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MUNICIPALITY of Mccreary

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MUNICIPALITY of Mccreary MUNICIPALITY OF McCREARY Minutes of the Regular Council Meeting of the Municipality of McCreary held on March 18, 2020 in the Municipality of McCreary Council Chambers located at 432 First Avenue in McCreary, Manitoba. Head of Council Gawaziuk called this regular meeting to order at 5:57 p.m. PRESENT: Head of Council Mike Gawaziuk Deputy Head of Council Shawn Buchanan Councillor Donna Duggan Councillor John Graves Councillor Craig Terrick Chief Administrative Officer Wendy Turko Due to the COVID-19 Pandemic this meeting was held using Social Distancing practices. A member of the public attending was asked the screening questions and asked to use Social Distancing practices while attending. #116/2020 BE IT RESOLVED THAT the Agenda for the March 18, 2020 Regular Meeting be adopted as prepared by the Chief Administrative Officer and with the following addition(s): Petitions and Correspondence: Mar 17/2020 Prairie Mountain Health COVID-19 Preparedness and Guidelines from Prairie Mountain Health – COPIED; Mar 12/2020 Dauphin Regional Airport 2020 Funding Request–COPIED; Authority Inc. Mar 17/2020 McCreary Recreation Homecoming King or Queen Commission Sponsorship Request – COPIED; Mar 10/2020 Mountain View School 2020 Notice of Tax Requirements Division - COPIED. CARRIED. #117/2020 BE IT RESOLVED THAT the Minutes of the following meetings be approved as presented: - February 19, 2020 Regular Meeting; - February 24, 2020 Special Meeting; - February 26, 2020 Special Meeting; - March 2, 2020 Special Meeting; - March 10, 2020 Special Meeting. CARRIED. DELEGATIONS and REPORTS: 6:05 p.m. Public Works Report –Tyler McFadyen, Operations Foreman–COPIED: This report was not available at this time. 1 Approved by Resolution # /2020 Municipality of McCreary Regular Meeting March 18, 2020 PETITIONS and CORRESPONDENCE: DATED RECEIVED FROM CONCERNING HOW DEALT WITH Feb 14/.20 Barrier-Free Request Letter of Resolution #130/2020 Manitoba Support for Grant General Business. Application – Filed Requests. COPIED; Feb 20/20 Clarence Longtin Approval of Resolution #131/2020 and Donna Longtin Marijuana General Business. Dispensary – Filed Requests. COPIED; Feb 18/20 Manitoba Municipal Emergency The Emergency Plan Infrastructure, Plan – COPIED; Coordinator has Emergency advised that she is Measures working on the Organization Emergency Plan. A progress report is to be requested. Filed Emergency Plan. Feb 28/20 Inter-Mountain 2020/2021 Levy – Filed 2020 Budget and Watershed District COPIED; Inter-Mountain Watershed District. Feb 28/20 Manitoba Municipal 2020 Assessment Filed 2020 Budget and Relations, Levy – COPIED; Assessment. Assessment Services Feb 27/20 Manitoba 2019 Annual We were compliant Conservation and Compliance Audit – again in 2019. Climate, Office of COPIED; Filed Water System – Drinking Water Operating License & Classification. Mar 5/20 Manitoba Municipal Board of Revision – Resolution #132/2020 Relations, September 23, 2020 – General Business. Assessment Services COPIED; Filed Board of Revision. Mar 5/20 Manitoba COVID -19 – Referred to the Conservation and COPIED; Operations Foreman for Climate, Office of review and a report Drinking Water back to Council. Filed COVID-19 and Water Plant. Feb 28/20 Honourable Cliff Dauphin Correctional Filed Manitoba Justice Cullen, Manitoba Centre – COPIED; – Dauphin Correctional Minister of Justice, Centre Closure. Attorney General Mar 3/20 Manitoba Manitoba MASH The report is to be Procurement and Sector – COPIED; completed as soon as Supply Chain possible. Division Filed Manitoba Procurement. Feb 27/20 Transport Canada Teleconference Referred to the Materials - COPIED Operations Foreman. Filed Transport Canada. Mar 5/20 Manitoba Oat Condition of Filed Requests. Growers Secondary Roads – Association COPIED; 2 Approved by Resolution # /2020 Municipality of McCreary Regular Meeting March 18, 2020 DATED RECEIVED FROM CONCERNING HOW DEALT WITH Mar 6/20 Zlatka Dimitrova Winter Maintenance Referred to the Road 117 – COPIED; Operations Foreman for reply with a copy the CAO. Council suggested the Route Plan be amended to complete Road 90W when the Grader is on the West end of Road 117N. Filed Transportation. Mar 4/20 Ferme Saquet Inc. Drainage Tile Resolution #133/2020 Drainage License General Business. Application – SE 12- Filed Drainage License 21-16 W – COPIED; – SE 12-21-16W. Mar 11/20 Ferme Saquet Inc. Drainage License Resolution #134/2020 Application - NE 13- General Business. 