Agenda Items Meeting of the Board of Regents

November 12, 2020

MEETING OF THE BOARD OF REGENTS THE TEXAS A&M UNIVERSITY SYSTEM November 12, 2020 College Station, Texas

REGULAR AGENDA ITEMS

1. COMMITTEE ON FINANCE (No agenda items)

2. COMMITTEE ON AUDIT (No agenda items)

3. COMMITTEE ON BUILDINGS AND PHYSICAL PLANT

3.1 Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the South Campus Recreation Center Project, Texas A&M University, College Station, Texas (Project No. 02-3267), A&M System

3.2 Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Joint Library Facility - Module 3 Project, Texas A&M University, College Station, Texas (Project No. 02-3304), A&M System

3.3 Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Academic and Administration Building - Phase II Project, Texas A&M University-San Antonio, San Antonio, Texas (Project No. 25-3265), A&M System

3.4 Approval of the Revised Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Ballistic Aero-Optics and Materials Facility Project, Texas A&M Engineering Experiment Station, Bryan, Texas (Project No. 28-3321), A&M System

3.5 Approval to Amend the FY 2021-FY 2025 Texas A&M University System Capital Plan to Add the TDEM Warehouse at RELLIS Project (Project No. 30-3338) with a Fiscal Year 2021 Start Date, Approval of the Project Scope and Budget, Appropriation for Pre-Construction and Construction Services, and Approval for Construction of the TDEM Warehouse at RELLIS Project for the Texas Division of Emergency Management, A&M System

Informational Report Report of System Construction Projects Authorized by the Board

4. COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS (no agenda items)

*Certified by the general counsel or other appropriate attorney as confidential or information that may be withheld from public disclosure in accordance with Section 551.1281 and Chapter 552 of the Texas Government Code. Index – November 12, 2020 Page 2 of 5

5. THE TEXAS A&M UNIVERSITY SYSTEM BOARD OF REGENTS (not assigned to Committee)

Executive Session Items

5.1 *Authorization to Purchase Property Located at 1191 W. Vanderbilt in Stephenville, Erath County, Texas, Tarleton

5.2 *Authorization to Grant a Conditional Roadway Easement in Kingsville, Kleberg County, Texas, to the City of Kingsville, Texas A&M-Kingsville

5.3 *Authorization for the President to Execute an Employment Contract for the Head Men’s and Women’s Track and Field Coach, Texas A&M

5.4 *Authorization for the President to Negotiate and Execute an Agreement and Other Related Documents with NCCD – Cain Hall Redevelopment II, Inc. Related to University Events at The Texas A&M Hotel and Conference Center, Texas A&M

6. CONSENT AGENDA ITEMS

The Texas A&M University System/Board of Regents

6.1 Approval of Minutes

6.2 Granting of the Title of Emeritus, November 2020

6.3 Confirmation of Appointment and Commissioning of Peace Officers

6.4 Designation of the Regents Professor Awards and the Regents Fellow Service Awards for Exemplary Performance and Professional Service During Fiscal Year 2019-20

6.5 Establishment of the Center for Applied Research and Experiential Learning

6.6 Establishment of the Joint Center for Resilient National Security

6.7 Approval of Non-substantive Revisions to System Policies 01.03, Appointing Power and Terms and Conditions of Employment, 07.01, Ethics, and 08.01, Civil Rights Protections and Compliance

6.8 Approval of Revisions to System Policy 12.07, Fixed Term Academic Professional Track Faculty

6.9 Approval of Non-substantive Revisions to System Policy 31.04, Holidays

6.10 *Naming of System Center on the West Texas A&M University Campus

Prairie View A&M University

6.11 Granting of Faculty Development Leave for FY 2021

6.12 Establishment of the Ruth J. Simmons Center for Race and Justice *Certified by the general counsel or other appropriate attorney as confidential or information that may be withheld from public disclosure in accordance with Section 551.1281 and Chapter 552 of the Texas Government Code. Index – November 12, 2020 Page 3 of 5

Tarleton State University

6.13 Approval of a New Bachelor of Applied Arts and Sciences Degree Program with a Major in Geographic Information Systems, and Authorization to Request Approval from the Texas Higher Education Coordinating Board

6.14 Approval of a New Bachelor of Science Degree Program with a Major in Nutrition Science, and Authorization to Request Approval from the Texas Higher Education Coordinating Board

6.15 Approval of a New Bachelor of Science Degree Program with a Major in Sport Management, and Authorization to Request Approval from the Texas Higher Education Coordinating Board

6.16 Approval of a New Master of Science Degree Program with a Major in Mechanical Engineering, and Authorization to Request Approval from the Texas Higher Education Coordinating Board

6.17 Establishment of the Institute for Predictive Analytics in Criminal Justice

6.18 Naming of a Room in the Wisdom Gym

Texas A&M International University (No agenda items)

Texas A&M University

6.19 Approval of Academic Tenure, November 2020

6.20 *Authorization for the President to Negotiate and Execute Certain Specified Contracts Over $500,000

6.21 *Authorization for the President to Negotiate and Execute Revenue Agreement(s) for the Mays Business School Center for Executive Development for Fiscal Year 2021 6.22 Approval for Dr. Richard Gomer, a System Employee, to Serve as an Officer, Member of the Board of Directors and Employee of Prosia, Inc., an Entity that Proposes to License Technology from The Texas A&M University System

6.23 Approval for Dr. James D. Batteas and Dr. Jonathan Felts, System Employees, to serve as Officers, Members of the Board of Directors and Employees of Precision Chemical Forges LLC, an Entity that Proposes to License Technology from The Texas A&M University System

6.24 *Namings of Athletics Facilities and Related Structures

6.25 *Naming of the Parson’s Mounted Cavalry Covered Arena and an Area Near the Student Services Building

6.26 *Authorization to Establish Four Quasi-Endowments in the System Endowment Fund

Texas A&M University-Central Texas

6.27 Approval of a New Bachelor of Applied Arts and Science with a Major in Psychology Degree Program, and Authorization to Request Approval from the Texas Higher Education Coordinating Board

6.28 Approval of a New Bachelor of Science Degree Program with a Major in Anthropology, and Authorization to Request Approval from the Texas Higher Education Coordinating Board

Texas A&M University-Commerce

6.29 Approval of Academic Tenure, November 2020

6.30 Approval of Fundraising Plan to Name Individual Athletics Lockers for Alumni, Staff, Parents, Students and University Friends

Texas A&M University-Corpus Christi (No agenda items)

Texas A&M University-Kingsville

6.31 Approval of Academic Tenure, November 2020

Texas A&M University-San Antonio (No agenda items)

Texas A&M University-Texarkana (No agenda items)

West Texas A&M University (No agenda items)

Texas A&M AgriLife Extension Service

6.32 Approval of 2021 Stiles Farm Foundation Budget

A&M System ...... The Texas A&M University System A&M-Central Texas ...... Texas A&M University-Central Texas A&M-Commerce ...... Texas A&M University-Commerce A&M-Corpus Christi ...... Texas A&M University-Corpus Christi A&M-San Antonio ...... Texas A&M University-San Antonio A/E ...... Architect/Engineer AgriLife Extension...... Texas A&M AgriLife Extension Service AgriLife Research ...... Texas A&M AgriLife Research BOR ...... Board of Regents FP&C ...... Facilities Planning and Construction POR ...... Program of Requirements PUF ...... Permanent University Fund PVAMU ...... Prairie View A&M University RELLIS ...... Respect, Excellence, Leadership, Loyalty, Integrity and Selfless Service RFS ...... Revenue Financing System TAMHSC ...... Texas A&M Health Science Center TAMIU ...... Texas A&M International University TAMUG ...... Texas A&M University at Galveston TAMUT ...... Texas A&M University-Texarkana Tarleton ...... Tarleton State University TEES ...... Texas A&M Engineering Experiment Station TEEX...... Texas A&M Engineering Extension Service Texas A&M at Qatar ...... Texas A&M University at Qatar Texas A&M ...... Texas A&M University Texas A&M-Kingsville ...... Texas A&M University-Kingsville TDEM ...... Texas Division of Emergency Management TFS ...... Texas A&M Forest Service THECB ...... Texas Higher Education Coordinating Board TTI ...... Texas A&M Transportation Institute TVMDL ...... Texas A&M Veterinary Medical Diagnostic Laboratory UTIMCO ...... The University of Texas/Texas A&M Investment Management Company WTAMU ...... West Texas A&M University

Agenda Item No.

