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Analysis and Recommendation

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Analysis and Recommendation DEPARTMENTAL INPUT CONTRACT/PROJECT MEASURE ANALYSIS AND RECOMMENDATION New OTR Sole Source Bid Waiver Emergency Previous Contract/Project No. Contract R-786-15 Re-Bid Other LIVING WAGE APPLIES: YES NO RQAV2000027 TERM OF Requisition No./Project No.: FB-01679 CONTRACT 5 years Requisition /Project Title: International Waste Hauling and Disposal Description: The County is seeking to procure hauling and disposal of International Waste services from certain sites at the County’s Airport System. Issuing Department: AV Contact Tiondra Wright Phone: 305-876-8482 Person: Estimate Cost: $10,411,756 GENERAL FEDERAL OTHER EA101-AV1434- Funding Source: 722121-11 ANALYSIS Commodity Codes: 95896 96239 96871 Contract/Project History of previous purchases three (3) years Check here if this is a new contract/purchase with no previous history. EXISTING 2ND YEAR 3RD YEAR Contractor: Small Business Enterprise: Contract Value: Comments: Continued on another page (s): Yes No RECOMMENDATIONS Set-aside Sub-contractor goal Bid preference Selection factor SBE Basis of recommendation: Date sent to SBD: 03/29/2021 Signed: Phillip Rincon Date returned to DPM: Revised April 2005 SECTION 2 SPECIAL TERMS AND CONDITIONS 2.1 PURPOSE The purpose of this Solicitation is to establish a Contract for the hauling and disposal of garbage regulated by the United States Department of Agriculture, Animal and Plant Health Inspection Service. The Awarded Bidder will be required to provide all equipment, labor, permits, compliance agreements, appropriate containers and compactors, scheduled and non-scheduled pick-up and disposal services, as requested by the County. 2.2 DEFINITIONS A. AOA – shall mean Air Operations Area. B. APHIS – shall mean Animal and Plant Health Inspection Service. C. CBP – shall mean United States Customs and Border Protection. D. Compliance Agreement – shall mean a signed, written, legal agreement issued by CBP or APHIS PPQ personnel to facilities that have been approved by APHIS to handle Regulated Garbage. A Compliance Agreement consists of PPQ Form 519 Compliance Agreement and all of the required addenda, including the company operating procedures. Compliance Agreements (and addenda) are additionally required to formalize agreements with caterers, garbage haulers, garbage processors, and other entities responsible for handling or processing regulated garbage. E. GAA – shall mean General Aviation Airport. F. GAC – shall mean General Aviation Center. G. MDAD – shall mean Miami-Dade Aviation Department. H. MIA – shall mean Miami International Airport. I. International Waste or Regulated Garbage – shall mean all waste materials derived in whole or in part from fruits, vegetables, meats, or other plant or animal material and other refuse of any character whatsoever that has been associated with any material that has been generated on- board, or removed from, by any means of conveyance of an international aircraft. J. PPQ – shall mean Plant Protection and Quarantine. K. USDA – shall mean the United States Department of Agriculture. 2.3 TERM OF CONTRACT The Contract shall commence succeeding approval of the Contract by the Board of County Commissioners, or designee, unless otherwise stipulated in the Purchase Order issued by the Internal Services Department, Strategic Procurement Division. The Contract shall expire on the last day of the five-year (5) term. 2.4 METHOD OF AWARD Award of this Contract will be made to the lowest priced responsive, responsible Bidder in the aggregate, who meets the Bidder requirements listed below. If a Bidder fails to submit an offer on all items, its overall offer may be deemed non-responsive. BIDDER REQUIREMENTS A. Bidders are required to demonstrate that their firm has experience providing hauling and disposal of USDA APHIS regulated garbage, as described throughout this solicitation. Bidders shall provide three (3) references, which shall include description of services provided, dates of service, and client contact information (contact name, phone number and email address). B. Bidders shall provide a copy of their Department of Solid Waste Management General Hauler Permit, with the bid submittal. C. Bidders shall submit the following documentation with their bid submittal: 1. A valid Compliance Agreement issued by CBP or APHIS Plant Protection and Quarantine personnel for handling / processing Regulated Garbage. 2. Written documentation confirming the right and ability to dispose of USDA APHIS Regulated Garbage, at both a primary and backup disposal facility. Written documentation shall confirm that the Bidder has the right and ability to dispose of at least 7,000 tons per year of USDA APHIS Regulated Garbage, regardless of disposal facility. 3. Supporting documentation, such as manufacturer product information sheets or a letter from the manufacturer, for the compactors (in accordance with 2.9 – Equal Product) and containers offered by the Bidder, is required to allow the County to evaluate and verify that the Bidder’s offered compactors and containers meet the technical specifications as listed in Section 3. 