21-16 – COPIED; Filed Drainage License – Municipal Drain North of NE 13-21-16W. Mar 11/20 Manitoba Cost Sharing of Resolution #135/2020 Infrastructure, Replacement of General Business. Traffic Engineering Community Signs on Filed Manitoba P.T.H. #5 - COPIED; Infrastructure – Community Signs. Mar 11/20 Turtle River School 2020 Levy – Filed 2020 Budget and Division COPIED; Education Tax Submission 2020. Mar 10/20 Bell MTS Application to CRTC Resolution #136/2020 Broadband Fund – General Business. Letter of Support Filed Requests. Request – COPIED; Mar 11/20 Dauphin Rotary Epic East Gate – Resolution #137/2020 Club Parking Request – General Business. COPIED; Filed Requests. Mar 11/20 McCreary 2020 Proposed Filed 2020 Budget and Recreation Budget – COPIED; McCreary Recreation Commission Commission. Mar 11/20 Ernest McLuckie Request ½ Mile of The request for a road and Mary McLuckie Road SW 32-20-14 to be built at the and Flooding – location requested was COPIED; not approved. Mr. McLuckie and Mrs. McLuckie are to be asked to forward their concerns to the Inter- Mountain Watershed. Any other concerns are to be forwarded to the appropriate Manitoba Department by McLuckie’s. Mar 13/20 Manitoba 2020 Statement of Filed 2020 Budget and Education, Schools’ Education Support Education Tax Finance Branch Levy – COPIED: Submission 2020. Mar 13/20 Manitoba Municipal 2019 Audited Filed 2019 Audit. Relations Financial Statements - COPIED: 3 Approved by Resolution # /2020 Municipality of McCreary Regular Meeting March 18, 2020 DATED RECEIVED FROM CONCERNING HOW DEALT WITH Mar 17/20 Prairie Mountain COVID-19 Filed COVID – 19. Health Preparedness and Guidelines from Prairie Mountain Health – COPIED; Mar 12/20 Dauphin Regional 2020 Funding Filed Budget 2020 and Airport Authority Request – COPIED; Dauphin Regional Inc. Airport Authority Inc. Mar 17/20 McCreary Homecoming King or Resolution #138/2020 Recreation Queen Sponsorship General Business. Commission Request – COPIED; Filed McCreary Recreation Commission. Mar 10/20 Mountain View 2020 Notice of Tax Filed 2020 Budget and School Division Requirements – Education Tax COPIED; Submission 2020. INFORMATION LISTING: The information file was provided for review with there being no items brought forward for the attention of Council. FINANCIAL: a) Resolutions to Pay – COPIED: i) General: NONE. ii) Utility: NONE. b) List of Accounts for Approval to March 17, 2020 – COPIED: #118/2020 BE IT RESOLVED THAT the General Operating Fund List of Accounts numbered #3983 to #4021 plus electronic payroll and indemnities #19-Man to #1009-Man all totalling $58,326.67 and the Utility Operating Fund List of Accounts numbered #4133 to #4140 totalling $1,777.63 be hereby approved. CARRIED. c) Financial Statements as at January 31 & February 28, 2020 – TABLED. d) Financial Planning 2020: A Special Meeting for Financial Planning was scheduled for April 2, 2020 at 10:00 a.m. 2019 Audit arrangements with MNP were discussed. BY-LAWS: #119/2020 BE IT RESOLVED THAT By-Law #8/2019 being a By-Law of the Municipality of McCreary to set out the terms and conditions of employment be given second reading. CARRIED. 4 Approved by Resolution # /2020 Municipality of McCreary Regular Meeting March 18, 2020 #120/2020 BE IT RESOLVED THAT By-Law #8/2019 being a By-Law of the Municipality of McCreary to set out the terms and conditions of employment be given third and final reading. CARRIED UNANIMOUSLY. #121/2020 BE IT RESOLVED THAT the hours of employment provided for in By- Law #8/2019 take effect and begin on Sunday, March 29, 2020. CARRIED. #122/2020 BE IT RESOLVED THAT By-Law #1/2020 being a By-Law of the Municipality of McCreary providing for participation in the Inter- Mountain Watershed District be given third and final reading. CARRIED UNANIMOUSLY. #123/2020 BE IT RESOLVED THAT By-Law #2/2020 being a By-Law of the Municipality of McCreary providing for participation in the Whitemud Watershed District be given third reading and final reading. CARRIED UNANIMOUSLY. #124/2020 BE IT RESOLVED THAT By-Law #3/2020 being a By-Law of the Municipality of McCreary continuing the McCreary Recreation Commission be given third and final reading. CARRIED UNANIMOUSLY. #125/2020 BE IT RESOLVED THAT By-Law #4/2020 being a By-Law of the Municipality of McCreary to establish and continue the Municipality of McCreary Fire Reserve Fund be given third and final reading. CARRIED UNANIMOUSLY. #126/2020 BE IT RESOLVED THAT By-Law #5/2020 being a By-Law of the Municipality of McCreary to establish and continue the Municipality of McCreary Equipment Reserve Fund be given third and final reading. CARRIED UNANIMOUSLY. UNFINISHED BUSINESS: a) Fire Safety Inspection: The Progress Report on Municipal Facilities was discussed. Follow-up Inspections are to be planned after May, 2020. On site monthly inspections of municipality facilities are to be done by the Operations Foreman. b) Gravel Prospecting and 2020 Gravelling Program – TO BE COPIED: Gravelling Map will be considered at a later time. Quarry Permits will be followed up on as they are necessary for the Right of Entry completion. 5 Approved by Resolution # /2020 Municipality of McCreary Regular Meeting March 18, 2020 Consider Quotes Received: #127/2020 BE IT RESOLVED THAT the Municipality of McCreary accept the quote of CAPP Transport Ltd for hauling and spreading approximately 10,000 yards of crushed gravel at the rate of $0.50 per yard to load and haul and at a rate of $0.37 per yard for hauling per mile, on the understanding that this work will be completed no later July 31, 2020. AND BE IT FURTHER RESOLVED that loads under 5 miles will be at a rate of $40.00 per load hauled as quoted.
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