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Governance Priorities Committee VULCAN COUNTY Governance Priorities Committee AGENDA February 12, 2019 Vulcan County Council Chambers Administration Building 102 Centre Street, Vulcan, Alberta Page . 1 Call to Order . 2 Adoption of Agenda . 3 Adoption of Minutes 3 - 7 a) Minutes of the January 8, 2019 Governance Priorities Committee Meeting . 4 Administration 8 - 9 a) Director of Operations Report 10 - 13 b) Director of Protective Services Report 14 - 16 c) Director of Corporate Services Report 17 - 23 d) Financial Reports - January 2019 24 - 25 e) Economic Development Officer Report 26 - 41 f) Economic Development Logo 42 g) Chief Administrative Officer Report 43 - 44 h) Milo Fire Hall Build 45 - 94 i) Reservoir Community Survey Results 95 - 98 j) Marina - Safe Boat Launch Development 99 k) McGregor, Travers and Little Bow Reservoirs Area Structure Plan . 5 Delegations a) Glacier Kootenay Craft - 11:00 a.m. b) Akoda Land Ltd. - 2:15 p.m. (Closed Meeting: FOIP Section 16(1)) . 6 Council Reports a) Division 1 Page 1 of 99 Governance Priorities Committee February 12, 2019 b) Division 2 c) Division 3 d) Division 5 e) Division 6 f) Division 7 . 7 Adjournment Page 2 of 99 VULCAN COUNTY MINUTES Governance Priorities Committee January 8, 2019 Council Chambers Administration Building 102 Centre Street, Vulcan, Alberta Present: Councillor Serena Donovan Deputy Reeve Shane Cockwill Councillor Michael Monner Councillor Laurie Lyckman Councillor Doug Logan Absent: Reeve Jason Schneider Councillor Ryan Smith Also Present: Nels Petersen, Chief Administrative Officer Anne Erickson, Manager of Development Services Doug Headrick, Interim Director of Protective Services Mike Kiemele, Director of Operations Nick Fai, Director of Corporate Services Colleen Dickie, Development & Legislative Assistant As per Procedure Bylaw 2013-026 All Resolutions of Council are recorded Votes, when resolutions are carried unanimously, names will not be recorded. Call to Order Deputy Reeve Cockwill called the meeting to order at 9:05 a.m. Adoption of Agenda and Emergent Issues GPC 2019-01-08-01 MOVED BY COUNCILLOR LOGAN that the agenda be adopted with the following addition: Delegation: Victim Services at 1:15 p.m. CARRIED UNANIMOUSLY. Adoption of Minutes Minutes of the December 12, 2018 Governance Priorities Committee Meeting GPC 2019-01-08-02 MOVED BY COUNCILLOR LYCKMAN that the minutes of the December 12, 2018 Governance Priorities Committee meeting be adopted with the following amendment: • amend the Division 4 Council Report: replace McGrath with County of Warner CARRIED UNANIMOUSLY. Page 1 of 5 3 a) - 12 Feb 2019 Page 3 of 99 Governance Priorities Committee - Minutes January 08, 2019 Staff Reports Chief Administrative Officer Report GPC 2019-01-08-03 MOVED BY COUNCILLOR MONNER that the Chief Administrative Officer Report be received as information. CARRIED UNANIMOUSLY. Director of Protective Services Report GPC 2019-01-08-04 MOVED BY COUNCILLOR LYCKMAN that the Director of Protective Services Report be received as information. CARRIED UNANIMOUSLY. Financial Reports - Third Quarter GPC 2019-01-08-05 MOVED BY COUNCILLOR DONOVAN that the Financial Reports be received as information. CARRIED UNANIMOUSLY. Governance and Priorities Issues Vulcan County & Lethbridge County Intermunicipal Development Plan (IDP) Proposal Ms. Erickson, Manager of Development Services, provided a brief overview of the IDP between Vulcan County and Lethbridge County; Lethbridge County has proposed to draft the IDP at an administration level which is a different process than usual; they have staffing in place to take on the project, which will save both municipalities money. Oldman River Regional Services Commission (ORRSC) will do the mapping. The draft is anticipated to be ready by the end of February. GPC 2019-01-08-06 MOVED BY COUNCILLOR LOGAN that administration continue to work with Lethbridge County to draft the Intermunicipal Development Plan. CARRIED UNANIMOUSLY. Redesignation Application Requirements RFD Ms. Erickson, Manager of Development Services, presented research on redesignation application requirements from other municipalities. Council discussed the following: • Redesignation process needs to be more thorough and clearly stated in Vulcan County’s Land Use Bylaw; • MD of Taber and Wheatland County are good examples to draw from; • Providing defined requirements at the early stage is better for everyone involved; • Balance needed to avoid raising the cost of development applications but still ensuring certain parameters are met prior to approval; • Feedback on the development process from applicants varies, some have no issue and some believe the process takes too long; Page 2 of 5 3 a) - 12 Feb 2019 Page 4 of 99 Governance Priorities Committee - Minutes January 08, 2019 • Administration will determine whether a redesignation application can contain conditions for development; • Include the Economic Development Officer in the Land Use Bylaw re-write. GPC 2019-01- MOVED BY COUNCILLOR MONNER that Council accept the 08-07 report as information. CARRIED UNANIMOUSLY. Delegations Presentation from the Bow River Irrigation District (BRID) at 11:00 a.m. Harold Unruh and Richard Phillips from the BRID met with Council to discuss the following: • importance of the reservoir to the irrigation district; • BRID recognizes there are multiple uses for a water body, but need to keep in mind future variations of water levels are not predictable; • future development within Vulcan County; • partnering on recreational development; • improved communication between Vulcan County and the BRID before planning infrastructure projects, meetings should be held twice a year; • BRID inquired into a blanket permit for hauling equipment on County roads; • proposal of the Eyremore Dam Project, would be potential for recreational development and improve water management for Southern Alberta. Deputy Reeve recessed the meeting at 11:50 a.m. and reconvened at 1:15 p.m. Presentation from Vulcan Region Victim Services Society (VRVSS) Councillor Lyckman introduced Nicole Larson, Program Manager for VRVSS. Ms. Larson explained the society, which started in 2011, in a non-profit organization with volunteer members, run by a board of directors.They operate out of the RCMP Detachment and serve the whole Vulcan County region. Service includes help for victims of crime, trauma and tragedy; also public education sessions on domestic violence, gender based violence, addictions and mental health issues. GPC 2019-01- MOVED BY COUNCILLOR LYCKMAN that the committee move 08-08 to a closed session at 1:50 p.m. as per FOIP Section 24(1)(a); the following staff were present: N. Petersen, C. Dickie. CARRIED UNANIMOUSLY. Administration - Confidential Page 3 of 5 3 a) - 12 Feb 2019 Page 5 of 99 Governance Priorities Committee - Minutes January 08, 2019 GPC 2019-01-08-09 MOVED BY COUNCILLOR MONNER that the committee move to an open session at 3:59 p.m. CARRIED UNANIMOUSLY. GPC 2019-01-08-10 MOVED BY COUNCILLOR LYCKMAN to move the Governance Priorities Committee meeting past 4:00 p.m. CARRIED UNANIMOUSLY. Council Reports Division 1 Met with Marquis Foundation - hope to put in a proposal to the government for full funding Community Futures Highwood Board • requesting applications for Executive Director again • interviewed 3 people • have chosen a local candidate GPC 2019-01-08-11 MOVED BY COUNCILLOR DONOVAN that the Division 1 report be accepted for information as presented. CARRIED UNANIMOUSLY. Division 2 Attended Seed cleaning Plant meeting at Milo • tonnage volume down due to commercial cleaning loss • trying to get more customers back • trying to get people to use the seed treater more often Attended Airport meeting • looking into dust abatement • looking at spray plane site set up GPC 2019-01-08-12 MOVED BY DEPUTY REEVE COCKWILL that the Division 2 report be accepted for information as presented. CARRIED UNANIMOUSLY. Division 4 Attended Peter Dawson Lodge Christmas Party Attended Marquis Foundation Attended South Grow quarterly meeting - broadband • next meeting in Coaldale Attended Victim Services Christmas Party Invited to Carmangay Village Council meeting • CAO came too and gave an update on G3 Attended Elder Abuse meeting Took calls on road conditions Carmangay Recreation Board meeting Page 4 of 5 3 a) - 12 Feb 2019 Page 6 of 99 Governance Priorities Committee - Minutes January 08, 2019 GPC 2019-01-08-13 MOVED BY COUNCILLOR LYCKMAN that the Division 4 report be accepted for information as presented. CARRIED UNANIMOUSLY. Division 5 Attended a SAEWA meeting • 40% of recycling is contaminated • Next meeting in Picture Butte LCSS inquiries GPC 2019-01-08-14 MOVED BY COUNCILLOR MONNER that the Division 5 report be accepted for information as presented. CARRIED UNANIMOUSLY. Division 7 Getting one to two calls a week on lease land One call regarding bridge maintenance projects GPC 2019-01-08-15 MOVED BY COUNCILLOR LOGAN that the Division 7 report be accepted for information as presented. CARRIED UNANIMOUSLY. Adjournment Deputy Reeve Cockwill adjourned the meeting at 4:23 p.m. Jason Schneider, Reeve Nels Petersen, CAO Page 5 of 5 3 a) - 12 Feb 2019 Page 7 of 99 GOVERNANCE PRIORITIES COMMITTEE – February 12, 2019 Director Reporting Form Director of Operations Report January December Directors Report Shop staff returned to work on January 2nd and crews returned on January 7th Prepared a call list containing public works suppliers for emergency response Worked on safe work procedures for equipment with lead hands and supervisors Shellah and I met with
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