AGENDA Regular Council Meeting 9:00 AM - Tuesday, August 10, 2021 Council Chambers, 5303 - 50 Ave.,
Lamont, AB
Page
1. CALL TO ORDER
2. ADOPTION OF AGENDA
3. ADOPTION OF MINUTES
3.1. Adoption of June 8, 2021, Regular Council Meeting Minutes 4 - 15 Regular Council - 08 Jun 2021 - Minutes
3.2. Adoption of the June 14, 2021, Special Council Meeting Minutes 16 - 18 Special Council - 14 Jun 2021 - Minutes
3.3. Adoption of the July 9, 2021, Special Council Meeting Minutes 19 - 20 Special Council - 09 Jul 2021 - Minutes
3.4. Adoption of the July 13, 2021, Special Council Meeting Minutes 21 - 23 Special Council - 13 Jul 2021 - Minutes
4. PUBLIC HEARING
4.1. Amending Land Use Bylaw 833.21 24 - 32 Request For Decision - RFD-21-127 - Pdf
5. DELEGATION
6. BYLAWS
6.1. Nomination Fee for Municipal Election Deposit Bylaw 835.21 33 - 37 Request For Decision - RFD-21-131 - Pdf
7. BUSINESS
7.1. Partnerships in Injury Reduction (PIR) 38 - 40 Request For Decision - RFD-21-130 - Pdf
7.2. 2022 Budget Timeline and Process 41 - 44 Request For Decision - RFD-21-129 - Pdf
7.3. Lamont Regional Emergency Management Advisory Committee 45 - 66 Request For Decision - RFD-21-134 - Pdf
7.4. COVID-19 Update 67 - 71 Request For Decision - RFD-21-135 - Pdf
8. DIRECTORS' REPORTS
8.1. Peace Officer's Monthly Report 72 - 73 Request For Decision - RFD-21-128 - Pdf
8.2. Protective Services' Monthly Report 74 - 76 Page 1 of 168
Request For Decision - RFD-21-125 - Pdf
8.3. Corporate Services Department Monthly Report 77 - 79 Request For Decision - RFD-21-137 - Pdf
8.4. Planning and Community Services Department Monthly Report 80 - 88 Request For Decision - RFD-21-136 - Pdf
8.5. Public Works Department Monthly Report 89 - 91 Request For Decision - RFD-21-126 - Pdf
9. COMMITTEE REPORTS
10. CORRESPONDENCE
10.1. Alberta Police Interim Advisory Board Quarterly Report received June 92 - 151 14, 2021. Alberta Police Interim Advisory Board Quarterly Update received June 14, 2021 Alberta Police Interim Advisory Board Quarterly Report received June 14, 2021.
10.2. Correspondence from CN Chief of Police and Chief Security Officer 152 - 154 regarding Rail Safety Week 2021, received June 15, 2021. Correspondence from CN Chief of Police and Chief Security Officer regarding Rail Safety Week 2021, received June 15, 2021. Correspondence from CN Chief of Police and Chief Security Officer regarding Rail Safety Week 2021 Draft Resolution, received June 15, 2021.
10.3. Correspondence from STARS received June 24, 2021. 155 - 158 Correspondence from STARS received June 24, 2021.
10.4. Correspondence from Ponoka Town Council received June 25, 2021. 159 - 160 Correspondence from Ponoka Town Council, received June 25, 2021.
10.5. Correspondence from Viking regarding Withdrawal of Canadian Mental 161 Health Association's Independent Living Skills Workers, received June 25, 2021. Correspondence from Viking regarding Withdrawal of Canadian Mental Health Association's Independent Living Skills Workers, received June 25, 2021.
10.6. Lamont Health Care Centre Board Meeting Minutes - Received June 25, 162 - 163 2021 Lamont Health Care Centre Board Meeting Minutes - Received June 25, 2021
10.7. Correspondence from Town of Devon, received July 14, 2021. 164 Correspondence from Town of Devon, received July 14, 2021.
10.8. Correspondence from Landowner regarding SE-19-57-19-W4 RE Tax 165 - 166 Penalties received July 4, 2021
Page 2 of 168
Correspondence from Landowner regarding SE-19-57-19-W4 RE Tax Penalties received July 4, 2021
10.9. Correspondence from ratepayer regarding purchase of undeveloped 167 right of way, received July 22, 2021 Correspondence from ratepayer regarding purchase of undeveloped right of way, received July 22, 2021
10.10. Correspondence from Minister McIver regarding Awards for Municipal 168 Excellence Results, received July 28, 2021. Correspondence from Minister McIver regarding Awards for Municipal Excellence Results, received July 28, 2021
11. CLOSED SESSION
12. ADJOURNMENT
Page 3 of 168 MINUTES Regular Council Meeting 9:00 AM - Tuesday, June 8, 2021 Council Chambers
PRESENT: Reeve David Diduck, Deputy Reeve Roy Anaka, Councillor Daniel Warawa, Councillor Wayne Woldanski, and Councillor Neil Woitas STAFF Stephen Hill (CAO), Roberta Malysh (CFO), Alan Grayston (Director of PRESENT: Planning and Community Services), David McDonald (Director of Public Works), Johnathan Strathdee (Legislative Services Officer), Terry Eleniak (Agricultural Fieldman), Shayne Milliken (Regional Fire Chief), Derek Wright (Peace Officer), Heather Atkinson (Communications Coordinator), Aileen Burke (Executive Assistant), and Victoria Rigler (Development Officer) MEDIA There was one member of the media in attendance. PUBLIC There were no members of the public in attendance.
1. CALL TO ORDER Reeve Diduck called the June 8, 2021, Regular Council Meeting to order at 9:09 a.m.
2. ADOPTION OF AGENDA 2.1. Adoption of the June 8, 2021, Regular Council Meeting Agenda
RES-2021-193
Moved by Councillor Neil Woitas
THAT Lamont County Council adopt the June 8, 2021, Regular Council Meeting agenda as amended to include: 7.11 Roads Update 11.5 Labour - Disclosure harmful to personal privacy - Section 17, FOIP 11.6 Land - Advice from officials - Section 24, FOIP Carried
3. ADOPTION OF MINUTES 3.1. Adoption of the May 11, 2021, Regular Council Meeting Minutes
RES-2021-194
Moved by Councillor Roy Anaka
THAT Lamont County Council adopt the May 11, 2021, Regular Council Meeting Minutes as presented. Carried
Page 4 of 168 3.2. Adoption of the May 25, 2021, Special Council Meeting Minutes
RES-2021-195
Moved by Councillor Daniel Warawa
THAT Lamont County Council adopt the May 25, 2021, Special Council Meeting Minutes as presented. Carried
4. PUBLIC HEARING
5. DELEGATION
6. BYLAWS 6.1. Schedule of Fees Bylaw 834.21
RES-2021-196
Moved by Councillor Roy Anaka
THAT Lamont County Council give First Reading to Bylaw 834.21, being a bylaw to set the fees for services, information, applications, or appeals provided to the public. Carried
RES-2021-197
Moved by Councillor Daniel Warawa
THAT Lamont County Council give Second Reading to Bylaw 834.21, being a bylaw to set the fees for services, information, applications, or appeals provided to the public. Carried
RES-2021-198
Moved by Councillor Wayne Woldanski
THAT all Council present give unanimous consent for a Third and Final Reading of Bylaw 834.21, being a bylaw to set the fees for services, information, applications, or appeals provided to the public. Unanimously Carried
RES-2021-199
Moved by Councillor Neil Woitas
Page 5 of 168 THAT Lamont County Council give Third and Final Reading to Bylaw 834.21, being a bylaw to set the fees for services, information, applications, or appeals provided to the public. Carried
7. BUSINESS 7.1. Agricultural Services Seasonal Assistant
RES-2021-200
Moved by Councillor Wayne Woldanski
THAT Lamont County Council approve the addition of an Agricultural Services Seasonal Assistant to Lamont County's Organizational Chart; AND THAT the monies for the position be allocated through savings in the Agricultural Services Operating Budget. Carried 7.2. Residential Dust Control Policy PW-POL-100-00
RES-2021-201
Moved by Councillor Wayne Woldanski
THAT Lamont County Council approve Residential Dust Control Policy PW- POL-100-00 as presented in Attachment I. Carried
RES-2021-202
Moved by Councillor Neil Woitas
THAT Lamont County Council direct Administration to amend Residential Dust Control Policy PW-POL-100-00 to state that ratepayers will be responsible for the full cost of dust abatement for all additional dust abatement over 400 lineal feet of road frontage; AND THAT the Residential Dust Control Policy be amended to be applicable to both residential property and commercial operations. Carried 7.3. Municipal Right of Way Acquisition and Construction Compensation Policy PW- POL-101-00
RES-2021-203
Moved by Councillor Daniel Warawa
THAT Lamont County Council direct Administration to review Policy PW-POL- 101-00 and amend item 4.1(d) to include a statement that “If land is leased the lessee will receive payment for crop damage;” AND THAT landowners receive Page 6 of 168 payment of 75% of land cost for all land purchases prior to any work being conducted. Carried 7.4. Smoke Free Environment Policy CORPSERV-POL-101-00
Reeve Diduck recessed the June 8, 2021, Regular Council Meeting at 10:54 a.m. Reeve Diduck reconvened the June 8, 2021, Regular Council Meeting at 11:05 a.m.
RES-2021-204
Moved by Councillor Neil Woitas
THAT Lamont County Council approve Smoke Free Environment Policy CORPSERV-POL-101-00 as presented in Attachment I. Carried 7.5. COVID-19 Update
RES-2021-205
Moved by Councillor Roy Anaka
THAT Lamont County Council direct Administration to open Lamont County's Administration and Public Works' Buildings to the public for June 9, 2021. Carried
RES-2021-206
Moved by Councillor Neil Woitas
THAT Lamont County Council decline authorization for Lamont County's Peace Officer to enforce the Chief Medical Officer of Health's orders. Carried 7.6. Appointment of Returning Officer and Substitute Returning Officer
RES-2021-207
Moved by Councillor Wayne Woldanski
THAT Lamont County Council rescind resolutions RES-2020-447 and RES- 2020-448 regarding the Returning Officer and Substitute Returning Officer appointments for the 2021 Municipal Election.
Carried
RES-2021-208
Page 7 of 168 Moved by Councillor Roy Anaka
THAT Lamont County Council appoint Aileen Burke as Lamont County's Returning Officer for the 2021 Municipal Election. Carried
RES-2021-209
Moved by Councillor Neil Woitas
THAT Lamont County Council appoint Johnathan Strathdee as Lamont County's Substitute Returning Officer for the 2021 Municipal Election. Carried 7.7. Joint Election Agreements
RES-2021-210
Moved by Councillor Wayne Woldanski
THAT Lamont County Council approve the Joint Elections Agreement between Lamont County and the Board of Trustees of Elk Island Public Schools as presented. Carried
RES-2021-211
Moved by Councillor Daniel Warawa
THAT Lamont County Council approve the Joint Election Agreement between Lamont County and the Board of Trustees of Elk Island Catholic Separate School Division as presented. Carried 7.8. Assessment Review Board Appointments
RES-2021-212
Moved by Councillor Roy Anaka
THAT Lamont County Council appoint Darlene Chartrand, Tina Groszko, Stewart Hennig, Richard Knowles, and Raymond Ralph to the Local Assessment Review Board for a term ending December 31, 2021. Carried
RES-2021-213
Moved by Councillor Daniel Warawa
Page 8 of 168 THAT Lamont County Council appoint Darlene Chartrand, Tina Groszko, Stewart Hennig, Richard Knowles, and Raymond Ralph to the Composite Assessment Review Board for a term ending December 31, 2021. Carried
RES-2021-214
Moved by Councillor Wayne Woldanski
THAT Lamont County Council appoint Raymond Ralph as Chairman of the Local Assessment Review Board and the Composite Assessment Review Board for a term ending December 31, 2021. Carried
RES-2021-215
Moved by Councillor Daniel Warawa
THAT Lamont County Council appoint Richard Barham as Clerk of the Local Assessment Review Board and the Composite Assessment Review Board for a term ending December 31, 2021. Carried 7.9. Memorandum of Understanding for Twinning Initiative
RES-2021-216
Moved by Councillor Daniel Warawa
THAT Lamont County Council approve the Memorandum of Understanding between Lamont County and the Perehinske United Territorial Community as presented in Attachment I. Carried
RES-2021-217
Moved by Councillor Wayne Woldanski
THAT Lamont County Council direct Administration to plan the Memorandum of Understanding signing ceremony between Lamont County and the Perehinske United Territorial Community for September 7, 2021. Carried 7.10. Digital Publishing of the Andrew History Book Dreams & Destinies
RES-2021-218
Moved by Councillor Neil Woitas
THAT Lamont County Council approve the transference of the digitized
Page 9 of 168 Andrew history book Dreams and Destinies to Lamont County's website and include a publicity campaign to celebrate the launch. Carried 7.11. Roads Update
Reeve Diduck recessed the June 8, 2021, Regular Council Meeting at 12:16 p.m. Reeve Diduck reconvened the June 8, 2021, Regular Council Meeting at 1:06 p.m.
RES-2021-219
Moved by Councillor Neil Woitas
THAT Lamont County Council accept the presentation regarding Lamont County’s roads as information. Carried
8. DIRECTORS' REPORTS 8.1. Peace Officer's Monthly Report
RES-2021-220
Moved by Councillor Roy Anaka
THAT Lamont County Council accept the Peace Officer's Report for the June 8, 2021, Regular Council Meeting as information. Carried 8.2. Emergency Services' Monthly Report
RES-2021-221
Moved by Councillor Wayne Woldanski
THAT Lamont County Council accept the Emergency Services' Report for the June 8, 2021, Regular Council Meeting as information. Carried 8.3. Finance & Corporate Services Department Monthly Report
RES-2021-222
Moved by Councillor Daniel Warawa
THAT Lamont County Council accept the Finance and Corporate Services Department Report for the June 8, 2021, Regular Council Meeting as information. Carried
Page 10 of 168 8.4. Planning and Community Services Department Monthly Report
RES-2021-223
Moved by Councillor Neil Woitas
THAT Lamont County Council accept the Planning and Community Services Department Report for the June 8, 2021, Regular Council Meeting as information. Carried 8.5. Public Works Department Monthly Report
Reeve Diduck recessed the June 8, 2021, Regular Council Meeting at 2:51 p.m. Reeve Diduck reconvened the June 8, 2021, Regular Council Meeting at 3:07 p.m.
RES-2021-224
Moved by Councillor Wayne Woldanski
THAT Lamont County Council accept the Public Works Department Report for the June 8, 2021, Regular Council Meeting. Carried
9. COMMITTEE REPORTS 9.1. Committee Reports
RES-2021-225
Moved by Councillor Roy Anaka
THAT Lamont County Council accept the Committee Reports for the June 8, 2021, Regular Council Meeting as information. Carried
10. CORRESPONDENCE 10.1. Correspondence from the Battle River Watershed Alliance received June 2, 2021 10.2. Correspondence from MP Shannon Stubbs regarding Bill C-21 dated May 28, 2021 10.3. Correspondence from the Alberta Recreation and Parks Association received May 19, 2021 10.4. Correspondence from the Lifesaving Society Alberta and Northwest Territories received May 28, 2021 10.5. Correspondence from The Royal Canadian Legion regarding the Military Page 11 of 168 Service Recognition Book received May 31, 2021
RES-2021-226
Moved by Councillor Daniel Warawa
THAT Lamont County Council oppose the adoption of any bylaws restricting the possession, storage, and transportation of legally obtained handguns; AND THAT Council direct Administration to draft a letter to Prime Minister Trudeau indicating the County’s opposition to Bill C-21. Carried
RES-2021-227
Moved by Councillor Wayne Woldanski
THAT Lamont County Council authorize Reeve Diduck to sign Alberta Recreation and Parks Association's June is Recreation and Parks Month Proclamation. Carried
RES-2021-228
Moved by Councillor Neil Woitas
THAT Lamont County Council proclaim July 18-24, 2021 as National Drowning Prevention Week in Lamont County. Carried
RES-2021-229
Moved by Councillor Roy Anaka
THAT Lamont County Council accept the Correspondence for the June 8, 2021, Regular Council Meeting as information. Carried
11. CLOSED SESSION 11.1. Closed Meeting
RES-2021-230
Moved by Councillor Daniel Warawa
THAT Lamont County Council recess the June 8, 2021, Regular Council Meeting and move into a closed meeting at 4:15 p.m. pursuant to Section 17, 21, and 24 of the Freedom of Information and Protection of Privacy Act. Carried
Page 12 of 168 11.2. Land Lease (NW-2-56-16-W4) - Advice from officials - Section 24, FOIP
1. Reeve David Diduck 2. Deputy Reeve Roy Anaka 3. Councillor Daniel Warawa 4. Councillor Wayne Woldanski 5. Councillor Neil Woitas 6. Stephen Hill, Chief Administrative Officer 7. Roberta Malysh, Chief Financial Officer 8. Alan Grayston, Director of Planning and Community Services 9. David McDonald, Director of Public Works 10. Terry Eleniak, Agricultural Fieldman 11. Johnathan Strathdee, Legislative Services Officer 11.3. Regional Fire Services Agreement - Disclosure harmful to intergovernmental relations & Advice from officials - Sections 21 & 24, FOIP
1. Reeve David Diduck 2. Deputy Reeve Roy Anaka 3. Councillor Daniel Warawa 4. Councillor Wayne Woldanski 5. Councillor Neil Woitas 6. Stephen Hill, Chief Administrative Officer 7. Roberta Malysh, Chief Financial Officer 8. Alan Grayston, Director of Planning and Community Services 9. David McDonald, Director of Public Works 10. Shayne Milliken, Regional Fire Chief 11. Johnathan Strathdee, Legislative Services Officer 11.4. Strategic Planning - Advice from officials - Section 24, FOIP
1. Reeve David Diduck 2. Deputy Reeve Roy Anaka 3. Councillor Daniel Warawa 4. Councillor Wayne Woldanski 5. Councillor Neil Woitas 6. Stephen Hill, Chief Administrative Officer 7. Roberta Malysh, Chief Financial Officer 8. Alan Grayston, Director of Planning and Community Services 9. David McDonald, Director of Public Works 11.5. Labour - Disclosure harmful to personal privacy - Section 17, FOIP
1. Reeve David Diduck 2. Deputy Reeve Roy Anaka 3. Councillor Daniel Warawa 4. Councillor Wayne Woldanski 5. Councillor Neil Woitas 6. Stephen Hill, Chief Administrative Officer 7. Roberta Malysh, Chief Financial Officer Page 13 of 168 8. Alan Grayston, Director of Planning and Community Services 9. David McDonald, Director of Public Works 11.6. Land - Advice from officials - Section 24, FOIP
1. Reeve David Diduck 2. Deputy Reeve Roy Anaka 3. Councillor Daniel Warawa 4. Councillor Wayne Woldanski 5. Councillor Neil Woitas 6. Stephen Hill, Chief Administrative Officer 7. Roberta Malysh, Chief Financial Officer 8. Alan Grayston, Director of Planning and Community Services 9. David McDonald, Director of Public Works
RES-2021-231
Moved by Councillor Wayne Woldanski
THAT Lamont County Council move out of a closed meeting and reconvene the June 8, 2021, Regular Council Meeting at 5:59 p.m. Carried
RES-2021-232
Moved by Councillor Daniel Warawa
THAT Lamont County Council rescind resolution RES-2021-123 regarding the Land Lease Tender on NW-2-56-16-W4. Carried
RES-2021-233
Moved by Councillor Wayne Woldanski
THAT Lamont County Council approve the tender submission for the land lease on NW-2-56-16-W4 from Jesse Lindberg for an annual amount of $3,000 for a one year term ending April 30, 2022; AND THAT the lessee will be responsible for providing the gate and maintaining fences. Carried
12. ADJOURNMENT Reeve Diduck adjourned the June 8, 2021, Regular Council Meeting at 6:04 p.m.
CAO
Page 14 of 168 REEVE
Page 15 of 168 MINUTES Special Council Meeting 9:00 AM - Monday, June 14, 2021 Council Chambers
PRESENT: Reeve David Diduck, Deputy Reeve Roy Anaka, Councillor Daniel Warawa, Councillor Wayne Woldanski, and Councillor Neil Woitas STAFF Stephen Hill (CAO), Roberta Malysh (CFO), Alan Grayston (Director of PRESENT: Planning and Community Services), David McDonald (Director of Public Works), Johnathan Strathdee (Legislative Services Officer), Shayne Milliken (Regional Fire Chief), Terry Eleniak (Agricultural Fieldman), Derek Wright (Peace Officer), and Aileen Burke (Executive Assistant) MEDIA There were no members of the media in attendance. PUBLIC There were no members of the public in attendance.