AGENDA ITEM BRIEFING

Submitted by: Billy Hamilton, Deputy Chancellor and Chief Financial Officer The Texas A&M University System

Subject: Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the South Campus Recreation Center Project, Texas A&M University, College Station, Texas (Project No. 02- 3267)

Background and Prior Actions:

The South Campus Recreation Center Project was included as an approved project on the FY 2021 – FY 2025 A&M System Capital Plan approved by the Board at the August 2020 meeting. The project was originally added to the FY 2020 – FY 2024 Capital Plan at the August 2019 meeting.

Proposed Board Action:

(1) Approve the project scope and budget.

(2) Appropriate $31,556,250 for construction services and related project costs. $3,506,250 has been previously appropriated.

(3) Approve construction of the South Campus Recreation Center Project at Texas A&M University (Texas A&M).

Funding/Budget Amount: Average Estimated Debt Funding Source Budget Amount Annual Debt Service Service Source

Revenue Financing System Recreational $2,303,600 Debt Proceeds $35,062,500 Sports Fees

Total Project Funds $35,062,500

Page 1 of 3 Agenda Item No. Agenda Item Briefing

Project Justification:

During the spring semester of 2018, the university conducted a student referendum called “Vote Rec” to increase student recreation fees with the goals of:  Increasing recreation facilities on campus;  Bringing recreation facilities closer to the students’ daily activities; and  Increasing employment opportunities for students The National Intramural Recreational Sports Association (NIRSA) guidelines suggest that a university campus of the size category of Texas A&M have 587,633 square feet of indoor recreation facilities. Currently, Texas A&M has 415,500 square feet translating into a shortage of 172,133 of indoor recreation square feet. In three years, once this and its companion project (i.e., the Recreation tCenter a Polo Drive) are constructed, the campus is expected to have a student enrollment of 68,000 and still be at a NIRSA deficit of over 81,000 square feet of indoor recreation space. The information provided for the referendum indicated that since 1995, when the Student Recreation Center opened, the Texas A&M campus student body has grown more than 60%, yet the facilities have only grown 25% (after the Student Recreation Center expansion in 2017). Currently, all student recreational facilities are located west of the train tracks and well outside a 10-minute walk from much of the academic and housing facilities on campus. This project is one of two which will locate student recreational facilities closer to the students. The goal is that, after the two projects are constructed, only a small part of the campus is not within a 10-minute walk to a rec center facility.

Scope:

The South Campus Recreation Center Project will include approximately 63,600 gross square feet. Of that amount, approximately 44,000 square feet is “assignable” space to be used by the staff and patrons of the building. The remaining 19,100 square feet accommodates the facility’s mechanical support, restrooms, horizontal & vertical circulation and internal walls. The areas to be provided in the South Campus Recreation Center Project are:  Strength & Conditioning Areas (24,000 square feet) consisting of: Free weights; Pin select weights; Cardio equipment; Turf/movement; Stretching/torso; Maintenance support  Administrative Areas (1,340 square feet) consisting of: Member services desk; Laundry; Staff workspace, to include private and shared offices; Exam room  Programming Areas (15,810 square feet) consisting of: two courts to be used for basketball, volleyball and indoor soccer; Bouldering wall; Multipurpose room and support  Building Support Areas (2,670 square feet) consisting of: Lobby seating; Gender neutral restrooms; Locker rooms; General storage Construction on this project is scheduled to start in December 2020 with substantial completion scheduled for June 2022. The total project budget is $35,062,500.

Page 2 of 3 Agenda Item No. Agenda Item Briefing

Strategic Plan Imperative(s) this Item Advances:

The South Campus Recreation Center Project will advance The Texas A&M University System Strategic Imperative 3 by preparing students to assume roles in leadership, responsibility and service to society. The South Campus Recreation Center is a critical project to the university’s commitment to provide students, faculty and staff with the best opportunities to support and nurture their health and well-being. The Department of Recreational Sports provides high- quality, inclusive experiences and facilities as an important way of accomplishing Imperative 3.

Multiple assessments have shown that participants in recreational activities have higher persistence rates and graduation rates than those who do not engage in recreation. A student’s overall health and well-being coupled with academic success will prepare graduates for successful careers within the global economy.

Other Major Fiscal Impacts:

None.

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Agenda Item No.

THE TEXAS A&M UNIVERSITY SYSTEM FACILITIES PLANNING AND CONSTRUCTION Office of the Deputy Chancellor and Chief Financial Officer October 5, 2020

Members, Board of Regents The Texas A&M University System

I recommend adoption of the following minute order:

“The project scope along with a project budget of $35,062,500 for the South Campus Recreation Center Project is approved.

The amount of $31,556,250 is appropriated from Account No. 01- 083540, Revenue Financing System Debt Proceeds (Recreational Sports Fees), for construction services and related project costs.

The South Campus Recreation Center Project, Texas A&M University, College Station, Texas, is approved for construction.

The Board of Regents of The Texas A&M University System (Board) reasonably expects to incur debt in one or more obligations for this project, and all or a portion of the proceeds received from the sale of such obligations is reasonably expected to be used to reimburse the account(s) for amounts previously appropriated and/or expended from such account(s).

As required by Section 5(a) of the Master Resolution of the Revenue Financing System, the Board hereby determines that it will have sufficient funds to meet the financial obligations of The Texas A&M University System, including sufficient Pledged Revenues to satisfy the Annual Debt Service Requirements of the Revenue Financing System and to meet all financial obligations of the Board relating to the Revenue Financing System and that

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Agenda Item No. October 5, 2020

the Participants, on whose behalf the debt is issued, possess the financial capacity to satisfy their Direct Obligations.”

Respectfully submitted,

Billy Hamilton Deputy Chancellor and Chief Financial Officer

Approval Recommended: Approved for Legal Sufficiency:

John Sharp Ray Bonilla Chancellor General Counsel

Phillip Ray Vice Chancellor for Business Affairs

Michael K. Young, President Texas A&M University

ATTACHMENT TO ITEM

SOUTH CAMPUS RECREATION CENTER PROJECT BUDGET TEXAS A&M UNIVERSITY PROJECT NO. 02-3267

1. Construction ...... $26,275,300 2. Project Contingency ...... 1,500,709 3. Program of Requirements ...... 0 4. Pre-Construction Services ...... 2,322,016 5. Commissioning Services ...... 49,075 6. Construction Testing ...... 362,000 7. Campus Services & Technology ...... 810,700 8. Furnishings ...... 156,000 9. Equipment ...... 2,487,800 10. Other Project Costs ...... 174,700 11. FP&C Management ...... 924,200 12. TOTAL ESTIMATED COST OF PROJECT ...... $35,062,500

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SOUTH CAMPUS RECREATION CENTER PROJECT SCHEDULE TEXAS A&M UNIVERSITY PROJECT NO. 02-3267

1. Issue A/E RFQ ...... September 3, 2019 2. Issue CMAR RFP ...... September 10, 2019 3. Receive A/E RFQ ...... September 24, 2019 4. Receive CMAR RFP ...... October 1, 2019 5. Shortlist A/E Firms ...... October 8, 2019 6. Shortlist CMAR Firms ...... October 15, 2019 7. Interview A/E Shortlist ...... October 22, 2019 8. Interview CMAR Firms ...... November 5, 2019 9. A/E Ranked Order Approved by Chancellor ...... November 12, 2019 10. CMAR Ranked Order Approved by Chancellor ...... November 18, 2019 11. Execute A/E Agreement ...... January 17, 2020 12. Execute CMAR Agreement ...... January 23, 2020 13. Schematic Design...... April 28, 2020 14. Design Development ...... September 1, 2020 15. Receive GMP from CMAR ...... September 25, 2020 16. BOR Approval for Construction ...... November 12, 2020 17. Submit THECB Application ...... December 10, 2020 18. Notice to Proceed ...... December 15, 2020 19. Construction Documents ...... December 18, 2020 20. Substantial Completion ...... June 17, 2022 21. Owner Occupancy ...... August 2022

