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2021 Operating Budget and Capital Improvement Program (CIP)

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2021 Operating Budget and Capital Improvement Program (CIP) Operating Budget & Capital Improvement Program 2021 This page intentionally left blank. GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Loveland Ohio For the Fiscal Year Beginning January 1, 2020 Executive Director LOVELAND CITY COUNCIL SENIOR CITY STAFF City Manager ___________________________ __ David Kennedy Assistant City Manager ____________________ __ Tom Smith Director of Finance_________________________ Michelle Byrde Clerk of Council Misty Brents City Solicitor ______________________________ Joseph Braun Kathy Bailey Rob Weisgerber Mayor Vice Mayor Police Chief ____________________________ Dennis Sean Rahe Fire Chief ___________________________________Otto Huber Public Works Director _________________________ Scott Wisby FINANCE COMMITTEE John Rost, Chair Andrew Bateman Kent Blair Tim Butler Michael Veroni Michael Colangelo, Vice Chair Robert Weisgerber Greg Allspach The City of Loveland is dedicated to protecting and strengthening our neighborhoods and natural resources, improving economic vitality, enhancing our hometown charm and quality of life, and fostering long-term community Neal Oury Ted Phelps stability while achieving balanced growth. TABLE OF CONTENTS Table 1 – Summary of Fund Balances 59 SECTION 1: INTRODUCTION AND OVERVIEW Table 2 – Consolidated Financial Schedule, General Fund 61 City Manager’s 2021 Budget Message 9 Table 3 – Consolidated Financial Schedule, All Funds 63 Budget Process 14 Table 4 – 2021 Budget Consolidated Summary of Revenues, Expenditures, and Changes in Fund Balance 65 2021 Budget Calendar 15 Table 5 – Income Tax Forecasting Model for 2020/2021 68 Organizational Chart 16 Table 6 – Total Personnel Costs, Wages and Benefits 69 Strategic Plan Goals 17 Table 7.1 – Payroll 70 Community Profile, History and Demographics 21 Table 7.2 – Pension (OPERS and Police & Fire) 71 Recent Awards and Distinctions 28 Table 7.3 – Medicare Costs 71 Maps of Loveland 33 Table 7.4 – Life Insurance Costs 72 SECTION 2: PERFORMANCE MEASUREMENT & BENCHMARKING Table 7.5 – Workers’ Compensation 72 Performance Measures 35 Table 7.6 – Health Insurance Premiums 73 SECTION 3: BUDGET SUMMARY Table 7.7 – Health Savings Account Contributions 73 Guide for Reviewing 2021 Budget & Capital Improvement Program 44 Table 7.8- Longevity & Vacation Sellback 74 Relationship Between Funds & City Departments 45 Table 7.9 – Employee-Paid Supplemental Benefits 74 Budget Glossary 46 Table 8.1 - 2021 CIP Construction Projects and Operating Impact 75 Budget Summary Guide 55 Table 8.2 - 2021 CIP Equipment by Department 77 Summary of Fund Transfers and Advances 58 Table 8.3 - 2021-2025 CIP Summary 78 City Debt ______________________________________________ 81 Table 15–City-Wide Full-Time Equivalent (FTE) Position Summary 109 Debt Payment Schedule ___________________________________ 83 SECTION FOUR: REVENUES Table 9 – Debt Principal & Interest Payments by Year 89 Revenue Overview 111 Table 9.1 – Outstanding Debt by Year 91 General Fund _____ 112 Table 10 – Fund Forecast, 2020-2025 93 Special Projects Fund __ 114 Table 10.1 – Street Maintenance Pro Forma 94 Fire and EMS Funds 116 Table 10.2 – Stormwater Pro Forma 95 Street Maintenance Fund 118 Table 10.3 – Sanitation & Environment Fund Pro Forma 97 Other Road-Related Funds 118 Table 10.4 – Water Operations Fund Pro Forma 98 Water Operations and Water Capital Improvement Fund 120 Table 10.5 – Water Capital Fund Pro Forma____________ 100 Sanitation and Environment Fund 122 Table 10.6 – Sewer Billing Fund Pro Forma 101 Stormwater Fund 123 Table 10.7 – Fire and EMS (2001 Levy) Pro Forma 102 Sewer Billing Fund 124 Table 10.8 – Fire Fund Pro Forma _____ 103 Sewer Capital Fund 124 Table 10.9 – EMS Fund Pro Forma 104 State Capital Improvement Program (SCIP) Funds 126 Table 10.10 – Fire and EMS (2014 Levy) Fund Pro Forma 105 General Bond Fund 126 Table 11- Indirect Cost Recovery & Administrative Cost Transfer 106 Reserve and Escrow Fund (REF) 126 Table 12 -Property Liability Insurance Costs 106 Community Improvement Corporation 127 Table 13 - Energy and Fuel Costs 107 Drug and Alcohol Fund for Training (DAFT) 127 Table 14 – Communication-Related Costs 108 Mayor’s Court Computer Fund 127 Tax Increment Finance District Funds 127 Stormwater Fund 168 Lighting District Fund 128 Sewer Billing Fund 169 SECTION 5: EXPENDITURES, GENERAL FUND Sewer Capital Improvement Fund 169 City Council, City Manager’s Office, City Solicitor, & Mayors Court 133 SECTION 8: EXPENDITURES, OTHER FUNDS Finance Department 138 Training Tower Building Fund 170 Building and Zoning Division 141 General Bond Fund 170 Police Department 145 Sinking Fund 170 Public Works Department (General Fund Only) 149 Reserve and Escrow Fund (REF) 170 General Operations 153 Drug & Alcohol Fund for Training (DAFT) 171 SECTION 6: EXPENDITURES, GOVERNMENTAL FUNDS Mayor’s Court Computer Fund 171 Special Projects 155 Community Improvement Corporation (CIC) 171 Loveland-Symmes Fire Department 156 Tax Increment Finance District and Lighting District Funds 172 Street