1. CALL TO ORDER Reeve Diduck called the June 14, 2021, Special Council Meeting to order at 9:07 a.m.
2. ADOPTION OF AGENDA 2.1. Adoption of the June 14, 2021, Special Council Meeting Agenda
RES-2021-234
Moved by Councillor Daniel Warawa
THAT Lamont County Council adopt the June 14, 2021, Special Council Meeting agenda as presented. Carried
3. CLOSED SESSION 3.1. Closed Meeting
RES-2021-235
Moved by Councillor Daniel Warawa
THAT Lamont County Council recess the June 14, 2021, Special Council Meeting and move into a closed meeting at 9:09 a.m. pursuant to Sections 16 & 24 of the Freedom of Information and Protection of Privacy Act. Carried 3.2. Strategic Planning - Advice from officials - Section 24, FOIP
1. Reeve David Diduck 2. Deputy Reeve Roy Anaka Page 16 of 168 3. Councillor Daniel Warawa 4. Councillor Wayne Woldanski 5. Councillor Neil Woitas 6. Stephen Hill, Chief Administrative Officer 7. Roberta Malysh, Chief Financial Officer 8. Alan Grayston, Director of Planning and Community Services 9. David McDonald, Director of Public Works 10. Johnathan Strathdee, Legislative Services Officer 11. Shayne Milliken, Regional Fire Chief 12. Aileen Burke, Executive Assistant 13. Ian McCormack, Strategic Steps Inc. 14. Kelly Rudyk, It's Logical Strategic Planning Services 3.3. Township Road 572 - Disclosure harmful to business interests of a third party - Section 16, FOIP
1. Reeve David Diduck 2. Deputy Reeve Roy Anaka 3. Councillor Daniel Warawa 4. Councillor Wayne Woldanski 5. Councillor Neil Woitas 6. Stephen Hill, Chief Administrative Officer 7. Roberta Malysh, Chief Financial Officer 8. Alan Grayston, Director of Planning and Community Services 9. David McDonald, Director of Public Works 10. Derek Wright, Community Peace Officer 3.4. Municipal Tax Penalty - Disclosure harmful to business interests of a third party & Advice from officials - Sections 16 & 24, FOIP
1. Reeve David Diduck 2. Deputy Reeve Roy Anaka 3. Councillor Daniel Warawa 4. Councillor Wayne Woldanski 5. Councillor Neil Woitas 6. Stephen Hill, Chief Administrative Officer 7. Roberta Malysh, Chief Financial Officer 8. Alan Grayston, Director of Planning and Community Services 9. David McDonald, Director of Public Works 3.5. Public Works Operating Plan - Advice from officials - Section 24, FOIP
1. Reeve David Diduck 2. Deputy Reeve Roy Anaka 3. Councillor Daniel Warawa 4. Councillor Wayne Woldanski 5. Councillor Neil Woitas 6. Stephen Hill, Chief Administrative Officer 7. Roberta Malysh, Chief Financial Officer 8. Alan Grayston, Director of Planning and Community Services
Page 17 of 168 9. David McDonald, Director of Public Works
RES-2021-236
Moved by Councillor Roy Anaka
THAT Lamont County Council move out of a closed meeting and reconvene the June 14, 2021, Special Council Meeting at 4:40 p.m. Carried
RES-2021-237
Moved by Councillor Wayne Woldanski
THAT Lamont County Council approve the increase to Public Works staff to include eight (8) seasonal labourer/operators and one (1) seasonal Infrastructure Supervisor for a five (5) month period. Carried
RES-2021-238
Moved by Councillor Daniel Warawa
THAT Lamont County Council cancel the January 1, 2021, late payment tax penalties for Property Tax Roll No. 070094000.
Ayes: Reeve David Diduck and Councillor Daniel Warawa Nays: Deputy Reeve Roy Anaka, Councillor Wayne Woldanski, and Councillor Neil Woitas DEFEATED. 2-3 on a recorded vote
4. ADJOURNMENT Reeve Diduck adjourned the June 14, 2021, Special Council Meeting at 4:46 p.m.
CAO
REEVE
Page 18 of 168 MINUTES Special Council Meeting 1:00 PM - Friday, July 9, 2021 Council Chambers
PRESENT: Reeve David Diduck, Deputy Reeve Roy Anaka, Councillor Daniel Warawa, Councillor Wayne Woldanski, and Councillor Neil Woitas STAFF Stephen Hill (CAO) and Johnathan Strathdee (Legislative Services PRESENT: Officer) MEDIA There were no members of the media in attendance. PUBLIC There were no members of the public in attendance.
1. CALL TO ORDER Reeve Diduck called the July 9, 2021, Special Council Meeting to order at 1:03 p.m.
2. ADOPTION OF AGENDA 2.1. Adoption of the July 9, 2021, Special Council Meeting Agenda
RES-2021-239
Moved by Councillor Roy Anaka
THAT Lamont County Council adopt the July 9, 2021, Special Council Meeting agenda as presented. Carried
3. CLOSED SESSION 3.1. Closed Meeting
RES-2021-240
Moved by Councillor Daniel Warawa
THAT Lamont County Council recess the July 9, 2021, Special Council Meeting and move into a closed meeting at 1:04 p.m. pursuant to Section 21 of the Freedom of Information and Protection of Privacy Act. Carried 3.2. Intergovernmental Relations - Disclosure harmful to intergovernmental relations - Section 21, FOIP
1. Reeve David Diduck 2. Deputy Reeve Roy Anaka 3. Councillor Daniel Warawa 4. Councillor Wayne Woldanski
Page 19 of 168 5. Councillor Neil Woitas 6. Stephen Hill, Chief Administrative Officer 7. Jackie Armstrong-Homeniuk, MLA for Fort Saskatchewan-Vegreville
RES-2021-241
Moved by Councillor Wayne Woldanski
THAT Lamont County Council move out of a closed meeting and reconvene the July 9, 2021, Special Council Meeting at 2:02 p.m. Carried
4. ADJOURNMENT Reeve Diduck adjourned the July 9, 2021, Special Council Meeting at 2:02 p.m.
CAO
REEVE
Page 20 of 168 MINUTES Special Council Meeting 9:00 AM - Tuesday, July 13, 2021 Council Chambers
PRESENT: Reeve David Diduck, Deputy Reeve Roy Anaka, Councillor Daniel Warawa, Councillor Wayne Woldanski, and Councillor Neil Woitas STAFF Stephen Hill (CAO), Roberta Malysh (CFO), Alan Grayston (Director of PRESENT: Planning and Community Services), David McDonald (Director of Public Works), Johnathan Strathdee (Legislative Services Officer), Terry Eleniak (Agricultural Fieldman), Shayne Milliken (Regional Fire Chief), Aileen Burke (Executive Assistant), and Heather Atkinson (Communications Coordinator) MEDIA There was one member of the media in attendance. PUBLIC There was one member of the public in attendance.
1. CALL TO ORDER Reeve Diduck called the July 13, 2021, Special Council Meeting to order at 9:07 a.m.
2. ADOPTION OF AGENDA 2.1. Adoption of the July 13, 2021, Special Council Meeting Agenda
RES-2021-242
Moved by Councillor Neil Woitas
THAT Lamont County Council adopt the July 13, 2021, Special Council Meeting agenda as presented. Carried
3. BYLAWS 3.1. Amending Land Use Bylaw 833.21
RES-2021-243
Moved by Councillor Neil Woitas
THAT Lamont County Council give First Reading to Bylaw 833.21, being a Bylaw to amend Land Use Bylaw 675/07. Carried
RES-2021-244
Moved by Councillor Daniel Warawa
Page 21 of 168 THAT Lamont County Council direct Administration to schedule a public hearing on August 10, 2021 at 9:00 a.m. in Lamont County's Administration Building. Carried
4. BUSINESS 4.1. Regional Fire Service Agreements
RES-2021-245
Moved by Councillor Daniel Warawa
THAT Lamont County Council approve the Regional Fire Service Agreement with the Village of Andrew as presented in Attachment I. Carried
RES-2021-246
Moved by Councillor Wayne Woldanski
THAT Lamont County Council approve the Regional Fire Service Agreement with the Village of Chipman as presented in Attachment II. Carried
RES-2021-247
Moved by Councillor Neil Woitas
THAT Lamont County Council approve the Regional Fire Service Agreement with the Town of Bruderheim as presented in Attachment III. Carried
RES-2021-248
Moved by Councillor Roy Anaka
THAT Lamont County Council approve the Regional Fire Service Agreement with the Town of Lamont as presented in Attachment IV. Carried
RES-2021-249
Moved by Councillor Daniel Warawa
THAT Lamont County Council approve the Regional Fire Service Agreement with the Town of Mundare as presented in Attachment V. Carried
Page 22 of 168 5. DELEGATION Reeve Diduck recessed the July 13, 2021, Special Council Meeting at 9:48 a.m. Reeve Diduck reconvened the July 13, 2021, Special Council Meeting at 10:00 a.m. 5.1. Lamont County's Drainage Master Plan
Reeve Diduck recessed the July 13, 2021, Special Council Meeting at 12:38 pm. Reeve Diduck reconvened the July 13, 2021, Special Council Meeting at 1:21 p.m.
RES-2021-250
Moved by Councillor Roy Anaka
THAT Lamont County Council accept the presentation on Lamont County's Drainage Master Plan as information. Carried
6. ADJOURNMENT Reeve Diduck adjourned the July 13, 2021, Special Council Meeting at 1:50 p.m.
CAO
REEVE
Page 23 of 168 REQUEST FOR DECISION
Meeting Date: August 10, 2021 Staff Contact: Johnathan Strathdee, Legislative Services Officer Department: Legislative Services
Subject: Amending Land Use Bylaw 833.21
Background Information: At the July 13, 2021, Regular Council Meeting, Council gave first reading to Bylaw 833.21, being a Bylaw to amend Land Use Bylaw 675/05.
The power to pass a bylaw includes the power to amend or repeal. Pursuant to Section 191 of the Municipal Government Act, amending or repealing bylaws must be passed in the same manner that they were originally passed including being subjected to the same consents, conditions, or advertising requirement.
The proposed amendments are textual and would change the Lamont County Land Use Bylaw by clarifying and defining activities or actions related to natural resource extraction for those pits under 5 ha or 12.36 acres (Class II).
The Public Hearing Notice was advertised on the County's website and in the Lamont Leader on July 21 and July 28.
Previous Council / Committee Directions:
The July 13, 2021, Special Council Meeting resolutions read as follows:
Page 24 of 168
Relevant Government Documents: Municipal Government Act Lamont County's Land Use Bylaw 675/07
Attachments: Attachment I: Amending Land Use Bylaw 833.21 Attachment II: Lamont Leader Advertisement-July 21, 2021
Alan Grayston, Director of Planning and Community Services Approved - 06 Aug 2021 Johnathan Strathdee, Legislative Services Officer Approved - 06 Aug 2021
Page 25 of 168 LAMONT COUNTY Bylaw Number 833.21 Amending Land Use Bylaw A Bylaw of Lamont County in the Province of Alberta to amend Bylaw 675/07, being a Bylaw to regulate the development and use of land within Lamont County.
WHEREAS, the Municipal Government Act requires that every municipality pass a land use bylaw which may prohibit, regulate, and control the use and development of land and buildings in a municipality; and
WHEREAS, pursuant to the provisions of the Municipal Government Act, Council of Lamont County, hereinafter called the “Council,” has adopted Land Use Bylaw 675/07; and
WHEREAS the Council of Lamont County has deemed it desirable to amend the Land Use Bylaw No 675/07 and any amendments thereto;
NOW THEREFORE, the Council of Lamont County, duly assembled, pursuant to the authority conferred upon it by the Municipal Government Act, R.S.A. 2000, c. M-26, and amendments thereto, enacts as follows: 1. That Land Use Bylaw 675/07 be amended by deleting Sections 6.2.1 to 6.2.15, inclusive, and replacing the existing Section 6.2 with the text as described in Schedule “A”. 2. That Bylaw 833.21, forming Schedule “A” of this bylaw, shall take effect on the date of the third and final reading.
READ a first time on this ____ day of ______,2021.
______Reeve
______Chief Administrative Officer
DATE OF PUBLIC HEARING ______
READ a second time on this ____ day of______, 2021
1 Page 26 of 168 READ a third time and final on this _____ day of ______, 2021.
______Reeve
______Chief Administrative Officer
2 Page 27 of 168 Lamont County Bylaw 833.21 Schedule A
SECTION 6.2 NATURAL RESOURCE EXTRACTION
1. For Class I Pits on Private Land over 5 ha (12.5 acres) in area, the Applicant must provide proof of approval from Alberta Environment and Parks.
2. For Class II Pits on Private Land under 5 ha (12.5 acres) in area: a reclamation deposit in the amount of $2,000 per acre for each acre of working pit. The reclamation deposit can be in the form of cash or renewable irrevocable letter of credit.
a. If an irrevocable letter of credit is offered as the reclamation security, it shall be in a form satisfactory to the County. The initial term of the letter of credit shall be not less than three (3) years. The letter of credit shall be renewed for a further term by the owner thirty (30) days prior to expiry. The security shall not be released until the reclamation has been completed to the satisfaction of a Development Officer.
3. Natural resource extraction activities, where applicable, must comply with the regulations of the Environmental Protection and Enhancement Act, the Conservation and Reclamation Regulation, Water Act, Wildlife Act, Alberta Environments Code of Practice for Pits, as well as any other applicable provincial Act or regulation.
4. Natural resource extraction shall require the reclamation of the lands to a standard appropriate to accommodate uses listed in the district once the resource has been removed.
5. In considering whether to approve natural resource extraction as a discretionary use, the Development Authority Officer may have additional due regard for:
a. The purpose of this Bylaw and the general purpose of the District in which it is located and the future use of the site as proposed in a reclamation plan;
b. The provisions of the Municipal Development Plan and any relevant statutory plan;
c. Relevant guidelines prepared by Alberta Environment and their comments on applications made for provincial approval;
d. The desirability to utilize the natural resource as a regional benefit to development;
e. Conservation of topsoil for future agricultural use on this or another site;
f. Conservation of designated historical resources;
3 Page 28 of 168 g. Conservation of trees and maintenance of habitat;
h. Conservation of environmentally significant and sensitive areas;
i. Conservation of watercourses; and
j. The safety and the potential nuisance effect on adjacent properties.
6. The term of a natural resource extraction development permit shall be a maximum of nine (9) years for Class I Pits and a maximum of five (5) years for Class II Pits from the date of issuance.
a. All extraction activities shall cease, excluding final reclamation, upon the expiration of the development permit until such time as a further development permit has been applied for and approved by the County.
b. The County may grant a renewal of the development permit, under the same terms and conditions, for a term of not more than five (5) years upon application of a development permit ninety (90) days prior to the expiry of the permit.
c. The County may consider subsequent renewals of the development permit to a maximum of fifteen (15) concurrent years, based on five (5) year increments, subject to compliance with the Land Use Bylaw regulations in place at the time.
7. The hours of operation shall be between 7:00 a.m. to 7:00 p.m. Monday through Saturday for all extraction and reclamation activities.
a. Extended hours over a short period of time for crushing may be considered. The Applicant shall provide confirmation that any crusher located on the Site shall be located at the bottom of the excavation area and shall be located so that any muffler located on the crusher is pointed towards the wall of the excavation area.
b. Extended hours for use of pumps for pit dewatering may be considered as determined by on-site conditions.
8. The applicant can apply for an extension for hauling only on Sundays between the hours of 7:00 a.m. to 7:00 p.m.
9. The applicant shall provide a minimum 3.0 m (9.8 ft) buffer zone adjacent to all site boundaries, which shall include road allowances, easements, rights-of-way, and rail lines unless approval has been obtained from all adjacent landowners and the County, acting reasonably.
10. The applicant shall enter into a Road Use Agreement with the County for the provision of dust control and maintenance/upgrading of the municipal roads used as the haul route.
4 Page 29 of 168 a. Subject to projected traffic volumes as provided for above, the County may require submission of a Traffic Impact Assessment, as prepared by a qualified professional, for review and approval.
11. The applicant shall provide an adequate area on-site for trucks to park and wait prior to picking up a load. In this regard, trucks are prohibited from parking on the municipal road and an area must be provided and designated on-site as a truck parking area.
12. If drainage patterns are to be altered as a result of the natural resource extraction, the applicant shall ensure that the redirection of surface water from the site does not negatively impact adjacent parcels. If it is found that the natural resource extraction activities have caused flooding or higher surface drainage volumes on adjacent parcels, the applicant shall be required to remedy the problem at their sole expense.
13. In addition to the information requirements of Section 3.5, the Development Authority shall require, where not required to do so by the Province, each application for a development permit for Natural Resource Extraction development be accompanied by the following information:
a. The location and area of the site on which the excavation is to take place;
b. Site analysis of the geology, groundwater, surface water, natural vegetation and wildlife features of the site;
c. Extraction and operations plan including staging;
d. Stockpile information including locations, proposed heights, and mitigation measures to address dust, debris, and run-off;
e. Reclamation and end use plan, including surface drainage plan;
f. Proposed mitigation measures for traffic and visual impacts;
g. Dust suppression plan which shall address measures and methods to reduce dust respecting on-site operations including the pit floor, stockpiles, and other areas of the proposed development;
h. Noise suppression plan which shall provide a description of measures to be taken to reduce acoustic impacts on neighboring properties;
i. A signage plan which shall identify the location and posting of haul route signage as well as on-site signage identifying company name and emergency telephone numbers, access/egress locations, parking areas, hazard areas, etc.;
j. Haul road plan including proposed access and traffic volume;
5 Page 30 of 168 k. Details of the proposed community consultation, including the pre-application consultation with potentially affected landowners and the further communications that will be carried out to inform landowners of the ongoing natural resource extraction activities and to address any issues or concerns landowners may have regarding the operation; and l. Subject to the Non-Aggregate Soils Levy Bylaw 830.21 or the Aggregate Levy Bylaw 788.18.
6 Page 31 of 168 Page 32 of 168 REQUEST FOR DECISION
Meeting Date: August 10, 2021 Staff Contact: Johnathan Strathdee, Legislative Services Officer Department: Legislative Services
Subject: Nomination Fee for Municipal Election Deposit Bylaw 835.21
Recommendation(s): THAT Lamont County Council give First Reading to Bylaw 835.21, being a bylaw to require a deposit to accompany every nomination for Municipal Elections.
THAT Lamont County Council give Second Reading to Bylaw 835.21, being a bylaw to require a deposit to accompany every nomination for Municipal Elections.
THAT all Council present give Unanimous Consent for Third and Final Reading of Bylaw 835.21, being a bylaw to require a deposit to accompany every nomination for Municipal Elections.
THAT Lamont County Council give Third and Final Reading to Bylaw 835.21, being a bylaw to require a deposit to accompany every nomination for Municipal Elections.
Purpose: For Council to consider passing Bylaw 835.21, being a bylaw to require a deposit to accompany every nomination form for Municipal Elections.
Background Information: The 2021 Municipal Election will be held on October 18, 2021. Nomination period began on January 1, 2021 and Candidate Nomination Packages have been on the County's website since January. Candidates names and the offices they have been nominated for will be posted on the County's website after Nomination Day (September 20, 2021).
Lamont County asks that every Candidate include a $100 deposit with their Nomination Form in accordance with Bylaw 439/86. However, Bylaw 439/86 is dated and needs to be updated. Section 29(2) of the Local Authorities Election Act (LAEA) states that an "elected authority may, by bylaw passed not fewer than 30 days before nomination day, require that every nomination be accompanied with a deposit in the amount fixed in the bylaw." The LAEA restricts the amount fixed in a bylaw to $1,000 in a local jurisdiction with a population of more than $10,000, or $100 in any other case (S. 29(2)(a)(b), LAEA).
