FORT VERMILION SCHOOL DIVISION NO. 52 “Building Success – One Student at a Time.”
BOARD OF TRUSTEES
REGULAR MEETING – MARCH 20, 2018
CENTRAL OFFICE – 10:00 AM
A G E N D A
Fort Vermilion School Division No. 52 2017-2018 Board Work Plan
Divisional Goals: Divisional Priorities: 1. Every Student is Successful 1. All students will improve reading, writing and digital literacy 2. Quality Teaching and School Leadership skills. 3. Effective Governance 2. All students will improve numeracy skills through practical applications of curricular outcomes. 3. All students will be increasingly engaged in learning environments to improve achievement and citizenship skills.
) Monitoring: Other Events 25 New Teacher Orientation
(COW 28 & 29 Organizational Days
7 Communications: m 30 PD Day
a
, 201 Board Communications / Trustee Communication 31 Organizational Day
10 31 Key Messages to the Media
August Monitoring: Other Events Focus on Student Achievement 1 Organizational Day Hill Crest Community School 4 Labour Day Superintendent Report 5 First Day for Students
Human Resources Accountability Report 13 ASBA Zone 1 Meeting (Peace River)
7 Transportation Accountability Report 14 2:00 pm dismissal
, 201 22 Division-wide PD Day
Health and Safety Accountability Report 20 Review Trustee Handbook 2017-18 Operating Budget Summary School Council Meetings
10 am Initial Staffing and Enrolment Report (COW) Trustee Remuneration (COW) (review every 2 years - 2017) September Communications: Board Communications / Trustee Communication Key Messages to the Media
Monitoring: Other Events Organizational Meeting 9 Thanksgiving Day Focus on Student Achievement 16 School Board Elections St. Mary’s Elementary School 15-17 PSBAA Fall Events Superintendent Report 19 2:00 pm dismissal Provincial Achievement Test and Diploma Examination Accountability Report School Council Meetings
7 Finance Report
201
Modular Requests
,
25 Student Services Accountability Report Teacher Leaving Survey (COW)
10 am Full Review of Capital Plan (COW)
October Student Advisory Team (COW) DRAFT Three Year Education Plan (COW)
Communications: Board Communications / Trustee Communication Key Messages to the Media Discuss Communication Plan
Fort Vermilion School Division No. 52 2017-2018 Board Work Plan
Monitoring: Other Events , 2017-2018 Budget Update 1 ASBA Zone 1 Meeting (GP)
9 am
15
DRAFT 2016-2017 Audited Financial Statement 8 Last Day of Quad 1
HL
DRAFT Annual Education Results Report 9 Professional Development Day
-
9 am
ember
(COW)
Summary of Board Policies and Board Evaluation Document 10 School Closed (Remembrance Day stat)
Nov Results Review with Principals (9:00 am) 13 First Day of Quad 2
2017 15 School Council Chairs Meeting Monitoring: 19-21 ASBA Fall General Meeting
7 Results Review with Central Office and Departments (9:00 am)
1 Focus on Student Achievement School Council Meetings
2017 Sand Hills Elementary School
,
7 Superintendent Report
2
am
Audited Financial Statement
9 November 20 Three Year Education Plan ember Annual Education Results Report
Nov 2017-2018 Revised Budget Finance Report Student Engagement Accountability Report Communications: Board Communications / Trustee Communication
Key Messages to the Media
Monitoring: Other Events 22 School Closed/First Day of Christmas Break
25 Christmas Day 26 Boxing Day
meeting) December Communications: Christmas Concerts (no scheduled School Council Meetings Monitoring: Other Events Focus on Student Achievement 1 New Year’s Day Spirit of the North Community School 8 Classes Resume Superintendent Report 10 ASBA Zone 1 Meeting - GP
8 Finance Report 29 Last Day of Semester 1 & Quad 2
Fiscal Quarterly Accountability Report 30 PD Day
, 201
17 Digital Literacy Accountability Report 31 First Day of Semester 2 & Quad 3 Fundraising Report
10 am School Council Meetings
January Communications: Board Communications / Trustee Communication Key Messages to the Media Discuss Communication Plan
Monitoring: Other Events
Review Board Goals and Priorities (2018) 7 Board & Admin Supper Trustee Development 12 Day Off In Lieu of PT Interviews
(COW)
DRAFT Three Year Capital Plan (COW) Board Planning Session Board Evaluation 13-14 School Closed
2018
, 15-16 Teacher’s Convention 3 Communications: 19 Family Day Board Communications / Trustee Communication
March Board Development School Council Meetings Key Messages to the Media Fort Vermilion School Division No. 52 2017-2018 Board Work Plan
Monitoring: Other Events Focus on Student Achievement 14 ASBA Zone 1 Meeting – Holy Family Rocky Lane School 15 2:00 pm dismissal Superintendent Report 16 PD Day (HL area schools) Student Numeracy Accountability Report 30 Good Friday Finance Report
8 Approve Board Goals and Priorities
1
Fiscal Quarterly Accountability Report School Council Meetings
, 20
0 Three Year Capital Plan 2 2018-2019 School Calendar
10 am Review Student Fee Structure
March Review of Governance Education Agreement Budget Assumptions (COW) Student Advisory Team (COW)
Communications: Board Communications / Trustee Communication Key Messages to the Media Monitoring: Other Events Focus on Student Achievement 2 Easter Monday High Level Public School 3 PD Day (LC area schools) Superintendent Report 12 2:00 pm dismissal Finance Report 13 Last day of Quad 3
8 Asset Management Accountability Report 14-22 Spring Break
1
HL
20 Review Attendance Boundaries 23 Classes Resume
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, Student Literacy – Writing Accountability Report 23 First Day of Quad 4
25 l School Jurisdiction Financial Reporting Profile (COW) 25 School Council Chairs Meeting
10 am
Apri DRAFT 2018-2019 Budget (COW) School Council Meetings Communications: Board Communications / Trustee Communication Key Messages to the Media Discuss Communication Plan
Monitoring: Other Events Focus on Student Achievement 9 ASBA Zone 1 Meeting La Crete Public School 10 PD Day (LC area schools) Superintendent Report 11 PD Day (HL area schools) Finance Report 17 2:00 pm Dismissal
2018-2019 Budget Report 21 Victoria Day
Accountability Pillar Overall Summary 22 Day in Lieu of PT Interviews
Inclusive Education Accountability Report 25 FVSD Awards Program
am
9 Merit Awards Selection (9 am - COW) Student Advisory Team (COW) School Council Meetings
May 23, 2018 DRAFT Three Year Education Plan (COW) Communications: Board Communications / Trustee Communication Key Messages to the Media Monitoring: Other Events Focus on Student Achievement 7 Admin/Trustee Social Ridgeview Central School 1-3 PSBAA Spring General Meeting
Superintendent Report 4-5 ASBA Spring General Meeting
8
1
Finance Report 27-28 Year-end Activities
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, Internal Auditing Accountability Report 28 Last day of School for Students 13 Fiscal Quarterly Accountability Report 29 Organizational Day
10 am Student Literacy – Reading Accountability Report 30 Summer Break Begins June Communications: School Council Meetings Board Communications / Trustee Communication Graduations Key Messages to the Media FORT VERMILION SCHOOL DIVISION NO. 52 BOARD OF TRUSTEES REGULAR MEETING – MARCH 20, 2018 CENTRAL OFFICE – 10:00 A.M. AGENDA
ATTENDANCE 3
I. CALL TO ORDER 3
II. APPROVAL OF AGENDA 3
III. APPROVAL OF MINUTES 3
Minutes of Regular Board Meeting January 17, 2018 4 Minutes of Committee of the Whole Meeting March 3, 2018 7
IV. COMMUNICATIONS 8
V. FOCUS ON STUDENT ACHIEVEMENT
Rocky Lane School 9
VI. DELEGATIONS OR EXTERNAL PRESENTATIONS
2:00 pm – Graduation Ceremonies - Sara Randle
VII. MONITORING REPORTS
a. Superintendent’s Report 13 b. Finance Report 15 c. Fiscal Quarterly Accountability Report 22 d. Student Numeracy Accountability Report 31 e. Three Year Capital Plan 36 f. 2018-2019 School Calendar 43 g. Student Fee Structure Review 45 h. Review of Governance Education Agreement i. Affirm Board Policy 1.5 Goals 47
VIII. BOARD COMMUNICATIONS
IX. OTHER BUSINESS
a. Draft Board Policy 2.8 Meetings 49
1 b. Draft Board Policy 1.1 Mandate 51 c. Draft Board Policy 1.3 Mission 53 d. Draft Board Policy 1.4 Guiding Principles 55 e. Draft Board Policy 1.6 Current Priorities 57 f. Zama City School Closure 59 g. Locally Developed Courses 74
X. ADJOURNMENT 77
2 ATTENDANCE
Board Members Present:
Board Members Absent:
Administration:
Staff:
Guests:
CALL TO ORDER
(Chairman,) or (Vice-Chairman,) ______, called the meeting to order at ______.
APPROVAL OF AGENDA
______moved that the Board of Trustees approve the agenda with the following additional items:
1. 2. 3. 4. 5.
APPROVAL OF MINUTES
______moved that the Board of Trustees approve the minutes of the Regular Board Meeting held ______, as presented.
______moved that the Board of Trustees approve the minutes of the Committee of the Whole Meeting held ______, as presented.
3 FORT VERMILION SCHOOL DIVISION NO. 52 PAGE 1 OF 3 MINUTES OF THE REGULAR BOARD MEETING JANUARY 17, 2018
ATTENDANCE Board Members Present: Mr. Clark McAskile, Chair Mr. Marc Beland Mr. Jesse Darling Mrs. Linda Kowal Ms. Leah Lizotte Mr. Henry Goertzen Mr. John Zacharias
Board Members Absent: Mr. Tim Driedger, Vice-Chair
Administration Present: Mr. Michael McMann, Superintendent Mr. Norman Buhler, Secretary-Treasurer Mrs. Darlene Bergen, Executive Assistant
Administration Absent: Mr. Kevin Pittman, Assistant Superintendent Mrs. Kathryn Kirby, Assistant Superintendent
ATA Representative Present: Ms. Myrna McLean
Focus on Student Achievement Present: Bonnie Hunley, Principal, SHES Victoria Dignan, Teacher, SHES Chayce Martens, Student, SHES Jackson Banman, Student, SHES Rebecca Driedger, Student, SHES Jeffrey Fehr, Student, SHES Eva Guenther, Student, SHES Amanda Neufeld, Student, SHES Gordie Banman, Parent, SHES Leah Martens, Parent, SHES Martha Fehr, Parent, SHES Shane Dempster, Principal, SNCS Stefanie Brown, Assistant Principal, SNCS Ainsley Price, Student, SNCS Kylie Gerbrandt, Student, SNCS
Chairman Clark McAskile called the meeting to order at 10:00 a.m.
18-01-16196 Henry Goertzen moved that the Board of Trustees approve the agenda APPROVAL OF with the following additional item: AGENDA 1. Zama City School CARRIED
4 FORT VERMILION SCHOOL DIVISION NO. 52 PAGE 2 OF 3 MINUTES OF THE REGULAR BOARD MEETING JANUARY 17, 2018
18-01-16197 Jesse Darling moved that the Board of Trustees approve the minutes of APPROVAL OF the Regular Meeting held November 27, 2017, as presented. MINUTES CARRIED
18-01-16198 Report found in the January 17, 2018 Regular Board Meeting Package. FOCUS ON STUDENT ACHIEVEMENT –SAND Linda Kowal moved that the Board of Trustees accept the Focus on HILLS ELEMENTARY Student Achievement – Sand Hills Elementary School Report. SCHOOL CARRIED
18-01-16199 Report found in the January 17, 2018 Regular Board Meeting Package. FOCUS ON STUDENT ACHIEVEMENT –SPIRIT Jesse Darling moved that the Board of Trustees accept the Focus on OF THE NORTH Student Achievement – Spirit of the North Community School Report. COMMUNITY SCHOOL CARRIED
18-01-16200 Henry Goertzen moved that the Board of Trustees go in-camera at 10:34 IN-CAMERA a.m. CARRIED
18-01-16201 Jesse Darling moved that the Board of Trustees move out of in camera at REVERT TO PUBLIC 1:05 p.m. MEETING CARRIED
BOARD No communication shared. COMMUNICATIONS
MONITORING REPORTS 18-01-16202 Report found in the November 27, 2017 Regular Board Meeting SUPERINTENDENT’S Package. Video and Discussion on the Golden Circle. Consultations REPORT have been held in three locations so far. Board mission and priorities are part of the process. Alberta Rural Education Symposium is held March 4-6, possible meeting with Trustees and Executive on March 3 & 4.
John Zacharias moved that the Board of Trustees accept the Superintendent’s Report as information. CARRIED
18-01-16203 Report found in the January 17, 2018 Regular Board Meeting Package. FINANCE REPORT Jesse Darling moved that the Board of Trustees accept the Finance Report as of December 31, 2017. CARRIED
18-01-16204 Report found in the January 17, 2018 Regular Board Meeting Package. FISCAL QUARTERLY ACCOUNTABILITY Linda Kowal moved that the Board of Trustees accept the Fiscal REPORT Quarterly Accountability Report. CARRIED
5 FORT VERMILION SCHOOL DIVISION NO. 52 PAGE 3 OF 3 MINUTES OF THE REGULAR BOARD MEETING JANUARY 17, 2018
18-01-16205 Report found in the January 17, 2018 Regular Board Meeting Package. DIGITAL LITERACY ACCOUNTABILITY Henry Goertzen moved that the Board of Trustees accept the Digital REPORT Literacy Accountability Report. CARRIED
18-01-16206 Report found in the January 17, 2018 Regular Board Meeting Package. FUNDRAISING REPORT Marc Beland moved that the Board of Trustees accept the 2016-2017 Fundraising Report. CARRIED OTHER BUSINESS 18-01-16207 The FVSD Organizational Chart was shared with Trustees as FVSD ORGANIZATIONAL information. More specific role descriptions are in the Administrators’ CHART handbook and online.
