Township of Central Frontenac Regular Council January 12, 2016 – 4:00 PM Soldiers Memorial Hall, Sharbot Lake On
AGENDA Page
1. Call to Order
2. Approval of Agenda a) Approval of Agenda THAT the Agenda for the Council Meeting dated January 12, 2016 be approved as circulated (amended).
3. Disclosure of Pecuniary Interest and General Nature Thereof
4. Approval of Minutes 5 - 13 a) Approval of Minutes THAT the minutes of the Regular Council meeting held on December 8th, and Special Council Meeting held on December 21st, 2015 be approved as presented (amended).
5. Mayor's Remarks
6. Deferred Items
7. Staff Reports/Departmental Updates 14 - 15 a) BUILDING 01-2016 Construction Details - December 2015
THAT Council for the Township of Central Frontenac receive the December 2015 Construction Details report for information purposes.
16 b) PUBLIC WORKS 02-2016 Public Works Activity Report That Council for the Township of Central Frontenac receive the Public Works Activity Report dated January 12, 2016 for information.
17 c) PUBLIC WORKS 03-2016 Tipping Fees
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That Council for the Township of Central Frontenac approve the recommendation from the Public Works Manager to consider charging a tipping fee to each hard plastic item. (Lawn furniture, toys, laundry baskets, etc.).
18 d) PUBLIC WORKS 04-2016 Amnesty Load That Council for the Township of Central Frontenac accept this report regarding the Amnesty Program for information purposes.
8. Committee/Other Reports/Minutes 19 - 43 a) Quinte Conservation 2016 Flood Forecasting and Warning Program THAT the Council for the Township of Central Frontenac receive the Quinte Conservation 2016 Flood Forecasting and Warning Program for information.
44 - 47 b) District #4 Recreation Minutes Around the Rideau
THAT the Council for the Township of Central Frontenac receive the District #4 Recreation Minutes dated August 18, 2015 and "Around the Rideau" dated November/December 2015, for information.
9. Delegations/Presentations 48 - 49 a) Pine Meadow Nursing Home - Rev. Jean Brown That the Council for the Township of Central Frontenac receive the presentation from Rev. Jean Brown regarding Pine Meadow Nursing Home in Northbrook for information.
50 - 52 b) Pine Meadow Nursing Home Family Council - Brenda Martin Chairperson
That the presentation from Brenda Martin, Chairperson for Pine Meadow Nursing Home Family Council, be received for information.
10. Communications/Correspondence 53 - 69 a) Correspondence
That the Township of Central Frontenac receive for information the January 12, 2016 Correspondence.
11. Public Meetings
12. By-laws/Agreements 70 - 71 a) By-law 2016-01
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Borrowing By-law
That By-law 2016-01 being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2016 be read a first, second and third time and passed this 12th day of January, 2016.
72 - 73 b) By-law 2016-02 Interim Tax Levy By-law That By-law 2016-02 being a by-law to provide for an interim Tax Levy and to provide for the payment of taxes and to provide for penalty and interest of 1.25% per month be read a first, second and third time and passed this 12th day of January, 2016.
74 c) By-law 2016-03 Committee of Adjustment Appointment
That By-law 2016-03 being a by-law to appoint a committee of adjustment be read a first, second and third time and passed this 12th day of January, 2016.
75 - 77 d) By-law 2013-38, Schedule C Establish the Maintenance, Management, Regulation and Control of Municipally Owned Cemeteries within the Township of Central Frontenac. That Schedule "C" to By-law 2013-28 to Establish the Maintenance, Management, Regulation and Control of the Municipally owned Cemeteries within the Township of Central Frontenac be approved.
13. Notice of Motions
14. Giving Notice of Motion
15. New/Other Business a) 2017 Canada 150th Anniversary Mayor Frances Smith
THAT Council establish an ad hoc committee regarding Canada's 150th Anniversary and appoint the following members of council
78 b) Parham Library Kingston Frontenac Public Library
16. Closed Session
17. Adjournment 79 a) Adjournment
Page 3 of 79 Page
That By-law 2016-04 being a by-law to confirm the proceedings of council on the 21st day of December 2015 and the 12th January 2016 be read a first, second and third time and finally passed, that this meeting be adjourned until 4:00 p.m. Tuesday January 26th, 2016 at the Soldiers Memorial Hall, Sharbot Lake.
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TOWNSHIP OF CENTRAL FRONTENAC MINUTES OF THE REGULAR MEETING OF COUNCIL December 8, 2015
A regular meeting of the Council of the Township of Central Frontenac was held at the Soldiers Memorial Hall, Sharbot Lake, on Tuesday December 8, 2015
Present: Mayor Frances Smith, Deputy Mayor Jamie Riddell, Councillors Victor Heese, Bill MacDonald, Tom Dewey, Phillip Smith and Brent Cameron.
Regrets: Councillors Cindy Kelsey and Sherry Whan
Staff in attendance: Cathy MacMunn Clerk, Donna Longmire Executive Assistant, Bill Young Fire Chief, John Badgley Public Works Manager, Steve Reynolds, Jeremy Neven Chief Building Official, and Michael McGovern Treasurer
1. Call to Order Mayor Frances Smith called the meeting to order at 4:00 p.m.
2. Approval of Agenda The following items were added/deleted to the agenda: a) Public Works – Parking on Anne Street in Arden b) Communications – Multi Use Committee c) New and Other Business - CAO’s Shared Services Report d) Closed Session.
Resolution #437-2015
Moved by Phillip Smith Seconded by Brent Cameron
THAT the Agenda for the Council Meeting dated December 8, 2015 be approved as amended CARRIED
3. Disclosure of Pecuniary Interest and General Nature Thereof - NIL
4. Appointment of Deputy Mayor
Resolution #438-2015
Moved by Jamie Riddell Seconded by Phillip Smith
That the nominations for the appointment of Deputy Mayor for 2016 for the Township of Central Frontenac be opened. CARRIED
Councillor Jamie Riddell expressed his final comments as Deputy Mayor.
Resolution #439-2015
Moved by Phillip Smith Seconded by Jamie Riddell
That Councillor Brent Cameron and Bill MacDonald be nominated for appointment of Deputy Mayor to the Township of Central Frontenac for 2016. CARRIED
Approval of Minutes Page 5 of 79 AGENDA ITEM #a)
Resolution #440-2015
Moved by Jamie Riddell Seconded by Phillip Smith
That the nominations for the appointment of Deputy Mayor for 2016 for the Township of Central Frontenac be closed CARRIED
Councillors Brent Cameron and Bill MacDonald each said a few words on why they would like to be Deputy Mayor for 2016.
The vote ended in a tie and Mayor Smith broke the tie and Billl MacDonald was chosen as Deputy Mayor for 2016.
Resolution #441-2015
Moved by Phillip Smith Seconded by Jamie Riddell
That Bill MacDonald be appointed the Deputy Mayor for 2016 for the Township of Central Frontenac. CARRIED
Committee Appointments
Resolution #442-2015
Moved by Jamie Riddell Seconded by Victor Heese
That Council for the Township of Central Frontenac continue the Boards/Standing Committees appointments into the 2016 year as they were for 2015. CARRIED
5. Approval of Minutes
Resolution #443- 2015
Moved by Victor Heese Seconded by Jamie Riddell
That the minutes of the regular Council meeting held on November 24, 2015 be approved as presented. CARRIED
6. Mayors Remarks I want to remind everyone, Festival of Trees is this week, and tree lighting happens at 6 pm on the 10th which is Thursday night. This is the 15th anniversary, with the theme of Christmas, Yesterday, Today, and Tomorrow. Try to get to this event, many volunteers have put in many hours of work to make this event happen. Thanks to All the Festival of Trees Volunteers!! I attended the Frontenac Stewardship Forum in Verona on the 26th, great presentations by a number of very knowledge individuals. In total we had 12 speakers throughout the day which included our own Gray Merriam, very informative day. I went to Maynooth last Friday to the Rural Mayors Forum of Eastern Ontario. A great meeting and as you have seen, a press release was sent out. As well Ron Higgins did an interview for CBC radio this morning about the group. Everyone is working hard to bring our rural issues to a number of "ears" which will include the Government, Eastern Ontario Wardens Caucus, ROMA/OGRA, FCM and anyone else that will listen. It is time the small rural areas had a voice.
Approval of Minutes Page 6 of 79 AGENDA ITEM #a)
Last night I attended the Limestone District Board of Education's inaugural meeting, I brought greetings on behalf of Central Frontenac along with the Mayor Patterson, Mayor Vandewal, Mayor Higgins and Mayor Doyle. On Friday, I am meeting with members of the Library Board at the new Parham Library site. We need to look at getting the inside set up and establish an opening date. I know the board has concerns about usage going forward, I think we all are. As we said at our public meeting in Parham, we could be in a "use it or lose" situation down the road. So hopefully, with the new building, people will want to spend more time in the Library. Coming up next week is inter-agency meeting as well as the election of Warden at County Council. I am running and if all goes well, will be the next Warden of Frontenac County.
7. Staff Reports
Planning Services Update Joe Gallivan, Frontenac County Planner presented the 2016 Work plan. Joe announced that Reid Shepherd has been hired by the County to replace Peter Young as Community Planner. Reid will be in Central Frontenac one day a week to meet with individuals to answer planning questions or to pre- consult on applications.
Resolution #444-2015
Moved by Jamie Riddell Seconded by Victor Heese
That Council for the Township of Central Frontenac receive the Planning Services Update and the 2016 Work plan for information purposes. CARRIED
November 2015 Construction Report Jeremy Neven Chief Building Official presented the Building and Septic Re- Inspection reports to council.
Resolution #445-2015
Moved by Jamie Riddell Seconded by Victor Heese
That Council for the Township of Central Frontenac receive the November 2015 Construction Details report for information purposes. CARRIED
Septic Re-inspection
Resolution #446-2015
Moved by Victor Heese Seconded by Jamie Riddell
That Council for the Township of Central Frontenac approve the press release titled “Septic Sense” for publication in the local papers; And Further, that council direct staff to develop a “Septic Sense” section for the Township website to provide information about septic maintenance as well as links to helpful resources. CARRIED
Public Works Activity Report John Badgley Public Works Manager and Steve Reynolds Public Works Supervisor presented the Public Works and Waste Management Report.
Approval of Minutes Page 7 of 79 AGENDA ITEM #a)
John Badgley also spoke on the request for parking on Anne Street and explained that he would advise that no parking be allowed in this area as per the parking by-law and will be reviewing our by-lay.
