan Conditional grant funding, THAT Council submit a proposal to Alberta Environment and Parks Intergovernmental Relations and allocating the entirety of the Burner Variance Grant to the outlined Advice from officials, pursuant to elements of the Multipurpose Facility/Emergency Reception Centre FOIP Part 1, Division 2, sections project. 21(1)(a) and (c), and 24(1), respectively. CARRIED
18.2 Regional Service Sharing Resolution# 202-21 Agreement, Moved by Councillor Morgan Intergovernmental Relations and THAT Council enter into the High Clouds Incorporated Mediation- Advice from officials, pursuant to Arbitration (Med-Arb) Agreement. FOIP Part 1, Division 2, sections 21(1)(i), and 24(1)(g), respectively. CARRIED
Resolution# 203-21 UnapprovedMoved by Councillor Anderson THAT Council enter into the High Clouds Incorporated Arbitration Retainer Agreement.
CARRIED
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12 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES May 25, 2021
19. ADJOURNMENT Resolution# 204-21 Moved by Councillor Morgan THAT Council adjourn the May 25, 2021 meeting at 8:12 p.m.
CARRIED
Mayor
Municipal Clerk
Unapproved
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REPORT S MAYOR’
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REPORTS COUNCIL COMMITTEE COMMITTEE COUNCIL
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COMMITTEES ON WHICH COUNCILLORS ARE APPOINTED NOV 2020 - OCT 2021
COMMITTEE MEMBERS MEETINGS OWNER
Mayor McAteer and Councillor Jessiman Airport Beautification / Enhancement Airport user group rep: Adam Kent (Nov 2020) Task Force As needed TOHL MFTA Rep: Heather Jonson (Oct 2020) (est. March 2020) Public member: Darlene Anderson (Nov 2020)
Mayor McAteer Assessment Review Board (ARB) Deputy Mayor Langford (cert. to Apr 2021) As needed TOHL Public Member: Jerry Chomiak (cert. to Feb 2022) Councillor Welke / Alternate: Mayor McAteer Chamber of Commerce Rep: Cheryl Welke Banner of Remembrance Committee As needed TOHL Veterans: Scott Chandler, Robyn Dwyer and Randy Hume Mayor McAteer Boreal Housing Foundation As arranged OTHER Public Member: Clark McAskile
Community, Economic Development 1st Wed Mayor McAteer and Deputy Mayor Langford OTHER Initiative (CEDI) q/month
Community Futures of Northwest Councillor Welke / Alternate: Mayor McAteer Monthly OTHER Alberta
High Level and District Chamber of Councillor Anderson 2nd Wed OTHER Commerce Alternate: Councillor Welke q/month
High Level Forests Public Advisory Deputy Mayor Langford and Councillor Morgan As arranged OTHER Group
Councillor Morgan and Councillor Anderson Sylvia Kennedy (expires Nov 2022) Last ShawnaLee Jessiman (expires Jan 2024) High Level Municipal Library Board Wednesday OTHER Kathi Barrow (expires Dec 2021) q/month Zaiell Robichaud (expires Dec 2021) Karen Brideau (expires Dec 2023)
Councillor Jessiman / High Level Policing Society Monthly OTHER Alternate: Councillor Anderson
Councillor Anderson / 3rd Tuesday High Level Transportation Society OTHER Alternate: Councillor Morgan q/month
Mayor McAteer, Councillor Morgan and High School Bursary Committee Annually TOHL Councillor Welke
1st Wed Golden Range Society Mayor McAteer / Alternate: Councillor Anderson OTHER q/month
Inter-Governmental Negotiation Mayor McAteer, Deputy Mayor Langford and Committee & Regional Sustainability As needed TOHL Councillor Morgan Working Committee JOINT Inter-Municipal Planning Commission Councillor Morgan and Councillor Anderson Monthly TOHL & (IMPC) Public Member: vacant COUNTY
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Councillor Jessiman (cert. to Mar 2022), Deputy Mayor Langford (cert to Oct 2021) JOINT Inter-Municipal Subdivision and Public Members: Karen Holditch (Oct 2021) As needed TOHL & Development Appeal Board Jerry Chomiak (Oct 2021) COUNTY Julia Alemayehu (Jan 2024)
Mackenzie Frontier Tourist 3rd Wed. Councillor Morgan and Mayor McAteer (alternate) OTHER Association (MFTA) q/month
Mackenzie Regional Charity Golf Deputy Mayor Langford and Councillor Morgan As arranged COUNTY Committee
Mackenzie Regional Waste 3rd Saturday Deputy Mayor Langford and Councillor Morgan OTHER Management Commission q/month
Mayor McAteer and Councillor Morgan Naming Rights and Sponsorship DTFN Reps: Jordan Asels and Jocelyn Asels As arranged TOHL Task Force (est. Feb 2021) Public member HL area: Jacquie Bateman
Northern Alberta Elected Leaders Mayor McAteer and Deputy Mayor Langford As arranged OTHER (NAEL)
Northern Lakes College, Community Northern Councillor Welke Education Committee (CEC) - High As arranged Lakes Alternate: Councillor Morgan Level Campus College
Northern Transportation Advocacy Mayor McAteer Monthly OTHER Bureau (NTAB) Alternate: Deputy Mayor Langford
Northwest Alberta Regional Councillor Jessiman and Councillor Anderson As arranged TOHL Emergency Advisory Committee
Northwest Regional Fetal Alcohol Councillor Welke Monthly OTHER Spectrum Disorder Society Alternate: Mayor McAteer
Northwest Species at Risk Mayor McAteer and Councillor Morgan As needed OTHER Committee (NWSAR)
Councillor Anderson Peace Library System (PLS) Quarterly OTHER Alternate: Councillor Morgan
Regional Economic Development Mayor McAteer and Deputy Mayor Langford 4th Tues. OTHER Initiative (REDI) Alternate: Councillor Jessiman q/month
Deputy Mayor Langford (Oct 2021) Councillor Jessiman (Mar 2022) Subdivision & Development Appeal Karen Holditch (Oct 2021) As needed TOHL Board (SDAB) Jerry Chomiak (Oct 2021) Julia Alemayehu (Jan 2024)
Town of High Level Municipal Mayor McAteer, Councillor Jessiman and Annually TOHL Emergency Advisory Committee Councillor Anderson
Vitalization Committee All of Council As needed TOHL
Mayor McAteer Water North Coalition (WNC) As arranged OTHER Alternate: Councillor Morgan
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REPORTS ADMINISTRATION
18 Council Action List
Meeting Depart. Item Res. # Instructions from Council Target Date Status / Comments Date Lead Economic Developers Feb 24/2020 067-20 THAT Council decline participation in the 2020 Admin. Jan 2021 OPEN Assoc. (AB) Conference Regular Mtg. Economic Development Assoc. Conference and defer the decision of participation at the 2021 conference to Jan 7, 2021 update: Jan 2021. Pending interest/invitation from EDA to Cando to host a (EDA Xperience 2021 Conference is May 19-20, 2021) CEDI presentation.
Water Service Mar 23/2020 122-20 THAT Council defer the Water Service Agreement with CAO / Apr 14/2020 OPEN Agreement with the Regular Mtg. the Dene Tha’ for Bushe River to the April 14, 2020 Director of Dene Tha’ for Bushe Regular Council meeting. Ops. Deferred River May 12 update: Forwarded to DTFN Chief and Council for review
IT Briefing Note, Originally presented at the Nov 18, 2019 CoW meeting IT Ongoing OPEN Cellular Broadband May 19/2020 Recommendation 065-19 May 19 update - Awaiting Committee THAT Council table the IT Briefing Note, Cellular report from CCI Wireless. of the Whole Broadband for 6 months.
Aug 24/2020 305-20 THAT Administration continue to investigate cost Administration continues to Regular Mtg. sharing and other options and/or partnerships regarding investigate. internet/fiber optics.
Oct 13/2020 Administrative update provided re ‘back on track’ with Administrative continues to Regular Mtg. CCI Wireless (Xplornet) investigate.
Jan 11/2021 016-21 THAT letters of support for applications under the CAO/IT Ongoing Universal Broadband Fund be provided to any interested party willing to install broadband internet services in the Town of High Level.
Development of new Aug 4/2020 Aug 24/2020 OPEN rodeo grounds Special Mtg. Admin. will bring to the Aug 24/20 Regular mtg.
Aug 24/2020 315-20 THAT Council instruct Administration to meet with the Operations Sep 14/2020 Sep 14/20 Regular Regular Mtg. Agriculture Society and discuss the options to finish the meeting agenda development of the new rodeo grounds.
Sep 14/2020 No motions from Council. Dec 14/2020 Item remains open – Dir Ops Regular Mtg. to bring a report to Council.
19 Meeting Depart. Item Res. # Instructions from Council Target Date Status / Comments Date Lead Sponsorship and Feb 16/2021 THAT Administration bring a Terms of Reference for a Director of Feb 22/2021 CLOSED Naming Rights for the CoW mtg. Naming Rights and Sponsorship Task Force to the Community Multipurpose facility. February 22, 2021 Regular meeting. Services TOR approved and 2 elected officials appointed to the Feb 22.2021 073-21 THAT the terms of reference for the sponsorship and Naming Rights and Regular Mtg. naming task force for the new multi-purpose facility are Sponsorship Task Force. approved as presented; FURTHER, That Council appoint Mayor McAteer and Two representatives from the Councillor Morgan to the Naming Rights and DTFN and one public Sponsorship Task Force. member appointed.
Proposed Bylaw Dec 7/2020 450-20 THAT Council provide First Reading to proposed Land Use & Jan 25/2021 OPEN 1017-20, Amendment to Regular Mtg. Bylaw 1017–20 and set a Public Hearing date for the Planning Land Use Bylaw 944-13, January 25, 2021 Regular Council meeting. Manager being a bylaw to rezone Plan 4507, Block 22, Dec 14/2020 467-20 THAT Council amend Resolution #450–20 and set a Feb 8/2021 Public Hearing held Lots 3, 4, 5, 6 and 7 Regular Mtg. Public Hearing date for proposed Bylaw 1017–20 on February 8, 2021. from Low Density February 8, 2021. Residential (R-1) to Medium Density Feb 8/2021 057-21 THAT Council table Bylaw 1017-20, Amendment to May 25/2021 Tabled to May 25/2021 Residential (R-2) Regular Mtg. Land Use Bylaw 944-13 to the May 25th Regular Council meeting.
Mackenzie County and Feb 8/2021 065-21 THAT Council reply to the February 2, 2021 letter from Council/ Feb 22/2021 OPEN Town of High Level Regular Mtg. Mackenzie County regarding the Regional Service Admin. Discussions ongoing Regional Service Sharing Agreement / Intermunicipal Collaborative Sharing Agreement Framework.
Feb 22/2021 079-21 THAT Administration proceed with negotiations with Ongoing Regular Mtg. Mackenzie County as per Council’s instructions.
May 25/2021 194-21 THAT all available Council attend the Regional Service Council Jun 5/2021 Sharing Agreement mediation on Jun 5/2021.
Multi-purpose facility Mar 15/2021 THAT Council rise and report the Multi-purpose facility Director Mar 22/2021 OPEN CoW Mtg. time lines item to the March 22, 2021 Regular Council Community meeting. Services
Mar 22/2021 109-21 THAT subdivisions and a legal agreement with change Ongoing Regular Mtg. of ownership, are completed for Fort Vermillion School Division (FVSD) and Town of High Level’s adjacent property, for the area designated for the new multi- purpose facility and resultant land exchange for FVSD.
20 Meeting Depart. Item Res. # Instructions from Council Target Date Status / Comments Date Lead Vitalization Grant Apr 19/2021 THAT Council rise and report on the Vitalization Grant Develop. Apr 26/2021 CLOSED Application and review Cow Mtg. Application at the April 26, 2021 Regular Council Vitalization Grant Application of the grant program meeting; was approved. Chq request policy. sent to Accts Payable. AND THAT Administration bring the discussion on the May 10/2021 Vitalization Grant Program policy to a future Council meeting.
May 10/2021 173-21 THAT Administration bring Vitalization Grant Policy May 25/2021 Regular Mtg. #248-14 to the May 25, 2021 Regular Council meeting.
May 25/2021 192-21 THAT Council rescind Policy #248–14 Vitalization Grant (new) Vitalization Grant Program; and Policy adopted by Council. THAT Council adopt Policy #266–21 Vitalization Grant Program as presented.
Community Peace Apr 19/2021 THAT Council defer the Community Policing Officer Director of OPEN Office Program CoW Mtg. Program to a future Council meeting. Protect Svcs
Land Management May 17/2021 THAT Council rise and report the Land Management Land Use & May 25/2021 CLOSED Policy and Inventory CoW Mtg. Policy and Inventory item to the May 25th Regular Planning Council meeting. Manager
May 25/2021 THAT Council rescind Policy 247-13 Land (new) Land Management Management; and Policy adopted by Council. THAT Council adopt Policy 265-21 Land Management as presented.
Regional Service May 17/2021 THAT Council rise and report the Regional Shared CAO May 25/2021 OPEN Sharing Agreement CoW Mtg. Services Agreement (RSSA) item to the May 25, 2021 Regular Council meeting in order to ratify Councils attendance at the June 5, 2021 RSSA mediation.
May 25/2021 194-21 THAT all available Council attend the Regional Service Council Jun 5/2021 Sharing Agreement mediation on June 5, 2021.