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THE TEXAS A&M UNIVERSITY REVENUE FINANCING SYSTEM 02-3267 South Campus Recreation Center Recreational Sports Fees

Outstanding Principal Interest Coverage Dates Principal Amount Amount Annual Total 1.15x

BONDS 35,410,000.00 YEAR 1 34,875,000.00 535,000.00 1,770,500.00 2,305,500.00 2,651,325.00 YEAR 2 34,315,000.00 560,000.00 1,743,750.00 2,303,750.00 2,649,312.50 YEAR 3 33,730,000.00 585,000.00 1,715,750.00 2,300,750.00 2,645,862.50 YEAR 4 33,115,000.00 615,000.00 1,686,500.00 2,301,500.00 2,646,725.00 YEAR 5 32,470,000.00 645,000.00 1,655,750.00 2,300,750.00 2,645,862.50 YEAR 6 31,790,000.00 680,000.00 1,623,500.00 2,303,500.00 2,649,025.00 YEAR 7 31,075,000.00 715,000.00 1,589,500.00 2,304,500.00 2,650,175.00 YEAR 8 30,325,000.00 750,000.00 1,553,750.00 2,303,750.00 2,649,312.50 YEAR 9 29,535,000.00 790,000.00 1,516,250.00 2,306,250.00 2,652,187.50 YEAR 10 28,710,000.00 825,000.00 1,476,750.00 2,301,750.00 2,647,012.50 YEAR 11 27,840,000.00 870,000.00 1,435,500.00 2,305,500.00 2,651,325.00 YEAR 12 26,930,000.00 910,000.00 1,392,000.00 2,302,000.00 2,647,300.00 YEAR 13 25,975,000.00 955,000.00 1,346,500.00 2,301,500.00 2,646,725.00 YEAR 14 24,970,000.00 1,005,000.00 1,298,750.00 2,303,750.00 2,649,312.50 YEAR 15 23,915,000.00 1,055,000.00 1,248,500.00 2,303,500.00 2,649,025.00 YEAR 16 22,805,000.00 1,110,000.00 1,195,750.00 2,305,750.00 2,651,612.50 YEAR 17 21,640,000.00 1,165,000.00 1,140,250.00 2,305,250.00 2,651,037.50 YEAR 18 20,420,000.00 1,220,000.00 1,082,000.00 2,302,000.00 2,647,300.00 YEAR 19 19,135,000.00 1,285,000.00 1,021,000.00 2,306,000.00 2,651,900.00 YEAR 20 17,790,000.00 1,345,000.00 956,750.00 2,301,750.00 2,647,012.50 YEAR 21 16,375,000.00 1,415,000.00 889,500.00 2,304,500.00 2,650,175.00 YEAR 22 14,890,000.00 1,485,000.00 818,750.00 2,303,750.00 2,649,312.50 YEAR 23 13,330,000.00 1,560,000.00 744,500.00 2,304,500.00 2,650,175.00 YEAR 24 11,695,000.00 1,635,000.00 666,500.00 2,301,500.00 2,646,725.00 YEAR 25 9,975,000.00 1,720,000.00 584,750.00 2,304,750.00 2,650,462.50 YEAR 26 8,170,000.00 1,805,000.00 498,750.00 2,303,750.00 2,649,312.50 YEAR 27 6,275,000.00 1,895,000.00 408,500.00 2,303,500.00 2,649,025.00 YEAR 28 4,285,000.00 1,990,000.00 313,750.00 2,303,750.00 2,649,312.50 YEAR 29 2,195,000.00 2,090,000.00 214,250.00 2,304,250.00 2,649,887.50 YEAR 30 - 2,195,000.00 109,750.00 2,304,750.00 2,650,462.50

$ 35,410,000.00 $ 33,698,000.00 $ 69,108,000.00 $ 79,474,200.00

Estimated Issuance Costs of $347,500 are included in this schedule. Long-term rates are assumed to be 5.0%. Rates are subject to market change. Prepared by the Office of the Treasurer - Treasury Services 09/09/2020

Rates are subject to market change. Amounts are preliminary estimates that will be revised at the time bonds are issued.

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South Campus Recreation Center

Texas A&M University Project No. 02-3267

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Agenda Item No.

AGENDA ITEM BRIEFING

Submitted by: Billy Hamilton, Deputy Chancellor and Chief Financial Officer The Texas A&M University System

Subject: Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Joint Library Facility - Module 3 Project, Texas A&M University, College Station, Texas (Project No. 02-3304)

Background and Prior Actions:

The Joint Library Facility - Module 3 Project was included as an approved FY 2020 project on the FY 2021 – FY 2025 A&M System Capital Plan approved by the Board at the August 2020 meeting. The project was originally added to the FY 2020 – FY 2024 Capital Plan at the August 2019 meeting.

Proposed Board Action:

(1) Approve the project scope and budget.

(2) Appropriate $6,750,000 for construction services and related project costs. $750,000 has been previously appropriated.

(3) Approve construction of the Joint Library Facility - Module 3 Project for Texas A&M University (Texas A&M) at the RELLIS Campus.

Funding/Budget Amount: Average Estimated Debt Funding Source Budget Amount Annual Debt Service Service Source Cash (AUF from the University of Texas) $7,500,000 N/A N/A

Total Project Funds $7,500,000

Project Justification:

In May 2013, in cooperation, the University of Texas and Texas A&M opened the Joint Library Facility (JLF). The facility provides medium density, controlled storage for items from the library collections that receive little use but are still important research support materials. The facility is available for use by all libraries in both The Texas A&M University System (A&M System) and the University of Texas System. Several other Texas public universities have

Page 1 of 3 Agenda Item No. Agenda Item Briefing established contractual agreements to participate in the program. The foundational concept behind the facility is that of a shared Resource in Common. In the past, different libraries often purchased the same titles in order to make high demand publications readily available to students and faculty. Once these materials cease to be in high demand, they may continue to have research value and occasional need, but it is not necessary that multiple copies be stored at multiple sites. Additionally, while many resources are now accessible electronically, a physical copy provides a backup in the event that the access disappears due to contractual or technological changes. As a result, cooperating libraries are designating one copy to be a Resource in Common, placing it in the facility and allowing other libraries to withdraw their local copies to reclaim the space for current collection and service needs. Should students and faculty need to gain access to these printed resources, the JLF uses the standard interlibrary loan processes and the book/article is delivered to the requesting library in digital or physical form.

Research shows that it costs approximately $4.26 per year to store one print volume on traditional main campus library shelving. This cost is decreased to $0.86 for that same volume to be stored in a facility like the JLF. To date, the facility has ingested 1,203,000 volumes, and many more items are scheduled for future shipments. Additionally, over half a million volumes have been claimed as a Resource In Common by participating libraries. Construction of Module 3 will provide support for years in the future. Currently, Module 2 has an estimated five years’ worth of space. It is estimated that it will take approximately 5-7 years to fill Module 3 once Module 2 is completely full. The total estimate for accessioning materials into JLF is 10-12 years. That said, the materials within JLF are being housed at an environment that would ensure roughly 50 to 60 years (if not more) of use.

Scope:

The Joint Library Facility - Module 3 Project is the third and final phase of the originally planned JLF on the RELLIS Campus. Module 3 will provide an additional 12,000 square feet of library stack space, including modular shelving, and a 2,000 square foot mechanical mezzanine to the existing library facility.

Each JLF module is estimated at 1,000,000 volumes for a total of 3,000,000 volumes (JLF 1, 2, and 3). As of August 2020, between JLF 1 and JLF 2, we have reached 1,203,000 of the 2,000,000 capacity.

The library addition will match the building’s original components to include concrete tilt-wall construction, the extension of utilities, and new mechanical systems. Water and thermal utilities will be extended from the existing RELLIS utility infrastructure to the JLF building to increase efficiency and reliability. The existing stand-alone chiller will be decommissioned and removed. Fire lanes will be extended and no additional parking spaces are programmed.

Construction on this project is scheduled to commence in December 2020 with substantial completion scheduled for December 2021. The total project budget is $7,500,000.

