Township of Central Frontenac Regular Council January 12, 2016 – 4:00 PM Soldiers Memorial Hall, Sharbot Lake On
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Township of Central Frontenac Regular Council January 12, 2016 – 4:00 PM Soldiers Memorial Hall, Sharbot Lake On AGENDA Page 1. Call to Order 2. Approval of Agenda a) Approval of Agenda THAT the Agenda for the Council Meeting dated January 12, 2016 be approved as circulated (amended). 3. Disclosure of Pecuniary Interest and General Nature Thereof 4. Approval of Minutes 5 - 13 a) Approval of Minutes THAT the minutes of the Regular Council meeting held on December 8th, and Special Council Meeting held on December 21st, 2015 be approved as presented (amended). 5. Mayor's Remarks 6. Deferred Items 7. Staff Reports/Departmental Updates 14 - 15 a) BUILDING 01-2016 Construction Details - December 2015 THAT Council for the Township of Central Frontenac receive the December 2015 Construction Details report for information purposes. 16 b) PUBLIC WORKS 02-2016 Public Works Activity Report That Council for the Township of Central Frontenac receive the Public Works Activity Report dated January 12, 2016 for information. 17 c) PUBLIC WORKS 03-2016 Tipping Fees Page 1 of 79 Page That Council for the Township of Central Frontenac approve the recommendation from the Public Works Manager to consider charging a tipping fee to each hard plastic item. (Lawn furniture, toys, laundry baskets, etc.). 18 d) PUBLIC WORKS 04-2016 Amnesty Load That Council for the Township of Central Frontenac accept this report regarding the Amnesty Program for information purposes. 8. Committee/Other Reports/Minutes 19 - 43 a) Quinte Conservation 2016 Flood Forecasting and Warning Program THAT the Council for the Township of Central Frontenac receive the Quinte Conservation 2016 Flood Forecasting and Warning Program for information. 44 - 47 b) District #4 Recreation Minutes Around the Rideau THAT the Council for the Township of Central Frontenac receive the District #4 Recreation Minutes dated August 18, 2015 and "Around the Rideau" dated November/December 2015, for information. 9. Delegations/Presentations 48 - 49 a) Pine Meadow Nursing Home - Rev. Jean Brown That the Council for the Township of Central Frontenac receive the presentation from Rev. Jean Brown regarding Pine Meadow Nursing Home in Northbrook for information. 50 - 52 b) Pine Meadow Nursing Home Family Council - Brenda Martin Chairperson That the presentation from Brenda Martin, Chairperson for Pine Meadow Nursing Home Family Council, be received for information. 10. Communications/Correspondence 53 - 69 a) Correspondence That the Township of Central Frontenac receive for information the January 12, 2016 Correspondence. 11. Public Meetings 12. By-laws/Agreements 70 - 71 a) By-law 2016-01 Page 2 of 79 Page Borrowing By-law That By-law 2016-01 being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2016 be read a first, second and third time and passed this 12th day of January, 2016. 72 - 73 b) By-law 2016-02 Interim Tax Levy By-law That By-law 2016-02 being a by-law to provide for an interim Tax Levy and to provide for the payment of taxes and to provide for penalty and interest of 1.25% per month be read a first, second and third time and passed this 12th day of January, 2016. 74 c) By-law 2016-03 Committee of Adjustment Appointment That By-law 2016-03 being a by-law to appoint a committee of adjustment be read a first, second and third time and passed this 12th day of January, 2016. 75 - 77 d) By-law 2013-38, Schedule C Establish the Maintenance, Management, Regulation and Control of Municipally Owned Cemeteries within the Township of Central Frontenac. That Schedule "C" to By-law 2013-28 to Establish the Maintenance, Management, Regulation and Control of the Municipally owned Cemeteries within the Township of Central Frontenac be approved. 13. Notice of Motions 14. Giving Notice of Motion 15. New/Other Business a) 2017 Canada 150th Anniversary Mayor Frances Smith THAT Council establish an ad hoc committee regarding Canada's 150th Anniversary and appoint the following members of council 78 b) Parham Library Kingston Frontenac Public Library 16. Closed Session 17. Adjournment 79 a) Adjournment Page 3 of 79 Page That By-law 2016-04 being a by-law to confirm the proceedings of council on the 21st day of December 2015 and the 12th January 2016 be read a first, second and third time and finally passed, that this meeting be adjourned until 4:00 p.m. Tuesday January 26th, 2016 at the Soldiers Memorial Hall, Sharbot Lake. Page 4 of 79 AGENDA ITEM #a) TOWNSHIP OF CENTRAL FRONTENAC MINUTES OF THE REGULAR MEETING OF COUNCIL December 8, 2015 A regular meeting of the Council of the Township of Central Frontenac was held at the Soldiers Memorial Hall, Sharbot Lake, on Tuesday December 8, 2015 Present: Mayor