Guadalupe School Policy and Procedure Manual ______
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Guadalupe P & P Guadalupe School Policy and Procedure Manual __________________________________________ TABLE OF CONTENTS ____________________________________________________ 1000 Internal Operations 1100 Administration 1101 Administrative Rules (app) 1102 Background Check (app) 1103 Calendar (app) 1104 Class Size Expansion (app) 1105 Closure and Delay (app) 1106 Communications (app) 1107 Eagle Scout Projects (app) 1108 Gold Medal School (app) 1109 Holidays (app) 1110 School Hours (app) 1111 Volunteer Service (app) 1200 Facilities 1201 Building Official (app) 1202 Building Security (app) 1203 Facilities Usage (app) 1204 Keys (app) 1205 Set up and Tear Down of Activity Room (app) 1206 Storage and Housekeeping (app) 1 1207 Security Cameras (app) 1208 Library Media Storage Room (app) 1209 Use of Building for Civic Activities (app) 1300 Finance 1301 Fees (app) 1302 Fundraising (app) 1303 Gift of $100 to High School Graduates (app) 1400 Operations 1401 Child Abuse – Neglect Reporting (app) 1402 Copyright Law 1403 Disability (app) 1404 Dual Enrollment (app) 1405 Internet Safety (app) 1406 Enrollment (app) 1407 Family Educational Rights and Privacy Act (FERPA) and Protection of Pupil Rights Amendment (PPRA) 1408 Lost and Found (app) 1409 Outdoor Activity Restrictions (app) 1410 Policy Development 1411 Prayer in School/Religious Observance and Education (app) 1412 Records Management 1413 Safe Routes (app) 1414 Search of Person or Property (app) 1415 Severe Weather (app) 1416 Student Supervision (app) 1417 Transportation (app) 1418 Use of Physical Restraint (app) 1419 Wellness, P.E. & Tobacco (app) 1420 Withdrawal (app) 1421 Uniform Policy (app) 2 1500 Auxiliary Organizations 1501 Administrative Committee 1502 Professional Development Plan 1503 Reading Achievement Plan 1504 School Improvement Plans 1505 School Land Trust Funds 2000 Instruction 2001 Academic (app) 2002 Assemblies and Special Programs (app) 2003 Special Education Students (app) 2004 Use of Media and Entertainment (app) 3000 Students and Parents 3100 Activities 3101 Class Parties (app) 3102 Daily School Operation (app) 3103 Field Trips and Educational Enhancement Opportunities (app) 3104 Food (app) 3105 Library (app) 3106 Playground (app) 3107 Recess (app) 3200 Conduct 3201 Attendance and Absence (app) 3202 Bullying, Cyber Bullying, Harassment, Hazing and Retaliation (app) 3203 Bus Transportation (app) 3204 Discipline Code (app) 3 3205 Electronic Devices 3206 Harassment (app) 3207 Safe school (app) 3208 School-wide Discipline (app) 3209 Student Rights and Responsibilities (app) 3210 Tardy Policy (app) 3300 Welfare 3301 Bathroom Accidents (app) 3302 Disinfecting (app) 3303 Emergency Plan (app) 3304 Emergency Preparedness (app) 3305 Injuries on the Playground (app) 3306 Leave School Grounds (app) 3307 Medical Needs (app) 3308 Medications (app) 3309 Seat Belts (app) 3310 Pets (app) 3311 Transferring Students from Dangerous Schools. (app) 3312 Disposal of Textbooks 3313 Testing Procedures 3400 Parents 3401 Parent Compact (app) 3402 Parent Concerns (app) 3403 Parent Grievance Guidelines (app) 3404 Parent Responsibilities (app) 3405 Parent Rights (app) 3406 Parent Involvement (app) 4 4000 Personnel 4100 Activities 4101 Alcohol, Drug and Tobacco-free Workplace Policy 4102 Camera Cell Phones 4103 Classroom Conduct 4104 Code of Ethics 4105 Confidential Information (app) 4106 Dating Between Employees 4107 Disciplinary Action 4108 Electronic and Telephone Communications 4109 Employee Dress Code 4110 Employee Misconduct 4111 Equal Employment & Anti-Harassment 4112 Staff Responsibilities 4113 Staff Rights 4114 Student Supervision (app) 4115 Substitute Employee 4116 Visitors (app) 4117 Workplace Searches 4118 Social Media Policy 4119 Conflict of Interest 4200 Compensation and Related Benefits 4201 Conference and Training 4202 Direct Deposit 4203 FMLA Eligibility Requirements 4204 Jury and Witness Duty Leave 4205 Military Leave of Absence 4206 Paid Leave 4207 Paid vs. Unpaid Leave 4208 Performance Pay Plan 5 4209 Reimbursement 4210 Paid Holidays 4211 Sick Leave 4300 Requirements 4301 Classifications of Employment 4302 Employment of Relatives 6 1000 INTERNAL OPERATIONS 1100 ADMINISTRATION 1101 Administrative Rules Policies and procedures will be implemented and enforced within the school to provide a safe and effective learning environment for students. An administrative rule is the school’s written rule, standard, statement, procedure, guideline, or instruction as to how approved policy shall be implemented and carried out for the benefit of students and parents and the operation of the school. The Guadalupe Executive Director shall establish and enforce administrative rules that contribute toward the effective