Campus Activities
Total Page：16
File Type：pdf, Size：1020Kb
Campus Activities Service Area Program Review – Auxiliary Fund Student Services Finance and Facilities Human Resources The Office of Institutional Planning, Research and Assessment 2005 Campus Activities Service Area Program Review – Auxiliary Fund Committee: Julie Ann Moss, Prescott Campus Activities and Conference Services Coordinator Barbara Chavez, Verde Campus Activities and Outreach Coordinator Paula Fuhst, Assistant Dean of Student Development and Retention Barbie Duncan, Assistant Dean of Student Services Student Services Finance and Facilities Human Resources The Office of Institutional Planning, Research and Assessment 2005 Table of Contents A. Mission, Historical sketch 1 B. Service Personnel 2 C. Program Outcomes 12 D. S.W.O.T. 15 E. Recommendations 18 F. Action Plan 18 G. Budget Information 20 H. Appendix 25 Service Area Review – Campus Activities, 2005 A. Mission 1.) Mission Statement The mission of the Campus Activities department is to provide co- curricular learning opportunities for YC students. Recreational, educational, cultural, civic, and social experiences are provided to contribute to student satisfaction and retention. Services include campus clubs and organizations which provide opportunities for development of leadership skills and engagement through community service. 2.) Historical Sketch Prescott: Originally Prescott campus Student Activities and Community Events were combined under Debbie McCasland. In the mid 1980’s Debbie took Community Events and activities for residence hall students became the focus of the 2, with addition of Kachina Hall, then 3 hall directors conducting about 10 – 12 events per academic year. In August 1999, the Student Activities Coordinator position was created as a part-time, 19 ¾ hr. position.It became a full-time position in March 2000, B4, OSA. Duties included coordination and implementation of the student activities program, coordination of concession stand functions at volleyball and basketball games, budget manager for over 20 accounts, liaison to campus clubs and organizations, Game Room supervisor, and summer conference assistant. The number of activities was increased to 30 – 40 per academic year; club activities add an additional 15 – 25 programs per year as well. In spring 2005, the position was renamed Campus Activities and Conference Services Coordinator. This reflects the change in focus from Student Activities to a more campus wide approach that supports excellence in education through a variety of academic collaborations. The number of activities conducted per year remains about the same with the inclusion of academic lectures at the request of or in cooperation with full and part time faculty. Please note: A separate Service Area review is being submitted for Prescott Conference Services portion of this position in Fall 2005. Verde: Campus Activities was established on the Verde Campus on October 8, 1998. Joni Alexander was employed in a full-time nine-month position, classified at B4, OSA. A part time (19.75) assistant, Julie Flatt, and a part time Federal Work Study (FWS) student completed this department. Joni’s position focused on activities for students which included trips, clubs, high school conferences, coffee house fundraisers, collaboration with the annual Art Show and Student Awards event and Spring Graduation. In 2001 Joni assisted with Welcome Week implementation. In June 2003, the Campus Activities department full-time, nine-month, and the part-time (19.75) position was combined with a part-time (29.5) College Outreach position (classified as C1, PSA). This resulted in one full-time, twelve-month position, classified at B4, OSA. Duties from the current job description include: contact with community organizations, public speaking and promotion of the college to present positive images, enhance community support and increase enrollment, perform enrollment services functions during peak registration times, organize on and off campus programs, provide leadership training and instruction for leadership class. Student workers with FWS augment services provided by the department, although this has had mixed results. B. Service Area Personnel 1.) Description Prescott: Campus Activities is a one person department. Since August 1999, this position has been held by Julie Moss, Campus Activities and Conference Services Coordinator, on a yearly, 12 month contract. Julie Moss had 10 years previous experience in the event planning and tourism field (tour guide at Universal Studios, convention services manager in Los Angeles and Scottsdale, travel agent, group tour and cruise coordinator in Phoenix). In 1997 she earned a B.S. degree from ASU-WEST in Recreation and Tourism Management with an emphasis in Special Events. In fall 2002, the position became Student Activities and Conference Services Coordinator, taking on full responsibility for Conference duties. On Oct. 1, 2005 the new job classification moved this position from B4, OSA, to grade 10; 10% salary increase received as of that date as well. Julie holds membership in: Association for the Promotion of Campus Activities The Campus Activities and Conference Services Coordinator position is multifaceted and is difficult to compartmentalize as duties frequently overlap daily and throughout the year. Year round duties include: Campus Activities – establish, organize, advertise, implement, and evaluate 30 - 40 educational, social, multicultural, and recreational opportunities for Prescott campus students. Events and activities coordinated through clubs generate an additional 15 – 25 events each academic year. Campus Activities support academic efforts of faculty by coordinating and providing financial remuneration for guest speakers or field trips specific to area of study. Coordinate the advertisement, supply, and sale of discount movie tickets to Prescott, P.V. and Chino campuses. Monitor and maintain budget, secure all supplies necessary to maintain student activities. Create and maintain Y.C. Campus Activities web page. APPENDIX A Fall 2005 Activities brochure with attached list of additional events added throughout the semester Club Liaison - Create, review and update training and instructional materials to Club Advisors. Provide instruction, guidance and maintain adherence to Y.C. policies for faculty/staff serving as club advisors and students. Create and maintain Y.C. web pages. Monitor and maintain 22 club budgets. Secure all supplies requested. Of the 22 clubs on campus; nine are directly related to academic programs, four are related to cultural diversity, and nine support students spiritually, socially, and through recreation opportunities. APPENDIX B Club brochure from 2005. Campus Activities student assistant maintains a Club web page as well. Game Room Activity Center - Hire, train, supervise, motivate and evaluate Game Room staff to ensure a positive, safe social environment is maintained. Monitor and maintain budget, secure all supplies and proper maintenance of equipment necessary for program. Hours of operation are Monday through Friday from 11:00am – 6:00pm Game Room offers student employment opportunities for three-four students (dependent on hours of availability to work). New Student Orientation – As a member of the committee, duties include research, securing food/beverage sponsorships from community businesses, set up and take down of meals/beverage service for 300 participants. In addition, donations are researched and obtained for prizes from community businesses. Campus Activities and Conference Services coordinator participates in this event as well during table browsing portion of event. Conference Services – please see Service Area Review for Conference Service, 2005 Adequacy of staff This is an area of great concern. As Campus Activities Coordinator, Julie’s position was full time; the addition of Conference Services responsibilities has created competing priorities and extended hours in order accomplish overlapping duties. To address this concern, 1) a request was made in the Conference Services SAR to reinstate funding for part time staff support; and 2) Residence hall staff will be taking over programming for their students. Julie will continue to align activities that focus on educational programs for commuter students, and leadership development for club members. Please refer to the Adaquacy of staff portion of the Conference Services Service Area review for budget history, plans and need for 29 ¾ hr. staff position. Verde: As of July 1, 2003 this is a one person department held by Barbara Chavez on a yearly 12 month contract. Barbara has 20 years experience in coordinating programs and events at local, regional and state level for youth and adults with extensive public relations, outreach and networking abilities. On October 1, 2005 the Verde position was reclassified from B4, OSA, to grade 7. The Campus Activities and College Outreach position is multifaceted and duties frequently overlap throughout the year. They include: Campus Activities – establish, plan, organize, advertise, implement, collaborate and evaluate 50-60 educational, social, multicultural, and recreational opportunities for Verde students both on campus and in the community which enhance students experience and thus heighten retention efforts. Support academic efforts of faculty by securing and financially supporting guest speakers or field trips specific to area of study. Coordinate the advertisement, supply and sale of discount movie tickets to the Verde campus. Monitor and maintain