21 TOWN OF HIGH LEVEL CAPITAL BUDGET 2021 PROJECT STATUS REPORT (INCLUDES CARRYFORWARD PROJECTS) LAST UPDATE - JUNE 10, 2021
2021 PROJECTS ADMINISTRATION Project Date Updated Total Budgeted Amt Funding Sources 2021 COST Physical Status to Date General Comments Updated By
Meet with Design Engineer Town Hall Back-Up Generator 10-Jun-21 $ 180,000.00 MSI (100%) Started initial Design Process Keith on site May 19th
Asset Management - City Wide 18-Feb-21 $ 70,000.00 General Reserves ($20,000); FCM ($50,000) Jeri
General Reserves ($50,000); CRTC High Level Fibre Project 18-Feb-21 $ 7,000,000.00 ($5,000,000); Debenture ($950,000); Other Jeri ($1,000,000)
Audio/Visual Upgrade 18-Feb-21 $ 70,000.00 General Reserves (100%) Jeri
Community Master Plan 18-Feb-21 $ 60,000.00 General Reserves (100%) Jeri
COMMUNITY SERVICES Project Date Updated Total Budgeted Amt Funding Sources 2021 COST Physical Status to Date General Comments Updated By Trees cleared, land mulched and scraped, General Reserves ($80,000); County Funding Community Park Upgrade - Construction 28-May-21 $ 400,000.00 45% Complete geotechnical done, waiting for report, Ruth ($20,000); MSP & MSI ($300,000) scheduling topographical Working on a request for quote for asphalt Museum Parking Lot 9-Apr-21 $ 100,000.00 MSI (100%) 10% Complete Ruth repair and paving County Funding ($2,000,000); ICIP Multiuse Facilities - New Construction 18-Feb-21 $ 58,000,000.00 ($50,000,000); Debenture ($3,000,000); Other Res# 469-20 not to exceed $88,000,000 Jeri ($3,000,000) County Funding (20%); Multiuse Facilities - Tender Documents/Permits 18-Feb-21 $ 2,000,000.00 Jeri Debenture (80%)
Floor Cleaner 26-May-21 $ 15,000.00 General Reserves (100%) $13,046.42 COMPLETE Machine received, staff trained Ruth
PROTECTIVE SERVICES Project Date Updated Total Budgeted Amt Funding Sources 2021 COST Physical Status to Date General Comments Updated By
General Reserves (50%); County Funding SCBA/Equipment Decontamination Unit/Washer 19-Feb-21 $ 36,000.00 $33,500.00 COMPLETE Install completed Feb. 8th. Rodney (50%)
Project Date Updated Total Budgeted Amt Funding Sources 2021 COST Physical Status to Date General Comments Updated By
Snow Blower 10-Jun-21 $ 180,000.00 MSI (100%) $184,000.00 Snow Blower Odered Delivery October 2021 Keith
Tenders closed will review with at June 14 th Machinery and Equipment Storage 10-Jun-21 $ 275,000.00 Utilities Reserve ($100,000); MSI ($175,000) In Review Keith Council Meeting
Trackless Mower Attachments 10-Jun-21 $ 37,000.00 MSI (100%) Delivery arranged for Week of June 14 th Keith
County Funding (30%); Runway Inspection Truck - Replacement 7-May-21 $ 47,500.00 Project Cancelled Keith MSI (70%)
General Reserves ($473,500); GTF & STIP Gateway Boulevard 10-Jun-21 $ 1,112,000.00 Tendered June 2 Tender Closes June 11 Keith ($562,000)
Tender will be ready by June Peliminary design and final design and Sani Dump and Truck Fill Station 10-Jun-21 $ 450,000.00 GTF & MSI (100%) Keith 30th tender specifications are being developed.
Spray Patching Equipment 10-Jun-21 $ 140,000.00 MSI Funds (100%) Patcher Ordered Delivery Expected Mid July Keith
Contractor selected. Startup date will depend Alley and Drainage Improvement 10-Jun-21 $ 75,000.00 MSI (100%) Ongoing Keith on when the ditches and waste site are dry. 22 T:\BUDGET - MULTI YEAR\2021\2021 CAPITAL PROJECT STATUS.xlsx 2021 Capital Project Status TOTAL $ 70,247,500.00
CARRYFORWARD PROJECTS COMMUNITY SERVICES Project Date Updated Total Budgeted Amt Funding Sources 2020 COST Physical Status to Date General Comments Updated By
Working on a request for quote for asphalt Museum Front Entrance 9-Apr-21 $ 100,000.00 Tourism Reserves (100%) $19,123.00 40% Ruth repair and paving
General Reserves (50%); RV Sanitary Dump 9-Apr-21 $ 70,000.00 $0.00 Moved to Operations Working on costing for alternative locations Ruth/Keith Utilities Reserve (50%)
Have developed initial concept, and waiting County Funding (20%); on approximate costing, to bring to Council Community Park Upgrade - Design and Site Preparation 11-Sep-20 $ 60,000.00 $21,683.60 40% Ruth MSI Funds (80%) for review, prior to detail drawings and tender documents Engineered design 90% completion, will be finished in April, then go to Cost Consultant County Funding (20%); Multiuse Facilities - Design and Concept 9-Apr-21 $ 650,000.00 $323,286.32 70% and will be presented in May, 2021. Clark/Ruth MSI Funds (80%) Application for subdivision has been submitted and legal agreement initiated.
Will be not be completing this project; will Community Event Inflatables 15-Oct-20 $ 20,000.00 General Reserves (100%) $0.00 Ruth consider funding for 2021
PROTECTIVE SERVICES Project Date Updated Total Budgeted Amt Funding Sources 2020 COST Physical Status to Date General Comments Updated By
County Funding (50%); Fire Service Engine 2 Replacement 7-Apr-20 $ 480,000.00 $70,808.94 COMPLETE In Service March 31 st Rodney Agreements ($40,000); MSI Funds
HLFDA Donation ($15,000); Power, Water and gas completed November Fire Training Area Classroom 21-Jan-21 $ 45,000.00 $48,813.38 COMPLETE Rodney Fire Equipment Reserves ($15,000) 2020 OPERATIONS Project Date Updated Total Budgeted Amt Funding Sources 2020 COST Physical Status to Date General Comments Updated By
Utilities Reserve (100%); HydroExcavator 10-Jun-21 $ 700,000.00 $0.00 Tender Awarded Delivery July 14th Keith MSI Funds (20%)
Sidewalk Rehabilitation 10-Jun-21 $ 350,000.00 Gas Tax Funds (100%) $3,100.00 10% Engineer working on replacement options Keith
Walking Trail Extensions Design 10-Jun-21 $ 30,000.00 MSI Funds (100%) $0.00 10% Survey to be Completed in 2021 Keith / Ruth
Tenders and Reports Complete. Application General Reserves (50%); Highway 35 and Resource Road Remediation Design 9-Apr-21 $ 100,000.00 $0.00 COMPLETE for STIP funding will be submitted in October Keith / Clark AB Government Grant (50%) 2021 for 2022
Water and Sewer CAD Mapping 10-Jun-21 $ 60,000.00 Utilities Reserve (100%) $61,735.50 95% Complete Waiting for final CAD Drawings Keith
Project complete will final site grading and Lift Station 1 Replacement - Phase 3 3-Mar-21 $ 800,000.00 Debenture (2021) $497,052.51 COMPLETE Keith finish work to be completed spring of 2021
Downtown Water and Sewer Upgrades - Engineering 10-Jun-21 $ 150,000.00 Utilities Reserve (100%) $0.00 Will follow GIS Surveys Projected moved to Summer 2021 Keith
County Funding (30%); ON HOLD TILL ACAP Funding was not awarded for 2020 but Plow Truck/Sander 10-Jun-21 $ 350,000.00 $0.00 Keith General Reserves (70%) 2021 / 2022 was added to the 2021 cycle. Project completed with final cleanup to be completed when dry - Service connection to 92 Street and Richardson Water Project 10-Jun-21 $ 350,000.00 Utility Reserves (100%) $282,065.63 95% Richardson Pending. Keith
Tenders closed will review with at June 14 th Raw Water Pump Replacement 10-Jun-21 $ 200,000.00 Utility Reserves (100%) $19,861.30 40% Keith Council Meeting
Working on chlorine injection study and Drinking Water Management and Capital Planning 10-Jun-21 $ 400,000.00 Utility Reserves (100%) $100,680.85 Ongoing Keith preparing hydraulic water modeling study. 23 T:\BUDGET - MULTI YEAR\2021\2021 CAPITAL PROJECT STATUS.xlsx 2021 Capital Project Status Minor cleanup of right ways to be completed Bushe River Waterline 10-Jun-21 $ 2,100,000.00 Alberta Government Funding (100%) $783,956.03 COMPLETE Keith in 2021 ( Deficiencies' )
MSI Funding (59%); Rental equipment shutdown and project Chlorine Dioxide System 7-May-21 $ 165,000.00 $0.00 COMPLETE Keith Utility Reserves (41%) testing completed. Inspection by structural engineer was Legion Building Assessment 7-May-21 $ 50,000.00 General Reserves (100%) $32,601.00 Ongoing completed and we will be applying under Keith OHS for acceptance to demolish.
TOTAL $ 7,230,000.00 $2,264,768.06
24 T:\BUDGET - MULTI YEAR\2021\2021 CAPITAL PROJECT STATUS.xlsx 2021 Capital Project Status
TOWN OF HIGH LEVEL DEPARTMENTAL REPORT FINANCIAL SERVICES April 2021
Accounts Receivable Outstanding Balance as at March 31, 2021: $430,127.60 Current: $238,664.12 Outstanding Balance as at April 30, 2021: $408,539.38* Current: $56,519.50 *Decrease $21,588.22
A/R Outstanding Balance 440000 430000 420000 410000 400000 390000 March April
Greater than 91 days outstanding (included in April Balance): $119,148.63*
*this total consists mainly of one vendor; action for a pre-authorized payment plan. Taxation Current Year Balance as at March 31, 2021: $200,063.02
Current Year Balance as at April 30, 2021: $165,514.16 Decrease $34,548.86*
Tax Current Year Balance 250000 200000 150000 100000 50000 0 March April
Utilities
Arrears as at April 30, 2021: $45,299.14 Increase $3,918.56 from March 2021
25 Financial Report APRIL 2021 Budget vs Actual
SUMMARY BY DEPARTMENTS
APRIL 30, 2021
VARIANCE BUDGETED 2021 BUDGET 2021 ACTUAL PROJECTED PROJECTED ACTUAL 33% Revenues Administration 8,852,241 2,950,747 522,166 5.90% TAX LEVY GENERATED MAY 2021 Development 161,220 53,740 25,700 15.94% BUILDING PERMITS REVENUE LOWER THAN BUDGETED Protective Services 763,089 254,363 60,252 7.90% WUI GRANT 155,000 RECEIVED MAY 2021 Operations & Public Works 3,089,270 1,029,757 866,532 28.05% Community Services 684,484 228,161 80,406 11.75% GRANT FUNDING NOT RECEIVED Total Revenues 13,550,304 4,516,768 1,555,056 11.48%
Expenses Administration 3,583,427 1,194,476 1,027,195 28.67% Development 443,835 147,945 64,483 14.53% 2020 ACCESS ROAD ACCRUAL REVERSAL Protective Services 1,704,202 568,067 378,540 22.21% Operations & Public Works 5,568,987 1,856,329 1,387,812 24.92% Community Services 2,092,246 697,415 548,949 26.24% Total Expenses 13,392,697 4,464,232 3,406,979 25.44% Net Total 157,607 52,536 (1,851,923) -13.96%
26 Financial Report APRIL 2021 Budget vs Actual
SUMMARY BY OBJECT CODE
APRIL 30, 2021
VARIANCE BUDGETED 2021 BUDGET 2021 ACTUAL PROJECTED PROJECTED ACTUAL 33% Revenues Taxes 6,129,860 2,043,287 - 0.00% TAX LEVY GENERATED MAY 2021 Payments in Lieu of Taxes 114,871 38,290 - 0.00% TAX LEVY GENERATED MAY 2021 Sales of Goods and Services 3,140,440 1,046,813 875,036 27.86% Other Revenue from Own Sources 2,398,551 799,517 617,675 25.75% Unconditional Grants 523,521 174,507 600 0.11% BUDGETED OPERATING GRANT NOT RECEIVED Conditional Grants 579,863 193,288 43,774 7.55% PROVINCIAL GRANTS NOT RECEIVED Provincial Grants 357,339 119,113 - 0.00% WUI GRANT RECEIVED IN MAY 2021 Other Revenue 305,859 101,953 17,971 5.88% MISC REVENUES; TRF FROM RESERVES Total Revenues 13,550,304 4,516,768 1,555,056 11.48%
Expenses Salaries and Wages 5,667,438 1,889,146 1,674,146 29.54% Contracted and General Services 2,362,119 787,373 594,184 25.15% Materials, Goods, Supplies and Utilities 2,341,200 780,400 674,809 28.82% Transfer Payments 2,028,071 676,024 367,039 18.10% YE TRF - ASFF AND CONTRIBUTIONS TO RESERVES Debentures & Financial Charges 625,474 208,491 71,801 11.48% INTEREST AND DEBENTURES Other Expenses 368,395 122,798 25,000 6.79% PFM-RCMP INVOICED CLOSER TO 2022; AHIMT Total Expenses 13,392,697 4,464,232 3,406,979 25.44% EXPENSES NO TRAINING IN 2021 TO DATE Net Total 157,607 52,536 (1,851,923) -13.96%
27 Town of High Level Monthly report to Council
May 2021
Administration and Finance CAO
Administration
Worked with Boreal Housing Foundation on planning for the transfer of Heimstaed Lodge to La Crete Municipal Nursing Association (LCMNA). BHF has passed a number of motions to transfer the operations and nursing obligations at Heimstaed to the LCMNA. The BHF Board has passed a motion to move their administrative offices to High Level.
Worked with BHF on the funding and planning for the relocation of social housing units in Fort Vermilion.
Reviewed leases with Operations and the Municipal Clerk in preparation for resumption of services at the High Level Airport.
Developed strategies for funding of multipurpose facility and finalized options for land exchange with the Fort Vermilion School Division. Meetings have been facilitated with the Minister of Environment and Parks, Jason Nixon and Ayesha Chughtai of the Prime Minister’s Office. Meetings with Provincial and Federal ministers and departments will continue through June.
Met with Planning and Development and Operations to review solutions to drainage issues between 100 Avenue and Deer Ridge Drive. Also discussed drainage solution for the part on Bjornson Avenue. A solution will be brought forward at a future Council meeting.
Assisted Council during Regional Service Sharing Agreement negotiations with Mackenzie County.
COVID-19
Kept abreast of developments with COVID and assisted with planning related to the Province’s Public Health Order and amendments and communications to the public. The rapidly changing numbers, both locally and provincially, have required the Town to modify its programming to ensure public protection.
Reviewed updated COVID Protocols based on changes to the Public Health Order.
Worked with Town departments to plan for Stage 2 of Alberta’s post-COVID reopening. Finance
Welcome Crystal Walsh, our new Taxation and Utilities Clerk to the TOHL Team.
2021 Tax Notices were sent out May 17 and due June 30 with no changes in general municipal mill rates.
28 Advertising in process to encourage Pre-Authorized Payments for residents.
Public Auction is set for July 29 and has been advertised in the May Alberta Gazette. Planning and Development
Developed a Town-Owned Land Inventory, which includes general information about each parcel (i.e. land use zoning, use of the site, vegetation condition, and any known issues).