Resolution #447-2015
Moved by Bill MacDonald Seconded by Tom Dewey
That Council for the Township of Central Frontenac receive the Public Works Activity Report dated December 8, 2015 for information CARRIED Waste Site and Closure Day
Resolution #448-2015
Moved by Tom Dewey Seconded by Bill MacDonald
That Council for the Township of Central Frontenac approve the recommendation of the Public Works Manager to close the Olden Waste Site on Mondays and open on Fridays and that this take effect as of February 1, 2016; and that all waste sites close on Remembrance Day due to low traffic counts; And further, that staff be directed to advertise in the local papers and on the website; and that an updated Waste Management By-law come forth in January 2016. CARRIED
Fire and Emergency Services Bill Young Fire Chief presented the Fire and Emergency Services report.
Resolution #449-2015
Moved by Tom Dewey Seconded by Bill Young
That Council for the Township of Central Frontenac receive the Fire and Emergency Services report dated December 8, 2015 for information purposes only. CARRIED
Accounts Payable Michael McGovern Treasurer presented the Financial Reports.
Resolution #450-2015
Moved by Bill MacDonald Seconded by Tom Dewey
That Council for the Township of Central Frontenac approve the Accounts Payable reports dated November 19, 26 & 30, 2015 totalling $1,643,817.54 as prepared by the Treasurer. CARRIED
Section 357/358 Applications
Resolution #451-2015
Moved by Bill MacDonald Seconded by Tom Dewey
That Council for the Township of Central Frontenac approve the following reduction of Assessments pursuant to the Municipal Act. Roll Number 10-39-080-030-19075-0000 Smith, Myron and Yack, Jayne, for the period of January 1, 2013 to December 31, 2014 as reported by MPAC. Reason – Gross or manifest clerical/factual error – (357) (1) (f)
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And further that Council approve an adjustment of taxes to be calculated by the tax department for the related period. CARRIED
Apportionment of Taxes
Resolution #452-2015
Moved by Tom Dewey Seconded by Bill MacDonald
That Council for the Township of Central Frontenac approve the following apportionments of assessment as recommended by MPAC for the year 2015 as applicable for the following roll numbers: 10-39-040-020-18801-0000, & 10-39-040-020-18805-0000. CARRIED
Council discussed the direction they wanted to head with the 2016 Budget. Treasurer Michael McGovern gave a verbal report regarding some areas of pressures such as policing costs that need to be considered in the Budget. Council agreed that they would like to have the tax rate as the previous year. Friday January 29th, 2016 has been set for an all-day budget meeting.
Former Sharbot Lake Public School
Resolution #453-2015
Moved by Victor Heese Seconded by Tom Dewey
That Council for the Township of Central Frontenac support the recommendation of the Clerk Administrator to offer the surplus equipment from the former Sharbot Lake Public School to the non-profit organizations first, and then to the general public for a nominal fee; And further, that staff be directed to go forward with the minimal maintenance and security of the recently purchased properties. CARRIED
7. COMMITTEE/OTHER REPORTS/MINUTES
Bill MacDonald presented a verbal report on the Multi Use Cultural Centre Committee.
Resolution #454-2015
Moved by Tom Dewey Seconded by Victory Heese
That the Council for the Township of Central Frontenac receive the following Committee/Other Reports/Minutes for information: 1. Rideau Valley Conservation Authority Minutes October 22, 2015 2. Eastern Ontario Trails Alliance Minutes October 15, 2015 3. Economic Development Minutes November 3, 2015 4. Around the Rideau Nov/Dec 2015 5. Rural Mayors Forum of Eastern Ontario Meeting Minutes Nov. 2015 6. Multi-Use Cultural Committee, December 8, 2015 7. CAO’s Shared Services Report Card, December 8, 2015
CARRIED
8. DELEGATION/PRESENTATION
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Louise Moody Executive Director of North Frontenac Community Services presented the 2015 and the 2016 Youth Program activities.
Resolution #455-2015
Moved by Victor Heese Seconded by Tom Dewey
That the Council for the Township of Central Frontenac receive the presentation from Louise Moody, Executive Director of North Frontenac Community Services on the Youth Program for information. CARRIED
9. COMMUNICATIONS/CORRESPONDENCE
Council asked staff to bring back a report regarding the needed repairs for the boat launch on Big Gull Lake.
Resolution #456-2015
Moved by Tom Dewey Seconded by Victor Heese
That the Township of Central Frontenac receive the December 8, 2015 Correspondence for information. CARRIED
11. NEW AND OTHER BUSINESS
Councillor Victor Heese reviewed the report on the Re-Use Centre with council.
Resolution #457-2015
Moved by Victor Heese Seconded by Jamie Riddell
That the Council for the Township of Central Frontenac receive the Re-Use Centre report for information;
And further, that a Re-use Centre Committee be established with the following members of council sitting on this committee Victor Heese and Bill MacDonald CARRIED
Resolution #458-2015
Moved by Victor Heese Seconded by Jamie Riddell
That the following persons be appointed as citizen representatives on the Re-use Committee: Peter deBassecourt, Mike Steeves, Mike Procter, Tracy Bamford, Mike Roseberry; and that Janet Barr will act as an advisor to the committee CARRIED
12. CLOSED SESSION
Resolution #459-2015
Moved by Jamie Riddell Seconded by Victor Heese
THAT Council move into Closed Session to discuss matters about
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1) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Municipal Act 239, (2) (f). CARRIED Resolution #460-2015
Moved by Phillip Smith Seconded by Brent Cameron
THAT Council rise from Closed Session and that council provide direction to staff regarding;
1) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Municipal Act 239 (2) (f). CARRIED
14. ADJOURNMENT
Resolution #461-2015
Moved by Brent Cameron Seconded by Phillip Smith
That By-law 2015-46 being a by-law to confirm the proceedings of council on the 8th day of December, 2015 be read a first, second and third time and finally passed, and that this meeting be adjourned until 4:00p.m. Tuesday January 12, 2016 at the Soldiers Memorial Hall, Sharbot Lake.
CARRIED
Meeting adjourned at 6:00 p.m.
______Mayor Frances Smith Clerk Administrator Cathy MacMunn
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TOWNSHIP OF CENTRAL FRONTENAC MINUTES OF A SPECIAL MEETING OF COUNCIL December 21, 2015
A special meeting of the Council of the Township of Central Frontenac was held at the Municipal Office, Sharbot Lake, on Thursday December 21, 2015
Present: Mayor Frances Smith, Deputy Mayor Jamie Riddell, Councillors Bill MacDonald, Sherry Whan, Victor Heese, Brent Cameron, Phillip Smith, and Cindy Kelsey
Regrets: Councillor Tom Dewey
Staff in Attendance: Cathy MacMunn Clerk Administrator, Michael McGovern Treasurer/Deputy Clerk, and Jeremy Neven Chief Building Official
1. Call to Order Mayor Frances Smith called the meeting to order at 6:00 p.m. The meeting was called to deal with the former Sharbot Lake Public School.
2. Approval of Agenda
Motion #462-2015
Moved by Bill MacDonald Seconded by Victor Heese
That the agenda for the Special Council meeting December 21st, 2015 be approved as circulated.
CARRIED
3. Disclosure of Pecuniary Interest and General Nature Thereof - NIL
4. Former Sharbot Lake Public School
A discussion regarding the former Sharbot Lake Public School was brought forward after a walk-through of the school last Thursday, December 17th, 2015. Jeremy Neven Chief Building Official, presented to council the following options: 1. Keep building as is - Reduce costs - $30,000 carry costs, plumbing, heating, etc. 2. Shut everything off, heat, well, etc. - $2,000 to blow heating and plumbing lines 3. Demolish the building - RFQ, $150,000 (after salvage) 4. Repurpose the building - For another use - Asbestos needs to be removed, etc. - Accessibility issues.
Jeremy mentioned that we need to get an RFP to look at what the costs will be to demolish the building and that it may be take a month and a half to receive them. Council can look at it during budget time and make the decision on when to demolish.
It was suggested that possibly the Fire Department could use the building for smoke training and council did not agree to use it for that purpose because of liability.
Motion #463-2015
Moved by Bill MacDonald Seconded by Victor Heese
That the Township of Central Frontenac decommission the Sharbot Lake Public School to allow staff time to receive an RFP for the cost of a complete decommission CARRIED \
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6. Adjournment
Motion #464-2015
Moved by Jamie Riddell Seconded by Phillip Smith
That this Special meeting be adjourned until the next regular Council meeting scheduled for January 12, 2016 at the Soldiers Memorial Hall.
CARRIED
Meeting adjourned at 7:00 PM
______Mayor Frances Smith Clerk Administrator Cathy MacMunn
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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL
Report Number: 01-2016 Date of Meeting: January 12, 2016 From: Jeremy Neven, CBO
Re: Construction Details – December 2015
Dec-15 Dec-14 Dec-13 Construction Value $89,000 $645,000 $113,400 Construction Value, Year to Date $7,055,805 $5,309,952 $5,729,490 Permit Fees $1,228 $8,772 $1,284 Permit Fees, Year to Date $100,127 $69,763 $68,459 Number of Permits in 4 5 4 Total, Year to Date 116 111 118 New Residential Units 0 0 New Residential Units, Year to Date 18 10 15 New Seasonal Units 0 0 1 New Seasonal Units, Year to Date 7 3 6 New Com/Inds/Inst Units 0 1 0 New Com/Inds/Inst Units, Year to Date 1 1 0
$8,000,000
$7,000,000
$6,000,000
$5,000,000 Dec-15 $4,000,000 Dec-14 $3,000,000 Dec-13
$2,000,000
$1,000,000
$0 Construction Value Construction Value, Year to Date
BUILDING 01-2016 Construction Details - December 2015 Page 14 of 79 AGENDA ITEM #a)
140
120
100
80
60 Dec-15 Dec-14 40 Dec-13
20
0 Number of Permits in Total, Year to Date
BUILDING 01-2016 Construction Details - December 2015 Page 15 of 79 AGENDA ITEM #b)
REPORT TO COUNCIL Public Works and Waste Management Services
REPORT NUMBER: 2-2016 FROM: John Badgley, Public Works Manager DATE OF MEETING: Jan 12, 2016 SUBJECT: Activity Report
Road Maintenance and Operations:
We have been out plowing, sanding and salting Continuing to monitor beaver issues Brushing is ongoing. Grading was on and off when weather permitted up till Xmas They are patching throughout the township. Repaired a washout on Mclean Rd due to broken beaver dam.
