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National Highway Circle No. Iii Public Works (Roads) Directorate

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National Highway Circle No. Iii Public Works (Roads) Directorate N. H. Circle No. III, P. W. (Roads) Directorate Request for Pro posal for AE GOVERNMENT OF WEST BENGAL NATIONAL HIGHWAY CIRCLE NO. III PUBLIC WORKS (ROADS) DIRECTORATE Consultancy services for Authority’s Engineer for supervision of Upgradation of NH-31C from chainage 182 km (Hasimara) to 228 km (Salsalabari) to 2-lane with paved shoulder configuration in the district of Alipurduar, West Bengal Under Engineering, Procurement & Construction(EPC) Mode (2nd Call). NOTICE INVITING e-‘REQUEST FOR PROPOSAL’ No. 21 OF 2016-17 OF SUPERINTEDING ENGINEER, N.H. CIRCLE-III, SILIGURI REQUEST FOR PROPOSAL (RFP) OFFICE OF THE SUPERINTENDING ENGINEER NATIONAL HIGHWAY CIRCLE No. III, SILIGURI, DISTRICT - DARJEELING, WEST BENGAL. 1 N. H. Circle No. III, P. W. (Roads) Directorate Request for Pro posal for AE CONTENTS Sr. No. Partic ulars Page Nos. 1 SE CTION 1 : Informat ion to Con sultan ts 4-8 2 SECTION 2: Letter of Invitation 9-24 3 SE CTION 3 : Format for Sub missi on of 25 -27 Firms Credentials. 4 SE CTION 4 : Format for Sub missi on of 28 -38 Technical Proposal. 5 SE CTION 5 : Format for s ub missi on of 39 -47 Financial proposal. 6 SE CTION 6: Terms of Reference. 48 -63 7 SE CTION 7: Draft Form of Contract. 64 -119 2 N. H. Circle No. III, P. W. (Roads) Directorate Request for Pro posal for AE GOVERNMENT OF WEST BENGAL OFFICE OF THE SUPERINTENDING ENGINEER NATIONAL HIGHWAY CIRCLE No. III, SILIGURI, DISTRICT - DARJEELING, WEST BENGAL. NOTICE INVITING RFP Memo No.T-6/978 Dated : 27.10.2016 Request for Proposal (RFP) for selection of Authority’s Engineer for supervision of Upgradation of NH-31C from chainage 182 km (Hasimara) to 228 km (Salsalabari) to 2-lane with paved shoulder configuration in the district of Alipurduar, West Bengal Under Engineering, Procurement & Construction(EPC) Mode . The Superintending Engineer, National Highway Circle No.III, Matigara, Siliguri, Public Works (Roads) Directorate, National Highway Wing, on behalf of Chief Engineer (NH) (the ‘Employer’) invites online Proposal in the prescribed format for ‘Request for Proposal’ through e-procurement process https://wbtenders.gov.in for the following contract packages in the state of West Bengal from eligible consultants and MoRT&H empanelled consultants for engaging Authority’s Engineer (AE) on the basis of International Competitive Bidding for the following contract package in the State of West Bengal. SL Consultancy NH State Project Project Assignmen t No. Package No. Stretch Length period (Km) / (months) Project Cost 1. Consultancy services for Authority’s 31C West Km 182.00 46.00 km / 24 months Engineer for supervision of Upgradation Bengal to Km 139.78 crore construction of NH-31C from chainage 182 km 228.00 (Hasimara) to 228 km (Salsalabari) to 2- period + 48 lane with paved shoulder configuration months in the district of Alipurduar, West Bengal maintenance Under Engineering, Procurement & period Construction(EPC) Mode (2nd Call). The complete BID document can be viewed / downloaded from e-tendering portal http://www.wbtenders.gov.in from 28.10.2016 to 21.11.2016 up to 17.00 hrs. IST . Bid must be submitted online only at the tender portal http://www.wbtenders.gov.in on or before 21.11.2016 up to 17.00 hours IST. Bids received online shall be opened on 23.11.2016 at 15.15 hours IST. Bid through any other mode shall not be entertained. However, Bid Security, document fee, Power of Attorney, joint bidding agreement and / or any other specified documents shall be submitted physically by the Bidder on or before 23.11.2016 up to 14.00 hours IST to: The Superintending Engineer, National Highway Circle No. III, P. W. (Roads) Directorate, P.O- Matigara, District:- Darjeeling, West Bengal, PIN :- 734010. Please note that the Ministry of Road Transport & Highways / State P.W.D of West Bengal reserve the right to accept or reject all or any of the BIDs without assigning any reason whatsoever. 3 N. H. Circle No. III, P. W. (Roads) Directorate Request for Pro posal for AE REQUEST FOR PROPOSAL (RFP) SECTION 1: INFORMATION TO CONSULTANTS Sub.: Consultancy services for Authority’s Engineer for supervision of Upgradation of NH-31C from chainage 182 km (Hasimara) to 228 km (Salsalabari) to 2-lane with paved shoulder configuration in the district of Alipurduar, West Bengal Under Engineering, Procurement & Construction(EPC) Mode (2nd Call). GENERAL :- 1. The Superintending Engineer, National Highway Circle No.III, Matigara, Siliguri, Public Works (Roads) Directorate, National Highway Wing, on behalf of Chief Engineer (NH) (the ‘Employer’) invites online Proposal in the prescribed format for ‘Request for Proposal’ through e-procurement process https://wbtenders.gov.in for the following contract packages in the state of West Bengal from eligible consultants and