Marc Beland moved that the Board of Trustees adopt the Organizational Chart. CARRIED
18-01-16208 All students have transferred out of Zama City School and the teacher ZAMA CITY SCHOOL was transferred to another school. We will proceed with a community consultation on the future educational needs and closure of Zama City School.
Jesse Darling moved that the Board of Trustees begin consultation on community education needs and start the school closure process for Zama City School. CARRIED
18-01-16209 Marc Beland moved that the Board of Trustees go in-camera at 3:10 p.m. IN-CAMERA CARRIED
18-01-16210 Henry Goertzen moved that the Board of Trustees move out of in camera REVERT TO PUBLIC at 3:35 p.m. MEETING CARRIED
18-01-16211 Clark McAskile moved that the Board of Trustees adjourn the meeting at ADJOURNMENT 3:35 p.m. CARRIED
______Board Chair Secretary-Treasurer
6 FORT VERMILION SCHOOL DIVISION NO. 52 PAGE 1 OF 1 MINUTES OF THE COMMITTEE OF THE WHOLE MEETING MARCH 3, 2018
ATTENDANCE Board Members Present: Mr. Clark McAskile, Chairman Mr. Tim Driedger, Vice-Chairman Mr. Henry Goertzen Mr. Jesse Darling Mr. John Zacharias
Board Members Present: Mr. Marc Beland Ms. Leah Lizotte Mrs. Linda Kowal
Administration Present: Mr. Michael McMann, Superintendent Mr. Kevin Pittman, Assistant Superintendent Mrs. Kathryn Kirby, Assistant Superintendent Mr. Norman Buhler, Secretary-Treasurer Mr. Scot Leys, Supervisor of Learning Services Mrs. Karen Smith, Supervisor of Learning Services
Chairman Clark McAskile called the meeting to order at 8:36 a.m.
18-03-16212 Henry Goertzen moved that the Board of Trustees go in-camera at 8:36 IN-CAMERA a.m. CARRIED
18-03-16213 Tim Driedger moved that the Board of Trustees move out of in camera at REVERT TO PUBLIC 2:36 p.m. MEETING CARRIED
18-03-16214 Clark McAskile moved that the Board of Trustees adjourn the meeting at ADJOURNMENT 2:36 p.m. CARRIED
______Board Chair Secretary-Treasurer
7 COMMUNICATIONS
RE: BOARD CHAIR
Information item.
COMMUNICATIONS
RE: SUPERINTENDENT
Information item.
8 FOCUS ON STUDENT ACHIEVEMENT
RE: ROCKY LANE SCHOOL
Attached is the Focus on Student Achievement report as presented by Rocky Lane School.
Policy References: 1.5 Goals (1.5.1, 1.5.2 and 1.5.3) 1.6 Current Priorities (1.6.1, 1.6.2 and 1.6.3)
Submitted by Kevin Crosby, Principal of Rocky Lane School.
RECOMMENDATION ______moved that the Board of Trustees accept the Focus on Student Achievement – Rocky Lane School Report.
9
FOCUS ON STUDENT ACHIEVEMENT REPORT School: Rocky Lane Date of Report: March 20th 2018 Title of Report: Skiing as a platform to better cultural understanding and strengthening community ties and relationships. Preamble Rocky Lane School is a K-12 school with a population of 183 students, 78% of whom are of FNMI descent. Rocky Lane is in a unique position in that its relationship with the Rocky Lane Agricultural Society and location close to the Cross Country Ski Trails provide easy access to a valuable natural resource that can promote both wellness and culture as well as a sense of belonging and connection to heritage and others. Resiliency, sportsmanship, problem solving, self-image and relationship building are among the important aspects of success and growth that those involved in athletics develop. Being closely connected to FNMI culture also serves to strengthen relationships with the community, enable students to see themselves reflected in the school and its activities and develop strong role models within the school community. Utilizing Spirit North programming and inviting local cultural connections to take part in the activities that culminated with a ski festival builds these relationships. It is important that the Beaver First Nation be involved and students see their culture represented within the school and its activities. Providing programming that is relevant to both local concerns and provincial curriculum outcomes must be delivered to serve the wellness needs, connection, cultural and personal development goals for each member of the Rocky Lane school community. The ski programming, ski festival and its growth over the coming years will serve as a platform to accomplish these goals. In addition this work with SPIRIT NORTH also connects with the Truth and Reconciliation Calls to Action; in particular #89 and #90 and places our school in a position to begin demonstrating how these actions and the goals of the new TQS can also be achieved. Explanation of Programming Skiing at Rocky Lane was once a very large part of the school but over the years has become less so. Students at the school participate in team sports, but have demonstrated a lack of support for each other, commitment and resilience when things become difficult. A sense of pride and ownership appears to be lacking. Reintroducing a strong skiing program, especially among the younger students, was seen as a means to build these skills and as a manner in which the school could reconnect with and strengthen ties with the Beaver First Nation. In early September, a connection was made with Les Parsons, an outreach educator with SPIRIT NORTH. This organization works with schools and focuses on developing sustained positive development particularly with indigenous youth and children. Several monthly skiing visits were arranged for Les to come and work with staff and together get our students out on the ski trails. During this time, weekend coaches training clinics were also held to help interested individuals gain NCCP certification. Three staff from Rocky Lane took part in this training and skied with our students. In addition, we ran a weekly after school ski club in conjunction with these efforts. Conversations began in November to develop a ski race or festival to wrap up our ski season in mid or early March. This event was planned to not only provide Rocky Lane students with a day to ski but to also invite schools in the region that SPIRIT NORTH had been working with to also join us. These are all schools with primarily Indigenous student populations and so the connection with multiple communities could take place. This multi community event promoted a cultural exchange and the building of better understanding. It also gave us an opportunity to demonstrate several cultural activities as during the Ski Festival on March 9th we had a student and her mother dance in traditional regalia and a hand games demonstration on site for the day. These cultural activities were arranged through the recreation department of BFN and have led to
10 additional conversations about other activities that we will bring in during Education week and an expansion of cultural activities for next year’s Ski Festival. During the ongoing visits from Spirit North, we programmed skiing to run during gym time for the day and occasionally lengthened periods to enable students to take part. On the ski festival day classes continued as scheduled with Rocky Lane students having the opportunity to watch hand games and dancers at teachers’ discretion. All students skiing did so during their scheduled times and then returned to classes. As the ski visits were only for one day a week when they took place, class disruption was minimal throughout the school year. In addition to the strengthening relationships and cultural activities, we had one student in particular who has benefited from all that the focus of skiing has done and the support that we and SPIRIT NORTH have offered her. She was able to take part in the RBC Training Ground event in November, which serves to help identify potential future Olympians. She received additional one on one coaching from Les Parsons, skied with our ski club, tried out for the Alberta Winter games and was selected as an alternate and has also been selected to go to the upcoming Arctic Winter Games. She has taken on a great leadership role within the school and helps out with ski club and our younger students as well. The additional coaching that Les Parsons has provided has been valuable to her advancement. As a coach to Olympic athletes, he has been able to provide both guidance and advice to her and our students in general. Les was recently in Korea coaching Canadian skiers and within days of his return was with us in Rocky Lane sharing his knowledge. Supporting Data
● 99% enjoyed ski days with Spirit North. ● 93% “feel supported” while participating. ● 89% felt “happy” after a ski day with Spirit North. ● 87% learned that “when I try hard, I can accomplish something.” source SKI FIT NORTH website
● 200 students took part in the March 9th 2018 Ski Festival. The following schools were represented: FMCS, Fort Public, Fox Lake UHRS, Fox Lake, John D’or and Rocky Lane. ● 8 Days of SPIRIT NORTH on site ski instruction visits with students at Rocky Lane. Each day saw approximately 50 students from grade 3-6 take part and 30 students from grade 7-12. Interest was less at higher grades so grade 2-7 was the primary focus. ● 4 days of Introduction to coaching and NCCP certification workshops held Saturday January 13th and Sunday January 14th, January 20th and January 21st. Athlete training session also held on January 20-21st all under direction of SPIRIT NORTH at Rocky Lane Ski Trails. ● 2 traditional dancers performed, 3 hand games demonstrators, 15 adult local volunteers, 3 SPIRIT NORTH staff, and 10 student volunteers contributed to the success of the ski festival. ● Donations of $200, 100 water bottles, 100 IPod earphones and 150 yoyos from BFN. These were provided to participants along with a certificate for each person.
The questions below were provided to each school for feedback. A sampling of responses is included.
11
1. Was the skiing activity valuable to you. Please explain why. Yes it was. It would be wonderful if we could have a timed race next year and have students ski a bit further. The mass start was overwhelming for my skiers but due to time restraints and Les being at the Olympics (how selfish of him!LOL) I understand the simplicity of it.
2. What cultural portions of the day had the biggest impact? We loved the dancing and drumming! The kids enjoyed the hand games.
3. What were the best things that happened for you? The whole day! Having so many skiers!
4. If this applies to you please respond. Were you able to feel and see yourself represented though the blending of cultural and athletic and fun activities which took place. If so how did that make you feel. ● I REALLY hope this happens each year! "If you build it-they will come! ● Yes valuable as a great physical activity for my class as well as exposure to culture. I loved the chance to get outside on such a nice day. ● I loved that Charity and her mom danced. That's 2 generations of Rocky Lane students. Charity had horses on her regalia and I thought of how much she enjoys the farm and what a great blend of programming we have here. I didn't get to see the rest of the cultural activities. ● Getting out in the woods with Landin and Seth was a highlight. I was also pleased with how peaceful and happy the day felt. I was thrilled with the good behaviour and helpfulness of our students. ● Next year we could consider having some RL students start skiing in the morning rather than wait for everyone to arrive. That would take some pressure off the equipment sharing situation and allow more sizes to choose from. We could still have the opening ceremony once everyone gets here. Waiting is painful for primary. I want to try the idea of a "ski playground" where students ski around cones and through obstacles, etc. ● I was comfortable with the sport/cultural blend. We can all learn from each other. ● It was amazing to see how many students came and how happy a day it was. Several students told me how much they love skiing. Even the ones who struggled with falling etc. still were not whining. They seemed really motivated to keep on trying- perhaps because they were surrounded by other students skiing all over! Next Steps 1. A visit from Becky Ann Scott Olympic Cross Country Gold Medalist and SPIRIT NORTH CEO in April. This will likely involve an invitation to schools to come hear her speak and may also include an evening in High Level with her and successful Indigenous athletes from the area doing a public presentation. 2. Planning for next year and the possibility of as many as 500 participants. 3. Purchase of additional updated skis through grant applications 4. Inclusion of additional BFN cultural activities at the school...Education week, etc. Some planning has taken place regarding having a survival course, a trapper and language sessions scheduled over the coming months. Development of a multicultural fair or day so we can share and celebrate all of the cultures represented in our school. 5. Eventually it may be possible to grow what begins here into a relationship with the band where we can cultivate and grow an “On the Land Program”. This could incorporate classroom and experiential learning that brings in cultural aspects such as trapping, survival skill, basic language training and perhaps drumming and dancing. This might stand as its own credit- producing course or, depending on possibilities, become part of the Native Studies course.
12 MONITORING REPORTS
RE: SUPERINTENDENT’S REPORT
A copy of the Superintendent’s Report is attached.
Policy Reference 2.9 Delegation of Authority and Responsibility
Submitted by Michael McMann, Superintendent.
RECOMMENDATION: ______moved that the Board of Trustees accept the Superintendent’s Report as information.
13 SUPERINTENDENT’S REPORT March 2018
Transportation Update Three Year Consultation Process
14 MONITORING REPORTS
RE: FINANCE REPORT
A copy of the revenues and expenditures for the period of September 1, 2017 to February 28, 2018 is attached.
Policy References: 3.4 Finances (3.4.3 and 3.4.4)
Submitted by Norman Buhler, Secretary-Treasurer.
RECOMMENDATION: ______moved that the Board of Trustees accept the Finance Report as of February 28, 2018.