Completed Land Management Policy 265-21 to replace Land Management Policy 247-13.
Completed Vitalization Grant Program Policy 266-21 to replace Vitalization Grant Program Policy 248-14.
Completed NWSAR State of the Region Report and submitted to Municipal Affairs on May 31.
Completed NWSAR’s response to the Draft Bistcho Sub-regional Plan and submitted to Alberta Environment and Parks on May 31.
Land Use & Planning Officer – Zachary Mezzatesta started on May 26th – Welcome to the Planning and Development team!
Bylaw Enforcement Officer processed and sent out Clean-Up Orders, and completed regular patrols.
Seven Development Permits and four Building Permits were approved in May 2021. IT
IT systems have been relatively stable for the month of May but intermittent disruptions to internet connectivity – particularly at the RE Walter Memorial Aquatic Centre – have been experienced. With the assistance of the internet service provider, we are working towards correcting and upgrading the connection at the Aquatic Centre as well as making upgrades to the internet connections at the High Level Sports Complex and the Water Treatment Plant.
Scheduled changes will be made to some critical servers at Town Hall early in June and we hope to expand our file system storage capacity and reorganize the hosting of the shared printing equipment with minimal disruption to operations.
As at June 10, the $2.75 billion Universal Broadband Fund has selected 78 projects, serving approximately 51,883 households with a funding allocations total of $64,776,097. Eight of these projects, serving approximately 12,259 households with funding allocations of $ 6,489,618, are located in Alberta. This is the same number for Alberta located projects as reported in May 2021. I hope to expand this section of the report with feedback from the three known applicants with projects in our region as from July 2021. HR
There are no new vacancies for the month of May. However, we do wish Tim DenOudsten every success in his new endeavours. Recruitment for Community Services and Public Works positions are ongoing. Vacancies for the positions of two Summer Visitor Centre Representatives, 3 Wildland Urban Interface Team Members, a Taxation and Utilities Clerk and a Land Use and Planning Officer position have been
29 filled and we welcome Noelle Dyck, Bryan Estacio, Andrea Dyck, Brett Burak, Jacob Walch, Crystal Walsh, and Zachary Mezzatesta to the team.
There are currently no protected positions being covered by acting staff Communication
Highlights for community messaging in May included a news release and photos on a testing program underway at the Water Treatment Facility and a weeklong campaign for Rural Health week that saw a daily release of short videos that was well received by the public. The comms desk was also involved in providing photos of every park in Town to CS for promotion of Parks and Rec month. The comms desk worked in partnership with their Dene Tha’ counterpart as part of the CEDI initiative to announce the graduation of High Level and the DTFN from that worthwhile program.
Health and Safety
In May, there were three reported incidents. Of these, there was one Damage, one Close Call, and one Non-Conformance. Organizational training remains at 94 per cent. There were seven new hire employee orientations conducted in conjunction with four returning staff orientations.
Cross training of Aquatic Centre staff with Public Works summer maintenance procedures/practices, tasks, equipment, and job hazard assessments was completed.
The employee health and safety recognition program received 23 quizzes with the winner being Zach Mezzatesta.
All facilities were compliant with completion and submission of facility inspections and health and safety meetings. The Joint Workplace Health and Safety Committee did not hold its regular monthly meeting in May due to Provincial restrictions on gatherings.
Community Services Administration
We met with Forestry to discuss projects for wildfire crews, and the crews spent several days on clearing the cross-country ski trails adjacent to Community Park, before being called out.
We worked on a community clean up plan with the High Level District Chamber, and had new maps developed and the Chamber had a plan and posters created then we were unable to execute due to COVID restrictions, so we developed a revised plan.
Administration has spent a great deal of time with Joe Johnson and Enersys, working on solutions to get our ENGO ice resurfacer running at maximum capacity and efficiency.
We met with the Friendship Centre to discuss collaborating on a cultural project that would be in the adjacent lot to the Friendship Centre with access from the back of the museum. Arena /Parks
In May, staff started to cut grass at the parks and baseball fields. They assisted the pool staff with getting materials and tools for the Community Gardens. The pool staff and the arena staff teamed up to
30 organize the pool shed and removed unused stored items to make space. The pool staff assisted with rink board and glass cleaning and provided some assistance to COVID deliveries when possible.
The batteries from the ENGO were sent tout to Enersys for analysis. Pool
Facility was open 7 days of the week May 1-9, but was closed effective at 11:59pm on May 9 due to updated COVID Restrictions.
Air ducts cleaned, last cleaning was approximately 8 years ago.
Re-scheduling an (National Life Saving) NLS Course to run as we have received enough candidates showing interest.
Stingrays have been rescheduled we are looking at the week of June 14 as a start date.
Community Garden beds were stained, liners were placed, and all beds were filled with soil. Garden beds on the backside of the town office were stained and the soil was weeded and turned over, as was the town garden beds throughout the community and at the airport. Staff have been helping public works with grass crew duties. Community cleanup was completed throughout the community. FCSS Family Community Support Services continued with our COVID assistance line, during the month and we assisted 20 clients with grocery, mail, and food bank pick-ups.
Our after school program Groovy Kids club has 15 youth registered, due to COVID restrictions we had to close down for two weeks.
FCSS has taken a lead with Community Gardens in High Level; we currently have 34 plots and two green houses for the community to use. This program has had a great response and we have rented out all the plots.
Our FCSS leader is registered with the CRA volunteer income tax program and has completed one return in May.
We have two practicum student from Northern Lakes College working with us for May and June, and we have had them working on outcome measures and having them following up with the community members to evaluate our programs (example: snow angel program).
We are in the process of planning our summer day camp program; we have one summer staff hired on to plan and have another starting in June.
We have registered with Indigenous sports council of Alberta to run a blue jays baseball camp. This camp will be eight weeks and run by our Recreation Leader and volunteers. The ISCA will provide all the equipment needed. Tourism/Museum
31 The gift shop is open by appointment, in May our sales were $1249.48. We have two museum summer staff who have started, they are working on getting the museum ready to be open and getting the museum inventory done.
We also have hired a Summer Events Coordinator. They are working on Canada Day and planning for future events. The Museum Leader and Summer Events Coordinator are working with the local farmers market to get it up and running.
Operations Administration
The Hydrovac tenders were reviewed and awarded to Stahl Peterbilt/Rebel Vac. The hydro-vac was a prebuilt unit that meets 95 per cent of our requirement, and minor changes are being completed in Red Deer with a final inspection and delivery in mid-July.
The mower and aerator equipment package was awarded to Joe Johnson Equipment, and the expected delivery is the week of June 14.
The Town Hall Generator project design meeting was completed on-site, and design and tender documents are being completed with an anticipated tender date of June 30.
The Bulk Water Station and Sanidump drawings and specifications have been reviewed, and minor changes were made. Tendering of this project will be early July.
The summer tree program has been started, and tree removal and replacement should be completed by the end of June.
Numerous concerns have been brought forth regarding dead trees in surrounding green spaces, and we are working towards a safe and efficient way to remove them this summer.
The Ag Society Grounds final grading has started with drainage course drainage methods for accumulated water, and we expect to be seeding the complete site in mid-June.
Completion inspections and deficiency inspections were completed for the 92 Street water line and the Bushe River Waterline. Both projects are expected to be finalized by Mid July. Airport
Compliance: Updated the Airport Operations Manual and sent to Transport Canada for review. Working on Emergency Response Plan updates and sending to Rodney within the next couple of weeks for review. Will complete a full review of all manuals by September to ensure it meets all updated regulations and advisory circulars. We are due for a large-scale emergency exercise this year. Lastly, we have completed a training course through Loomex for the new GRF (Global Reporting Format) for runway surface conditions and inspections.
Maintenance: Summer operations preparation of all the mowers completed. Started cutting grass last week. The Case loader is in for maintenance, and when complete, staff will start on the filling of the dugouts along the runway. Staff pumped out the standing water inside airside area low areas and
32 cleaned up garbage around the airport. Seeding visible bare spots on the airside and groundside areas was completed.
3Funding (RATI & ACAP): Completed additional RATI funding requests. They advised that due to over- subscription of the funding, the maximum allowed to request for our operation was $300,000. Administration updated the funding requests and we are waiting for their final decision. We are working on the completion of the application to ACAP for the rehabilitation of the runway, taxiway, apron, and PAPI lights. This application needs to be received by ACAP before August 2021 to be considered for funding in the 2022 year.
Airlines: Northwestern Air continues service on Sunday, Tuesday, and Thursday, but has not been very successful after the initial launch. Central Mountain Air advised they would return to service beginning on June 28. They will be doing eight flights weekly (two per day) on Sunday, Monday, Wednesday, and Friday.
Summer Operations: Currently there are seven helicopters and the Electra sitting on site. The fire danger is Very High for the High Level Forest Area (HLFA) with a fire advisory in affect. Weather has been fairly nice and dry with not a lot of rain, so we have been seeing an increase in movements.
Public Works
Staff removed broken asphalt and soft subgrade on Chinchaga Boulevard for asphalt replacement. Knelson placed the new asphalt the following day, completing the project.
Street sweeping continued most of the month with both sweepers. The street cleaning will continue in the summer as required.
Multiple water CC valves have been pushed up this year due to the wet fall and subsequent frost heaving. A social media post was prepared to ask property owners to call in to advise operations of the location. We have since repaired over thirty valves and will continue throughout the summer.
Staff removed and extended the damaged culvert at the Fire Training Lot entrance and widened the approach. Ditch cleanup along the property will be completed as part of our summer project.
The mechanics completed the repair and preparation of the mowing equipment and summer crew vehicles for the 2021 season. Utility Operations
The testing of new treatment chemicals continued throughout May and is expected to continue through to the end of July. This process will allow the testing of products during warmer water conditions.
The addition of a new copper sulfate-based algaecide has started at the north reservoirs. This product is intended to reduce algae growth and reduce the creation of manganese, and both these items create objectionable taste and odours in the water.
A three customer water service lines were frozen in areas with a shallow water line. We and we able to open the lines returning the service to normal operations.
33 One of the sewage pumps at Amber Heights lift station had a large rock stuck in the impellor. The pump was pulled, cleared, and returned to service.
Granular Activated Carbon was ordered and will be changed out by the end of June.
One of the leading 25 horsepower transfer pump motors failed, burning the internal windings. A new motor was ordered, but it is not expected to arrive until late July.
Protective Services Community Policing
52 calls for service in May
Several calls were for animal control
1 arrest under GLCA for Intoxication
10 interdictions for open liquor
Met with RCMP regarding cooperative policing and options for Municipal Enforcement – Report to be presented at COW Emergency Management
No activations in May
Completed draft of Joint EM Plan with the DTFN for start of Phase 4
MOU Drafted for continuance of sub committee
DTFN working on funding request through ISC for Phase 4 Fire Department
There were 27 calls in May, 112 calls for the end of May
Calls of note:
Vehicle fire turned wildland fire in the County
Boat fire in a yard spreading to a structure
Structure fire in Paddle Prairie
18 firefighters complete NFPA 1051 Wildland Certification in May and 17 completed WUI Certification at the end of April
WUI Team
Hiring complete
Agreement finalized
Two members attended Wildfire Crew Member Course in Hinton and completed program
34 Taught WUI program in Hinton for the Training Center and Hinton Fire Department as a demo program
WUI Team deployment to Parkland County as Structural Protection Support and oversight with Clearwater County Team.
35
OLD BUSINESS
36
TOWN OF HIGH LEVEL Request for Decision
ISSUE : SAHURI + partners architecture Inc. have provided the final development design, renderings, and we have the cost “B” estimate from Tech Cost Consultants for the multipurpose facility for Council feedback and decision.
Request: THAT the development design prepared by Sahuri and Associates for the Multi-Purpose Facility/Emergency Reception Centre is accepted as presented, with the budget not to exceed $88,000,000.
CAO Comments:
Target Decision Date: June 14, 2021
Submitted By: Ruth Rolfe, Director of Community Services Reviewed By: Clark McAskile, CAO
37 BACKGROUND
Overview: Administration has been working with the prime architectural consultant SAHURI + partners architecture Inc. on the engineered design for the multipurpose facility.
There is still a few details outstanding with drainage, as we had not had the topographical completed prior to the final design. (It is now complete). There is additional design changes and possibly expenses that will have to be filtered into the engineered drawings prior to going to tender.
In the geotechnical summary the report recommends means to allow for 75mm relative movement between exterior & interior walls to account for slab movements. Therefore, a structural slab is recommended to mitigate slab movements and structural stoops at doorways are recommended.
Tech Cost Consultants estimated $1.9m for the recommended upgrade to main floor structural slab, for an estimated total of $90.66 million.
The detailed design estimate represents an increase of $530,000 (0.5%), over the schematic design, which is attributable to the addition of the mechanical basement area. At 250sm, this is an expected and reasonable price, with the Class B cost estimate.
In discussion with the architects there are cost savings that can be considered with changes in square footage and programmable space. This could be changes to the area designated as library space; the area that is designated as outside storage; or the changing of the field house dimensions. Until funding is secured, the designs and cost B estimate (within 10-15%) are reasonable to retain the engineered design as presented.
On Dec 14, 2020, Motion 468-20 was passed, as follows:
THAT the Town of High Level move forward with the design of the Multi-Purpose Facility/Emergency Reception Centre to be attached to High Level Public School, containing all elements, including the lazy river addition to the aquatic centre, as presented in the
38 schematic design prepared by Sahuri and Associates at an estimated Class C budget not to exceed $88,000,000.
Administration has presented the development design prepared by Sahuri and Associates that has the elements from the original schematic design, with the estimated Class B estimate within 1% of the original budget, not including COVID contingencies and construction contingencies, but including a 40% mobilization cost.
Administration recommends the development design prepared by Sahuri and Associates for the Multi-Purpose Facility/Emergency Reception Centre is accepted as presented.
Financial: The funds for the subdivision, legal agreements, and for the engineered drawings for the architect, were included in the $650,000 capital project 2020 “multipurpose facility design and concept”.
Funds for the build have not been obtained as of yet, with the capital project of $88,000,000 comprised of proposed federal and provincial grants, debenture and sponsorship.
The construction documents, tender, project manager, site preparation, ($2,600,000 ) administration is currently applying for grant funding.
Community Sustainability Plan and MDP Implications:
Organizational:
Comments:
Alternatives:
1. THAT the development design prepared by Sahuri and Associates for the Multi-Purpose Facility/Emergency Reception Centre is accepted as presented, with the budget not to exceed $88,000,000.
