WFDF 2014 Congress Briefing Book Title

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WFDF 2014 Congress Briefing Book Title 1 WFDF Congress 2014 August 2, 2014 Lecco, Italy Briefing Book WORLD FLYING DISC FEDERATION Administrative Office: Neckarstr. 11, D - 55296 Harxheim / Germany Phone: +49 (0) 6138/9020868, Fax: +49 (0) 6138/9020869 eMail: [email protected] www.wfdf.org 1 2 July 17, 2014 Dear WFDF members: We are providing this briefing book to give you information in advance of WFDF’s annual Congress, which is scheduled for Saturday August 2, 2014 in Lecco, Italy in conjunction with the World Ultimate Club Championships. Our Congress is composed of several types of discussions. First, there are the business matters of the federation requiring voting approval of the members: approval of the proposed budget, acceptance of the financial statements, approval of the Auditor, the annual risk assessment, and approval of key play related matters (for this year, the recommendations of the Spirit of the Game Task Force). Second there are a variety of presentations made to apprise you of our activities: the Census, the Opinion Survey, various WFDF sanctioned events, the disc sport committees, the work of the Commissions, development work, and anti- doping issues. Finally, we like to encourage an open dialogue among the Members on various topics of interest. This year will feature Spirit of the Game and on-field governance, the WFDF Strategic plan, and development projects. In particular, in the area of development, you will see in the budget that WFDF will be devoting a significantly greater amount of resources in this area. We also plan to have two separate evening sessions for broader discussions. The first will be on Monday evening on “spirit of the game,” where we will look to get further input from Member associations and athletes in this important area for us. On Tuesday evening we plan a session to discuss more fully the recommendations of the Spirit of the Game Task Force and discuss with the athletes how it impacts them on field. This final version of the briefing book provides complete and additional materials relating to issues for review and discussion. We have a variety of additional materials in addition to what was previously sent at the beginning of June. We are also going to be sending you a separate package of information relating to a discussion of a Member matter that you should receive shortly. As always, thank you for your support and I look forward to seeing many of you in Lecco in early August. Very truly yours, Robert “Nob” Rauch President 2 3 WFDF 2014 Annual Congress Agenda Lecco, Italy, August 2, 2014, 9:00am - 2:30pm Agenda Item Presenter Vote Page 1 Call to order President 2 Roll call of National Associations present & confirmation of votes allotted Executive Director / 5 Secretary 3 2013 Congress Minutes (already approved) Secretary 6 4 Decisions taken by Congress between 2013 and 2014 Congresses Secretary 20 5 Report by the President President 6 Report by the Executive Director Executive Director 7 Review of 2014 Member Census Secretary 22 8 IOC Recognition - Overview and Update - WFDF participation in Multi-Sport Games - President / Executive international governance issues Director 9 Review of 2014 Global Disc Sports Community Survey President 27 Discussion Topic 1: SOTG and on-field governance; recommendations from the Task Force Chair 10 Task Force 11 Ultimate Committee Discussion Topics a) SOTG Task Force final report and recommendations Ultimate Chair X 45 b) General Update Ultimate Chair c) Upcoming WFDF events: 2014 - WUCC, WJUC, 2015 - AOUC, PAUC, WU23 Ultimate Chair d) WU23 2015 - Presentation UKU e) PAUC 2015 - Presentation PAUC Host f) AOUC 2015 - Presentation AOUC Host g) Beach Ultimate - General Update Beach Ultimate Chair h) WCBU 2015 - Presentation UAE TOC i) Spirit of the Game - General Update SOTG Chair j) Other variations: Indoor, Wheelchair Executive Director 58, 61 k) Ultimate Central presentation Liam Rosen l) Other Ultimate Chair 12 Disc Sports Other Than Ultimate a) Updates and upcoming WFDF events Executive Director b) Disc Golf Disc Golf Chair or TBD 64 c) Freestyle Freestyle Chair or TBD 66 d) Overall/Field Events Overall Chair orTBD 67 e) Guts Guts Chair or TBD 69 f) WFDF governance issues relating to non-Ultimate Disc Sports President 13 Annual Risk Assessment President X 71 14 WFDF Anti-Doping Program & WADA Compliance Executive Director 73 15 Conflict regarding India Membership President a) Presentation by Ultimate Players Association of India b) Presentation by Flying Disc Federation of India c) Short discussion 15 Financial Report Treasurer a) Presentation of year end 2013 and interim 2014 reports 82 b) Vote: Approval of 2015 budget X 96 c) Vote: Approval of 2014 Auditor X 16 Commission Reports a) Athletes' Commission Commission Chair 108 b) Women's commission Commission Chair c) Youth Commission Commission Chair 114 17 Discussion Topic 2: WFDF