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CIP Process Benchmarking

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CIP Process Benchmarking Michael Hurlocker– Office of Management & Budget Summary – CIP Development Prince William County Albemarle County Stafford County CIP Process Benchmarking – BOCS Work Session | 10/11/16 |2| County Comparison Prince William Albemarle Stafford County County County FY17-21 CIP $1.1B $145M $311M Expenditures Percent / Spending 65% / $719M 40% / $58M 38% / $119M on Schools Percent / Spending 35% / $390M 60% / $87M 62% / $192M on All Other Population 451,721 105,703 142,003 (U.S. Census) Student Population 88,216 13,737 27,462 (School web sites) Total School Budget $991M $172M $269M (FY17 Adopted) CIP Process Benchmarking – BOCS Work Session | 10/11/16 |3| CIP Comparison $1.1B $311M $145M CIP Process Benchmarking – BOCS Work Session | 10/11/16 |4| Prince William County CIP Process Schools and County initially develop capital plans independently Schools plan is merged with County and incorporated into fiscal plan approved by Board of County Supervisors School plan 10 years, County plan six years Process includes: Identification of critical needs Debt capacity analysis Planning Commission review and approval Public review and comment CIP Process Benchmarking – BOCS Work Session | 10/11/16 |5| Prince William County CIP Process Projects Updates Unmet Capital Public Review & Adoption of & New Needs Needs to BOCS Comment Budget & CIP •Functional •BOCS review •Proposed •BOCS Teams update unmet capital Budget & CIP Adoption of County existing needs with •Planning Budget & CIP projects & operating Commission •Post CIP identify new needs in Work session document capital needs preparation of •Planning online •Revenue budget Commission •Update CIP analysis, guidance Public Mapping Tool including debt discussion Hearing online capacity •Budget & CIP Public Hearing CIP Development •School enrollment School projections & available space analysis •Presentation to School Board CIP Process Benchmarking – BOCS Work Session | 10/11/16 |6| Albemarle County Organizational Dynamics Shared services relationship between County and Schools Single Finance Department Single Legal Department Single Human Resources Department Plus, other shared services and interconnections Process is a collaboration between elected Board of Supervisors and elected School Board Including contributions from staff and community representatives CIP Process Benchmarking – BOCS Work Session | 10/11/16 |7| Albemarle County CIP Development Process 10 year plan, consisting of: Capital Improvement Plan (1st 5 Years) & Capital Needs Assessment (2nd 5 Years) 10 month process, two year planning cycle New project requests only allowed in Year 1 5 levels of review with 10 groups, some repeating: 5 Agencies – Executive Office, Office of Facilities Development, Schools Fiscal Services, Schools Building Services & Office of Management and Budget 4 Committees – Financial Review Committee, Long Range Planning Advisory Committee, Technical Review Committee & Oversight Committee 2 Elected Boards – Board of Supervisors & School Board 1 Commission – Planning Commission CIP Process Benchmarking – BOCS Work Session | 10/11/16 |8| Makeup of Albemarle County Review Committees Long Range Planning Advisory Committee for School Projects only (11 citizen members) All citizen representatives, supported by staff Focused on long range planning for school projects Financial Review Committee (four staff members) OMB, Finance, Schools and Technical Review Committee member Technical Review Committee (eight staff members) Director level reps from facilities and fiscal agencies Six County members and two School members Oversight Committee (six members) Two County Board, two School Board, Planning Commission and Citizen representative CIP Process Benchmarking – BOCS Work Session | 10/11/16 |9| Albemarle County CIP Process CIP Process Benchmarking – BOCS Work Session | 10/11/16 |10| Stafford County Current CIP Process Separate processes culminate into joint CIP County Process Schools Process CIP Process Benchmarking – BOCS Work Session | 10/11/16 |11| Stafford County Board of Supervisors discussion on September 20 about CIP process Included a comparison with Albemarle Staff committees for Schools and County are separate Does not have an Oversight Committee CIP development process and organizational structure is more similar to PWC, than Albemarle County CIP Process Benchmarking – BOCS Work Session | 10/11/16 |12| Albemarle County Capital Needs Page 262,FY2017 Adopted Budget CIP Process Benchmarking – BOCS Work Session | 10/11/16 |13| Stafford County School Projects No new building project in next five-six years Mostly rebuilds, renovations, additions and maintenance Two elementary schools