2. THAT the multipurpose facility development design is accepted with specified changes.
3. THAT the multipurpose facility project is discontinued.
Recommended Alternative:
1. THAT the development design prepared by Sahuri and Associates for the Multi-Purpose Facility/Emergency Reception Centre is accepted as presented, with the budget not to exceed $88,000,000.
Reports/Documents:
1. 1. Multi-Purpose Facility/Emergency Reception Centre Power Point Presentation with Notes
39 40 41 42 43 44
TOWN OF HIGH LEVEL Request for Decision
Issue: Amendment to Land Use Bylaw 944-13: Rezone Plan 4507NY, Block 22, Lots 3, 4, 5, 6 and 7 from Low Density Residential (R-1) to Medium Density Residential (R-2)
Recommendation:
1. THAT Council defeats Second Reading of Bylaw 1017–20.
CAO Comments:
Target Decision Date: June 14, 2021
Submitted By: Hayley Gavin, Land Use and Planning Manager Reviewed By: Clark McAskile, CAO
45 BACKGROUND
Overview:
On December 7th 2020, Council gave First Reading to proposed Bylaw 1017-20, an amendment to Land Use Bylaw 944-13. A Public Hearing date was set for the January 25, 2021 Regular Council Meeting – Resolution #450-20.
At a Special meeting held on December 14th 2020, Council amended Resolution #450-20, to set the Public Hearing date for proposed Bylaw 1017-20 to February 8, 2021.”
On February 8th 2021, a Public Hearing was held for Bylaw 1017-20. Council Tabled Bylaw 1017–20, an amendment to Land Use Bylaw 944-13, to the May 25th 2021 Regular Council meeting – Resolution #057–21.
This decision provided an opportunity for Administration and Green Space Alliance (GSA) to work on addressing the key concerns identified by Council and members of the public, regarding the rezoning application, through the development of a Restrictive Covenant.
On February 16th 2021, Administration followed up with GSA via email to discuss Council’s resolution and to commence the discussion on the development of a Restrictive Covenant. Administration received no response from GSA.
On April 6th 2021, Administration arranged to meet with GSA in Edmonton to return their Open House boards and to discuss Bylaw 1017–20. GSA indicated verbally that they would not be pursuing the rezoning application any further.
On May 19th 20212, Administration emailed GSA asking for confirmation on the status of this rezoning application. Administration received no response from GSA.
Today, Administration is requesting Council to defeat Second Reading of Bylaw 1017–20.
Legislation and Policy: Land Use Bylaw 944–13 – repealed on March 8th 2021.
Land Use Bylaw 1018–21 – signed and passed on March 11th 2021.
Financial:
None.
Organizational:
None.
46 Comments:
As Administration has received no correspondence or confirmation from GSA or Alberta Social Housing Corporation (ASHC), we believe that the Applicants have no interest in further pursuing this application. Council Tabled Bylaw 1017–20 to the May 25th 2021 Regular Council meeting and an additional 3 weeks have passed with no correspondence received from the Applicant.
Alternatives:
1. THAT Council defeats Second Reading of Bylaw 1017–20. 2. THAT Council provides Second Reading to Bylaw 1017–20. 3. THAT Council receives Administration’s request to defeat Second Reading Bylaw 1017–20 for information.
Recommended Alternative:
1. THAT Council defeats Second Reading of Bylaw 1017–20.
Reports/Documents:
None.
47 AMENDMENT TO LAND USE BYLAW NO. 944-13 1017-20
TOWN OF HIGH LEVEL AMENDMENT TO LAND USE BYLAW NO.944-13 BYLAW NO. 1017-20
WHEREAS the Municipal Government Act, RS.A. 2000, c. M-26 hereinafter referred to as "the Act”, as amended, provides that a municipality may amend Bylaws; and
WHEREAS the Council of the Town of High Level, in the Province of Alberta, deems it appropriate to amend Schedule “A” of the Land Use Bylaw 944-13 to rezone Plan 4507NY, Block 22, Lots 3, 4, 5, 6 and 7 from Low Density Residential (R-1) to Medium Density Residential (R-2).
NOW THEREFORE the Council of the Town of High Level, in the Province of Alberta, duly assembled, hereby enacts as follows:
1. That Schedule “A” of Bylaw 944-13 be amended to rezone Plan 4507NY, Block 22, Lots 3, 4, 5, 6 and 7 from Low Density Residential (R-1) to Medium Density Residential (R-2).
READ A FIRST TIME this 7th day of December 2020 .
PUBLIC HEARING HELD this 8th day of February 2021.
READ A SECOND TIME this ______day of ______2021.
READ A THIRD AND FINAL TIME this ______day of ______2021.
SIGNED AND PASSED this ______day of ______2021.
______MAYOR
______MUNICIPAL SECRETARY
Page 1 of 1
48
BUSINESS
NEW
49
TOWN OF HIGH LEVEL
Request for Decision
Issue: Amendment to Land Use Bylaw 1018–21: Rezone Pan 1546TR, Lot B from Park (P) to Community Use (CU), and incorporate an Effective Age provision for Manufactured Home – Mobile.
Recommendation:
1. THAT Council provides First Reading to Bylaw 1023–21 and set a Public Hearing date for the July 5, 2021 Regular Council meeting.
CAO Comments:
Target Decision Date: June 14, 2021
Submitted By: Hayley Gavin, Land Use and Planning Manager
Reviewed By: Clark McAskile, CAO
50 BACKGROUND
Overview: Rezoning Plan 1546TR, Lot B (10101 – 105 Avenue) is currently owned by the Town of High Level where the High Level Sports Complex (arena and curling rink), Aquatics Centre, outdoor ice rink, outdoor skate park and two baseball diamonds are located.
Subdivisions S21-001 and S21-002 were approved on May 21, 2021. These subdivisions involve land transfers between Town of High Level and Fort Vermilion School Division for development of the new Multi-Purpose Facility/Emergency Evacuation Centre (EEC). S21-001 – 4 parcels will become 3 parcels: 2 under FVSD ownership (High Level Public School, and the remnant parcel of Plan 1271TR, Lot 3); and 1 under TOHL ownership (new location of the Multi-Purpose Facility/EEC). S21-002 – 1 parcel will become 2 parcels: 1 under FVSD ownership (existing High Level Sports Complex, outdoor ice rink and 1 baseball diamond); and 1 under TOHL ownership (existing Aquatics Centre, outdoor skate park and 1 baseball diamond).
51 S21-002 was approved with conditions, one of which was that the proposed lot shall be rezoned to Community Use (CU). Administration decided that rezoning Plan 1546TR, Lot B in its current form would be best to avoid duplicating zoning changes in the future should the remnant parcel (with the existing Aquatics Centre) need to be rezoned in the future. Rezoning to CU will mean that entire block from 102 Street to 97 Street, along 105 Avenue will be zoned as Community Use (CU). Please note: Administration is currently working with FVSD on legal agreements RE the liability and/or leasing of land where existing Town-owned facilities are located (i.e. High Level Sport Complex and outdoor ice rink). Please note: DP21-014 was approved on April 30, 2021 – this permit involves the relocation of the High Level Learning Store to Rainbow Boulevard between Florence MacDougall Community School and the High Level Public School. Administration understands that Bear Necessities Retail Store will also be relocated, and a development permit application has not yet been submitted for this.
Manufactured Home – Mobile Effective Age On March 8th 2021, Council provided Third Reading to Land Use Bylaw (LUB) 1018–21 – Resolution #093–21. LUB 1018–21 included a new age limit of 20 years old for the placement of Manufactured Home – Mobile units in Town. Since the implementation of the new LUB, Administration has received a few enquires regarding the placement of Manufactured Home – Mobile units in Town; most of these enquires involve dwelling units that are older than 20 years. While Administration supports Council’s position on limiting the age of Manufactured Home – Mobile units coming into Town, we would also like to assist Town residents and regional applicants where possible. After completing some primary and secondary research, Administration believes that units that are older than 20 years at the time of placement onto a parcel should be permitted, so long as an Appraiser has completed a thorough inspection of the unit, and a new effective age has been assigned to the unit – ensuring compliance with LUB 1018–21. Prior to the implementation of LUB 1018–21, two 1995 Manufactured Home – Mobile units were renovated, received an inspection from an Appraiser and assigned with a new effective age of 2017. The Appraisal Report details the inspection of the unit and the new effective age – these units are placed on two parcels within the Deer Glen Trailer Park. Today, we are asking Council to provide First Reading to Bylaw 1023–21, which provides current and prospective owners of older Manufactured Home – Mobiles the opportunity to place renovated units with a new effective age in Town. Renovated units typically include upgrades to integral structural and operational components of the unit, such as electrical, plumbing and base/foundation of the unit – bringing them up to current Building Code standards.
52 Figure 1: Excerpt from a 2019 Appraisal Report for Manufactured Home – Modular in Grande Prairie
Legislation and Policy:
Land Use Bylaw #1018–21
Financial: None. Organizational: None. Comments: In 2019 and 2020, the majority of the approved residential development permits involved the placement of a Manufactured Home – Mobile within Town. Bylaw 1023–21 allows Council to retain their position to limit the age of Manufactured Home – Mobile, and provides flexibility to owners of older units. Our primary research found that Manufactured Home – Mobile units are not likely to receive an effective age newer than their actual age, without the completion of extensive/structural/operational upgrades. Alternatives: 1. THAT Council provides First Reading to Bylaw 1023–21 and set a Public Hearing date for the July 5, 2021 Regular Council meeting. 2. THAT Council provides First Reading to Bylaw 1023–21 as amended, and set a Public Hearing date for the July 5, 2021 Regular Council meeting. 3. THAT Council defeats Bylaw 1023–21. 4. THAT Council receives Bylaw 1023–21 for information. Recommended Alternative: 1. THAT Council provides First Reading to Bylaw 1023–21 and set a Public Hearing date for the July 5, 2021 Regular Council meeting. Reports/Documents: 1. Bylaw 1023–21 2. Community Use (CU) Land Use District
53 3. Park (P) Land Use District 4. Tentative Plan – S21-001 5. Tentative Plan – S21-002
54 LAND USE BYLAW AMENDMENT 1023-21
TOWN OF HIGH LEVEL LAND USE BYLAW AMENDMENT BYLAW NO. 1023–21
WHEREAS the Municipal Government Act, R.S.A. 2000, c. M-26 (hereinafter referred to as “the Act), as amended, provides that a municipality may amend Bylaws; and
WHEREAS the Council of the Town of High Level, in the Province of Alberta, deems it appropriate to amend Land Use Bylaw 1018–21 by:
Amending Appendix 1 “Maps” to rezone Lot B, Plan 1546TR from Park (P) to Community Use (CU); and Adding a provision whereby applicants who wish to place a Manufactured Home – Mobile that is older than 20 years in Town, are able to with a new Effective Age as assigned by an Appraiser.
NOW THEREFORE the Council of the Town of High Level, in the Province of Alberta, duly assembled, hereby enacts as follows:
1. That Appendix 1 “Maps” of Bylaw 1018–21 is amended to rezone Lot B, Plan 1546TR from Park (P) to Community Use (CU).
2. That Article 2.4.1 of Bylaw 1018–21 is amended to include the following:
EFFECTIVE AGE is based on a DWELLING UNIT’S present condition and overall general maintenance or improvements. EFFECTIVE AGE can be lesser or greater than the unit’s actual age at the time of the appraisal. It is the responsibility of an Appraiser, based upon their inspection of the DWELLING UNIT, to estimate the EFFECTIVE AGE of a subject unit.
3. That Clause 9.2.10(c) of Bylaw 1018–21 is amended to include the following:
9.2.10(c) the MANUFACTURED HOME – MOBILE is no more than 20 years old at the time of placement onto a PARCEL identified in Clause 9.2.10.(a), unless an Appraiser has assigned a MANUFACTURED HOME – MOBILE with a new EFFECTIVE AGE up to 20 years old at the time of placement; and
4. That Article 9.2.10 of Bylaw 1018–21 is amended to include the following:
9.2.10(d) a MANUFACTURED HOME – MOBILE with a new EFFECTIVE AGE includes the submission of a comprehensive Appraisal Report containing the new EFFECTIVE
Page 1 of 2
55 LAND USE BYLAW AMENDMENT 1023-21
AGE and inspection details with the DEVELOPMENT PERMIT application, to the satisfaction of the DEVELOPMENT AUTHORITY.
5. That Article 9.4.3 of Bylaw 1018–21 is amended to include the following:
9.4.3 A MANUFACTURED HOME – MOBILE cannot be more than 20 years old at the time of placement onto a PARCEL within the R-4 LAND USE DISTRICT, unless:
a) an Appraiser has assigned a MANUFACTURED HOME – MOBILE with a new EFFECTIVE AGE up to 20 years old at the time of placement; and
b) a MANUFACTURED HOME – MOBILE with a new EFFECTIVE AGE includes the submission of a comprehensive Appraisal Report containing the new EFFECTIVE AGE and inspection details with the DEVELOPMENT PERMIT application, to the satisfaction of the DEVELOPMENT AUTHORITY.
READ A FIRST TIME this ______day of ______2021.
READ A SECOND TIME this ______day of ______2021.
READ A THIRD AND FINAL TIME this ______day of ______2021.
SIGNED AND PASSED this ______day of ______2021.
______MAYOR
______MUNICIPAL SECRETARY
Page 2 of 2
56 12.0 OTHER LAND USE DISTRICTS
12.1 CU (COMMUNITY USE) LAND USE DISTRICT
INTENT
The intent of the CU LAND USE DISTRICT is to provide areas for PUBLIC EDUCATION SERVICES and community services.
USES
TABLE 12.1 PERMITTED AND DISCRETIONARY USES IN THE CU LAND USE DISTRICT
PERMITTED USES DISCRETIONARY USES a) ACCESSORY BUILDING OR STRUCTURE; a) BUILDING – MOVED IN; b) ASSISTED LIVING FACILITY; b) CEMETERY; c) COLLEGE; c) HELICOPTER LANDING PAD; d) COMMUNITY HALL; and e) DAY CARE FACILITY; d) RECREATIONAL SERVICE – f) EMERGENCY SERVICES FACILITY; INDOOR. g) EXHIBITION GROUNDS; h) GOVERNMENT SERVICE; i) HEALTH SERVICE; j) HOSPITAL; k) NON-PROFIT COMMUNITY SUPPORT SERVICE; l) PLACE OF WORSHIP; m) PUBLIC EDUCATION SERVICE; n) PUBLIC USE; and
98 Town of High Level Land Use Bylaw No. 1018-21 | March, 2021 57 o) TEMPORARY shelter services.
SITE PROVISIONS
12.1.1 Notwithstanding any provision within Section 5 of this BYLAW, any property or SITE located within the CU LAND USE DISTRICT is subject to the LOT, SITE and BUILDING requirements as follows:
TABLE 12.2 IND LAND USE DISTRICT LOT, SITE AND BUILDING REQUIREMENTS
COMPONENT ALL USES
YARD – FRONT (minimum) 7m/22.9ft. YARD – FLANKAGE (minimum) 4m/13.1ft.
