MEETING OF MASSEY UNIVERSITY COUNCIL FRIDAY 7 DECEMBER 2012 commencing at 10.15 am to be held in THE UNIVERSITY HOUSE MEETING ROOM, UNIVERSITY HOUSE MANAWATU CAMPUS MASSEY UNIVERSITY COUNCIL A meeting of Massey University Council To be held in the University House Meeting Room, University House, Manawatu Campus on Friday 7 December 2012 commencing at 10.15am AGENDA- PART I Official Information Act 1982 and Local Government Official Information and Meetings Act 1987 Massey University (including its Council) is subject to the Official Information Act 1982. This means that if a specific request for disclosure is made, information that it holds must be disclosed unless non-disclosure can be justified in the terms of the Official Information Act 1982. Matters that are included in Part II and most matters in the Finance Section of Council (or Committee) meetings are protected from disclosure under the Official Information Act 1982. That is, non-disclosure of information relating to such matters can usually be justified in terms of the Official Information Act 1982. Therefore, care should be taken to ensure that papers relating to Part II or Finance Section matters are not seen outside Council (or its relevant Committee) and that such matters are not mentioned outside Council (or its relevant Committee). All requests (whether written or oral) by any person who is not a Council member for information included under Part II or the Finance Section of Council (or Committee) meetings and requests for the minutes of those parts of Council (or Committee) meetings must be referred immediately to the Registrar for decision on disclosure or otherwise. Individual members are advised not to disclose Part II or Finance Section matters. Interest: Declaration and Disqualification In accordance with the Education Act 1989 members are reminded that if they have any direct or indirect pecuniary interest (including their conditions of service as the Chief Executive or as a member of the staff of the institution) in a matter being considered or about to be considered by the Council (or Committee) then as soon as possible after the relevant facts have come to their knowledge they: (a) must disclose the nature of the interest at a meeting of the Council (or Committee); (b) must not be present during any deliberation or take part in any decision of the Council (or Committee) with respect to that matter unless the Council decides otherwise. Page 1 of 5 Index Item Paper Number Number 1.0 INTRODUCTION 1.1 Welcome 1.2 Apologies A 1.3 Declaration of Interest/ Register of Interest 1.4 Meeting Agenda Review B 1.5 Minutes of Council meetings – Part I - Meeting held on 5 October C12/129 2012 1.6 Matters Arising C 1.7 Follow-up Schedule as at 7 December 2012 1.8 Council Agenda Plans D 1.8.1 As at 7 December 2012 E 1.8.2 Agenda Plan 2013 2.0 KEY REPORTS 2.1 Chancellor’s Report - Part I 2.1.1 Chancellor’s Report - oral 2.2 Vice-Chancellor’s Report – Part I F 2.2.1 Vice-Chancellor’s Report C12/130 G 2.2.2 Financial Report for the ten months ending 31 October 2012 C12/131 3.0 DECISION ITEMS 3.1 University Policy Approval HI 3.1.1 Business Continuity Policy C12/132 3.2 Council Policy Approval JK 3.2.1 Guidelines for the Conduct of Council and Council Sub- C12/133 committees L 3.2 Student Election Statute C12/134 4.0 COMMITTEE, ASSOCIATED ENTITIES AND OTHER REPORTS 4.1 Academic Board Reports M 4.1.1 Academic Board Meeting held on 17 October 2012 C12/136 N 4.1.2 Academic Board Meeting held on 21 November 2012 C12/137 5.0 INFORMATION/BACKGROUND ITEMS 5.1 Outcome of election for Chancellor & Pro Chancellor 2012-2013 - oral O 5.2 Council Evaluation 2012 C12/138 6.0 LATE ITEMS Page 2 of 5 7.0 MOVING INTO PART II 7.1 Exclusion of the Public THE CHANCELLOR WILL MOVE THAT, EXCLUDING • Mr Stuart Morriss, Assistant Vice-Chancellor and University Registrar • Ms Rose Anne MacLeod, Assistant Vice-Chancellor – Finance, Strategy and Information Technology • Mr James Gardiner, Director of Communications • Ms Paddy Nicol, Executive Secretary WHO HAVE, IN THE OPINION OF COUNCIL, KNOWLEDGE THAT COULD BE OF ASSISTANCE, MEMBERS OF THE PRESS AND PUBLIC BE NOW EXCLUDED FROM THE MEETING SO THAT FOR THE UNDERNOTED REASONS THE FOLLOWING MATTERS MAY BE DISCUSSED WITHOUT PUBLIC DISCLOSURE; THE COMMITTEE BEING SATISFIED, WHERE APPROPRIATE, THAT THERE ARE CONSIDERATIONS WHICH OUTWEIGH THE PUBLIC INTEREST OF DISCLOSURE. Reference: Section 48 (1) of the Local Government and Information and Meetings Act 1987. Reference: Section 9 as detailed hereunder of the Official Information Act 1982. Item Reason for Proposed Public Exclusion Item 8.1 C12/139 These matters were considered in Part II of Confirmation of Minutes the meeting held on 5 October 2012 Item 8.2 Matters Arising These matters were considered in Part II of the meetings held on 5 October 2012 Item 8.3 Follow-up Schedule as at 7 December 2012 These matters were considered in Part II of the meetings held on 5 October 2012 and before Item 9.1.1 Chancellor’s Report To