PUBLIC WORKS 02-2016 Public Works Activity Report Page 16 of 79 AGENDA ITEM #c)
THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC
REPORT TO COUNCIL
Report Number: 3-2016 Date of Meeting: January 12, 2016 From: John Badgley, Public works Manager
Re: Proposal of Tipping Fees on Hard Plastic Items at Waste Sites
A. RECOMMENDATION(S)
That Council for the Township of Central Frontenac approve the recommendation from the Public Works Manager that the Township consider starting to charge a tipping fee to each hard plastic item. (Lawn furniture, toys, laundry baskets, etc.)
B. BACKGROUND/ INFORMATION
There is no longer a market for hard plastic items such as lawn furniture, toys, laundry baskets etc. due to the low price of oil and the high cost of recycling these items. In speaking to the companies that had previously taken these items they are predicting that this will be a long term stoppage or if it even returns at all. Therefore, these items will remain in the land fill sites.
An option that needs to be investigated is grinding this material so that it uses less space in the waste sites and can be used as cover material.
Therefore, to help reduce the amount of these items coming into the waste sites that we possibly look at charging a tipping fee.
C. FINANCIAL IMPLICATIONS
With charging a tipping fee per item we potentially could have an income from this, which in turn will be invested back into grinding this material so that it uses less space in our waste sites and can be used as cover.
D. ATTACHMENTS - Nil
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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC
REPORT TO COUNCIL
Report Number: 4-2016 Date of Meeting: January 12, 2016 From: John Badgley, Public Works Manager
Re: Amnesty Loads
A. RECOMMENDATION(S)
That Council for the Township of Central Frontenac accept this report regarding the Amnesty Program for information purposes.
B. BACKGROUND/ INFORMATION
We now have the numbers from the 2015 Amnesty Loads. There was a total of 800 loads brought into the waste sites. To help with extending the life of the waste sites we need to move forward by diverting/charging for this material. People are taking the opportunity to clean up their homes and yards along with the large seasonal residents who bring these items to our sites as they have to pay to dispose of them elsewhere.
I am aware that last March council passed a resolution to extend the Amnesty Program to the end of Council’s term which is November 30, 2019. I would like council to reconsider their decision on allowing the Amnesty Program.
C. FINANCIAL IMPLICATIONS
It is estimated that we have lost approximately $20,000.00 in revenue and shortened the life of the waste sites.
D. ATTACHMENTS Nil
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2016 Flood Forecasting and Warning Program
For more information: www.quinteconservation.ca (613) 968-3434 or (613) 354-3312 RR 2, 2061 Old Highway 2 • Belleville, ON • K8N 4Z2
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CONTENTS
1.0 INTRODUCTION 3
1.1 Emergency Management and Civil Protection Act 4
2.0 ROLES AND RESPONSIBILITIES OF AGENCIES 5
2.1 Municipal Role 5
2.1.1 Sandbags 5
2.2 Conservation Authority Role 6
2.2.1 Data Collection and Assessment 6
2.3 Provincial Role (Surface Water Monitoring Centre) 7
3.0 FLOOD MESSAGES 9
3.1 TYPES OF FLOOD MESSAGES 10
3.1.1 Water Safety Statement 10
3.1.2 Flood Outlook Statement 10
3.1.3 Flood Watch 10
3.1.4 Flood Warning 10
4.0 FLOOD RESPONSE PROCEDURES 11 4.1 ComMunications and Operations Related to Municipal Emergency Operations Centres 11
5.0 WHERE TO ORDER SAND BAGS 12
6.0 QUINTE CONSERVATION CONTACT INFORMATION 13
6.1 Flood Coordinators 13
6.2 McLeod Dam Operator 13
6.3 Flood Communications 14
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7.0 DATA COLLECTION SITES 15
7.1 Moira River Watershed 15
7.2 Napanee River Watershed 15
7.3 Prince Edward County Watershed 15
8.0 EXTREME EVENTS IN QUINTE 22
8.1 Moira River 22
8.2 Salmon River 23
8.3 Napanee River 24
9.0 HIGH RISK AREAS FOR MUNICIPALITIES 25
9.1 Moira RIver Watershed 25
9.2 Napanee Region Watershed 25
9.3 Prince Edward Region Watershed 26
There is a map at the back of this booklet showing high risk flood areas.
With special thanks to the GTA Conservation Authorities Flood Group for providing some of the information in this booklet.
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1.0 INTRODUCTION Quinte Conservation acts in an advisory capacity only, providing continuous monitoring of flood conditions. Quinte Conservation is not responsible for flood fighting other than in the operation of its own dams. During a flooding situation, Quinte Conservation’s office will be staffed appropriately to monitor water levels and weather conditions on a 24-hour basis if required. The responsibility for dealing with flood contingency planning in Ontario is shared by municipalities, Conservation Authorities and the Ministry of Natural Resources (MNR), on behalf of the province. As with all emergencies, municipalities have the primary responsibility for the welfare of residents, and should incorporate flood emergency response into municipal emergency planning. The MNR and the Conservation Authorities are primarily responsible for operating a forecasting and warning system, and the province may coordinate a response in support of municipal action. Quinte Conservation has developed a Flood Forecasting and Warning Service for its municipalities and residents within their watershed and the shoreline of Lake Ontario. The purpose of this service is to reduce risk to life and damage to property by providing local agencies and the public with notice, information and advice so that they can respond to potential flooding and flood emergencies. This Flood Forecasting and Warning Program is intended for all public officials and agency staff likely to play a role in the prevention, mitigation, preparedness, response and recovery pertaining to flood events. This version of the Program provides general information on the Quinte Conservation Forecasting and Warning System, as well as specific information and contacts for municipalities within its jurisdiction.
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1.1 EMERGENCY MANAGEMENT AND CIVIL PROTECTION ACT
Ontario’s Emergency Management and Civil Protection Act (EMCPA, 2006) sets out requirements for the development, implementation and maintenance of municipal and ministry emergency management programs. These comprehensive emergency management programs are based on the five principles of emergency management: prevention, mitigation, preparedness, response, and recovery. The province describes six “pillars of preparedness”; each an essential component of an emergency management program, including:
1. Emergency Plans 2. Emergency Operations Centre 3. Training 4. Exercises 5. Emergency Information 6. Public Education The province has assigned the emergency response responsibility for flooding to the MNR, which includes flood forecasting and warning as well as flood control operations. Where a Conservation Authority exists, the province relies on the Conservation Authority to assist them in their assigned responsibilities for flooding. Quinte Conservation’s Flood Forecasting and Warning Program provides vital service to our municipal partners to ensure that the flood aspects of these components are met.
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2.0 ROLES AND RESPONSIBILITIES OF AGENCIES
2.1 MUNICIPAL ROLE
Under the Emergency Management and Civil Protection Act (Ontario Regulation 380/04), municipalities have the primary responsibility and authority for response to flooding and flood emergencies, and also for the welfare of residents and protection of property. In order to fulfill this responsibility, municipalities should ensure that emergency plans are kept current and tested on a regular basis. Upon receiving a Flood Watch or Flood Warning municipalities shall: 1. Notify appropriate municipal officials, departments and agencies in accordance with their municipal emergency plan. 2. Determine the appropriate response to a flood threat and, if warranted, deploy municipal resources to protect life and property. 3. If required, declare a flood emergency and implement their emergency response plan. 4. Request provincial assistance under the Emergency Management and Civil Protection Act, if municipal resources are inadequate to respond to the emergency. 5. Maintain liaison with Conservation Authority Flood Coordinators.
2.1.1 Sandbags Each Municipality that traditionally experiences spring flooding must have its own supply of sandbags; however, Quinte Conservation has a stock of 40,000 sandbags for emergency use should its member municipalities run short. Please note that over 2,000 sandbags are required to construct a dyke 4 feet high by 100 feet long.
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2.2 CONSERVATION AUTHORITY ROLE
Conservation Authorities have several areas of responsibility for flooding and flood emergencies:
1. Support municipal flood emergency planning by providing technical advice pertaining to flood risk (e.g., hydrology, hydraulics, flood vulnerable areas, etc.) and engaging in flood mitigation projects to reduce flood risk prior to flood events. 2. Maintain a local network, collect data, and monitor watershed and weather conditions daily in order to provide timely warning of anticipated or actual flood condition. Provide updated forecasts and other supporting technical data pertaining to flood conditions under their jurisdiction during an event. 3. Issue flood messages to municipalities and other appropriate agencies, including the media and the public, to advise of potential flooding when appropriate. 4. Operate Conservation Authority dams and flood control structures to reduce the effects of flooding when appropriate. 5. Maintain communications with municipalities and the Surface Water Monitoring Centre of the MNR during a flood event.
2.2.1 Data Collection and Assessment In order to forecast a flood and to provide as much advance notice as possible, Quinte Conservation staff collects data from five different sources:
1. Weather forecasts and runoff conditions from the Surface Water Monitoring Centre (MNR), CFB Trenton and various weather websites. All information is updated daily. 2. Quinte Conservation stream gauges located throughout the watershed; water level, temperature and precipitation amounts are collected hourly.
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3. Quinte Conservation staff perform snow measurements twice each month; snow depth and water content are measured. 4. In areas prone to frazil ice flooding (Moira River Watershed) ice measurements are taken. The ice sheet, as well as the depth and viscosity of frazil ice below the ice sheet are measured. Daily visual assessment of rivers and lakes by Quinte Conservation staff plus the observation of staff gauges (generally a metre stick attached to bridges used by staff to monitor water levels). This activity includes documenting the extent of any flood damages. 5. Snow depth and water content measured in our network of gauges. Quinte Conservation’s Flood Forecasting System enables staff to predict the amount of runoff from a rainfall or snow melt event as well as the approximate time when the peak water levels will be experienced. Remote gauging stations monitor rainfall; snow accumulation is monitored by direct measurement. Water level gauges also provide us with real time river flows. By comparison to documented events, staff can predict the time to peak for each river. Also, by monitoring upper stream gauges, we can make a prediction of the peak amount of runoff that will be experienced downstream. Quinte Conservation also uses a computer model to predict the amount of runoff that could result based on watershed conditions at the time using predicted rainfall depths. This computer model provides early awareness to staff of the potential for flooding conditions.
