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Thousand Oaks Little League "Home of the 2006 Big League World Series Champions" (TOLL) 2020 Safety Program League ID # 405-1321

“TOLL ROCKS AND THAT’S THE BOTTOM LINE”

2 Contents

2020 Safety Program ...... 2 League ID # 405-1321 ...... 2 1.0 TOLL Safety Officer ...... 4 2.0 TOLL Safety Policy and Manual ...... 4 3.0 Emergency Phone Numbers and TOLL Officers ...... 4 4.0 TOLL Volunteer Forms ...... 5 5.0 Coach /Asst. Coaches Fundamental Baseball Training ...... 5 6.0 Safety Training ...... 5 7.0 Field Inspections ...... 6 8.0 Annual Little League Facility Survey ...... 6 9.0 Snack Shack Safety ...... 6 10.0 Inspection and Replacement of Equipment ...... 7 11.0 Reporting and Tracking of Injuries ...... 7 12.0 First Aid Kits & Safety Procedures for Players / Spectators / Coaches / Umpires ...... 8 13.0 Catchers Safety Equipment ...... 8 14.0 League Player Data/Player Roster/Coach and Manager Data ...... 8 15.0 League Safety Practices/Initiatives ...... 8 16.0 PLANNING TOOL FOR FUTURE LEAGUE NEEDS ...... 18 17.0 FIELD DIMENSION DATA ...... 22 Mailing address: Little League International PO Box 3485 Williamsport, PA 17701 ...... 22 Appendix I Forms & Instructions Appendix II Facility Survey Appendix III Snack Shack/Concession Stand Weekly Checklist

3 1.0 TOLL Safety Officer

The 2020 Season Safety Officer for TOLL and his contact information is as follows:

Joseph Dahm (310) 386-1501 Cell Phone

Mr. Dahm is a member in good standing with the TOLL Board of Directors.

2.0 TOLL Safety Policy and Manual

The purpose of little league baseball is to develop healthy, well-adjusted children who understand the principles of fair play, teamwork and sportsmanship. All volunteers of TOLL will do their best to provide a safe environment for youth to pursue the game of baseball as governed by Little League Baseball Inc. The following planned program of safety is intended to reduce or eliminate personal injury to all the players, spectators and volunteers of TOLL.

This Safety Plan will be published on our website and available to all parents and players in the League. It will also be distributed to all coaches and managers. Copies will be available in Snack Shack for volunteers, in the League Safety Manual, and sent to the District 13 Safety Officer and Little League Headquarters. All Coaches, Asst. managers and League Officials will fill out standard Little League Application forms and will be subject to background checks, through J.D. Palatine (JDP).

3.0 Emergency Phone Numbers and TOLL Officers

Emergency Calls Only 911 Police 911 Fire 911 League Phone No. 805.370.8360 President: 805.795.2103 (Cell Phone) Alan Thompson 805.795.2103 (Work Phone) Vice President: 805.732.5700 (Cell Phone) Bryan Cusworth 805.732.5700 (Work Phone) Safety Officer: 310.386.1501 (Cell Phone) Joseph Dahm 310.386.1501 (Work Phone)

4 4.0 TOLL Volunteer Forms

The following Forms and Information included in the Appendix I may also be found on the Little League Website https://www.littleleague.org/forms-publications/#asap under the Insurance, Medical, & Claims section. Many of the forms are interactive and can be filled out on line. Volunteer Applications (New Volunteers and Returning Volunteers) Medical Release Accident Notification GL Claim Claim Form Instructions Injury Tracking What Parents Should Know A copy of a valid Government issued Photo identification must accompany the Volunteer Application. The TOLL must complete a background check on all volunteers with respect to the Sex Offender Registry and Criminal Records. The background checks are done through J.D. Palatine (JDP).

5.0 Coach /Asst. Coaches Fundamental Baseball Training

All coaches and asst. coaches are encouraged to participate in the Training Program stressing the fundamentals of fielding, hitting, sliding, pitching and positive coaching. At least one representative from each team must be present. Clinics for the 2020 Season are as follows: Positive Coaching Alliance 1/8/20 7:00 PM–9:00 PM Colina Boys & Girls Club Meeting Scorekeepers Meeting 2/20/20 7:00 PM–9:00 PM Colina Boys & Girls Club Additional Positive 2/26/20 6:00 PM-–8:00 PM Colina Boys & Girls Club Coaching Alliance Meeting

6.0 Safety Training

All managers and Coaches should participate in Safety Training. At least one representative from each team must be present. The training for the 2020 Season is as follows: Safety Mgr/Coach Training Continual—online and Online and via email via email to all coaches

