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Booking Pack December 2019 BOOKING PACK DECEMBER 2019 WELCOME FROM THE UGANDA GIRL GUIDES ASSOCIATION (UGGA) Dear Sisters in Guiding, Greetings to you all in the name of our founder Lord Baden- Powell. On behalf of Uganda Girl Guides Association and myself would like to take this golden opportunity to thank you so much for entrusting UGGGA with your votes during the 36th World Conference in New Delhi, India. It is upon this background that we warmly welcome all of you to Uganda to join us in the 37th World Conference scheduled from 11 - 17 July 2020 at Speke Resort Hotel Munyonyo. We expect all the 150 Member Organisations and any new potential countries; WAGGGS World Board members; and other dignitaries to attend the Conference. Uganda Girl Guides Association will arrange for all the necessary things required together with WAGGGS to ensure that the Conference is successful. In this Booking Pack you will find all what you need to plan your trip, including travel information, accommodation options, information about Uganda and how to register for the Conference. While in Uganda we want you to see the: girl guiding experience of Uganda different projects of UGGA beautiful scenery of our country Do not hesitate to contact us via [email protected] if you need any further assistance. We look forward to welcoming you in Uganda. Yours in guiding, Akello Molly Grace Chief Commissioner 1 A BRIEF HISTORY OF UGGA Guiding in Uganda began in 1914 and has been a member of the World Association of Girl Guides and Guides Scouts (WAGGGS) since 1984. Guiding in Uganda is in 112 districts, with a membership of over 386,984 members The Uganda Girl Guides Associationis delighted to receive the Members and honoured guests of the World Association of Girl Guides and Girl Scouts at the 37th WAGGGS World Conference. 2 WELCOME TO UGANDA! Uganda, officially the Republic of Uganda, is a country in East-Central Africa. It is bordered to the east by Kenya, to the north by South Sudan, to the west by the Democratic Republic of the Congo, to the south-west by Rwanda, and to the south by Tanzania. The southern part of the country includes a substantial portion of Lake Victoria, shared with Kenya and Tanzania. Uganda is in the African Great Lakes region. Uganda also lies within the Nile basin, and has a varied but generally a modified equatorial climate. Uganda takes its name from the Buganda kingdom, which encompasses a large portion of the south of the country, including the capital Kampala. Kampala is situated less than 40 kilometres from Entebbe International Airport. 3 OUTLINE PROGRAMME Sunday 12 Monday 13 Tuesday 14 Wednesday 15 Thursday 16 Friday 17 Saturday 18 July July July July July July July Departures Arrival of Plenary Regional Plenary Plenary AM Forum / Optional participants Sessions Symposium Sessions Sessions tours Arrival / Plenary Regional Plenary Plenary PM Forum Registration Sessions Symposium Sessions Sessions Meet the International Orientation Opening World Receptions, Closing EVENING Evening and sessions Ceremony Board e.g. OB-PS Ceremony World Market nominees 4 THE VENUE SPEKE RESORT AND CONFERENCE CENTRE The resort is located in the neighbourhood of Munyonyo, in Makindye Division, in the south- eastern part of Kampala, along the northern shores of Lake Victoria, the second-largest freshwater lake in the world. How to get to the venue. This location lies approximately 12 kilometres (7 miles), by road, southeast of Kampala's central business district. The Resort is 40 kms by road from Entebbe Airport – the drive takes approximately 40 minutes. UGGA will be at Entebbe Airport on Saturday 11 July and Sunday 12 July to welcome participants and bring them to the Resort. We will also arrange transport for those returning to the airport on Saturday 18 July and Sunday 19 July. The cost of these transfers are included in your registration fee. 5 REGISTRATION REGISTRATION IS OPEN FROM 2 JANUARY TO 11 MAY 2020. Member Organisation are represented by delegates and observers. Full and Associate Member Organisations are entitled to send no more than two voting delegates to the Conference (of which one will be designated the Head Delegate). All Member Organisations are strongly encouraged to ensure that young women are included in their delegations. Based on World Conference document 1a: 37th World Conference Rules of Procedure, each MO may also bring a maximum of 10 observers. As approved at the 36th World Conference, the registration fee has been adapted so that countries in the lower quota bands pay less and the countries in the higher bands pay more, with a discount for young women aged under 30 in all bands. The registration fee in 2020 ranges from USD 600 to USD 1,200 as below: Quota Band Discounts Prices Full fee Under 30 Full fee Under 30 A – D 75% 50% USD 900 USD 600 E & F 85% 57% USD 1,020 USD 684 G & H 90% 60% USD 1,080 USD 720 I & J 100% 67% USD 1,200 USD 804 Guests – including Honorary 100% 67% USD 1,200 USD 804 Associates Book online with Aventri via our Conference website: https://eu.eventscloud.com/WAGGGSWoCo2020/ 6 Delegates are required to pay in advance by 11 May 2020. Your registration fee includes: Airport transfers to and from your accommodation from Entebbe International Airport, Uganda Conference bag Wi-Fi access in your hotel and throughout the conference venue Hire of all meeting rooms Attendance at all 37th World Conference sessions, including workshops and networking activities Lunches, refreshment breaks and dinners from Monday 13 July to Friday 17 July inclusive Opening and closing ceremonies Conference documents provided in the four official WAGGGS languages (Arabic, English, French and Spanish) Simultaneous interpretation will be available in all of the main Sessions Guests who are interested in attending individual parts of the programme (such as one day of conference or the opening / closing ceremony) should contact [email protected] to confirm availability and cost. If you have any issues with your registration, please do get in touch and we would be happy to assist via [email protected]. “I feel very motivated and inspired. I am going back with many ideas, and look forward to implementing them”. Quote from a participant, India 2017 7 GRANTS The deadline to apply for a grant is 31 January 2020. You can do this by registering via Aventri here from 2 January 2020. When reviewing grant applications, these criteria will be taken into account: Ensuring the Conference has a quorum World Board nominee whose MO would otherwise not be represented at Conference Potential Member Organisation proposed for membership at the Conference who would otherwise be unable to attend Associate MO proposed for Full membership at the Conference who would otherwise be unable to attend MOs that are able to fund one, or more, aspects of the total Conference cost (enabling the limited grant funding to enable a greater number of MOs to attend) MOs otherwise not represented at Conference Young women aged under 30 on the first day of the Conference (13 July 2020) Supporting global diversity, i.e. all Regions have some representation INTERNATIONAL SERVICE TEAM Following the success of the International Service Team in 2017, WAGGGS is delighted to offer up to 10 subsidised places at Conference for the International Service Team. You will work alongside our host, UGGA, as part of an international team supporting the delivery of Conference. This opportunity is available to Young Women under 30s. The fee for the International Service Team is USD 700, plus personal travel costs to Uganda. You may also apply for a WAGGGS grant for this role. Please apply by registering via Aventri from 2 January 2020. The deadline is 31 January 2020. 8 CANCELLATION AND REFUND POLICY Kindly note that any registration changes must be made in writing to WAGGGS by email: [email protected] It is not possible to refund registration fees, although these can be transferred to another delegate up until the 30 June 2020. For cancellations or changes to accommodation, please contact your hotel directly. 9 ACCOMMODATION UGGA are pleased to offer a choice of four hotels at different price points for participants. You must book your own accommodation directly with the hotel. Accommodation is not included in the registration fee. Accommodation is booked on a first come, first served basis. Please book early to secure your preferred option and ensure you have made a reservation before the 30 May 2020. SIR JOSE HOTEL EKA HOTEL APARTMENTS SPEKE RESORT AND CONFERENCE CENTRE MELEY IMPALA HOTEL 10 SPEKE RESORT AND CONFERENCE CENTRE Speke Resort and Conference Centre Munyonyo is a 5 Star Conference venue. Address: Wavamunno Road, P. O. Box 446, Kampala, Uganda Telephone: +256 (0) 414 227 111, or +256 (0) 417 716 000 Email: [email protected] Website: www.spekeresort.com SPEKE RESORT ROOMS AND DISCOUNTED PRICING Accommodation Rates Single Deluxe Rooms (Bed & Breakfast – 1 Person) US $ 95 per room / per night Double / Twin Deluxe (Bed & Breakfast – 2 People) US $ 130 per room / per night One Bedroom Suite (Bed & Breakfast – 2 People) US $ 150 per room / per night Superior Room (Bed & Breakfast – 2 People) US $ 200 per room / per night Cottage (Bed & Breakfast– 4 People) US $ 500 per room / per night Executive Room (Bed & Breakfast– 2 People) US $ 200 per room / per night Executive Suite (Bed & Breakfast – 2 People) US $ 350 per room / per night Presidential Suite (Bed & Breakfast – 4 People) US $ 650 per room / per night *All rates are subject to 18% VAT & US $ 2.00 Local Hotel Tax 11 THE MELEY IMPALA HOTEL Meley Impala hotel is a 2 Star hotel located in Munyonyo, Kampala.
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