being rebuilt ($30M each) High School #6 planned in FY26 (partial funding) Estimated cost = $120M Student capacity = 2,100 Elementary #18 planned in FY26 (partial funding) Estimated cost = $38M Student capacity = 986 CIP Process Benchmarking – BOCS Work Session | 10/11/16 |14| PWC School Projects (FY2017-2026) Planned New Construction or Replacement Elementary (5) Avg. Cost $30M – 38M Middle (3) Avg. Cost $60M – 75M High (2) Avg. Cost $125M – 130M Planned Renewal/Renovation or Addition Elementary (12) Avg. Cost $5M – 12M Middle (4) Avg. Cost $6M – 16M Other Facilities New Alternative Education School $36M Spec Needs Trans Center@ New Dominion $2M Western Bus Facility $9M * Does not include site acquisition needed for new facilities. CIP Process Benchmarking – BOCS Work Session | 10/11/16 |15| School Board Mr. Ryan Sawyers Chairman Mrs. Lillie G. Jessie Vice Chairman Occoquan District Mr. William J. Deutsch Mr. Gil Trenum Coles District Brentsville District Ms. Diane L. Raulston Mr. Justin David Wilk Neabsco District Potomac District Mrs. Alyson A. Satterwhite Ms. Loree Y. Williams Gainesville District Woodbridge District Superintendent of Schools Dr. Steven L. Walts Superintendent’s Staff Ms. Rae E. Darlington Deputy Superintendent Mr. William G. Bixby Associate Superintendent for Middle Schools Mr. David S. Cline Associate Superintendent for Finance and Support Services Mr. R. Todd Erickson Associate Superintendent for Central Elementary Schools Mr. Craig H. Gfeller Associate Superintendent for Eastern Elementary Schools Mrs. Rita Everett Goss Associate Superintendent for Student Learning and Accountability Mrs. Jarcelynn M. Hart Associate Superintendent for Western Elementary Schools Mr. Keith A. Imon Associate Superintendent for Communications and Technology Services Mr. Keith J. Johnson Associate Superintendent for Human Resources Mr. Michael A. Mulgrew Associate Superintendent for High Schools P.O. BOX 389 MANASSAS, VA 20108 703.791.7200 WWW.PWCS.EDU Prince William County Public Schools (PWCS) does not discriminate in employment or in its educational programs and activities against qualified individuals on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, veteran status, or disability. PWCS provides equal access to the Boy Scouts and other designated youth groups. The following individual will handle inquiries regarding nondiscrimination policies, including Section 504 and Title IX: Associate Superintendent for Human Resources Prince William County Public Schools, P.O. Box 389, Manassas, VA 20108 Prince William County Public Schools Capital Improvements Program Fiscal Years 2017-26 Table of Contents Overview .................................................................................................................... 1 Recent Accomplishments ........................................................................................... 2 Major Changes ........................................................................................................... 2 Planning...................................................................................................................... 3 Funding ...................................................................................................................... 4 New Schools, Additions, and Other Bond-Funded Projects ..................................... 5 Site Acquisition .......................................................................................................... 7 Site Acquisition Funding ........................................................................................... 8 Renovations/Renewals ............................................................................................... 9 Major Maintenance .................................................................................................. 10 Schedule of Renovations and Renewals .................................................................. 11 Middle School Turf Field Conversion ..................................................................... 17 Summary .................................................................................................................. 18 Appendix A: School Facility Summary ................................................................ A-1 through A-4 Appendix B: Student Enrollment & Housing Data .............................................. B-1 through B-27 Appendix C: Identified School Sites ...................................................................... C-1 through C-9 Appendix D: School Construction Financial Data .............................................. D-1 through D-10 Appendix E: Energy Management .........................................................................E-1 through E-8
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