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Agenda Item No. Agenda Item Briefing

Other Major Fiscal Impacts:

None.

Strategic Plan Imperative(s) this Item Advances:

The mission of JLF contributes greatly to the principles and vision of the A&M System. JLF supports the ideals of creating accessible and affordable resources through the Resource In Common model. As a member (and manager of these resources), Texas A&M University students and faculty are granted access to any of the items held in JLF. This provides additional resources and research opportunities. These same information resources add to building a robust and targeted research portfolio by supporting the information needs of scholars to complete their research which in turn provides a positive impact on societal needs. JLF also provides services that respond to the needs of the people of Texas and contribute to the strength of the state’s economy. This is evident in the help that JLF was providing during COVID-19 as much of the initial requests for digitization were with regards to building respirators and other medical equipment.

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Agenda Item No.

THE TEXAS A&M UNIVERSITY SYSTEM FACILITIES PLANNING AND CONSTRUCTION Office of the Deputy Chancellor and Chief Financial Officer October 5, 2020

Members, Board of Regents The Texas A&M University System

I recommend adoption of the following minute order:

“The project scope along with a project budget of $7,500,000 for the Joint Library Facility - Module 3 Project is approved.

The amount of $6,750,000 is appropriated from Account No. 01-081600, TAMU Joint Library Module 3 (Available University Fund), for construction services and related project costs.

The Joint Library Facility - Module 3 Project, Texas A&M University, College Station, Texas, is approved for construction.”

Respectfully submitted,

Billy Hamilton Deputy Chancellor and Chief Financial Officer

Approval Recommended: Approved for Legal Sufficiency:

John Sharp Ray Bonilla Chancellor General Counsel

Phillip Ray Vice Chancellor for Business Affairs

Michael K. Young, President Texas A&M University

ATTACHMENT TO ITEM

JOINT LIBRARY FACILITY - MODULE 3 PROJECT BUDGET TEXAS A&M UNIVERSITY PROJECT NO. 02-3304

1. Amount Available for Construction/AACC ...... $6,155,000 2. Project Contingency ...... 374,900 3. Program of Requirements ...... 0 4. Pre-Construction Services ...... 505,300 5. Commissioning ...... 16,800 6. Construction Testing ...... 49,000 7. Campus Services & Technology ...... 40,000 8. Furnishings ...... 0 9. Equipment ...... 0 10. Other Project Costs ...... 160,000 11. Project Management & Inspection ...... 199,000 12. TOTAL ESTIMATED COST OF PROJECT ...... $7,500,000

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JOINT LIBRARY FACILITY - MODULE 3 PROJECT SCHEDULE TEXAS A&M UNIVERSITY PROJECT NO. 02-3304

1. Issue DB Request for Qualifications (RFQ) ...... January 28, 2020 2. Receive DB RFQ Response ...... February 18, 2020 3. Shortlist DB Firms ...... March 3, 2020 4. Issue DB RFP to shortlist ...... March 5, 2020 5. Receive DB Pricing...... March 17, 2020 6. Interview DB Firms ...... March 24, 2020 7. Chancellor Approval of Rank Order ...... April 6, 2020 8. Execute DB Agreement ...... May 20, 2020 9. DB NTP/Design Kickoff Meeting ...... May 26, 2020 10. Complete Schematic Design ...... July 27, 2020 11. Complete SD Review ...... August 3, 2020 12. Complete Design Development ...... October 2, 2020 13. Issue Construction Document Package 1 ...... October 12, 2020 14. Complete DD Review ...... October 19, 2020 15. Receive GMP from DB ...... October 28, 2020 16. BOR Approval for Construction ...... November 12, 2020 17. Complete Construction Documents ...... November 19, 2020 18. Issue Construction NTP - Package 1 ...... December 7, 2020 19. Complete CD Review ...... December 15, 2020 20. Submit THECB Application for Review ...... December 2021 21. Construction Substantial Completion ...... December 2021 22. Owner Occupancy ...... January 2022

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Texas A&M University Project No. 02-3304 Joint Library Facility - Module 3

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Agenda Item No.

AGENDA ITEM BRIEFING

Submitted by: Billy Hamilton, Deputy Chancellor and Chief Financial Officer The Texas A&M University System

Subject: Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Academic and Administration Building - Phase II Project, Texas A&M University-San Antonio, San Antonio, Texas (Project No. 25-3265)

Background and Prior Actions:

The Academic and Administration Building - Phase II Project was included as an approved project on the FY 2021 – FY 2025 A&M System Capital Plan approved by the Board at the August 2020 meeting. The project was originally added to the FY 2020 – FY 2024 Capital Plan at the August 2019 meeting.

Proposed Board Action:

(1) Approve the project scope and budget.

(2) Appropriate $47,700,000 for construction services and related project costs. $5,300,000 has been previously appropriated.

(3) Approve construction of the Academic and Administration Building - Phase II Project at Texas A&M University-San Antonio (A&M-San Antonio).

Funding/Budget Amount: Average Estimated Debt Funding Source Budget Amount Annual Debt Service Service Source

Permanent University Fund Available $3,938,320 Debt Proceeds $53,000,000 University Funds

Total Project Funds $53,000,000

*A&M-San Antonio is using $5 million of its PUF Equipment Allocations to provide funding for this project. These funds have been reverted back to the A&M System so they can be appropriated to this major project.

Page 1 of 3 Agenda Item No. Agenda Item Briefing

Project Justification:

A&M-San Antonio is a fast-growing institution adding approximately 1,000 new students per year. Much of that growth is from the recent initiative of adding the freshman and sophomore years to its undergraduate instruction while continuing to grow its upper division offerings as well as its graduate-level programs.

The university has also, in the last several years, consolidated its instruction by vacating leased space within the Brooks and Alamo Colleges locations. The growth and consolidation initiatives have put immense pressure on the existing 74 university classrooms located in the following buildings:

• Madla Building – 21 classrooms • Central Academic Building – 7 classrooms • Patriot’s Casa – 1 classroom • Science & Technology Building – 27 classrooms • Academic and Administration Building Phase I –18 classrooms

To mitigate the classroom deficiency, the campus installed two additional temporary modular classroom buildings in spring 2019 that yield a total of 17 classrooms. These modular buildings are leased on an annual basis. The lease for these modular buildings will be extended until sufficient space is available within the Academic and Administration - Phase II building in fall 2022, partially addressing the growing classroom demand due to continued enrollment growth. Upon completion of the project and availability of the new classrooms, the lease for one modular classroom building will be terminated and the other will be under review based upon finding suitable space for Early College High School operations.

In addition to the classroom need, the campus is severely short of faculty and staff offices. The campus is using 14 portable buildings, obtained from a San Antonio-area K-12 school district, to house many of the Vice President for Business Affairs’ functions. This includes the Vice President’s Office itself as well as the departments for Human Resources, Payroll, Finance, Budget, Compliance and Facilities. The Office of the Vice President for Development also has located its Communications Department in these portables as well.

In spring 2019, the campus installed a third modular building. The function of this building is to provide staff offices for the following:

• Student Advising • Student Success Coaches • Tutoring

The Academic and Administration Building - Phase II Project will provide faculty and college administration offices for the College of Business which are currently located on the fourth floor of the Central Academic Building. A large portion of the Vice President of Business Affairs’ functions will relocate to the fourth floor of the Central Academic Building. It is the intent of the campus for staff to vacate most of the portable buildings and the third modular building as well.

Page 2 of 3

Agenda Item No. Agenda Item Briefing

Scope:

Construction on this project is scheduled to start in December 2020 with substantial completion scheduled for June 2022. The total project budget is $53,000,000.

Strategic Plan Imperative(s) this Item Advances:

The completion of the Academic and Administration Building - Phase II Project addresses Initiative 1 of The Texas A&M University System, Board of Regents Strategic Plan Summary, 2016-2021, that all qualified students will find a place in the A&M System and will have an array of pathways to pursue their ambitions and interests. By having this new academic facility at A&M-San Antonio comprised of sufficient library space, classrooms and student engagement opportunities with faculty, it will allow the campus to provide the foundation to support students towards their academic pathways.

Other Major Fiscal Impacts:

None.