4. The name of the proposed Project Manager and/or Supervisor, along with their contact information. This shall be the individual in the entity who is experienced in providing the listed services and who will serve as the primary point of contact for the County. The Project Manager and/or Supervisor shall have full authority to act on behalf of the Bidder on all matters related to the Services outlined throughout this Solicitation. Bidder(s) shall submit the specified information listed above with the bid submittal as proof of compliance to the requirements of this Solicitation. However, the County may, at its sole discretion and in its best interest, allow Bidder(s) to complete, supplement or supply the required information during the evaluation period. 2.5 PRICES The initial Contract prices resulting from this Solicitation shall prevail for no less than twelve (12) months from the Contract’s initial effective date. The County may consider annual price adjustments, which shall begin on the second year of the Contract term. Price adjustments shall be calculated by using the nearest month having a posted twelve (12) month percentage change in the index, to when the request was made by the Awarded Bidder. Adjustments may be upward or downward, but shall not be in excess of the Consumer Price Index (CPI) below. Consumer Price Index Serial Title: Other goods and services in U.S. city average, all urban consumers, not seasonally adjusted Series ID: CUUR0000SAG, as published, updated, or replaced by the U.S. Department of Labor, Bureau of Labor Statistics Seasonality: Not Seasonally Adjusted Survey Name: CPI for All Urban Consumers Measure Data Type: Other goods and services Area: U.S. city average Item: Other goods and services It is the Awarded Bidder’s responsibility to request any pricing adjustment under this provision. The request for adjustment must be submitted ninety (90) days prior to the last day of the anniversary contract period for any adjustment to be considered. Any adjustment received with less than ninety (90) days in the current contract period may not be considered. If no adjustment request is received from the Awarded Bidder, the County will assume that the Awarded Bidder has agreed that the next year term will be without any price adjustment. The County reserves the right to negotiate lower pricing based on market research information or other factors that influence price. 2.6 INSURANCE The following clause replaces the insurance requirements listed on Section 1.22, Paragraph A, as follows: 1. Worker’s Compensation Insurance for all employees of the vendor as required by Florida Statute 440. Failure to maintain such insurance throughout the term of the Contract shall be a cause for debarment under Section 10-38 of the Code of Miami-Dade County. 2. Commercial General Liability in an amount not less than $1,000,000 per occurrence, and $2,000,000 in the aggregate. Policy must be endorsed to include Products and Completed Operations. Miami-Dade County must be shown as an additional insured with respect to this coverage. 3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $5,000,000 combined single limit per occurrence for bodily injury and property damage. Policy must include MCS-90 endorsement. 4. Pollution Liability insurance, in an amount not less than $2,000,000 covering third party claims, remediation expenses, and legal defense expenses arising from on-site and off-site loss, or expense or claim related to the release or threatened release of Hazardous Materials that result in contamination or degradation of the environment and surrounding ecosystems, and/or cause injury to humans and their economic interest. *Excess/Umbrella Liability may be used to supplement minimum liability coverage requirements. Follow form basis is required if providing Excess Liability. 2.7 PRE-BID CONFERENCE AND SITE VISIT It is highly recommended that Bidders attend the pre-bid conference and site visit and become familiar with any conditions which may in any manner, affect the Services to be completed or affect the equipment, materials and labor required prior to submitting a Bid. No additional allowances will be made because of Bidder’s lack of knowledge of these conditions. The pre-bid conference and site visit will be held on Tuesday April 06, 2021 at 9:30 am (EST). The meeting point will be 4200 NW 36th Street, Building 5A, 4th floor, Conference Rm. F, Miami, FL 33166. This is a public meeting and multiple members of distinct community councils may be present. This meeting is permissible under the Cone of Silence. Therefore, Miami-Dade County representatives will be available to answer questions concerning this Solicitation. Bidders shall provide their own transportation and arrive promptly as the meeting will start on time. Bidders are requested to bring a copy of the Solicitation to the site visit, as additional copies will not be available. Site visits are restricted to two (2) representatives per Bidder.
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