Page 33 of 168 The deposit must be provided in cash, certified cheque or by money order. Pursuant to Section 30(2) of the LAEA, the deposit will be returned to the candidate: • if the candidate is declared elected. • if the candidate obtains a number of votes at least equal to 1/2 of the total number of votes cast for the candidate elected to the office with the least number of votes. • If the candidate withdraws as a candidate anytime during the nomination period or within 24 hours after the close of the nomination period.
Relevant Government Documents: Local Authorities Election Act
Page 34 of 168
Attachments: Bylaw 835.21-Nomination Fee for Municipal Election Deposit Bylaw
Aileen Burke, Executive Assistant Approved - 06 Aug 2021 Johnathan Strathdee, Legislative Services Officer Approved - 06 Aug 2021
Page 35 of 168 LAMONT COUNTY Bylaw Number 835.21 Nomination Deposit for Municipal Election Bylaw A Bylaw Of Lamont County In The Province Of Alberta, For The Purpose To Requiring A Deposit To Accompany Every Nomination Form For Municipal Elections. WHEREAS, The Local Authorities Election Act, RSA 2000, c. L-21 (the “Act”) and the Municipal Government Act, RSA 2000, c. M-26 (the “MGA”) establish the general rules for the conduct of elections for municipal councils and school boards. AND WHEREAS, Section 29 of the Local Authorities Election Act, R.S.A. 2000, F-25 provides that an elected authority may by bylaw require that every nomination be accompanied by a deposit in the amount specified by bylaw. NOW THEREFORE, the Council of Lamont County in the Province of Alberta duly assembled hereby enacts as follows: I. PURPOSE AND TITLE 1.1. The purpose of this bylaw is to authorize that every nomination for municipal election be accompanied by a deposit fixed by this bylaw. 1.2. This bylaw shall be known as the “Nomination Fee for Municipal Election Deposit Bylaw.” II. DEFINITIONS 2.1. “Act” means the Local Authorities Election Act, R.S.A. 2000, Chapter F-25 as amended from time to time. 2.2. “Council” means the municipal council of Lamont County in the Province of Alberta. 2.3. “Nomination Day” means the day set 4 weeks before Election Day to receive nominations of candidates. 2.4. “Nomination Form” means the form prescribed under the Local Authorities Election Forms Regulation. III. NOMINATION DEPOSIT 3.1. Every Nomination Form for a candidate for the position as a member of Council for Lamont County shall be accompanied by a deposit of one hundred dollars ($100.00). 3.2. The deposit shall be in cash, certified cheque, or money order payable to Lamont County. 3.3. A candidate’s deposit will be returned to the candidate in accordance with Section 30 of the Local Authorities Election Act. IV. EFFECTIVE DATE 4.1. Bylaw 439/86 is hereby repealed.
Page 36 of 168 4.2. Bylaw 835.21 is passed when it receives Third Reading and is signed by the Reeve and the CAO or designate, as per the MGA.
Read a first time this___day of ______, 2020.
Read a second time this___day of______, 2020.
Read a third time this___day of______, 2020.
REEVE
CHIEF ADMINISTRATIVE OFFICER
Page 37 of 168 REQUEST FOR DECISION
Meeting Date: August 10, 2021 Staff Contact: Johnathan Strathdee, Legislative Services Officer Department: Legislative Services
Subject: Partnerships in Injury Reduction (PIR)
Recommendation(s): THAT Lamont County Council approve of $8,649.79 of the Partnerships in Injury Reduction rebate being used for Lamont County's Health and Safety Program and $8,649.80 of the PIR rebate be applied against WCB premiums.
THAT Lamont County Council direct Administration to develop a policy regarding future uses of Partnerships in Injury Reduction rebates.
Purpose: For Council to consider using the Partnerships in Injury Reduction (PIR) refund for creating educational programs for County staff and to address ergonomic needs in the County.
Background Information: Lamont County is committed to a Health and Safety Program that protects all employees and County property. As a member of the Alberta Municipal Health and Safety Association, the County is eligible for PIR refunds.
The PIR has the stated purpose of "Promot[ing] health and safety through partnerships with safety associations, industry groups, educational institutions and labour organizations."
Alberta Worker's Compensation Board (WCB) works with the Ministry, Certifying Partners, and employers to offer WCB premium incentives through the Partnerships in Injury Reduction program. Employers who reduce their claim costs below predicted targets and achieve a Certificate of Recognition--which proves that the employer has been evaluated by a certified auditor and meets provincial standards--can earn up to 20% off their industry rate.
Safety culture refers to the enduring value, priority, and commitment placed on safety by every individual and every group at every level of the organisation. Safety culture reflects the individual, group, and organizational attitudes, norms, and behaviours related to the safe provision of County services.
Page 38 of 168 With 50% of PIR rebate, the Health and Safety program will provide an educational presentation for County staff and Council with a focus on improving the County's safety culture. The remaining funds would be used to conduct an assessment and address office ergonomics and equipment ergonomics needs for heavy equipment operators.
Currently, the Health and Safety program is in a rebuilding year and making steady improvements. Due to the good work by County staff, the County is making progress in the establishment of a proactive safety environment. A positive safety culture will be maintained by: • improving communication • encouraging ownership of safety • providing training • leading by example • implementing a positive reporting process • involving employees and having a strong Joint Health and Safety Committee (JHSC)
Positive safety culture characteristics will: • increase employee productivity and engagement • lower staff turn over • decreased rates of injury or incidents.
Financial Impact:
The financial breakdown of previous years estimated yearly WCB Amounts and PIR refunds are as follows:
Year WCB Amounts PIR Refund 2018 $105,184.76 $14,816.18 2019 $155,259.89 $9,090.29 2020 $104,485.62 $4,097.78 2021 $73,941.63 $17,299.59
In 2021, Lamont County received a PIR rebate totaling $17,299.59. From 2019-2021 the PIR refund was used to offset the WCB premiums. This year, however, Administration is recommending that 50% of the PIR rebate be used by the County's Health and Safety program to improve the our "Safety Culture" while the remaining 50% be used to help cover the cost of WCB premiums.
Relevant Government Documents: Partnerships in Injury Reduction
Page 39 of 168 Lida Thomson, Health & Safety Advisor Approved - 06 Aug 2021
Page 40 of 168 REQUEST FOR DECISION
Meeting Date: August 10, 2021 Staff Contact: Roberta Malysh, CFO Department: Corporate Services
Subject: 2022 Budget Timeline and Process
Recommendation(s): THAT Lamont County Council accept the 2022 Budget Timeline and Process as information.
Purpose: For Council and Administration to review the 2022 Budget Timeline and Process and any relevant amendments to the preparation and presentation of the operating and capital plans.
Background Information: Municipalities are required by the Municipal Government Act to prepare balanced operating budgets for each calendar year, but it is possible to approve more than one year of budgets at the same time. Sections 242 (1) and 245 of the MGA require that an operating budget and a capital budget respectively must be adopted for each calendar year.
Council holds budget meetings to review and discuss the proposed budgets and financial plans prior to finalization. The meetings are usually held in November, and this allows time for any changes coming from these discussions to be incorporated into the budget for presentation to Council in December.
Discussion The schedule includes both capital and operating budget time frames for planning, reviews, and approvals at all levels. This year, the intention is to approve a final 2022 Capital Budget on December 14, 2021. Capital planning discussions will commence early August with budget development throughout September and October. This will be followed with CAO and Director endorsement by late-October. A draft of the Capital Budget 2022-2026 will be reviewed with Council in detail during a Regular Council meeting on November 9, 2021. Any changes from the capital review with Council will be incorporated into the final budget and presented at the December 14, 2021, Regular Council meeting for for approval.
It is also Administration’s objective to have Council approve an interim operating budget for 2022, on December 14, 2021. The interim budget will be approved prior to December 31 of the year preceding the budget. This provides legislated approval for the municipality to make expenditures.
Page 41 of 168
Since 2019, the County has practiced multi-year planning, which means that every year Council deliberates and approves a new one-year operating budget and a two-year financial plan. The County has been using multi-year budgets for three years. For the 2022 budget process, the County will switch to a four-year planning cycle which aligns to the four-year election cycle of County Council. This also provides the opportunity for Council to commence aligning its budget with the Strategic Plan and eventually a four-year approved budget.
With the approval of an interim budget prior to the end of 2021, this still gives the County the authority to incur 2022 expenditures commencing January 1st. The final budgets and property tax rate bylaw will be presented to Council for approval in late April or early May of the next year following confirmation of the County’s 2022 assessment as well as the seniors' foundation and provincial requisitions.
Should the budget process require additional deliberation or a special meeting, Administration will make allowances at that time.
Strategic Alignment:
The following elements of the County’s Strategic Plan are relevant to this issue:
Vision: “We are a resilient community where citizens, agriculture and industry grow together for each others’ mutual benefit.”
Goal 3: "Council is driven by accountability and transparency to the community."
Financial Impact: A preliminary budget schedule with suggested timelines and activities is being provided for Council’s review and consideration (Attachment I). The timeline presented allows both Council and Administration to have a set agenda to move forward throughout the process, inclusive of planning, reviews, and approvals at all levels.
The operating budget for 2022 will consist of a one-year approved budget (2022) and a three- year forecast (2023 to 2025). The five-year capital budget will remain the same as in prior years.
The budget is a fundamental document that provides financial guidance and information to staff. It reflects Council’s direction regarding the operations of the municipality and implements their policies and programs.
Alternatives:
Relevant Government Documents:
Page 42 of 168 Municipal Government Act, Revised Statutes of Alberta 2000, Chapter M-26 Current as of June 17, 2021
Adoption of operating budget 242(1) Each council must adopt an operating budget for each calendar year.
Adoption of capital budget 245 Each council must adopt a capital budget for each calendar year.
Section 283.1 includes the following: • Each municipality must prepare a written plan respecting its anticipated financial operations over a period of at least the next 3 financial years (283.1(2)) • Each municipality must prepare a written plan respecting its anticipated capital property additions over a period of at least the next 5 financial years (283.1(3)) • Multi-year plans do not include the year in which they are being prepared (s.283.1(4)) • Council must review and update the financial and capital plans annually (s.283.1(6)).
In addition to section 283.1 of the MGA, the Municipal Corporate Planning Regulation (192/2017) establishes a minimum standard for the content of financial and capital plans. The regulation is based on an adaptable approach that allows municipalities to tailor their practices to meet or exceed this benchmark.
Attachments: Attachment I: 2022 Budget Preparation Timeline
Roberta Malysh, CFO Approved - 04 Aug 2021 Johnathan Strathdee, Legislative Services Officer Approved - 05 Aug 2021
Page 43 of 168 2022 Budget Preparation Timeline
Activity Details Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Mar-22 Apr-22 Budget Timeline Finance to Present 2022 Budget Timeline to Council for Council 10 approval Budget Guidelines - Departments Operating and Capital Budget Guidelines Circulated to CAO, Admin 27 Directors and Managers Questica Training in alignment with Budget Guidelines Offer Budget Managers, Directors and CAO , and staff Admin 30 Questica refresher Operating Budget - Preparation Rollout Budget Manager access; allow 4 weeks for budgets to be entered into the 2022 Budget and Forecasts. Admin 30 Beginning September, to be finished by the 30th
Capital Budget Planning Finance to prepare, alter and Review the 5 Year Capital Plan with Directors and Managers. Various meetings and Admin 22 adjustments throughout the month. Completed by end of October Capital Budget - CAO Approval CAO Approval of Final Capital Budget and 5 Year Plan Admin 27 Operating Budget - Director Review Administrative review Budgets with Managers, Directors & Admin 30 CAO - Director Approval to be completed by October Operating Budget - Balance Finance to balance operations budget, make revisions requested by Directors, Final Review - CAO Approval Admin 5 Capital Budget to Council Detailed Review Draft Capital Budget and Five-Year Council 9 Forecast Draft Budget Binder & PDF Binders prepared and Delivered to Council, Directors and Admin 12 CAO. PDF Version emailed to Council Budget Workshop with Council Detailed Review Draft Budget with Council - November (3 23, 24 & Council meetings) 26 Final Budget - Preparation Revisions to Draft as requested by Council from November Admin 30 meetings Adoption of 2022 Interim Budget & Capital Plan Council approval of the Operating & Capital Budget Council 14 2022 Interim Budget & Capital Plan Post Interim Budget & Capital Plan on Website Admin 31 2022 Interim Budget & Capital Plan Distribute as required Admin 31 2022 - Spring Budget Adjustments Operating Budget Last day to consider Spring Budget Adjustments for 2022 Final Operating Budget Admin 25 2022 - Spring Budget Adjustments Operating Budget Council Approval for Spring Budget Adjustments (if Council 5 required) Page 44 of 168 REQUEST FOR DECISION
Meeting Date: August 10, 2021 Staff Contact: Johnathan Strathdee, Legislative Services Officer Department: Legislative Services
Subject: Lamont Regional Emergency Management Advisory Committee
Purpose: For Council to consider appointing a member to the Lamont Regional Emergency Management Advisory Committee.
Background Information: In 2018, Lamont County Council directed Administration to explore options to establish a joint emergency management partnership with the urban municipalities within Lamont County.
At the February 9, 2021, Regular Council Meeting, Council passed the Regional Emergency Management Bylaw 827.21. On July 22, 2021, Lamont County received a copy of Ministerial Order No. A:004/21 authorizing the Town of Lamont, Town of Mundare, Village of Andrew, Village of Chipman, and Lamont County to "delegate their powers and duties under the Emergency Management Act to the Lamont Regional Emergency Management Advisory Committee."
Pursuant to sections 3.2 and 3.3 of Bylaw 827.21, each municipality shall appoint one primary member and one alternate member to the Regional Emergency Advisory Committee.
Administration is requesting that Council appoint one primary member and one alternate member to the Regional Emergency Advisory Committee. Appointments by member municipalities will allow the Committee to meet if an emergent or immediate need arises.
Attachments: Attachment 1: Regional Emergency Management Bylaw 827.21 Attachment 2: Regional Emergency Management Committee TOR 2021 Revised Attachment 3: Lamont Regional Emergency Management Partnership Agreement Attachment 4: Ministerial Order Re - Lamont Regional Emergency Management Advisory Committee - Rec. July 22
Page 45 of 168 Shayne Milliken, Regional Fire Chief Approved - 06 Aug 2021 Johnathan Strathdee, Legislative Services Officer Approved - 06 Aug 2021
Page 46 of 168 LAMONT COUNTY IN THE PROVINCE OF ALBERTA Bylaw 827.21– Regional Emergency Management Bylaw
A BYLAW OF LAMONT COUNTY IN THE PROVINCE OF ALBERTA TO ESTABLISH THE FOLLOWING: THE LAMONT REGIONAL EMERGENCY MANAGEMENT PARTNERSHIP, A REGIONAL EMERGENCY ADVISORY COMMITTEE AND A REGIONAL EMERGENCY MANAGEMENT AGENCY IN LAMONT COUNTY.
WHEREAS, the Municipal Government Act R.S.A. 2000, Chapter M-26 and amendments thereto provides that a council of a municipality may pass by-laws respecting the safety, health and welfare of people and the protection of people and property and for services provided by or on behalf of the municipality;
AND WHEREAS, Pursuant to the Emergency Management Act, R.S.A. 2000 c E-6.8 (the “Act”), Lamont County Council is responsible for the direction and control of its emergency response and is required, under the Act to appoint a Municipal Emergency Advisory Committee and to advise on the development of emergency plans and programs;
AND WHEREAS, it is recognized that an emergency or disaster of a jurisdictional or multi-jurisdictional nature could affect any or all of the municipalities within the geographical boundaries of Lamont County to such a degree that local resources would be inadequate to cope with the situation independently;
AND WHEREAS a local authority may delegate some or all the local authority’s powers or duties under the Emergency Management Act of Alberta;
AND WHEREAS Council wishes to enter a regional emergency management partnership with other municipalities within the geographical boundaries of Lamont County, the Towns of Lamont, Mundare, and Villages of Andrew and Chipman, for the purpose of integrated regional emergency management planning and operations. This partnership to be recognized as the Lamont Regional Emergency Management Partnership;
AND WHEREAS Council elects to delegate certain responsibilities to the Regional Emergency Advisory Committee and the Regional Emergency Management Agency.
BE IT RESOLVED THAT the Council of Lamont County in the Province of Alberta duly assembled enacts as follows:
1.0 SECTION 1 – NAME OF BYLAW
1.1 This Bylaw may be cited as the “Regional Emergency Management Bylaw”.
2.0 SECTION 2 – DEFINITIONS In this Bylaw:
2.1 “Act” means the Emergency Management Act of Alberta, Chapter e_6.8, Revised Statues of Alberta 2000, c. E-6-8.
2.2 “CAO” means the Chief Administrative Officer of Lamont County, Alberta or their designate to implement the Bylaw.
2.3 “Council” means the duly elected municipal council of Lamont County in the Province of Alberta.
2.4 “County” means Lamont County.
2.5 “Disaster” means an event or occurrence that results in serious harm to the safety, health or welfare of people, the environment or in widespread damage to property.
2.6 “Emergency” or “Emergency Incident” means an event that requires prompt coordination of actions or special regulation of person or property to protect the safety, health, or welfare of people or to limit damage to property and the environment.
Page 47 of 168 2.7 “Emergency Management” means the development, coordination and execution of plans, measures and programs pertaining to mitigation, preparedness, response, and recovery before, during and after an emergency event.
2.8 “Local Authority” means, where a municipality has a council within the meaning of the Municipal Government Act, RSA 2000 c.M-26.
2.9 “Lamont Region” means the geographical area within the boundaries of Lamont County including the Municipalities of Andrew, Chipman, Lamont, Mundare and Lamont County.
2.10 “Lamont Regional Emergency Management Partnership” is a partnership comprising the Municipalities of Andrew, Chipman, Lamont, Mundare and Lamont County who have entered into a joint agreement for the purpose of organizing integrated regional emergency planning, training, assistance, and emergency operations programs.
2.11 “Minister” means the Minister charged with administration of the Act.
2.12 “Parties” means the Municipalities of Andrew, Chipman, Lamont, Mundare and Lamont County.
2.13 “Regional Director of Emergency Management (RDEM)” means an individual appointed Regional Director of Emergency Management under this bylaw.
2.14 “Regional Deputy Director of Emergency Management (RDDEM)” means an individual appointed Regional Deputy Director of Emergency Management under this bylaw.
2.15 “Regional Emergency Advisory Committee” means a regional committee comprised of one (1) elected official, or alternate, from each of the partnering municipalities of the Lamont Regional Emergency Management Partnership as established by agreement between and the bylaws of the partners.
2.16 “Regional Emergency Management Agency” means a regional emergency management agency established by the partnering municipalities of the Lamont Regional Emergency Management Partnership as established by agreement between and the bylaws of the respective municipal councils of the Parties hereto.
2.17 “Regional Emergency Management Plan” means the Regional Emergency Management Plan prepared by the Lamont Regional Emergency Management Agency to coordinate the response to an emergency or disaster; the training program to ensure stakeholders are equipped to manage an incident/event of scale and the governance/administrative functions that empower stakeholders to take whatever measures necessary to protect lives, property and environment.
2.18 “Regional Emergency Coordination Centre” (RECC) means the location that functions as a point of coordination, addressing the needs of the municipality and/or the Lamont Region as a whole, exercising the authority of local officials, as well as anticipating and supporting the needs of one or more incident sites.
Page 48 of 168 3.0 SECTION 3 – REGIONAL EMERGENCY ADVISORY COMMITTEE
3.1 Councils of the Lamont County Region agree through the Lamont Regional Emergency Management Partnership, to establish a Regional Emergency Advisory Committee to advise all Councils on the development of regional emergency plans and programs.
3.1.1 A minimum of three (3) voting members shall constitute quorum.
3.1.2 The members will elect from the membership a Chairperson and Vice- Chairperson.
3.2 The Regional Emergency Advisory Committee shall consist of a municipal Councillor appointed by each of the “Parties”, with each municipality appointing one primary member, each of whom shall have one vote regarding any matter coming before the committee.
