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02 20 14 Posting Agenda (00088663).DOCX BOARD OF REGENTS Board Meeting Agenda April 17, 2014 – 12:30 pm UNT System Building Room 712 1901 Main Street Dallas, Texas 1. CALL TO ORDER Recess full Board to Executive Session pursuant to Texas Government Code Chapter 551* 2. EXECUTIVE SESSION (Room 711) Government Code, Chapter 551, Section .071* - Consultation with Attorneys Regarding Legal Matters or Pending and/or Contemplated Litigation or Settlement Offers Consultation with attorneys regarding confidential legal matters, including pending, threatened, and contemplated litigation or settlement offers; contemplated, ongoing and/or finalized investigations and any findings, conclusions or recommendations related to those investigations; status of negotiations and/or compliance with contracts and agreements, including but not limited to legal obligations and duties and any and all related facts; including but not limited to: o Legal issues relating to affiliated foundations, employee benefits, debt and debt management, and ongoing audits and investigations Government Code, Chapter 551, Section .072* - Deliberations Regarding the Purchase, Exchange, Lease or Value of Real Property Consideration of matters related to the purchase, exchange, lease and value of real property located in Denton, Dallas and Tarrant County Government Code, Chapter 551, Section .074* - Personnel Matters Relating to Appointment, Employment, Evaluation, Reassignment, Duties, Discipline, or Dismissal of Officers or Employees Consideration of individual personnel matters related to the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of University and System officers and employees Reconvene in Open Session (Room 712) to consider action on Executive Session items as necessary 3. CONSENT AGENDA 2014-23 UNTS Approval of the Minutes of February 20, 2014 Meeting 2014-24 UNTS Approval of the Minutes of March 20, 2014 Special Called Meeting 2014-25 UNTS Approval of the Minutes of March 20-21, 2014 Board Retreat 2014-26 UNTS FY2015 Holiday Schedule for UNTHSC 4. ACTION ITEMS Audit Committee 2014-27 UNT FY2014 Revised Annual Internal Audit Plan Academic Affairs and Student Success Committee 2014-28 UNT Approval of UNT Tenure Recommendations 2014-29 UNTD Approval of UNTD Tenure Recommendation 2014-30 UNTD UNT Dallas Mission and Vision Statements 2014-31 UNTD Authorize a New UNT Dallas Master of Science Degree in Public Leadership 2014-32 UNTHSC Approval of UNTHSC Tenure Recommendations Facilities Committee 2014-33 UNT Authorization for the Selection of a Construction Manager at Risk for Marquis Hall Interior Renovations and Mechanical, Electrical and Plumbing (MEP) Renovations 5. BACKGROUND REPORTS A. UNTS Internal Audit Quarterly Report B. UNTS UNT System 2nd Quarter FY2014 Consolidated Compliance Report C. UNT Capital Projects Plan Update D. UNTHSC Capital Projects Plan Update E. UNTS Construction and Major Renovation Projects Status Report Adjournment * Any issue listed for open or executive session may be discussed during either session, if permitted by law. Board Briefing Committee: Consent Date Filed: March 31, 2014 Title: FY2015 Holiday Schedule for UNTHSC Background: Texas Government code 662.011 allows the governing body of an institution of higher education to establish the holiday schedule on any days the Board chooses, but the number of holidays may not exceed the total number of days to which other State agencies are entitled. State agencies will observe fifteen (15) holidays during FY2015. FY2015 holiday schedules for the University of North Texas, The University of North Texas at Dallas, and The University of North Texas System were approved last year. The University of North Texas Health Science Center FY2015 proposed Holiday is included in the attached Board Order and submitted for Board approval Financial Analysis/History: State Holidays are an employee benefit and are included in the UNT HSC budget. Digitally signed by John A. Harman DN: cn=John A. Harman, o, ou, John A. Harman [email protected], c=US Date: 2014.04.07 17:30:33 -05'00' Institution Chief Financial Officer Allen Digitally signed by Allen Clemson DN: cn=Allen Clemson, o=System, ou=UNTS, [email protected], c=US Clemson Date: 2014.04.08 17:42:49 -05'00' Interim Vice Chancellor for Finance Legal Review: This item has been reviewed by General Counsel. Digitally signed by Nancy S. Footer DN: cn=Nancy S. Footer, o=UNT System, ou=OGC, Nancy S. Footer [email protected], c=US Date: 2014.04.08 19:25:55 -05'00' Vice Chancellor/General Counsel Schedule: University of North Texas Health Science Center – FY15 Recommendation: It is recommended that the Board of Regents approves the following Board Order Recommended By: Allen Clemson Vice Chancellor