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Performance Audit Report June 30

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Performance Audit Report June 30 Commonwealth of Pennsylvania Department of the Auditor General Harrisburg, Pennsylvania 17102-0018 JACK WAGNER July 5 2011 AUDITOR GENERAL J Dr. Lawrence C. Korchnak, Superintendent BALDWIN-WHITEHALL SCHOOL DISTRICT 4900 Curry Road Pittsburgh, PA 15236 Dear Dr. Korchnak: Pursuant to the requirements of 72 P,S. § 403, we are transmitting 11 copies for you and each board member of the audit report of the BALDWIN-WHITEHALL SCHOOL DISTRICT, Allegheny County, Pennsylvania, for the years ended June 30,2008 and 2007. Sincerely, JACK WAGNER Auditor General cc: BALDWIN-WHITEHALL SCHOOL DISTRICT Board Members Commonwealth of Pennsylvania Department of the Auditor General Harrisburg, Pennsylvania 17120-0018 JACK WAGNER AUDITOR GENERAL The Honorable Tom Corbett Mr. George L. Pry, Board President Governor Baldwin-Whitehall School District Commonwealth of Pennsylvania 4900 Curry Road Harrisburg, Pennsylvania 17120 Pittsburgh, Pennsylvania 15236 Dear Governor Corbett and Mr. Pry: We conducted a performance audit of the Baldwin-Whitehall School District (BWSD) to determine its compliance with applicable state laws, regulations, contracts, grant requirements and administrative procedures. Our audit covered the period January 11,2008 through July 9, 2010, except as otherwise indicated in the report. Additionally, compliance specific to state subsidy and reimbursements was determined for the school years ended June 30,2008 and June 30,2007. Our audit was conducted pursuant to 72 P.S. § 403 and in accordance with Government Auditing Standards issued by the Comptroller General of the United States. Our audit found that the BWSD complied, in all significant respects, with applicable state laws, regulations, contracts, grant requirements, and administrative procedures. However, we identified one matter unrelated to compliance that is reported as an observation. A summary of these results is presented in the Executive Summary section of the audit report. Our audit observation and recommendations have been discussed with BWSD's management and their responses are included in the audit report. We believe the implementation of our recommendations will improve BWSD's operations and facilitate compliance with legal and administrative requirements. We appreciate the BWSD's cooperation during the conduct of the audit and their willingness to implement our recommendations. Sincerely, cSi^5% JACK WAGNER July 5, 2011 Auditor General cc: BALDWIN-WHITEHALL SCHOOL DISTRICT Board Members Auditor General Jack Wagner Table of Contents Page Executive Summary 1 Audit Scope, Objectives, and Methodology 3 Findings and Observations 6 Observation - Former District Employee Made $298,556 in Unauthorized Disbursements 6 Status of Prior Audit Findings and Observations 10 Distribution List 13 Auditor General Jack Wagner Executive Summary Audit Work Audit Conclusion and Results The Pennsylvania Department of the Our audit found that the BWSD complied, in Auditor General conducted a performance all significant respects, with applicable state audit of the Baldwin-Whitehall School laws, regulations, contracts, grant District (BWSD). Our audit sought to requirements, and administrative answer certain questions regarding the procedures; however, as noted below, we District's compliance with applicable state identified one matter unrelated to laws, regulations, contracts, grant compliance that is reported as an requirements, and administrative observation. procedures; and to determine the status of corrective action taken by the BWSD in Observation: Former District Employee response to our prior audit Made S298.556 in Unauthorized recommendations. Disbursements. A forensic audit authorized by the BWSD found that $298,556 of Our audit scope covered the period unauthorized disbursements were made by a January 11,2008 through July 9,2010, former business office employee (see except as otherwise indicated in the audit page 6). scope, objectives, and methodology section of the report. Compliance specific to state Status of Prior Audit Findings and subsidy and reimbursements was determined Observations. With regard to the status of for school years 2007-08 and 2006-07. our prior audit recommendations to the BWSD from an audit we conducted of the District Background 2005-06 and 2004-05 school years, we found the BWSD had taken appropriate The BWSD encompasses approximately corrective action in implementing our 10 square miles. According to 2000 federal recommendations pertaining to errors in census data, it serves a resident population reporting the number of nonpublic students of 36,687. According to District officials, in transported (see page 10), the Memoranda of school year 2007-08 the BWSD provided Understanding