Strategic Plan President 120 18 Discussion Topic 3: Development Projects - WFDF as a Partner President 139 19 Other Business President 20 Adjournment President 3 4 WFDF 2014 Congress and aside meetings WFDF 2014 Congress: As per the updated plans the 2014 WFDF Congress will take place on Saturday, 2 August 2014, from 9 a.m. to 2:30 p.m. in Lecco, Italy, on the occasion of the World Ultimate Club Championships 2014. The Congress will be held in the WFDF Meeting room at the Hotel San Martino: http://www.hotelsmartino.com/ . Contacts: HOTEL SAN MARTINO - Via Europa, 4 – 23846, Garbagnate Monastero (LC) T +39 031 851700, F +39 031 851411, E-Mail: [email protected] Aside meetings (please note that the respective agendas are NOT finalised yet): MONDAY, 4 August 2014: Spirit of the Game (SOTG) Conference: - run by SOTG chair (per PVV proposal, assuming approved) - Start at 19:30 hrs – 21:30 end - Duration 120 minutes MAIN AGENDA ITEMS: - SOTG issues at World Championships level - SOTG educational measures - SOTG promotion TUESDAY, 5 August 2014: SOTG and governance meeting: - run by Task Force chair, Ultimate chair, and President - Start at 19:30 hrs – 21:00 hrs end - Duration 90 minutes MAIN AGENDA ITEMS: - Background of SOTG Task Force - SOTG Task Force conclusions - SOTG Task Force recommendations - On-field governance issues - Game Advisor project - TRG changes in Conduct Policy submitted by Volker Bernardi, WFDF Executive Director 4 5 Roll call of National Associations present & confirmation of votes allotted 5 6 World Flying Disc Federation (WFDF) 4730 Table Mesa Drive, phone +49 (0) 6138/9020868 Suite I-200C, web www.wfdf.org Boulder CO 80305, USA email [email protected] Minutes of the 2013 Congress of the World Flying Disc Federation Saturday July 20 – 13:30 hrs to 17:00 hrs Sunday July 21 – 09:00 hrs to 12:30 hrs Toronto, Canada July 20, 2013 The meeting was called to order by WFDF President Robert “Nob” Rauch at 1:28 p.m. Attendees introduced themselves and their positions within their respective organizations. Attendance – 10 regular members attending – Saturday – total 43 votes: Chun, Anson and Rule, Dan (AFDA Australia – 5 votes) Szith, Gregor and Auracher, Klaus (ÖFSV Austria – 5 votes) Saunders, Danny (UC Canada – 5 votes) Angel Castano, Andres Felipe (AJUC Colombia – 4 votes) Guerin, Amaury (FFDF France – 5 votes) Griesbaum, Thomas (DFV Germany – 5 votes) Ohi, Makoto (JFDA Japan – 5 votes) Garcia, Rolando / Alvarez Marcen, Angel (AMEDIVO/UM Mexico – 2 votes) Hu, Michael (CTFDA, Chinese Taipei – 2 votes) Crawford, Tom (USAU United States of America – 5 votes) Attendance – 0 provisional members attending – Saturday. WFDF Board members/staff in attendance: please see list annexed to the minutes. Rauch, Robert L. "Nob", WFDF President Hammerly, Sandie, WFDF Treasurer Griesbaum, Thomas, WFDF Secretary Bernardi, Volker, WFDF Executive Director Morooka, Fumio, WFDF Board member Hu, Michael, WFDF Board member Gisel, Brian, WFDF Board member 1 Call to order Rauch opened the Congress and welcomed the participants. He explained that one of the main issues to be discussed would be an updated budget as per the IOC financial support which WFDF would receive as per the IOC recognition with a total sum of 25,000 USD per annum. 2 Roll call of National Associations present & confirmation of votes allotted to each Rauch stated that a total number of 36 votes are represented. At 2:24 p.m. with the arrival of Michael Hu representing Chinese Taipei 38 votes are represented. 3 2012 Congress Minutes (already approved) WFDF - The world governing body for flying disc spo rts P a g e | 1 6 7 World Flying Disc Federation Rauch stated that the 2012 Congress minutes have already been approved by the decision taken by the Congress on 21 October 2012 unanimously. 4 Decisions taken by Congress between 2012 and 2013 Congresses Online Votes taken by members between Congress Meeting 2012 (Sakai, Japan) and Congress Meeting 2013 (Toronto, Canada) 2012: Proposal 2012.5 - Approval of Bylaws change - number of WFDF Board members The WFDF Board has been made aware of an inadvertent omission to the changes of the WFDF Bylaws, Article IV –Directors, Section 1. Management of the Corporation Bylaws that were proposed to Congress in April. As approved by the Board, the words “at least” were to be included before the phrase “three at-large directors, as elected by Congress.” We therefore ask Congress’s approval to make this correction. 1. As approved by the Board, the words “at least” were to be included before the phrase “three at-large directors, as elected by Congress.” We therefore ask Congress’s approval to make this correction of the WFDF Bylaws, Article IV –Directors, Section 1. Management of the Corporation. Do you approve of this correction proposed by the Board ? APPROVED 1 December 2012. Total number of members voting: 23 (23), quorum = 20. Total number of votes received: 71 (71 yes).
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