In addition, basic first aid and injury training is incorporated into the meetings identified in Section 5.0. Online concussion training through the cdc.gov was provided to all managers and coaches on 1/8/20. Additionally, all safety information and reference material can be found on the TOLL website: www.tolittleleague.com

5 7.0 Field Inspections Pre-Season All TOLL Little League facilities must be inspected and renovated prior to commencement of practice or games. This includes but is not limited to Bleachers, Dugouts, Fencing and Field Conditions. Items to be examined must include: Uneven playing surfaces Base anchors Sprinkler vaults/heads/hose bibs Equipment Sheds Snack Shack • Cooking Equipment inspected annually • Fire extinguisher required in each snack shack Practice and Games Field Facilities must be inspected prior to each use. All debris must be removed and hazards must be repaired prior to play. Potential safety hazards must be reported to the League President, Alan Thompson, any of the League Board Members, and/or League Safety Officer Joseph Dahm, immediately.

8.0 Annual Little League Facility Survey

See completed Facility Survey in Appendix II

9.0 Snack Shack Safety

General Requirements • Snack Shack serves packaged foods, hot and cold drinks, and occasionally BBQ items. • No person under the age of fourteen will be allowed behind the counter in the Snack Shack. • People working in the Snack Shack will be trained in safe food preparation. Training will cover safe use of equipment and plastic gloves will be used when handling unpackaged food (such as hot dogs and buns). This training will be provided by the League Snack Shack Coordinator. • Cooking equipment will be inspected periodically and repaired or replaced if necessary. (See Snack Shack Weekly Check List in Appendix III) • Any use of BBQ grill will be done outside in a properly ventilated area • Propane Tanks will be turned off at the grill and at the tank after use • Food not purchased by TOLL to sell in its Snack Shacks/Concession Stands will not be cooked, prepared, or sold in the Snack Shacks/Concession stands. • Cooking Grease will be stored safely in containers away from open flames. • Carbon Dioxide tanks will be secured with chains so they stand upright and can't fall over. (See Snack Shack Weekly Check List).

6 • Cleaning chemicals must be stored in a locked container. • A certified Fire Extinguisher suitable for grease fires must be placed in plain sight at all times. The Snack Shack workers are to be instructed on the use. • All Snack Shack workers should attend a training session in the Heimlich maneuver. • A fully Stocked First Aid Kit and a copy of his safety plan will be available in the Snack Shack. • The Snack Shack main entrance door will not be locked or blocked while people are inside.

Weekly Checklist-Snack Shack - Appendix III

As a minimum, the snack stand will be inspected on a weekly basis and the result of that inspection shall be reviewed and archived by the Snack Shack Coordinator.

10.0 Inspection and Replacement of Equipment

• Inspection is done annually before the season begins by the Equipment Director. • Unsafe equipment should be destroyed to prevent future use. • Umpires Equipment - Inspection REQUIRED prior to each use. • Player Equipment - Inspection REQUIRED prior to each use. All player equipment will be inspected after each use. Necessary repairs may then be scheduled prior to the next use.

11.0 Reporting and Tracking of Injuries

• It is the Coaches responsibility to report Injuries and “Near Misses” to the League Safety Officer. If the Coach is not present the "Asst. Coach" must make the report. A copy of the Accident Notification Form is included in Appendix I • Injuries that should be reported to the Safety Officer include: o Any injury that results in the player, Coach, or Spectator leaving the game or practice o Any injury to the Head o Any other injury that the Coach or Manager feels he should report (If you aren't sure, REPORT IT!) • The Safety Officers responsibilities are: o Record the necessary information on the "Incident/Injury Tracking Report". A copy of the Injury Tracking Forms is included in Appendix I o Contact the injured party to further access the degree of the injury o Contact the injured party for a follow-up in 24-48 hours o Send copies of the completed form to: § District 13

7 § League Officials § File Copy in TOLL Safety Manual o Summarize and Report at monthly Board meetings

12.0 First Aid Kits & Safety Procedures for Players / Spectators / Coaches / Umpires

First Aid Kits § First Aid Supplies must include a commercially available kit and include “cold packs”. All Snack Shacks will have a well-maintained First Aid Kit. Additionally, all teams will carry a First Aid supplies to practices and games. Safety Procedures § Players - all male players must wear athletic supporters during games. A protective cup is also encouraged for all players. Coaches are encouraged to require them at practices as well. Catchers must wear a hard fiber or plastic cup. § Batters / Runners – On deck batters are NOT allowed to handle bats. All batters and runners must wear a helmet, preferably with a chinstrap and face-guard. § Spectators must observe from a safe distance, out of the bounds of play including a safety margin for overrun and preferably behind player's dugout and backstop area. § Dugouts - Only player's coaches and asst. coaches are allowed in the dugout area and on the playing area. One Coach or Asst. Coach MUST remain in the dugout at all times. Food is not permitted in the dugout or playing area. § Before each game, coaches/umpires must walk the field and inspect for hazards before use. § Umpires will wear proper protective gear (mask, chest protector and shin guards) athletic supporter or a cup is recommended.