Maintenance Fund 163 SECTION 9: APPENDICES Other Road-Related Expenditures 164 Mission Statement 173 SECTION 7: EXPENDITURES, ENTERPRISE FUNDS Financial Policies 174 Water Operations Fund 165 Revenue Line Item Definitions 177 Water Capital Improvement Fund 166 Expenditure Line Item Definitions 179 Sanitation and Environment Fund 167 This page intentionally left blank. preparing a budget with inputs from heads of all City departments, guidance from the City’s Finance Commission and closely monitoring revenue and expenses throughout the summer. Valuation Property valuation continues to increase in the City to the 2019- 2020 assessed total of $361,438,400. This valuation marks an increase of 16.98%, or $52,470,970 since the 2013-2014 reporting. Mayor Bailey and Council Members, Assessed Property Values On behalf of Director of Finance, Michelle Byrde, I am pleased to $370,000,000 $361,438,400 present to you, the 2021 Operating Budget and Capital $356,980,000 Improvements Program (CIP) for the City of Loveland. $360,000,000 $349,283,750 Preparation of the final budget of Michelle’s career with the City $350,000,000 was especially tricky as the financial impact of the COVID-19 $340,000,000 $330,000,000 $322,994,330 $308,967,430 $315,281,720 pandemic is still being assessed. Even with these challenges, $320,000,000 $308,967,430 Michelle, assisted by numerous staff members, has developed a $310,000,000 budget which addresses critical infrastructure needs, prepares plans $300,000,000 for future projects, addresses the needs of a vibrant downtown $290,000,000 $280,000,000 business district and expands staffing levels to continue serving 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 the needs of a dynamic community. Overview A notable increase in the 2019-2020 valuation is the $2,792,210 (5.3%) increase in Commercial/Industrial valuations over the With the pandemic impacting City operations throughout much of 2018-2019 reporting. This increase is a combination of 2020, the City was forced to defer projects and purchases amid investments in both the Loveland Commerce Park and the revenue uncertainties. Although CARES Act funding served the Downtown Business District. Given proposed residential City well in terms of covering costs associated with the pandemic, development currently under review by City Council and the as this budget was being prepared, the pandemic was still impacting Planning and Zoning Commission, residential valuations, local businesses and the day to day lives of our residents. especially in the Warren County portion of the City are anticipated The challenge in the preparation of the 2021 budget, was weighing to increase in future reporting. the need to be conservative amidst the uncertainties which a Expenditures pandemic presents, while capitalizing on the popularity of our downtown business district and enhancing new residential The 2020 City budget includes $29,680,299 (including bond fund development opportunities. These challenges were addressed by transfers) in total expenditures, with General Fund expenditures 9 totaling $7,519,560. The budget includes $9,504,031, in capital receipts were a welcome relief to what was initially a concerning investments through construction projects, technology, and element to the City’s budget at the onset of the pandemic. The equipment purchases. 2021 budgeted income tax revenues are $4,556,455. This estimate is admittedly conservative, although based on sound forecasting Revenue by our Director of Finance. In 2021, City revenues are forecasted at $29,526,040. General Fund revenues for 2021 are conservatively estimated at $8,141,091. The City of Loveland Income Tax: 2013 - 2020 General Fund is projected to benefit from its eight-consecutive year with an increase in real estate tax collections, following a $4,700,000 $4,798,700 $5,000,000 $4,533,420 decline from 2012 (tax year 2011) to 2013 (tax year 2012). $4,272,609 $4,370,395 $4,500,000 $3,942,423 $3,695,641 General Fund Real $4,000,000 Estate Taxes $3,500,000 Year Percent Change (including $3,000,000 Homestead) $2,500,000 2013 $879,425 $2,000,000 $1,500,000 2014 $890,689 1.28% $1,000,000 $500,000 2015 $930,485 4.47% $0 2014 2015 2016 2017 2018 2019 2020 2016 $953,216 2.44% Forecast Budget 2017 $972,857 2.06% With real estate and income tax revenue directly related to our 2018 $1,060,654 9.02% economic development efforts, the City continues to increase its 2019 $1,076,595 1.50% efforts to attract and retain businesses. Regular business visits were completed in 2020, along with working closely with realtors to fill 2020 Forecast $1,085,282 0.81% vacant commercial and industrial buildings. The revitalization of 2021 Budget $1,105,650 1.88% the Loveland Madeira Road Business District is a primary focus of the comprehensive plan which is underway as this budget was Increases in real estate taxes represent continued private being completed. investment into the City, which totaled over $6,000,000 through October of 2020. Capital Improvement Program (CIP) At the time of budget preparation, the 2020 forecast for income As referenced previously, the City will complete approximately tax collections is $4,798,700.
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