operation and management of the school. Administrative rules shall reflect the mission, vision, and goals of the school’s charter. Administrative rules shall also reflect the intent of broad board policy and shall not be in conflict with any delineated guidelines or procedures contained within school policy. Furthermore, these rules shall not be inconsistent with the charter, by-laws, or any state or federal laws and regulations. At such time that any rule, or part thereof, becomes in violation or conflict, that part shall become null and void. These rules shall also not be contradictory or in conflict with themselves. Administration will make reasonable efforts to change rules to rectify violations and conflicts in a timely manner. The director shall provide information on changes or additions to administrative rules to the Guadalupe Charter Board of Directors before any official communication to parents or students. Administrative rules may be written, revised, and added to at the discretion of the Executive Director. New rules, revisions, and additions to rules will be clearly and effectively communicated to the board of directors, teachers, staff, students and parents in a timely manner and be made publicly available. Administrative rules are published in the Guadalupe Policy and Procedure Manual. Approved: 09/01/09 1102 Background Check and Fingerprinting Utah Law 53-10-108 allows qualifying entities to request Utah criminal history information. Public Law 105-251, the Volunteers for Children Act which amended the National Child Protection Act of 1993, was enacted October 9, 1998 to allow these same qualifying entities the right to request fingerprint-based national criminal history record checks of their volunteers and employees. Guadalupe uses the Background Criminal Identification (BCI) Western Identification Network (WIN)NCPA/VAC check which includes criminal history conviction information from Utah, Nevada, Oregon, Idaho, Montana, Wyoming, and Alaska all 50 states. Statewide Warrant and Protective Order, and Federal Want and Warrant files. Turnaround is 6 weeks 5 days. All Guadalupe staff and volunteers in the children’s programs must undergo a Background Criminal Identification (BCI) check. All Guadalupe Charter Board Members are required to undergo a BCI check. Certified teachers must complete their background check through the Utah State Office of Education. Procedure Volunteer or employee rights and responsibilities under the VCA are as follows: Provide a complete set of fingerprints. Provide certification that you have not been convicted of a crime. 7 You are entitled to obtain a copy of any background check report and, if necessary, challenge the accuracy and completeness of any information contained in any report. Prior to completion of the background check, Guadalupe may choose to deny you unsupervised access to a student to whom Guadalupe provides education/care. Volunteers or employees need to take the following steps: Sign a waiver which authorizes the Utah Bureau of Criminal Identification (UBCI) to access and review the volunteer or employee state and federal criminal history records. There is a $25.00 $37.00 fee for this background check. Provide your social security number, date of birth, formerly used last names, and driver’s license number. Take the billing sheet to the Utah Bureau of Criminal Identification to have fingerprints scanned and background check processed. The Utah BCI is located at: 3888 West 5400 South Taylorsville Hours 8:00 a.m. to 5:00 p.m. Monday through Friday Fee: $15.00 BCI will process the background check and the results will be reported to Guadalupe School. Approved: 11/04/08 Amended: 12/07/10 Amended: 08/17/17 Amended: Approved: 8 1103 Calendar Guadalupe School’s annual school calendar for childhood programs is closely aligned with the Salt Lake City School District (SLCSD) annual school calendar. This alignment is provided in order to allow families with children in various local schools to have synchronized annual school calendars. If Guadalupe’s schedule occasionally deviates from the SLCSD calendar, attendance at Guadalupe is required. September *Labor Day (F) Mexican Independence (E) October Ramadan (R) Rosh Hashanah and Halloween (S) Columbus Day Yom Kipper (R) (F) November *Thanksgiving(S) Veteran’s Day (F) December *Christmas (R) Hanukkah (R) Kwanzaa (E) January Chinese New Year *Civil Rights Day (January or February as (F) applicable) (E) February *Presidents’ Day (F) Valentine’s Day (S) March Easter (March or April as St. Patrick’s Day (S) applicable) (R) April Earth Day (S) May Cinco de Mayo (E) National Teacher’s *Memorial Day Day (S) (F) *Holiday observed—no school Approved: 09/01/09 Approved: 05/05/09 1104 Class Size Expansion for Childhood Programs Guadalupe is committed to keeping class sizes and