Joint Special School Building Committee Nashua High School North, Lecture Hall Thursday, July 22, 2021 7:00 Pm Amended Meeting Agenda
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JOINT SPECIAL SCHOOL BUILDING COMMITTEE NASHUA HIGH SCHOOL NORTH, LECTURE HALL THURSDAY, JULY 22, 2021 7:00 PM AMENDED MEETING AGENDA COMMITTEE MEMBERS: Ald. Dowd, Ald. Harriott-Gathright, Ald. Klee, Ald. Lu, Ald. Wilshire, Ms. Bishop, Ms. Brown, Ms. Giglio, Ms. Johnson, Ms. Raymond. CALL TO ORDER ROLL CALL PREVIOUS MEETING MINUTES APPROVAL – June 24, 2021 REMARKS BY CHAIRMAN REMARKS BY SCHOOL ADMINISTRATION (if requested) ITEMS FOR DISCUSSION AND APPROVAL OF INVOICES Link to Agenda Items and Attachments 1. Architect’s Report - Harriman 2. Construction Manager’s Report – Harvey a. Change Order #003 – PMS b. Change Order #016 – FMS 3. IT Proposal for FMS and PMS 4. Invoice Approval – View Invoices Harriman Invoices, Total $99,947.15 i. #2106038, $69,414.11 - NMS ii. #2106039, $13,969.46 - FMS iii. #2106040, $16,563.58 - PMS b. Harvey Invoices, Total $2,096,638.20 i. 2020-003 #12, $750,502.31 – FMS ii. 2021-001 #4, $1,346,135.89 – PMS c. Hayner/Swanson, Inc Invoice i. #18117, $394.80 – NMS d. John Turner Consulting Invoice i. #2105010-01, $910.00 – PMS e. Page St Storage Invoice i. #237199. $95.00 – FMS f. Vanasse & Associates Invoices, Total $24,771.57 i. #39625, $6,446.80 – NMS ii. #39575, $15,024.04 – PMS iii. #39431, $3,300.73 – NMS g. Williams Scotsman Invoices, Total $79,700.30 i. #9010888722, $43,766.44 - FMS ii. #9010888725, $35,933.86 – FMS COMMENTS BY COMMITTEE MEMBERS NON-PUBLIC SESSION, IF NEEDED ADJOURNMENT Upcoming meetings: Thursday, August 26, 2021 JOINT SPECIAL SCHOOL BUILDING COMMITTEE THURSDAY, JUNE 24, 2021 NHS NORTH BOARD ROOM A meeting of the JSSBC was held at NHS North on Thursday, June 24, 2021. Alderman Dowd called the meeting to order at 7:00 p.m. Present: Alderman Dowd, , Alderwoman Wilshire, Alderwoman Harriott-Gathright Alderwoman Klee, Ms. Raymond, Ms. Bishop, Ms. Brown, Ms. Giglio Also Present: Mr. Parker, Mr. Smith, Mr. Oullette, Mr. DuBois, Mr. Lemarier This meeting & Presentations can be watched in their entirety at: https://www.youtube.com/watch?v=4af_zzP8RvM&t=11s Referenced documents can be viewed at: https://www.nashuanh.gov/AgendaCenter/Search/?term=&CIDs=37,&startDate=06/10/2021&endDate=06/29/202 1&dateRange=1%20month&dateSelector=2 PREVIOUS MEETING MINUTES APPROVAL – May 27, 2021 Alderman Dowd moved to waive the reading of the JSSBC meeting minutes of Thursday, May 27, 2021, accept them and place them on file. So voted unanimously by roll call. REMARKS BY CHAIRMAN Alderman Dowd Thanks everyone for being here this evening. We have a lot to catch up on tonight. Things are going very well in all areas of the school construction. REMARKS BY SCHOOL ADMINISTRATION No Comments ITEMS FOR DISCUSSION & APPROVAL OF INVOICES Architect’s Report - Harriman Mr. Oullette I want to start off by thanking everyone for letting us into your homes for the first time in a year and a half. It’s nice to be here. I do have a Presentation this evening to start with. JSSBC COMMITTEE MEETING June 24, 2021 Began PowerPoint Presentation, which can be seen in its entirety at: https://www.youtube.com/watch?v=4af_zzP8RvM&t=189s Mr. Oullette That’s all I have for tonight. Are there any questions? Alderman Dowd I’m going to cover a few things when Harvey gets done. Construction Manager’s Report – Harvey Alderman Dowd Ken, are you all set? Mr. Lemarier Yes, and good evening everyone… it’s nice to be meeting in person again. I’ll give you a quick update for both schools for June. Unfortunately, these photos become sorely outdated immediately, so if you go to the schools you can see all the current progress. Began PowerPoint Presentation of project updates, which can be accessed at: https://www.youtube.com/watch?v=4af_zzP8RvM&t=1110s Alderman Dowd In August we’ll have the ability for the BOE and the BOA to tour the buildings. And then we’ll have a formal “induction” if you will, in September for the grand opening. Mr. Lemarier resumed Presentation Mr. Lemarier That’s all I have, did anyone have any questions on construction updates? Ms. Brown I did have one question about finishing the parking lot. Was the lighting updated in the parking area and bus loop, to make it brighter out there? Alderman Dowd Which school? Ms. Brown I’m sorry, at Fairgrounds. Alderman Dowd Yes, there’s a lot of new lighting, with LED lights shining down; not up. And also