Page 3 of 3

Agenda Item No.

THE TEXAS A&M UNIVERSITY SYSTEM FACILITIES PLANNING AND CONSTRUCTION Office of the Deputy Chancellor and Chief Financial Officer October 5, 2020

Members, Board of Regents The Texas A&M University System

I recommend adoption of the following minute order:

“The project scope along with a project budget of $53,000,000 for the Academic and Administration Building - Phase II Project is approved.

The amount of $47,700,000 is appropriated from Account No. 01-084243, Permanent University Fund Debt Proceeds (AUF), for construction services and related project costs.

The Academic and Administration Building - Phase II Project, Texas A&M University-San Antonio, San Antonio, Texas, is approved for construction.

Respectfully submitted,

Billy Hamilton Deputy Chancellor and Chief Financial Officer

Approval Recommended: Approved for Legal Sufficiency:

John Sharp Ray Bonilla Chancellor General Counsel

Phillip Ray Vice Chancellor for Business Affairs

Cynthia Teniente-Matson, President Texas A&M University-San Antonio ATTACHMENT TO ITEM

ACADEMIC AND ADMINISTRATION BUILDING - PHASE II PROJECT BUDGET TEXAS A&M UNIVERSITY-SAN ANTONIO PROJECT NO. 25-3265

1. Amount Available for Construction Contract/AACC ...... $37,141,000 2. Project Contingency ...... 1,640,195 3. Program of Requirements ...... 19,000 4. Pre-Construction Services ...... 3,808,125 5. Commissioning ...... 97,680 6. Construction Testing ...... 411,000 7. Campus Services & Technology ...... 1,441,000 8. Furnishings ...... 3,176,000 9. Equipment ...... 2,845,000 10. Other Project Costs ...... 1,016,000 11. Project Management & Inspection ...... 1,405,000 12. TOTAL ESTIMATED COST OF PROJECT ...... $53,000,000

Page 1 of 4 ACADEMIC AND ADMINISTRATION BUILDING - PHASE II PROJECT SCHEDULE TEXAS A&M UNIVERSITY-SAN ANTONIO PROJECT NO. 25-3265

1. Issue A/E RFQ ...... September 3, 2019 2. Receive A/E RFQ ...... September 26, 2019 3. Issue CMAR RFP ...... October 8, 2019 4. Shortlist A/E Firms ...... October 10, 2019 5. Receive CMAR RFP ...... October 29, 2019 6. Shortlist CMAR Firms ...... November 14, 2019 7. Interview A/E Shortlist ...... November 20, 2019 8. Interview CMAR Firms ...... November 21, 2019 9. A/E Ranked Order Approved by Chancellor ...... December 14, 2019 10. CMAR Ranked Order Approved by Chancellor ...... January 8, 2020 11. Execute A/E Agreement ...... February 18, 2020 12. Execute CMAR Agreement ...... March 3, 2020 13. Schematic Design...... April 3, 2020 14. Design Development ...... October 1, 2020 15. Receive GMP from CMAR ...... October 2, 2020 16. Construction Documents ...... November 5, 2020 17. BOR Approval for Construction ...... November 12, 2020 18. Notice to Proceed ...... December 7, 2020 19. Submit THECB Application ...... December 11, 2020 20. Substantial Completion ...... June 9, 2022 21. Final Completion ...... July 2022 22. Owner Occupancy ...... August 2022

Page 2 of 4 TEXAS A&M UNIVERSITY - SAN ANTONIO PERMANENT UNIVERSITY FUND 25-3265 ACADEMIC AND ADMINISTRATION BUILDING - PHASE II Available University Fund

Outstanding Principal Interest Dates Principal Amount Amount Annual Total

BONDS 53,525,000.00 YEAR 1 51,725,000.00 1,800,000.00 2,141,000.00 3,941,000.00 YEAR 2 49,855,000.00 1,870,000.00 2,069,000.00 3,939,000.00 YEAR 3 47,910,000.00 1,945,000.00 1,994,200.00 3,939,200.00 YEAR 4 45,890,000.00 2,020,000.00 1,916,400.00 3,936,400.00 YEAR 5 43,785,000.00 2,105,000.00 1,835,600.00 3,940,600.00 YEAR 6 41,600,000.00 2,185,000.00 1,751,400.00 3,936,400.00 YEAR 7 39,325,000.00 2,275,000.00 1,664,000.00 3,939,000.00 YEAR 8 36,960,000.00 2,365,000.00 1,573,000.00 3,938,000.00 YEAR 9 34,500,000.00 2,460,000.00 1,478,400.00 3,938,400.00 YEAR 10 31,940,000.00 2,560,000.00 1,380,000.00 3,940,000.00 YEAR 11 29,280,000.00 2,660,000.00 1,277,600.00 3,937,600.00 YEAR 12 26,515,000.00 2,765,000.00 1,171,200.00 3,936,200.00 YEAR 13 23,635,000.00 2,880,000.00 1,060,600.00 3,940,600.00 YEAR 14 20,640,000.00 2,995,000.00 945,400.00 3,940,400.00 YEAR 15 17,525,000.00 3,115,000.00 825,600.00 3,940,600.00 YEAR 16 14,290,000.00 3,235,000.00 701,000.00 3,936,000.00 YEAR 17 10,925,000.00 3,365,000.00 571,600.00 3,936,600.00 YEAR 18 7,425,000.00 3,500,000.00 437,000.00 3,937,000.00 YEAR 19 3,785,000.00 3,640,000.00 297,000.00 3,937,000.00 YEAR 20 - 3,785,000.00 151,400.00 3,936,400.00

$ 53,525,000.00 $ 25,241,400.00 $ 78,766,400.00

Estimated issuance costs and rounding of $525,000 are included in this schedule. Long-term rates are assumed to be 4.00%. Rates are subject to market change. Prepared by the Office of the Treasurer - Treasury Services 09/09/2020

Rates are subject to market change. Amounts are preliminary estimates that will be revised at the time bonds are issued.

Page 3 of 4

Academic and Administration Building - Phase II

Texas A&M University-San Antonio Project No. 25-3265

Page 4 of 4

Agenda Item No.

AGENDA ITEM BRIEFING

Submitted by: Billy Hamilton, Deputy Chancellor and Chief Financial Officer The Texas A&M University System

Subject: Approval of the Revised Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Ballistic Aero-Optics and Materials Facility Project, Texas A&M Engineering Experiment Station, Bryan, Texas (Project No. 28-3321)

Background and Prior Actions:

The Ballistic Aero-Optics and Materials Facility Project was approved by the Board to be added to the FY 2020 – FY 2024 A&M System Capital Plan for $25,000,000 at the May 2020 meeting. The project was approved for construction and was included as an approved project on the FY 2021 – FY 2025 A&M System Capital Plan approved by the Board at the August 2020 meeting.

Proposed Board Action:

(1) Approve the revised project scope and budget.

(2) Appropriate $13,600,000 for construction services and related project costs. $25,000,000 has been previously appropriated.

(3) Approve for construction the additional work scope outlined in this agenda item for the Ballistic Aero-Optics and Materials Facility Project for Texas A&M Engineering Experiment Station (TEES).

Funding/Budget Amount: Average Estimated Debt Project Proposed Proposed Annual Service Funding Source Budget Adjustment Budget Debt Service Source Revenue Financing $15,000,000 $0 $15,000,000 $3,380,000 Contract System Debt Revenue/ Proceeds Indirect Cost Recoveries

Revenue Financing $2,000,000 $3,600,000 $5,600,000 $416,370 Indirect Cost System Debt Recoveries Proceeds Cash (General $8,000,000 $10,000,000 $18,000,000 N/A N/A Revenue)

Total Project Funds $25,000,000 $13,600,000 $38,600,000

Page 1 of 2 Agenda Item No. Agenda Item Briefing

Project Justification:

On September 30th, the Secretary of the Army visited the RELLIS campus to review progress on Army Futures Command projects. After discussing current Army needs during his visit, TEES has reevaluated the current scope and funding on both Innovation Proving Grounds (IPG) projects – Ballistic Aero-Optics and Materials Facility (BAM) and the BCDC: Innovation Proving Grounds (IPG). The Army has a need for a BAM with a more extended length than is currently planned. TEES has ascertained that the Mobility Challenge Course and Off Road Test Area being planned as part of the BCDC: IPG project are not in as high demand as the BAM. Therefore, TEES proposes a shift in funding and a change in project scope for both projects which are all part of the larger IPG.