prevent the disclosure or use of official information for improper gain or improper advantage Reference: section 9 2 (k) To protect the privacy of natural persons Reference: Section 9 2 (a) Item 9.1.2 C12/140 To protect the privacy of natural persons Council Committee membership 2013 Reference: Section 9 2 (a) Item 9.2.1 C12/141 To prevent the disclosure or use of official Vice-Chancellor’s Report information for improper gain or improper advantage Reference: section 9 2 (k) Item 9.2.2 C12/142 To prevent the disclosure or use of official Vice-Chancellor’s Objectives 2012 Update information for improper gain or improper Report advantage Reference: section 9 2 (k) Item 9.2.3 C12/143 To prevent the disclosure or use of official Financial Report for the ten months ended 31 information for improper gain or improper October 2102 advantage Reference: section 9 2 (k) Page 3 of 5 Item Reason for Proposed Public Exclusion Item 9.2.4 C12/144 To prevent the disclosure or use of official Quarterly Consolidated Performance Report: information for improper gain or improper Quarter Three, 2012 advantage Reference: section 9 2 (k) Item 9.2.5 C12/145 To prevent the disclosure or use of official Aged Debtors Report information for improper gain or improper advantage Reference: section 9 2 (k) Item 9.2.6 C12/146 To prevent the disclosure or use of official New Zealand School of Music Report information for improper gain or improper advantage Reference: section 9 2 (k) Item 10.1 C12/147 To prevent the disclosure or use of official Council Strategy Day: Key Performance information for improper gain or improper Indicators for the Road to 2020 advantage Reference: section 9 2 (k) Item 10.2 C12/148 To prevent the disclosure or use of official Updated Investment Plan 2013-2015 information for improper gain or improper advantage Reference: section 9 2 (k) Item 10.3 C12/149 To prevent the disclosure or use of official Capital Asset Management Plan - Draft information for improper gain or improper advantage Reference: section 9 2 (k) Item 10.4.1 C12/150 To prevent the disclosure or use of official Massey University Annual Plan 2013 information for improper gain or improper advantage Reference: section 9 2 (k) Item 10.4.2 To prevent the disclosure or use of official C12/151 information for improper gain or improper 2013 Operating Budget advantage Reference: section 9 2 (k) Item 10.5.1 To prevent the disclosure or use of official C12/152 information for improper gain or improper Refurbishment and Extension of the advantage Wellington Campus Library Reference: section 9 2 (k) Item 10.5.2 To prevent the disclosure or use of official C12/153 information for improper gain or improper Sir Geoffrey Peren Building Upgrade advantage Reference: section 9 2 (k) Item 10.6 To prevent the disclosure or use of official C12/154 information for improper gain or improper Bad Debts Write Off for Students Enrolled in advantage the 2010 and Prior Academic Years Reference: section 9 2 (k) Item 10.7.1 To prevent the disclosure or use of official C12/155 information for improper gain or improper New Zealand School of Music Statement of advantage Corporate Intent Reference: section 9 2 (k) Page 4 of 5 Item Reason for Proposed Public Exclusion Item 10.7.2 To prevent the disclosure or use of official C12/156 information for improper gain or improper Massey Ventures Limited Statement of advantage Corporate Intent Reference: section 9 2 (k) Item 10.7.3 To prevent the disclosure or use of official C12/157 information for improper gain or improper Agri One Ltd Statement of Corporate Intent advantage Reference: section 9 2 (k) Item 10.8 To protect the privacy of natural persons C12/158 Reference: Section 9 2 (a) Conferment of Degrees Item 10.9 To prevent the disclosure or use of official C12/159 information for improper gain or improper Terms of Insurance Renewal 2012-2014: advantage Electronic Resolution Reference: section 9 2 (k) Item 11.1.1 C12/160 To prevent the disclosure or use of official Audit and Risk Committee Report –Meeting information for improper gain or improper held on 5 October 2012 advantage Reference: section 9 2 (k) Item 11.1.2 Audit and Risk Committee Report –Meeting To prevent the disclosure or use of official held on 7 December 2012 information for improper gain or improper advantage Reference: section 9 2 (k) Item 11.2 C12/161 To protect the privacy of natural persons Honorary Awards Committee Report – Reference: Section 9 2 (a) meeting held on 13 November 2012 Item 11.3.1 C12/162 To prevent the disclosure or use of official Academic Board Report – meeting held on information for improper gain or improper 17 October 2012 advantage Reference: section 9 2 (k) Item 11.3.2 C12/163 To prevent the disclosure or use of official Academic Board Report – meeting held on information for improper gain or improper 17 October 2012 advantage Reference: section 9 2 (k) AND Item 12.0 Such matters as members of Council declare their intention to raise under Late Items in the privileged part of the meeting.