15 FORT VERMILION SCHOOL DIVISION #52 BOARD REPORT ON RECEIPTS FISCAL YEAR 2017 - 2018 February 28, 2018
School Year 6 / 10 Months = 60.00% Calendar Year 6 / 12 Months = 50.00% NOVEMBER YEAR TO DATE . Line DESCRIPTION BUDGET RECEIPTS BALANCE % RECEIVED No. 2017/18 2017/18 1 ALBERTA EDUCATION 2 School Jurisdiction Base Funding 19,822,753 9,924,501 (9,898,252) 50.07% 3 Differential Cost Funding 13,941,386 6,908,601 (7,032,785) 49.55% 4 Transportation Funding 2,385,427 1,189,048 (1,196,379) 49.85% 5 Operations and Maintenance Funding 4,154,164 2,038,135 (2,116,029) 49.06% 6 Other AB Education Funding 5,064,561 2,883,329 (2,181,232) 56.93% 7 TOTAL - AB EDUCATION 45,368,291 22,943,614 (22,424,677) 50.57% 8 Other Provincial Government 608,762 282,973 (325,789) 46.48% 9 Other School Boards (Hot Lunch) 165,634 99,380 (66,254) 60.00% 10 First Nations - FVSD 5,534,328 1,796,250 (3,738,078) 32.46% 11 Other Revenue 1,993,225 1,080,415 (912,810) 54.20% 12 Capital allocations 2,371,586 1,185,793 (1,185,793) 50.00% 13 Debenture Interest - - - 0.00% 14 TOTALS 56,041,826 27,388,425 (28,653,401) 48.87% NOTES:
6 - Other AB Education Funding - 100% of BCCE and School Nutrition, 58% of RCSD and Supernet Funding Received 9 - Other School Boards - Funding received over a 10 month period 10 - First Nation - Significant payment from DTFN in March which brings percentage received to 51.6% 11 - Other Revenue - Funding received over a 10 month period
16 STATEMENTS OF FINANCIAL POSITION
As at February 28, 2018 (in dollars)
August 31 I 2018 2017 FiNANCIAL ASSETS
Cash and cash equivalents $5,173,601 $6,500,968
Accounts receivable (net after allowances) $3,334,596 $1,911,568
Portfolio investments $0 $0
Other financlei assets $0 $0
Total financial assets $8,508,197 $8,412,536
LIABILITIES
Bank Indebtedness $0 $0
Accounts payable and accrued liabilities $2,518,138 $3,088,162
Deferred revenue $43,544,241 $44,040,986
Employee future benefit Ilabilities $254,078 $254,078
Other liabliltles $0 $0
Debt
Supported: Debentures and other supported debt $0 $0
Unsupported: Debentures and capital loans $0 $0
Capital leases $0 $0
Mortgages $0 $0
Total liabilities $46,316,457 $47,383,226
Net financial assets (debt) ($37,808,260) |$38,970,690
BIONflNANCIAL ABSETS
Tangible capital assets
Land $712,077 $712,077
Construction In progress $0 $686,017
Buildings $97,683,483
Less: Accumulated amortlzation ($52,367,0251 $45,316,458 $45,717,147
Equipment $4,747,836
Less: Accumulated amortlzation ($4,396,6861 $351,150 $374,736
Vehicles $8,741,878
Less: Accumulated amortization ($5,686,066 $3,055,812 $3,156,697
Computer Equipment $3,387,918
Less: Accumulated amortlzation ($3,211,559) $176,559 $237,467
Total tangible capital assets $49,612,056 $50,884,141
Prepaid expenses $249,672 $225,642
Other non-financial assets $0 $0
Total non-financial assets $49,861,728 $51,109,783
Accumulated surplus $12,053,468 $12,139,093
Accumulailng surplus / (deficit) is comprised of:
Accumulated operating surplus (deficit) $12,053,468 $12,139,093
Accumulated remeasurement gains (losses) $0 $0 $12,053,468 $12,139,093
Contractual obligatlons Contingent Ilabilities
17 STATEMENTSOF OPERATIONS
For the period Ended February 28, 2018 (in dollars)
Budget Actual Actual 2018 2018 2017 Fall Update
REVENUES
$23,401,856 $46,318,101 Alberta Education $47,739,877
$246,701 $565,110 Other - Government of Alberta $608,762
$3,224,268 $5,917,928 Federal Government and First Nations $5,534,328
$99,380 $165,634 Other Alberta school authorities $165,634
$0 $0 Out of province authorities $0
$0 $0 Alberta Municipalltles-special tax levles $O
$0 $0 Property taxes $0
$204,726 $294,819 $150,000
$254,410 $499,662 Other sales and services $633,225
$45,470 $70,929 Investment Income $70,000
$14,597 $30,464 Gifts and donations $0
$165,470 $289,689 Rental of facilities $290,000
$448,915 $870,020 Fundraising $850,000
$0 $4,094 Gains (losses) on disposal of capital assets $0
$0 $0 Other revenue $0
Total revenues $56,041,826 $28.105,793 $55,026,450
EXPENSES
$1,068,381 $1,894,656 Instruction - ECS $2,138,642
$20,191,529
- - $39,494.898 $39,535,378 Instruction Grade 1 12
$3,437,737 Plant operations and maintenance $7,748,726 $7,136,387
$1,853,061 Transportation $3,472,642 $3,377,697
$1,115,446 Administration $2,228,935 $2,235,188
$525,264 External services $957,983 $991,683
Total expenses $56,041,826 $28,191,418 $55,170,989
Operating surplus (deficIt) $0 ($85,625) ($144,539
18 SCHEDULE OF CHANGES IN ACCUMULATED SURPLUS
for the period Ended February 28, 2018 (in dollars)
INTERNALLY RESTRPCTED | ACCUMULATED ACCUMULATED ACCUMULATED INVESTMENT ENDOWMENTS UNRESTRICTED TOTAL TOTAL SURPLUS 4ENEEAUUREMENT OPERATING INTANGIBLE SURPLUS OPERATING CAPITAL GAINS (LOSSES) SURPLUS CAPITAL RESERVES RESERVES SAssErs597
$1 110,561 Balance at August 31, 2017 $12,139.093 $0 $12,139,093 _ $0 $0 $3,637,935
Prior period adjustments:
80 50 50 So $0 50 $0 So
$1,110,561 Adjusted Balance, Aug. 31, 2017 $12,139,093 $0 512,139,093 57,390,597 $0 SO $3,637.935
Operating surplus (deficit) ($85,625) ($85,625) ($85.625) Board funded tangible capital asset additions $330.932 (5330,932) $0 50 Disposal of unsupported tangible capital 50 BSSets $0 50 SO $0 Disposal of supported tangible capital assets (board funded portion) So _ 50 So 50 So Write-down of unsupported tangible capital assets so _ so so $0 So Wnte-down of supported tangible capital assets (board funded portion) So so so 50 So Net remeasurement gains (losses) for the year _ so so
Endowment expenses so so 50
Direct credits to accumulated surplus 50 50 50 So
Amortization of tangible capital assets 80 ($1.697,416) $1,697,416
Capital revenue recognized $0 $1,185794 ($1.185,794)
Debt principal repayments (unsupported) so so 50 Externally imposed endowment restrictions 50 So 50 50
Net transfers to operating reserves so so 50
Net transfers from operating reserves 50 (895.065) 595,065
Net transfers to capital reserves so so so
Net transfers from capital reserves so so so Assum¯¢ìon/transfer of other operations' surplus 50 50 $0 So 50 80 $0
$1,110,561 Balance at February 28, 2018 $12.053,468 $0 $12.053,468 $7,209,907 50 $0 $3.733,000
199 SCHEDULE OF CHANGES IN ACCUMULATED SURPLUS
for the period Ended February 28, 2018 (in doilers)
INTERNALLY RESTRICTED REMERVGE BY PROGRAM
Solloni 4 in Mc11an 3perations & Maintenanc. Traneportation External Services
Operating Capital Operetng Capital Operatng Capitel Operating capitai Capitai Operating Reserves SR3eserves5 Re2serv5es8 Reserveso RS Reserves0 Reserves Reserveso 30e e30 Reserves
Balance at August 31, 2017 14 6_5 50 $0
Prior period adjustments:
50 $0 $0 $0 $0 50 $0 50 $0 $0
Adjusted Balance, Aug. 31, 2017 $3,637,935 $297,508 $0 $314,695 SO $188,528 SO $309,830 $0 SO
Operating surplus (deficit) Board funded tangible capital asset Ôi¯osáÍadditions so so 50 50 So so 50 50 so so 6finsupported tangible capital assets 80 50 So 50 So Disposal of supported tangible capital
50 So assets (board funded portion) so so 50 _ Wnte-down of unsupported tangible capital assets so so so 50 so Write-down of supporte6Ï ngible capital assets (board funded portion) 30 50 So 50 So Net remeasurement gains (losses) for the year
Endowment expenses
Direct credits to accumulated surplus
Amortization of tangible capital assets
Caplal revenue recognized
Debt principal repayments (unsupported) Externally imposed endowment restrictions $0 50 So 50 SO
Net transfers to operating reserves so so so so so
Net transfers from operating reserves 595,065 50 50 80 50
Net transfers to capital reserves 50 50 $0 So $0
Net transfers from capital reserves 50 so 50 ¯ So 50 Assuiiiption/transfer of other operations
SurplUS $0 $0 $0 $0 $0 $0 50 $0 $0 50
Balance at February 28, 2018 $3.733,000 5297.508 50 5314,695 $0 5188,528 50 5309.830 $0 50
2010 SCHEDULE OF PROGRAM OPERATIONS
for the period Ended February 28, 2018 (in dollars)
2018 2017 Plant Operations Board & REVENUES Instruction Instruciton and System Extemal ECS Grade 1 - 12 Maintenance Transportation Administration Services TOTAL TOTAL
(1) Albeda EducatiOn 51,071,065 $17,160,321 $2,863,689 $1,192,314 $1,114,468 $0 $23,401,856 $46,318,101
(2) Other - Government of Alberta $0 $246,701 $0 50 $0 50 5246,701 $565,110
(3) Federal Government and First Nations $78,425 $2,086,684 $289,234 $182,647 $62,014 $525,264 $3,224,268 $5,917,928
(4) Other Alberta school authorities 50 $99,380 $0 $0 $0 50 $99,380 $165,634
(5) Out of pmvince authorities 90 to so so 30 so 30 80
(6) Alberta Municipalities-special tax levies 90 80 so so se 30 to 50
(7) Propeity Taxes 90 80 so so so so 90 50
(8) Fees 50 5111.791 $92,935 50 5204,726 5294,819
(9) Other sales and serviceS $0 $208,701 $0 $45,709 $0 50 5254,410 5499,662
(10) Investment income 30 $45,470 $0 SO 50 $45,470 $70,929
(11) Gifts and donations 50 $14,597 $0 $0 50 $0 $14,597 $30,464
(12) Rental of facilities 50 so $165,470 So 50 $0 5165,470 $289,689
(13) Fundraising 50 5448,915 $0 $0 50 $0 $448,915 $870,020
(14) Gains on disposal of tangible capital assets 50 50 so 30 50 so 50 34,094
(15) Other revenue 50 50 80 80 30 50 50 50
(16) TOTAL REVENUES $1,149,490 $20,422,560 53,318,393 $1,513,605 $1,176,482 $525,264 $28,105,793 $55,026,450
EXPENSES
(17) Certificated salariRS 5552,320 59,994,762 5200.816 5304516 511,052,414 $22,2f8,660
(18} Certificated benefits $54,856 52,196,734 $19.680 $24 451 $2,295,721 $4,799,304
5909,890 56,317,214 (19) Non-certificated salaries and wages $330,585 53,487,358 51 008,462 $456,586 $124 333 $11,312,976
(20) Non-certificated benefits $50.921 5616,266 $141,832 $171,326 $74,809 523474 $1,078,628 $1,987,080
(21) SUB-TOTAL $988,682 $16,295,120 $1,051,722 51,179,788 5751.891 $476.774 $20,743977 $40.318,010
$1,106,797 (22) Services, contracts and suppIles $79.699 $3,773,803 $397.461 $343.775 $48.490 55.750.025 511 638,220
$1,185,794 (23) Amortization of supported tangible capital aSSSIS $0 $0 50 $0 50 31,185,794 $2,198,446
$93,424 (24) Amortization of unsupported tangible capital assets 50 5122.606 5275,812 $19,780 so 5511.622 51,014,763
(25) Suppolted interest on capital debt so so 50 so so so so si,55o
30 (26) Unsupported interest on capital debt 80 So 50 so 50 50 50
(27) Other interest and finance charges 80 so 30 so so so so 30
30 (28) Losses on disposal of tangible capital assets so so So so so 50 90
(29) Other expense so so 50 so 30 so so so
(30) TOTAL EXPENSES $1,068,381 $20,191,529 53,437,737 51.853,061 $1.115,446 5525,264 $28,191,418 $55,170,989 (31) OPERATING SURPLUS (DEFICIT) $81.109 $231,031 ($119,344) ($339.456) $61,036 50 ($85.625) (5144,539)
21
15 MONITORING REPORTS
RE: FISCAL QUARTERLY ACCOUNTABILITY REPORT
A copy of the Fiscal Quarterly Accountability Report is attached for your information.
Policy References: 3.4 Finances (3.4.3 and 3.4.4)
Submitted by Norman Buhler, Secretary-Treasurer.
RECOMMENDATION: ______moved that the Board of Trustees accept the Fiscal Quarterly Accountability Report.
22 FISCAL QUARTERLY ACCOUNTABILITY REPORT February 28, 2018
Monitoring Process
One of the means the Board can utilize to monitor the fiscal management of the jurisdiction is to receive quarterly monitoring reports. This monitoring report addresses the current status of approved budget assumptions the Board made when they approved the current operating budget, the state of reserve funds and a summary of expenditure patterns, together with governance implications associated with each of the above.
1. Current status of approved budget assumptions:
When the Board commenced the 2017-2018 budget process, the Board approved the following highlights and assumptions:
1. The Division is presenting a balanced budget. This balanced budget represents the division accessing $431,756 of Accumulated Operating Surplus “reserves” to support the evergreening of buses, technology, vehicles and teacher residences and grounds upgrades.