 Shift $10M in funding from the Governor’s Office from the IPG road courses to the IPG BAM project.  Add $3.6M in funding to the IPG BAM project to cover an omission made during design by Jacobs Engineering, the firm who is doing the planning for this project.

Scope:

Additional scope is attributed to design fees and the addition of Alternate 1 – Extend the Aero Optics Range and the hypersonic Ballistic Range. This increases Phase 1 capabilities by extending the tube length. Total tube length will be increased from 140 meters to 330 meters long.

Construction on this project is scheduled to start in April 2021 with substantial completion scheduled for July 2023. The total project budget is $38,600,000.

Other Major Fiscal Impacts:

None.

Strategic Plan Imperative(s) this Item Advances:

Approval of this agenda item will advance The Texas A&M University System’s (A&M System) Strategic Imperative #4 of increasing the A&M System’s prominence by developing a state-of-the-art hypersonic research facility that will enhance defense and industry-based research.

Page 2 of 2

Agenda Item No.

THE TEXAS A&M UNIVERSITY SYSTEM FACILITIES PLANNING AND CONSTRUCTION Office of the Deputy Chancellor and Chief Financial Officer October 14, 2020

Members, Board of Regents The Texas A&M University System

I recommend adoption of the following minute order:

“The project scope along with a project budget of $38,600,000 for the Ballistic Aero-Optics and Materials Facility Project is approved.

The amount of $3,600,000 is appropriated from Account No. 01- 083538, Revenue Financing System Debt Proceeds (Indirect Cost Recoveries), and the amount of $10,000,000 is appropriated from Account No. 28-810076, AFC BAM Funding for construction services and related project costs.

The Ballistic Aero-Optics and Materials Facility Project, Texas A&M Engineering Experiment Station, Bryan, Texas, is approved for construction.

Page 1 of 2

Agenda Item No. October 14, 2020

the Participants, on whose behalf the debt is issued, possess the financial capacity to satisfy their Direct Obligations.”

Respectfully submitted,

Billy Hamilton Deputy Chancellor and Chief Financial Officer

Approval Recommended: Approved for Legal Sufficiency:

John Sharp Ray Bonilla Chancellor General Counsel

Phillip Ray Vice Chancellor for Business Affairs

M. Katherine Banks, Ph.D., P.E. Vice Chancellor of Engineering and National Laboratories The Texas A&M University System Director, Texas A&M Engineering Experiment Station

Page 2 of 2 ATTACHMENT TO ITEM

BALLISTIC AERO-OPTICS AND MATERIALS FACILITY PROJECT BUDGET TEXAS A&M ENGINEERING EXPERIMENT STATION PROJECT NO. 28-3321

1. Construction ...... $30,277,000 2. Project Contingency ...... 1,139,000 3. Program of Requirements ...... 327,700 4. Pre-Construction Services ...... 4,756,000 5. Commissioning Services ...... 50,000 6. Construction Testing ...... 284,000 7. Campus Services & Technology ...... 412,000 8. Furnishings ...... 113,000 9. Equipment ...... 50,000 10. Other Project Costs ...... 168,300 11. FPC Management ...... 1,023,000 12. TOTAL PROJECT COST ...... $38,600,000

Page 1 of 5

BALLISTIC AERO-OPTICS AND MATERIALS FACILITY PROJECT SCHEDULE TEXAS A&M ENGINEERING EXPERIMENT STATION PROJECT NO. 28-3321

1. BOR Approval to Include in Capital Plan ...... May 14, 2020 2. Issue A/E Request for Qualifications (RFQ) ...... June 30, 2020 3. Issue Construction Manager at Risk (CMAR) RFP ...... July 7, 2020 4. Receive A/E RFQ Response ...... July 14, 2020 5. Shortlist A/E Firms ...... July 21, 2020 6. Select A/E Firms ...... July 21, 2020 7. Receive CMAR RFP Response ...... July 28, 2020 8. Chancellor Approval of A/E Rank Order ...... August 11, 2020 9. Shortlist CMAR Firms ...... August 11, 2020 10. BOR Approval for Construction ...... August 20, 2020 11. Execute A/E Agreement ...... August 25, 2020 12. Interview CMAR Firms ...... August 26, 2020 13. A/E Design Kick-Off ...... August 27, 2020 14. CMAR Ranked Order Approved by Chancellor ...... September 25, 2020 15. Execute CMAR Agreement ...... October 28, 2020 16. Complete Schematic Design ...... January 29, 2021 17. Receive GMP from CMAR ...... March 30, 2021 18. Submit THECB Application ...... April 1, 2021 19. Notice to Proceed ...... April 5, 2021 20. Complete Design Development ...... May 14, 2021 21. Complete Construction Documents ...... August 27, 2021 22. Substantial Completion ...... July 14, 2023 23. Owner Occupancy ...... September 15, 2023

Page 2 of 5

TEXAS A&M ENGINEERING EXPERIMENT STATION REVENUE FINANCING SYSTEM Ballistic Aero Optics Materials Facility Contract Revenue/Indirect Cost Recoveries

Outstanding Principal Interest Coverage Dates Principal Amount Amount Annual Total 1.15x

Coml Paper 15,000,000.00 YEAR 1 14,000,000.00 1,000,000.00 525,000.00 1,525,000.00 1,753,750.00 YEAR 2 13,000,000.00 1,000,000.00 490,000.00 1,490,000.00 1,713,500.00 YEAR 3 8,000,000.00 5,000,000.00 455,000.00 5,455,000.00 6,273,250.00 YEAR 4 4,000,000.00 4,000,000.00 280,000.00 4,280,000.00 4,922,000.00 YEAR 5 - 4,000,000.00 150,000.00 4,150,000.00 4,772,500.00

$ 15,000,000.00 $ 1,900,000.00 $ 16,900,000.00 $ 19,435,000.00

Short-term rates are assumed to be 3.50% for years 1-4 and 3.75% for year 5. Rates are subject to market change. Assuming that project will remain in commercial paper until paid off in five years. Principal will be repaid with Contract Revenue and interest will be repaid with Indirect Cost Recoveries. Prepared by the Office of the Treasurer - Treasury Services 10/14/2020

Rates are variable and subject to market change.

Page 3 of 5 TEXAS A&M ENGINEERING EXPERIMENT STATION REVENUE FINANCING SYSTEM 28-3321 Ballistic Aero Optics Materials Facility Indirect Cost Recoveries

Outstanding Principal Interest Coverage Dates Principal Amount Amount Annual Total 1.15x

BONDS 5,660,000.00 YEAR 1 5,470,000.00 190,000.00 226,400.00 416,400.00 478,860.00 YEAR 2 5,270,000.00 200,000.00 218,800.00 418,800.00 481,620.00 YEAR 3 5,065,000.00 205,000.00 210,800.00 415,800.00 478,170.00 YEAR 4 4,850,000.00 215,000.00 202,600.00 417,600.00 480,240.00 YEAR 5 4,625,000.00 225,000.00 194,000.00 419,000.00 481,850.00 YEAR 6 4,395,000.00 230,000.00 185,000.00 415,000.00 477,250.00 YEAR 7 4,155,000.00 240,000.00 175,800.00 415,800.00 478,170.00 YEAR 8 3,905,000.00 250,000.00 166,200.00 416,200.00 478,630.00 YEAR 9 3,645,000.00 260,000.00 156,200.00 416,200.00 478,630.00 YEAR 10 3,375,000.00 270,000.00 145,800.00 415,800.00 478,170.00 YEAR 11 3,095,000.00 280,000.00 135,000.00 415,000.00 477,250.00 YEAR 12 2,800,000.00 295,000.00 123,800.00 418,800.00 481,620.00 YEAR 13 2,495,000.00 305,000.00 112,000.00 417,000.00 479,550.00 YEAR 14 2,180,000.00 315,000.00 99,800.00 414,800.00 477,020.00 YEAR 15 1,850,000.00 330,000.00 87,200.00 417,200.00 479,780.00 YEAR 16 1,510,000.00 340,000.00 74,000.00 414,000.00 476,100.00 YEAR 17 1,155,000.00 355,000.00 60,400.00 415,400.00 477,710.00 YEAR 18 785,000.00 370,000.00 46,200.00 416,200.00 478,630.00 YEAR 19 400,000.00 385,000.00 31,400.00 416,400.00 478,860.00 YEAR 20 - 400,000.00 16,000.00 416,000.00 478,400.00

$ 5,660,000.00 $ 2,667,400.00 $ 8,327,400.00 $ 9,576,510.00

Estimated Issuance Costs of $60,000.00 are included in this schedule. Long-term rates are assumed to be 4.00%. Rates are subject to market change. Prepared by the Office of the Treasurer - Treasury Services 10/14/2020

Rates are subject to market change. Amounts are preliminary estimates that will be revised at the time bonds are issued.