Frances Smith, Deputy Mayor Jamie Riddell, Councillors Victor Heese, Bill MacDonald, Tom Dewey, Phillip Smith and Brent Cameron. Regrets: Councillors Cindy Kelsey and Sherry Whan Staff in attendance: Cathy MacMunn Clerk, Donna Longmire Executive Assistant, Bill Young Fire Chief, John Badgley Public Works Manager, Steve Reynolds, Jeremy Neven Chief Building Official, and Michael McGovern Treasurer 1. Call to Order Mayor Frances Smith called the meeting to order at 4:00 p.m. 2. Approval of Agenda The following items were added/deleted to the agenda: a) Public Works – Parking on Anne Street in Arden b) Communications – Multi Use Committee c) New and Other Business - CAO’s Shared Services Report d) Closed Session. Resolution #437-2015 Moved by Phillip Smith Seconded by Brent Cameron THAT the Agenda for the Council Meeting dated December 8, 2015 be approved as amended CARRIED 3. Disclosure of Pecuniary Interest and General Nature Thereof - NIL 4. Appointment of Deputy Mayor Resolution #438-2015 Moved by Jamie Riddell Seconded by Phillip Smith That the nominations for the appointment of Deputy Mayor for 2016 for the Township of Central Frontenac be opened. CARRIED Councillor Jamie Riddell expressed his final comments as Deputy Mayor. Resolution #439-2015 Moved by Phillip Smith Seconded by Jamie Riddell That Councillor Brent Cameron and Bill MacDonald be nominated for appointment of Deputy Mayor to the Township of Central Frontenac for 2016. CARRIED Approval of Minutes Page 5 of 79 AGENDA ITEM #a) Resolution #440-2015 Moved by Jamie Riddell Seconded by Phillip Smith That the nominations for the appointment of Deputy Mayor for 2016 for the Township of Central Frontenac be closed CARRIED Councillors Brent Cameron and Bill MacDonald each said a few words on why they would like to be Deputy Mayor for 2016. The vote ended in a tie and Mayor Smith broke the tie and Billl MacDonald was chosen as Deputy Mayor for 2016. Resolution #441-2015 Moved by Phillip Smith Seconded by Jamie Riddell That Bill MacDonald be appointed the Deputy Mayor for 2016 for the Township of Central Frontenac. CARRIED Committee Appointments Resolution #442-2015 Moved by Jamie Riddell Seconded by Victor Heese That Council for the Township of Central Frontenac continue the Boards/Standing Committees appointments into the 2016 year as they were for 2015. CARRIED 5. Approval of Minutes Resolution #443- 2015 Moved by Victor Heese Seconded by Jamie Riddell That the minutes of the regular Council meeting held on November 24, 2015 be approved as presented. CARRIED 6. Mayors Remarks I want to remind everyone, Festival of Trees is this week, and tree lighting happens at 6 pm on the 10th which is Thursday night. This is the 15th anniversary, with the theme of Christmas, Yesterday, Today, and Tomorrow. Try to get to this event, many volunteers have put in many hours of work to make this event happen. Thanks to All the Festival of Trees Volunteers!! I attended the Frontenac Stewardship Forum in Verona on the 26th, great presentations by a number of very knowledge individuals. In total we had 12 speakers throughout the day which included our own Gray Merriam, very informative day. I went to Maynooth last Friday to the Rural Mayors Forum of Eastern Ontario. A great meeting and as you have seen, a press release was sent out. As well Ron Higgins did an interview for CBC radio this morning about the group. Everyone is working hard to bring our rural issues to a number of "ears" which will include the Government, Eastern Ontario Wardens Caucus, ROMA/OGRA, FCM and anyone else that will listen. It is time the small rural areas had a voice. Approval of Minutes Page 6 of 79 AGENDA ITEM #a) Last night I attended the Limestone District Board of Education's inaugural meeting, I brought greetings on behalf of Central Frontenac along with the Mayor Patterson, Mayor Vandewal, Mayor Higgins and Mayor Doyle. On Friday, I am meeting with members of the Library Board at the new Parham Library site. We need to look at getting the inside set up and establish an opening date. I know the board has concerns about usage going forward, I think we all are. As we said at our public meeting in Parham, we could be in a "use it or lose" situation down the road. So hopefully, with the new building, people will want to spend more time in the Library. Coming up next week is inter-agency meeting as well as the election of Warden at County Council. I am running and if all goes well, will be the next Warden of Frontenac County. 7. Staff Reports Planning Services Update Joe Gallivan, Frontenac County Planner presented the 2016 Work plan. Joe announced that Reid Shepherd has been hired by the County to replace Peter Young as Community Planner. Reid will be in Central Frontenac one day a week to meet with individuals to answer planning questions or to pre- consult on applications.