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Championship Procedure Manual

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Championship Procedure Manual CHAMPIONSHIP PROCEDURE MANUAL 2013 © 2013 JSL Written and Compiled by Bob Garland, Jr. 105 Woodhurst Court Charlottesville, VA 22901 (434) 293-2045 [email protected] JEFFERSON SWIM LEAGUE CHAMPIONSHIP PROCEDURE MANUAL (Revised March 28, 2013) This Manual Belongs to: Name: __________________________________ Address: __________________________________ __________________________________ Phone: __________________________________ Email: __________________________________ Team __________________________________ IMPORTANT !!! - PLEASE READ BEFORE STARTING This Manual was originally written by Tom Muncaster in 1984 and has been revised and expanded annually since that time by Bob Garland, Jr. Beginning in 2006, the Championship Consultant serves as the chair of the Championship Committee. He/she will not take on any responsibilities of the Committee, but will monitor the progress of the Committee and serve as the liaison to the full JSL Board. If possible the Team Representative to the Board should also serve on the Champs Committee. Because of the expanded size of the League, it is recommended that there be a Meet Director and 1 or 2 assistants (or Co-Meet Directors) from the Co-host club(s) to help with the various duties. No volunteer should accept a position on the Championship Committee who does not have the time and organizational skills to significantly contribute to the success of this event . No one on the Championship Committee should accept another volunteer position at the Championship. You will notice space available to record names of persons responsible for certain duties assigned by the Meet Director. You will also notice "check-off" blanks beside each numbered procedure to be checked when that task is completed. “Check-off” blanks containing the word “Info” require no action by the Committee and are for information only. Copies may be made of various pages to give to persons responsible for certain duties, but the Championship Committee should retain their original manuals intact. All pages are saved on computer for ease of additions, deletions, and corrections. PLEASE make all of the changes you feel are needed to improve the manual directly on the page of the manual in COLORED pen or pencil, then tear out the pages, put them in the inside front cover, & return everything to Bob Garland after the Championship Meet. Bob Garland, Jr. [email protected] (434) 293-2045 JSL Championship Procedure Manual - Revised March 28, 2013 CHAMPIONSHIP COMMITTEE INFORMATION CHAIR VOLUNTEER COORDINATOR Jann Balmer Susan Turner (434) 242-2868 (C) (434) 971-8122 (H) (434) 924-5950 (W) (434) 996-5773 (C) [email protected] [email protected] HEAT SHEET & AD COORDINATOR ASST. VOL. COORDINATOR Paula Tomko Susan Field (434) 326-5533 (H) (434) 760-0644 (434) 960-3470 (C) [email protected] [email protected] CORPORATE RELATIONS AWARDS COORDINATOR B.J. Fortune Terry Doherty (434) 977-8835 (H) (434) 971-7648 (H) (434) 242-4503 (C) (703) 402-5809 (C) [email protected] [email protected] CGST Jonna Garono (434) 566-1022 (C) ( )_____________________( ) EMAIL [email protected] FLST Michelle Sandow (434) 981-5001 (C) ( )_____________________( ) EMAIL [email protected] FSBC Jenny Ragsdale (434) 531-2229 (C) ( )_____________________( ) EMAIL [email protected] LMST Wes Sprouse (434) 981-4775 (C) ( )_____________________( ) EMAIL [email protected] JSL Championship Procedure Manual - Revised March 28, 2013 PRE-MEET PREPARATIONS SECTION 1 Facility T-shirts Heat Sheet Book Ad Sales & Corporate Sponsors Awards CTS & Computer Food & Refreshments Publicity Insurance USS Approval Planning for Setup Supplies Worker Assignments Seeding Entry Swimmer's Championship Memo Emergency Procedures Swimmer ID Bracelets Team Tents Adult & Coaches Relay CHAMPIONSHIP MEET DAY(S) SECTION 2 Advance Setup Meet Day Setup CTS Setup Computer Setup Emergency Procedures Awards Program High Point Awards Calculations CHAMPIONSHIP JOB DESCRIPTIONS SECTION 3 Referee Meet Director Starter Clerk-of Course Stroke-&-Turn Judge Sweep Judge & False Start Rope Timer/Button Pusher Table Personnel Computer Personnel Announcers Marshals Heat Sheet & T-shirt Sales CTS Operator Refreshments Team Leader (8 & Under) Safety Officer POST MEET DUTIES SECTION 4 Cleanup Lost & Found Results Publicity High Point Award Ties Follow-up Forwarding of Supplies Honoraria APPENDICES SECTION 5 JSL Championship Procedure Manual - Revised March 28, 2013 MEET DIRECTOR ASSIGNMENTS UPSTAIRS DOWNSTAIRS FRIDAY AFTERNOON _______________________ _______________________ FRIDAY EVENING _______________________ _______________________ SATURDAY MORNING _______________________ _______________________ SATURDAY AFTERNOON _______________________ _______________________ TABLE OF CONTENTS I Pre-Meet Preparations Assigned To: Page 1 - A. Facility ............................................................... Jann Balmer Page 2 - B. T-shirts .............................................................. ________________________ Page 3 - B. T-shirts (continued) Page 4 - B. T-shirts (continued) Page 5 - C. Heat Sheet Book ............................................... Paula Tomko Page 6 - C. Heat Sheet Book (continued) Page 7 - C. Heat Sheet Book (continued) Page 8 - C. Heat Sheet Book (continued) Page 9 - D. Ads .................................................................... Paula Tomko Page 10 - D. Ads (continued) E. Corporate Sponsorship ..................................... BJ Fortune Page 11 - F. Awards .............................................................. Terry Doherty Page 12 - F. Awards (continued) Page 13 - G. Colorado Timing System (CTS) ........................ UVa, Bob Garland, H. Computers ......................................................... Bob, Jessica & Locke Page 14 - I. Food Sales Page 15 - J. Refreshments .................................................... ________________________ Page 16 J. Refreshments (continued) Page 17 K. Publicity ............................................................. Paula Tomko Page 18 - L. Insurance .......................................................... Jeff North M. USA Swimming Approval Page 19 - N. Planning for Setup ............................................ ________________________ Page 20 - O. Supplies ............................................................ ________________________ Page 21 - O. Supplies (continued) Page 22 - O. Supplies (continued) Page 23 - O. Supplies (continued) Page 24 - P. Assignments ...................................................... Susan Turner & Page 25 - P. Assignments (continued) Susan Field Page 26 - Q. Seeding Entry.................................................... Locke Boyer Page 27 - Q. Seeding Entry (continued) R. Swimmer's Championship Memo ..................... ________________________ Page 28 - S. Emergency Procedures .................................... ________________________ Page 29 - T. Swimmer ID Bracelets (wristbands) .................. ________________________ Page 30 U. Team Tents ....................................................... ________________________ Page 31 V. Team Information Tables (NO LONGER) ......... W. Adult Relay ........................................................ ________________________ Page 32 X. Coaches Relay .................................................. ________________________ JSL Championship Procedure Manual - Revised March 28, 2013 TABLE OF CONTENTS (continued) II Championship Meet Day(s) ................................... Assigned To: Page 1 - A. Advance Setup .................................................. _______ALL ______________ Page 2 - A. Advance Setup (continued) Page 3 - A. Advance Setup (continued) Page 4 - A. Advance Setup (continued) Page 5 - A. Advance Setup (continued) Page 6 - A Advance Setup (continued) Page 7 - B. Meet Day Setup ................................................ _______ALL ______________ Page 8 - B. Meet Day Setup (continued) Page 9 - C. CTS Setup ......................................................... UVa, Bob, Page 10 - C. CTS Setup (continued) ..................................... Jessica, and Locke Page 11 - C. CTS Setup (continued) Page 12 - D. Computer Setup ................................................ UVa, Bob, Page 13 - D. Computer Setup (continued) ............................ Jessica, and Locke Page 14 - E. Emergency Procedures .................................... ________________________ Page 15 - E. Emergency Procedures (continued) Page 16 - F. Awards Program ............................................... ________________________ Page 16 G. High Point Awards Calculations ........................ Bob Garland JSL Championship Procedure Manual - Revised March 28, 2013 TABLE OF CONTENTS (continued) III Worker Duties and Job Descriptions Preface - Championship Organizational Chart Page 1 - A. Referee Page 2 - B. Championship Meet Director Page 3 - B. Championship Meet Director (Continued) Page 4 - C. Starter Page 5 - C. Starter (continued) Page 6 - D. Clerk-of-Course Page 7 - D. Clerk-of-Course (continued) Page 8 - E. Stroke-and-Turn Judge Page 9 - F. Sweep Judge (ELIMINATED) Page 10 - G. False Start Rope Page 11 - H. Timer/Button Pusher Page 12 - H. Timer/Button Pusher (continued) Page 13 - I. Head-of-Table Page 14 - J. Deck Runner Page 15 - K. Sorter Page 16 - K. Sorter (Continued) Page 17 - L. Computer Operator and Assistant Page 18 - L. Computer Operator and Assistant (continued) Page 19 M. Events Results Poster Page 20 - N. Volunteer
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