13.0 Catchers Safety Equipment

§ Catchers must wear the helmet and facemask while warming up a pitcher. Catchers are not allowed to squat unless they are fully equipped (shin guards, chest protector, helmet, face mask, gobbler & cup). Bullpen catchers must also be fully equipped. Parents and coaches are not allowed to warm up pitchers.

14.0 League Player Data/Player Roster/Coach and Manager Data

League Player Data or Player Roster Data has been UPLOADED via LL Data Center.

15.0 League Safety Practices/Initiatives

Successful league safety practices and initiatives include use of online concussion training and materials made available by the CDC.

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Appendix I

Forms & Instructions

Volunteer Application Accident Notification GL Claim Claim Form Instructions Injury Tracking What Parents Should Know

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16 Appendix II

Facility Survey

17 LITTLE LEAGUE BASEBALL® & SOFTBALL NATIONAL FACILITY SURVEY 2020

League Name: _Thousand Oaks District #: _13 ID #: _4051321 (if needed) ID #: (if needed) ID #: City: __Thousand Oaks State: CA

President: Alan Thompson Safety Officer: Joseph Dahm Address: 997 Camino La Mirada Address: 1753 Cannes Dr.

Address: Address: City: Thousand Oaks City: Thousand Oaks State: __CA ZIP: 91360 State: __CA ZIP: 91362 Phone (work): 805-795-2103 Phone (work): ____310-386-1501 Phone (home): 805-795-2103 Phone (home): ____310-386-1501

Phone (cell): 805-795-2103 Phone (cell): ____310-386-1501 Email: actconstruction1@[email protected] Email: [email protected]

16.0 PLANNING TOOL FOR FUTURE LEAGUE NEEDS What are league's plans for improvements? Indicate number of fields in boxes below. Next 12 mons. 1-2 yrs. 2+ yrs.

a. New fields b. Basepath/infield c. Bases d. Scoreboards e. Pressbox f. Concession stand g. Restrooms h. Field lighting i. Warning track j. Bleachers k. Fencing l. Bull pens m. Dugouts n. Other (specify):

18 SPECIFIC BALLFIELD QUESTIONS

• Please list all fields by name.

Field Identification (List your ballfields 1-20) Use additional forms if more than 20 fields. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

ASAP - A Safety Awareness Program Limited Edition 10-year Pin Collection

This survey can assist in finding areas of focus for your safety plan. During your annual field inspections, please complete this form and return along with your qualified safety plan. In return, we'll send you the 2019 Disney®

character collector's pin shown at right

featuring Backstop behind home plate. Or enter data on the ASAP online site through the Little League Data Center.

Name: Tball III Name: Name: Name: Name: Name: Minors Name: Tball I Name: Tball II Name: Acorn I Name: Acorn II Name: Majors Name: Name: Name: Name: Name: Name: Name: Name: Name:

Please answer the following questions for each field: Field # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 GENERAL INVENTORY (For the following questions, if the answer is "No" please leave the space blank.) 1. How many cars can park in designated parking areas? None 1-50 50 50 50 50 50 50 50 51-100

101 or more

2. How many people can your bleachers seat? None/NA N/A N/A N/A 1-100 50 50 50 50 101-300

301-500 501 or more

3. What material is used for bleachers? Wood YES YES YES Metal YES YES YES

Other

4. Metal bleachers: Ground wire attached to ground rod? Yes YES YES YES 5. Wood bleachers: Are inspected annually for safety? Yes YES YES YES 6. Is a safety railing at the top/back of bleachers? Yes YES YES YES YES 7. Is a handrail up the sides of bleachers? Yes YES YES YES YES

8. Is telephone service available? Permanent Cellular YES YES YES YES YES YES YES

9. Is a public address system available? Permanent Portable YES YES YES YES

10. Is there a pressbox? Yes YES YES YES YES

11. Is there a scoreboard? No 12. Adequate bathroom facilities available? Yes YES YES YES YES YES YES 13. Permanent concession stands? Yes YES YES YES YES YES YES 14. Mobile concession stands? No 19