2. FVSD Enrolment at September 30, 2017 (2016/17): o Grades 1 to 12 = 2,791 (2,774) o ECS = 323 (312) o Outreach = 124 (107) o Homeschool = 140 (153) o UHRS = 58 (61)
3. Enrolment increase for FVSD schools in grades ECS to 12 as an FTE (Full Time Equivalent) is 26.65 students or approximately 0.8% increase. This is primarily due to an increase in Grade 1 – 9 enrolment.
1 23 4. Grant Increases to Alberta Education funding: o Infrastructure Maintenance and Renewal (IMR) funding increased by $120,208 as compared to prior year. o Regional Collaborative Service Delivery funding increased by $103,392. o School Nutrition program was introduced which was an increase of $141,000. o Classroom Improvement Fund was introduced which was an increase of $429,000. o All other grant allocations are maintained at the 2016-17 funding rates
5. Allocation rates to schools:
a. 0% increase to student rates, b. Schools continue to receive $918 per ESL student and FNMI self-declared student. c. Continuation of $2,461 received for Mild Moderate ECS. d. Allocations directly linked to student enrolment were adjusted accordingly.
Governance implications:
The funding increases are not keeping up with the increasing costs in the area of Transportation and Operations and Maintenance.
2. State of current reserves:
Accumulated Operating Surplus (AOS) is the total of Unrestricted Net Assets and Operating Reserves. Unrestricted Net Assets is that portion of AOS that is without restrictions as to its use (i.e. has not been restricted by board motion to be used for a specific purpose). Operating Reserves are funds set aside by Board motion to be used for specific purposes at some point in the future.
2 24 In addition to AOS, jurisdictions often have Capital Reserves. AOS plus Capital Reserves constitute ALL of the total surpluses and reserves held by a jurisdiction. There is no “formula” as to how much jurisdictions should have in their operating reserves. However, Alberta Education considers “Days of Operation in Accumulated Operating Surplus” – calculated as AOS/ (Total Jurisdiction Expenses/250 Operating Days) – to be a very meaningful indicator of jurisdictions financial health.
This has been adjusted to reflect 250 operating days as per Alberta Education formula.
For the year 2015/16 the “provincial average” of all jurisdictions was 16.26 days of operation in AOS. The average of the boards in Alberta that have a similar enrolment to us was 21.64 days of operation in AOS. These reserves are in place in order to have sufficient cash flow to deal with external factors out of the control of the division that cause unforeseen costs and put at risk the continued delivery of appropriate educational programs and activities.
As such our discussion around the board table has been to stay between the 10 to 19 days of operations in AOS.
The Fort Vermilion School Division, according to the above comments, should maintain an operating reserve of no less than $2,241,673 (10 days over 250 days times $56,041,826 - 2017/18 budgeted expenses). At the end of the 2016/17 school year there was an accumulated operating reserve of $3,159,609 (not including SGF) or 14.09 days of operations.
For the period ending February 28, 2018 the Fort Vermilion School Division AOS is 13.86 days. See governance impact section for an explanation of this result.
3 25 Governance Implications:
It is common to see an increase to Net Assets and the AOS days ratio due to planned capital purchases having not been incurred.
Planned Capital Purchases $1,455,000 Purchases to Date $330,932 Remaining Purchases $1,124,068
There are a total of three reserve funds maintained within Fort Vermilion School Division. These are Unrestricted Net Assets, Restricted Operating Reserves and Restricted Capital Reserves.
2.1 Unrestricted Net Assets:
The Board at the end of the 2016/17 school year had $0 of unrestricted net assets. Unrestricted net assets as of February 28, 2018 are $0.
2.2 Restricted Operating Reserves:
The Division allows sites to accumulate surpluses or incur deficits, when circumstances dictate. These reserves belong to the individual sites. The following indicates the restricted operating reserves per site as at August 31, 2017 and November 30, 2017.
The end of February 28, 2018 represents 50% of the calendar year and 60% of the school year.
4 26 Surplus/Deficit and % of Current Budget Spent at this point in time:
Sites 2016 2017 2018 Budget BHCS 11,370 13,023 57% 255,059 BHPS 11,316 10,966 53% 293,230 FMCS 28,391 901 60% 654,803 FVPS 6,650 10,945 50% 305,579 HLPS 5,161 4,193 51% 807,784 HCCS 7,289 6,378 59% 341,649 LCPS 31,436 15,950 56% 578,261 RLKS 11,306 15,295 53% 288,692 RCS 9,663 24,371 55% 397,799 RLNS (8,650) 2,618 57% 315,195 SHES 11,943 2,966 57% 478,292 SNCS (348) (4,782) 57% 382,054 SMES 10,802 2,688 50% 314,138 ZAMA (1,784) (98) 51% 65,298 Outreach (3,284) (10) 58% 404,889 Home Ed 10,390 2,356 61% 290,160
Governance Implications
Second Quarter:
Prior year school deficits
o ZAMA – deficit of $98, which is within acceptable range. Based on current expenditures to date budget is considered inline. o OutReach – deficit was $10, which is within acceptable range however they also had $13,291 available in operating reserves to help absorb into current year budget. Based on current expenditures to date budget is considered inline. o SNCS – deficit was $4,782 or 1.3% which is within acceptable range however closer monitoring will be
5 27 occurring to ensure financial position improves. Based on current expenditures to date budget is considered inline.
High percentage spent in current year:
o We would expect that school budgets would be between the ranges of 48% to 62% at this point in time given that 60% of the school year has transpired.
o We have discussed at (LTM) Leadership Team Meetings and re-emphasized the need to use the resources provided in the given year to meet the needs of the students in this given year.
o A standard for school surplus/reserve was introduced in 2009-10. Schools are now able to hold a maximum of 5% of their school operational budget or $15,000 whichever is higher. If they have a need to save more than this for a particular reason then they will need to submit a plan to my office which will go through an approval process. Any dollars above the threshold at the end of the year will be redistributed back into the system for divisional priorities. The intent of this new standard is to encourage the use of the current dollars for current programming and to not continue to grow reserves.
6 28 Restricted Capital Reserves:
The Board annually approves capital reserves to provide the necessary funds for replacement of capital assets. As at February 28, 2018 the balances are as follows:
Sites Funds Allocated
Operations & Maintenance 314,482 Transportation 309,830 School Based 297,508 Board & System Admin 188,528 Total 1,110,561
Quarterly Expenditure Report
See February 28, 2018 Financial Report for the Public Board Meeting.
Additional Governance Implications (if any)
At this point we have spent 50.3% overall (6/12 months of school year or 50%) of all current divisional budgets to date.
February 28, 2018 was the end of the 2nd quarter for our fiscal year (September to February). School Administrators and Department Managers are responsible to review their budgets and results to this date. I require a detailed report from each of them that provides an explanation for any variances between budgeted expenditures and actual. I also require from them an explanation as to how this affects their use of a surplus that was carried over from the prior year or how it affects their recovery plan if they carried over a deficit from the prior year. As a result, I can see where we need to provide support and/or apply restrictions.
7 29 Alberta Education has changed their practice for IMR which requires that a minimum of 30% of our allocation will be required to be capitalized. Changes to the School Act under Bill 28, specifically around transportation. The removal of the 2.4 km walk limit will be removed and a new walk limit will be determined. The new regulations will not be effective September 2018 as they are wanting to more consultation prior to changes. These new regulations may require FVSD to add additional routes to our transportation system in both La Crete and High Level which will increase the financial pressures. Upcoming staff negotiations Upcoming Provincial budget announcement
8 30 MONITORING REPORTS
RE: STUDENT NUMERACY ACCOUNTABILITY REPORT
A copy of the Student Numeracy Accountability Report is attached.
Submitted by Kathryn Kirby, Assistant Superintendent of Learning.
RECOMMENDATION: ______moved that the Board of Trustees accept the Student Numeracy Accountability Report.
31 MONITORING REPORTS
NUMERACY ACCOUNTABILITY REPORT March 2018
A. Source Documents ▪ Fort Vermilion School Division #52 Board Policy 2.2 states that the Board “…is responsible to ensure that students receive an education consistent with provincial requirements and the expectations of the communities in the Division.” Further to this, Policy 2.2.3 e) indicates that the Board shall “Evaluate progress toward the achievement of student outcomes and other desired results.” ▪ Policy 1.6.2 of the Board’s Policy Manual states that a current priority of the Board is that “All students will improve numeracy skills through practical applications of curricular outcomes.”
B. Accountability Practices Numeracy – Practical application of numeracy: A pedagogical approach to teach numeracy through real life connections, hands on opportunities and personal learning.
1. Hands on – exploring numeracy applications through practical learning opportunities rather than textbook problems. 2. Personal learning – numeracy skills that affect all people for daily living such as telling time, making change, financing a home, filing taxes, etc.
1. Provincial Achievement Tests 2. Diploma Exams 3. Common Assessments 4. Numeracy Passport 5. High School Numeracy Course
C. Results Table 1: Provincial Achievement Test and Diploma Exam Math Results – 2013 to 2017 data
D. Strategies FVSD System Strategies 1. Utilization of two Numeracy Coordinators to create numeracy tools, provide professional development and ongoing support for teachers, analyze results and develop numeracy learning opportunities for students and teachers. 2. Develop and refine Common Assessments for Math courses in junior high and elementary grades (4-6). 3. Develop Common Assessments and Instructional Units for High School math and science courses. Currently Common Assessments have been developed for the
32 following: Math 10C, Math 20-1, and Science 10. 4. Redesign Career and Life Management to incorporate further practical numeracy life skills. This five-credit course is required for students to participate in FVSD graduation ceremonies. 5. Develop a Numeracy Passport for each division from grade 1 through 9 that demonstrates the practical application of curricular outcomes. The Numeracy Passport will be part of the student’s learning portfolio. 6. Implement meaningful and engaging Numeracy Learning opportunities for students, such as students operating a simulation of household finances.
School-Based Instructional Strategies
1. Daily math facts 2. Math games 3. Jump Math 4. Mathletics 5. IXL Math 6. Rocky Acres 7. Bear Necessities 8. CTS Construction 9. BLAST Program 10. Fort Vermilion Housing Program
E. Conclusion ▪ FVSD results on the Mathematics Provincial Achievement Tests increased in 2016-2017. The results on both grade 9 Math PATs exceeded the provincial results in terms of students achieving the acceptable standard. As well, the results of our FNMI students on the grade 9 Knowledge and Employability Math PAT exceeded the provincial results at both the acceptable standard and standard of excellence. ▪ FVSD students’ Math 30-1 and 30-2 success on the diploma exams also increased in 2016-2017. The results on the Math 30-2 exam exceeded the provincial results in terms of students meeting the acceptable standard for both the overall group and our FNMI students. The Math 30-2 results were also the highest we have seen in the past 5 years for FVSD students. ▪ The Numeracy Passport was finalized and implemented in the 2016-17 year. ▪ The Numeracy Passport in high school involves a formalization of CALM and the coupling of two financial management modules to the CALM three-credit course. The intent is to ensure that all high school graduates experience meaningful real life numeracy learning required of all adults. An example of a practical application of numeracy for a high school age student is to learn how to complete a personal income tax return required annually by the Canadian government. ▪ The revised CALM course was finalized during the first semester and implemented in some schools during the 2016-17 school year. As of the 2017-18 year, the additional modules are mandatory for all high school students in order for them to participate in FVSD graduation ceremonies.
33 ▪ The two coordinators continued to develop skills in coaching, practical application and assessment during the 2016-2017 year. ▪ The Numeracy Coordinators have been working with schools to articulate and implement the school focus on numeracy.
F. Governance Implications ▪ The Board priority and focus on numeracy is positively impacting the quality of instruction in the Fort Vermilion School Division. ▪ Maintaining focus on priority areas such as literacy and numeracy is key to providing effective and robust instruction for students.