2.3 PROVINCIAL ROLE (SURFACE WATER MONITORING CENTRE)
1. Operate and maintain a provincial forecasting and warning system to alert MNR District Offices and Conservation Authorities of potential meteorological events that could create a flood hazard. 2. Maintain communications with MNR District Offices and Conservation Authorities regarding the status of provincial flood potential.
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3. Receive messages from Conservation Authorities, MNR District Offices and other agencies and provide analysis and information that is used to guide the MNRs response to a flood. 4. Assists the MNR Districts where Conservation Authorities do not exist in the preparation of river response forecasts, daily planning cycle, and the monitoring of local storm conditions.
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3.0 FLOOD MESSAGES A flood is defined as a situation where water levels in a watercourse exceed the channel banks. Quinte Conservation operates a 24-hour flood forecasting and warning program that monitors weather forecasts and watershed conditions. This information is used to assess the potential for flooding. When spring melt or severe storms are anticipated, Quinte Conservation estimates the severity, location, and timing of possible flooding, and provides these forecasts to local agencies. Quinte Conservation uses an array of technologies to disseminate flood messages. Quinte Conservation issues messages using email including Constant Contact email, Twitter, Facebook, media releases and website technologies. During a power or internet outage at the Quinte Conservation office a facsimile will be used. Messages are sent to designated individuals within municipalities and other local agencies. These individuals, in turn, are responsible for relaying the message to relevant individuals and departments within their organizations, and activating their role as defined by their organization’s Emergency Response Plan. In order to improve the understanding of flood messages sent by Quinte Conservation, flood messages may include the following terminology to describe the magnitude of anticipated flooding. No Flooding: Water levels remain within channel banks. Nuisance Flooding: Flooding of low lying lands. However, road access remains available and no structures will be flooded. Minor Flooding: Potential for some structural flooding and sections of road access may be impassable. No evacuation is required. Major Flooding: Potential for significant basement flooding, some 1st floor flooding, and significant road access cuts. Evacuation possibly required. Severe Flooding: Potential for many structures to be flooded, major disruption of roads and services. Evacuation is required due to risk to life and major damages to residential, industrial, commercial and/or agricultural sites. The event may produce negative environmental impacts caused by spills of
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hazardous substances such as sewage, oils, chemicals, etc., that pose a threat to public safety and/or to the ecosystem.
3.1 TYPES OF FLOOD MESSAGES
When conditions warrant, Quinte Conservation will communicate with local agencies using one of the following types of messages: 3.1.1 Water Safety Statement A Water Safety Statement indicates that high flows, unsafe banks, melting ice or other factors could be dangerous for users such as anglers, boaters, swimmers, children or pets. Flooding is not expected.
3.1.2 Flood Outlook Statement A Flood Outlook Statement gives early notice of the potential for flooding based on weather forecasts calling for heavy rain, snow melt, high wind or other conditions that could lead to high runoff, cause ice jams, lakeshore flooding or erosion.
3.1.3 Flood Watch This level notifies that the potential for flooding exists within specific watercourses and municipalities. Municipalities, emergency services and individual landowners in flood-prone areas should prepare.
3.1.4 Flood Warning A Flood Warning means flooding is imminent or already occurring in specific watercourses or municipalities. Municipalities and individuals should take action to deal with flood conditions. This may include road closures and evacuations.
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4.0 FLOOD RESPONSE PROCEDURES As previously mentioned, during an actual flood event the primary responsibility for the welfare of residents and protection of property rests with the municipality. Upon receiving a flood message, municipalities should monitor their local conditions and determine the appropriate action, which may include activating their Emergency Response Plan. Where a flood emergency is beyond the capacity of a municipality, provincial assistance can be requested in accordance with the municipality’s Emergency Response Plan. During a flood, Quinte Conservation will continue to provide updated information as well as technical advice on flood mitigation. During the emergency, Quinte Conservation staff will continue to advise the Surface Water Monitoring Centre (MNR) of the status of the situation. The Centre will be responsible for updating and relaying information related to the emergency to the Ministry’s District Offices.
4.1 COMMUNICATIONS AND OPERATIONS RELATED TO MUNICIPAL EMERGENCY OPERATIONS CENTRES
The Province of Ontario, through its Emergency Management and Civil Protection Act legislation, requires all municipalities to have valid emergency response plans and procedures in place. One component of this requirement is the need to have a defined Emergency Operations Centre (EOC) where municipal activities can be undertaken in the event of an emergency. Under normal flooding operations where there is no need to activate the EOC, Quinte Conservation will provide information as requested by their local municipalities. Quinte Conservation will present one or more members of staff at the EOC (if resources permit) where staff will coordinate flood related information and advice.
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5.0 WHERE TO ORDER SAND BAGS Burtex Industries Arthur Saunders 66 Bartor Road Weston, ON M9M 2G5 P: 1-800-268-0908 C: 416-315-2396 F: 416-740-2261 E: [email protected] http://www.burtexburlap.com/
Polytarp Products
Irving Kohl 350 Wildcat Road Toronto, ON M3J 2N5 P: 1-800-606-2231 x 280 P: 416-633-2231 x 280 F: 416-633-1685 E: [email protected] http://www.polytarp.com/
Vince Products Inc. / Harnois Shelters
Vivianne Dion 507 Route 158 St-Thomas, QC J0K 3L0 P: 866-661-6646 x 203 F: 450-755-6878 E: [email protected] http://www.abrisharnois.com/en/ Page 12 of 26
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6.0 QUINTE CONSERVATION CONTACT INFORMATION
6.1 FLOOD COORDINATORS
Terry Murphy – General Manager E: [email protected] P: 613-968-3434 ext. 103 C: 613-391-4040 Christine McClure – Water Resources Manager E: [email protected] P: 613-968-3434 ext. 130 C: 613-848-1286 Paul McCoy – Planning and Regulations Manager E: [email protected] P: 613-968-3434 ext. 108 C: 613-967-7236 Back up phone / facsimile if main line out of service (613) 968-4949
6.2 MCLEOD DAM OPERATOR
Tom Sweet – Dam Operator E: [email protected] C: 613-847-1317
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6.3 FLOOD COMMUNICATIONS
Jennifer May-Anderson – Communications Manager E: [email protected] P: 613-968-3434 ext. 125 C: 613-847-1764
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7.0 DATA COLLECTION SITES
7.1 MOIRA RIVER WATERSHED
7.2 NAPANEE RIVER WATERSHED
7.3 PRINCE EDWARD COUNTY WATERSHED
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%&41
Skootamatta Lake
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Hayward Long Reach )" )" )" )"
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Quinte Conservation 2016 Flood Forecasting and Warning Progr... Page 35 of 79 AGENDA ITEM #a)
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Quinte Conservation 2016 Flood Forecasting and Warning Progr... Page 36 of 79 Quinte Conservation 2016 Flood Forecasting and Warning Progr...
)" )" )" )" )" )" )" )" )" 37 %Ñ )" )" %& 62)" )" )" )" %&" ) )" )" )" )" )" )" )" Hay Bay Bay of Quinte )" )" )" %Ñ 62 %& )" Hayward Long Reach Bay of Muscote 33 Quinte Bay )" )" %& Adolphus Reach
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North )" Bay Pleasant Prince Edward Bay Bay )" Huyck's Bay We st )" Wellington Bay Lake )" East Lake )"
Athol Bay
Page 37 of 79 Soup Harbour AGENDA ITEM #a)
Lake Ontario
Lake Ontario AGENDA ITEM #a)
8.0 EXTREME EVENTS IN QUINTE Quinte Conservation staff have reviewed the flow records from several stream flow stations in the Quinte area. The records range from 100 years of record for the Moira River to 56 years for Salmon River. Typically flood events occur in the spring and all the largest events are spring runoff events. River flow peaks are driven by a combination of snow melt and spring rains.
8.1 MOIRA RIVER
In Moira River at Foxboro the following years rank the highest for flood flows.
Year Date Peak Daily (cms)
1981 26-Feb 364 1936 31-Mar 351 1976 3-Apr 343 2014 17-Apr 341 1948 25-Mar 314 1928 9-Apr 311 1980 24-Mar 306 1917 30-Mar 294 1947 10-Apr 292 1952 8-Apr 292 1960 9-Apr 286 1987 8-Apr 286 2008 15-Apr 285 The most common date for the peak to arrive is April 9th. In an average year the peak arrives on April 1 (this is affected by the fall events). The median
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date for the peak spring runoff event is April 5th. Peaks occurring within one standard deviation of the mean fall between March 18th and April 30th.
8.2 SALMON RIVER
In the Salmon River at Shannonville the following years rank the highest for flood flows (cms).
Year Date Peak Daily (cms)
1981 21-Feb 106 1960 4-Apr 104 2014 9-Apr 99 1959 3-Apr 88.1 1976 28-Mar 86.4 1974 5-Apr 80.1 1993 31-Mar 78.3 1971 14-Apr 77.9 2005 4-Apr 76.8 1982 4-Apr 76.2 1973 18-Mar 75 2008 13-Apr 74.7 The most common date for the peak to arrive is April 4th. In an average year the peak arrives on March 20th (this is affected by the fall events). The median for the peak spring event is April 2nd. Peaks occurring within one standard deviation from the mean fall between March 7th and April 16th.
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8.3 NAPANEE RIVER
This gauge was moved to Camden East in 1974. Previous records exist from 1916 to 1974 for the former location in Napanee. Statistics were not performed on the earlier gauge.
Year Date Peak Daily (cms)
2014 15-Apr 80 1976 1-Apr 76.5 1981 24-Feb 66.2 2008 14-Apr 59.3 1993 11-Apr 53.6 1978 13-Apr 53.5 1982 4-Apr 52.4 1974 7-Apr 51 1997 8-Apr 50.6 1980 25-Mar 49.7 2005 6-Apr 47.3 The most common date for the peak to arrive is April 14th. In an average year the peak arrives on March 19th (this date is affected by the fall events). The median for the peak spring event is April 3rd. The mean of the spring events occurs on March 24th. Peaks occurring within one standard deviation from the mean fall between February 21st and April 5th.