YARD – SIDE (minimum) 4m/13.1ft.
YARD – REAR (minimum) 7m/22.9ft. BUILDING HEIGHT (maximum) 16m/52.4ft.
LOT COVERAGE (maximum) 60%
Note: These requirements are based upon each DEVELOPMENT being contained on its own individual LOT.
ADDITIONAL REQUIREMENTS
12.1.2 DEVELOPMENTS involving more than one PRINCIPAL BUILDING on a LOT are subject to the requirements of Subsection 5.24.
12.1.3 All ACCESSORY DEVELOPMENTS must be of an architectural design that is equivalent in quality and appearance to the PRINCIPAL BUILDING.
12.1.4 Provisions for adequate vehicular traffic circulation shall be provided on all SITES to the satisfaction of the DEVELOPMENT AUTHORITY.
12.1.5 PLACES OF WORSHIP shall not exceed the maximum height permitted in the LAND USE DISTRICT where it is proposed or located, unless approved by the DEVELOPMENT AUTHORITY, having due regard to the amenities of the area.
12.1.6 The SITE upon which a PLACE OF WORSHIP is situated shall have LOT FRONTAGE of not less than 30m/98.4ft. and an area of not less than 900m2/9,687sq.ft..
12.1.7 In the case where a manse, rectory, parsonage or other BUILDING for use as a clergyman’s or clergywoman’s residence is to be developed on the same SITE as the PLACE OF WORSHIP, the combined area of the SITE shall not be less than 1,200m2/12,916sq.ft.
12.1.8 All DEVELOPMENTS are subject to the requirements of Sections 5 and 6 of this BYLAW.
99 Town of High Level Land Use Bylaw No. 1018-21 | March, 2021 58 DISCRETIONARY USE CRITERIA AND CONSIDERATIONS
12.1.9 When assessing a DISCRETIONARY USE within this LAND USE DISTRICT, the DEVELOPMENT AUTHORITY shall require the applicant to demonstrate that any potential effects of the activity do not adversely affect surrounding USES. Matters that shall be addressed in the application may include, and not limited to, the potential impacts of noise, hours of operation, traffic generation and visual appearance of the SITE and STRUCTURES.
12.1.10 The DEVELOPMENT AUTHORITY may impose conditions on DISCRETIONARY USES that avoid, remedy or mitigate potential impacts, including monitoring conditions to confirm compliance.
SIGNAGE REQUIREMENTS
12.1.11 SIGNS – FREESTANDING or SIGNS – DIRECTORY are permitted provided that: a) no SIGN – FREESTANDING or SIGN – DIRECTORY shall have SIGNAGE that exceeds 6m2/64.5sq.ft. in SIGN AREA per SIGN FACE; b) no more than one SIGN – FREESTANDING or SIGN – DIRECTORY shall be permitted for every 30m/98.4ft. of LOT FRONTAGE; and c) no SIGN shall extend beyond the street right-of-way line at the outermost point of the SIGN.
12.1.12 SIGNS – PROJECTING are permitted provided that: a) no SIGN shall exceed a maximum size of 6m2/64.5sq.ft. in SIGN AREA; b) no SIGN shall project more than 1m/3.2ft. from the BUILDING wall; c) there shall be a maximum of one SIGN – PROJECTING per business on a property; and d) no SIGN shall project more than 30cm/11.8in above the roof of a BUILDING.
12.1.13 SIGNS – FASCIA are permitted provided that: a) the total SIGN AREA of the BUILDING does not exceed five percent (5%) of the total surface area of the BUILDING face where the SIGNAGE is to be erected; and b) no individual SIGN shall exceed 1m/3.2ft. in height
c) shall not exceed the length of the wall of the BUILDING upon which the SIGN is to be displayed; and d) no SIGN – FASCIA shall project more than 25cm/9.94in from a wall that a SIGN is affixed to.
12.1.14 SIGNS – PORTABLE OR MOBILE are permitted for a limited time of up to one (1) year, at the discretion of the DEVELOPMENT AUTHORITY.
12.1.15 SIGNS – SANDWICH are permitted provided that the SIGN shall: a) not exceed a single SIGN FACE area of 0.5m2/5.3sq.ft.; b) no more than one SIGN – SANDWICH is provided per LOT; c) it is not located within the required SIGHT TRIANGLE; and d) it does not obstruct pedestrian or vehicular traffic along any publicly owned land such as a sidewalk or street right-of-way.
100 Town of High Level Land Use Bylaw No. 1018-21 | March, 2021 59 12.2 P (PARKS) LAND USE DISTRICT
INTENT
The intent of the P LAND USE DISTRICT is to provide parks and facilities throughout the TOWN for the purpose of public recreation.
USES
TABLE 12.3 PERMITTED AND DISCRETIONARY USES IN THE P LAND USE DISTRICT
PERMITTED USES DISCRETIONARY USES a) Park; and a) ACCESSORY BUILDING OR STRUCTURE; b) Playground. b) BUILDING – MOVED IN c) CAMPGROUND; d) CEMETERY; e) EXHIBITION GROUNDS; f) PUBLIC USE; g) RECREATIONAL SERVICE – INDOOR; and, h) RECREATIONAL SERVICE – OUTDOOR.
SITE PROVISIONS
12.2.1 Notwithstanding any provision within Section 5 of this BYLAW, any property or SITE located within the P LAND USE DISTRICT is subject to the LOT, SITE and BUILDING requirements as follows:
TABLE 12.4 P LAND USE DISTRICT LOT, SITE AND BUILDING REQUIREMENTS
COMPONENT ALL USES
YARD – FRONT (minimum) 7m/22.9ft. YARD – FLANKAGE (minimum) 4m/13.1ft. YARD – SIDE (minimum) 4m/13.1ft. YARD – REAR (minimum) 7m/22.9ft. BUILDING HEIGHT (maximum) 10m/32.8ft.
ADDITIONAL REQUIREMENTS
12.2.2 The DEVELOPMENT AUTHORITY may issue a DEVELOPMENT PERMIT subject to such conditions as necessary to meet the purpose of this LAND USE DISTRICT.
12.2.3 All DEVELOPMENTS are subject to the requirements of Sections 5 and 6 of this BYLAW.
DISCRETIONARY USE CRITERIA AND CONSIDERATIONS
12.2.4 When assessing a DISCRETIONARY USE within this LAND USE DISTRICT, the DEVELOPMENT AUTHORITY shall require the applicant to demonstrate that any potential effects of the activity do
101 Town of High Level Land Use Bylaw No. 1018-21 | March, 2021 60 not adversely affect surrounding USES. Matters that shall be addressed in the application may include, and not limited to, the potential impacts of noise, hours of operation, traffic generation and visual appearance of the SITE and STRUCTURES.
12.2.5 The DEVELOPMENT AUTHORITY may impose conditions on DISCRETIONARY USES that avoid, remedy or mitigate potential impacts, including monitoring conditions to confirm compliance.
SIGNAGE REQUIREMENTS
12.2.6 SIGNS – FREESTANDING or SIGN – DIRECTORY are permitted provided that: a) SIGN – FREESTANDING or SIGN – DIRECTORY shall have SIGNAGE that exceeds 6m2/64.5sq.ft. in SIGN AREA per SIGN FACE; b) no more than one SIGN – FREESTANDING or SIGN – DIRECTORY shall be permitted for every 30m/98.4t. of LOT FRONTAGE; and c) no SIGN shall extend beyond the street right-of-way line at the outermost point of the SIGN.
12.2.7 SIGNS – PROJECTING are permitted provided that: a) no SIGN shall exceed a maximum size of 6m2/64.5sq.ft. in SIGN AREA; b) no SIGN shall project more than 1m/3.2ft. from the BUILDING wall; c) there shall be a maximum of one SIGN – PROJECTING per business on a property; and d) no SIGN shall project more than 30cm/9.84in above the roof of a BUILDING.
12.2.8 SIGNS – SANDWICH are permitted provided that the SIGN shall: a) not exceed a single SIGN FACE area of 0.5m2/5.3sq.ft.; b) no more than one SIGN – SANDWICH is provided per LOT; c) it is not located within the required SIGHT TRIANGLE; and d) it does not obstruct pedestrian or vehicular traffic along any publicly owned land such as a sidewalk or street right-of-way.
102 Town of High Level Land Use Bylaw No. 1018-21 | March, 2021 61 Tentative Plan Showing Proposed Subdivision of Lot 2A & Lot 3, Block 12, Plan 1271 TR; Lot 1, Block 12, Plan 402 NY & C. of T. 812 077 738 within N.E. 1/4 Sec. 32, Twp. 109, Rge. 19, W.5M. within Town of High Level, Alberta
100 STREET (Undeveloped)
BLOCK 13 REMAINDER OF PLAN LOT 3 LOT 3 402 NY BLOCK 12 BLOCK 12 PLAN 1271 TR PLAN 1271 TR Area = 2.06 ha (5.10 Ac.)
Proposed Lot
R/W PLAN 105 AVE 1963 TR LOT 1 LOT 2A CONDO- BLOCK 12 BLOCK 12 (Undeveloped) MINIUM LOT 18 MSR PLAN 402 NY PLAN 1271 TR PLAN Area = 0.585 ha Area = 0.335 ha
C. OF T. 912 0817 BLOCK 36 (0.44 Ac.)
(1.45 Ac.) 812 077 738 (0.83 Ac.)
PLAN 832 1075 Area = 0.177 ha
LOT 4 BLOCK 5 PLAN 3510 KS
REMAINDER OF LOT 1 BLOCK 12 PLAN 402 NY
BLOCK 4 PLAN 5575 MC
97th STREET HIGHWAY STREET SCALE: 1:1,000 NOTE: Lot Photo Detail 1. Abandoned Well is plotted from Alberta Energy Photo : Vaultus Imagery - 2012 Regulator (AER) information. 2. Some facilities shown on Air Photo may have been removed at the time of the field inspection. 3. Subject to revision by final survey.
LEGEND Lands Dealt With Page: 4 of 4 Paved Walkway Trail Date: April 8th, 2021 Fenceline Proposed Building Outline 11028 - 102 Avenue, Box 2661 Initials: JN / TB Fairview, AB. 780 - 330 - 9939 Existing Building Outline www.borderlinesurveys.com Job Number: 210001A62 Tentative Plan Showing Proposed Subdivision of Lot B, Plan 1546 TR within N.W. 1/4 Sec. 32, Twp. 109, Rge. 19, W.5M. S.W. 1/4 Sec. 5, Twp. 110, Rge. 19, W.5M. within Town of High Level, Alberta BLOCK 17 PLAN 3439 TR 6.5
LOT A C. of T. PLAN 445 TR BLOCK 17 47.3 101 STREETPLAN 3439 TR 116.1 105 AVE
36.2 BLOCK 17 PLAN 402 NY
Outdoor 102 STREET232.8 Ice Rink Building (Ice Rink) 24.6 24.4 Building (Pool) PROPOSED LOT 20.0 URW PLAN 982 5884
237.6
LOT B
108.7 PLAN 1546 TR
120.4 EncroachmentCaveat 002 Agreement 106 666: URW PLAN 052 1446
LOT 3 BLOCK 12 PLAN 1271 TR 100 STREET (Undeveloped)
LOT 20SR BLOCK 36 PLAN 992 5883
R/W PLAN(Undeveloped) 1963 TR
SCALE: 1:2,000 NOTE: Lot Photo Detail 1. According to AER there are no Abandoned wells Photo : Vaultus Imagery - 2012 located within N.W.1/4 32-109-19-W.5M & S.W.1/4 5-110-19-W.5M. 2. Some facilities shown on Air Photo may have been removed at the time of the field inspection. 3. Subject to revision by final survey.
Page: 2 of 2 LEGEND Date: April 7th, 2021 Lands Dealt With Paved Walkway Trail 11028 - 102 Avenue, Box 2661 Initials: JN / TB Fairview, AB. 780 - 330 - 9939 Existing Building Outline www.borderlinesurveys.com Job Number: 210001B63
TOWN OF HIGH LEVEL Request for Decision
ISSUE : The pool boiler needs replacing at R.E. Walter Memorial Aquatic Centre.
Recommendation: THAT Council approve an increase in the 2021 operating expense for Pool Building – Contracted Services – Fixed Assets 00-2-72-20-252 from general reserve, for a boiler replacement, not to exceed $35,000.
CAO Comments:
Target Decision Date: June 14, 2021
Submitted By: Ruth Rolfe, Director of Community Services Reviewed By: Clark McAskile, CAO
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BACKGROUND
Overview: We have had heat issues at the pool for the last month, and it has taken some work to determine what needs to be fixed. With the warmer weather, we have been able to use the heat exchanger and the main boiler to keep the water temperature at a reasonable temperature - but we do need to replace the secondary boiler – (realizing that is has only lasted four years), prior to winter. We are changing it to a glycol boiler – and that should last much longer, as the issues were due to the salt water deteriorating the boiler’s internal heat exchanger. Administration had looked at just changing the heat exchanger in the boiler , but the cost was almost as much as the boiler itself, so it made more sense to replace the entire boiler and use glycol for heating ( and with that change to glycol comes the need for a circulation pump and expansion tank). We would also be installing a secondary titanium heat exchanger that transfers the boiler heat to the pool water (salt water runs through the titanium heat exchanger).
Financial:
The cost of a new boiler, heat exchanger, expansion tank and circulation pump with install is estimated at $33,000.
The final estimated General Reserve balance ending 2021, after budgeted capital projects and transfer to capital is $1,566,040.
Community Sustainability Plan and MDP Implications:
Organizational:
Comments:
Alternatives:
1. THAT Council approve an increase in the 2021 operating expense for Pool Building – Contracted Services – Fixed Assets 00-2-72-20-252 from general reserve, for a boiler replacement, not to exceed $35,000.