MoRT&H empanelled consultants for engaging Authority’s Engineer (AE) on the basis of International Competitive Bidding for the following contract package in the State of West Bengal. TABLE 1: DETAILS OF PROJECT SL No. Consultancy NH State Project Project Assignment Package No. Stretch Length period (Km) / (months) Project Cost 1. Consultancy services for Authority’s 31C West Km 182.00 46.00 km / 24 months Engineer for supervision of Bengal to Km 139.78 crore construction Upgradation of NH-31C from 228.00 chainage 182 km (Hasimara) to 228 period + 48 km (Salsalabari) to 2-lane with months paved shoulder configuration in the maintenance district of Alipurduar, West Bengal period Under Engineering, Procurement & Construction(EPC) Mode (2nd Call). 2. Selection of AE shall be as per selection procedures given in the Model Agreement for Engineering Procurement and Construction. The selected AE shall be intimated to the Contractor. 3. The proposal shall be submitted in English Language and all correspondence would be in the same language. 4. MoRT&H and the NH Wing of PWD, Govt. Of West Bengal intends to appoint a Consultant to act as Authority’s Engineer for implementation of this EPC project. As per the Terms and Conditions of the EPC Agreement (s), the Authority’s Engineer shall perform all the duties as per TOR given in this RFP along with any amendment thereof. The selection of Authority’s Engineer shall follow the laid down procedures given in the Contract Agreement signed between Employer and Contractor. 5. The interested consultancy firms may download the RFP document from the official website of the Employer w.e.f. from 28.10.2016 to 21.11.2016 up to 17.00 hrs. IST . The Consultant who downloads the RFP document from 4 N. H. Circle No. III, P. W. (Roads) Directorate Request for Pro posal for AE the website will be required to pay the non- refundable fee of Rs. 5,000/- at the time of the submission of the Bid proposal, in the form of Demand Draft in favour of “[Regional Pay & Accounts Officer, Ministry of Road Transport and Highways, Kolkata”] payable at [Kolkata] towards cost of Bid document”. The RFP will be invited through e-tendering portal of https://wbtenders.gov.in . 6. The Applicant shall furnish as part of its Proposal, a bid security of Rs.50,000.00 (fifty thousand) in the form of a Bank Guarantee (as per the format specified in Appendix N of this RFP document) (the “Bid Security”), valid for 60 days beyond the validity of the bid in favour of ". The Bid submitted without Bid Security will be summarily rejected. The Bid Security of the successful Bidder will be returned when the Bidder has signed the Contract Agreement with the Employer and has furnished the required Performance Guarantee as specified in the document within 15 days from the receipt of the Letter of Acceptance. The Bid Security will be forfeited: (a) If a Bidder withdraws its bid during the period of bid validity. Or (b) If the Bidder fails to accept the Employer’s corrections of arithmetic errors in the Bidder’s bid (if any), or (c) If the Successful Bidder fails to sign the contract agreement with the Employer within the prescribed period, or (d) If the Successful Bidder fails to furnish the Performance Security within the stipulated time. Unqualified bidders would be informed regarding their non qualification, without any explanation and thereafter Bid Security would be returned unopened after the evaluation of the financial proposal and signing the contract agreement with the successful bidder. 7. The proposal should be submitted by consultancy firms in two parts. The two parts of the proposal are Part 1: Technical Proposal and Part 2: Financial Proposal. For a given EPC Project, Stage -1 of the Evaluation shall consider the evaluation of the Technical Proposal (i.e. Part 1). The firms scoring the qualifying marks (minimum 75%) as mentioned in RFP shall only be considered for further evaluation. Under stage 2, the financial proposal of such firms as selected above shall be opened and evaluated. Proposals will finally be ranked according to their combined technical and financial scores as specified in clause 5 of section 2. The first ranked Applicant shall be selected for negotiation (the “Selected Applicant”) while the second ranked Applicant will be kept in reserve. 8. The total time period for the assignment as Authority’s Engineer will be for Construction Period 24 Months +48 Months for Maintenance Period with reduced man power. 9. Consultants may apply either as a sole firm or forming Joint Venture with other consultants. In case of J.V., both the firm shall be empanelled with MoRT&H in relevant category. In case of Joint Venture, the maximum number of Joint Venture partners is limited to 2 (i.e. one lead + 1 JV partners). Formulation of more than one JV/association with different partners for the same work is not allowed and all such proposal involving the firms shall be treated as non- responsive.
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