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9.0 HIGH RISK AREAS FOR MUNICIPALITIES Flooding can occur from a number of factors, or combinations thereof, such as heavy snowfall combined with late or rapid snowmelts, deep frost and/or excessive rainy weather, or ice jams. Municipalities should prepare flood warning plans for each flood prone area. The major flood prone areas are as follows:
9.1 MOIRA RIVER WATERSHED
• Moira River at Bannockburn; Village of Tweed; East Channel Outlet; Latta; Plainfield; Foxboro; and the City of Belleville • Skootamatta River at Actinolite • Deer Creek in the Village of Madoc • Stoco Lake • Moira Lake
9.2 NAPANEE REGION WATERSHED
• Napanee River at Yarker; Camden East; Petworth Bridge; Newburgh; and Strathcona • Salmon River at Waddingham Valley; Croydon; Teskey Road Bridge; Kingsford; and Arden • White Lake (Sheffield Twp.) • Verona (Rock) Lake • Big Clear Lake • Varty Lake • Hambly Lake • Howes Lake • Thirteen Island Lake
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9.3 PRINCE EDWARD REGION WATERSHED
• Macaulay Creek/Marsh Creek/Hospital Creek all within the town of Picton • Bloomfield Creek in Bloomfield • Lane Creek in Wellington • Slab Creek in Hillier • Consecon Creek in Consecon
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Quinte Conservation Watershed
TOWNSH IP OF ADDINGTON HIGHLANDS
Upper Partridge Lake Dafoe Lake
Merrill Lake Joeperry Lake TOWNSHIPS OF Whitefish Lake TUDOR & CASHEL TOWNSHIP OF NORTH FRONTENAC
Grimsthorpe Lake
Pringle Lake
Skootamatta Lake
Sheldrake Lake
Jordan Lake
Lingham Lake TOWNSHIP OF CENTRAL TOWNSHIPS OF FRONTENAC TUDOR & CASHEL 41 Deerock Lake 7
Arden Big Clear Lake 7 Wolf Lake 62 Robinson Lake
MUNICIPALITY OF TWEED Bannockburn
TOWNSHIP OF MADOC 2 e k a e L k t a o L p e Eldorad g 11 o Lake D n o th L f 20 i d F l e i f f e h S
12 Actinolite 41 8 TOWNSHIP OF ST Thirteen I MUNICIPALIT ONE MILLS sland Lake Y OF 7 38 MARMORA &J aLrviAs LKakEe 39 Village of Madoc 19 Howes Lake Moira Lake Village of Tweed 7 Verona Lake 38 Stoco Lake Ha 13 mbly Lake 37Ea White Lake st Channe1l3 Outlet Bend Bay 14
M UNICIPALITY OF 3 Croydon TOWNSHIP OF CENTRE HASTINGS Teskey Rd Bridge Petworth Bridge STIRLING-RAWDON Moira River 2 6 14 TOW 4 Varty Lake NSHIP OF TOWN OF SOUTH FRONTEN GREA AC 8 TER NAPANEE Village of Yarker Salmon River 41 1 Camden East Road 12 Newburgh 6 7 41 Latta Napanee River Plainfield Strathcona Kingsford TOWNSHIP OF TYENDINAGA 11
5 Wadding 14 ham Valley 37 15 Foxboro CITY OF BELLEVILLE 62 CITY 1 OF QUINTE WEST LOYALIST TOWNSHIP 31
2 1 18 2 City of Belleville 9
Hay Bay
Bay of Quinte h c a e R
g n o L 28
e ov 49 C rs Muscote Bay e ny ri P 23 14 3 Adolphus Reach e ak l n L ana bli 5 y C Ro urra 62 M 2 Picton Bay 7 COUNTY OF PRINCE E 19 4 DWARD Hospital Creek 1 ake Macaulay Creek 25 on L Weller's Bay sec 8 Con Town of Picton 0 2.5 5 10 15 20 Village of Consecon Marsh Creek 13Smith Bay Village of Hillier 33 V North illage of Bloomfield Bay Vi 27 llage of Wellington 12 Kilometers Pleasant 17 Bay 10 Prince Edward B 11 ay Huyck's Wellington B Bay ay 20 West Lake 1:370,000
South Bay East Lake 18 13
Athol Bay Legend
24
Soup Harbour Salmon Point County Road Point Petre Provincial Highway Highway 401
High Risk Flooding Areas
Quinte Conservation 2016 Flood Forecasting and Warning Progr... Page 43 of 79 AGENDA ITEM #b)
DISTRICT#4 RECREATIONCOMMlTTEE
August 18, 2015
The District #4 Recreation Committee met August 18 at the Canteen with BobTeal, Tina Howes, Stuart Howes,Paddy O'Connorand Christine Teal in attendance. Regrets from LisaHamilton.
Parham Fair: Bob noted that the Fair starts at 5 pm on Friday night with the horse draw starting at 7pm. Saturday the fair runs from 10 am to 10 pm and Sunday the Derby is back with registration at 10 am and the derby starting at noon. Mary has the schedule of workers so we were unable to ?nalize.
The Agricultural society has asked ifthey could once again count on our support for their volunteers. They willbe giving the volunteers a ticket which willenable them to get a Hamburger and drink or a hotdog, chips and drink. Tina made a motion to approve. Seconded by Paddy. Carried.
Bob also mentioned that he willmake up a voucher to give to the canteen volunteers when they enter the gate for their shift. Then we willsettle up with the agricultural society once fair is complete. Bob has 22 lbsof bacon cooked up for the fair. Bob and Tina to make chilito sell at the fair. Treasurer's Report:
Receipts $2,000 (approx.) Petty cash $3,746.20 Funds held by Municipality $23,905.25 Playground $7,050
Tina asked ifthe Recreation Committee willsponsor the John Lowery Memorial Tournament which will be held the weekend after Labourday (September 12”‘)The money raised willgo back to the playground fund. Paddy made the motion to sponsor the John Lowery Memorial Tournament on September 11 and 12"‘.Seconded by Christine. Carried.
Tina is making a motion that the Recreation Committee sponsor Adult Volleyball Night at Granite Ridge Education Centre for one night per week beginningthe week of October 5 until the end of May. Paddy seconded the motion. Carried.
The canteen has been stained by the Township and the white bench has been painted as well. Playground looksgreat.
Food Handlers course: it has been awhile since we had our volunteers take the Food Handlers Course because we aren’_t a restaurant it isn’t required to be kept up but none the less is great to have. Christine to contact Karen MacGregor to see what it would cost to run the course possibly in early Spring.
Tina made a motion to transf il‘i§i ayground fund to the Central Frontenac Municipality as per our agreement. Christine seconded the motion. Carried.
District #4 Recreation Minutes Around the Rideau Page 44 of 79 AGENDA ITEM #b)
/-""\
Freezer — there is a vacuum seal on the new freezer an alarm willsound if itis not sealed. We willneed to purchase a rubber mat for the freezer.
On behalf of the entire Recreation Committee Paddy thanked Bobfor his exemplary service to the Committee in all that he does.
Motion to adjourn meeting by Tina Howes seconded by Stuart Howes.
District #4 Recreation Minutes Around the Rideau Page 45 of 79 AGENDA ITEM #b)
Environmentai Information For Municipalities In The Fhdeau Vaiiey
Novemberi December 2015
Haggart lsiand Dam Decommissioning Work i5 now comnieieon oecommissioriing weweir under meRainbowBridge ir stew/an Pam (Trwm oi Penix rocky which Tnn omwnir has been vepidced mma mm 13 an innovative dam iepiacerveni ODUOHand vw oratm iecmque The ran‘p atinwsHie ‘rayRiver winch heip diiavialeiioodmg in "iiovispin‘ mmmanreis "7 mepark This estoratiov tachiiaue aiiuwsfor better ?sh nabitai and iisn massage as weii Tne iamp ixrislreamware ieveisthat are important mairvlavrishistoric in the cnmniiinity v/hiie siiiibei?g aesviie tniivpieasing Caiiceisrs and i<-'1yai
Mons Mullsdam mplaccnlent —- earlhan berm wllh arched steei pipe culverts and two drop miel water control structure on the far side
Mons Mills Dam Repiacement Work to decommissionthe faiiiiig,63—year~oid dam incated iJS( OH County Road 1 ii‘ F,iizaL7e(i1|oWH«i District #4 Recreation Minutes Around the Rideau Page 46 of 79 AGENDA ITEM #b) Shoreline Improvements at David Bartlett Park Completed successlul shorellrle restoratlon protect at MaFlO(lCK'S Davld Bartlett A rerelwt partnership between the Qty of Ottawa and RVCA has resulted lrl a resllltlng to sell washtng lr\tO the rlyer oeterloratlng water quallty and Park F0’ a steep srlorellne has experlenceo slgnltlcant eroslon has lhstalled rlyer relrllolclng trls Shorellrlz; at two locetlnns. New lenclhg oeen tlsll Habltdl. The protect llntrroyes access to trlo by r?rgradtllg and restore and protect the remalhlng Shorellrle V wllrl dlrectlrlg park users zuwarcsa<:ce5s Dolnts Tre arlc shrubs have been Dlarltedto stablllze use these new ac ass pclnts and prevent thelr dogs rrorll more olantlngs olallrleolot sprlrlg 2016 Park users ale strongly encouraged to a way to address the shorellrle eroslon lssues at the park but sttll encourage accesslrlg the water along the lraglle S7‘/JY8|ll’lE ”We wanted to llrld ' most popular access polnts tor the dogs Two or cess to the rlyer.‘ says Flvc/A protect lead Allorea Klylnxo, the worst erosloll was at tt«e Delng re\lred' Thls protect ls at WlFl'Wll7 tor the Flld I Fllverand park (hes spots have been de atecl as lnrlhal acc $5 polrlts whlte the rest are ‘ ext H73, arldrea klyrllkotf-‘rr\/caCa tlsers and trlelr pouches‘ Fol l‘.l(7r'E? lnlorrnatlol‘ Contact Andrea at Partners Work Together to Replace Dying Trees Chaowan Mllls Consen/atlorl Area ls sttftellntlfrom the effects at the emerald ash borer lEA ‘lEWGDutch elrn ctlsease EABlS a l‘0l'l'lla\l\/6 lnvas l lrlsect that attacks al‘d l roots causlng trees to slowly decay Both ot those l‘t>rrrlal'lyrobust SW51leslllellt plnrleer trees Wlllsoon be all but l=.xtllTt:‘l“The l 93 of ash and elms has a blg - llvlpact Ul‘ our natural areas — lcawg gaps ll" Uul tree canooy, s Krsty mes. Consetyetloh Lands Dlrerztor ‘-our goal was to replace the trees as Llttlckly as Dosslble Tharlks to partners Avlsorl Ynullg and Tree Ottawa, Cl‘lelplTtalTMllls t" Wlnter Adventurers Day Camp lwelye and ale hosted Flll up those PA days wltll wlntcr ltlnl Programs are gearea tor l — p Foley Mottntalr" H lstraltlcn l5 lequlreo Baxter CdlllD runs January 29 2015 9 t‘ ill to 4 rrl 61} — Contact ANDREAat K’ c lllo rtlns on reoluany 3‘ 2Ul6 9 El n to 4 o lh To Reglstel rorBaxtel _ arl(lrez1l.n/ouctiurv lo let nor lot Foley h/k_)Ltl7\Gll‘ call REE CC/\ at EH3 273—3255 O 489 \ , ‘O T. reoeccaWhllll7al7@V\JC{I ca or Vlslt tvnw l\/CE! r.:t'actlve-0tt'dD0r—ltle 29.