2. Council accepts the report as information.
Recommended Alternative: 1.
Reports/Documents:
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TOWN OF HIGH LEVEL Administrative Request
Overview: Administration is planning a variety of events for Canada Day, and would like Council’s participation.
Request: Administration requests that Council volunteer on Canada Day as follows:
There will be a balloon, passport and prize station located at the Museum (1:00- 5:00pm), we would require a minimum of three volunteers.
There will be judges needed for the bike parade at Jubilee Park at 3:30pm, and we would require three volunteers
Alternate opportunities:
Announce winners for the grand prizes for Fix Your Fence, for the Main Parade,
for the Bike Parade and grand prize for Passports (4:00pm – 6:00pm), at Jubilee
Park
Assist with “water play” at Centennial Park, “wind play” at Jubilee Park, games
at the Museum, “back to the 70’s” at Canfor Park with tie dye t-shirt and flower
head wreaths(1:00 -5:00pm).
See attached poster with a summary of all activities. Community Services, Community
Development Manager, Jena Clark will coordinate, with Mayor and Council, if
availability, and choice of venue and activity, can be provided via email by June 18.
CAO Comments:
Target Decision Date: June 14, 2021
Submitted By: Ruth Rolfe, Director of Community Services Reviewed By: Clark McAskile, Chief Administrative Officer
66 67
INFORMATION FOR CORRESPONDENCE
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Board Meeting REDI Northwest Alberta APPROVED MINUTES Video Conference Call - Zoom April 28, 2021 6:00 REDI Meeting
MEETING MINUTES
REDI Board Members Present Lisa Wardley, Chair, Mackenzie County Boyd Langford, Vice-Chair, Town of High Level Michelle Farris, Secretary/Treasurer, Town of Rainbow Lake Peter Braun, Mackenzie County Crystal McAteer, Town of High Level Mike Osborn, Community Futures Northwest Alberta Greg McIvor, Zama Chamber Committee Cheryll Welke, High Level Chamber of Commerce Alden Armstrong, Paddle Prairie Metis Settlement
Staff & Guests Andrew O'Rourke, REDI Manager Kamie Currie, Manager, Northwest Region, JEI Jordan Asels, Dene Tha’ First Nation, Economic Development Roxane Tarr, Zama City
1. CALL TO ORDER Vice-Chair Boyd Langford called the meeting to order and declared quorum at 6:03 pm.
2. REVIEW & ADOPTION OF THE AGENDA
Motion: Moved by Crystal McAteer That REDI accept the agenda as amended to include: Old Business, IV. REDI Meeting Time Carried
3. MINUTES OF MARCH 24, 2021 MEETING
Motion: Moved by Michelle Farris That the minutes of March 24, 2021, REDI Meeting be accepted as presented. Carried
4. YEAR-END FINANCIALS REPORT YTD MARCH 31, 2021
Motion: Moved by Boyd Langford That REDI accepts the Year-End Financials to March 31, 2021, for Information. Carried
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6. MANAGERS REPORT
REDI sent out an official invitation to the Dene Tha’ First Nation to become members at the beginning of April, The chair recently signed the CanExport Grant, which kickstarted that project into action. Canadian Greenfield Technology, located in Calgary is selling a Hemp decortication plant along with the full rights to produce NFORCE hemp fibre for concrete. I attended the High Level AGM and am currently working with the Chamber to create a shop local campaign. I participated at the REDA manager's meeting on April 15. Since our last REDI meeting, I’ve had multiple conversations about the Federal Census. I attended the Bistcho Lake Sub-Regional tourism and recreation stakeholder meeting. Also, I wanted to bring to your attention that there was an article in the Edmonton Journal indicating that the Plant Protein Alliance of Alberta will cease operations after it could not obtain grant funding from the Provincial Government.
Motion: Moved by Peter Braun That the Managers verbal reports be accepted as presented. Carried
7. NEW BUSINESS
i. Community Futures – CanExport Agreement The Agreement outlines that Community Futures Northwest Alberta will be contracted the translation of documents, graphic design and marketing component of the CanExport Grant. The total cost of this component of the CanExport project is $11,200 and falls within the budget passed previously.
Motion: Moved by Cheryll Welke That REDI enters into an agreement with Community Futures Northwest Alberta and authorizes the Chair or member of the Executive to sign the Agreement. Carried
ii. Long Sleeve Productions Long Sleeve Productions (LSP) will create Two short videos introducing A2A to the REDI region. LSP will come to the REDI region at the end of August or early September. This quotation also includes Long Sleeve Productions meeting with JP Gladu in Toronto to undertake an interview. The entire cost of the quote, which provides for the translation into two languages, is $12,337.50 + Hotel and Millage expenses.
Motion: Moved by Greg McIvor That REDI accepts the quotation and enters into an agreement with Long Sleeve Productions and authorizes the Chair or member of the Executive to sign an Agreement. Carried
iii. Consultant Agreement – Randy Balwin, Acornhill Partners Inc. Acronhill Partners Inc. will undertake the research component of the CanExport Grant, which will include researching all the commodities currently produced along the CN line between Edmonton and High Level. Investigate value-added commodities that REDI has not yet investigated that could be transported to Asia via A2A. Also, a look at The oil and gas produced in the region and the Plains Midstream and Norman Wells Pipelines. The total cost of the report is $9,000 + GST.
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Motion: Moved by Mike Osborn That REDI accepts the quotation and enters into an agreement with Acornhill Partners Inc. and authorizes the Chair or member of the Executive to sign an Agreement. Carried
iv. Quotes for Printing – Snapshots Printing of the recently created 2020/2021 economic snapshots for the region and two-page snapshots for A2A rail and Pea Processing report. REDI would like to print documents professionally in quantities of 500 to be distributed to municipalities and have available for REDI board members. Four quotations were provided.
Motion: Moved by Michelle Farris That REDI gets snapshots printing through Fully Promoted, the lowest local business quotation. Carried
v. Prince Rupert Port A recent presentation by the director of Prince Rupert Port was attended by High Level Councillor and REDI board member Boyd Langford. The presentation outlined the future expansion plan of Prince Rupert Port and highlighted the significant role and contribution that Northwest Alberta makes the port. Over the past year, Prince Rupert Port has significantly increased the quantity of wood pellets exported. This would be in part to the new pellet plant opened at High Level and increased production from La Crete Sawmills. CN Rail has upgraded the mainline to Prince Rupert, so there is less of a bottleneck and allows the port to continue expansion. The port has a 250 thousand dollar fund available for economic development to promote exporters to ship through their gateway.
10. OLD BUSINESS
i. Chief Louie Final Report Tabled until next meeting on May 26, 2021 ii. Federal Census Update The Federal Census day is May 11, 2021. Before that date, a team of local census takers leave door knockers and can provide paper census if requested. Northwest Alberta is split into two districts (High Level, Rainbow Lake, Zama and Fort Vermilion). The second district is ( Manning, Keg River, and La Crete and rural areas). Statistics Canada requires ten enumerators for each district. To date, there are only six recruited for High Level district and three for the Manning – La Crete district. If local census takers are not found, then a team will come from Grande Prairie and Edmonton. Suggests of increased REDI compensation or assistance to local enumerators along with providing a talking point/fact sheet. The recent changes by the Provincial government will not allow the region to undertake a municipal census if unsatisfied with the results of the Federal Census. It is crucial to get the message out to people about what the Federal Census means to the region and encourage participation. The idea of creating a REDI campaign to educate the region on what it means to fill out the Federal Census was put forward and discussed.
Lisa Wardley joined @ 6:43 pm and was handed chair of the meeting.
Motion: Moved by Mike Osborn That REDI assigns an initial budget of $1,500 for advertisement in the Echo Pioneer to promote the importance of the Federal Census. Carried
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iii. Digital Economy Program – Stakeholder Meeting – April 27, 2021 On April 27, the REDI manager attended the Digital Economy Program with the CAO of the Business Link. Initially, the Digital Main Street program was presented at the October 2020 REDI meeting; at that time, it would have cost REDI $9,000 to assist in developing 30 local digital e-commerce websites for our local businesses. Now the Provincial government has contracted the Business Link to roll out the program in Alberta. The Business Link – Digital Main Street program will recruit students from Alberta and create a ‘Digital Service Squad’ team to assist and train SMEs to be proficient with eCommerce. The launch of this program will be at the end of May, and REDI is prepared to champion the program locally. iv. REDI Meeting Times REDI will move the meeting start time to 7 pm and continue with existing meeting dates of the fourth Wednesday of each month.
9. ROUNDTABLE
Cheryll Welke – The High Level Chamber is working on their Shop Local campaign with support from Community Futures. There are four strong candidates for my position at the Rural Health Professions Action Plan, which is exciting as it means I can be at the committee grassroots level.
Kamie Currie – SMERG 3.0 (Small and medium enterprise grant) was launched on Friday, April 23. The portal is open to applications. If there are businesses that are in need of assistance, please let them know. Included in the package is the new regional map that outlines the extended boundary of my district. I have inherited the MD of Opportunity, Big Lakes County, Woodland County and Lesser Slave Lake River.
Roxane Tarr – I’m disappointed in the lack of uptake in Census takers in the High Level area.
Greg McIver – We are definitely going through spring breakup here in Zama. Paramount said It's going to be a good summer for the businesses in town. Is there anyone in La Crete or High Level that is influential in the region to ramble up some interest on TikTok to get Census out there to younger people.
Jordan Asels – It’s nearly the election period for Dene Tha’ First Nation, allot of items are either getting put on hold or rushed through right now. The nation is getting a plan together for the remediation work that was recently done. The hiring of new staff for the hotel that was freshly renovated. The CEDI graduation with the Town of High Level is also coming up in May.
Crystal McAteer – I’m sure everyone knows that High Level was hit pretty hard with COVID, and our frontline workers were affected. Some of our businesses like KFC, Pizzahut closed, and Tim Hortons was down to minimal hours. Apparently, Dairy Queen is going to open up next week, as they have been ramping up for the past couple of weeks
Peter Braun – I just shared the Federal Census with local Facebook groups in the La Crete area again. Hopefully, that will drum up support.
Larry Neufeld – Growing memberships at the Chamber, no tradeshow this year due to ice still in until the end of April. I am concentrating on Shop Local Campaign with funding from Community Futures.
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Mike Osborn – Getting ready for our year-end and auditors next week. The RRRF may be resurrected for another round of funding. It's getting a little better out there, hearing some relatively positive things from some of our clients. Whatever we can do with the Census, we will try as well.
Alden Armstrong – There was some localized flooding. With the underbrush gone since the fire, and different runoff from previous years. As a consequence, there was a train derailment in Mackenzie County. CN used local PP access road to get to the situation. I’ve been informed that the cargo is only wooden pallets, so no chemicals or anything of that nature. What caused the derailment was a washout of spring runoff. Still dealing with the fallout, as it relates to the fire, PP lost 130,000 Acres of forest in the fire. There are some locals in PP who have taken up the cause to block the bridge; there will be some future local consultation.
Lisa Wardley – Zama Rec Board’s new website is coming together with backend additions to allow for online shopping. Mackenzie County has acquired camping frames from Alberta Wildfire, Two of which will be coming to Zama to create glamping and another three at Machesis lake campsite. Rumble Alberta is a new MFTA initiative for 2021. It is a Provincial wide rubber tire, tourism, grassroots initiative. Our region has four routes out of the 44 throughout the Province. MFTA is partnering with Might Peace Tourism for this year's Travel Alberta Grant to build out a more extensive circle tour of Red Earth, Fort Vermilion, High Level and Peace River. The REDI-CF-MFTA survey is going well; there are currently 202 respondents, The next phase is to get the three non-profits to start with paper surveys in each of their regions. The Zama community had a land-use bylaw consultation to pivot itself from an oilfield community to a community with an off-grid feel but is still connected and has the conveniences of the grid. The Bistcho lake sub-regional plan is out for engagement right now, the Provincial task force will start shortly for the Chinchaga sub-regional plan. On the County side, we are dealing with some overland flooding.
10. ADJOURNMENT & NEXT MEETING
The next REDI meeting will take place on May 26, 2021, at 7:00 pm
Motion: Moved by Peter Braun That the REDI meeting be adjourned at 7:38 pm. Carried
______Lisa Wardley Chair REDI Manager
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Peace River Constituency La Crete Constituency Office Office Box 6299 Box 2793
#2 10122 100st 10013 101 Avenue
Peace River, Alberta La Crete, Alberta T8S 1S2 LEGISLATIVE ASSEMBLY T0H 2H0 ALBERTA
Dan Williams, MLA Peace River
May 26, 2021
Dear Mayor McAteer:
Regarding Tolko’s High Level sawmill, I am pleased to inform you Alberta Environment and Parks has received notification that the beehive burner associated with this sawmill has been demolished.
As you may know, a beehive burner is an old combustion technology that has limited capabilities to achieve cleaner combustion. The use of beehive burner replacement technologies, such as gasification and power generation, or engineered incineration of the wood waste, are much more efficient and have cleaner emissions and more rigorous emission monitoring capabilities.
All sawmills that produce more than 20 million foot board measure of lumber annually must be registered under the Code of Practice for Sawmills as outlined in section 60 of the Environmental Protection and Enhancement Act and the Activities Designation Regulation. Currently, there are 21 sawmills operating under a registration in the province, none of which are operating a wood waste incinerator under a certificate of variance in Alberta.
Tolko successfully discontinued the disposal of wood waste through the beehive burner and demolished the burner on October 10, 2020. Tolko’s achievement of this milestone was made possible by its significant capital investment to complete the construction of its thermal energy system, which is now operating, and its new pellet plant started making pellets in November 2020.
The Honourable Jason Nixon, Minister of Environment and Parks, is currently reviewing the certificate of variance payments and will make a decision shortly regarding the distribution of the payments.