3.3 Each municipality shall also appoint an alternate member of the local authority to the committee who shall be permitted to vote in the absence or in place of the primary member.
3.4 The Committee shall:
3.4.1 Meet a minimum once annually, or as any emergent or immediate need arises.
3.4.2 Be delegated the authority to:
3.4.2.1 Develop and approve policies concerning emergency preparedness, mitigation, response, recovery and the operation and administration of the Regional Emergency Management Partnership and the Regional Emergency Management Agency.
3.4.2.2 Approve the Regional Emergency Management plan.
3.4.2.3 Declare, renew and/or terminate a State of Local Emergency as per Section 7 of this bylaw.
3.4.2.4 Appoint the Regional Director of Emergency Management and Regional Deputy Director of Emergency Management by resolution of the committee.
3.4.3 Provide guidance and direction to the Regional Emergency Management Agency.
3.4.4 Review the Regional Emergency Management Plan and related plans and programs at a minimum of an annual basis.
3.4.5 Advise all Councils, duly assembled, on the status of the Regional Emergency Plan and related plans and programs at least once annually.
3.5 The Chairperson or Vice-Chairperson may call a special meeting of the Regional Emergency Advisory Committee where information is presented that an emergency exists which can or may affect one or more Lamont Regional Emergency Management partners.
3.5.1 In the absence of the Chairperson or Vice-Chairperson, any one (1) member of the Regional Emergency Advisory Committee may call a special meeting of the Emergency Advisory Committee where information is presented that an emergency exists which can or may affect one or more Lamont Regional Emergency Management partners.
3.6 The member that calls a special meeting per line 3.5 shall give at least one (1) hour notice of said meeting to all members of the Regional Emergency Advisory Committee by phone, cellular phone, email, text message or in person. Notification must include
Page 49 of 168 the reason for the special meeting, date, time, and meeting method (physical and/or virtual). If a physical meeting is called, the location must be included in the notification.
3.7 Those members of the Regional Emergency Advisory Committee in attendance at a special meeting of the Regional Emergency Advisory Committee will constitute quorum.
3.7.1 Notwithstanding, if the special meeting requires a decision be made regarding the declaration, termination, or renewal of a State of Local Emergency then a minimum of two (2) members of the Regional Emergency Advisory Committee must be present as per section 7.2 of this Bylaw.
4.0 SECTION 4 – REGIONAL EMERGENCY MANAGEMENT AGENCY
4.1 Councils agree, through the Lamont Regional Emergency Management Partnership, to establish a Regional Emergency Management Agency to act as the agent of the Councils of the Parties to carry out its statutory powers and obligations under the Act.
4.2 The Regional Emergency Management Agency is hereby established.
4.3 The Regional Emergency Management Agency, through the Lamont Regional Emergency Management Partnership, will administer and deliver programs related to Emergency Management.
4.4 The Regional Emergency Management Agency membership shall consist of one (1) permanent member from each Partnering Municipality, who shall be the Chief Administrative Officer or designate, in addition to the Regional Director of Emergency Management and Regional Deputy Director of Emergency Management.
4.5 The Regional Emergency Management Agency may have representation from the following entities as deemed necessary by the Regional Director of Emergency Management:
a. Public Works designate(s) from any of the Parties b. Emergency Social Services c. Agriculture Services d. RCMP e. Alberta Health Services EMS and/or the local contracted EMS provider f. Lamont County Emergency Services & Protective Services g. Alberta Health Services h. Lamont Health Care Center i. Local individuals, companies, associations, organizations, or other entities with specialties that will benefit the Agency during an emergency and in preparation of the Municipal Emergency Plan.
4.6 The Regional Emergency Management Agency shall:
4.6.1 Meet at a minimum of once annually.
4.6.2 Be charged with the responsibility of administering the local authority’s emergency management program. This includes guiding the creation, implementation and evaluation of regional emergency plans and programs for the Lamont Regional Emergency Management Partnership.
4.6.3 Ensure someone is designated to discharge the responsibilities specified in this section.
4.6.4 Utilize the command, control and coordination system prescribed by the Managing Director of the Alberta Emergency Management Agency.
4.6.5 Ensure that the Lamont Regional Emergency Management Plan is reviewed and updated at least once per year and brought to the Regional Emergency Advisory Committee for their review.
Page 50 of 168 5.0 SECTION 5 - REGIONAL DIRECTOR OF EMERGENCY MANAGEMENT
5.1 The Regional Director of Emergency Management shall:
5.1.1 Act as Chair of the Regional Emergency Management Agency.
5.1.2 Act as the Director of the Regional Emergency Coordination Centre or ensure that someone is designated under the Lamont Regional Emergency Management Plan to so act, on behalf of the Lamont Regional Emergency Management Agency.
5.1.3 Prepare and coordinate the Emergency Management plans and programs for all Parties as required by the Act.
5.1.4 Coordinate all emergency services and other resources used in an emergency.
5.1.5 Ensure staff of the organization and members of the Regional Emergency Advisory Committee and the Regional Emergency Management Agency are made aware of the Lamont Regional Emergency Management Plan and as required ensure training is done to maintain effectiveness in the event of an emergency.
5.1.6 Recommend a Regional Deputy Director of Emergency Management to the Regional Emergency Advisory Committee for appointment.
5.1.7 Perform other duties and prescribed by local authorities.
6.0 SECTION 6 - COUNCIL
6.1 Council shall:
6.1.1 By resolution, appoint one (1) of its members to the Regional Emergency Advisory Committee.
6.1.2 Appoint one (1) alternate member to the Regional Emergency Advisory Committee.
6.1.3 Provide for payment of expenses of the members of the Regional Emergency Advisory Committee in accordance with renumeration policy or bylaw, as amended from time to time.
6.1.4 Ensure that emergency plans and programs are prepared to address potential emergencies or disasters in the Lamont Region.
6.1.5 Review the status of the Regional Emergency Management Plan and related plans and programs at least once a year.
6.2 Council may:
6.2.1 By bylaw, borrow, levy, appropriate and expend, without consent of the electors, all sums required for the operation of the Regional Emergency Management Agency.
6.2.2 By bylaw, borrow, levy, appropriate and expend, without consent of the electors, all sums required for its share of the operations of the Regional Emergency Management Agency; and
6.2.3 Enter into agreements with and make payments or grants, or both, to persons or organizations for the provision of services in the development or implementation of emergency plans or programs, including mutual aid plans and programs.
Page 51 of 168 7.0 SECTION 7 – DECLARATION OF A STATE OF LOCAL EMERGENCY
7.1 Under the advisement of the Regional Director of Emergency Management or their designate, the Committee may at any time when it is satisfied that an emergency exists or may exist make a declaration of a State of Local Emergency.
7.2 The authority to declare, terminate or renew a State of Local Emergency, the powers specified in Section 7.4 of this bylaw, and the requirements specified in Section 7.3 of this bylaw, are hereby delegated to any two (2) members of the Regional Emergency Advisory Committee.
7.3 When a State of Local Emergency is declared the Regional Emergency Advisory Committee shall:
7.3.1 Ensure that the declaration identifies the nature of the emergency and the area of the Region in which it exists.
7.3.2 Cause the details of the declaration to be published immediately by such means of communication considered most likely to notify the population of the area affected.
7.3.3 Forward a copy of the declaration to the Minister forthwith.
7.4 Subject to Section 7.3, when the Regional Emergency Advisory Committee has declared a State of Local Emergency, that Committee may, for the duration of that State of Local Emergency, do all acts and take all necessary proceedings including any combination of the following:
7.4.1 Cause the Lamont Regional Emergency Management Plan or any related plans or programs to be put into operation.
7.4.2 Acquire or utilize any real or personal property considered necessary to prevent, combat or alleviate the effects of an emergency or disaster.
7.4.3 Authorize or require any qualified person to render aid of a type the person is qualified to provide.
7.4.4 Control or prohibit travel to or from any area of the area or region identified within the State of Local Emergency.
7.4.5 Provide for the restoration of essential facilities and the distribution of essential supplies and provide, maintain, and coordinate emergency medical, welfare and other essential services in any part of the Lamont Region.
7.4.6 Cause the evacuation of persons and the removal of livestock and personal property from any area of the Lamont Region that is or may be affected by a disaster and make arrangements for the adequate care and protection of those persons or livestock and of the personal property.
7.4.7 Authorize the entry into any building or on any land, without warrant, by any person while implementing an emergency plan or program.
7.4.8 Cause the demolition or removal of any trees, structures, or crops if the demolition or removal is necessary or appropriate to reach the scene of a disaster, or to attempt to forestall its occurrence or to combat its progress.
7.4.9 Procure or fix prices for food, clothing, fuel, equipment, medical supplies, or other essential supplies and the use of any property, services, resources or equipment within area or region identified within the State of Local Emergency for the duration of the State of Local Emergency.
Page 52 of 168 7.4.10 Authorize the conscription of persons needed to meet an emergency.
7.4.11 Authorize any persons at any time to exercise, in the operation of the Lamont Regional Emergency Management Plan and related plans or programs, any power specified in section 7.4 in relation to any part of the municipality affected by a declaration of a State of Local Emergency.
7.5 No action lies against the Parties or a person acting under the Lamont Region’s direction or authorization for anything done or omitted to be done in good faith while carrying out a power under the Emergency Management Act or the regulations during a State of Local Emergency.
7.6 In accordance with Section 535(2) of the Municipal Government Act, RSA 2000, c.M-26, Councillors, council committee members, municipal officers and volunteer workers are not liable for loss or damage caused by anything said or done or omitted to be done in good faith in the performance or intended performance of their functions, duties, or powers under the Municipal Government Act or any other enactment
7.7 When, in the opinion of the Regional Emergency Advisory Committee an emergency no longer exists in relation to which the declaration was made, that Committee shall terminate the declaration.
7.8 A declaration of a State of Local Emergency is considered terminated and ceases to be of any force or effect when:
7.8.1 A resolution is passed under Section 7.7 (Section 23 of the Emergency Management Act).
7.8.2 A period of seven (7) days has lapsed, or ninety (90) days has lapsed in the case of a Pandemic, since it was declared, unless it is renewed by resolution.
7.8.3 The Minister cancels the State of Local Emergency.
7.9 When a declaration of a State of Local Emergency has been terminated, the Regional Emergency Advisory Committee who made the declaration shall cause the details of the termination to be published immediately by such means of communication considered most likely to notify the population of the area affected.
8.0 SECTION 8 – EMERGENCY MUTUAL AID AGREEMENTS
8.1 The Regional Emergency Advisory Committee is delegated the authority to enter into Emergency Management Mutual Aid Agreements with another regional entity or any single municipality. The decision for the Committee to enter into a mutual aid agreement must be made by unanimous vote of all partners. The partners shall be permitted to vote in person of through fax, or digitally via email.
9.0 SECTION 9 – SEVERABLITY
9.1 Should any section or part of this Bylaw be found to have been improperly enacted or ultra vires, for any reason, then such section or part shall be regarded as being severable from the Bylaw and the Bylaw remaining after such severance shall be effective and enforceable as if the section found to be improperly enacted had not been enacted as part of this Bylaw.
10.0 SECTION 10 – PENALTIES
10.1 Any person who violates any of the provisions of this Bylaw or who suffers or permits any act or thing to be done in contravention or in violation of any of the provisions of this Bylaw, or who neglects to do so or who refrains from doing anything required to be done by the provisions of this Bylaw, or who does any act or thing or omits any act of thing, thus violating any provision of this Bylaw, shall be deemed to be guilty of an offence under this Bylaw, and upon conviction, is liable to a fine of not less than $200.00 and not more than $5000.00 plus costs.
Page 53 of 168 10.2 Notwithstanding, the Act, Paragraph 17 “Offences”, outlines additional penalties that can be issued for failing to adhere to the provisions provided for in the Act.
11.0 SECTION 11 – MISCELLANEOUS
11.1 Bylaw 818.20 is hereby repealed upon receipt of the Ministerial Order that makes this Bylaw enforceable. 11.2 Bylaw 803.19 is hereby repealed upon receipt of the Ministerial Order that makes this Bylaw enforceable.
RECEIVED FIRST READING THIS __ DAY OF ______, A.D. 2021 IN THE COUNTY OF LAMONT, REEVE IN THE PROVINCE OF ALBERTA
______CHIEF ADMINISTRATIVE OFFICER
RECEIVED SECOND READING THIS __ DAY OF ______, A.D. 2021 IN THE COUNTY OF LAMONT, REEVE IN THE PROVINCE OF ALBERTA
______CHIEF ADMINISTRATIVE OFFICER
RECEIVED THIRD READING THIS __ DAY OF ______, A.D. 2021 IN THE COUNTY OF LAMONT, REEVE IN THE PROVINCE OF ALBERTA
______CHIEF ADMINISTRATIVE OFFICER
Page 54 of 168 Terms of Reference Lamont Regional Emergency Management Advisory Committee
1. ORGANIZATION NAME 1.1. The Lamont Regional Emergency Management Advisory Committee; hereinafter referred to as the "Regional Committee.”
2. AUTHORITY 2.1. The Regional Committee is established pursuant to: 2.1.1. The Emergency Management Act, RSA 2000, Chapter E-6.8; and 2.1.2. The Lamont Regional Emergency Management Partnership Agreement; and 2.1.3. Each of the partnering municipality's Emergency Management Bylaw; and 2.1.4. Ministerial Order, Order in Council ______.
3. PURPOSE/MANDATE 3.1. The purpose/mandate of the Regional Committee is to review and approve plans and programs of the Lamont Regional Emergency Management Agency.
3.2. The Regional Committee is delegated the authority to develop and approve policies relating to emergency preparedness, mitigation, response, recovery, and the operation of the Lamont Regional Partnership Emergency Management Program.
3.3. The Regional Committee will convene for the purposes of supporting the implementation of a State of Local Emergency (SOLE) for any one (1) or more regions within the Partner municipalities.
3.4. As the Regional Committee will contain council members from each municipality, each participating council member is responsible for presenting to their elected council the annual report of the Lamont Regional Emergency Management Agency.
3.5. The council member will, when required, present Lamont Regional Emergency Management Advisory Committee recommendations to their respective municipal council for consideration.
4. REGIONAL COMMITTEE MEMBERSHIP 4.1. The Regional Committee membership shall be comprised of one (1) member of Council from each of the partnering municipalities of the Lamont Regional Emergency Management Partnership.
4.2. Members will be appointed on an annual basis.
5. CHAIRPERSON 5.1. At the first meeting of the Regional Committee, a rotation of Chairperson and Vice-Chairperson shall be presented and adopted.
6. QUORUM & MEETINGS 6.1. Each of the five partner municipalities has one vote, however, a minimum of three (3) voting members shall constitute a quorum. All decisions are a majority vote. 6.1.1. Notwithstanding, all decisions related to non-emergency financial matters, including the adoption of funding formulas, financial contributions from Municipalities, and the adoption of the proposed annual operating budget of the
Page 55 of 168 Agency must have the unanimous approval of all partner Municipality representatives. 6.1.2. Where unanimous approval is not obtained in the above clause, an independent third-party arbitrator may be used to have the committee reach a decision. 6.1.3. The costs associated with the arbitration process will be the sole responsibility of the disagreeing partner Municipality(ies).
6.2. The Regional Committee will meet a minimum of once per year but may meet more frequently at the call of the Chairperson or Vice-Chairperson.
7. BUDGETS & STAFF/ADMINISTRATIVE SUPPORT 7.1. Annually, the Lamont Regional Emergency Management Agency shall prepare a report and operating budget, which shall be submitted (no later than August 30 to be included in municipal budgets) to the Lamont Regional Emergency Advisory Committee for approval. The operating budget and annual report shall then be forwarded on to each partnering municipality for approval.
8. COMMUNICATION FROM THE REGIONAL COMMITTEE 8.1. All formal communication will be through the Chairperson of the Regional Committee as the official spokesperson. It is the responsibility of the committee member to report back to their council.
9. TERMS OF REFERENCE AMENDMENTS 9.1. The Terms of Reference may be amended from time to time, by a majority vote, at a duly constituted Regional Committee meeting.
10. APPROVAL/ADOPTION DATE 10.1. The Lamont Regional Emergency Advisory Committee Terms of Reference approved this ______Day of ______, 2020
______Mayor (Reeve)
______Chief Administrative Officer
Page 56 of 168 LAMONT REGIONAL EMERGENCY MANAGEMENT PARTNERSHIP AGREEMENT
THIS AGREEMENT MADE THIS _____DAY OF ______, 2021.
BETWEEN:
LAMONT COUNTY
-and-
VILLAGE OF ANDREW
-and-
VILLAGE OF CHIPMAN
-and-
TOWN OF LAMONT
-and-
TOWN OF MUNDARE
(collectively, the “Parties”)
Page 57 of 168 Lamont Regional Emergency Management Partnership Agreement
1.0 INTRODUCTION
WHEREAS:
1.1 The Municipalities of Andrew, Chipman, Lamont, Mundare and Lamont County are local authorities situated within the Province of Alberta; and
1.2 A local authority may delegate some or all the local authority’s powers or duties under the Emergency Management Act of Alberta; and
1.3 Each of the Parties desire to appoint a Regional Director of Emergency Management (RDEM) as head of Lamont Regional Emergency Management Agency pursuant to the provisions set out in the Emergency Management Act R.S.A. 2000, c-E-6.8; and
1.4 The Parties recognize that many local resources controlled by each of the Parties could be required by more than one (1) municipality to cope and mitigate a disaster or emergency affecting one (1) of more of the Parties; and
1.5 The Parties have agreed to adopt a Regional Emergency Management Plan and to develop a Regional Emergency Management Framework within the Lamont County Region; and
1.6 Pursuant to S. 11.3(1)(b) of the Act, if authorized by Ministerial Order, a local authority may delegate its powers and duties under the Act to a joint committee representing two(2) or more local authorities that is composed of one or more members appointed by each of the local authorities; and
1.7 The Minister responsible for the Act will be requested to issue a Ministerial Order to authorize the Parties to establish a Regional Emergency Advisory Committee empowered to declare a “State of Local Emergency” for any of the Parties’ respective jurisdictions.
NOW THEREFORE the Parties hereto agree as follows:
2.0 DEFINITIONS
In this Agreement, the following words and terms shall have the following meanings:
2.1 Act means The Emergency Management Act of Alberta, Chapter E-6.8, Revised Statutes of Alberta 2000, c. E-6-8.
2.2 Assisting Party means a Party to this Agreement providing aid, in the form of resources or services to another Party of this Agreement.
2.3 Disaster means an event that results in serious harm to the safety, health or welfare of people, the environment or in widespread damage to property.
1
Page 58 of 168 Lamont Regional Emergency Management Partnership Agreement
2.4 Emergency means an event that requires prompt coordination of action or special regulation of persons or property to protect the safety, health, or welfare of people, or to limit damage to property and the environment.
2.5 Emergency Social Services (ESS) means services including but not limited to Registration and Inquiry, Emergency Food Services, Emergency Lodging, Emergency Clothing and Emergency Personal Services.
2.6 Local Authority means, where a municipality has a Council within the meaning of the Municipal Government Act, RSA 2000 c.M-26.
2.7 Minister means the Minister charged with administration of the Act.
2.8 Parties means the Municipalities of Andrew, Chipman, Lamont, Mundare, and Lamont County.
2.9 Regional Director of Emergency Management (RDEM) means an individual appointed by resolution of the Regional Emergency Advisory Committee.
2.10 Regional Emergency Advisory Committee herein referred to as the Regional Committee; means a regional committee comprised of one (1) Councillor, or alternate, from each of the partnering municipalities of the Lamont Regional Emergency Management Partnership, as established by this Agreement and the by-laws of the respective municipal Councils of the Parties hereto.
2.11 Regional Emergency Management Agency (REMA) means a regional agency as established by this Agreement and the by-laws of the respective municipal councils of the Parties hereto.
2.12 Regional Emergency Management Plan (REMP) means the Regional Emergency Management Plan prepared by the Lamont Regional Emergency Management Agency to co-ordinate the response to an emergency or disaster; the training program to ensure stakeholders are equipped to manage an incident/event of scale and the governance/administrative functions that empower stakeholders to take whatever measures necessary to protect lives, property, and environment.
