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Yes No DETAILED INFORMATION SHEET FOR USE BY BOARD SERVICES OFFICE BOARD FILE #: _______ AMENDED DATE: _______ (See Minutes) 9400 N. CENTRAL EXPRESSWAY DALLAS, TEXAS 75231 BOARD OF TRUSTEES AGENDA ITEM Meeting Type: Board Meeting Meeting Date: March 26, 2020 Policy Reference: CV (LEGAL), CV (LOCAL), CH (LEGAL), CH (LOCAL) CONSIDER AND TAKE POSSIBLE ACTION TO AWARD AND ENTER INTO A CONTRACT WITH SEDALCO-SMR, A JOINT VENTURE TO ADD ADDITIONS AND RENOVATE BRYAN ADAMS HIGH SCHOOL IN CONJUNCTION WITH THE BOND PROGRAM (NOT TO EXCEED $49,995,766.70 BOND FUNDS) • Justification: On August 28, 2014, per board file #62005, the Board of Trustees authorized the District to use competitive sealed proposals as the procurement method for projects in conjunction with the 2015 Bond Program • Bid/RFP Statistics and Received: 5 M/WBEs: 4 • Bid/RFP #: • Opening Date: Information: Compliant: 5 M/WBEs: 4 E001_P0001_3 02/06/20 • M/WBE Information: In accordance with the District’s M/WBE Program requirements, this contract’s M/WBE goal is set at % of the contract amount. No subcontracting opportunities M/WBE vendor Committed to achieving 36.02 % Multiple M/WBE vendors # • Recommended Vendor(s): Sedalco-SMR, a Joint Venture • Contract Type: 0 • Contract Term: As Negotiated • Lowest Responsive Bidder(s): • Sole Source Vendor: • Funding Information: Bond Funds Budget Approval NA Request #: PO #: Project Order #: (Budget Department Approval Required) • Contact Information: Name: Tim Strucely Title: Executive Director Department: Construction Services Phone #: (972) 925-7200 BE IT RESOLVED BY THE DALLAS INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES: That the Board of Trustees Authorizes the District to Award and Enter into a Contract with Sedalco-SMR, a Joint Venture to Add Additions and Renovate Bryan Adams High School in Conjunction with the Bond Program (Not to Exceed $49,995,766.70 Bond Funds). Should Sedalco-SMR, a Joint Venture decline to enter into an agreement, the District shall proceed into negotiations with the next contractor as ranked until an agreement is reached or contract rebid. The Board action shall take effect immediately upon passage unless otherwise noted. • Additional Information Sheet(s) attached: Yes No DETAILED INFORMATION SHEET Meeting Date: March 26, 2020 Title: CONSIDER AND TAKE POSSIBLE ACTION TO AWARD AND ENTER INTO A CONTRACT WITH SEDALCO-SMR, A JOINT VENTURE TO ADD ADDITIONS AND RENOVATE BRYAN ADAMS HIGH SCHOOL IN CONJUNCTION WITH THE BOND PROGRAM (NOT TO EXCEED $49,995,766.70 BOND FUNDS) Evaluation Ranking: *Sedalco-SMR, a Joint Venture 1st *Cadence McShane/Crowther Joint Venture 2nd *Imperial/PLG - JV25 3rd *SFP2, a Joint Venture LLC 4th RO-Chambers Joint Venture 5th - * Denotes M/WBE Firm Scope: Front Entry Vestibule: A new secure front entry vestibule will be provided at the main entry on Millmar Drive. Administration and Classroom Addition and Renovations: The Administration and Classroom addition will provide administration office suites, ten core classrooms, associated restrooms, and mechanical spaces. The existing one-story classroom and administration wing along Millmar Drive will be removed to provide a new two- story addition. Fine Arts Addition and Renovations: The Fine Arts Addition includes new Band, Orchestra, Choral, and Black Box classrooms with associated practice rooms, scene shop, staff offices, and storage. The existing Band Hall adjacent to the Auditorium will be removed. Athletics Addition and Renovations: The Athletics Addition program includes new 2,000 seat Competition Gym, Weight Room, Mat Room, and Training Room. The new Gym will serve as the school storm shelter. The existing north gym will be removed. Locker Rooms addition includes locker rooms for Boys Basketball, Boys Team, Girls Basketball, and Girls Volleyball, showers, restrooms, and Boys and Girls Coach’s Offices. Existing Building