for Administration Digitally signed by Michael R. Williams DN: cn=Michael R. Williams, Michael R. o=UNTHSC, ou=President, email=michael.williams@unths c.edu, c=US Williams Date: 2014.04.09 09:03:49 -05'00' President Digitally signed by Lee Jackson Lee DN: cn=Lee Jackson, o=UNT System, ou=Chancellor's Office, [email protected], c=US Jackson Date: 2014.04.10 08:20:15 -05'00' Chancellor Board Order Title: FY2015 Holiday Schedule for UNTHSC Board of Regents Order 2014-26 At an official meeting of the Board of Regents of the University of North Texas System properly posted and held on April 17, 2014, pursuant to a motion made by Regent Glen Whitley and seconded by Regent Steve Mitchell , the Board approved the motion presented below: Whereas, State Law allows the governing body of an institution of higher education to establish the holiday schedule for the institution, and Whereas, the holidays may be set on any days the Board chooses, but the number of holidays may not exceed the total number of days to which employees of other State agencies are entitled, and Whereas, it has been determined that the other State agencies will observe fifteen (15) holidays during FY2015, Now, Therefore, The Board of Regents authorizes and approves the following: Holiday Schedule for UNTHSC UNTHSC Holiday Schedule FY2015 Holiday Number of Date Days Labor Day 1 September 1, 2014 Thanksgiving Day 2 November 27-28, 2014 Winter Holiday 3 December 24-25-26, 2014 Winter Holiday 5 December 29, 2014- January 2, 2015 Martin Luther King, Jr. 1 January 19, 2015 Day Spring Break 1 March 16, 2015 Memorial Day 1 May 25, 2015 Independence Day 1 July 3, 2015 Board Briefing Committee: Audit Date Filed: March 25, 2014 Title: FY2014 Revised Annual Internal Audit Plan Background: The Board of Regents approved the annual Internal Audit Plan in accordance with Texas Government Code Chapter 2102, on August 16, 2013. The Chief Internal Auditor is proposing revisions to the current fiscal year audit plan to realign audit resources with emerging risks and audit projects. The attached revised Audit Plan includes the revised Schedule of Audits and Detail of Direct Audit Hours for the remainder of FY 2014. Financial Analysis/History: Preparation of the revised Internal Audit Plan, and approval by the Board of Regents, is critical to the overall Internal Audit process; however, there is no direct fiscal impact. Digitally signed by Allen Clemson DN: cn=Allen Clemson, o=System, ou=UNTS, Allen Clemson [email protected], c=US Date: 2014.04.08 17:47:19 -05'00' Interim Vice Chancellor for Finance Legal Review: This item has been reviewed by General Counsel. Digitally signed by Nancy S. Footer DN: cn=Nancy S. Footer, o=UNT System, ou=OGC, Nancy S. Footer [email protected], c=US Date: 2014.04.08 19:28:47 -05'00' Vice Chancellor/General Counsel Schedule: The Revised Annual Internal Audit Plan will be adopted immediately upon approval by the Board. Recommendation: It is recommended that the Board of Regents approve the attached revised Internal Audit Plan. Recommended By: Michelle Finley. CIA Chief Internal Auditor Digitally signed by Lee Jackson Lee DN: cn=Lee Jackson, o=UNT System, ou=Chancellor's Office, [email protected], c=US Jackson Date: 2014.04.10 08:38:26 -05'00' Chancellor Attachments Filed Electronically (List each item): x FY 2014 Revised Annual Internal Audit Plan University of North Texas System Internal Audit Schedule of Planned Audits and Detail of Direct Audit Hours -REVISED Fiscal Year 2014 YTD Direct Audit Hours (as of Direct Audit Hours 2/28/2014) Remaining FY14 * Total Hours Audits Completed UNT Endowment Review 109 0 109 UNT NCAA Financial Agreed-Upon Procedures Review 792 0 792 UNT Fiscal Year 2013 Investments Review 350 0 350 UNT UNT President's Expenditure Review 320 15 335 UNT Chancellor's Expenditure Review 182 15 197 UNT UNT Dallas President's Expenditure Review 155 10 165 UNT Joint Admission Medical Program Review 139 0 139 HSC Family Practice Residency Program 106 0 106 HSC Fiscal Year 2013 Investments Review 215 0 215 HSC President's Expenses Review 147 10 157 UNT Advancement Investigation 44 50 94 UNT Autism Center Review 122 0 122 SYS Bank Authorization Review 140 50 190 HSC UNT Health EPM Post-Implementation Review 742 50 792 HSC Incidental Fees 158 50 208 HSC Anatomical Lab Review 238 30 268 Subtotal 3,959 280 4,239 YTD Direct Audit Hours (as of Direct Audit Hours 2/28/2014) Remaining FY14 * Total Hours Audits in Progress UNT College of Information Reviews 326 149 475 UNT Linguistics Investigation 117 53 170 UNT Grant Process Review 100 50 150 SYS Compliance Review 0 150 150 SYS Hotline Process Review 98 102 200 ALL Financial Assessment Review 176 950 1,125 HSC HSC Foundation Review 132 73 205
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