not being updated timely (see basic educational services to 4,217 pupils page 11), and internal control weaknesses in through the employment of 346 teachers, administrative policies regarding bus 67 full-time and part-time support personnel, drivers' qualifications (seepage 11). and 13 administrators. Lastly, the BWSD received more than $16.5 million in state funding in school year 2007-08. Baldwin-Whitehall School District Performance Audit 1 Auditor General Jack Wagner Audit Scope, Objectives, and Methodology Scope Our audit, conducted under authority of 72 P.S. § 403, is not a substitute for the local annual audit required by the Public School Code of 1949, as amended. We conducted What is a school performance our audit in accordance with Government Auditing audit? Standards issued by the Comptroller General of the United School performance audits allow States. the Department of the Auditor General to determine whether Our audit covered the period January 11,2008 through state funds, including school July 9,2010. subsidies, are being used according to the purposes and guidelines that govern the use of Regarding state subsidy and reimbursements, our audit those funds. Additionally, our covered school years 2007-08 and 2006-07. audits examine the appropriateness of certain While all districts have the same school years, some have administrative and operational different fiscal years. Therefore, for the purposes of our practices at each Local Education Agency (LEA). The results of audit work and to be consistent with Department of these audits are shared with LEA Education (DE) reporting guidelines, we use the term management, the Governor, the school year rather than fiscal year throughout this report. A PA Department of Education, school year covers the period July 1 to June 30. and other concerned entities. Objectives Performance audits draw conclusions based on an evaluation of sufficient, appropriate evidence. Evidence is measured against criteria, such as, laws, regulations, and What is the difference between a defined business practices. Our audit focused on assessing finding and an observation? the BWSD's compliance with applicable state laws, regulations, contracts, grant requirements and Our performance audits may contain findings and/or administrative procedures. However, as we conducted our observations related to our audit audit procedures, we sought to determine answers to the objectives. Findings describe following questions, which serve as our audit objectives: noncompliance with a law, regulation, contract, grant requirement, or administrative •S Is the District's pupil transportation department, procedure. Observations are including any contracted vendors, in compliance with reported when we believe applicable state laws and procedures? corrective action should be taken to remedy a potential problem S Are there any declining fund balances which may not rising to the level of noncompliance with specific impose risk to the fiscal viability of the District? criteria. •S Did the District pursue a contract buyout with an administrator and if so, what was the total cost of the buy-out, reasons for the termination/settlement, and do the current employment contract(s) contain adequate termination provisions? Baldwin-Whitehall School District Performance Audit 3 Auditor General Jack Wagner S Were there any other areas of concern reported by local auditors, citizens, or other interested parties which warrant further attention during our audit? •/ Is the District taking appropriate steps to ensure school safety? S Did the District use an outside vendor to maintain its membership data and if so, are there internal controls in place related to vendor access? S Did the District take appropriate corrective action to address recommendations made in our prior audits? Methodology Government Auditing Standards require that we plan and perform the audit to obtain sufficient, appropriate evidence to provide a reasonable basis for our findings, observations What are internal controls? and conclusions based on our audit objectives. We believe that the evidence obtained provides a reasonable basis for Internal controls are processes designed by management to our findings and conclusions based on our audit objectives. provide reasonable assurance of achieving objectives in areas such BWSD management is responsible for establishing and as: maintaining effective internal controls to provide • Effectiveness and efficiency of reasonable assurance that the District is in compliance with operations; applicable laws, regulations, contracts, grant requirements, • Relevance and reliability of and administrative procedures. Within the context of our operational and financial audit objectives, we obtained an understanding of internal information; controls and assessed whether those controls
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