$llx District #4 Recreation Minutes Around the Rideau Page 47 of 79 AGENDA ITEM #a) Dec. 2015: From- Jean Brown- seeking letter writers and help for the Pine Meadow Nursing Home Windows Dear Friends in Central Frontenac Township: Rarely do I get involved in municipal politics, however the recent County Council decision to not financially support the window request at Pine Meadow Nursing Home left me so perturbed that I decided to act. Just to refresh your memory- a request was made to County Council to give $165,000.00 for an up-grade to the Pine Meadow Nursing Home windows and a Central Frontenac Councillor voted against the motion, thus contributing to the motion's defeat. Also the North Frontenac Mayor voted against and the North Frontenac Township Council then voted to give $25.000.00 to the Pine Meadow windows project with an underlying hope that Central Frontenac would do the same thing. Although very unqualified to do so and also extremely busy, I am working to get that to happen and will be a co-presenter at the next Central Frontenac Council meeting on Tues. Jan 12, 2016, God-willing. Please uphold this in your prayers. Here is what we are hoping for: A proposal for Central Frontenac Township to help finance the windows at Pine Meadow Nursing Home. My intent is to focus on the budget proposal and not on the specific Central Frontenac councillor who voted against the motion at County Council. I think we can all see just how vital that nursing home is to us and how many of our folks live there and are employed there. Honestly I couldn't get to sleep at night for worrying about the windows and the loss of that county Council funding. I'm hoping that many will help out with this project by writing a letter of support to Central Frontenac Township- indicating that you are in favour of the proposal for Central Frontenac to support the window funding at Pine Meadow Nursing Home. Also a phone call to your specific councillors would also help. If you feel really “shook up” about it, feel free to send the Pine Meadow Nursing Home a donation for the windows (Pine Meadow Nursing Home, 124 Lloyd St; Box 100, Northbrook, Ont; K0H 2G0). So, some things that would help would be a letter writing campaign to Central Frontenac Central Frontenac Township 1084 Elizabeth St; Box 89, SHARBOT LAKE, Ont; K0H 2P0 or a call- 613-279-2935 -also passing along this info to any who might be interested in writing or calling the township or taking up the cause. I would also appreciate your prayers, however due to scheduling and the very short lead time to get this up and running, I am not available for long discussions. Anyway, that's the scoop and don't despair if you're not in favour- that's o.k- it's just an issue to deal with and a way to exercise our democratic right. Friends and neighbours can agree or Pine Meadow Nursing Home - Rev. Jean Brown Page 48 of 79 AGENDA ITEM #a) disagree and still be friends and neighbours. That's for sure. Also, I want to assure you that I have paid for the photocopying and the sending of this letter myself and am happy to do so. I couldn't sit back and do nothing in the face of this what I consider to be a complete disaster and betrayal. I'm basing my actions on a famous quote by Edward Burke : "In order for evil to flourish, all that is required is for good men to do nothing." So, let's do something! Hope that everyone has a fantastic Christmas and that the peace of the Christ child might infuse our celebrations and help us all to live out our faith and to serve God as best we can, taking up the issues that are important to us and leaving the rest. Merry Christmas, toodle loo, God bless, Jean Brown (613-336-2516) Pine Meadow Nursing Home - Rev. Jean Brown Page 49 of 79 Pine Meadow Nursing Home Family Council - Brenda Martin Chai... Goals Sponsored Events To inform and educate families In memory of your loved one please Since April 2008 the Family Council consider a bequeath to: has been involved in fundraising To share ideas for the purpose events in order to support the needs of problem solving Pine Meadow Family Council of Pine Meadow residents and staff. Examples of fundraisers are: Mother's To maintain two-way Day Basket raffle, Father's Day raffle, communication between Contact Information silent auction, sale of a Pine Meadow families, residents and Pine The Family Council is always looking Cookbook. With funds raised, Family Meadow for new members. If you wish to join Council has provided events such as: To advocate on behalf of all us, please contact the Pine Meadow steak BBQ for all residents, Staff Appreciation Day, Christmas gifts for residents, families, caregivers, Administrator. all residents (annually). in particular, for those A Family Council Communications residents unable to advocate Board is located beside the front Individuals or community groups are for themselves hallway. The date of future meetings invited to donate funds for such as well as a copy of the previous activities. A charitable receipt will be To provide mutual support for minutes will be posted on the issued for your donation to: Pine family and friends or residents Communications Board. Meadow Family Council. including those that are new to our facility Page 50 of 79 AGENDA ITEM #b) Pine Meadow Nursing Home Family Council - Brenda Martin Chai... FAMILY COUNCIL RIGHTS PINE MEADOW NURSING Under the 1987 Nursing Home Reform Act HOME FAMILY COUNCIL A resident's family has the right to meet in the facility with the families of other residents in the facility. The facility must provide a family group with private space. Staff or visitors may attend meetings at the group's invitation. The facility must provide a designated staff person responsible 124 Lloyd St., Northbrook, ON K0H2G0 for providing assistance and Telephone: (613)336-9120 responding to written requests that “Families working together to result from group meetings. provide support, share experiences When a family group exists, the Pine Meadow Family Council's Mission: and seek solutions to common facility must listen to the views and problems; this is a Family "To improve the quality of life for all act upon the grievances and Council.” residents by promoting an atmosphere of recommendations of residents and sensitivity, caring and support among staff, families concerning proposed policy friends and family members of the residents and procedural decisions affecting of Pine Meadow." resident care and life in the facility. Page 51 of 79 AGENDA ITEM #b) AGENDA ITEM #b) Events/Tasks/Projects for Pine Meadow Family Council (2014-2015) Meet 3 or 4 times yearly or at the call of the Chair Provide regular input to the Pine Meadow Administrator and Management Board Develop Terms of Reference and review annually Revise promotion brochure Respond/direct family inquiries re: PM policy/procedures Review Resident Council's concerns/issues Recommend items to be purchased with fundraising money (Golf Tournament) Establish or upgrade Donor's Wall Provide displays at special events eg. Family Day, Volunteer Appreciation Day, Grand Opening,... Host Family/Resident events such as June Tea, Fall BBQ,... Fundraisers- cookbook (sales finishing), 50/50 draw, ornament project, possibly Art & Wine Session Political letters for fund-raising and advocacy Presentations at municipal level for advocacy/funding/... Input to revise Welcome Package for families Complete and/or review surveys for MOHLTC, Office of the Auditor General, Extendicare (Customer Satisfaction), Pine Meadow Management,... Bulletin Board postings, promotion,... Design script for Guided Tours and conduct tours for new families as requested School/PM Nursing Home Initiative for classes to visit Working on development of LTC initiative Input into Education Needs Assessment Table service at Staff Recognition Dinner Donate funds/label new clothes/wrap Christmas presents for residents Assist with family information sessions eg. Advance Care Planning, Dementia, Dental Hygienist,.. Accompany residents to patient-transfer appointments as needed Pine Meadow Nursing Home Family Council - Brenda Martin Chai... Page 52 of 79 AGENDA ITEM #a) Correspondence/Information, January 12, 2015 Receive and File 1. Township of Madawaska Valley – Doctor Recruitment - Resolution. 2. Ministry of Transportation & Ministry of the Environment and Climate Change - Climate Change Strategy, Ontario Green Investment Fund 3. Ministry of Agriculture, Food and Rural Affairs – 2015 Rural Roadmap: The Path Forward for Ontario. Initiatives. 4. City of Kingston – Basic Income Guarantee – Resolution 5. Township of Killaloe, Hagarty and Richards - Health Care – Resolution. 6. Frontenac CFDC – Starting a Small and Profitable Craft Brewery. 7. Service Ontario Ministry of Government and Consumer Services – Accessible Parking Permit Program Enhancements and Supports. 8. AMO Communications – Ontario’s Consultation on Primary, Home and Community Health Care. 9. Ministry of Government and Consumer Services – Annual Licensure Reports for 2015 10. AMO – Planning the Future, Today – Summary of AMO’s 2016 Strategic Objectives. 11. Ministry of Citizenship, Immigration and International Trade – Ontario’s Volunteer Recognition Programs. Correspondence Page 53 of 79 AGENDA ITEM #a) Correspondence Page 54 of 79 AGENDA ITEM #a) Correspondence Page 55 of 79 AGENDA ITEM #a) Correspondence Page 56 of 79 AGENDA ITEM #a) Correspondence Page 57 of 79 AGENDA ITEM #a) Ministry of Agriculture, Ministère de l’Agriculture, de Food and Rural Affairs l'Alimentation et des Affaires rurales Office of the Parliamentary Assistant Bureau de l’adjoint parlementaire 77 Grenville Street, 11th Floor 77, rue Grenville, 11e étage Toronto, Ontario M7A 1B3 Toronto (Ontario) M7A 1B3 Tel: 416-326-3074 Tél.: 416-326-3074 Fax: 416-326-3083 Téléc.: 416-326-3083 December 16, 2015 Janet Gutowski Mayor Township of Central Frontenac [email protected] Dear Mayor Gutowski: I am writing to you regarding the recent release of our government’s report, 2015 Rural Roadmap: The Path Forward for Ontario. Building on the valuable input we have received from rural stakeholders this report outlines key government priorities and highlights the progress made in Ontario since the original report was issued in 2014. It also identifies additional initiatives impacting rural Ontario and sets the stage for ongoing consultations and engagement with rural Ontarians. Ontario is committed to creating conditions where the province’s rural municipalities, businesses and regional economies can grow and prosper. That is why Ontario is: Investing in infrastructure –, approximately $15 billion has been committed through the Moving Ontario forward Fund to support investments in roads, bridges, transit and other critical infrastructure in communities outside of the Greater Toronto and Hamilton Area. Improving rural health care- the Telehomecare Expansion Project is reducing the need for rural patients with chronic health conditions to travel to receive health care. The project helps patients manage their health using remote monitoring technology with the support of specially trained nurses. As of March 31, 2015, more than 5,000 patients with congestive heart failure and chronic obstructive pulmonary disease have benefited from the program. Helping youth to develop skills for success - as part of Ontario’s renewed Youth Jobs Strategy, the new Youth Job Connection program offers paid pre-employment workshops, job placement opportunities and mentorship to youth between the ages of 15 and 29, who are unemployed, in school, or in training. The program also offers part- time after-school and summer job opportunities to high-school students between the ages of 15 and 18, facing challenging life circumstances. …/2 Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2 Bureau principal du ministère: 1 Stone Road West, Guelph (Ontario) N1G 4Y2 Correspondence Page 58 of 79 AGENDA ITEM #a) Supporting Aboriginal people in rural Ontario - $25 million has been committed through the Aboriginal Economic Development Fund, to support Aboriginal businesses and communities over the next three years. Thanks to the roadmap Ontario