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Large Entity Self-Evaluation Checklist Florida Municipal Safety Initiative Large Entity Self-Evaluation Rev 0.0-10-30-2019 Large Entity Self-Assessment Table of Contents Basic Premise and Goal: .......................................................................................................................................................... 3 Voluntary Accreditation: ......................................................................................................................................................... 3 Accreditation Paths: ................................................................................................................................................................ 3 What is a “Large Entity” for purposes of the Florida Municipal Safety Initiative? ............................................................. 3 What is a “Small Entity” for purposes of the Florida Municipal Safety Initiative? ............................................................. 4 What is an “Office Only” for purposes of the Florida Municipal Safety Initiative? ............................................................ 4 Why are Law Enforcement Agencies and Fire Departments treated separately for purposes of the Florida Municipal Safety Initiative? ................................................................................................................................................................. 4 Self-Assessment Instructions: ................................................................................................................................................. 4 Organizational Safety and Risk Management Self-Assessment: ............................................................................................. 6 Section 1: Commitment to Safety and Health .................................................................................................................... 6 Section 2: Organizational Emergency Readiness ................................................................................................................ 7 Section 3: Organizational Incident and Claims Management ............................................................................................. 8 Section 4: Organizational Performance Measurement ...................................................................................................... 9 Section 5: Other Organizational Responsibilities .............................................................................................................. 11 Department Self-Assessment: .............................................................................................................................................. 13 Section 1: Departmental Management Commitment ...................................................................................................... 13 Section 2: Departmental Performance Measurement ..................................................................................................... 15 Section 3: Departmental Hazard Identification and Control ............................................................................................ 16 Section 4: Departmental Training ..................................................................................................................................... 19 Section 5: Departmental Behavior Management ............................................................................................................. 20 Section 6: Specific Safety Issues and Requirements ......................................................................................................... 22 Section 7: Department Emergency Response ................................................................................................................... 30 Self- Assessment Score Sheet Summary: .............................................................................................................................. 33 Disclaimer and Limitation of Liability By accepting FLC Risk and Safety Services (Services), Member acknowledges and agrees: Services are solely intended to assist Member to reasonably identify, assess and address sources of potential exposure to liability, claims, losses or damages; Member remains responsible for maintaining the safety of its property and operations for itself and others; and for all Services provided, FLC does not warrant or guarantee: the safety of any Member property; that additional risks will not result or materialize at Member property or elsewhere; or that any suggested or recommended measures implemented by Member will prevent exposure to liability, claims, losses or damages. Page 2 of 33 Large Entity Self-Assessment Introduction: Basic Premise and Goal: • A well-implemented safety management system will lead to a reduction in losses, injuries, and illnesses. • The goal of the Florida Municipal Safety Initiative is to provide each participating organization the knowledge and tools needed to easily develop and implement an effective safety management system. Voluntary Accreditation: • The Florida Municipal Safety Initiative is a VOLUNTARY SAFETY ACCREDITATION PROGRAM available to all FMIT members. • To become accredited, the organization must develop and implement an effective safety management system that meets the FMIT established standards. Accreditation Paths: • There are 5 separate accreditation paths that are chosen based on the organizations size and the type of public services provided. • The 5 paths include: 1. Large Entity 2. Small Entity 3. Office Only 4. Law Enforcement 5. Fire Department What is a “Large Entity” for purposes of the Florida Municipal Safety Initiative? • Any member with at least 30* employees (excluding Police and Fire) that has a decentralized organizational structure where department directors are responsible for the implementation of department specific safety plans. In these cases, the department directors operate using minimal guidance and directives from the executive/corporate leadership team. • For example: The City of XYZ has very broad safety directives for its departments. Each department (Public Works, Utilities, Parks, Library, Building/Code Enforcement) has the autonomy to develop and implement their own safety management system that best fits their needs and their operations. • To obtain a Large Entity Certificate of Safety Excellence, the umbrella organization is first evaluated, then each major department (Other than Police and Fire) is also independently evaluated. Each department must meet the required scores for the organization to obtain a Certificate of Safety Excellence. Page 3 of 33 Large Entity Self-Assessment What is a “Small Entity” for purposes of the Florida Municipal Safety Initiative? • Any member with less than 29* employees (excluding Police and Fire) that has a centralized organizational structure where the executive/corporate leadership team provides the department directors with specific safety plans and requirements. For example: The City of ABC has a Safety Management System which both City Departments (Public Works and Building/Code Enforcement) must follow. The department directors work together with City Hall to coordinate the City’s safety efforts. • To obtain a Small Entity Certificate of Safety Excellence, the overall implementation of the Safety Management system is evaluated. The organization must meet the required scores to obtain a Certificate of Safety Excellence. What is an “Office Only” for purposes of the Florida Municipal Safety Initiative? • Any member that only provides administrative services to the public should select the Office Only pathway. This could include a Community Development District (CDD) with a single administrative employee, to a County Clerk of Courts with over 500 employees in multiple buildings. • Since administrative work is relatively low risk, there are less technical requirements needed to obtain a Certificate of Safety Excellence. • Note: For organizations that have a small group of employees that conduct other hands-on tasks such as maintenance work, project management, etc… we recommend selecting the Small Entity option. Why are Law Enforcement Agencies and Fire Departments treated separately for purposes of the Florida Municipal Safety Initiative? • Law Enforcement and Fire/EMS employees face very different risks than other municipal workers. • For that reason, any Law Enforcement Agency or Fire Department can achieve (or decide not to achieve) a Certificate of Safety Excellence independent from their municipality. • For a Law Enforcement Agency or Fire Department to obtain a Certificate of Safety Excellence, the implementation of their Safety Management system is evaluated. The department must meet the required scores to obtain a Certificate of Safety Excellence. Self-Assessment Instructions: Step 1- Organizational Safety and Risk Management Assessment • Conduct a self-assessment of the overall safety management process for your organization. This assessment is divided into 5 sections. o Section 1: Commitment to Safety and Health o Section 2: Emergency Readiness o Section 3: Incident and Claims Management o Section 4: Performance Measurement o Section 5: Other Organizational Responsibilities • Each question is worth 1 point. • Award 1 point only if there is objective, observable and measurable evidence. o Look for documentation, written programs, training records, or other supporting information that can demonstrate the actual implementation of the question. o For example: . Question
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