2.13 Regional Emergency Coordination Centre (RECC) means the location that functions as a point of coordination, addressing the needs of the municipality and/or the Lamont Region as a whole, exercising the authority of local officials, as well as anticipating and supporting the needs of one or more incident sites.
2.14 Regional Framework for Emergency Management means the Municipalities participating in this Agreement supporting and assisting each other when requested and when able to provide that support and assistance in the event of a major emergency or disaster.
2.15 Requesting Party means a Party to this Agreement requesting aid in the form of resources or services from another Party to this Agreement.
2
Page 59 of 168 Lamont Regional Emergency Management Partnership Agreement
2.16 Lamont Region means the geographical area within the boundaries of Lamont County including the Municipalities of Andrew, Chipman, Lamont, Mundare.
2.17 Lamont Regional Emergency Management Partnership is a partnership comprising the Municipalities of Andrew, Chipman, Lamont, Mundare and Lamont County who have entered into a joint agreement for the purpose of organizing integrated emergency planning, training, assistance, and emergency operations programs.
3.0 REGIONAL EMERGENCY MANAGEMENT ADVISORY COMMITTTEE
3.1 The Regional Emergency Management Advisory Committee, hereinafter referred to as the “Committee,” shall consist of municipal Councillors appointed by each of the Parties, with each municipality appointing one (1) member, each of whom shall have one (1) vote regarding any matter coming before the Committee.
3.2 Each party shall also appoint at least one (1) alternate Council member to the Committee to attend and vote when the serving member is unable to do so.
3.3 The members of the Committee will elect from the membership a Chairperson and Vice- Chairperson.
3.4 Members will be appointed on an annual basis.
3.5 No member of Lamont Regional Emergency Management Partnership shall be permitted to withdraw from this Agreement during a declared “State of Local Emergency” or during any other disaster event.
4.0 REGIONAL EMERGENCY MANAGEMENT AGENCY (REMA)
4.1 The municipal councils of each of the Parties to this Agreement have passed a bylaw to establish the Lamont Regional Emergency Management Agency (the “Agency”).
4.2 The Agency is charged with keeping the Lamont Regional Emergency Management Plan current and operationally sound. The Lamont Regional Emergency Management Agency will:
4.2.1 work collaboratively with partnership communities, Alberta Emergency Management Agency and other government departments or agencies, as necessary to develop, implement, and maintain all emergency plans and programs for the Region;
4.2.2 engage relevant stakeholders, such as business and industry, government agencies, and regulatory bodies to ensure emergency plans are aligned and integrate with stakeholder plans;
4.2.3 support the coordination of training and exercises on the Lamont Regional Emergency Management Plan;
3
Page 60 of 168 Lamont Regional Emergency Management Partnership Agreement
4.2.4 ensure regional training and exercise documentation and records are maintained;
4.2.5 plan, execute and review exercises to validate the Lamont Regional Emergency Management Plan;
4.2.6 review the impact of incidents on the program;
4.2.7 publish information, as necessary, on the Lamont Regional Emergency Management Plan with municipal departments and industrial and municipal neighbours;
4.2.8 liaise with external agencies and surrounding municipalities who have a role in emergency response at regional facilities; and
4.2.9 ensure the Lamont Regional Partnership has appropriate resources and equipment available.
4.3 It is recognized that the Regional Emergency Management Agency or parts of the Agency may be called upon from time to time to provide emergency response or services in areas outside of the Lamont Region. The Regional Agency will assess the current situation and a response to those incidents will:
4.3.1 Only be committed after an assessment of what resources can reasonably be made available without endangering the Lamont Region and its residents.
4.3.2 Only be committed after ensuring that reasonable care will be provided to the staff being deployed; if the requesting organization cannot provide care for staff, resources will only be deployed once the Regional Agency has been able to arrange for reasonable care.
4.3.3 Only be committed to upon receipt of a tasking or order number from the requesting agency.
4.3.4 Each municipality shall be responsible for cost recovery with respect to resources supplied to the external requesting organization. Costs for those services will be billed according to the policy of each Municipality.
4.4 Parties shall not be required to provide anything other than municipally owned equipment, employees and volunteers normally used by the Parties when responding to a regional emergency or disaster situation.
4.5 The Parties will always comply with the requirements of all applicable Federal, Provincial and Municipal legislation.
4.6 Each of the Parties agree to share emergency management related information.
4
Page 61 of 168 Lamont Regional Emergency Management Partnership Agreement
4.7 Each of the Parties will agree to implement the concepts and principles of the command, control and coordination system prescribed by the Managing Director of the Alberta Emergency Management Agency.
4.8 Each of the Parties will strive to utilize common communications systems and technologies.
4.9 This Agreement does not in any way amend or replace those agreements that may already be in existence or shall come into existence in the future between any of the Parties, as a whole or otherwise, with respect to the provision of firefighting or other services.
5.0 SHARED COST OF REGIONAL COLLABORATION
5.1 The Lamont Regional Emergency Management Advisory Committee shall develop and adopt an annual operating budget to cover the costs and funding of Regional Emergency Management program as per the scope outlined in the attached Schedule “A”.
5.2 The Parties to this Agreement agree to fund Lamont Regional Emergency Management Partnership emergency program in accordance with the funding formula enumerated in the attached Schedule “A”.
5.3 The costs incurred by any Party to this Agreement in responding to an emergency or disaster in another municipality shall be the sole responsibility of the affected Party or Parties in which the emergency or disaster occurs.
6.0 INSURANCE & INDEMNITY
6.1 No action lies against the Party with jurisdiction or any Assisting Party or a person acting under that Parties direction or authorization for anything done or omitted to be done in good faith while carrying out a power or duty under the Emergency Management Act or the regulations during a “State of Local Emergency. “
6.2 A Requesting Party indemnifies each Assisting Party against any expense incurred by that Assisting Party by reason of any damage to its equipment in the course of responding to a call and against any cost or expense incurred by the Assisting Party by reason of personal injury or death caused to any of its personnel in the course of responding to a call unless such damage, injury or death results from the Assisting Party failing to act in good faith.
6.3 A Requesting Party agrees to save and hold harmless the Assisting Party, any of its departments, agencies, officers or employees from all cost, injury and damage occurred and from any other injury or damage to any person or property as a result of their actions in assisting the Requesting Party. The above cost, injury, damage or other injury or damage incurred by or to any of the above shall include, in the event of action, court costs, expenses of litigation and reasonable legal fees.
5
Page 62 of 168 Lamont Regional Emergency Management Partnership Agreement
6.4 During the term of this Agreement, the Parties shall each, at their own respective cost and expense, maintain in full force and effect General Liability Insurance in an amount not less than five million dollars ($5,000,000.00) per occurrence for personal injury and/or property damage and any other insurance that is mutually agreed to by the Parties and reasonably obtainable by both. Notwithstanding the foregoing, it is agreed that the policy limits do not define or limit a Party’s liability to indemnify the other Party under this Section.
6.5 Each Party agrees to forward a copy of this Agreement to their municipal insurer and to be responsible for the costs of any increase in insurance premiums which may result.
7.0 TERM AND TERMINATION
7.1 Any member of the Regional Emergency Advisory Committee may withdraw their membership from Lamont Regional Partnership and this Agreement, by providing all other Parties hereto with twelve (12) months advance written notice. The withdrawal of any party from this Agreement shall in no way impact the remaining Parties hereto, and this Agreement shall continue in full force and effect as between the remaining Parties and any investment in joint assets shall remain with the partnership.
7.2 This Agreement shall come into force when it has been signed by all the Parties hereto, and the Ministerial Order referred to herein has been issued and has come into effect. The term of this Agreement shall be for a period of ten (10) years thereafter, or until such time as the Parties mutually agree otherwise (the “Term”).
7.3 Twelve (12) months prior to the expiration of the Term of this Agreement the parties shall initiate the process to automatically renew this agreement for successive periods of ten (10) years and all the Terms of this Agreement shall remain in force.
8.0 GOVERNING LAW
8.1 This Agreement shall be governed by and construed in accordance with the laws of the Province of Alberta. The Parties hereby agree to the exclusive jurisdiction of the Courts of the Province of Alberta, and all courts competent to hear appeals therefrom, to hear any matter or thing relating to or arising from this Agreement.
9.0 SEVERABILITY
9.1 If any one or more of the provisions contained in this Agreement should be invalid, illegal or unenforceable in any respect, the remaining provisions contained herein shall not in any way be affected or impaired thereby, unless, as a result of such determination, this Agreement would fail in its essential purpose.
10.0 NON-ASSIGNMENT
10.1 No Party may assign its rights under this Agreement without the prior written consent of all the other Parties hereto.
6
Page 63 of 168 Lamont Regional Emergency Management Partnership Agreement
IN WITNESS WHEREOF THIS AGREEMENT IS EXECUTED ON BEHALF OF THE PARTICIPATING PARTIES, BY THE HANDS OF THEIR OFFICERS DULY AUTHORIZED IN THAT BEHALF AND UNDER EACH MUNICIPAL SEAL AFFIXED:
Village of Andrew:
Mayor Chief Administrative Officer
Village of Chipman:
Mayor Chief Administrative Officer
Town of Mundare:
Mayor Chief Administrative Officer
Town of Lamont:
Mayor Chief Administrative Officer
Lamont County:
Reeve Chief Administrative Officer
7
Page 64 of 168 R€_C\',_¢,'/CA.>u\.a§\)\’&0& \
ALBERTA MUNICIPAL AFFAIRS O?ceaft/weMinister DeputyGovernmentHome Leader MLA, Czzlgczry-Hays AR105807 JUL14 ml
Reeve David Diduck Lamont County 5303 - 50 Avenue Lamont AB TOB 2R0
Dear Reeve Diduck:
Thank you for your letter of May 26, 2021, requesting a Ministerial Order to authorize the delegation of the duties and powers of five municipalities under the Emergency ManagementAct to a joint emergency advisory committee.
I am pleased to provide you with a copy of Ministerial Order No.A1004/21, authorizing the Town of Lamont, the Town of Mundare, the Village of Andrew, the Village of Chipman, and Lamont County to delegate their powers and duties under the Emergency ManagementAct to the Lamont Regional Emergency Management Advisory Committee.
I commend all involved municipalities for pursuing this form of regional collaboration, and I wish you success on this initiative.
Sincerely, /2L, Ric Mclver Minister
Attachment: Ministerial Order No. A:0O4/21
cc: His Worship Mike Saric, Mayor, Town of Mundare His Worship BillSkinner, Mayor, Town of Lamont His Worship Gary Leppek, Mayor, Village of Andrew His Worship Toni Nygren, Mayor, Village of Chipman
132 LegislatureBuilding,10800 - 97 Avenue, Edmonton, Alberta TSK 2B6 CanadziTelephone780—427—3744Fax 780-422- Classification: Protected A Printed an myrledpzzpt Page 65 of 168 A
ALBERTA MUNICIPAL AFFAIRS O?ceaftheMinister DeputyGovernmentHome Leader MLA, Calgzzry—Hays
MINISTERIALORDER NO A3004/
l, Ric Mclver, Minister of Municipal Affairs, pursuant to Section 11.3(1)(b)(ii) of the Emergency ManagementAct, authorize the Town of Lamont, the Town of Mundare, the Village of Andrew, the Village of Chipman, and Lamont County to delegate their powers and duties under the Emergency Management Act‘to the Lamont Regional Emergency Management Advisory Committee.
Dated at Edmonton, Alberta, this day of 2021.
i(l’ Ric Mclver Minister of Municipal Affairs
Classificat}3?\.]'5W:!‘ Building,10800 — 97 Avenue, Edmonton, Alberta TSK 2B6 Canada Telephone780-427-3744Fax 780—422—
Printedan reg/clad}:/ Page 66 of 168 REQUEST FOR DECISION
Meeting Date: August 10, 2021 Staff Contact: Aileen Burke, Executive Assistant Department: Office of the CAO
Subject: COVID-19 Update
Recommendation(s): THAT Lamont County Council accept the COVID-19 Update for the August 10, 2021, Regular Council Meeting as information.
Purpose: For Council to receive an update on Lamont County's COVID-19 Pandemic response.
Background Information: At Council's direction, as of June 9, 2021, Lamont County's Administration Building and Public Works Building have been open to the public. Since this time, the Province has entered stage three of "Alberta's Open for Summer Plan" wherein most public health measures have been lifted. Effective August 16, 2021, all public health measures will be removed. This includes all testing and isolation requirements.
Lamont County COVID-19 Statistics
As of August 3, 2021, Lamont County has two active cases. There have been a total of 212 cases in the Lamont County region, of which 208 have recovered. Sadly, there have been two deaths due to COVID-19.
As of August 3, 2021, 56.2% of Lamont County's population is vaccinated. A breakdown of population immunized with at least one dose by age group is as follows:
• 75+: 89.1% • 60-74: 81.4% • 40-59: 63.6% • 20-39: 44.5% • 12-19: 52.5% A summary of the Province's COVID-19 statistics can be seen below:
COVID-19 active case count as of August 3, 2021: • 2,282 active cases
Page 67 of 168 • 97 in hospital • 23 in intensive care More information on COVID-19 statistics can be found here.
Below is the vaccination data as of August 3, 2021: • 5,344,785 doses administered • 76.1% of Albertans 12+ with at least one dose • 66% of Albertans 12+ fully vaccinated More information on vaccinations can be found here.
All public health measures set out by the Province can be found below:
Attachments: Attachment I: Pandemic Protocol HR-POL-100-02
Johnathan Strathdee, Legislative Services Officer None Roberta Malysh, CFO None
Page 68 of 168 Page 5169 of 121168 Page 5270 of 121168 Page 5371 of 121168 REQUEST FOR DECISION
Meeting Date: August 10, 2021 Staff Contact: Derek Wright, Peace Officer Department: Emergency Services
Subject: Peace Officer's Monthly Report
Recommendation(s): THAT Lamont County Council accept the Peace Officer's Report for the August 10, 2021, Regular Council Meeting as information
Purpose: For Council to receive a report on the Peace Officer's monthly activities.
Background Information: 1. Meetings, Forums: • Security company provider • Elk Island Park Warden • Alberta Sheriff
2. Enforcement: • Enforcement violations issued (vehicles stopped for speed violations, Improperly cross double solid lines)
3. Road Inspections: • Conducted RUA assigned road inspections
4. Routine Patrols: • Conducted daily patrols of Lamont County
5. Unsightly Properties: • Nil
6. Education/Training: • Nil
7. Animal Control: • Nil
Page 72 of 168 8. Events: • Nil
9. Telephone Complaints: • Complaints of trucks causing dust in front of residences
Johnathan Strathdee, Legislative Services Officer Approved - 06 Aug 2021
Page 73 of 168 REQUEST FOR DECISION
Meeting Date: August 10, 2021 Staff Contact: Shayne Milliken, Regional Fire Chief Department: Emergency Services
Subject: Protective Services' Monthly Report
Recommendation(s): THAT Lamont County Council accept the Protective Services' Report for the August 10, 2021, Regular Council Meeting meeting as information.
Purpose: For Council to receive an update on the Protective Services department's monthly activities for June and July 2021.
Background Information: Administration • Finished the Regional Emergency Services Agreement and presented it to the Joint CEO/CAO on June 8. This was followed by an approval by all six councils and the new agreement formally taking effect on July 14. • Quarterly Emergency Services JHSC meeting held. Focus on encouraging employees to report incidents as soon as they occur. Fire station inspections starting in August. • Policy and Procedure Advisory Committee meeting held. Two new Standard Operating Procedures for Personal Protective Equipment and the use of Self- Contained Breathing Apparatus drafted and will be implemented in August. • Attended the NRCAER AGM. • Attended the Regional FPO virtual meeting. • Held a Chief Officer meeting on June 30. Had several discussions about moving forward regionally. • Launched an initiative to regionalize the shoulder flashes worn by all employees. I am pleased to announce that we will be moving forward with this transition to a single "uniform" for all employees. We are just waiting for the final version of the new patch to be received. We expect to begin transitioning in September. • Regional mission, vision, and core values have been drafted based on feedback from our Annual Employee Engagement Survey. Working through discussions with the Chief Officer group and then our members will provide their final thoughts. • Planning is already underway for the next budget year.
Page 74 of 168 Operations • A fire ban was in effect from June 28 to July 7. July 7 saw improved conditions that allowed for a less severe fire restriction put into effect. • We see a high frequency and severity of farmland, farm implement fires, and serious motor vehicle collisions. • Attended all fire stations at various times for supply pickups, drop-offs, and operational meetings. • Attended all fire stations to have a general face-to-face discussion with all personnel on July 20. • Took delivery of the new command pick-up. This pick-up will be in service by mid-end of August after all emergency equipment is placed on it. • Approximately 826 unpaid (volunteer) hours were put in across all stations in June and July.
June/July 2021 Response Statistics Avg. Travel # Calls Avg. Chute Time Avg. Resp. Time Avg. Time of Call Time 90 9:00 12:53 20:46 03:14:07
For reference: The average number of calls in June/July is 50 (80% increase to average call volume).
Emergency Management • Met with our AEMA Field Officer in July to go over a number of items. • Ministerial Order approving the delegation of powers under the EMA to a Regional Emergency Advisory Committee was received. We are now permitted to move forward with the Regional Emergency Management Partnership. Work will continue on this with more information coming forward after a joint CAO meeting regarding this initiative.
Training • Weekly training continues across all fire districts. • Joint "Farm Extrication" training course has been moved to October 2021 to better align with vacation schedules. • Working on the fall regional training plan. • Work on the training center has slowed due to vacation time for those working on it. We expect some work to pick up and continue in August again.
Health & Safety • eCompliance system work continues. Many inspections have already been completed on it and the system continues to be fine-tuned. • Hazard assessments are still underway for all work areas. • Site visits in all work areas continue to occur regularly.
Page 75 of 168
Health & Safety Incident Types for the month of June 2021 Burns 0 Noise 0 Caught 0 Other 0 in/between/under Chemical Reaction 0 Psychosocial 0 Crashes/collisions 0 Slip/Trip/Falls 0 Cut/puncture 0 Struck by/against 0 Dangerous Work 0 Violence 0 Refusal Hazardous Energy 0 Security 0 Muscle strain/sprains 1 Property damage 2 Total 3
Johnathan Strathdee, Legislative Services Officer Approved - 03 Aug 2021
Page 76 of 168 REQUEST FOR DECISION
Meeting Date: August 10, 2021 Staff Contact: Roberta Malysh, CFO Department: Corporate Services
Subject: Corporate Services Department Monthly Report
Recommendation(s): THAT Lamont County Council accept the Corporate Services Department Report for the August 10, 2021, Regular Council Meeting as information.
Purpose: For Council to receive monthly information about the various activities within the Finance and Corporate Services Department for the months ended June and July of 2021.
Background Information: Information Technology (IT) • Solut (IT) continues to assist County employees working in the office and from home. • A Lamont County 2021 Technology Workplan was developed in conjunction with the IT operating and capital budgets. Solut will commence their work on the 2022 IT operating and capital plans. • In accordance with the Supernet Contract with the Government of Alberta, Bell Canada upgraded the SuperNet Network Service Supernet 2.0 on June 29, 2021. There were no issues with the transition and an upgrade of broadband internet connection will occur in August. Human Resources (HR) / Payroll • During the months of June and July of 2021, the following employees left the employ of the County. o Agricultural Services – Seasonal Mower Operator (1) o CALC – Seasonal (1) o Planning & Development – Economic Development (2) o Protective Services -Firefighters (2) o Public Works – Director (1), Infrastructure Supervisor (1), Grader Operators (2) • The following employees joined the County in June and July of 2021. o Agricultural Services – Wildlife Control Assistant (1), Seasonal Mower Operator (1) o FCSS – Summer Program Leaders (2) o Protective Services -Firefighters (2) o Planning & Development – Economic Development (2) o Public Works – Seasonal (6), Infrastructure Supervisor (2)
Page 77 of 168 • The following is a year over year aggregate comparison of overtime wages for July of 2020 and 2021.