better understands how to provide rural communities with the tools they need to succeed. These tools help to support good jobs, attract investment, and ensure that rural Ontario continues to be a vital part of the Ontario economy. The 2015 Rural Roadmap report can be viewed online here: www.omafra.gov.on.ca/english/rural/roadmap.html Thank you for your contribution to this effort. Sincerely, Original signed by Arthur Potts Parliamentary Assistant Good Things Grow in Ontario À bonne terre, bons produits Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2 Bureau principal du ministère: 1 Stone Road West, Guelph (Ontario) N1G 4Y2 Correspondence Page 59 of 79 AGENDA ITEM #a) Correspondence Page 60 of 79 AGENDA ITEM #a) Correspondence Page 61 of 79 AGENDA ITEM #a) Correspondence Page 62 of 79 AGENDA ITEM #a) Correspondence Page 63 of 79 AGENDA ITEM #a) From: Anne Prichard [mailto:[email protected]] Sent: Monday, January 4, 2016 10:09 AM To: Anne Prichard Starting a small & profitable craft brewery, Saturday, January 30th 1 pm – 3 pm If you are considering starting a craft brewery in Frontenac, Hastings, Lennox and Addington or Prince Edward County, please join us for this presentation. Costs involved in starting and running a brewery – looking at different types of operations such as contract brewing, retrofitting existing space vs building new, farmstead, etc. Can a brewery be profitable in a rural community? Pitfalls to look for Tips in running a successful small brewery Q&A Opportunity to go to a local pub after the presentation to discuss starting a brewery further over a pint. About the presenter - Mike Arnold founded Trafalgar Brewing Company in Oakville in 1993. Originally , established as a craft brewery specializing in uniquely brewed small batches of beer, the company is now recognized as one of Ontario’s most progressive small breweries. Mike and his wife Nancy have gone on to open The Old Mill Brewery, Black Creek Historic Brewery, Trafalgar Artisanal Distillery, and Brasseries des Quatre Lunes. Mike taught brewery management at Niagara College and is a member of the Ontario Craft Brewer’s Association. Among his accomplishments, Mike was awarded LCBO’s Elsie Award for Leadership and Innovation in the brewing industry and Agricultural and Agrifood Canada’s award of Excellence for Innovation. Lennox and Addington County Museum, 97 Thomas St., Napanee Fee $10 – to register, visit Eventbrite http://bit.ly/1lt41fj Anne Prichard Executive Director Frontenac CFDC Tel: (613) 372-1414 or 1-888-372-9962 E-Mail: [email protected] Web-site: www.frontenaccfdc.com 5062 Hwy 38, Harrowsmith, ON K0H 1V0 Correspondence Page 64 of 79 AGENDA ITEM #a) From: Gibson, Elizabeth (MGCS) [mailto:[email protected]] Sent: Wednesday, December 30, 2015 11:01 AM To: Undisclosed recipients: Subject: Accessible Parking Permit Program Enhancements & Supports The purpose of this memorandum is to advise the policing community across the province about the new enhanced Accessible Parking Permit (APP) and enforcement- related supports. The APP program is part of the Ontario government’s commitment to make Ontario a world leader in improving accessibility for persons with disabilities. ServiceOntario administers the APP program following its transfer from the Ministry of Transportation in 2011, and supports our municipal law enforcement partners in their efforts to reduce permit misuse and fraud. Enforcement related to APPs is undertaken pursuant to municipal by-laws, Part III of the Highway Traffic Act (HTA). In order to better support this activity, the following program and permit-related enhancements are being introduced: An enhanced permit, with many new security features, has been developed and will begin to be issued to new and renewal clients on January 11, 2016; and New training materials have been developed to educate front-line enforcement personnel on conducting field evaluations of the permit security features in both the older and newer permits. This information is being communicated directly to All Chiefs of Police, Ontario’s municipalities, and the Municipal Law Enforcement Officers Association, in order that it reaches all front-line enforcement personnel. If your police service requires further information about the APP program or these new initiatives, please let us know by emailing or writing us at: Accessible Parking Permit Services Office ServiceOntario, Ministry of Government and Consumer Services 1355 John Counter Blvd. Kingston, ON K7L 5A3 Phone: (613) 544-2220 x4650, or 1-800-267-0295 x4650 Email: [email protected] I am also attaching a new Training Guidebook which contains suggested wording that could be used to amend or create new policies or procedures for your Police Service. Thank you again for your assistance in this important matter, and for your contribution towards making Ontario more accessible for everyone. Sincerely, Accessible Parking Permit Services Office ServiceOntario, Ministry of Government and Consumer Services ServiceOntario - making it easier Visit us at www.ServiceOntario.ca Correspondence Page 65 of 79 AGENDA ITEM #a) Correspondence Page 66 of 79 AGENDA ITEM #a) Correspondence Page 67 of 79 AGENDA ITEM #a) Correspondence Page 68 of 79 AGENDA ITEM #a) Correspondence Page 69 of 79 AGENDA ITEM #a) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW # 2016-01 Being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2016 WHEREAS pursuant to Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS pursuant to Section 5(3) of the Municipal Act, 2001, S.O. 2001, c25 as amended, a municipal power, including a municipalities capacity, rights, powers and privileges under Section 8, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; AND WHEREAS Section 407 of the Municipal Act, 2001, S.O. 2001, c25 as amended provides authority to borrow from time to time such sums considered necessary to meet, until taxes are collected and other revenues are received, the current expenditures of the Corporation for the year, and AND WHEREAS the total amount which may be borrowed from all sources at any one time to meet the current expenditures of the Corporation, except with the approval of the Municipal Board, is limited by Section 407 (2) of the Municipal Act. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC ENACTS AS FOLLOWS: 1) The head of Council and the Treasurer are hereby authorized to borrow from time to time by way of promissory note or bankers’ acceptance during the year 2016 (hereinafter referred to as the current year) such sums as may be necessary to meet, until the taxes are collected and other revenues are received, the current Expenditures of the Corporation and the other amounts that are set Out in Subsection 407 of the Municipal Act. 2) A promissory note of bankers’ acceptance made under Section 1 shall be signed by the head of Council or such other person as is authorized by by- law to sign it and by the Treasurer. 3) The lenders from whom amounts may be borrowed under authority of this by- law shall be the Royal Bank of Canada and such other lender(s) and reserve funds of the municipality as may be determined from time to time by resolution of the Council 4) The total amount which may be borrowed at any one time under this by-law, together with the total of any similar borrowings that have not been repaid, shall not exceed from, January 1st until September 30th of the current year, 50 percent of the total of the estimated revenues of the Corporation as set out in the budget adopted for the year. Such borrowing shall not exceed, from October 1st until December 31st of the current year, 25 percent of the said estimated revenues of the Corporation as set out in the budget adopted for that year. Until the budget is adopted in a year, the limits upon borrowing shall temporarily be calculated using the estimated revenues of the municipality set out in the budget adopted for the previous year. For purposes of this by-law, the estimated revenues of the Corporation shall not include revenues derivable or derived from (a) borrowings or issues of debentures, or (b) a surplus, including arrears of taxes, fees or charge, or (c) a transfer from the capital fund, reserve funds or reserves. Central Frontenac By-law No. 2016-01 January 12, 2016 Borrowing By-law By-law 2016-01 Borrowing By-law Page 70 of 79 AGENDA ITEM #a) 5) The Treasurer shall, at the time when any amount is borrowed under this by- law, ensure that the lender is or has been furnished with a certified copy of this by-law, a certified copy of the resolution mentioned in Section 3 determining the lender if applicable and a certified copy of the estimates of the Corporation adopted for the current year and also showing the total of any other amounts borrowed from any and all sources under authority of Section 407 of the Municipal Act that have not been repaid. 6) That the Treasurer is hereby authorized to temporarily borrow from the reserve(s)/reserve funds of the Corporation sums as may be necessary to meet the current operating expenditures of the Corporation. 7) This by-law shall come into force on the passing thereof. READ a first and second time this 12th day of January, 2016. READ a third time and passed this 12th day of January, 2016. ______Mayor, Frances Smith Clerk-Administrator, Cathy MacMunn Central Frontenac By-law No. 2016-01 January 12, 2016 Borrowing By-law By-law 2016-01 Borrowing By-law Page 71 of 79 AGENDA ITEM #b) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW # 2016-02 A By-law to provide for an interim Tax Levy and to provide for the payment of taxes and to provide for penalty and interest of 1.25% per month. WHEREAS Section 317(1) of the Municipal Act, 2001, S.O. 2001, c 25, as amended, provides that the Council of a local municipality, before the adoption of the estimates for the Year 2016, may pass a by-law levying amounts on the assessment of property in the local municipality ratable for local municipality purposes; and, AND WHEREAS Section 317(3)(1) of the Municipal Act, 2001, S.O. 2001, c25, as amended, provides that the amount levied on a property shall not exceed the prescribed percentage, or 50 per cent if no percentage is prescribed, of the total amount of taxes for municipal and school purposes levied on the property for the previous year; AND WHEREAS Section 345 of the Municipal Act, 2001, S.O. 2001, c25, as amended provides that penalty and interest, not to exceed 1¼ % of the taxes due and unpaid may be charged; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC HEREBY ENACTS AS FOLLOWS: 1. That an interim tax levy for all property classes within the Township of Central Frontenac is hereby imposed at a rate of 50% of the 2015 taxes levied. 2. That an interim tax levy be imposed on all capped properties at 50% of the property’s 2015 final adjusted taxes. 