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Phikeia Education Pilot Program Resource Guide

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Phikeia Education Pilot Program Resource Guide PHI KEIA ED U C A T I O N C O N F E R E N C E TABLE OF CONTENTS PILOTING A NEW PHIKEIA PROGRAM . 4 What to Expect. 4 . PILOT PHIKEIA EDUCATION PROGRAM . 6 Frequently Asked Questions. 6 . What is a Phikeia Educator? . 10 . POST RECRUITMENT SURVEY . 11 PARENT COMMUNICATION . 12 Chapter Letter to Phikeia’s Parents Example . 12 Big Brother Letter to Phikeia’s Parents Example . 13. PHIKEIA EDUCATOR RESOURCES . 14. 10 Things to Focus on as Phikeia Educator . .14 . The Ideal Fraternity Experience . 15 . Activity Management Process #1 . 16. Activity Management Process #2 . 17. Activity Management Process #3 . 18. Say-Do Gaps . 19. Mapping Your Goals. .20 . Oxford Case Study . 21 . Risk Management Policies . 22 Retention of Members . 24 The Phikeia Oath . 25. Teaching Morrison’s Philosophy . 26. Facilitation . 27 GHQ CHAPTER GUIDELINES. 30. Phi Delta Theta Annex and Chapter Liability . 30 Phi Delta Theta Amnesty Program . 31 . Phi Delta Theta Good Samaritan Policy . 34 . Implementing Change in Your Chapter . 35 . Change . 36 . WEEK 1: PHIKEIAS ONBOARDING AND EXPECTATIONS . 39 Phikeias Onboarding Overview . 39 Facilitation Guide . 40 . Phikeia Induction Ceremony . 44 Ideas for Induction Night . 45 Phikeia Retreat . 46 . WEEK 2: FRIENDSHIP . 49 Overview . 49. Facilitation Guide . 50. WEEK 3: SOUND LEARNING . .55 . Overview . 55. Facilitation Guide . .55 . 2 WEEK 3: RECTITUDE . 61 . Overview . 61. Facilitator’s Guide . .62 . APPENDIX . 66 Defining Service . 66 FINAL REVIEW AND EXAM . 67. BIG BROTHER PROGRAM . 70 . The Big Brother Ceremony . 71 . INITIATION . 75 ACCLIMATION . 76 Overview . 76. 3 PILOTING A NEW PHIKEIA PROGRAM WHAT TO EXPECT SUMMARY The Phikeia Education Pilot program began at the 2019 Phikeia Educators After creating the plan for our College . There, nearly eighty Phikeia educators and recruitment chairman shortened new member process, were trained in health and safety practices, values, problem-solving, we strategically selected guest communication strategies, and facilitation techniques to best prepare for speakers, chapter officers, a rich recruitment period and shortened new member process focused on and themes to discuss for acclimation into the chapter through the first year of membership. The each Phikeia meeting. process incorporates volunteer advisers, elearning through PDT U, and an emphasis on building the leadership potential of each Phikeia . One-hundred During Sound Learning percent of the pilot chapters completed the program with 96 percent of all Week, we used philanthropy, Phikeias retrained to active status . Currently 120 chapters and colonies are community service, and participating in the fall 2020 Phikeia Education Pilot program . bystander intervention to shape a conversation WHY • Take part in shaping the future of Phi Delta Theta to provide a safer, around bettering yourself. efficient, and more effective program The Phikeia Education Pilot • Have your voice heard to provide input for solutions on recruitment, Program has helped us focus on brotherhood, philanthropy, and scholarship • Connect with other chapters, GHQ staff, and volunteers to collaborate and what is most important for new receive extra support members to learn. • Combine the chapter’s personality along with a Phi Delta Theta —Indiana Alpha standardized program • Help retain high quality members that become actively engaged in the chapter TIMELINE 1. Phikeia Onboarding Week 2. Friendship Week 3. Sound Learning Week PLAN LEADERSHIP PHIKEIA BROTHERHOOD HEALTH AND COMMUNITY SERVICE/ RETREAT INDUCTION EXPECTATIONS EVENT SAFETY RESOURCES PHILANTHROPY EVENT 4. Rectitude Week 5. Initiation 6. Acclimation CONTINUED BIG BROTHER FINAL CHAPTER APPROVAL INITIATION EDUCATION TEAMWORK, EXECUTION, CEREMONY EXAM FOR INITIATION ACCOUNTABILITY, & RESPONSIBILITY 4 Piloting a New Phikeia Program NEXT STEPS The Phikeia education process should last three to four weeks with first year acclimation taking place over the entire semester . This is the foundational level of our new four-year program that helps members personally grow and achieve their goals while staying active in the chapter . We want to learn from members like you about what the fraternity of tomorrow needs to focus on . If you are interested in participating or have further questions about the program, please contact, Clay Coleman, at [email protected] or 850-293-6258 . EXPECTATIONS • Chapters participating must have the recruitment chairman and Phikeia educator trained with Phi Delta Theta’s growth and education teams at the Phikeia Experience College • Chapters participating will need at least one, but preferably more, volunteer(s) as active supervisors during the recruitment and Phikeia process • Chapter volunteers will be invited to a video conference call to be updated on their expectations • Phikeia educators and recruitment chairman will be expected to participate in weekly or bi-weekly conference calls • Chapters participating should be open-minded to a new process while providing candid and detailed feedback Phi Delta Theta: Winter Leadership Conference 2021 5 PILOT PHIKEIA EDUCATION PROGRAM FREQUENTLY ASKED QUESTIONS Why is Phi Delta Theta moving towards a shortened, standardized Phikeia Education experience? » The eight-plus week Phikeia Education program chapters have utilized has not been significantly altered since the 1960 General Convention . The General Council, in line with Phi Delta Theta’s 2030 strategic plan, have requested the Fraternity develop a standardized new member educational program that is safer, more effective, and efficient. To do this, the Phikeia Education Task Force was created. This task force was composed of industry experts, volunteers, undergraduates, and staff members . Their recommendation was to pilot a three-week program with diverse chapters and colonies to fine-tune a values-focused onboarding process for new members . How do we really get to know and evaluate the Phikeias over a shortened new member period before they are initiated? » An important part of the pilot program is the focus on recruitment and continued education after initiation . As the chapter’s recruitment focuses on values and preparing new members with real expectations, there will be higher caliber men accepting bids . The three-week program will focus on getting members assimilated to the chapter by giving them responsibilities to take ownership of their fraternity experience . How well can a Phikeia class bond and get to know each other in a shortened new member period? » With an added focus on recruitment, the purpose of the three-week process will be to engage the Phikeia and provide them with the proper tools to become acclimated with the chapter . Continued education throughout the first semester will provide optimal time and opportunity to bond with all chapter members, alumni, and volunteers . What if some of the Phikeias have not met the expectations after the shortened program? Is the chapter allowed to hold them over or not initiate them? » During the piloting of this Phikeia education program, if Phikeias do not meet expectations the chapter does not have to initiate them at the end of the education . The Phikeia educator will work with the education team at GHQ to develop further educational meetings and events to better prepare the Phikeias to meet expectations . Chapters will be expected to hold new members accountable after initiation just as they would any initiated member . What happens if the chapter determines after initiation that a new member is no longer worthy of being a brother due to their behavior and actions? » After initiation, the newly initiated brother would then need to be removed by a chapter vote according to The Code and chapter bylaws . Will my chapter be able to customize the Phikeia experience based on our chapter’s unique traditions and history? » Yes, there are certain milestones and expectations that every program must meet, but there is room to add personal and chapter specific programs that are safe. All programming done outside of the standardized process will be submitted through an Event Planning Form and then reviewed by General Headquarters staff . 6 Pilot Phikeia Education Program What are the expectations and deadlines for Phikeia and membership dues? » During the piloting process, the pilot chapters will be able to outline the best practices for collecting, paying, and processing Phikeia and membership dues . All chapters will still be held responsible for the Phikeias that are inducted (Phikeias’ dues) and new members initiated (membership dues) . Chapter’s will work with their treasurer, Phikeia educator, advisers, and GHQ to determine the best method of issuing dues . We have always waited until semester grades have been provided before initiating our Phikeias. What if a new member fails to meet GPA requirement at the end of the first semester? » Scholarship resources will be provided to each chapter participating in the pilot program . Narrowing down the Phikeia process to a shortened period, new members will have the opportunity to spend more time focusing on their studies and to participate in the chapter’s scholarship program . If a new member fails to meet the minimum GPA requirement at the end of the first semester, they should be held to the same standards that a member is held to per the chapter’s bylaws . Assistance in creating new bylaws can be provided by volunteers, leadership consultants, or the education team at GHQ . How do we hold our new members accountable after initiation to our academic
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