Page 4 of 5

Ballistic Aero-Optics and Materials Facility

Texas A&M Engineering Experiment Station Project No. 28-3321

Page 5 of 5

Agenda Item No.

AGENDA ITEM BRIEFING

Submitted by: Billy Hamilton, Deputy Chancellor and Chief Financial Officer The Texas A&M University System

Subject: Approval to Amend the FY 2021-FY 2025 Texas A&M University System Capital Plan to Add the TDEM Warehouse at RELLIS Project (Project No. 30- 3338) with a Fiscal Year 2021 Start Date, Approval of the Project Scope and Budget, Appropriation for Pre-Construction and Construction Services, and Approval for Construction of the TDEM Warehouse at RELLIS Project for the Texas Division of Emergency Management

Proposed Board Action:

(1) Amend the approved FY 2021-FY 2025 Texas A&M University System Capital Plan to add the TDEM Warehouse at RELLIS Project for the Texas Division of Emergency Management (TDEM) with an FY 2021 start date and a total planning amount of $10,400,000.

(2) Approve the project scope and budget.

(3) Appropriate $10,400,000 for preconstruction services, construction services and related project costs. This appropriation and the start of design are contingent upon the completion of a Program of Requirements scoped to the approved budget.

(4) Approve construction of the TDEM Warehouse at RELLIS Project for TDEM to be built on the RELLIS campus.

Funding/Budget Amount: Average Estimated Annual Debt Service Funding Source Budget Amount Debt Service Source Cash (Coronavirus Aid, Relief, and Economic Security [CARES] Act Funds) $5,200,000 N/A N/A Cash (Emergency Management Preparedness Grant – Supplemental [EMPG-S] Funds) $5,200,000 N/A N/A

Total Project Funds $10,400,000

* TDEM is considering financing the project with RFS debt proceeds on a short-term basis to facilitate timing of the use of federal and state sources to meet deadlines for the expenditure of funds.

Page 1 of 2 Agenda Item No. Agenda Item Briefing

Project Justification:

In response to the COVID-19 Pandemic, TDEM has purchased and distributed personal protective equipment (PPE) to medical staff and first responders across the state. TDEM is currently using 470,000 square feet of borrowed storage for PPE on hand. TDEM needs conditioned storage space for PPE. Along with storage of PPE, during a response to hurricanes and other major disasters, TDEM supports a state staging area for buses and ambulances used to transport citizens of Texas out of harm’s way and a base camp for first responders. In the past, this staging area and base camp was in San Antonio, Texas, on leased space. This space is no longer available to TDEM which leaves TDEM without suitable space for a staging area and base camp.

Scope

The facility will be an approximately 60,000 square-foot warehouse including 5,000 square feet of office space, a break room, restrooms and shower facilities. The foundation will be designed to support storage racks and 18 wheelers. The facility will be conditioned throughout to preserve the PPE.

Other Major Fiscal Impacts:

None.

Strategic Plan Imperative(s) this Item Advances:

Approval of this agenda item will advance The Texas A&M University System strategic imperative 6 (“The A&M System, in adhering to the high standard of excellence and growth required in this strategic plan, will display prudent financial stewardship and sustainability.”).

Page 2 of 2

Agenda Item No.

THE TEXAS A&M UNIVERSITY SYSTEM FACILITIES PLANNING AND CONSTRUCTION Office of the Deputy Chancellor and Chief Financial Officer October 19, 2020

Members, Board of Regents The Texas A&M University System

Subject: Approval to Amend the FY 2021-FY 2025 Texas A&M University System Capital Plan to add the TDEM Warehouse at RELLIS Project (Project No. 30-3338) with a Fiscal Year 2021 Start Date, Approval of the Project Scope and Budget, Appropriation for Pre- Construction and Construction Services, and Approval for Construction of the TDEM Warehouse at RELLIS Project for the Texas Division of Emergency Management

I recommend adoption of the following minute order:

“The request to amend the FY 2021-FY 2025 Texas A&M University System Capital Plan to add the TDEM Warehouse at RELLIS Project for the Texas Division of Emergency Management with an FY 2021 start date and a total planning amount of $10,400,000 is approved.

The project scope along with a project budget of $10,400,000 for the TDEM Warehouse at RELLIS Project is approved.

The amount of $5,200,000 is appropriated from Account No. 30- 490041, 2020 EMPG-S Warehouse, and the amount of $5,200,000 is appropriated from Account No. 30-480133, OOG Coronavirus Relief Fund Warehouse, for preconstruction, construction services and related project costs. This appropriation is contingent upon the completion of a Program of Requirements scoped to the approved budget. If needed, the Board authorizes the appropriation of Revenue Financing System Debt Proceeds for a short term period to facilitate timing of the use of federal and state sources to meet deadlines for the expenditure of funds.

The TDEM Warehouse at RELLIS Project, Texas Division of Emergency Management, Bryan, Texas, is approved for construction.

Page 1 of 2

Agenda Item No. October 19, 2020

Respectfully submitted,

Billy Hamilton Deputy Chancellor and Chief Financial Officer

Approval Recommended: Approved for Legal Sufficiency:

John Sharp Ray Bonilla Chancellor General Counsel

Phillip Ray Vice Chancellor for Business Affairs

W. Nim Kidd Vice Chancellor for Disaster and Emergency Services Texas Division of Emergency Management

Page 2 of 2

ATTACHMENT TO ITEM

TDEM WAREHOUSE AT RELLIS PROJECT BUDGET TEXAS DIVISION OF EMERGENCY MANAGEMENT PROJECT NO. 30-3338

1. Construction ...... $8,152,000 2. Project Contingency ...... 408,000 3. Program of Requirements ...... 0 4. Pre-Construction Services ...... 645,000 5. Commissioning Services ...... 30,000 6. Construction Testing ...... 175,000 7. Campus Services & Technology ...... 197,000 8. Furnishings ...... 400,000 9. Equipment ...... 100,000 10. Other Project Costs ...... 17,000 11. FPC Management ...... 276,000 12. TOTAL ESTIMATED COST OF PROJECT ...... $10,400,000

Page 1 of 2 TDEM WAREHOUSE AT RELLIS PROJECT SCHEDULE TEXAS DIVISION OF EMERGENCY MANAGEMENT PROJECT NO. 30-3338

1. BOR Approval to Include in Capital Plan ...... November 12, 2020 2. BOR Approval for Construction ...... November 12, 2020 3. Issue DB Request for Qualifications (RFQ) ...... November 24, 2020 4. Receive DB RFQ Response ...... December 8, 2020 5. Shortlist DB Firms ...... December 15, 2020 6. Issue DB RFP to Shortlist ...... December 17, 2020 7. Receive DB Pricing...... January 5, 2021 8. Select DB Firm ...... January 8, 2021 9. Chancellor Approval of DB Rank Order ...... February 2, 2021 10. Execute DB Agreement ...... February 23, 2021 11. DB Notice to Proceed/Programming Kick-Off...... February 25, 2021 12. Complete Program of Requirements ...... March 25, 2021 13. DB Notice to Proceed/Design Kick-Off ...... March 29, 2021 14. Complete Schematic Design ...... April 29, 2021 15. Receive GMP from DB ...... May 13, 2021 16. Issue Construction Notice to Proceed ...... May 27, 2021 17. Submit THECB Application for Review ...... May 27, 2021 18. Complete Design Development ...... June 3, 2021 19. Complete Construction Documents ...... July 9, 2021 20. Substantial Completion ...... May 27, 2022 21. Owner Occupancy ...... July 11, 2022