Renovations: The Scope of Work includes additional renovations throughout the existing building to address lifecycle and educational adequacy improvements to the following areas: Site and Athletics Fields, Building exterior, Classroom teaching surfaces, Wayfinding signage, Auditorium and Stage, Mechanical, Electrical and Plumbing systems, Fire Alarm, Security and Technology. Associated sitework will be provided for the new additions including new or relocated site utilities, new fire lane, relocated parking areas, new hardscape and landscaping. Construction Services Procurement Additional Information Sheet Part I: N/A, Part II: Proposed Procurement Board Meeting Date: 3/26/2020 Consider and Take Possible Action to award and enter into a Contract with Sedalco-SMR, a Joint Procurement E001_P0 Venture to Add an Addition and Renovate Bryan Adams High School in Conjunction with the Bond Bid/RFP#: 001_3 Title: Program (Not to Exceed $49,995,766.70 Bond Funds) On August 28, 2014, per board file #62005, the Board of Trustees authorized the District to use competitive sealed proposals as Justification: the procurement method for projects in conjunction with the 2015 Bond Program Received: 5 MWBEs: 4 Bid/RFP Statistics Compliant: 5 MWBEs: 4 and Information: MWBE 36.02 MWBE Achievement: Will provide upon closeout Commitment: Funding Contract Type: 0 Bond Funds Source(s): Total Amount Requested Term Requested for for Board Approval $49,995,766.70 As Negotiated Board Approval: Proposed (NTE): Contract Statistics Count of Vendors Count of MWBE Vendors 1 1 and Information: Selected: Selected: Construction Budget: $53,564,351.00 Range of Bids Received: $48,900,000.00 - $52,360,000.00 Anticipated Construction Anticipated Substantial May-20 May-22 Alternates: YES Start: Completion: MWBE? Contracted Vendor Selected Vendor If Yes, Type Information: Sedalco-SMR, a Joint Venture 0 Scope of Work: Bryan Adams High School - Additions and Renovations----- Enrollment: N/A Sedalco-SMR, a Joint Venture was ranked 1st Overall and 2nd in pricing Rankings: Cadence McShane/Crowther Joint Venture was ranked 2nd Overall and 3rd in pricing Additional Notes: - Record Memo for Bid Package E001_P0001_3 Bryan Adams High School - Additions and Renovations The memo is written in reverse order, with the newest entries at the top. February 11, 2020 - Evaluation Meeting with Committee Members Evaluation meeting began at 2:00 PM at Construction Services conference room. All members were present (if someone was absent their proxy was sent with their scores). Conflict of Interest forms were collected from all committee members. Confidential ballots were marked by the committee and collected. The evaluation scores were entered for the 5 evaluated proposals. The ranking for evaluated proposals were as follows: Sedalco-SMR, a Joint Venture Cadence McShane/Crowther Joint Venture Imperial/PLG - JV25 February 6, 2020 - M/WBE Subtmittals Due MWBE Submittals were due at 3:00 PM at Construction Services. Proposals were read from the following: Northridge Construction Services, LLC SCM Construction Services, LLC Reeder+Summit Joint Venture February 5, 2020 - Proposals Due Part 1-A, 1-B 1-C of the proposals were due at 2:00 PM at Construction Services. Proposals were received from the following: Northridge Construction Services, LLC SCM Construction Services, LLC Reeder+Summit Joint Venture January 13, 2020 - Pre-Proposal Meeting A pre-proposal meeting was held at Bryan Adams High School Auditorium 2101 Millmar Drive Dallas, TX 75228 A site tour of the school was held following the pre-proposal meeting starting at 10:00 AM January 12, 2020 Second legal advertisement was published. January 5, 2020 First legal advertisement was published. Documents were distributed through Thomas Printworks to various plan rooms, and Chambers of Commerce included on the bid documents. * Denotes M/WBE Firm.
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