Fort Vermilion School Division No. 52 Board of Trustees Regular Meeting – March 20, 2018 Central Office – 10:00 A.M
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FORT VERMILION SCHOOL DIVISION NO. 52 “Building Success – One Student at a Time.” BOARD OF TRUSTEES REGULAR MEETING – MARCH 20, 2018 CENTRAL OFFICE – 10:00 AM A G E N D A Fort Vermilion School Division No. 52 2017-2018 Board Work Plan Divisional Goals: Divisional Priorities: 1. Every Student is Successful 1. All students will improve reading, writing and digital literacy 2. Quality Teaching and School Leadership skills. 3. Effective Governance 2. All students will improve numeracy skills through practical applications of curricular outcomes. 3. All students will be increasingly engaged in learning environments to improve achievement and citizenship skills. ) Monitoring: Other Events 25 New Teacher Orientation (COW 28 & 29 Organizational Days 7 Communications: m 30 PD Day a , 201 Board Communications / Trustee Communication 31 Organizational Day 10 31 Key Messages to the Media August Monitoring: Other Events Focus on Student Achievement 1 Organizational Day Hill Crest Community School 4 Labour Day Superintendent Report 5 First Day for Students Human Resources Accountability Report 13 ASBA Zone 1 Meeting (Peace River) 7 Transportation Accountability Report 14 2:00 pm dismissal , 201 22 Division-wide PD Day Health and Safety Accountability Report 20 Review Trustee Handbook 2017-18 Operating Budget Summary School Council Meetings 10 am Initial Staffing and Enrolment Report (COW) Trustee Remuneration (COW) (review every 2 years - 2017) September Communications: Board Communications / Trustee Communication Key Messages to the Media Monitoring: Other Events Organizational Meeting 9 Thanksgiving Day Focus on Student Achievement 16 School Board Elections St. Mary’s Elementary School 15-17 PSBAA Fall Events Superintendent Report 19 2:00 pm dismissal Provincial Achievement Test and Diploma Examination Accountability Report School Council Meetings 7 Finance Report 201 Modular Requests , 25 Student Services Accountability Report Teacher Leaving Survey (COW) 10 am Full Review of Capital Plan (COW) October Student Advisory Team (COW) DRAFT Three Year Education Plan (COW) Communications: Board Communications / Trustee Communication Key Messages to the Media Discuss Communication Plan Fort Vermilion School Division No. 52 2017-2018 Board Work Plan Monitoring: Other Events , 2017-2018 Budget Update 1 ASBA Zone 1 Meeting (GP) 9 am 15 DRAFT 2016-2017 Audited Financial Statement 8 Last Day of Quad 1 HL DRAFT Annual Education Results Report 9 Professional Development Day - 9 am ember (COW) Summary of Board Policies and Board Evaluation Document 10 School Closed (Remembrance Day stat) Nov Results Review with Principals (9:00 am) 13 First Day of Quad 2 2017 15 School Council Chairs Meeting Monitoring: 19-21 ASBA Fall General Meeting 7 Results Review with Central Office and Departments (9:00 am) 1 Focus on Student Achievement School Council Meetings 2017 Sand Hills Elementary School , 7 Superintendent Report 2 am Audited Financial Statement 9 November 20 Three Year Education Plan ember Annual Education Results Report Nov 2017-2018 Revised Budget Finance Report Student Engagement Accountability Report Communications: Board Communications / Trustee Communication Key Messages to the Media Monitoring: Other Events 22 School Closed/First Day of Christmas Break 25 Christmas Day 26 Boxing Day meeting) December Communications: Christmas Concerts (no scheduled School Council Meetings Monitoring: Other Events Focus on Student Achievement 1 New Year’s Day Spirit of the North Community School 8 Classes Resume Superintendent Report 10 ASBA Zone 1 Meeting - GP 8 Finance Report 29 Last Day of Semester 1 & Quad 2 Fiscal Quarterly Accountability Report 30 PD Day , 201 17 Digital Literacy Accountability Report 31 First Day of Semester 2 & Quad 3 Fundraising Report 10 am School Council Meetings January Communications: Board Communications / Trustee Communication Key Messages to the Media Discuss Communication Plan Monitoring: Other Events Review Board Goals and Priorities (2018) 7 Board & Admin Supper Trustee Development 12 Day Off In Lieu of PT Interviews (COW) DRAFT Three Year Capital Plan (COW) Board Planning Session Board Evaluation 13-14 School Closed 2018 , 15-16 Teacher’s Convention 3 Communications: 19 Family Day Board Communications / Trustee Communication March Board Development School Council Meetings Key Messages to the Media Fort Vermilion School Division No. 52 2017-2018 Board Work Plan Monitoring: Other Events Focus on Student Achievement 14 ASBA Zone 1 Meeting – Holy Family Rocky Lane School 15 2:00 pm dismissal Superintendent Report 16 PD Day (HL area schools) Student Numeracy Accountability Report 30 Good Friday Finance Report 8 Approve Board Goals