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October ‘11, Vol Old Dominion University `tÇtzxÅxÇà aÉàxá Department of Human Resources October ‘11, vol. 14 ; issue 4 BENEFITS INFORMATION, PRIZES AND FUN!!! Benefits Fair WHO IS INVITED? Full Time, Adjunct, AdministraƟve and Professional Faculty and Classified Employees WHEN: Wednesday, October 26th TIME: 7:30 AM – 3:00 PM WHERE: Hampton/Newport News Rooms in Webb Center Please come visit our 15th Benefits Fair and register for one of the great prizes, meet with the vendors, ask quesons, pick up informaon and grab some freebies. Door prizes will be raffled throughout the day. Friendly Reminder Posion descripon-performance plans for all classified employees should be cerfied for the new performance cycle via PAPERS by December 1, 2011. This is also a good me for managers to review the telework eligibility are happy to introduce David Hawkins as for each of their posions to determine if the current telework designaon is sll appropriate. We the newest member of the Human Re- sources team. David will serve as Compensaon Analyst Step-by-step instrucons for the Cerfy Process (ODU Cerfying a Posion Descripon SUPERVISOR’S GUIDE) and will be responsible for providing classificaon and are available on the HR web page under the PAPERS logo. If you need assis- compensaon services to the University community. tance with the Cerfy Process, please contact Nadine Faulcon-Johnson, Direc- tor of Total Compensaon and Staffing, at extension 3-3067. If you need assis- David comes to us from the City of Newport News where tance regarding telework eligibility, please contact Pamela Harris, Staffing and he was employed as a Human Resources Specialist. David Operaons Manager, at extension 3-5131. has over twelve years of human resources experience and a Master’s degree in Public Administraon. NOTE: Human Resources will charge a $50.00 Fee to the department for each PosiƟon DescripƟon/ David’s office is located in Human Resources Building I. Performance Plan that is not cerƟfied/submiƩed to Human Resources via PAPERS by the December 1st deadline. Please join us in welcoming David to the ODU family. HR Forms Please visit the Human Resources website to obtain forms because they may have been revised since you last used a parcular form. Page 1 of 4 Old Dominion University `tÇtzxÅxÇà aÉàxá Department of Human Resources University Employee of the Month During the evaluaon process that is underway unl October 25, you are re- Attention supervisors! viewing and recapping the successes and accomplishments of the classified employees in your department. This might be a good me to note those contribuons to your work unit in a nomina- on for Employee of the Month!! Nominaons are considered and one employee is selected each month. Those selected are awarded $175, a day of bonus leave and a framed cerficate nong their award. Instrucons and nomi- naon forms can be found at: www.odu.edu/ao/humanresources/employeeohemonth.shtml. Please contact Tony Belk at extension 3-3046 with quesons. 2012 Holiday Schedule Monday January 2, 2012 New Year’s Day Observed Physical Requirements Worksheet Monday January 16, 2012 Marn Luther King, Jr. Day In order to comply with the requirements of the Americans with Disabilies Act, posion Monday May 28, 2012 Memorial Day descripons must idenfy the essenal job funcons, and the physical and mental re- Wednesday July 4, 2012 Independence Day quirements needed to perform the essenal funcons of the job. Monday September 3, 2012 Labor Day The Physical Requirements Worksheet will assist supervisors in determining the type Wednesday November 21, 2012 Day before Thanksgiving, 4 hours and level of physical requirements required for posions. Supervisors should review (close at noon) Thursday November 22, 2012 Thanksgiving Day these requirements 1) prior to posions being adversed, 2) as part of the Cerfy pro- cess and 3) when posions are submied for a classificaon review. Friday November 23, 2012 Day aer Thanksgiving Monday December 24, 2012 Holiday Supervisors should ensure that each of the responses in the Physical Requirement Work- Tuesday December 25, 2012 Christmas Day observed sheet is completed accurately in that the informaon in this form is ulized as part of Wednesday December 26, 2012 Holiday Thursday December 27, 2012 Holiday the Return-to-Work process and possibly ADA accommodaon requests. Friday December 28, 2012 Holiday Monday December 31, 2012 Holiday Please contact Nadine Faulcon-Johnson, Director of Total Compensaon and Staffing, at extension 3-3067 regarding quesons or assistance needed in compleng the Physical Tuesday January 1 , 2013 New Year's Day observed Requirements Worksheet. Page 2 of 4 Old Dominion University `tÇtzxÅxÇà aÉàxá Department of Human Resources Emergency Closings and Inclement Weather Policy During the winter months, certain weather could result in the University's clos- Essential Personnel ing. When the University is closed due to inclement weather or emergencies, only “designated” employees are required to report to work. Each year, the University is impacted by serious weath- er challenges such as hurricanes, heavy rain and flood- Employees should check with their supervisors to determine if they are designated as essenal employees. ing, power outages, snow and ice. When the University is required to close due to these situaons, numerous Old Dominion University Contact Points: www.odu.edu | Campus Operator—683-3000 employees in several departments are tasked with re- porng to work to address the results of the bad weath- Television StaƟons Radio StaƟons er or other emergency. The University is grateful to WTKR (CBS) 3 WHRV-FM 89.5 WNSB-FM 91.1 WNOR/WAFX FM 99 WNVZ-FM Z104 these employees and understands the hardship that WAVY (NBC) 10 WTAR-AM 790 WPCE-AM 1400 WCMS-FM & AM 100.5 WPTE-FM &AM 94.9 they may experience leaving their own homes and fami- WVEC (ABC) 13 WKOC-FM 93.7 WTJA-AM 1270 WWDE-FM 101.2 2WD WJCD, WOWI, WSVY -103 JAMS lies to come to work. These employees oen work long WHRO (PBS) 15 WNIS-AM 850 WHOV-FM 88.1 WGH-AM ESPN 1310 WROX-FM96.1 hours under very challenging and uncomfortable condi- WFOG-FM 92.9 ons. The University’s designated essenal personnel are key to our successful recovery from the emergency For more informaon, please reference the University’s Inclement Weather and Emergencies Policy 1020 at: condions and the resumpon of our services to stu- hp://www.odu.edu/ao/polnproc/pdfs/1020.pdf. dents. Old Dominion University offers a free emergency alert text messaging system. For more informaon visit hps:// ODU Policy 1020 and The Department of Human Re- www.odu.edu/oduhome/alerts/alerts.shtml. source Management (DHRM) Policy Number: 1.35 - Emergency Closings define the term “designated em- ployees” and describe how employees are compen- Classified Employee Evaluations Completed sated for their work during emergency closings. Univer- Congratulaons to the first four supervisors who submied classified employee evaluaons to HR in the 2011 sity management determines which posions are evaluaon cycle! Thanks to the employees and reviewers for their collaborave and mely parcipaon which “designated” based on the funcons of the posions also contributed to the successful compleon of the evaluaons! and the need for those funcons during an emergency closing. Employees are nofied by their supervisor Alicia Herr, Chemistry/Biochemistry October 25 is the deadline for sub- about their status as designated essenal personnel. ScoƩ Harrison, Student Affairs ming evaluaons to HR in PAPERS. These policies can be found at: www.odu.edu/ao/ Jen-Kuang Huang, Engineering Please call Kathy Williamson (3-4564) Congratulations! or Tony Belk (3-3046) if you have ques- humanresources/policies/inclementweather.shtml and Glenn Bunton, Library ons or need assistance with this im- hp://www.dhrm.state.va.us/hrpolicy/web/ portant process. pol1_35.html. Page 3 of 4 Old Dominion University `tÇtzxÅxÇà aÉàxá Department of Human Resources Spring 2012 Tuition Assistance Workplace Injuries Injuries sustained in the workplace are taken seriously by the The Spring 2012 Tuion Assistance applicaon deadline is: 5:00 pm, Thursday, December 1st. University. It is important that all work-related injuries are re- A completed applicaon with proof of registraƟon must be received by the Department of Human Re- ported in a mely manner and the proper paperwork complet- sources prior to the applicaon deadline. ed and filed as soon as possible. Failure to properly report a work-related injury has potenal ramificaons that could affect Spring Tuion Assistance is available for eligible Classified, Hourly, Faculty and Administrave & Profession- al Faculty employees and their eligible spouses and dependents. the employee, the department, and the University as a whole. Please ensure that your employees are familiar with proper The current income cap for Tuion Assistance programs eligibility is $89,000. accident/injury reporng procedures. For informaon on eligibility, maximum credit hours of assistance and program specifics, please read the If your employee reports a work-related injury to you: policy at: hp://www.odu.edu/ao/polnproc/pdfs/6400.pdf. Present the employee with the Human Resources Em- Applicaons are available on the Human Resources forms page at: hp://forms.odu.edu/show_dept.php? ployee Accident Report for immediate compleon by the dept=hr. employee and supervisor signature. The accident report For planning purposes, the Summer 2012 applicaon deadline for eligible employees is Tuesday, May 1, is located on the ODU Human Resources website at: 2012 at 5:00 p.m. The Tuion Assistance Program for dependents and spouses is not offered during the hp://www.odu.edu/ao/humanresources/forms/ summer semester. wc1.pdf. If you have any quesons regarding the Tuion Assistance Program, please contact Melanie McNall at 683- Ensure that the injured employee selects a panel physi- 4237 or by email at [email protected].
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