Property Taxes • The Tax Rate Bylaw for 2021 was approved at the Special Meeting, May 4, 2021. • All assessment and tax notices were mailed on May 25, 2020. Included with the tax notices was a 2021 Property Tax Information Brochure that answers some of the commonly asked questions regarding property taxes. The notice date was June 2, 2021, and the 60-day appeal deadline was August 3, 2021. • The total amount of 2021 levied taxes: $18,957,976. • Amount of current taxes collected to date: $17,591,136 (or 92.8%). • Amount of current taxes outstanding to date: $1,366,840 (or 7.2%). • Tax arrears from prior years – total $1,405,107. • Oil and gas companies – total taxes: $898,136; current $224,211; arrears $673,925. Finance – 2021 Budget • The amended 2021 operating and capital budgets were approved at the Special Meeting held on May 4, 2021. Finance – Year End • A Request for Proposal, External Audit Services was posted on the Alberta Procurement Site on July 15, 2021. The closing date for proposal submissions is August 19, 2021. Finance – Other • Grant reporting was completed for the MSI Operating and Capital grants and the Federal Gas Tax Fund. This includes finalized capital projects as well as projects in progress. • The Disaster Recovery Grant for the 2018 flood is currently under review and work with a provincial case manager continues as requirements include detailed invoices, timesheets, equipment utilization, etc. It is anticipated the reporting will be completed by August 2021.
Page 78 of 168 • Work on the Tax Incentive program for the Heartland Industrial Energy value chain and other large industrial developments continues.
Roberta Malysh, CFO Approved - 06 Aug 2021 Johnathan Strathdee, Legislative Services Officer Approved - 07 Aug 2021
Page 79 of 168 REQUEST FOR DECISION
Meeting Date: August 10, 2021 Staff Contact: Alan Grayston, Director of Planning and Community Services Department: Planning and Development
Subject: Planning and Community Services Department Monthly Report
Recommendation(s): THAT Lamont County Council accept the Planning and Community Services Department Report for the August 10, 2021, Regular Council Meeting as information.
Purpose: For Council receive an update on the Planning and Community Services Department's monthly activities.
Background Information: Attached are the monthly activities for the following departments; Planning and Development, CALC, and FCSS.
Also, the Economic Development department has had a transition to accommodate needs as our Economic Development Manager has retired and our new Economic Development team has begun to address the matter. They are working hard on a number of activities such as, working with a few Industrial proponent developments, our Ukrainian Twinning Initiative, the Annual Reeve's Golf Tournament, and Alberta Industrial Heartland projects.
Attachments: Attachment-Activities Report July 2021 CALC FCSS - August Activities Report Planning and Development - August Actvities report
Alan Grayston, Director of Planning and Community Services Approved - 06 Aug 2021 Johnathan Strathdee, Legislative Services Officer Approved - 06 Aug 2021
Page 80 of 168 Funded by Alberta Advanced Education 5303-50 Avenue, Lamont, Alberta, T0B 2R0 Phone: 780-895-2233 Ext. 233 Fax: 780-895-7404 Email: [email protected]
Attachment- Activities Report, July 2021, CALC
During the month of July, CALC has been working diligently on program planning, year-end financials, our Final Report for the province, and working on the Strategic Plan and Needs Assessment to prepare for our next 3- Year Grant Term. Our 3-Year Grant Application was submitted in March; we have been approved for 3 years of funding and received year-one grant funds in July.
We have been running programming online with Christy Bear facilitating and I have been assisting. Everything went very well, and we were glad to see increased participation amongst the learners. Programming wrapped up in mid- June which allowed us to plan programming for the Fall and work on our Final Report that is due to the province no later than August 31, 2021. With the easing of restrictions from the province, we are planning to offer in-person programming for the next grant year with the option to run programming online if the demand is there. Offering programming online allows for those that work to participate as well when they are unable to attend in-person during the day.
In preparation for fall, CALC staff and board members have registered for the online Symposium hosted by CALP. This will commence at the end of September and include a wide variety of beneficial training. We will also be registering CALC staff for mandatory training come September to ensure all CALC programming runs smoothly this fall season.
With programming starting back in-person, we will be running with more staff to accommodate for the demands of programming. We will have 2 facilitators, 2 childcare providers plus our office staff.
August 18th, 2021, will be the next board meeting for CALC. Following this meeting will be a retirement social for CALC board members that have retired over the last year as well as to celebrate the retirement of our previous Director, Debbie Holland.
Page 81 of 168 Attachment- Activity Report August 2021 FCSS
Cultural Programming Twinning Activity We are currently working to release final advertising this week. The working group continues to review address the final logistics and looks forward to September 7th.
Babas and Borshch The festival will take place this year utilizing a virtual setting on August 21. Full details can be found at www.babasandborshch.ca.
Family Resource Network One to One Support The FRN Programmer continues to work one-on-one with families as requested and required.
ASQ 7 ASQ-SE We continue to work with families to complete the online Ages & Stages Questionnaires (ASQ). The ASQ and ASQ-SE are designed to show parents/caregivers how their child is developing from birth to 5 years of age. When required, children are referred to specialized services such as Pediatric Rehabilitation Services.
Summer Programming Full programming is underway County wide. Please see attached.
Seniors Programming Seniors Benefits Assistance Each week we assist an average of 6-10 local seniors. Some assistance includes Alberta Seniors Benefits, Special Needs Assistance, Seniors Home Adaptation and Repair Program, Old Age Security, Guaranteed Income Supplement, and other program assistance as needed, as well as general community information.
Community Programs Foodbank We continue to attend the County of Lamont Food Bank on a regular basis to offer support and hamper delivery to those in need.
Interagency The next Lamont County Interagency meeting will be held on September 21st at 10am via zoom.
Community Counselling In partnership with Vegreville and District FCSS, we continue to provide access to family counselling via phone for all residents of Lamont County. This service provides one to one counselling with a psychologist with fees subsidized based on family income levels.
Facebook Programming These posts continue and include coping strategies, family and parenting education and interviews with community members.
Home Visitation Our Coordinator continues to work with individuals and families providing one to one support ongoing.
Youth Programming Summer Programs Summer Programming is well underway. Please see attached.
1 Page 82 of 168 Plannin & Develo ment Re ort For August 10, 2021 Council Meeting
June & July
7 — Development Permits, 5 permitted & 2 discretionary (Tattoo and Art Studio & Sausage processing facility)
4 — Subdivision
1 — Appeal to the LPRT (Second residence in the Heavy Industrial area) Appeal was held and the DP for a second residence was allowed by the Land and Property Rights Tribunal.
Other JuneIJu|y Year to Date 2021 New Residences 8 Business Licenses 15 Com liances 10 Farm Declarations 5 Referrals 6 Safety Codes - Non Compliances 1 Unauthorized Development 3 Subdivision Files Closed 3 02100 3.1 6
Senior Plannin & Develo ment0 lcer 0 MPC Meeting Joint Health and Safety Committee Meeting Department Health and Safety Meeting Defensive Driving course Other duties as required
Develo ment 0 zcer 0 MPC Meeting Joint Health & Safety Committee Meeting Department Health and Safety Meeting Defensive Driving course Other duties as required
Respectively submitted by, Tina Cosby, Senior Planning & Development Officer
Page 83 of 168 New Residences in 2021
Month Descri tion Division January New 32 ft. x 42 ft. residence 1 on a basement February 1808 sq. ft residence on full basement - re lacement 1605 sq. ft residence with attached ara e April 2647 sq. ft. residence on full basement with attached ara e Construct 1137 sq. ft. one sto home on full basement June 1500 sq. ft. RTM to replace existing home due to ?re 1484 sq. ft. home on a walkout basement Jul 1716 Modular home
Page 84 of 168 ._.o.m_
a~8.o8 Um :. ._.um 00:30: _sao::n > :m_ «.3». Qm?mwmaQm<&onEm:u<25... .5. 83 cu 292 _._o3mm=soE_o=<_o..._:_m..m
n _._o:,.m NOu n_Amn_.mm:o:02.3 O n _u_.m-Os:..mm2: ._.o8__._o:..m22. _:a.._wEm
Mo: 83 83 \ \ >w2 ._:_<3. Non‘ >m0."._:_<2. NS. Page 85 of 168 BB SB 25 8:. GHMIUIUI h-h?ih-H 5' @U'|QDUI N010-ha J .(D@U'l|d'“ NWCDU1 ._..__< aunr (UNI-B Um<.m_ou:.m33.3: no3um_..mo: NOHN-Nona. man» v?wl, , xi L x ré I1 ._.3m_ 3 3 ma mm Page 86 of 168 ._m: BE 38 BS 35 33 OHNNH ONNNN DIN)!-IIUI-I OUJUJNHI JCIV NNOI-‘UJ luew HIUNNN _::m 83 I— N.HOHNE - BE U)!-‘IUD-‘ >:mUJNQI-I mat. NUDNN HDHN ._.oS_ an NNNN no Ha Nu um Page 87 of 168 Safety Code Permits Issued w:=&:m NS» no MONO Hm noHm 8 NO3 mu No”: 3 L555£5£2 m_m2.._nm_ sea9969ZLOZ 2:32am m NH Hm NH 3 ..mom _um_.3_.G _mm:ma - 3 mm_"2<9% BS ~89 5 ab 5 VIZ"[81‘£611 ._.O._.>_.m &:&-.d»;!mb* rvkiaidct \L.+..L !.a1~.u ;1;..\r.;ki..:i:1 :.S..i Page 88 of 168 REQUEST FOR DECISION Meeting Date: August 10, 2021 Staff Contact: Carmen Henderson, Administrative Assistant Department: Public Works Subject: Public Works Department Monthly Report Recommendation(s): THAT Lamont County Council accept the Public Works Department Report for the August 10, 2021, Regular Council Meeting Purpose: For Council to receive an overview of the Public Works Department's activities for the past month. Background Information: Infrastructure Technologist Kenneth Myshaniuk Infrastructure Supervisor John Uganecz Utility Foreman Chris Kilosky Shop Lead Gerald Nakonechny Infrastructure Technologist Report Approaches • Reviewed Approach applications and subdivision applications • Constructed 13 approaches Culvert Replacement • Investigated 14 culverts for replacement • 13 Road Crossing Culverts - replacement or repair • Placed order for more culverts • Bridge Culvert End Repair RR 161 BTW TWP 534 & TWP 540 Infrastructure Supervisor Dust Control: • Calcium Applications o RR184 BTW Twp562 and Hwy45 o RR162 From Hwy45 to Twp584 Page 89 of 168 o Twp584 BTW RR164 to RR160 o Twp553 BTW Hwy831 Hwy15 • Cold Mix Applications o Twp534 BTW Hwy15 and RR160 o Twp540 BTW Hwy855 and RR160 o RR195 North of Hwy16 to Twp550 Road Maintenance: • Culvert Cleaning at numerous locations. • Gravel patching at several locations covering up 3” Material in preparation for the Gravel Haul. • All 8 area graders have been out maintaining the roads. Safety: • New Hire Orientation / Training. Misc.: • Yard cleanup. • Shop cleanup. • Sign Installation and repairs. • Weed Whacking at Bridges. • Grass cutting at Administration Building, Public Works, Water Reservoirs etc. • Local Truck Haul Meeting July 27, 2021. Utility Foreman Report • Installation of security systems and its related app was successful. The Utilities team can now remotely monitor all 3 water stations from the EZ View App 24 hours a day 7 days a week. • Alberta Traffic Supply installed 3 potable water air gap regulation signs to both the Heartland and Hilliard Water Stations. • Industrial Heartland Water Station pipe bollard painting is complete. • Removed and installed air filters for makeup air handling unit in Heartland. • Bacteriological samples sent out to Alberta Health Services and in compliance for July 2021. • Investigated reservoir filling flow rate concerns from the Village of Andrew. Replaced solenoid valve, corrected isolation ball valve on the fill line, and installed diaphragm on County owned flow control valve. No change to flow rate. Village Foreman adjusted the reservoir fill set point to start at 1.8 m. • Installation of hardware and locks for the St Michael Water Reservoirs is complete. • Exercised 8” gate valves, flushed the blow off assemblies on the St Michael Water Line. • Located water valve markers, exercised gate valves, and flushed the blow off assemblies on the 5” Andrew Water Line. • Preformed monthly backup generator operation test at Heartland Reservoir. No concerns observed. • Building inspections completed on all county owned water facilities. In compliance. • Monthly water meter reads completed for July 2021. • Successful installation and commissioning of the Hach (chlorine Instrumentation) CLF10 & SC 200 controller for the ST Michael Water Station. Page 90 of 168 • 8 Safe Behavior Observations for the months of June/July. • 62 Lamont County Workplace Observations completed. • No injuries or workplace Incidents to report. Shop Report Equipment: • June o 85 work orders opened 80 completed. o 5 CVIP completed with no major concerns; R\replaced 1 stolen catalytic converter for unit 1160; Unit 1338 Brandt replaced engine seal- warranty 10 units had oil/filer changes and services. o A/C repairs and recharging due to hot spell. o 5 Fire Department units repaired- 5227 had to have fuel injector system disassembled and cleaned due to foreign materials from fuel system over the years- at Heartland Ford. • July o 60 work orders opened 48 completed. o 4 CVIP no major repairs 1526 brakes and tires 6 oil/filter and services completed. o ASB mowers blades and clutches replaced-still no word from DionCo about gear boxes being inspected for warranty . o Blow out rads on road equipment from the extremely dry conditions causing overheating. o Unit 1243 replaced 4 shocks on tractor 2 worn out-replaced as a set. o 1248 replaced air springs on rear axle also air line. o 1150 transmission not shifting properly- Hart Transmission diagnosed and repaired-replaced faulty sensor and recalibrated. Johnathan Strathdee, Legislative Services Officer Approved - 03 Aug 2021 Page 91 of 168 June 30, 2021 Dear Mayors, Reeves, and CAOs: The Alberta Police Interim Advisory Board (APIAB) wants to ensure that municipalities continue to have an understanding of the work the Board is doing. This update outlines the work that the interim board has undertaken since we last reported February 15th.. Interim Board’s Mandate The APIAB was established by the Minister of Justice and Solicitor General (JSG). Our work is two-fold: to share the municipal perspective on policing priorities with the RCMP and Government of Alberta, while developing the governance structure for the permanent Board. As determined by JSG, the Interim Board is comprised of representatives from RMA, AUMA and the Alberta Association of Police Governance, with specific representation identified by each association. The Interim Board’s mandate concludes at the end of 2021. Based upon the Minister of JSG accepting the recommendations for the Governance structure of the permanent Board, the recruitment & selection process for the permanent Board will begin. Interim Board’s Focus Since the last report, the Interim Board has held eight meetings. All of our meetings have been held virtually due to COVID-19 compliance. JSG staff and the RCMP continue to be active participants in these meetings. During this past four months our primary focus has been developing a recommendations on the governance structure and recruitment for the permanent board. This has included reviewing a governance survey sent to you in March. We were very fortunate to have 98 municipalities respond to our survey. Your input has been integral in developing these documents. The Interim Board submitted our recommendations to the Minister of Justice and Solicitor General on June 24th, 2021. Attached to this update is a copy of our submission. Depending on the direction that the Minister takes we are hoping to begin recruitment for the permanent Board in the next couple months and start planning for the transition to a permanent Board. The Interim Board will be developing a survey for Fall 2021 to collect data for our next submission into the 2022/23 priorities and collect feedback on process of the Board and implementation to date. Classification: Protected A Page 92 of 168 Page 2 of 3 Interim Board’s Engagement with Municipalities Several Board members have attended various meetings and conferences to report on where we are at with the development of the permanent board and our next steps, and the policing priorities of 2021/22. These meetings have included but are not limited to: Police Summit RMA Convention AAPG Quarterly Template from RCMP In late March and early April, the RCMP finalized a document that they referred to as a Quarterly template. All municipalities should be seeing this document presented to them by their local Detachment Commander. This document should provide councils with not only local content, but HR and Financial data, and crime trends. We are told that all municipalities down to the smallest village should see this document. The Board feels that this document will help inform all councils on all policing questions. Appendix 1 is a sample of what this document looks like. We encourage you all to be asking your detachment commanders for this information and about this report if you are not seeing it. Enhanced Policing Document Recently a member of the Board worked with staff at JSG to develop an easier to follow document to aid in minimizing the confusion surrounding Enhanced Policing and its impact on the Provincial Police Funding Model (PFM). This is included as Appendix 2 of this report. If you require further discussion on this or any other policing document, please do not hesitate to reach out to any member of your Board. Funding Reconciliation In attempts to assure the municipalities of where the money they are now paying is being spent, the RCMP has put accounting processes in place to ensure transparency and accountability. We have requested and expect a full reconciliation for our July meeting. We are also expecting an understanding on the expenditure plan for 2021/2022. RCMP Update on Staffing As of June 7, 2021, the RCMP advised that 70 of 76 new regular member positions had been filled to date, 6 positions are pending within the staffing process. As well, of the 57 public service employee positions, a total of 42 positions have been filled to date, and the remaining positions are pending within the staffing process. See Appendix 3 PPSA Police Funding Model Positions June 2021 for further details. Classification: Protected A Page 93 of 168 Page 3 of 3 The 2021/22 Funding letter from JSG to the RCMP has not yet been received which authorizes the positions for the current year. It is expected that the target will be 55 Regular Members and 42 Civilian Members. We expect to have an update on this at our July meeting. In conclusion, my fellow Board members and I are pleased with the engagement of the RCMP and Justice & Solicitor General in our discussion and our progress to date. As always we are pleased with the potential of this Board to increase the municipal voice in policing across the province. Please contact me or my Board colleagues with any questions or concerns, and I look forward to providing you with the next quarterly update in a few months. Sincerely, Tanya Thorn Board Chair, Alberta Police Interim Police Advisory Board 403-860-7342 [email protected] Classification: Protected A Page 94 of 168 Provincial Policing Report MUNICIPALITY OF…. X | VILLAGE OF…. X Provided for the ----: (month or quarter as per reporting schedule noted below) DATE: PROVINCIAL POLICE SERVICE COMPOSITION 2020-21 Fiscal Year Number as per Pending Actual Number Variance Staffing Category: Org Chart1 (+/-) Regular Members 0 Public Servants 0 Detachment Commander : *current could include mat leave, long term leave etc., which should be noted in explanation below. * Pending – status of members/PSs leaving or coming to the detachment 1 The number of approved Provincial Police Service positions on the detachment Organisation Chart Variance explanations: 1 cadet coming in March...... one retirement pending April...... May want to mention duties over and above Detachment policing such as Major Event deployments or special duties on the detachment members ERT, TAC, SAR and Containment 1 REPORTING SCHEDULE The reporting schedule as determined in consultation between the RCMP and the municipality, as of October 2020 is set for quarterly reporting. • It is agreed that in addition to the template the following additional reporting will be provided: • Initiatives such as programs like START and DART, or briefing on a current issue like the Fentanyl role out, or crime trends). • Other items that could be considered are traffic initiatives with support from Divisional Traffic Units • Major Investigations with significant support of Provincial Support Services Units (FIS, PDS, MCU etc.) Page 95 of 168 2 MANAGEMENT OF THE POLICE SERVICE: 2.1 Objectives, Priorities and Goals for 2020/21: As per the meeting on date...... Municipality of XX place a high value on controlling property crime.....Drugs on our streets and in our schools is a major issue for the municipalities...... This should read identical to the objectives and initiatives as indicated on your Detachment Annual Performance Plan. RCMP’s Planned Initiatives to Meet Objectives, Priorities and Goals: 2.1.1 OBJECTIVE: Sample Text: Control Property Crime Initiative #1: Sample Text: The RCMP will target prolific offenders in the community committing property crime offences..... Current Status and Results: What is the impact on the community, what has been achieved, school visits, drug awareness presentations, and prolific offender checks done? Initiative #2: Current Status and Results: 2.1.2 OBJECTIVE: Sample text: The RCMP will work with the community and the schools on target drug enforcement and education Initiative #1: Sample text: Community Mobilization Current Status and Results: Initiative #2: Sample text: Drug Enforcement activities Current Status and Results: RCMP Provincial Policing Report | MUNICIPALITY OF…. X | VILLAGE OF….X Page 96 2 | of Page 168 3 CURRENT ACTIVITY STATISTICS – (as selected by municipality, should be tied to policing priorities) Number This Half in Number This Half in Year to Date Year to Date Category: 2020-21 2019-20 2020-21 2019-20 Property Crime Common Offence Notices Impaired Driving Charges Other statistic as requested (specify) Other statistic as requested Other In order to provide comparable information, the reporting period for the current year is being compared to the same reporting period for the previous year. This will provide a more accurate comparison by taking into account any special events that happen in the community on an annual basis, and also account for seasonal changes in traffic/tourism, and RCMP strategic initiatives etc. 3.1 TRENDS/ POINTS OF INTEREST/ VALUE/ PERTINENT COST DRIVERS Sample Narrative could include: traffic initiatives that required outside support from other detachments or Traffic Service members, requirement for resources outside detachment area such as major incident where ERT, Major Crimes, or other support services were required to deal with investigation of significant event. Also include any particular cost drivers that have potentially put a strain on the detachment budget such as mentioning a large incident or file in the community that has resulted in elevated overtime costs. 