and Priorities 1 Fiscal Quarterly Accountability Report School Council Meetings , 20 0 Three Year Capital Plan 2 2018-2019 School Calendar 10 am Review Student Fee Structure March Review of Governance Education Agreement Budget Assumptions (COW) Student Advisory Team (COW) Communications: Board Communications / Trustee Communication Key Messages to the Media Monitoring: Other Events Focus on Student Achievement 2 Easter Monday High Level Public School 3 PD Day (LC area schools) Superintendent Report 12 2:00 pm dismissal Finance Report 13 Last day of Quad 3 8 Asset Management Accountability Report 14-22 Spring Break 1 HL 20 Review Attendance Boundaries 23 Classes Resume - , Student Literacy – Writing Accountability Report 23 First Day of Quad 4 25 l School Jurisdiction Financial Reporting Profile (COW) 25 School Council Chairs Meeting 10 am Apri DRAFT 2018-2019 Budget (COW) School Council Meetings Communications: Board Communications / Trustee Communication Key Messages to the Media Discuss Communication Plan Monitoring: Other Events Focus on Student Achievement 9 ASBA Zone 1 Meeting La Crete Public School 10 PD Day (LC area schools) Superintendent Report 11 PD Day (HL area schools) Finance Report 17 2:00 pm Dismissal 2018-2019 Budget Report 21 Victoria Day Accountability Pillar Overall Summary 22 Day in Lieu of PT Interviews Inclusive Education Accountability Report 25 FVSD Awards Program am 9 Merit Awards Selection (9 am - COW) Student Advisory Team (COW) School Council Meetings May 23, 2018 DRAFT Three Year Education Plan (COW) Communications: Board Communications / Trustee Communication Key Messages to the Media Monitoring: Other Events Focus on Student Achievement 7 Admin/Trustee Social Ridgeview Central School 1-3 PSBAA Spring General Meeting Superintendent Report 4-5 ASBA Spring General Meeting 8 1 Finance Report 27-28 Year-end Activities 20 , Internal Auditing Accountability Report 28 Last day of School for Students 13 Fiscal Quarterly Accountability Report 29 Organizational Day 10 am Student Literacy – Reading Accountability Report 30 Summer Break Begins June Communications: School Council Meetings Board Communications / Trustee Communication Graduations Key Messages to the Media FORT VERMILION SCHOOL DIVISION NO. 52 BOARD OF TRUSTEES REGULAR MEETING – MARCH 20, 2018 CENTRAL OFFICE – 10:00 A.M. AGENDA ATTENDANCE 3 I. CALL TO ORDER 3 II. APPROVAL OF AGENDA 3 III. APPROVAL OF MINUTES 3 Minutes of Regular Board Meeting January 17, 2018 4 Minutes of Committee of the Whole Meeting March 3, 2018 7 IV. COMMUNICATIONS 8 V. FOCUS ON STUDENT ACHIEVEMENT Rocky Lane School 9 VI. DELEGATIONS OR EXTERNAL PRESENTATIONS 2:00 pm – Graduation Ceremonies - Sara Randle VII. MONITORING REPORTS a. Superintendent’s Report 13 b. Finance Report 15 c. Fiscal Quarterly Accountability Report 22 d. Student Numeracy Accountability Report 31 e. Three Year Capital Plan 36 f. 2018-2019 School Calendar 43 g. Student Fee Structure Review 45 h. Review of Governance Education Agreement i. Affirm Board Policy 1.5 Goals 47 VIII. BOARD COMMUNICATIONS IX. OTHER BUSINESS a. Draft Board Policy 2.8 Meetings 49 1 b. Draft Board Policy 1.1 Mandate 51 c. Draft Board Policy 1.3 Mission 53 d. Draft Board Policy 1.4 Guiding Principles 55 e. Draft Board Policy 1.6 Current Priorities 57 f. Zama City School Closure 59 g. Locally Developed Courses 74 X. ADJOURNMENT 77 2 ATTENDANCE Board Members Present: Board Members Absent: Administration: Staff: Guests: CALL TO ORDER (Chairman,) or (Vice-Chairman,) __________________, called the meeting to order at ____________. APPROVAL OF AGENDA __________________ moved that the Board of Trustees approve the agenda with the following additional items: 1. 2. 3. 4. 5. APPROVAL OF MINUTES __________________ moved that the Board of Trustees approve the minutes of the Regular Board Meeting held ____________________, as presented. __________________ moved that the Board of Trustees approve the minutes of the Committee of the Whole Meeting held ____________________, as presented. 3 FORT VERMILION SCHOOL DIVISION NO. 52 PAGE 1 OF 3 MINUTES OF THE REGULAR BOARD MEETING JANUARY 17, 2018 ATTENDANCE Board Members Present: Mr. Clark McAskile, Chair Mr. Marc Beland Mr. Jesse Darling Mrs. Linda Kowal Ms. Leah Lizotte Mr. Henry Goertzen Mr. John Zacharias Board Members Absent: Mr. Tim Driedger, Vice-Chair Administration Present: Mr. Michael McMann, Superintendent Mr. Norman Buhler, Secretary-Treasurer Mrs. Darlene Bergen, Executive Assistant Administration Absent: Mr. Kevin Pittman, Assistant Superintendent Mrs. Kathryn Kirby, Assistant Superintendent ATA Representative Present: Ms. Myrna McLean Focus on Student Achievement Present: Bonnie Hunley, Principal, SHES Victoria Dignan, Teacher, SHES Chayce Martens, Student, SHES Jackson Banman, Student, SHES Rebecca Driedger, Student, SHES Jeffrey Fehr, Student, SHES Eva