Field # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 FIELD 15. Is field completely fenced? Yes YES YES YES YES NO NO NO 16. What type of fencing material is used? Chainlink YES YES YES YES Wood Wire YES YES YES YES NO NO NO 17. What base path material is used? Sand, clay, soil mix YES YES YES YES Ground burnt brick Other: Grass YES YES YES 18. What is used to mark baseline? Non-caustic lime YES YES YES YES YES YES YES Spray paint Commerc'l marking 19. Is your the infield surface grass? Yes YES YES YES YES YES YES 20. Does field have conventional dirt pitching mound? Yes YES YES YES YES NO NO YESNO 21. Does field have a temporary pitching mound? Yes NO NO NO NO NO NO NO 22. Are there foul poles? Yes NO NO YES YES NO NO NO 23. Backstop behind home plate? Yes YES YES YES YES YES YES YES PERFORMANCE AND PLAYER SAFETY 24. Is there an outfield warning track? No NO NO NO NO NO NO NO 24.a. If yes, what width is warning track? Please specify: (Width in feet) 25. Batter's eye (screen/covering) at center field? No NO NO NO NO NO NO NO 26. Pitcher's eye (screen/covering) behind home plate? No NO NO NO NO NO NO NO 27. Are there protective fences in front of the dugouts? Yes YES YES YES YES YES YES YES 28. Is there a protected, on-deck batter's area? (On-deck areas have No NO NO NO NO NO NO NO been eliminated for ages 12 and below.) 29. Do you have fenced, limited access bull pens? Yes YES YES YES YES NO NO NO 30. Is a first aid kit provided per field? Yes YES YES YES YES YES YES YES 31. Do bleachers have spectator foul ball protection? Overhead screens YES YES YES YES NO NO NO Fencing behind YES YES YES YES NO NO NO 32. Do your bases disengage from their anchors? (Mandatory since 2008) Yes YES YES YES YES YES YES YES 33. Is the field lighted? Yes NO NO NO NO NO NO NO 34. Are light levels at/above Little League standards? Yes (50 footcandles infield/30 footcandles outfield) Don't know 35. What type of poles are used? Wood* (Wood poles have not been allowed by Little League for Steel new construction of lighting since 1994) Concrete 36. Is electrical wiring to each pole underground? Yes 37. Ground wires connected to ground rods on each pole? Yes 38. Which fields were tested/inspected in the last two years? Electrical System Please indicate month/year testing was done (example: 3/10) Light Levels 39. Fields tested/inspected by qualified technician? Electrical System Light Levels

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Field # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

FACILITY MANAGEMENT 40. Which fields have the following limitations:

a. Amount of time for practice? Yes YES YES YES YES YES YES YES b. Number of teams or games? Yes YES YES YES YES YES YES YES c. Scheduling and/or timing? Yes NO NO NO NO NO NO NO

41. Who owns the field? Municipal School YES YES YES YES YES YES YES

League

42. Who is responsible for operational energy costs? Municipal School League

43. Who is responsible for operational maintenance? Municipal School

League YES YES YES YES YES YES YES

44. Who is responsible for puchasing improvements for Municipal the field - ie bleachers, fences, lights? School

League YES YES YES YES YES YES YES Other

45. What divisions of baseball play on each field? T-Ball & Minor YES YES YES YES YES YES Major YES

Jr., Sr. & Big Challenger 50 – 70

46. What divisions of softball play on each field? T-Ball & Minor NO NO NO NO NO NO NO Major NO NO NO NO NO NO NO

Jr., Sr. & Big NO NO NO NO NO NO NO Challenger NO NO NO NO NO NO NO

47. Do you plan to host tournaments on this field? Yes YES YES

21 17.0 FIELD DIMENSION DATA Please complete for each field. Use additional space if necessary.