Submitted by: Kathryn Kirby, Assistant Superintendent of Learning
34 Table 1: Provincial Achievement Test and Diploma Exam Results
PAT - Course by Course Results by Number Enrolled. Results (in percentages) 2013 2014 2015 2016 2017 A E A E A E A E A E Authority 71.5 11.9 67.1 9.4 62.9 8.2 53.4 5.9 57.9 7.5 Mathematics 6 Province 73.0 16.4 73.5 15.4 73.2 14.1 72.2 14.0 69.4 12.6 Authority 51.9 2.5 36.9 1.5 39.0 0.0 29.3 0.0 24.2 0.0 Mathematics 6 FNMI Province 51.9 4.5 50.0 4.4 51.2 3.9 49.0 3.6 44.4 3.4 Authority 69.6 15.2 66.7 14.1 57.8 10.6 66.0 10.6 72.2 16.6 Mathematics 9 Province 66.8 18.3 67.1 17.3 65.3 17.9 67.8 17.5 67.2 19.0 Authority 39.3 10.7 25.7 0.0 25.0 0.0 41.3 2.2 34.1 0.0 Mathematics 9 FNMI Province 43.0 5.1 40.1 4.8 37.9 4.7 41.1 4.7 39.9 5.2 Authority 73.6 13.2 61.5 26.9 61.0 22.0 61.4 13.6 61.0 9.8 Mathematics 9 KAE Province 65.8 14.7 63.4 14.5 60.9 14.4 61.2 13.0 57.5 13.3 Authority 60.7 3.6 57.1 17.1 54.8 6.5 50.0 14.3 47.6 9.5 Mathematics 9 KAE FNMI Province 59.1 8.8 56.9 13.4 58.3 10.4 51.6 6.1 46.2 9.0
Diploma Exam - Course by Course Results by Students Writing. Results (in percentages) 2013 2014 2015 2016 2017 A E A E A E A E A E Authority 61.0 10.2 44.1 2.9 60.5 26.3 37.5 8.3 53.3 10.0 Mathematics 30-1 Province 80.9 35.9 75.1 27.9 76.1 31.6 70.7 25.9 73.1 30.7 Authority 30.0 0.0 * * 42.9 14.3 * * * * Mathematics 30-1 FNMI Province 67.3 19.4 59.3 14.6 64.2 16.6 54.1 11.6 59.2 14.6 Authority 71.0 16.1 66.7 0.0 66.7 0.0 54.8 9.5 81.5 11.1 Mathematics 30-2 Province 69.5 9.7 71.3 15.0 73.9 15.5 75.4 16.8 74.7 15.9 Authority 28.6 0.0 * * 25.0 0.0 33.3 0.0 77.8 0.0 Mathematics 30-2 FNMI Province 62.8 8.5 64.6 11.1 69.0 10.3 69.4 11.6 67.4 8.8
Notes: 1. Results have been adjusted to reflect the change from previous data source systems to Provincial Approach to Student Information (PASI). 2. “A” = Acceptable; “E” = Excellence — the percentages achieving the acceptable standard include the percentages achieving the standard of excellence. 3. Participation in Diploma Examinations was impacted by the flooding in June 2013 and by the fires in May to June 2016. Caution should be used when interpreting trends over time for the province and those school authorities affected by these events. 4. Data values have been suppressed where the number of respondents/students is fewer than 6. Suppression is marked with an asterisk (*).
35 MONITORING REPORTS
Re: THREE YEAR CAPITAL PLAN
A copy of the Three Year Capital Plan for 2019-2022 is attached.
Submitted by Norman Buhler, Secretary-Treasurer.
RECOMMENDATION: ______moved that the Board of Trustees accept the Three Year Capital Plan for 2019-2022.
36
THREE YEAR CAPITAL PLAN
2019 – 2022
FORT VERMILION SCHOOL DIVISION NO. 52
Norman Buhler, Secretary-Treasurer March 2018
37 FORT VERMILION SCHOOL DIVISION NO. 52 THREE YEAR CAPITAL PLAN 2019 – 2022
Project and Priority:
1. Modernization and Addition: Blue Hills Community School
Add additional classroom space to change the grade configuration from ECS to Grade 9 to ECS to Grade 12. Convert existing gymnasium into a CTS LAB Add a new senior high community gymnasium We are in early joint discussions and planning with Mackenzie County and the Blue Hills Improvement Board in having attached to the Blue Hills Community School an arena and community kitchen.
2. Modernization and Addition: Fort Vermilion Public School CTS LAB
Add space to and improve the current condition of the FVPS CTS Lab and Equipment. The current facility is extremely small and significantly limits the ability to safely provide a high level of CTS programming.
Steel Framed Modular Units: The Fort Vermilion School Division has had a very positive experience with the introduction of the steel framed modular units. It is our desire to replace many of the older portables that are attached to our schools with the steel framed modular units.
3. St. Mary’s Elementary School: Request – 4 steel framed modular classrooms & link Replaces – 4 portable units attached to the school that were built in 1979 and 1982
4. Fort Vermilion Public School: Request – 2 steel framed modular classrooms & link Replaces – 2 portable units attached to the school that were built in 1980
5. Rainbow Lake School: Request – 6 steel framed modular classrooms & link Replaces – 6 portable units attached to the school that were built in 1980, 1988 and 1992
38 6. Florence MacDougall Community School Modernization: Requesting a full modernization of Florence MacDougall Community School The school was originally constructed in 1982 with additions in 1992 and 1997. Lastly modular were added in 2015 and 2017 This school has our highest utilization rate according to our Area Capacity and Utilization Report at 92% Due to this high utilization rate the school is aging at a higher rate than older schools within our division
7. Sand Hills Elementary School Modernization: Requesting a full modernization of Sand Hills Elementary School The school was originally constructed in 1976 with modulars added in 2008 Due to the age of the school we are requesting a full modernization of the facility
8. Rocky Lane School Requesting a full modernization of Rocky Lane School The school was originally constructed in 1961 with additions in 1962, 1968 and lastly in 1986 Rocky Lane School is one of our oldest schools that is showing its age and would greatly benefit a full modernization
9. La Crete Public School Add space to and improve the current condition of the LCPS CTS Lab and Equipment. The current facility is too small and limits the ability to safely provide a high level of CTS programming. Currently we have 200 students from feeder schools that get transported to LCPS for their CTS studies in addition to LCPS students.
39 Description of Projects
1. BLUE HILLS COMMUNITY SCHOOL MODERIZATION AND ADDITION
Modernization and Addition
Request: Add classroom space to the existing BHCS to increasing the grade configuration to ECS to Grade 12. Converting the existing gymnasium to a CTS LAB and adding a new senior high gymnasium. It is our intent to create a facility that will increase high school completion for the community of Blue Hills. Once students reach high school in Blue Hills they attend La Crete Public School. Unfortunately, the distance that they have to travel by bus is in excess of a two-hour round trip bus ride every day for most students. Due to the length of time on the bus we have many students that do not continue their education. According to our records over the past three years only 19% of the students have continued to LCPS to complete high school.
Enrolment Pressures: Using the 2017-2018 Area Capacity and Utilization report BHCS is at 77% utilization. Currently we have an additional 11 students that are attending grade 10 registered through the La Crete Learning Store. However, they are currently attending daily in Blue Hills. In communication with the current Blue Hills students we project that this number will grow in 2018-2019. Based on projections we are anticipating our utilization rate to increase to 86% if we offer grade 10 and 11 at BHCS.
Joint Use Facility: We are in early joint discussions and planning with Mackenzie County and the Blue Hills Improvement Board in creating a community joint use facility. In conjunction with the addition and modernization of the BHCS our joint committee is seeking to attach to the Blue Hills Community School an arena and community kitchen. The facility would be accessed by the students of BHCS as well as the surrounding community. Currently Blue Hills has the second highest building permits in the Mackenzie County. It is a rapidly growing farming community with increased amounts of farmland being opened up in the past few years. Currently we are in the early stages of completing a Value Scoping Review of the proposed project. The report is a joint effort between Mackenzie County, Blue Hills Improvement Board and the Fort Vermilion School Division. A copy of the report will be forwarded once it is completed.
40
2. FORT VERMILION PUBLIC SCHOOL SHOP ENHANCEMENT AND ADDITION
Modernization and Addition
Request: Add space to and improve the existing FVPS CTS facility to address the lack of space and to enhance programming. It is also the intent to create a resource that will increase high school completion by improving the transition from High School into post-secondary training and education. Our AERR performance measures for the 2014-2016 school years shows our High School Completion Rate is at 63.8%. In addition, our high school to post-secondary transition rate over the same three-year average is 25.8%. With an improvement to our CTS facility it is our hope to engage students in the trades which will encourage them to complete high school and transition into post-secondary.
Safety Concerns: The current facility does not provide sufficient space to safely permit the appropriate level of programming to occur. The programming that is needed to provide students with the skills to be successful contributors in the local communities is restricted due to the size of the facility. Fewer students are able to access the instruction as larger numbers would create an unsafe environment.
Educational Purpose: The FVSD agrees with the Alberta Government in stating that career and technology studies develop skills that students can apply in daily living now and in the future; allow students to investigate career options and make effective career choices; permit students to use technology (processes, tools and techniques) effectively and efficiently; encourages students to apply and reinforce skills developed in other subject areas; and prepare them for entry into the workplace for further learning.
The area of Fort Vermilion has a need for individuals with skills that can be developed in an enhanced CTS lab especially in the trade’s area, including food services. The improvements and addition of space will provide a greater opportunity for students to develop these skills necessary to be successful. The project will also enhance the programming offered to the students.
A priority of the FVSD is student engagement and we see an enhancement to the CTS facilities as a significant asset in keeping our students engaged in instruction. We feel that this is a great opportunity to enhance our ability to impact high school completion as well as give those students a better opportunity to be successful contributing citizens once they leave our schools.
41
At this point we are not able to provide a forecast of the potential cost to the project.
3. to 5. STEEL FRAMED MODULAR UNITS
The Fort Vermilion School Division is happy with the approval of steel frame modular units that have been approved and installed into our division. The board feels the need to follow the movement of Alberta Education in moving towards the more durable modular classroom units that will provide a positive learning environment as well as safe and healthy instructional space for students. In addition these units are an upgrade from the many older portables that are located throughout the division. The cost structure varies on the number of units requested and the size of a link that will be required. As such the cost structure will be provided upon request.
6. to 9. School Modernization
The Fort Vermilion School Division believes that these schools are of need of a school modernization. The Fort Vermilion School Division prides itself with maintained all of our buildings at the highest level however all these schools are showing their age. A full modernization will benefit the students, staff and communities.
42 MONITORING REPORTS
RE: 2018-2019 SCHOOL CALENDAR
Attached is a draft 2018-2019 school calendar.
Submitted by Scot Leys, Supervisor of Learning Services.
RECOMMENDATION: ______moved that the Board of Trustees approve the 2018-2019 School Calendar.
43 Fort Vermilion School Division 2018-2019 School Calendar
August 2018 August February 2019 February S M T W T F S 6—Civic Holiday S M T W T F S 11—Day off in Lieu of PT Interviews 1 2 3 4 29-30—Professional Development Days 1 2 12—Day off in Lieu of PT Interviews 5 6 7 8 9 10 11 31—Organizational Day 3 4 5 6 7 8 9 13—School closed 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14-15—Teachers’ Convention 19 20 21 22 23 24 25 O = 3 I = 0 17 18 19 20 21 22 23 18—Family Day O = 18 I = 14 26 27 28 29 30 31 24 25 26 27 28
September 2018 September March 2019 March S M T W T F S 3—Labour Day S M T W T F S 7—Early dismissal 1 4—First day of classes 1 2 15—Professional Development Day 2 3 4 5 6 7 8 28—Division PD Day 3 4 5 6 7 8 9 9 10 11 12 13 14 15 10 11 12 13 14 15 16 16 17 18 19 20 21 22 O = 19 I = 18 17 18 19 20 21 22 23 O = 21 I = 20 23 24 25 26 27 28 29 24 25 26 27 28 29 30 30 31
October 2018 October April 2019 April S M T W T F S 4—Early dismissal S M T W T F S 13-23—Spring break 1 2 3 4 5 6 8—Thanksgiving Day 1 2 3 4 5 6 19—Good Friday 7 8 9 10 11 12 13 7 8 9 10 11 12 13 22—Easter Monday 14 15 16 17 18 19 20 14 15 16 17 18 19 20 24—Classes Resume 21 22 23 24 25 26 27 21 22 23 24 25 26 27 O = 22 I = 22 O = 15 I = 15 28 29 30 31 28 29 30
November 2018 November May 2019 May S M T W T F S S M T W T F S 1—Early dismissal 2—Early dismissal 1 2 3 2—Inclusive Education PD Day 1 2 3 4 20—Victoria Day 4 5 6 7 8 9 10 12—School Closed (Remembrance 5 6 7 8 9 10 11 30—Professional Development Day 11 12 13 14 15 16 17 Day stat) 12 13 14 15 16 17 18
18 19 20 21 22 23 24 19 20 21 22 23 24 25 O = 22 I = 21 O = 21 I = 20 25 26 27 28 29 30 26 27 28 29 30 31
December 2018 December June 2019 June S M T W T F S 22—First day of Christmas break S M T W T F S 6—Early dismissal 1 25—Christmas Day 1 21—Last day for K-9 students 2 3 4 5 6 7 8 26—Boxing Day 2 3 4 5 6 7 8 24-27—Summer Institute for K-9 9 10 11 12 13 14 15 9 10 11 12 13 14 15 Teachers 27—Last day for 10-12 students 16 17 18 19 20 21 22 16 17 18 19 20 21 22 O = 15 I = 15 28—Organizational Day 23 24 25 26 27 28 29 23 24 25 26 27 28 29 29—Summer break begins 30 31 30 O = 20 I = 15 (K-9) I = 19 (10-12)
January 2019 January July 2019 July S M T W T F S 1—New Year’s Day DraftS M T W T F S 1—Canada Day 1 2 3 4 5 7—Classes resume 1 2 3 4 5 6 6 7 8 9 10 11 12 10—Early dismissal 7 8 9 10 11 12 13 13 14 15 16 17 18 19 30—Professional Development Day 14 15 16 17 18 19 20 20 21 22 23 24 25 26 21 22 23 24 25 26 27 O = 15+4 (K-9) I = 15+3 (K-9) 27 28 29 30 31 28 29 30 31 O = 18+1 (10-12) I = 17+1 (10-12)
2018-2019 School Year Semester 1 K-9 10-12 Semester 2 K-9 10-12 Total Days for Year K-9 10-12 Operational Days = 95 98 Operational Days = 100 97 Operational Days = 195 195 Instructional Days = 90 92 Instructional Days = 88 90 Instructional Days = 178 182
Quad 1 = 46 Quad 2 = 44 Quad 3 = 43 Quad 4 = 49 Professional Development (no classes for students) Organizational Day (no classes for students) Day in Lieu (no classes for students) PAT/Diploma Exams Holidays Elementary, Junior High: Based on a 325 minutes instructional day X 178 days = 964 hours; subtracting 9 hours for early dismissals = 955 hours. The minimum instructional hours required is 950/year. Semestered High School: 1st Semester based on 340 minutes instructional day X 92 days = 521 hours; subtracting 4.5 hours for early dis- missals = 516.5 hours. 2nd Semester based on 340 minutes instructional day X 90 days = 510 hours; subtracting 4.5 hours for early dismissals = 505.5 hours. The minimum instructional hours required is 500 per semester.44 2017-2018 School Fee Consultation
Number of Households Responded - 79 Number of Students Represented - 144 Number of Schools Represented - 11 Schools not Represented - SHES, RLKS, OutR
Very Satisfied Somewhat Satisfied Not Satisfied N/A
Overall are you satisfied with the cost of instructional fees? (CTS Fees) 57 16 3 3
Overall are you satisfied with the cost of extra-curricular fees? (sports teams and clubs) 36 21 4 18
Overall are you satisfied with the cost of activity fees? (Grad, field trips, etc) 35 19 9 16
Overall are you satisfied with the cost of urban transportation fees? 16 13 17 33
Are there any fees that you would like to be reduced or removed? (Please list)
Bus fees bus fees for in town kids
Bus fees for students that live in town, if not removed then it should be decreased as not all parents can drive their kids to school or pick them up as most of them work through the day and not all students can walk to school. Bus fees reduced would be nice. Buss fees to be reduced and have the option to have 2 different address for bus pick up/drop off Bussing cost too much Bussing fees should be reduced if your child only takes the bus for the afternoon. Grad Grad grad clean up fees are ridiculous Grad fees
I believe that as an Albertan we should not have fees for school age children for any courses that are part of the education curriculum. We pay enough taxes & fees on everything from our heating bills & food to drivers licences & death certificates.