LEGISLATURE OFFICE | 6th Floor Edmonton Federal Building | 9820 – 107 Street Edmonton, AB T5K 1E7 74
Sincerely,
Dan Williams, MLA Peace River cc: Honourable Jason Nixon Minister of Environment and Parks
LEGISLATURE OFFICE | 6th Floor Edmonton Federal Building | 9820 – 107 Street Edmonton, AB T5K 1E7 75
Board Meeting Highlights May 29, 2021 (via Zoom) This summary is designed to keep you informed about Peace Library System (PLS) activities and Board decisions. It is distributed to member councils, library boards and the PLS Board of Directors after each Board meeting. The Board held a full Board meeting on 29 May over Zoom. Present: Year-end roundup reports were provided by the Board Chair, the Carolyn Kolebaba (Chair) Northern Sunrise County Personnel Committee Chair and the Plan of Service Committee Chair. Cindy Hockley Village of Berwyn The PLS Annual Report was reviewed and approved for distribution. Lorrie Shelp Big Lakes County Denise Joudrey Birch Hills County The Auditor’s report was reviewed by a representative from Fulcrum Peter Frixel Clear Hills County Group and was approved by the Board. Stan Golob Town of Fairview Ray Skrepnek MD of Fairview Revisions were approved to the following policy: Revised Banked Time Lindsay Brown Town of Falher Policy. Meesha Bainton Town of Fox Creek Chris Thiessen City of Grande Prairie The Indigenous Services report to PLSB was presented for information, Roxie Chapman MD of Greenview as well as a briefing about the new population estimates from the GOA. Dennis Sukeroff Town of Grimshaw Brian Gilroy Town of High Prairie The CEO reported that pandemic restrictions in libraries continue and Camille Zavisha Village of Hines Creek curb-side pickup for those libraries who participate is still operating. Sandra Miller Village of Hythe The Province’s re-opening plan includes libraries in Phase 2, which, Brad Pearson MD of Lesser Slave River barring any further delays, should be about mid-June 2021. Alberta Sunni-Jeanne Walker Town of Manning Library Conference has announced dates for 2022, 28 April-1 May, and Marie-Anne Jones Town of McLennan 2023, 27-30 April. She announced as well that a Library Manager’s Cheryl Novak Village of Nampa Council meeting is being tentatively scheduled for late September Belinda Halabisky County of Northern Lights 2022. She reported that Plan of Service work is continuing. Brendan Powell MD of Opportunity Elaine Manzer Town of Peace River The Consulting Services Manager reported that 20 PLS libraries have Sandra Eastman MD of Peace signed on for the TD Summer Reading Program, which will kick off Michelle Farris Town of Rainbow Lake mid-June, activities to include take-and-make crafts and an online Roxann Dreger Village of Rycroft component. The 2021 Stronger Together conference will again be held John Moen Saddle Hills County online this year, 22-24 September. Lynda.com has transitioned to Clinton Froehlick Town of Sexsmith LinkedIn Learning and now offers over 16,000 video courses. Raoul Johnson MD of Smoky River RBDigital has been discontinued as the transition to OverDrive has Harry Ezio Town of Spirit River been completed. Training webinars are available. Elaine Garrow MD of Spirit River Tanya Boman Town of Valleyview The IT Services Manager reported that the Polaris upgrade to version Anna Underwood Town of Wembley 6.7 has been completed, but some performance issues have resulted in a patch being issued as well as another upgrade later this summer. The Regrets: transition to SuperNet 2.0 has begun with the headquarters building Linda Waddy County of Grande Prairie being completed on 28 May. Most member libraries will be completed Brent Anderson Town of High Level by the end of June, with only four being put off to 2022. Vacant Village of Donnelly Vacant Village of Girouxville The Technical Services Manager reported that there is a small backlog in the receiving area and there is a larger backlog in the cataloguing Absent: area. Staff have been retained to address both these issues temporarily Gena Jones Town of Beaverlodge and the situation will be re-assessed later this summer. Reta Nooskey Paddle Prairie Métis Settlement Quick Facts 2021 Joy McGregor Town of Slave Lake Population Served: 175,246 Members: 38 municipalities & 1 Métis Settlement Guest: Member Public Libraries: 46 Cory Lefebvre Fulcrum Group Contracting Schools: 50 Chair: Carolyn Kolebaba (Northern Sunrise County) Connecting libraries, people and resources CEO: Louisa Robison through teamwork, technology and training
Peace Library System acknowledges Treaty 8 territory as well as the Métis Nation of Alberta. Peace Library System libraries are located on territory that provided a travelling route and home to many Indigenous peoples. 76 77 Annual Report 2020 Peace Library System Connecting libraries, people and resources through teamwork, technology and training
46 public libraries & 50 schools | 806,263 items circulated to 29,446 patrons
Physical Collection Digital Collection TRACpac 22,041 items ordered 97,559 digital items 9,937,707 visits to 25,559 items catalogued made available virtual catalogue
eResource Usage Highlights
Niche Academy tutorials up 228% RBDigital eMagazines up 28% cloudLibrary up 89% OverDrive up 25% Lynda.com up 17%
Delivery & ILL Training Programs
141,365 outgoing ILLs 62 training events & 38 programs sponsored 13 library manager at public libraries 227,937 incoming ILLs meetings 1155 registered delegates PLS courier vans traveled Consultants offered 444 at Stronger Together 54,850 km, delivering remote support sessions Virtual Conference with 281,900 items 24 sessions and 4 keynote IT offered 1,131 remote speakers support sessions
Indigenous 950 craft & literacy kits made, 21 programs offered for outreach Services 18 training sessions offered on anti-racism 693 cardholders from Indigenous communities 78 PLS Annual Report 2020
Board Members Financials (as of December 2020)
Town of Beaverlodge — Gena Jones Village of Berwyn — Cindy Hockley Big Lakes County — Lorrie Shelp* Birch Hills County — Denise Joudrey Clear Hills County — Peter Frixel Village of Donnelly — Vacant MD of Fairview No. 136 — Ray Skrepnek* Town of Fairview — Stan Golob* Town of Falher — Lindsay Brown Town of Fox Creek — Meesha Bainton Village of Girouxville — Vacant City of Grande Prairie — Chris Thiessen* County of Grande Prairie #1 — Linda Waddy* MD of Greenview No. 16 — Roxie Chapman Town of Grimshaw — Dennis Sukeroff* Town of High Level — Brent Anderson Town of High Prairie — Brian Gilroy Village of Hines Creek — Camille Zavisha Village of Hythe — Sandra Miller MD of Lesser Slave River No. 124 — Brad Pearson Town of Manning — Sunni-Jeanne Walker Town of McLennan — Philippa O’Mahony Village of Nampa — Cheryl Novak County of Northern Lights — Belinda Halabisky* Northern Sunrise County — Carolyn Kolebaba* MD of Opportunity No. 17 — Brendan Powell Paddle Prairie Métis Settlement — Reta Nooskey MD of Peace No. 135 — Sandra Eastman Town of Peace River — Elaine Manzer Town of Rainbow Lake — Michelle Farris Village of Rycroft — Roxann Dreger Saddle Hills County — John Moen Town of Sexsmith — Clinton Froehlick Town of Slave Lake — Joy McGregor MD of Spirit River No. 133 — Elaine Garrow* MD of Smoky River No. 130 — Raoul Johnson* Town of Spirit River — Harry Ezio Town of Valleyview — Tanya Boman Town of Wembley — Anna Underwood
Executive Committee members*
The 2020 audit was conducted by Fulcrum Group. A copy of the complete audited statement is available79on request. 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 From: Janet Jabush
Subject: Update #3
Hey out there, Towns West!!
I trust this email finds you all safe, healthy and eagerly anticipating the coming, yet all-to-brief summer season. Spring is flying by leaving me wondering how it can already be the end of May! It’s been a while since my last update and that’s certainly not because there’s been nothing going on. Quite the opposite! With all the activity, I’ve started and rewritten this update twice already. My AUMA Towns colleagues Tanya Thorn (South) and Trina Jones (East) had similar challenges with their most recent updates, so I’m cutting myself some slack and borrowing copiously from their updates. Now, you morning/daytime readers get a coffee and you end of day/evening readers grab a beer. Let’s get on with the update! But, where to start….
COVID-19 (the not enjoyable, but necessary part) My first two drafts left COVID-19 til the end. As I’m sure you’ll agree, everyone is sick of it being at the top of every conversation. That said, I’ll try to make this brief. AUMA shares its members’ concerns about several COVID-19 issues, including its impact on our healthcare system & the economy, the gaps in data availability & specificity and the lack of defined parameters that will trigger restrictive actions imposed by the province. Updates from the Government of Alberta (GoA) & the Chief Medical Officer of Health (CMOH) are appreciated and have provided key information on vaccine roll-out & availability and how municipalities can aid in efforts to get as many Albertans as possible safely & expeditiously vaccinated. Also of concern are weaknesses & shortcomings in the municipal financial model brought into sharp focus as the pandemic continues to exert sustained fiscal pressures on municipalities. The MOST & MSP funding received by municipalities from the provincial and federal governments clearly demonstrates what’s achievable when we speak with one voice across the province and the country to highlight our needs as a sector. Working together, the provincial and federal governments responded to the request made by AUMA, FCM and municipalities & associations across Canada. Their efforts are recognized and appreciated.
Let’s talk Budget 2021!! Right up to the budget’s release on February 25, AUMA continued its principles-based advocacy highlighting stable, predictable, long-term funding; partnership in economic growth & recovery; and the need to avoid downloading costs to municipalities. Overall, AUMA is supportive of the Local Government Fiscal Framework (LGFF), however, there are areas in the program in need of improvement. Most notably, these include removing or reducing the 50% growth restriction to ensure that, over time, the funding grows apace with local needs, and increasing the $100M exemption to a higher threshold. It's unfortunate the GoA chose to reduce funding for municipalities and to delay the implementation of the LGFF by 2 years. When it was first announced, the program’s base amount was set at $860M, some 25% below historical average levels for MSI & BTMG. Budget 2021 promised a further reduction to LGFF’s base starting amount from $860M to $722M now making it 36% lower than the 10-year historical average of MSI & BTMG. The Minister of Municipal Affairs has received a letter from AUMA outlining these
101 concerns. I’ll update when I have more on this but, in the meantime, our advocacy will continue as we work with the province and RMA to design a fair formula for the allocation of funding.
From Budget to Economic Resiliency The Economic Resiliency & Recovery Task Force was created by your AUMA Board to address the impacts of the oil & gas sector downturn and this miserable pandemic. The Task Force’s one-year mandate was to develop recommendations regarding the role municipalities can play in building a more resilient Alberta economy, including innovative solutions to support local businesses and a platform to share promising practices that support economic resiliency with a focus on small communities. The Committee, currently comprised of representatives from AUMA standing committees, presented its final report to the Board in March. At the Task Force’s recommendation, the Board will create a new standing committee to build on the amazing work that’s already been done. Recruitment for the new committee will happen this fall. Read the full report from the Task Force here Economic Resiliency & Recovery Task Force Full Report .
On the Topic of All Things Fiscal…. Doubling of Federal Gas Tax AUMA’s advocacy on this in 2019 will ensure the GoA treats the doubling as two separate payments. This means small municipalities that are capped at $50,000 in the allocation formula will see their funding double to $100,000. Potential Grant Programs AUMA has been approved for a $2M grant under the federal government’s Zero Emission Vehicle Infrastructure program. The MCCAC will launch & administer an electric vehicle charging program for Alberta municipalities. Watch the digest for details and check out MCCAC here https://mccac.ca/ .
POLICING As you all know, the GoA implemented a new police funding model (PFM) that applied to urban municipalities with populations under 5000 and all MDs & counties. It was intended to enable the province to fund additional police resources, however, we have identified some issues that have come to light since the implementation. In the 2020 fiscal year, $15.4M was generated and $26.7M is expected for the 2021 fiscal year. The RCMP says the money resulted in 76 new officers and 57 civilian support positions in 2020. This reveals a rather interesting dilemma. The revenue raised by the PFM is not directly transferred from the GoA to the RCMP, so the RCMP cannot fully account for how it was spent. The GoA is expected to provide that information, however, to date, they have not. Both the current & former Ministers of Justice & Solicitor General committed to reinvesting the funds generated by the PFM to frontline law enforcement. For now, we wait. Patiently. Sort of. FYI, the RCMP have shared a document that outlines the establishment of new police resources for 2020/2021, which is available here AUMA Policing Hub . Some of you with a Municipal Police Service Agreement with the Province unexpectedly received invoices from JSG for Biology Casework Analysis Agreement (BCAA) expenses. While the fiscal plan for Budget 2019 stated that the government’s revenue forecast included “increases to revenue from municipalities instead of the province paying for biology casework analysis”, there was no other mention of this policy change in any other budget document and no information on which municipalities the chargeback would apply to or how it would be calculated. Neither AUMA nor the affected municipalities received any further communication from the GoA on this topic until the invoices were sent. Furthermore, the authority for charging this expense back to municipalities is not clear. DNA analysis services are not part of an MPSA and municipalities are not party
102 to the BCAA, which is signed between the provincial and federal governments. AUMA is following up with the Minister of JSG to express our concerns. Within the next few weeks, you should be receiving the Interim Police Advisory Board’s Quarterly Report. They’ve been working tirelessly to get governance & recruitment structures in place for the permanent Board schedule to take over this winter. Many requests have been received for the Price Waterhouse Coopers report on the feasibility of a Provincial Police Force due for completion on April 30, 2021. The GoA did promise that the report would be made public, but we have not yet seen the document. With the postponement of the sitting and the fact that Cabinet gets to see it first, I don’t have a date for release. As soon as I know, you’ll know.
Municipal Guide to Truth & Reconciliation Commission’s Calls to Action With the recent tragic discovery of the bodies of 215 children at the former site of the Kamloops Residential School, AUMA’s December 2019 endorsement of 12 of the 94 Calls to Action by the TRC could not be more critical. AUMA has developed a guide to the Calls to Action. It offers guidance and direction to communities just trying to understand all the information.
The Future of Municipal Governance This project is exploring and assessing options for government structures that will enable municipalities to build thriving communities into the future. We’ve partnered with the University of Calgary’s School of Public Policy who are engaging municipal experts from Alberta and across Canada to conduct research on key areas of municipal government: o Demographic Trends: Growth, Decline and an Aging Population o Are Alberta's Municipalities viable? - A Look at Municipal Finances o Canada's experience with Municipal Governance: Provincial Comparison o Local Citizen Engagement and Municipal Governance o Annexation, Amalgamation, Regionalization? Potential Solutions for Alberta o A New Relationship between the Province and Municipalities: Potential changes in Provincial Policy and Legislation o Financing Municipal Infrastructure o New Approaches to Revenue Sharing While AUMA had input into the scope of the research, the School of Public Policy has complete academic freedom over its research methodology and its findings. The purpose of this project is to get independent, fact-based information on municipal issues. We will use this as the foundation for solutions- oriented discussions on the practices, policies, legislation, and financial arrangements that shape municipal government. In other jurisdictions, governance solutions have been imposed on municipalities. We believe that municipalities in Alberta must have a leading role in shaping our own destiny. As this is an election year, we anticipate that the bulk of the research will be released in 2022, when we can organize opportunities for municipalities, the province, and interested stakeholders to engage with the research findings and deliberate on recommended changes to the policy framework in which municipalities exist.