3.2 SIGNIFICANT MEETINGS IN THE COMMUNITY Meetings attended with organizations within the community, (Municipalities, Villages, First Nations, Chamber of Commerce, School District, Victim Services, local service clubs, COPP). This would speak to the goal of community based policing. This is different from officers attending schools or participating in community charity events. It is more about meetings attended by the RCMP leadership to provide a RCMP insight to a specific issue. RCMP Provincial Policing Report | MUNICIPALITY OF…. X | VILLAGE OF….X Page 97 3 | of Page 168 Police Funding Regulation 1 agreements in late 2019. No new agreements The Police Funding Regulation (PFR) came have been entered into. into force on April 1, 2020. It implemented two separate initiatives: Any PPS EPP Option 1 Agreements in effect in 2019 1) The creation of the Police Funding Model had the costs transitioned to JSG as part of its PPS (PFM), and costs effective April 1, 2020. As a result, EPP Option 2) The absorption of Option 1 Enhanced Policing Positions (EPPs). 1 Agreements were terminated. However, the full- time policing positions were maintained and unchanged. This means that the communities which Provincial Police Services had EPP Option 1 Agreements in place in 2019, Pursuant to Alberta’s Police Act, the Province of kept those positions, but no longer bear the cost of Alberta is responsible for ensuring that an adequate those positions. Municipalities also had a and effective level of policing is maintained Memorandum of Understanding (MOU) that set out throughout the Province. For municipalities with the duties and responsibilities of the EPP Option 1 populations 5,000 or under, police services are positions. It is expected the MOUs also continue as provided by the Royal Canadian Mounted Police the positions are understood to continue providing (RCMP).through the Provincial Police Service services under the same terms, with the same Agreement (PPSA) between the Government of position duties and responsibilities. No changes Alberta and the Government of Canada. are to be made unless the effected municipalities determine to do so in consultation with their RCMP. Detachment resources are determined taking into This status is in place for the five year period of the consideration a number of factors such as nature Police Funding Regulation (2020-2025). and volume of crime, Crime Severity Index (CSI), demographics, priorities, access and travel Option 1s considerations, etc. As of April 1, 2020 TERMINATED Enhanced Policing Program AGREEMENTS with JSG In order to meet additional specific local MUNICIPAL COST (JSG now PAYING) service initiatives, some Provincial Police Service (PPS) municipalities CONTINUED/UNCHANGED desire additional dedicated policing POSITIONS services over and above the base service level they DUTIES/RESPONSIBILITIES receive. These enhanced levels of policing have been MOUs with RCMP available to communities through the Enhanced Policing Program (EPP) under two options. OPTION 2 -- Short Term Services OPTION 1 – PPS Full Time/Long Term Positions Under this option, the municipality agrees to pay In this option, the municipality agreed to pay Alberta JSG a specified amount to enhance existing police Justice and Solicitor General (JSG) the provincial service levels for a specific community event / short cost (70%) of a full time RCMP position, for a term seasonal or special event dedicated services minimum period of three years. In order to grow the over a limited period of time. Option 2 Agreements PPS, a moratorium was placed on PPS EPP Option continue to be available to PPS communities. Classification: Protected A Page 98 of 168 The PFM Formula for Cost Distribution The Police Funding Model Under the PPSA, 70 percent of RCMP provincial A municipality’s cost share of total police service member costs are paid by the policing costs is calculated according province in a cost-sharing arrangement between the to a formula comprised of a base province and the federal government. Starting April amount (weighted equalized 1, 2020, PPSA municipalities began contributing a assessment (50%) + weighted population (50%)), portion of that cost through the PFM. adjusted by modifiers, where appropriate. Modifiers include: shadow population, CSI, and a detachment This municipal-provincial cost-sharing initiative subsidy for towns, villages and summer villages enables an investment of up to $286 million over five without a detachment in their community. Invoices years into the PPS, with a priority being the addition are the amount to be paid. Any modifiers are of up to 300 RCMP PPS officers placed in rural already accounted for in the PFM formula. detachments and in specialized RCMP PPS units Costs are being phased in, with 10 per cent that augment detachment policing. In addition, the contributed to policing costs in 2020, followed by 15 investment will enable the addition of up to 200 new per cent in 2021, 20 per cent in 2022, and 30 per civilian positions to the PPS to assist with cent in 2023 and 2024. Total policing costs are static administrative tasks and investigative support to for the entire five year period as they have been enable officers to have more active time and be based on 2018 costs. engaged in communities. The RCMP and JSG have a plan to invest in RCMP PPSA Municipal Policing Costs officers and civilian staff that will: Pre April 1, 2020 Post April 1, 2020 • support rural detachment enhancement (this is Enhanced Policing Program the priority in the first few years of reinvestment); • undertake methamphetamine and opioid Formal EPP Position “Enhanced” Position initiatives; MOU MOU • expand aerial observation capability; Position Cost $0 • address auto theft; Police Funding Model • continue to advance the Call Management Initiative; $0 PFM Cost • enhance General Investigative Services; and • further support vulnerable persons, missing Future Status of EPP and PFM persons, and homicide investigations. Changes to both initiatives will be assessed during the Police Funding Regulation five year review. While not every municipality may receive a new police officer or civilian position locally, every PPSA Provincial Police Transition Study community in Alberta will benefit from the total increased RCMP resources either through direct The transition study is an entirely separate initiative. detachment placements, through specialized units The study will inform the government on whether a that benefit all municipalities such as the Alberta future dedicated provincial police service (not a Law Enforcement Response Team (ALERT), Crime federally contracted one) is in the best interests of Reduction Units, Call Back Units, Operational Albertans. The study is examining the RCMP’s Support Services, or Emergency Response Teams, current policing model to determine costs and and civilian positions such as Court Case operational requirements should Alberta transition to Management, Criminal Operations, Offender its own provincial police. It is not conducting an Management Programs, and Community Outreach. assessment of the current RCMP-provided contract policing service. Classification: Protected A Page 99 of 168 PPSA Police Funding Model – 2020/21 Positions Updated: June 7, 2021 As per the 2020/21 PPSA Call-Up of new positions, including 76 regular member and 57 public service employee positions, the Alberta RCMP has allotted the following new regular member resources: • 46 positions in rural Alberta Detachments (Filled) • 10 positions in the Call Back Unit (Filled) • 2 positions to KMOSS (Filled) • 3 positions to Child Advocacy Centers (Filled) • 3 positions to Emergency Response Teams (Filled) • 4 positions to Offender Management (2 Filled, 2 Pending) • 3 positions to General Investigative Services (SAD) (2 Filled, 1 Pending) • 2 positions to Police Dog Services (1 Filled, 1 Pending) • 3 positions to the Diversity Unit (1 Filled, 2 Pending) This accounts for all of the 76 regular member positions. A total of 70 positions have been filled to date, 6 positions are pending within the staffing process. See Annex A for further details. The following public service employee positions have been allocated: • 31 Detachment Services Support positions (25 Filled, 6 Pending) • 1 Court Case Management position (Filled) • 2 Criminal Operations Strategic Management Services positions (Filled) • 4 Community Engagement and Outreach Specialists (Pending) • 4 Scenes of Crime Officers (Pending) • 6 Operational Call Center Operators (Filled) • 2 Operational Call Center Administrative Support positions (Filled) • 4 Rural Crime Reduction Analysts (3 Filled, 1 Pending) • 1 Rural Crime Administrative Support positions (Filled) • 1 Forensic Identification Services Clerk – St. Paul position (Filled) • 1 Intellex position (Filled) This accounts for all of the 57 public service employee positions. A total of 42 positions have been filled to date, and the remaining positions are pending within the staffing process. See Annex B for further details. 1 | Page Page 100 of 168 Annex A – Regular Member Position Detail Police Funding Model - Year 1 - Regular Members - as of June 7, 2021 District/Unit Detachment Position Description Staffing Status Start Date Southern Alberta AIRDRIE General Duty Filled 2020-07-10 District General Duty Filled 2020-12-10 CANMORE General Duty Filled 2020-08-11 COCHRANE General Duty Filled 2020-10-16 General Duty Filled 2020-09-30 General Duty Filled 2020-10-27 DIDSBURY General Duty Filled 2020-09-15 HIGH RIVER General Duty Filled 2020-11-03 OKOTOKS General Duty Filled 2020-07-06 STRATHMORE General Duty Filled 2020-09-14 SAD GIS General Investigative Services Filled 2020-11-13 General Investigative Services Pending General Investigative Services Filled 2020-12-10 Central Alberta BLACKFALDS General Duty Filled 2020-07-22 District CAMROSE General Duty Filled 2020-04-01 INNISFAIL General Duty Filled 2020-10-12 LEDUC General Duty Filled 2020-04-01 MORINVILLE General Duty Filled 2020-09-03 PARKLAND General Duty Filled 2020-07-27 RIMBEY General Duty Filled 2020-11-30 ROCKY MOUNTAIN General Duty Filled 2020-07-22 HOUSE General Duty Filled 2020-07-22 STETTLER General Duty Filled 2021-01-25 STRATHCONA General Duty Filled 2020-07-27 SYLVAN LAKE General Duty Filled 2020-11-28 THORSBY General Duty Filled 2020-09-14 General Duty Filled 2020-11-16 WETASKIWIN General Duty Filled 2020-07-18 Eastern Alberta ATHABASCA General Duty Filled 2020-09-21 District General Duty Filled 2020-12-21 BONNYVILLE General Duty Filled 2020-07-28 COLD LAKE General Duty Filled 2020-07-01 ELK POINT General Duty Filled 2020-07-21 General Duty Filled 2020-09-14 KITSCOTY General Duty Filled 2020-08-10 LAC LA BICHE General Duty Filled 2020-10-12 ST PAUL General Duty Filled 2020-10-29 VEGREVILLE General Duty Filled 2020-07-22 WESTLOCK General Duty Filled 2020-11-13 2 | Page Page 101 of 168 Police Funding Model - Year 1 - Regular Members - as of June 7, 2021 District/Unit Detachment Position Description Staffing Status Start Date Western Alberta BEAVERLODGE General Duty Filled 2020-07-06 District EDSON General Duty Filled 2020-07-02 EVANSBURG General Duty Filled 2020-07-06 GRANDE PRAIRIE General Duty Filled 2020-11-23 General Duty Filled 2020-09-25 General Duty Filled 2020-09-12 HIGH LEVEL General Duty Filled 2020-10-08 MAYERTHORPE General Duty Filled 2020-07-02 VALLEYVIEW General Duty Filled 2020-07-02 WHITECOURT General Duty Filled 2020-07-02 CROPS Contract Contract Policing Call Back Unit Filled 2020-04-01 Policing Support Services Call Back Unit Filled 2020-04-01 Call Back Unit Filled 2020-04-01 Call Back Unit Filled 2020-07-01 Call Back Unit Filled 2020-04-01 Call Back Unit Filled 2020-04-01 Call Back Unit Filled 2020-04-01 Call Back Unit Filled 2020-04-01 Call Back Unit Filled 2020-04-01 Call Back Unit Filled 2020-04-02 Call Management KMOSS Filled 2020-04-07 Filled 2020-04-01 Critical Incident Program - ERT South Filled 2020-04-01 Critical Incident Program - ERT South Filled 2020-04-01 Critical Incident Program - ERT South Filled 2020-04-01 Diversity Engagement Pending Diversity Engagement Filled 2021-03-12 Hate Crimes Pending Offender Management Pending Offender Management Filled 2021-07-01 Offender Management Filled 2021-07-01 Offender Management Pending Police Dog Services Filled 2020-10-30 Police Dog Services Pending Serious Crimes Operations South Child Advocacy Center - Red Deer Filled 2020-04-01 Branch Child Advocacy Center - Sheldon Kennedy Centre Filled 2020-09-01 Operations North Child Advocacy Center - Zebra Centre Filled 2020-04-01 3 | Page Page 102 of 168 Annex B – Civilian Position Detail Police Funding Model - Year 1 - Civilian Support - as of June 7, 2021 District/Unit Detachment Position Description Staffing Status Start Date Southern Alberta District BEISEKER Detachment support Filled 2021-02-19 BOW ISLAND Detachment support Pending COCHRANE Detachment support Filled 2021-04-01 DIDSBURY Detachment support Pending LAKE LOUISE Detachment support Filled 2021-06-07 OLDS Detachment support Filled 2021-01-11 PICTURE BUTTE Detachment support Filled 2020-12-01 TURNER VALLEY Detachment support Pending 2021-04-05 Central Alberta District BASHAW Detachment support Filled 2021-03-01 BRETON Detachment support Pending INNISFAIL Detachment support Filled 2021-01-04 RIMBEY Detachment support Pending STRATHCONA Detachment support Filled 2021-05-17 SYLVAN LAKE Detachment support Filled 2020-11-30 THORSBY Detachment support Filled 2021-01-12 Eastern Alberta District CORONATION Detachment support Filled 2020-12-21 DESMARAIS Detachment support Filled 2021-04-21 KITSCOTY Detachment support Filled 2020-09-23 PROVOST Detachment support Filled 2021-04-12 TWO HILLS Detachment support Filled 2021-01-05 WOOD BUFFALO Detachment support Filled 2021-03-08 Detachment support Filled 2020-11-12 Western Alberta District BEAVERLODGE Detachment support Filled 2020-12-21 FOX CREEK Detachment support Filled 2020-10-28 GRANDE PRAIRIE Detachment support Pending Detachment support Filled 2020-09-21 HINTON Detachment support Filled 2020-10-02 MANNING Detachment support Filled 2020-12-21 PEACE RIVER Detachment support Filled 2021-01-06 RED EARTH CREEK Detachment support Filled 2021-04-29 VALLEYVIEW Detachment support Filled 2021-01-11 4 | Page Page 103 of 168 Police Funding Model - Year 1 - Civilian Support - as of June 7, 2021 District/Unit Detachment Position Description Staffing Status Start Date CROPS Contract Policing Contract Policing OCC - Administrative Support Filled 2020-04-01 Support Services Filled 2020-10-14 OCC - Telecommunications Filled 2020-11-05 Operators Filled 2020-11-06 Filled 2020-11-05 Filled 2021-02-12 Filled 2021-01-04 Filled 2020-10-01 Scenes of Crime Officers Pending Pending Pending Pending Court Case Management Filled 2019-05-01 Community and Community Engagement and Pending Indigenous Policing Outreach Specialists Pending Pending Pending CROPS Contract Criminal CROPS Strategic Management Filled 2020-04-01 Operations Services Filled 2019-03-18 Crime Reduction Analysts Filled 2021-04-01 Filled 2021-04-01 Filled 2021-04-01 Pending Crime Reduction - Filled 2021-01-13 Administrative Support Forensic Identification Filled 2020-04-01 Services Clerk - St. Paul Intellex Filled 2021-08-23 5 | Page Page 104 of 168 Alberta Police Interim Advisory Board: Report on Governance Contents Alberta Police Interim Advisory Board: Report on Governance ...... 1 Introduction ...... 2 Development of Draft Governance Documents ...... 2 Key Decision Points ...... 3 Decision Point 1: Operational Board Financial Support ...... 4 Decision Point 2: Operational Board Recruitment Process ...... 4 Decision Point 3: Permanent Operational Board ...... 4 Next Steps and Implementation ...... 5 Appendix 1 – Terms of Reference ...... 6 Appendix 2 – Code of Conduct ...... 12 Appendix 3 – Conflict of Interest ...... 20 Appendix 4 – Recruitment and Selection Proposal ...... 23 Appendix 5 – Compliance with Best Practices ...... 37 Appendix 6 – Stakeholder Survey Results ...... 41 1 Page 105 of 168 Introduction The Minister of Justice and Solicitor General established the Alberta Police Advisory Board in spring 2020 to give municipalities a strong voice in setting RCMP policing priorities. As the order of government closest to its citizens, municipalities are well-positioned to help the RCMP identify and address community policing and public safety issues. The Board can therefore play an important role in ensuring that policing reflects the needs and concerns of Albertans across the province. The Alberta Police Advisory Board is being implemented in two phases: in the first year, an interim Board is developing the structure and scope of the Advisory Board. On completion of the interim Board’s mandate, the work of the operational Alberta Police Advisory Board will begin. The interim Board has been mandated to: 1. Develop the scope and terms of reference for the operational Board. 2. Develop a recruitment and selection process for operational Board members. 3. Develop governance documents for the operational Board, including at minimum, a Competency Matrix for Board member appointments and review, a Code of Conduct, and a Mandate and Roles Document. 4. Provide input, advice, and recommendations to the government and RCMP “K” Division on the buildup of the provincial police service. 5. Provide input into discussions respecting the provincial policing priorities for the 2021/22 fiscal year to facilitate engagement during transition to the operational Board. This report contains the interim Board’s recommendations and advice on the operational Board’s scope; terms of reference; recruitment and selection process; and governance documents (Mandate Items #1, 2, and 3). Development of Draft Governance Documents Over the past year, the interim Board has been engaging with key stakeholders to gather information and develop recommendations on the operational Board’s composition, mandate, and governance. The interim Board distributed a survey to municipalities in March 2021 to learn more about municipal perspectives on Board governance (see Appendix 6). Using the feedback from this survey and the Government of Alberta’s Public Agency Governance Policy as guides, the interim Board has drafted following governance documents for operational Board: 1. Terms of Reference (Appendix 1) 2. Code of Conduct (Appendix 2 3. Conflict of Interest (Appendix 3) 4. Recruitment and Selection Proposal (Appendix 4), which includes: • Competency Matrix • Position Profile • Application Interview Questions • Evaluation Matrix • Selection Process 2 Page 106 of 168 These documents reflect the interim Board’s recommendations and advice on the operational Board’s scope, terms of reference, recruitment and selection process, and other key governance documents. Although the interim Board was tasked with completing a Mandate and Roles document, this document is only required for public agencies that are subject to the Alberta Public Agencies Governance Act. As the classification of the operational Board is contingent on several Ministerial decisions regarding governance and implementation, the interim Board felt that it did not have enough direction to complete a draft Mandate and Roles document. However, the draft governance documents included in this report contain all the necessary information to complete a Mandate and Roles document if needed, once the Minister has given direction (see Appendix 5 for more information). In drafting the attached governance documents, the interim Board applied the following key principles that were identified as priorities for governance: 1. Transparency • The Alberta Police Advisory Board must enable the Minister of Justice and Solicitor General, the Government of Alberta and the communities and municipalities it represents to see and understand how the Board operates. Accordingly, the Board must provide information about its activities, governance, policies, and processes to stakeholders in a way that is accurate, complete, and timely. 2. Accountability • The Board must be accountable to both the communities and municipalities it represents as well as the Minister of Justice and Solicitor General and the Government of Alberta. The Board must demonstrate its accountability by reporting on how it is achieving its mandate; how it is engaging with stakeholders; and how it is using its budget. 3. Grassroots • The Board must be driven by Albertans at the local level who receive RCMP services, as they are best positioned to identify community policing and public safety issues. The Board’s recommendations should not be driven by the Government of Alberta nor the RCMP. 4. Two-way communication • The Board must engage in two-way communication between the communities it represents and the government to which it is accountable. This means that the Board must engage with municipalities and communities to learn more about the policing and public safety issues that these stakeholders experience, as well as report back to them on related Government of Alberta and RCMP outcomes and initiatives. Similarly, the Government of Alberta and the RCMP must not only accept and consider recommendations from the Board but share information as needed to support the Board’s work. Key Decision Points As mentioned above, the implementation of the operational Alberta Police Advisory Board is contingent on several Ministerial decisions. Three key decisions relate to the Board’s budget, recruitment and selection process and permanent operational Board. 3 Page 107 of 168 Decision Point 1: Operational Board Financial Support The interim Board has requested that the Ministry of Justice and Solicitor General provide an annual budget to the operational Board to support the following activities: • Administrative support, including taking notes and minutes, preparing and distributing agenda packages, and managing records. • IT support, including software licenses, file sharing and storage, and dedicated email and webpage(s). • Research projects. • Report development. • Board member expenses and honoraria. Provincial resources were not allocated to support the interim Board. As a result, the Alberta Urban Municipalities Association, the Rural Municipalities of Alberta, and the Alberta Association of Police Governance were required to provide an equivalent of a full time staff support, as well as cover the costs of Board member expenses and honoraria, to enable the interim Board to meet its mandate items. These associations cannot and should not be expected to continue to subsidize a Board that has been established the Minister of Justice and Solicitor General. The interim Board would support using a portion of the funds raised by the new police costing model implemented to fund the operational Board. Confirming financial support for the operational Board as soon as possible will ensure that those applying for the Board will have a full understanding of the Board’s capacity as well as their level of financial support should they be appointed. Decision Point 2: Operational Board Recruitment Process The interim Board also feels strongly that the Board itself should be responsible for recruiting and selecting Board members on an ongoing basis. As the interim Board was mandated to develop a recruitment and selection process, it should have an opportunity to ensure this process is well executed. Interim Board members consist of representatives of municipalities from across the province who are well-positioned to ensure that those selected to the operational Board will effectively represent their own communities and Albertans more broadly. Additionally, making the Board responsible for recruitment and selection aligns with the principle of grassroots, with the Board being driven by Albertans at the local level who receive RCMP services. Making a timely decision on this issue will ensure that the recruitment process can commence as soon as possible, and an operational board will be in place by the end of 2021. Decision Point 3: Permanent Operational Board The terms of reference provided to the interim Board indicated that when formed, the operational Board would be in place for a four-year term. Given the importance of building and maintaining an improved collaborative relationship between local communities, Alberta Justice and Solicitor General, and the RCMP, the interim Board strongly believes that the operational Board should be formed as a permanent entity. Disbanding the operational Board after a four-year term would waste the hard work of all parties in developing the Board’s mandate and purpose, and would send a negative message to 4 Page 108 of 168 municipal and community stakeholders about the importance of ongoing policing-related collaboration in the province. Providing the newly formed operational Board with the assurance that their role will exist permanently (or at least not be subject to a pre-determined four-year term) will be crucial to developing a strong initial relationship between the Board and the Government of Alberta. Next Steps and Implementation As the role of the Alberta Police Interim Advisory Board is to provide recommendations on the governance of the operational Board to the Minister of Justice and Solicitor General, it is ultimately the responsibility of the Minister and the provincial government to decide whether to accept the Board’s recommendations, and if so, how to integrate them into existing agency board committee processes. The Board would appreciate an opportunity to meet with the Minister to discuss the recommendations identified in this report and how the Board and the Ministry can work together towards effective implementation. 