I disagree with the fact that there are fees for education for junior high students. Alberta as a whole has a duty to fund education for our children - whether it be for the teachers, classroom facilities, or field trips. We should however, have a transparent system of disclosing what the cost of such items are - from the school division superintendent to the janitor, from the cost of the bus to the cost of the basket ball trip. I do not mind paying the fees.
I find the difference in fees between LCPS and RCS for the exact same sport/ trips challenging to understand. All of my kids are in Jr. High Basketball and the fees are drastically different. I am not complaining about the amount, but have yet to hear a logical reason for the difference. I just thought it’s free education . I would like to see Grad Fees reduced In town bus fee should be free during winter months
In town bus fee. We have very cold days and buses should be free so students can attend school more often. Families shouldn't have to save and budget to get kids to school. in town bus fees In town bus fees no no No No No but I would like to know what are fees and if my child has any fees None Perhaps reduced a bit
Pretty much all of them. Is this not what we all pay taxes for? You want to charge my kid for wanting to be fit and active by joining a sport now? Charging for graduation? Ok with calculator rental and loss of textbooks. Frankly, i don't understand these fees at all. Donations, fund raising, volunteers and taxes are all still readily available yet you want to increase costs? Where is the shortfall? Reduce For Volleyball And Basketball Reduce the cost for bus yard pick up for k-3 children or on a main highway Reduced cost for yard pick up on a main highway. Reduced amount of fundraising, remove transportation and sport fees Remove urban bus fees Remove Urban Transportation Fees School bus fees
45 Urban bus fees urban bus fees Urban fee
Are there any fees that you would like to see added or increased? (Please list)
Are there any fees that you would like to see added or increased? (Please list) hot lunch I don't think that school fees should have been eliminated for everyone. I think that a fee should be charged and waived if a family can't afford it. I would like to see the kids school supplies added in. This would solve the shopping dilemma for parents and all children would have access to what they needed. increase school fees with the exception of no additional costs throughout school year no No No No No - we have fees & levies on every turn already. No, I am happy with the fees as long as I understand them. None None Not at the moment sports fee
Do you have any suggestions or comments?
As a parent I would appreciate knowing the financial numbers of our school division & individual schools. I believe now with everything being so disjointed that it is turning into a very unfair playground. The value of education totally depends on the teacher's efforts & how they are able to extract value from the situation at hand.
Can all the fees be waived? Don’t quilify am right on the boarder line Fee waiver is embarrassing funds should be set aside for some of these things! It's a bit much for people with big families
I am fine with paying school fees, it is the fund raising that is extreme in my opinion. I know that the schools are trying to encourage the children to be aware participants in the world but it seems that every month my child is bring something home asking for money for this that and the other. It is one thing when the money is going to help the school but all the additional fundraisers become exhausting. Is there a way that parents could have the option of paying a one time yearly fee and then not be approached again that year? Thank you.
I am unsure if there is something in place for low income students but KidsSafe, or providing an option to parents to donate to a low income fund may help kids that otherwise cannot participate in the sport.
I am very satisfied because there are no fees at St. Mary's. I was not sure if I should have checked N/A instead, but I wanted the message to be that I am very satisfied that there are no fees. I think the in-town bus fees are too high. Some families have several children and it quickly gets very expensive to access the bus service. I am willing to pay, but I think the fee should be significantly lower. Thank you. I am very satisfied that there is no school fees
I am very satisfied with fees for activity and sports. There is no fees which allow all kids access to the programs offered. I think winter months are difficult and kids should be allowed to take the bus without paying to help with student attendance. I like that st Mary’s has no fees so my kids can be part of activities I would expect this in private school but not public.
I would much appreciate consultation on education & curriculum changes before they are made. I would very strongly advocate for keeping our schools & education as a hole grounded on Christian values. I'd love to pay a flat fee per child for school supplies and have the school purchase what my child needs l answered na because there are no fees
More flexibility to charge fees around sports would be good. Provincial government is too restrictive - schools together with their school council should be able to handle decisions for their school. No No I Don't None Remove urban fees! This school doesn't have fees which is wonderful. SNCS does a great job of sharing information about school related costs
Spend less money on social worker positions and more on teachers. Ie BHP has 2 social workers/child circle workers but only one teacher for grade 7 and 8. Let's use our budget on primary education. Not social programs St. mary's either have no fees or reasonable for the fees they do have for specific activities. Thank you for providing education for my children both in and out of school settings
Are you aware of the Fee Waiver process? No - 43 Yes - 36
46 MONITORING REPORTS
Re: BOARD POLICY 1.5 GOALS
Administration recommends that the Board reaffirm Board Policy 1.5 Goals.
Submitted by, Michael McMann, Superintendent.
RECOMMENDATION ______moved that the Board of Trustees reaffirm Board Policy 1.5 Goals as presented.
47 FORT VERMILION SCHOOL DIVISION NO. 52 BOARD POLICIES
1.0 FOUNDATIONS AND DIRECTION
1.5 GOALS
1.5.1 Every Student is Successful.
1.5.2 Quality Teaching and School Leadership.
1.5.3 Effective Governance.
Date adopted: August 19, 1999 Date revised: June 17, 2015
48 OTHER BUSINESS
RE: POLICY 2.8 MEETINGS
Governance and Management Policy 2.8 Meetings has been amended to reflect the current practice of the regular meeting agenda format.
Submitted by Michael McMann, Superintendent.
RECOMMENDATION: ______moved that the Board of Trustees give first reading to Board Policy 2.8 Meetings.
RECOMMENDATION: ______moved that the Board of Trustees give second reading to Board Policy 2.8 Meetings.
RECOMMENDATION: ______moved that the Board of Trustees unanimously agree to grant leave to proceed with third and final reading to Board Policy 2.8 Meetings.
RECOMMENDATION: ______moved that the Board of Trustees give third and final reading to Board Policy 2.8 Meetings. A copy of the policy is attached.
49
FORT VERMILION SCHOOL DIVISION NO. 52 BOARD POLICIES
2.0 GOVERNANCE AND MANAGEMENT
2.8 MEETINGS
The Board shall operate in a businesslike manner.
The Board shall:
2.8.1 Hold its organizational meeting in October.
2.8.2 Publish a schedule of its regular meetings.
2.8.3 Use the procedures outlined in Robert’s Rules of Order, when necessary.
2.8.4 Use the following agenda for its regular meetings. (a) Call to Order (b) Focus on Student Achievement (moved order from e to b) (c) Approval of Agenda (d) Approval of Minutes (e) Communications (f) Delegations or External Presentations (g) Monitoring Reports (h) Board Communications (h) Other Business (i) Adjournment
2.8.5 Assess the effectiveness of each regular meeting.
2.8.6 Establish a schedule for linking with its stakeholders and for monitoring its policies.
Date adopted: August 19, 1999 Date revised: January 29, 2008
50 OTHER BUSINESS
RE: POLICY 1.1 MANDATE
Further to consultation and discussion, Foundations and Direction Policy 1.1 Mandate has been amended and is recommended for approval.
Submitted by Michael McMann, Superintendent.
RECOMMENDATION: ______moved that the Board of Trustees give first reading to Board Policy 1.1 Mandate.
RECOMMENDATION: ______moved that the Board of Trustees give second reading to Board Policy 1.1 Mandate.
RECOMMENDATION: ______moved that the Board of Trustees unanimously agree to grant leave to proceed with third and final reading to Board Policy 1.1 Mandate.
RECOMMENDATION: ______moved that the Board of Trustees give third and final reading to Board Policy 1.1 Mandate. A copy of the policy is attached.
51 FORT VERMILION SCHOOL DIVISION NO. 52 BOARD POLICIES
1.0 FOUNDATIONS AND DIRECTION
1.1 MANDATE
Through the School Act, the Minister of Education has vested in the Board of School Trustees the power and authority to govern Fort Vermilion School Division No. 52. The Board has determined believes that its stakeholders are society at large, members of its local communities, students, parents and employees of the Division. The Board, however, has determined its major customer to be the parents of students.
Date adopted: August 19, 1999 Date revised:
52 OTHER BUSINESS
RE: POLICY 1.3 MISSION
Further to consultation and discussion, Foundations and Direction Policy 1.3 Mission has been amended and is recommended for approval.
Submitted by Michael McMann, Superintendent.
RECOMMENDATION: ______moved that the Board of Trustees give first reading to Board Policy 1.3 Mission.
RECOMMENDATION: ______moved that the Board of Trustees give second reading to Board Policy 1.3 Mission.
RECOMMENDATION: ______moved that the Board of Trustees unanimously agree to grant leave to proceed with third and final reading to Board Policy 1.3 Mission.
RECOMMENDATION: ______moved that the Board of Trustees give third and final reading to Board Policy 1.3 Mission. A copy of the policy is attached.
53 FORT VERMILION SCHOOL DIVISION NO. 52 BOARD POLICIES
1.0 FOUNDATIONS AND DIRECTION
1.3 MISSION
Our Children, Our Students, Our Future “Building Success – One Student at a Time.”
Date adopted: August 19, 1999 Date revised: March 20, 2007
54 OTHER BUSINESS
RE: POLICY 1.4 GUIDING PRINCIPLES
Further to consultation and discussion, Foundations and Direction Policy 1.4 Guiding Principles has been amended and is recommended for approval.
Submitted by Michael McMann, Superintendent.
RECOMMENDATION: ______moved that the Board of Trustees give first reading to Board Policy 1.4 Guiding Principles.
RECOMMENDATION: ______moved that the Board of Trustees give second reading to Board Policy 1.4 Guiding Principles.
RECOMMENDATION: ______moved that the Board of Trustees unanimously agree to grant leave to proceed with third and final reading to Board Policy 1.4 Guiding Principles.
RECOMMENDATION: ______moved that the Board of Trustees give third and final reading to Board Policy 1.4 Guiding Principles. A copy of the policy is attached.
55 FORT VERMILION SCHOOL DIVISION NO. 52 BOARD POLICIES
1.0 FOUNDATIONS AND DIRECTION
1.4 GUIDING PRINCIPLES
Individuals will act with integrity in all circumstances.
Board members and staff will demonstrate best practice.
1.4.1 Students are our purpose.
1.4.2 Individuals will act with integrity in all circumstances.
1.4.3 The Division will be customer stakeholder-driven, learner student- focused and results-oriented.
1.4.4 People will be accountable for their actions and strive to continuously improve performance.
1.4.5 Individuals will have opportunities for involvement in decision-making which affects them.
1.4.5 Communications will be open, honest and frank.
1.4.6 Relationships will be based on fairness, equity and respect.
1.4.7 Parents will be treated as partners.
Date adopted: August 19, 1999 Date revised: September 24, 2002
56 OTHER BUSINESS
RE: POLICY 1.6 CURRENT PRIORITIES
Further to consultation and discussion, Foundations and Direction Policy 1.6 Current Priorities has been amended and is recommended for approval for the 2018-2021 school years.
Submitted by Michael McMann, Superintendent.
RECOMMENDATION: ______moved that the Board of Trustees give first reading to Board Policy 1.6 Current Priorities for the 2018-2021 school years.
RECOMMENDATION: ______moved that the Board of Trustees give second reading to Board Policy 1.6 Current Priorities for the 2018-2021 school years.
RECOMMENDATION: ______moved that the Board of Trustees unanimously agree to grant leave to proceed with third and final reading to Board Policy 1.6 Current Priorities for the 2018-2021 school years.
RECOMMENDATION: ______moved that the Board of Trustees give third and final reading to Board Policy 1.6 Current Priorities for the 2018-2021 school years. A copy of the policy is attached.