AMSC Business Services We’ve got something new for you!! A Cybersecurity & Managed IT Services suite of programs. AUMA did the research to compile a cost-effective package allowing its members to capitalize on the organization’s expertise in this area. The Cybersecurity Services give municipalities customizable, 24/7/365 Managed Protection.
103 Municipalities are increasingly the targets of hackers with Whistler BC being the latest victim of a ransomware attack. Whistler BC Check out the offerings here Cybersecurity & Managed IT Services or call our Business Services team at 780.433.4431.
Pick Me, Pick Me!! (Municipal Elections 2021) In this increasingly polarized and partisan atmosphere, this fall’s election promises to be interesting (?). As an association representing municipal leaders throughout Alberta, AUMA has a responsibility to promote constructive political discourse about the many challenges Alberta’s communities currently face. AUMA & RMA are working with Municipal Affairs to develop webpages to be posted on both associations’ websites. They’ll be an “all you ever wanted to know about running for municipal government but were afraid to ask” sort of thing. Municipal Affairs is supplying the information on election rules, the basics about the roles & responsibilities of Councillors & municipalities, and information on campaigning during COVID. Both associations are developing videos featuring a few of their Board members talking about life as a councillor & what someone should consider before they run. Those pages should launch any time. During our Municipal Leaders Caucus in April, AUMA sought input from members on a pledge for candidates. It speaks to upholding the principles of local democracy and includes the following 4 commitments: Keeping local elections local, Maintaining independence & non-partisanship, Demonstrating transparency, and Engaging in respectful behaviour.
It is a voluntary commitment candidates can make to voters, and it is ultimately up to those voters to hold candidates accountable. Neither AUMA nor municipalities have any roll to play in enforcing adherence to “The Pledge”. Check it out here The Pledge .
Celebrate Good Times, Come On! (Convention 2021) AUMA’s 2021 Annual Convention is happening in Edmonton from November 17 to 19. With Tanya Thorn and Tyler Gandam set to co-host, it should be entertaining. While we’re hoping and planning for an in- person delivery, we’ve heard from our members that a virtual component will allow for more council members to take part. Planning is still underway, so stay tuned for details as they become available. In the meantime, if you have a resolution to submit, please remember, the deadline is June 30 and you need to have the support of a seconding municipality before submitting. We also encourage you to send a draft of your resolution to AUMA staff by emailing it to [email protected] . They’ll provide feedback on whether or not it meets the criteria set out in our resolutions policy. As most of you know, El Presidente, Barry Morishita, ends his incredibly successful tenure with AUMA this year. Separate from the official tribute, something fun is in the works so, if you have any funny pictures with or stories about (PG only, please) Barry, pop them in an email to me ASAP.
Just Janet While I’m gob smacked that tomorrow is June 1, I’m thrilled that our painfully short warm weather season is here! I’ve put a few kms on my bike so far and already pinkened my nose. Twice! I’d like to say my hubby and I are planning a fun trip over the summer, but as one of thousands of Alberta households impacted by an oil & gas sector lay off in March 2020, that’s just not in the cards. Ever the optimist, I’ll make the best of it and fill my summer with family, friends and fun on my motorcycle!
104 Speaking of family, until recently, mine had managed to avoid any physical health impacts from C-19. Currently, I have a half-sister in ICU in Saskatoon. They re-intubated her yesterday due to a bacterial infection from her first round on a ventilator. She marked her 70th birthday on May 29 and her kids & close friends are trying to keep her spirits up. Our fingers are all crossed for a full recovery.
Well, that’s more than enough from me!! My apologies for the sheer volume of info I’ve dropped on all of you. Please let me know if you have any questions or concerns. Until next time, stay safe and sane, soak up some sun and smile, even behind your mask.
Janet Jabush Mayor, Town of Mayerthorpe Director, Towns West - AUMA Box 420 Mayerthorpe, Alberta, T0E 1N0 P. 780.786.2416 C. 780.268.4231 [email protected]
105 From: Lifesaving Society
Mayor Crystal McAteer Town of High Level 10511 - 103 Street High Level, AB T0H 1Z0
Dear Mayor,
We are excited to announce the United Nations has adopted a Resolution on Drowning Prevention, of which Canada was a co-sponsor and lead supporter. This Resolution will not only bring more awareness to this preventable problem, but urgency for stakeholders to act. This will include policy development, research and support for community-based drowning prevention action.
Canada faces a major problem – and a preventable one: over 400 people die every year from drowning. On behalf of the Lifesaving Society Alberta and Northwest Territories Branch, I am writing to ask that you proclaim July 18-24, 2021 as NATIONAL DROWNING PREVENTION WEEK in the Town of High Level.
The Lifesaving Society is a national, charitable organization working to prevent drowning and reduce water- related injury through our training programs, Water Smart® public education, drowning research and aquatic safety standards. The Lifesaving Society also certifies Canada’s National Lifeguards.
National Drowning Prevention Week is one of the Society’s leading public education initiatives, with events taking place across the country to focus media and community attention on the drowning problem and drowning prevention. During this week, the Society urges individuals to: Supervise children in and around the water. Refrain from behaviors that may result in intoxication while participating in aquatic activities. Wear a lifejacket when boating.
If every Canadian followed these steps, we could greatly reduce Canada’s drowning rate.
A proclamation from the Town of High Level would give greater exposure of our lifesaving efforts to the residents of the Town of High Level. I hope you will consider our request. A template can be found here: Proclamation Template 2021
If you have any questions or would like to submit a proclamation, please contact our Drowning Prevention Coordinator at [email protected].
Sincerely,
Kelly Carter Chief Executive Officer
106 Kelsey Lalonde Drowning Prevention Coordinator Lifesaving Society Alberta and Northwest Territories
13123-156 Street | Edmonton, AB | T5V 1V2 | Canada Tel: 780 415 1755 | Fax: 780 427 9334 E-mail: [email protected] | Web: www.lifesaving.org
Canada’s Drowning Prevention Charity
107
Shannon Stubbs, MP Lakeland
May 28, 2021
Mayor and Council/Reeve and Council,
On February 16, 2021 Bill C-21, a bill that makes changes to the Criminal Code and the Firearms Act, and targets law abiding firearms owners, was introduced and is being debated in the House of Commons. Conservatives constituently call for cracking down on illegal gun smuggling, trading, gang and crime gun use, but Bill C-21 misses the mark if the aim really is to improve and protect the personal and public safety of Canadians. Bill C-21 focuses on the wrong people and groups, while also creating uncertainty and adding undo pressure on other levels of government.
Bill C-21 includes provision to allow municipalities to create handgun bylaws, which would place conditions on federal firearms licenses relating to handgun use, storage, or transportation within municipalities that have passed such bylaws.
Residents in cities and other places, with ever increasing gang shootings and violence rightfully expect their government ought to be taking action to keep them safe, but a regulation that gives municipalities the ability to pass bylaws does not do that. The municipal provision in Bill C-21 would be a bylaw on licenses, so this measure literally, specifically, and only targets Canadians who have licenses. This does nothing to stop dangerous criminals who certainly would never comply with a municipal bylaw when they do not obtain their guns legally, do not get licenses and who frankly do not care about criminal laws. What this purposed municipal bylaw section would do is lead to yet another layer of confusing, overlapping regulations and a patchwork of rules for already law-abiding Canadians within and between communities, while violations could result in two years imprisonment or permanent license revocations.
I have been hearing from municipalities concerned with being tasked by the Federal government to create these types of bylaws. They are sharing fears about economic and housing impacts by the perception that one community has higher safety standards than others, or that law-abiding firearms citizens will literally be unaware they are in violation just by crossing a municipal boundary that has different bylaws.
[email protected] 5009 50th Street, P.O. Box 599, Two Hills, Alberta, T0B 4K0 659 Wellington Building, Ottawa, Ontario, K1A 0A6108 Tel.: 780-657-7075 Fax: 780-657-7079 Tel.: 613-992-4171 Fax: 613-996-9011
Some municipalities are saying that they do not have the expertise to create these bylaws and certainly would not have the resources to enforce such regulations. They are also concerned these bylaws potentially violate their own provinces’ jurisdiction. Some provinces in opposition to the federal legislation have already passed or are proposing laws that would prohibit this type of power to shift to individual municipalities. Saskatchewan has already passed such a provincial law, and Alberta’s bill received royal assent on April 29, 2021.
Due to these concerns, some municipalities have already opposed Bill C-21 and have taken the steps to pass resolutions in opposition to this potential new power that they neither requested, nor have the resources to impose and enforce.
I have attached a copy of the resolution passed by the council in Kingsville, Ontario. I encourage you to seek feedback from your rate payers, and to discuss this issue in council. You may decide to pass a similar resolution on behalf of your community. Please feel free to advise my office if you do so, and to reach out if you require any additional information on Bill C-21.
Sincerely,
Thank you
Shannon Stubbs, MP Lakeland
109 2021 Division Road North Kingsville, Ontario N9Y 2Y9 Phone: (519) 733-2305 www.kingsville.ca [email protected]
Sub-Item 3 SENT VIA EMAIL
March 25, 2021
The Right Honourable Justin Trudeau, MP Prime Minister of Canada Langevin Block Ottawa, Ontario K1A 0A2
Prime Minister:
RE: Bill C-21, An Act to amend certain Acts and to make certain consequential amendments (firearms)
At its Regular Meeting held on March 8, 2021 Council of the Town of Kingsville passed the following Resolution:
“205-2021 Moved By Councillor Thomas Neufeld, Seconded By Councillor Larry Patterson A Resolution concerning Bill C-21, An Act to amend certain Acts and to make certain consequential amendments (firearms), specifically Amendment 26, Section (58.01 (1-8), Conditions-bylaw. WHEREAS municipalities have never been responsible for gun control laws in Canada; AND WHEREAS law abiding Kingsville residents who own legal handguns have already been thoroughly vetted through the CFSC, PAL and ATT applications; AND WHEREAS illegal gun owners and smugglers do not respect postal codes; AND WHEREAS if one municipality enacts a ban and not a neighbouring municipality, this will create a patchwork of by-laws; AND WHEREAS a municipal ban would be difficult to enforce and easy to get around. NOW THEREFORE BE IT RESOLVED that The Corporation of the Town of Kingsville is OPPOSED to the adoption of any by-laws restricting the possession, storage and transportation of legally obtained handguns; AND BE IT FURTHER RESOLVED that this resolution be forwarded to the following public officials: MP Chris Lewis-Essex, MPP Taras Natyshak-Essex, Premier of Ontario The Honourable Doug Ford, Leader of the Official Opposition Andrea Horwath, Prime Minister of Canada The Honourable Justin Trudeau, and Leader of Official Opposition The Honourable Erin O'Toole.”
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110 If you require any further information, please contact the undersigned.
Yours very truly,
Sandra Kitchen Deputy Clerk-Council Services Legislative Services Department [email protected] cc: Hon. Doug Ford, Premier [email protected] cc: Hon. Andrea Horwath, Official Leader of the Opposition [email protected] cc: Hon. Erin O’Toole, Official Leader of the Opposition [email protected] cc: MP Chris Lewis- Essex cc: MPP Taras Natyshak-Essex cc: Hon. Bill Blair, Minister of Public Safety and Emergency Preparedness cc: MP Shannon Stubbs cc: Mayor Aldo DiCarlo, Town of Amherstburg cc: Mayor Larry Snively, Town of Essex cc: Mayor Tom Bain, Town of Lakeshore cc: Mayor Marc Bondy, Town of LaSalle cc: Mayor Hilda MacDonald, Municipality of Leamington cc: Mayor Gary McNamara, Town of Tecumseh cc: all Municipalities in Ontario
111 112 June 8, 20201
Hello Mr. Wheeler;
As discussed during our phone conversation on May 17, 2021 please accept this letter of request to transfer the operations of the Heimtaed Lodge in La Crete Alberta from the Boreal Housing Foundation to the La Crete Municipal Nursing Association. The mutually agreed date of transfer between the BHF and LCMNA contingent on the LCMNA obtaining all relevant licenses and contracts will be August 1, 2021. Please find below, the motions made during our Boreal Housing Foundation meetings in regards to the transfer. Thank you for your time and attention to this matter.
Sincerelly;
Cameron Cardinal
Boreal Housing Chair
780-841-5119
May 27/21 Regular Board Meeting
BHF Corporate Office Move
21-101 Moved by Wally Olorenshaw
That Administration start the move of BHF corporate offices to High Level.
Carried Unanimously
April 20/21 Special Board Meeting
113 AHS Contract Options
21-89 Moved by Josh Knelsen
That Boreal Housing Foundation give one year notice to Alberta Health Service to terminate the Schedule A of our Master Service Agreement, starting April 21, 2021.
Carried
21-90 Moved by Crystal McAteer
That Boreal Housing Foundation write Alberta Health Service requesting Alberta Health Service enter into an Access Agreement regarding the supportive living program within the Heimstaed Lodge.
Carried
21-91 Moved by Michelle Farris
That Boreal Housing Foundation relinquish the Supportive Living Accommodations License once Boreal Housing Foundation have been awarded the Access Agreement or La Crete Municipal Nursing Association has completed the Due Diligence from Alberta Health Services and Boreal Housing Foundation has received a letter from Alberta Health Services stating that all Boreal Housing Foundation’s obligations have been completed.
Carried
March 18/21 Special Board Meeting
Options from AHS on transfer of Nursing Contract
21-45 Moved by Crystal McAteer
That at the request of LCMNA to assume operation of the Heimstaed Lodge the Boreal Housing Foundation requests AHS transfer Schedule A of the nursing contract to LCMNA. Further BHF request
114 AHS provide an answer on the qualification of LCMNA to assume Schedule A to BHF for review on or before June 24, 2021.
Carried
January 5/21 Special Board Meeting
21-003 Moved by Josh Knelsen
That Boreal Housing Foundation (BHF) start the process to transition the Heimstaed over to La Crete Municipal Nursing Association (LCMNA) and notify appropriate Ministries and Alberta Health Services (AHS)
Carried Unanimously
115
S NOTICE OF MOTION
116
QUESTION PERIOD
117
SION CLOSED SES CLOSED
118