Height Distance from home plate to: Foul territory distance from:

of Outfield fence Left field line to fence at: Right field line to fence at:

Field outfield Back Outfield Outfield

No. fence Left Center Right stop Home 3rd foul pole Home 1st foul pole

ACORN I 4 feet 75 90 80 15 15 15 5 15 15 5

ACORN II 4 feet 75 90 80 15 15 15 5 15 15 5

MAJORS 4 feet 200 200 200 20 20 20 8 20 20 8

MINORS 4 feet 200 200 200 20 20 20 8 20 20 8

TBALL I

TBALL II

TBALL III

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Mailing address: Little League International PO Box 3485 Williamsport, PA 17701

Shipping address: Little League International 539 US Route 15 Hwy. South Williamsport, PA 17702

22 Appendix III

Snack Shack Weekly Checklist

23 Snack Shack - Weekly Check List A) Deliveries

Date: ______Date: ______Date: ______

____1. All products meet visual quality standards and have no off odors (no spoilage)

____2. All packaging is in good condition - not wet, no stains, leaks, holes, tears, or crushing.

____3. Items put away in proper order (frozen, refrigerated, dry storage), in 30 minutes or less.

____4. Code Dates within codes. B) Food Temperatures and Specifications Thermometer:

Date: ______Date: ______Date: ______

Note: Ensure that thermometer kit meter and probes is calibrated prior taking temperatures. (Use ice and cold water procedures for probes, temperature reads 32°F ± 2°F. All refrigerators and freezers must have a properly functioning thermometer in place (built in or clamped on, easily visible, and not glass).

Drink Machine

Date: ______Date: ______Date: ______

____5. Soft Drink, ice machine and ice bin are free of soil.

____6. Temperature of coffee/tea water is at 180°F.

____7. Cup and lid dispensers are clean and in good repair. Cup and lid holders are clean.

____8. Ice machine is clean and sanitized. There is no standing water.

____9. Water filter follower needle is not in the red zone.

____10. Ensure that Syrup tanks are flushed clean and sanitized.

____11. C02 canisters are chained and locked in the upright position.

24 Freezer/Food Storage

Date: ______Date: ______Date:______

____12. Freezer interior is clean and sanitized.

____13. Temperature of Freezer is at 20°F

Refrigerator/Food Storage

Date: ______Date: ______Date: ______

____14. Refrigerator interior is clean and sanitized.

____15. Temperature of refrigerator is 33 - 43°F.

____16. Interior Light is working and is properly shielded.

____17. Shelving is clean, free of rust, and in good repair.

____18. All items stored correctly on shelves (covered and a min. 6" off the floor).

Fryer Area

Date: ______Date: ______Date: ______

____19. All stainless and walls above fryer are clean.

____20. No excessive grease buildup under the fryers.

____21. Fryer hood filters are in place and clean.

____22. Light(s) working and properly shielded.

____23. Cooking grease is stored safely in containers away from open flames.

25 Grill Area

Date: ______Date: ______Date: ______

____24. All tile and countertops around grill are clean and sanitized.

____25. Propane tanks are properly connected.

____26. Propane fuel lines tanks to the grill have been inspected for leaks.

____27. All air vents, Venturi vents and valves are clear of obstructions

____28. All grease is clean from under and around the grill

____29. Propane tank valves are turned off when not in use. D) Sanitation

Date: ______Date: ______Date: ______

____30. Proper dishwashing method is used.

____31. Hand sanitizer dispensers, and or food handling gloves are mounted and in use.

____32. Personal items stored correctly (medication, drinks, clothing, etc.)

____33. Floors Clean

____Floor drains unobstructed; proper drainage flows.

____No leaks or openings around pipes/plumbing.

____34. No signs of pest infestations (insects, rodents, etc.)

____35. All trash emptied from the inside containers.

____36. Dumpster enclosure and surrounding area are clean and free of debris.

____37. Dumpster is closed.

26 D) Chemicals

Date: ______Date: ______Date: ______

____38. Chemicals stored in locked containers and not on the same shelf of the shelf above food ingredients, product packaging materials, food storage pans, or tables where food is prepared.

____39. Maintain manufacturer's labels on or label containers accordingly.

E) Other

Date: ______Date: ______Date: ______

____40. Snack Shack workers have gone through TOLL initial safety and food preparation training before working in the Snack Shack.

____41. Children under the age of 13 are not allowed in the Snack Shack or in other areas where food is prepared.

____42. A fire extinguisher with a current certification is in plain sight.

____43. A fully stocked first aid kit is in plain sight.

27 Corrective Action Report

If any applicable item on this checklist is not checked, then complete the steps below.

Stop the person, food, process, or use of equipment, as appropriate.

Determine if the product(s) or ingredient(s) are not safe to serve (for example, cross contamination has occurred, or ingredient is undercooked). If not safe, discard the item! Identify source of problem. Take corrective action, as appropriate. § Troubleshoot equipment problem the Equipment Management Reference Manual.

§ Re-train Snack Shack workers.

§ Wash and sanitize counter/equipment.

Notify the TOLL Safety Officer – Joseph Dahm, and/or Alan Thompson – President, if the problem cannot be resolved.

Note corrective action below (include number identification of infraction)

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