57 FORT VERMILION SCHOOL DIVISION NO. 52 BOARD POLICIES
1.0 FOUNDATIONS AND DIRECTION
1.6 CURRENT PRIORITIES (2018-2021)
1.6.1. FVSD will align practices to foster connectivity and well-being
1.6.2 All students will improve literacy skills across the content areas
1.6.3 All students will improve numeracy skills
1.6.1 All students will improve reading, writing and digital literacy skills.
1.6.2 All students will improve numeracy skills through practical applications of curricular outcomes.
1.6.3 All students will be increasingly engaged in learning environments to improve achievement and citizenship skills.
Date adopted: August 19, 1999 Date revised: March 18, 2015
58 Zama City School Financial Review 2017-2018
Enrolment 3 1 - Gr 7, 1 - Gr 8, 1 - Gr 9
Revenue: Base Funding $ 6,679.79 $ 20,039.37 Inclusive Education Formula $ 4,654.77 Socio Economic Status $ 471.24 $ 1,413.72 Northern Allowance $ 1,060.80 $ 3,182.40 Small Board Admin Formula $ 128.97 Reduction in Admin Formula $ (332.82) Small School by Necessity Formula $ 77,343.88 Equity of Opportunity Formula $ 3,977.25 Operations & Maintenance Formula $ 13,039.95
$ 123,447.49
Expenditures: Salaries & Benefits $ 190,831.85 School Supplies $ 17,570.00 Utilities $ 14,614.60 Grounds $ 2,360.75 Maintenance $ 14,676.00 Residence $ 4,816.16
$ 244,869.36
Variance $ (121,421.88)
Post Closure Funding:
Boarding Allowance Per Student $ 4,743.00
Small School by Necessity 2018-19 100% $ 77,343.88 2019-20 75% $ 58,007.91 2020-21 50% $ 38,671.94 2021-22 25% $ 19,335.97 2022-23 0% $ -
59 People at the Feb 20th Meeting in Zama
Greg Magyver Rae Despins Martin Doll Christopher Penny Brian Penny Ann Roberts Janet Forrest Kayla Wardley Nicole Lindsey Krista Hiltz
Don Roberts Jackie Roberts Shelby Roberts Jacquie Bateman Jordan Maskell Roxanne Tarr
Mr. & Mrs Keven Bowman & two Children
60
Mackenzie County P.O. Box 640, 4511-46 Avenue, Fort Vermilion, AB T0H 1N0 P: (780) 927-3718 Toll Free: 1-877-927-0677 F: (780) 927-4266 www.mackenziecounty.com [email protected]
February 19, 2018
Mr. Clarke McAskile, Chairman Fort Vermilion School Division No. 52 PO Bag 1 5213 River Road Fort Vermilion, AB T0H 1N0
Dear Chairman and Board of Trustees:
Mackenzie County is in receipt of your letter dated January 29, 2018 concerning the closure of the Zama City School. Firstly, Mackenzie County does not feel that the Fort Vermilion School Division provided sufficient time in order to conduct a proper community impact study related to the closure of the school according to your given deadline of February 20, 2018. Therefore, we respectfully request that you provide an extended time line and that the FVSD and Mackenzie County work in conjunction in order to conduct and provide these studies that would outline the impact of the proposed school closure.
A school is a basic necessity in the quality of life and an intricate part of any community and Zama City is no exception. The decline of students in the Zama City School is strongly related to the decline in the oil and gas industry provincially, and further exasperated by the moratoriums that have affected a large portion of industrial crown land starting in 2012, and then further restrictions in 2016. Without a proper study conducted it would be impossible and unreasonable to make a prediction related to future industry in the area.
Mackenzie County has implemented substantial infrastructure initiatives in the recent years to provide residents with basic services and to encourage growth of the hamlet. Some of these initiatives include a new water treatment plant, a new administration building, library, expansion of the park/campground, and some transportation improvements.
…2 61 Fort Vermilion School Division No. 52 Page 2 February 19, 2018
We can only assume that an increase in industry would also affect an increase of students in the school, and hence, the growth of the community. The closure of the Zama City School would eliminate any future families with school age children or younger from considering making Zama their home.
Mackenzie County requests that the Fort Vermilion School Division Board of Trustees reconsider their decision and vote in favor of keeping the Zama City public school open and working with Mackenzie County, local businesses, other groups and community to promote educational opportunities in Zama City.
We would also be interested in receiving, in writing, the School Division’s requirements with regards to the following: • Yearly budget for the Zama City School, and last year’s actuals and estimated budget of school if closed. • Educational plan for future Zama City students (K-9). • Number of students required for the school to remain open. • Number of students required for the school to reopen (in the event that the closure of the school proceeds • Timelines relating to the reopening of the school following closure should the adequate number of students be present. These timelines should be reasonable in order to allow students to receive their studies in a timely fashion.
If you have any further questions please feel free to contact me at (780) 926- 6238, or our Chief Administrative Officer, Len Racher, at (780) 927-3718 or by email to [email protected]. We look forward to hearing from you.
Yours truly,
Peter F. Braun Reeve c: Hon. David Eggen, Minister of Education Debbie Jabbour, MLA – Peace River Mackenzie County Council
62 02/03/2014 07:31 FAX 001
Box 149 TOWN O.? 65 Imperial Drive RAINBOW LAKE a Lake, AB
P: 780-956-3934
F: 780-956-3570
6 February 2018
Clark McAskile, Chair Fort Vermilion School Division Fort Vermillion, AB TOH INO
VIA FACSIMlLE (780) 927-4625
RE: PossibleZama City School Closure
Dear Chair McAskile,
passed At last night's Regular Council Meeting, a motion of support was unanimously requestingthe Fort Vermilion School District keep the Zama City School open. Here is a copy of the Motion, in draft form:
Moved by Councillor Jessica Juneau
"That the Town of Rainbow Lake Council support the efforts of the community of Zama City to retain their local school and request the Fort Vermilion School District to keep it open." CARRIED
If you require anything further, please do not hesitate to contact me or Her Worship Mayor Michelle Farris.
Sincere
T. Troy Jenkins Chief Administrative Officer
63
February 13, 2018
RE: Upcoming Feb. 20 FVSD Public Meeting on Zama City School
ATTN: FVSD Supt. Michael McMann/FVSD Board Chair Clark McAskile,
It has recently been brought to Paramount Resources’ attention that the Fort Vermilion School Division (FVSD) has initiated discussions with local stakeholders regarding the future of Zama City School.
As Zama’s largest local employer, Paramount’s commitment to our Zama operations and the local community is ongoing and we hope FVSD’s decision-making process regarding the local school incorporates feedback from all area stakeholders.
While the majority of Paramount’s Zama field employees reside in other areas outside of Zama, many local Zama residents supply much-needed services that assist in our operations in the area.
We understand that having a local school provides an essential building block for maintaining and growing strong, healthy communities and that the potential loss of Zama City School has raised concern among various local stakeholders.
Paramount continues to evaluate the future of the Zama field since its acquisition of the assets from Apache Canada Ltd. and realizes the many challenges of operating in a community that often faces budgetary restraints due to its remoteness and limited services and amenities.
Losing Zama City School would add to those challenges and most certainly limit Zama’s ability to continue to serve its existing residents as well as attract new families with school-aged children to the area in the future.
Paramount Resources understands the responsibility associated with our industry and grasps the impact we have on the communities where we operate.
Paramount is dedicated to being a good corporate citizen by operating responsibly and by building enduring relationships with the communities where we operate through commitments to environmental stewardship, sustainable development, education, civic improvement and philanthropic causes.
Yours Sincerely,
Geoff McMillan
Vice President, Central/NW AB & BC Region
Paramount Resources
64 February 17, 2018
Dear FVSD Board:
I am a current resident in the community of Zama City who although I have no children currently enrolled in the school system the recent decision of reduced school staffing has me concerned.
This decision will affect me personally when my children are school aged, which could be as early as the fall of 2018. We choose this community so that we can work and live in the same community. How can I plan for a future for myself and my family when the proposed educational opportunities in our community are proposed non-existent.
We live in an isolated and transient community and the only way to grow is to have secure basic services. I have only been in the community a few years, we are originally from Chateh, Zama City is home for us. With all the stresses of regular life, the stress of an available quality education for the next generations should not be one of them.
I plan to join the fight for the future and health of our schooll
Sincerely,
65 Don Roberts
Subject: FW: Patmore letter for school
From: Maria Patmore
We are current residents of the community of Zama city, when we moved here and started our family we did so with the belief that when our children were school aged they would have an option for education. We already face extra stresses and concerns living in an isolated community with a lack of services, the availability of education for our children should not be one of them. If this option no longer exists , it will have a negative impact on our family and others in Zama City, and will force us to reconsider our future here.
Cole and Maria Patmore
Sent from my iPhone
1 66 February 17, 2018
Dear FVSD Trustees:
It was made clear that anyone speaking on this issue was doing so as an individual, and that is agreeable... but realistically in a small community is it possible? We all wear multiple hats current and past, have multiple experiences that lend to discussion and decisions. So as I speak it will be with the combined knowledge and experience over 25 years of calling Zama City home as well as the experience that comes from the multiple hats I have in past and currently wearing.
The Zama area is not just an oilfield with tremendous oil and gas reserves and past and future revenue opportunities; it hosts a community with real people and real families for the working betterment of themselves, our community, our region and the Province as a whole and has been doing so for over 50 years. We don't ask for much, and we really don't expect much.
We have been giving more than our fair share to the region and the province for years, with very little return on that hard work and investment. Everyone embraced and enjoyed the fruits of our labour when times were great and the area was booming, and for the last few years we have been in need of some of that reciprocal generosity and assistance, which truthfully hasn't been there. Now the threat of closure, the final nail in the coffin to a small rural school, who has no other public educational options. The cost of operation of our school in the big picture is a drop in the bucket for the overall big picture. Back in 2010 when the staffmg was cut, the school taxes from just this area were over $4,264,691, while yes that has probably reduced some with the slowdown....the School taxes paid in our direct area still pay the expenses at the Zama City School 30 times over. The has FVSD been restricting services and making it difficult for years... I have seen, witnessed and been a voice for my own children (22 years in the FVSD system) and our community for a long time and honestly consistent, solidified basic education levels should not be this hard.
The FVSD's quick reaction to a family illness that forced the three enrolled students to relocate over the Christmas holidays, and the motion of the board within 10 calendar days of the first day back to school to initiate the closure of the school, proves to all involved that this was the ultimate goal all along. It took three months to compile, look at all options and organize how to integrate one kindergarten child into an existing classroom... so why the quick action on this decision.
The cut staffmg and refusal to accept the community partnership proposal for $50,000 a year for a three year term to secure staffing levels in 2010, the rumors heard all over the region for the on the school closure, the lack of public promotion for local school services and partnerships. Our community and the portion of the region that is dependent on land based industry has been under strain with the price of commodities, policy restrictions and the challenges of doing business in the North. Land restrictions since 2012 with lease moratoriums, and now that 39% of the NW corner's land base in under those same moratoriums since 2016, the struggle to recruit families and even individuals to our
67 community has been difficult, and in some cases impossible. We are not the only community to be feeling this. The downturn has severely affected our community and we have not regained our footing, and this is the last thing our community and our region need right now is the additional restriction of basic services.
I wish I was in attendance to ask these questions personally,and I sincerely hope that a verbal response at the meeting followed by a written response will be generated.
1. Why the severe and quick action of the FVSD to pass a motion to initiate the school closure?
2. Does the this meeting (Feb 20) constitute the public meeting as mentioned in
section 5 1)a (even though previous notice was given that it does not work for many in our community)?
3. What steps has the FVSD completed, at minimum the last year to utilize, boost, advocate or secure or to increase the use, registration or attendance at our school?
4. What communication steps has the FVSD taken to meet with the community, parents of current homeschoolers about what needs to be addressed in order to return to school?
5. What has FVSD initiated or held in regards to other meetings or conversations with Zama industry, businesses, resident's to date on other solutions?
6. Has the FVSD considered and worked on partnerships with NLC or other providers in order to offer courses and post-secondary classes from the school in order to keep the school viable, open and staffed in order to recruit students?
7. Does the FVSD know that one of our Zama graduates will be completing her Teachers degree this year and was prepared to come home to teach at the Zama City School? As growing local is the goal.
8. What is the School Tax collected on just our portion of the region? I would think Paramount's contribution alone would cover the costs for one teacher, one support
staff, a traveling once a week Principal and building operation.
9. What is the full Zama City School Budget with the current levels of staffmg included?
10. What is the proposed school budget after closure?
11. What loss in revenue will be seen as funding for small schools has a base funding component that will not be received if the school is not operational?
68 12. Has the FVSD looked at other funding options, if the millions of dollars raised by this direct area's school taxes aren't enough to keep the lights on and minimal staffmg with a positive can-do attitude in residence?
13. What resources has FVSD put forward or steps taken to complete socio-economic assessment on the impacts of a school closure on community viability, social health of the community, property values, employer recruitment and retention and so on... and why is this not the responsibility of the FVSD as the entity responsible for the decision?
14. What is the education plan for any students either coming of age or relocating to our community? Potentially two kindergarten children for 2018-19 year... again no kindergarten, no grade one.
15. I realize that once our students transitioned to High School they are no longer credited to the Zama City School... this has been a complete disservice as the Zama City community has celebrated high school graduates every year since 2008. The statistic (as we know FVSD loves them, and is listed in the 2010 compiled package): Student to Grad percentage for the 2008 year:
o Fort Vermilion 300 student population, 12 Grads = 4%
o Rainbow Lake 170 students, 10 Grads = 5.8%
= o Zama City 16 students, 1 Grad 6 %
o every year since follows the same trend, although the ZCS is not credited with the successes. Does this rational for small school not trend higher in your goal for increasing the percentage of High School completion.