3. That the said interim tax levy shall become due and payable in installments as follows: Fifty percent of the interim levy rounded upwards to the next whole dollar shall become due and payable on the 18th day of February, 2016 and the balance of the interim levy shall become due and payable on the 21st day of April 2016 and nonpayment of the amount on the date stated in accordance with this section shall constitute default. 4. That a penalty of one and one-quarter percent (1.25%) per month shall be imposed on the first day of each month following default of payment. 5. That interest of one and one quarter percent (1.25%) per month shall be imposed on the first day of each month following the end of the year for which the taxes were levied. 6. That penalties and interest added on all taxes of the interim tax levy in default shall become due and payable and shall be collected forthwith as if the same had originally been imposed and formed part of such unpaid interim tax levy. 7. That the collector may mail a written or printed notice specifying the amount of taxes payable, or cause the same to be mailed to the residence or place of business of such person indicated on the last revised assessment roll, unless the taxpayer directs the Treasurer in writing to send the bill to another address. 8. That the taxes are payable in Canadian Funds only to the Township of Central Frontenac Municipal Office, Sharbot Lake, Ontario through telebanking, Internet banking, E-Payment, at any Canadian bank, or by Preauthorized Payment. 9. This by-law shall come into force upon its passing. READ a first and second time this 12th day of January, 2016. READ a third time and passed this 12th day of January, 2016. ______Mayor, Frances Smith Clerk-Administrator, Cathy MacMunn Central Frontenac By-law No. 2016-02 Interim Tax Levy By-law January 12, 2016 By-law 2016-02 Interim Tax Levy By-law Page 72 of 79 AGENDA ITEM #b) Central Frontenac By-law No. 2016-02 Interim Tax Levy By-law January 12, 2016 By-law 2016-02 Interim Tax Levy By-law Page 73 of 79 AGENDA ITEM #c) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW NO. 2016-03 BEING A BY-LAW TO APPOINT A COMMITTEE OF ADJUSTMENT WHEREAS, Section 44 of the Planning Act, Chapter P13, R.S.O. 1990, as amended, authorizes the Municipal Council to pass a by-law to constitute and appoint a Committee of Adjustment for the Township of Central Frontenac. AND WHEREAS, the Committee shall be composed of not fewer than three. THEREFORE, the Municipal Council of the Township of Central Frontenac enacts as follows: 1. That the Committee of Adjustment shall consist of all elected officials of Council. 2. That the Committee shall elect one of themselves as chair, and when the chair is absent through illness or otherwise, the Committee may appoint another member to act as acting chair. 3. That the Planning Coordinator shall be the Secretary-Treasurer of the Committee of Adjustment. The Secretary-Treasurer shall keep on file minutes and records of all applications and the decisions thereon and of all other official business of the Committee. 4. That, in addition to complying with the requirements of the Planning Act, the Committee shall comply with such rules of procedure as are prescribed. 5. That the Committee of Adjustment, upon the application of the owner of any land, building or structure affected by any by-law that is passed under Section 34 or 38 of the Planning Act or a predecessor of such sections, or any person authorized in writing by the owner, may despite any other Act, authorize such minor variance from the provisions of the by-law in respect of the land, building or structure or the use thereof, as in its opinion is desirable for the appropriate development or use of the land, building or structure, if in the opinion of the Committee the general intent and purpose of the by-law and of the Official Plan, are maintained. 7. Pursuant to section 54 (2) of the Planning Act R.S.O. 1990, the authority to grant consent shall be delegated to the Committee of Adjustment. 8. This by-law shall repeal By-law # 2014-41 and become effective upon its passing. Read a first and second time this 12th day of January, 2016 Read a third time and passed this 12th day of January, 2016. ______Mayor, Frances Smith Clerk Administrator, Cathy MacMunn Central Frontenac By-law No. 2016-03 Committee of Adjustment January 12, 2016 By-law 2016-03 Committee of Adjustment Appointment Page 74 of 79 AGENDA ITEM #d) THE CORPORATION OF THE TOW NSHIP OF CENTRAL FRONTENAC BY-LAW 2013-28 SCHEDULE “C” PRICE LIST 1) Prices will be adjusted yearly by the October CPI. And will become effective January 1st each year. 2) Prices are shown for Residents & Non Residents. 3) The following Trusting Provisions are in effect and are shown as the Care & Maintenance Fee: 40% of lot price or $250.00 whichever is greater. SALE OF INTERMENT RIGHTS Please refer to the cemetery by-law in its entirety for complete rules & regulations. 1) Each single grave may have a total of 7 interments, this being a combination of caskets & cremations, this being a maximum of 1 casket or vault, 6 cremations OR 7 cremations. See Schedule “F” 2) 2 graves are double the above numbers as 4 graves would be quadrupled the above numbers. Residents GENERAL CARE & Maint. HST Total Single Grave $207.45 $250.00 $ 59.47 $516.92 NON RESIDENTS: Single Grave $311.18 $250.00 $72.95 $634.13 INTERMENT (OPENING & CLOSING) FEES 1) All Casket interments are subject to a licence fee of $15.00 (hst exempt) which will be remitted to the Ministry of Consumer Services. 2) Winter Burials – will be performed at an additional cost of $103.73 + $13.48(HST) = $117.21 per burial. Burial of cremated remains will not be performed during the winter months or at the discretion of the caretaker. 3) Interments will be performed all year. INTERMENT FEES RESIDENTS: FEE HST TOTAL Child - to 5 years $138.01 $17.94 $155.95 Adult $397.28 $51.65 $448.90 Cremated Remains $113.65 $14.77 $128.43 NON RESIDENTS: FEE HST TOTAL Child - to 5 years $194.16 $25.24 $219.40 Adult $441.51 $57.40 $498.90 Cremated Remains $154.54 $20.09 $174.63 DISINTERMENT FEES Disinterment Fee - Cremated Remains $138.14 plus HST $17.96 = $156.10 Disinterment fees for casket burials will be charged at double the applicable interment rates shown above at the Resident rate. If re-interment is to take place within Corporation of the Township of Central Frontenac cemeteries the interment rate will be as noted above, also at the Resident rate. If an interment is to take place within the space immediately following a disinterment making it unnecessary to re-dig the grave the interment fee will be at the rate set out above dependent on whether the deceased was a Resident or a Non Resident. By-law 2013-38, Schedule C Establish the Maintenance, Manage... Page 75 of 79 AGENDA ITEM #d) CONTRIBUTIONS TO CARE AND MAINTENANCE FUND FOR MARKERS AND MONUMENTS as prescribed by the Funeral, Burial & Cremation Service Act, 2002 & Regulations. FEE HST TOTAL Flat marker under 1,116.13 square centimetres (173 sq. in. ) $ 0 $ 0 $ 0 flush with ground Flat marker over 1,116.13 square centimetres (173 sq. in. ) $ 50.00 $ 6.50 $ 56.50 flush with ground Pillow marker over 1,116.13 square centimetres (173 sq. in.) on pad above ground, sloped or flat , including base $100.00 $13.00 $113.00 Upright monument up to 1.22 metres (4 ft.) in width and 1.22 metres (4 ft.) in height, including base $100.00 $13.00 $113.00 Upright monument over 1.22 metres (4 ft. in) width and 1.22 metres (4 ft.) in height $200.00 $26.00 $226.00 By-law 2013-38, Schedule C Establish the Maintenance, Manage... Page 76 of 79 AGENDA ITEM #d) By-law 2013-38, Schedule C Establish the Maintenance, Manage... Page 77 of 79 AGENDA ITEM #b) It |.l|il{ \il‘: KlNLE5TONlI\'(7.\‘7[ 4‘.-‘,-it‘ FJSUC I l1iRAi'li’ December 21. 2015 Her Worship Frances Smith. Mayor Township of Central Frontenac ‘I084 Elizabeth Street. PO. Box 89 Sharbot Lake ON KOH 1P0 Dear Mayor Smith: The Kingston Frontenac Public Library Board has asked me to write to you to con?rm our understanding of the decisions reached at the December 11. 2015 meeting in Pamam. - The Township of Central Frontenac willfund the equipping and furnishing of the Parham Branch and any other associated costs. including but not limited to shipping. installation, taxes. The equipment and furnishing willconform to the standards set by the Kingston Frontenac Public Library. - The Township of Central Frontenac willfund the facility operating costs. including the intrusion alarm. utilities.snow clearing. insurance and cleaning. The monitoring of and response to any alarm calls is the responsibility of the Township. - The Kingston Frontenac Public Library willfund the installation and ongoing costs of a personal alarm. telephone and Internet/WlF| access. o The Kingston Frontenac Public Library will supply the computer equipment and will assume all costs. including maintenance. service and software licenses. and library collections. - The Kingston Frontenac Public Library will continue to fund six hours of operation per week. The Kingston Frontenac Public Library will review the branch’s performance measures in comparison to the benchmarks set by and within a timeline determined by the Library Board. Ifthe performance measures do not meet the benchmarks then the branch will close and the furniture and equipment will be moved to the new facility in Mountain Grove. if the Mountain Grove facility is not built or not built withinthe time frame speci?ed. the Library Board will work with the Township to determine the next steps. The continued operation of the Parham Branch will depend on the availability of resources and funding within the budget targets imposed by our funders. Yours sincerely. (3/744//,4/Var/<9/‘T9 Claudette Richardson. Chair. KFPL Board Inforniationinspiring imagination Parham Library Kingston Frontenac Public Library Page 78 of 79 AGENDA ITEM #a) CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW #2016-04 BEING A BY-LAW TO CONFIRM THE SPECIAL COUNCIL MEETING DECEMBER 21, 2015 AND THE REGULAR COUNCIL MEETING JANUARY 12, 2016 The Council of the Corporation of the Township of Central Frontenac enacts as follows: 1. The action of the Council at its special meeting held on 21st of December, 2015 and the regular meeting held on the 12th of January, 2016 in respect of each report, motion, resolution or other action passed and taken by the Council at its meeting, is hereby adopted, ratified and confirmed. 2. The Mayor and the proper officers of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required, and, except where otherwise provided, to execute all documents necessary in that behalf in accordance with the by-laws of Council relating thereto. READ THREE TIMES AND PASSED this 12th day of January, 2016. ______Mayor, Frances Smith Clerk Administrator, Cathy MacMunn Central Frontenac By-law No. 2016-04 Confirming By-law January 12, 2016 Adjournment Page 79 of 79