Page 2 of 2 Construction Project Status Report

Effective 10/16/2020

Projects in Programming / Planning: 10 Projects $ 365,961,268 Projects in Design: 10 Projects $ 342,444,520 Projects in Construction: 18 Projects $ 694,732,775 P3 Projects 20 Projects $ 1,162,492,000 Combined Total: 58 Projects $ 2,565,630,563

PROJECTS TO BE AUTHORIZED BY THE BOARD OF REGENTS

Projects in Programming / Planning: Austin, TX 01‐3317 TDEM Building TBD Bryan, TX 01‐3245 RELLIS Master Plan ‐ Phase A + B $ 914,065 01‐3331 RELLIS Runway 35R Rehabilitation $ 5,372,000 28‐3231 Technology Innovation and Modernization Catalyst $ 10,000,000 Canyon, TX 18‐3314 Cousins Hall Renovation $ 12,500,000 College Station, TX 02‐3279 Business Education Complex $ 74,675,000 02‐3311 The Gardens at Texas A&M University: Phase II $ 33,500,203 02‐3330 Biological Sciences Building $ 120,000,000 Commerce, TX 21‐3337 Welcome Center TBD Houston, TX 23‐3320 Texas A&M University TMC3 Biomedical Research Building $ 109,000,000 Total of Projects in Programming / Planning $ 365,961,268

Page 1 of 5 Projects in Design: Bryan, TX 01‐3323 RELLIS Campus Infrastructure Phase III‐A $ 12,348,000 02‐3304 Joint Library Facility ‐ Module 3 $ 7,500,000 28‐3321 Ballistic Aero‐Optics and Materials Facility $ 38,600,000 28‐3322 BCDC: Innovation Proving Grounds $ 32,000,000 Canyon, TX 18‐3313 Amarillo Center Phase III $ 7,003,500 College Station, TX 02‐3267 South Campus Recreation Center $ 35,062,500 02‐3316 SUP3 Expansion $ 20,930,520 Ft. Worth, TX 04‐3281 Fort Worth Building #2 $ 66,000,000 Prairie View, TX 05‐3300 Engineering Classroom & Research Building $ 70,000,000 San Antonio, TX 25‐3265 Academic and Administration Building ‐ Phase II $ 53,000,000 Total of Projects in Design $ 342,444,520

Projects in Construction: Bryan, TX 01‐3273 RELLIS Academic Complex ‐ Phase II $ 28,650,000 Tellepsen Builders, L.P. Status: On Schedule Substantial Completion Date: 11/16/2020 Construction Work Completed: 88% 28‐3298 Innovative Technologies Development Complex $ 78,000,000 J. T. Vaughn Construction, LLC Status: On Schedule Substantial Completion Date: 07/03/2021 Construction Work Completed: 55% Canyon, TX 02‐3266 Veterinary Education, Research & Outreach Center $ 22,290,000 J. T. Vaughn Construction, LLC Status: Building Occupied Substantial Completion Date: 08/31/2020 Construction Work Completed: 97%

Page 2 of 5 20‐3256 TVMDL ‐ Canyon Facility $ 17,810,000 J. T. Vaughn Construction, LLC Status: Building Occupied Substantial Completion Date: 08/17/2020 Construction Work Completed: 99% College Station, TX 01‐0240 Board of Regents Annex Renovation $ 3,005,000 J. T. Vaughn Construction, LLC Status: Substantially Complete Substantial Completion Date: 08/13/2020 Construction Work Completed: 99% 02‐3236 21st Century Classroom Building $ 85,000,000 J. T. Vaughn Construction, LLC Status: Substantially Complete Substantial Completion Date: 06/29/2020 Construction Work Completed: 99% 02‐3254 Polo Garage $ 78,367,296 SpawGlass Construction, Inc. Status: On Schedule Substantial Completion Date: 11/23/2020 Construction Work Completed: 93% 02‐3272 Instructional Laboratory & Innovative Learning Building (ILSQ) $ 100,000,000 J. T. Vaughn Construction, LLC Status: On Schedule Substantial Completion Date: 10/28/2022 Construction Work Completed: 2% 02‐3274 Swimming & Diving Expansion $ 8,481,113 Dudley Construction Status: On Schedule Substantial Completion Date: 11/06/2020 Construction Work Completed: 92% 02‐3276 HVAC Replacment Dunn Hall $ 15,194,130 HOAR Construction Status: Warranty Substantial Completion Date: 07/29/2020 Construction Work Completed: 100% 02‐3277 West Campus Dining Facility $ 15,000,000 Jordan Foster Construction LLC Status: On Schedule Substantial Completion Date: 06/25/2021 Construction Work Completed: 20% 02‐3278 Peterson Building Renovation $ 26,000,000 Bartlett Cocke General Contractors Status: On Schedule Substantial Completion Date: 04/12/2021 Construction Work Completed: 60% 09‐3257 Water Wastewater Treatment System Expansion $ 11,045,770 AECOM Status: On Schedule Substantial Completion Date: 04/30/2021 Construction Work Completed: 40%

Page 3 of 5 Commerce, TX 21‐3186 Nursing & Health Sciences Building $ 54,000,000 BE&K Building Group Status: Building Occupied Substantial Completion Date: 01/31/2020 Construction Work Completed: 99% Houston, TX 23‐3258 En/Health Building Renovation $ 87,318,000 J. T. Vaughn Construction, LLC Status: Substantially Complete Substantial Completion Date: 09/21/2020 Construction Work Completed: 99% Prairie View, TX 05‐3204 Capital Improvements $ 23,263,516 Flintco, LLC Status: Substantially Complete Substantial Completion Date: 03/10/2020 Construction Work Completed: 100% San Antonio, TX 25‐3255 Academic and Administration Building ‐ Phase I $ 30,000,000 SpawGlass Construction, Inc. Status: Substantially Complete Substantial Completion Date: 07/13/2020 Construction Work Completed: 100% Stephenville, TX 04‐3264 Aquatics Center $ 11,307,950 Lott Brothers Construction Company, Ltd. Status: On Schedule Substantial Completion Date: 08/31/2021 Construction Work Completed: 4% Total of Projects in Construction $ 694,732,775

Private Development: Bryan, TX 01‐3285 Data Center $ 150,000,000 01‐3286 Commercial Office Building $ 17,000,000 01‐3287 Student Support Building $ 12,000,000 01‐3336 Blinn at RELLIS Phase 2 $ ‐ Canyon, TX 18‐3332 WTAMU Hotel Development $ 10,000,000

Page 4 of 5 College Station, TX 01‐3333 Magnolia $ 9,500,000 02‐0242 Parking and Utility Improvements for Easterwood Airport $ 200,000 02‐3165 Century Square $ 355,000,000 02‐3289 Intergenerational Living Center $ 35,000,000 02‐3290 Brookshire Brothers Development $ 14,000,000 02‐3312 Gate 12 $ 1,200,000 02‐3325 Jon L. Hagler Center Renovation ‐ Garden Level Expansion $ 2,892,000 02‐3329 Aggie Park $ 25,000,000 Commerce, TX 21‐3292 Development Tract (~8 acres at corner of Culver and Hwy 24) $ 10,000,000 Dallas, TX 23‐3328 Dentistry Development Tract $ 30,000,000 Houston, TX 23‐3293 TAMU Health Plaza $ 401,000,000 Prairie View, TX 05‐3335 50 Acre Development Tract $ 80,000,000 Stephenville, TX 04‐3326 Parking Garage $ ‐ 04‐3327 Hotel & Conference Center $ ‐ Texarkana, TX 22‐3217 Student Recreation Center at TAMU‐T $ 9,700,000 Total of Private Development Projects $ 1,162,492,000

Page 5 of 5 *Certified by the general counsel or other appropriate attorney as confidential or information that may be withheld from public disclosure in accordance with Section 551.1281 and Chapter 552 of the Texas Government Code.