16. How do you rationalize the closure of the Zama City School, with the FVSD - mission being: "Building Success One Student at a Time" ?
17. How does this potential closure fit in with the FVSD vision and the 'local community expectation'?
o 1.2 VISION Fort Vermilion School Division No. 52 provides students it serves with quality education in safe, caring environments and in accordance with provincial requirements and local community expectations.
18. How does the possible school closure fit in with the Provincial statement?
" o The governmentis committed to ensuring that all children in Alberta have access to a high-quality education. Ensuring education legislation meets the needs of Alberta's students and families is an importantpart of that equation."
69 Our small school is vital to the health of our community, and our community and community groups have been subsidizing and filling the essential gaps within our school for many years to ensure its continued operation and in some times with direct opposition by the FVSD.
Is it not the responsibility of the elected School Board along with a full compliment of School Division Management to ensure "high quality learning opportunities for all", as their goal outlines?
We are continuously fighting to give our children the 'basic' educational opportunities that are offered in all other communities. Other school councils and parents may fight for specific curricular or religious issues; we are fighting for a School that provides a stable, year after year, basic education level that is delivered by qualified teachers. Is this honestly too much to ask or expect in this day and age.
I wrote this same statement back in 2010, and the FVSD voted against our School and our community and I'm going to state it again.... I put our Community's future in your hands to immediately address this issue before the recent decision by the Fort Vermilion School Board kills our community. Keep our school open, and put some sincere effort at building back a strong school community!
Sincerely,
Lisa Wardley
971 Bearpaw Cres, Box 27 Zama City, AB TOH 4E0 lissa mackenziecolmiv.com
Cell: (780) 841-5799
70 Regional Economic Development Initiative for NorthwestAlberta
Incrediblel RECEIVED
February 5, 2018 Ñ 1 Ž pg g Clark McAskile, Chairman NIDiv½Nw Fort Vermilion School Division Fort Vermilion, AB TOH 1NO
Dear Chair McAskile,
The Regional Economic Development Initiative (REDI) strongly opposes the closure of the Zama City School. While the REDI Board appreciates the financial considerations behind the decision to close, we feel that not all impacts the closure will have on the people and the community of Zama City has been taken into consideration.
We appreciate that at the present time there are no students registered in the school. We are also aware of two children in Zama City entering kindergarten in the fall of 2018.We have concerns as to how the FVSD will handle the education of these two children
As the Alberta economy continues to rebound we can expect to see an increase in population in Zama City. However, the lack of a school will hamper the efforts to attract workers and their families to Zama City.
The closure of the Zama City School with have a supplementary impact on this community. Existing businesses will struggle if the community is no longer able to attract families. And the ability to attract new businesses will become difficult if not impossible. Zama City's inability to attract families will impact new and existing business's ability to hire workers and impact their ability to grow or sustain their businesses.
The closure of the school will also impact the social fabric of Zama City and impact the sense of community.
REDI hopes the FVSD will look at alternate options, such a temporary closure until Fall of 2018 to accommodate new students. A closure of this magnitude should include greater community engagement to assess all possible options prior to a permanent closure.
Lisa Wardley - Chair - Regional Economic Developnient Initiative Northwest Alberta (REDI)
Phone: 780.926.4233 Ext.102 9802 99 St, Box 210, High Level, AB TOH 1ZO Fax: 780.926.2162 www.redireglon.ca 71 February 10, 2018
FVSD Trustees
RE: Zama City School Closure
We are a non-profit group in Zama City, which believes that a Community relies heavily upon a healthy and stable school environment. We have backed up this belief since 1984 with partnerships and with tens of thousands of dollars of our fundraised dollars subsidizing the Zama City School and the ultimately Fort Vermilion School Division to ensure success of our students.
Our Community Hall doubles as the school gymnasium space and all school usage complete with all custodian services for the school and for the last 10 years at no cost. For many years the Zama Recreation Society has provided all the fitness supplies equipment and needed to facilitate a physical education program for the Zama City School. As budgets and cost were always an issue.
From January 1, 2009 until June,2010 with the approval of the Principal, the Recreation Zama Society provided a position that facilitated the fitness programs for the Zama City School, the time paid for by our Society. Because we believe in 'healthy and it children' allowed 30 minutes a day for the two teachers at the school to in-school prep time and a bathroom break per day... until the School Division disallowed this position, even though it was supervised by the current Principal at the time. When this individual and we left re-advertised the FVSD sent the attached letter and removed the ability for the community to fulfil this role, but did not actually fulfil the role with FVSD staff. For 2010 School year the staffing at the school was cut to one teacher.
Our community has continuously supported the school with other initiatives that are standard in communities and are paid for by the School Division, with so many examples over the years that are too many to mention
All of our hard work, volunteerism and dedication to enhance the quality of life in our community is for naught if the School Division is allowed to after services years of choking off at our school to close it completely.
Sincerely,
ama ecreation Society
Box 73 Zama City, AB TOH 4E0
72 July 12, 2010
Zama Recreation Society Box 73 Zama City, AB TOH 4E0
To WHOM ÌT MAY CONCERN:
Re: Program Coordinator
it has recently been brought to my attention that the Zama Recreation Society is currently advertising for a Program Coordinator. According to copy of The Echo, one the June 30, 2010 of the responsibi\\ties of the Program "to work with the Zama Coordinator would be: City School to operate physical education Kindergarten thru Grade classes to students 12. Also act as a chaperone where required trips." I would like on school to draw your attention to the following 1) it points: is not the mandate of the Zama Recreation Society to provide instructional program an currently covered by provincial Physical Education. curriculum such as 2) Fort Vermilion School Division will not have any outside agency providing programming without their endorsement. 3) Fort Vermilion School Division has guidelines in place for volunteers chaperones that need and to be adhered to. The School just any Division will not have individual supervising their students. 4) Zama City School is a Kindergarten to Grade 9 facility; Grades 10 to facilitated through the High Level 12 are Learning Store and thus Physical through that facility. Education 5) provisions may have been in place ín the past to facilitate what has advertised; however, the individual been was also a School Dívision any Physical Education employee and programming offered by that approved by Fort individual was not Vermilion School Division,
in this case, the Zama Recreation Society has overstepped its determining the roles and authority in responsibilities that affect the would like Zama City School. If to discuss this issue further, please you contact me at 780-927-3766. Sincorpg,
Rick usson AssistantSuperintendent RC/sd
FORT YERMILION SCHOOL DIYi51ON No. 52 "Bullding Success - One Student at a TIme" RO. BAG NO. 1, FORT VERMlUON, ALBERTA TOH • 1NO 73TELEPHONE (780) 927-3766 • FAX (780) 927-4625 OTHER BUSINESS
RE: LOCALLY DEVELOPED COURSES
A locally developed course is developed by another jurisdiction and authorized by Alberta Education. An overview of the following requested locally developed courses for the period of January 2018 to August 31, 2020 is attached: Water Experience 15-3 Water Experience 25-3 Class V Driver Training 35-3
An overview of the following requested locally developed courses for the period of January 2018 to August 31, 2019 is attached: Fire Department Course 25-3 Fire Rescue Services 25-3
Submitted by Scot Leys, Supervisor of Learning Services.
RECOMMENDATION: ______moved that the Board of Trustees approve Locally Developed Courses: Water Experience 15-3 Water Experience 25-3 Class V Driver Training 35-3 for the period of January 2018-August 2020. AND Fire Department Course 25-3 Fire Rescue Services 25-3 for the period of January 2018-August 2019.
74 Locally Developed Courses Description:
Water Experience 15-3 & 25-3: These courses cover the following five major topics centered around Water Experiences; Hazard Awareness and Mitigation, Ecological Integrity, Historical Importance, Specialist Technology and Skill Development, and Appreciation and Value for the Mountain Parks Environment.
In taking this course, students will have the opportunity to become engaged thinkers by identifying problems or goals to be addressed. They will develop leadership skills by working collaboratively to creatively solve real life issues. They will demonstrate how they exemplify the qualities of an Ethical Citizen by taking personal responsibility to be an adaptable and engaged team builder. They will recognize the importance of their role in passing on their ecological knowledge and understanding of the Parks environment.
Class V Driver Training 35-3 Class 5 driver training is a combined classroom instruction and practical driving course preparing students to acquire their class 5 driving license. Students receive a certificate of completion recognized by the Alberta insurance industry.
Driver training prepares students for their future ensuring they have required driving requisites. Participation in this course provides skills of direct relevance to life after school. Students are afforded the opportunity to identify and develop a career and personal life skill. Driver training is collaboration between the school system, Alberta Transportation, and local driver training industry. It is a response to local industry concerns that students are entering the workforce without adequate driver preparation or licensing. Students are afforded the opportunity to identify and develop a career and personal life skill. Driver training enables each student to apply acquired knowledge through a student centered practical driving experience. In school driver training helps offset the cost of taking training privately thus encouraging inclusive and equitable access to this programming. Students acquire skills of citizenship preparing themselves to assume a responsibility of life – life long driving safety and competency.
Fire Department Course 25-3 Students in this High School Fire Department course will develop the knowledge, skills, attitudes, motivation and commitment to work individually and collectively, as contributing members of society and of a well-trained workforce, using their knowledge of fire prevention and fire fighting techniques in urban and/or rural settings
75 Fire Rescue Services 25-3 Fire Rescue Services 25 is a locally developed course intended to provide students with an opportunity to develop an awareness of and experience the role and responsibilities of a firefighter. This course series allows students to investigate potential careers in fire rescue services and qualifications for entry and advancement, but also encourages students to develop general employability skills which will serve them well in any chosen profession. This course may help prepare students interested in pursuing a fire rescue services career
76 ADDITIONAL ITEMS (as indicated on page 1 – Approval of Agenda)
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4.
ADJOURNMENT
______moved that the Board of Trustees adjourn the meeting at ______pm.
77
Target Messages Action/Tools Timing Persons Involved Audience
Media This school division is a source a. Summer newsletter and welcome to staff, a. August a. Superintendent of important and interesting students and parents community news. We’d like to b. Welcome back ad in local newspapers b. September b. Superintendent work with you to ensure the c. Ad listing all trustees and wards c. October c. Superintendent region has valuable d. Summary of the Annual Education Results Report d. December d. Superintendent information about learning. & Summary of the Three Year Education Plan e. Occasional ads and stories e. Ongoing e. Superintendent f. Periodical interviews with media f. Ongoing f. Executive/Board Chair g. FVSD Awards Program article in newspaper g. June g. Superintendent
Staff Your teaching of students has a. Welcoming email to all staff a. September a. Board Chair a crucial impact on their future b. PD Day Address b. September b. Board Chair /Superintendent success. c. Results/Planning Review with Principals c. November c. All Trustees d. Merry Christmas email to all staff d. December d. Board Chair e. Deliver chocolates to all staff to show appreciation e. December e. All Trustees f. Best wishes for a productive Teachers Convention f. February f. Board Chair g. FVSD Facts g. Twice Monthly g. Superintendent h. Moccasin h. Periodic h. Superintendent i. Board social with school Administrators i. February i. Trustees j. Awards Ceremony Address j. May j. Board Chair k. Email to all staff to express commendation and k. June k. All Trustees best wishes l. Emergent messages l. Ongoing l. Board Chair or Delegate
Elected A strong, public education a. Meeting with the Minister of Education a. When a. All Trustees and Superintendent Officials system is the cornerstone of necessary an economic development b. Meeting with the Minister of Infrastructure b. When b. All Trustees and Superintendent attraction strategy and strong necessary prosperous communities. c. Meeting with Member of Legislative Assembly c. When c. All Trustees and Superintendent necessary We are fulfilling our mandate as a school division. Your awareness of our success and challenges is important.
School We are committed to your a. Council of School Council Meetings a. October and a. All Trustees and Executive Councils / success as a Council. May Parents b. Attendance at School Council Meetings b. Monthly b. All Trustees You are our partner in c. Attendance at Zone 1 Alberta School Boards c. Bi-monthly c. Board Chair and Trustee education. Association Meetings Representative / Superintendent / Secretary Treasurer We are all working together to d. Attendance at Provincial Alberta School Board d. November and d. All Trustees / Superintendent / build strong communities. Association Annual General Meetings June Secretary Treasurer
First Nations We have the interest of your a. The Board will endeavor to meet with the three a. When a. Board Chair and Superintendent children in mind. We want First Nations Chief and Councils who are affiliated necessary success for all people in this with FVSD. region. We want to work with b. Send Public Board meeting agenda and minutes b. Monthly b. Superintendent you. to each First Nation Chief and Council c. First Nations Trustee to communicate with First c. Once yearly c. First Nations Trustee Nations groups at Chief and Council meetings
Economic A strong, public education a. Attendance at Annual General Meetings for Board a. Annually a. Local Trustees Development system is the cornerstone of of Trades and Chamber of Commerce (Monthly Leaders an economic development meetings if (Employers) attraction strategy. possible) b. Yearly thank you to businesses and employers for b. June b. Executive Your workforce comes from partnerships (newspaper and/or letter) our schools. Let’s work together on building prosperous communities with highly skilled workers.
BOARD COMMUNICATION PLAN 2017-2020