we’re adding some additional lighting at the back of the school to light up the parking area. We also moved the trash disposal, so we’ll have more light for the custodians. So it’s well lit, and we also have high depth cameras, so that if anything happens, Mr. Lessard will be able to tell exactly who did it. Ms. Brown Thank you. 2 JSSBC COMMITTEE MEETING June 24, 2021 Mr. Lemarier We did also add a few speakers on the exterior for fire drills, and various drills. Ms. Raymond I’m really excited to go see it. It feels like a brand new school, and that every area has been touched and refreshed. I do have a question on Pennichuck. Is there sufficient parking in the new parking area over by the tennis courts? And is there light there? Mr. Oullette Yes we do have a new parking lot that will end up netting a few more spaces than before. We have actually just submitted to the Planning Board, an administrative review to add an additional 5 spaces, which would end up near the Learning Commons area. And those additional 5 spaces maximize the amount allowed per the land use code. That does not meant that you couldn’t add additional spaces, and I know that Mr. Smith is reviewing possible other means to add some additional parking spaces, potentially over at Athletics. But that would be done at a later date. Mr. Smith There’s a field owned by Park & Rec beyond our fields that actually is lit. But that whole side of the road between our fields and Henry Burke Highway is relatively flat, and could potentially be used for parking. We’ll first want to put a fence next to our field, so people don’t drive onto the field. So there could potentially be quite a bit of parking there, but that would be for parents watching athletic events after school, not for everyday use. Alderman Dowd We may start doing some of this at the end of the project, when we see how much the new school is going to cost. But the field and the work at the other end are going to be done by DPW, though probably not this year because it’s a tight budget year. But I’ve been working with the new Park & Rec Director about doing some work back there, on their nickel, not ours. Ms. Raymond Thank you. And then the lighting for that new parking lot over at Pennichuck by the tennis courts? Mr. Oullette There is new lighting designed. I don’t believe it’s currently in, but I believe it will be done this summer… is that right, Ken? Mr. Lemarier Correct, this summer it will be installed. Ms. Raymond Thank you, I just worry about the winter nights when it gets dark early. Alderman Dowd It will be in by the winter, and again there will be LED lights shining down a lot brighter than before. I have a few other comments. For Fairgrounds, we’ll probably have that tour around August 15th or a little later. And then in September when school starts, we’ll have a formal dedication including the plaque. Also, there’s all kind of signage relative to the fact that the site is closed. We’re not allowing use of the basketball or tennis courts right now, to keep the site as safe as possible. But we have opened up for the track and the field, so they can be used. Also, at Pennichuck, that roof will look like Fairgrounds with the solar. The only place that won’t have solar, is the pitched roofs. And the other thing, is that the land acquisition at the new school is going splendidly. I hope that at the next meeting I can tell you we own it, and that we’ve turned these guys on to start building a road. We have 2 different paths, and Attorney Leonard is all over that. Also, through the planning Board, we’ve done the lot line shift between the 2 pieces of City properties, allowing for the track at the new school. And that was approved by the Planning Board. Also, the land acquisition and the petition for the street have gone through the Planning Board and are going through the BOA now, which won’t be an issue. 3 JSSBC COMMITTEE MEETING June 24, 2021 CONSTRUCTION PLAQUE FOR FMS Alderman Dowd The one thing we want to do before we do anything with the plaque, is to make sure that everybody’s name is spelled correctly. Shawn? Mr. Smith There’s a copy of this in your packet, or at least accessible to you online. So please take a look at it and make sure your name is spelled correctly. I’m pretty sure it is, I’ve looked at it, and Alderman Dowd and the Mayor’s Office have looked at it. Ms. Raymond Can you just pass it around? Mr. Smith I can do that, and if you want just put your middle initial on there, that’s fine.