5 Page 109 of 168 Appendix 1 – Terms of Reference ALBERTA POLICE ADVISORY BOARD TERMS OF REFERENCE BACKGROUND The Minister of Justice and Solicitor General (Minister) is establishing the Alberta Police Advisory Board (Board) in support of the Government of Alberta’s and the Minister’s mandate and responsibilities regarding the provision of adequate and effective policing in Alberta and in support of the participation and input of Albertans. The Board will consist of diverse municipal and community representatives from across the province. The Board will ensure that local policing priorities and concerns are communicated to the Minister, the Government of Alberta, and the Royal Canadian Mounted Police (RCMP) to inform strategic planning and decision-making in relation to RCMP police services in Alberta. MANDATE / RESPONSIBILITIES On behalf of all municipalities policed by the RCMP (whether through the Provincial Police Service Agreement or a Municipal Police Service Agreement), the Board will collaborate with the Government of Alberta, RCMP “K” Division, and those municipalities to: • Provide ongoing input, advice, and recommendations to the Government of Alberta and RCMP “K” Division on policing in Alberta. • Collaborate with the Government of Alberta and RCMP “K” Division to develop annual provincial policing priorities. • Engage with the Government of Alberta and RCMP “K” Division to provide input on any policing-related issues that the Board identifies as relevant. • Serve as a communications conduit between all municipalities served by the RCMP and the Government of Alberta/RCMP “K” Division. This includes: o Regularly reporting to municipal associations and municipalities on the Board’s activities and other policing-related information. o Regularly soliciting local input from municipalities and other relevant organizations on policing issues, initiatives, and priorities. o Distributing at least one policing priorities survey to municipalities each year and using the survey results to inform the Board’s input into the provincial policing priorities development process. o Working with the Government of Alberta and RCMP “K” Division to provide information to municipal associations and municipalities on how police funds were spent and the resulting outcomes to municipalities. 6 Page 110 of 168 SCOPE The Board can discuss, research, develop policy positions, and provide advice and input to the Government of Alberta and RCMP “K” Division on any policing-related issue that it deems relevant. The Board will be responsible for developing its own issue identification and vetting processes. The Board will undertake the necessary consultation, research, and analysis of current and anticipated policing issues as well as the priorities of importance to Albertans and Alberta municipalities. Priorities and issues identified by the Board may include, but are not limited to: • Community safety and well-being; • Crime reduction and prevention; and • Cross-jurisdictional crime. In addition to collaborating with the Government of Alberta and RCMP “K” Division to develop annual provincial policing priorities (as noted in the “mandate/responsibilities” section), the Board may also make recommendations and provide advice to the Minister with respect to the Justice and Solicitor General/RCMP joint business plan, annual performance plans, multi-year financial plans, and any other plans and documents it deems relevant. MEMBERSHIP The Board is comprised of 11 voting members based on the following: • One member from the Alberta Association of Police Governance (AAPG) • One member from the Alberta Urban Municipalities Association (AUMA) • One member from the Rural Municipalities of Alberta (RMA) • Two members from communities in the RCMP “K” Division Western Alberta District (Western Alberta community members) • Two members from communities in the RCMP “K” Division Eastern Alberta District (Eastern Alberta community members) • Two members from communities in the RCMP “K” Division Central Alberta District (Central Alberta community members) • Two members from communities in the RCMP “K” Division Southern Alberta District (Southern Alberta community members) The Board’s recruitment and selection process will strive to ensure that community members are diverse and represent a range of municipal types and sizes. Non-voting members of the Board include: • Executive Director, Law Enforcement and Oversight Branch, Justice and Solicitor General (or designate) • Deputy Commissioner of RCMP “K” Division (or designate) 7 Page 111 of 168 Chair A Board Chair (Chair) will be elected by the Board for a two-year term through an internal nomination and voting process. Any voting Board member may nominate a fellow Board member for the Chair position. In the case of multiple nominations, the Board will vote by secret ballot. Vice Chair A Board Vice Chair (Vice Chair) will be elected by the Board for a two-year term through an internal nomination and voting process. Any voting Board member may nominate a fellow Board member for the Vice Chair position. In the case of multiple nominations, the Board will vote by secret ballot. Chair and Vice Chair will be elected so that the terms are staggered, i.e. the first Vice Chair will serve a one-year term. BOARD MEMBER TERMS Board members will serve staggered four-year terms to support continuity. To allow for staggering upon the establishment of the Board, initial terms will be as follows: • AAPG member: two years • AUMA member: four years • RMA member: four years • Western Alberta community member #1: four years • Eastern Alberta community member #1: four years • Central Alberta community member #1: four years • Southern Alberta community member #1: four years • Western Alberta community member #2: two years • Eastern Alberta community member #2: two years • Central Alberta community member #2: two years • Southern Alberta community member #2: two years Ongoing terms (i.e. subsequent appointments to the Board) will be four years. Board members can serve a maximum of ten years. RESPONSIBILITIES Conduct Board members must at all times observe the highest standards of integrity and objectivity in their duties. Detailed Board conduct requirements are found in the “Code of Conduct Policy.” 8 Page 112 of 168 Conflict of Interest Board members are required to declare that they have no real or perceived conflicts of interest with their role on the Board. This is confirmed through the completion of a conflict of interest declaration form upon appointment to the Board. Duties Specific Board member duties are listed in the Public Board Member Position Profile (see Appendix 5). Meetings Meetings are expected to be held quarterly at minimum, either face-to-face or virtually. However, meetings can be held more or less frequently at the discretion of the Board. Meeting agendas will be distributed at least one week in advance of each meeting. Copies will be maintained as records. Reporting Board members Within the context of confidentiality provisions, the Board: • Will report to their respective organizational members (i.e. AAPG, AUMA, and RMA) on key Board actions and decisions; • Will keep municipalities and community organizations apprised of government policing priorities and initiatives respecting policing priorities and Board mandate matters; • Will publish a quarterly report on Board activities and deliverables. Minister and Justice and Solicitor General The Board is accountable to the Minister and is required to report in writing to the Assistant Deputy Minister, Public Security Division, as follows: 1. An annual report outlining the Board’s work during the previous year, including a summary of input, advice and recommendations provided to the Government of Alberta or RCMP “K” Division, due on December 31 of each year; 2. A summary of the results of the annual municipal policing priorities survey, due on December 31 of each year; 3. Any other report or document as determined necessary and appropriate by the Minister. A record of meeting agendas, meeting attendees, and of any recommendations made by the Board will be provided to Justice and Solicitor General. To support the Board’s work, the Minister and RCMP “K” Division will provide the following information annually to the Board: • A report on the previous year’s policing priorities, resources, and outcomes. • A report on how the Board’s previous year’s priority recommendations were addressed and/or implemented. 9 Page 113 of 168 • RCMP resourcing plans for the upcoming year. • The budget amount for the provincial police service. • Financial reports showing how police funding was allocated in the previous year, including information on how funds raised by the police costing model were spent. Quorum Quorum is required to conduct a meeting and for any Board business. Quorum must include the Chair or Vice Chair. Quorum is set at a minimum of six voting members. Voting Elections and votes taken respecting any Board business requires a majority vote by those Board members in attendance to pass. FUNDING SUPPORT An annual budget will be provided to the Board to support the following activities: • Administrative support, including taking notes and minutes, preparing and distributing agenda packages, and managing records. • IT support, including software licenses, file sharing and storage, and dedicated email and webpage(s). • Research projects. • Report development. • Board members expenses and honoraria. Funding for the Board’s budget is provided by the Ministry of Justice and Solicitor General. EXPENSES Expenses necessarily incurred in the performance of duties as a member of the Board will be reimbursed in accordance with the rates set out in the Travel, Meal and Hospitality Expenses Directive (Treasury Board Directive 4/2021) as amended from time to time, or any directive made in substitution, as if they were employees of the Government of Alberta. CONFIDENTIALITY Any information brought to the Board that is confidential must be clearly marked and identified as such. The members of the Board must maintain the confidentiality of any such materials and information that is brought before them in the conduct of their work. Any information and knowledge not clearly marked and identified as confidential that is learned, acquired or shared with the Board from the Minister, the Government of Alberta, the RCMP “K” Division, or the RCMP generally, as a result of membership on the Board or in relation to Board work and its mandate may be further communicated, disseminated, or shared beyond the Board without 10 Page 114 of 168 express permission from the originator of the information. Any information and knowledge shared by the Board members to the chairs, presidents, and executive directors of the organizations to which they belong will be governed by the same confidentiality provisions as noted by the Board and its members. Members of the Board must sign a confidentiality agreement as a condition of their appointment and participation on the Board. 11 Page 115 of 168 Appendix 2 – Code of Conduct ALBERTA POLICE ADVISORY BOARD CODE OF CONDUCT I. Preamble The Code of Conduct (Code) for the Alberta Police Advisory Board (Board) applies to all members, including the Chair. The Code reflects a commitment to the Board’s values and provides a framework to guide ethical conduct in a way that upholds the integrity and reputation of the Board and the Government of Alberta. Members are expected to behave in a way that aligns with this Code. Members understand that this Code does not cover every specific scenario. Therefore, the spirit and intent behind this Code is to be used to guide their conduct, and Board members will exercise care and diligence in the course of their work with the Board. To demonstrate commitment to transparency and accountability, this Code is available to the public if requested. II. Core Values a. Board members must act with impartiality and integrity. b. Board members must demonstrate respect and accountability. c. Board members must act and fulfill their work in an ethical manner. III. Guiding Principles These principles guide the behaviour and decisions of Board members: a. The actions and decisions of Board members are made to promote public interest, and to advance the mandate and long-term interests of the Board. b. Board members are responsible stewards of public resources. c. To serve the public interest, the Board members have a responsibility to uphold the Board’s mandate and to represent fairly and diligently the voices of the organizations they may represent and all Albertans in the work of the Board. This has been agreed upon in the Terms of Reference, as arrived at in agreement between the Board, their respective organizations, and the Minister of Justice and Solicitor General. d. Board members have a responsibility to act in good faith and to place the interests of the Board above their own private interests and above the interests of any particular municipality, community or organization they may represent. e. Board members are expected to perform their duties in an ethical and respectful manner. 12 Page 116 of 168 f. Board members may be members of multiple organizations and subject to multiple codes of conduct. Board members understand that this Code is not intended to conflict with other codes of conduct, and members will discuss any potential conflicts with the Board Chair. g. The Code applies to all Board members unless a specific exemption from one or more provisions is granted by the Ministry of Justice and Solicitor General. h. Conflicts between the private interests of Board members and their responsibility to the public and the municipality, community, or organization that they represent, which are not specifically addressed in this Code, must be dealt with according to the principles and intent of this Code. i. Board members know that when they become aware of real or perceived conflicts of interest, they must at the first opportunity disclose this conflict to the Board Chair, who then may choose to elevate the issue to the Minister of Justice and Solicitor General. j. Board members understand that disclosure itself does not remove or resolve a conflict of interest. k. Board members should encourage their colleagues to act fairly and ethically and know that they can raise concerns about a suspected breach of this Code or a conflict of interest by another member to the Board Chair. l. Board members know that breaches of this Code may result in action to address the breach, up to and including, removal of the Board member. m. Board members know that if they have any questions about the Code, or are not sure how to apply these principles, they should consult with the Board Chair, who may clarify the question, or request further direction from the Ministry of Justice and Solicitor General. n. Each Board member confirms, on an annual basis, their understanding of and commitment to the Code’s expectations. IV. Behavioural Standards Behavioural standards help Board members make appropriate decisions when the issues they face involve ethical considerations. Behavioural standards cannot cover all scenarios but provide guidance in support of day-to-day decisions. All Board members must adhere to the following standards: a. Board members must not engage in any criminal activity and comply with all relevant laws, regulations, policies, and procedures. b. If a Board member is charged with a criminal offence under a statute in Canada or a statute in the Province of Alberta during their appointment to the Board, the Board 13 Page 117 of 168 member must immediately report the charge to the Board Chair, who will then report the charge to the Ministry of Justice and Solicitor General. c. Board members must not use their status or position with the Board to influence or gain a benefit or advantage for any individual or business. d. Board member conduct contributes to a safe and healthy environment that is free from discrimination, harassment (as defined by the Respectful Workplace Policy for the Government of Alberta document), or violence. e. Board members may not use drugs or alcohol in any way that impacts their role on the Board, including meeting attendance and participation, and representing the Board at public functions. f. Board members must not comment at all in the media about the Board or its work. Board members must promptly notify the Board Chair of any media requests for comment and the Board Chair or a designate will provide any media comment and advise the Ministry of Justice and Solicitor General of such request. g. Board members must take reasonable steps to avoid situations where they may be placed in real or perceived conflict between their private interests and the interests of the Board. h. Board members must devote sufficient time and attention to official duties and obligations to support informed and balanced decision making. Gifts and Gratuities i. Board members must not accept or receive gifts and gratuities other than: • the normal exchange of hospitality between persons doing business together; • tokens exchanged as part of protocol; or • normal presentation of gifts to persons participating in public functions, awards, speeches, lectures, presentations, or seminars. The above-mentioned gifts and hospitality (if received while members are representing the Board) should be of nominal or nil monetary value. Generally, the value of gifts should not exceed $100 and must not include cash or cheques. Any tokens or awards received by a Board member that lack an easily determined value but may have a value in excess of $100 must be disclosed to the Board Chair. j. Board members who run as candidates for a local authority election under the Local Authorities Election Act may receive campaign contributions that adhere to the requirements of the Act. 14 Page 118 of 168 k. Board members who run as candidates for a provincial election under the Election Act may receive campaign contributions that adhere to the requirements of the Act. l. Board members who run as candidates for a federal election under the Canada Elections Act may receive campaign contributions that adhere to the requirements of the Act. Confidential Information and Conflicts of Interest m. Board members must use respect and protect confidential information, use it only for the work of the Board and not use it for personal gain. Board members must comply with protocols that guide the collection, storage, use, transmission, and disclosure of information, and abide by the terms of confidentiality set out in the Terms of Reference. n. Once Board members have left the Board, they must not disclose confidential information that they became aware of during their time with the Board and must not use their contacts developed as a Board member to gain an unfair advantage for their current circumstance. o. Board members must avoid participating in activities that conflict with the interests and work of the Board. For example: • Business Interests: Board members must not hold interests in a business directly or indirectly through a relative or friend that could benefit from, or influence, the decisions of the Board. • Community or Volunteer Interests: Prior to accepting any new community or volunteer activities where a conflict of interest might arise, members are required to notify the Board Chair in writing, or in the case of the Chair, they are required to notify the Ministry of Justice and Solicitor General. Nothing in this section shall be interpreted to prevent the Board member from participating in activities required in relation to their role with municipal councils or their existing community or organizational commitments, if disclosed when applying for Board membership. • Political Interests: Board members may participate in political activities including membership in a political party, supporting a candidate for elected office, volunteering for an election campaign, or seeking elected office. However, they must not participate directly in soliciting contributions for a political party. In addition, any political activity must be clearly separated from activities related to the work of the Board, must not be done while carrying out the work of the 15 Page 119 of 168 Board and must not make use of Board facilities, equipment or resources in support of these activities. V. Administrative Processes Administrative processes help Board members manage ethical dilemmas, including any real or perceived conflict of interest concerns. a. Declaration To encourage Board members to regularly consider whether any activities carry a potential conflict of interest with their role on the Board, all members are required to complete and submit a conflict of interest declaration form. The form must be completed by new Board members within 60 days of their appointment to the Board, and existing Board members are required to complete a new declaration every three years throughout their time on the Board, and review the terms of the declaration at a Board meeting annually. b. Administration The Board Chair receives and ensures that the confidentiality of all disclosures and that any real or perceived conflict of interest is avoided or effectively managed. As well, the Board Chair is responsible for providing advice and managing concerns and complaints concerning potential breaches of the Code, including conflicts of interest within the Board. The Board Chair is responsible for ensuring procedural fairness. In the event a potential conflict or breach by the Board Chair is reported by a Board member, the member will ask the Board Vice Chair to conduct an investigation and provide a decision. c. Disclosure It is the responsibility of each member to declare in writing to the Board Chair those private interests and relationships that they think could be seen to impact the decisions or actions they take on behalf of the Board. When there is a change in their responsibilities within the Board, or in their personal circumstance, members must disclose in writing any relevant new or additional information about those interests as soon as possible. Where a real or perceived conflict of interest cannot be avoided, Board members must take the appropriate steps to manage the conflict. Appropriate steps may include: • Board members disclose these real or perceived conflicts of interest so the Board Chair is aware of situations that could be viewed as influencing the decisions or actions they are making on behalf of the Board. This provides Board members, following a review by the Board Chair, an opportunity to take action to minimize a conflict of interest (mandatory step); 16 Page 120 of 168 • Board members must remove themselves from matters in which the conflict exists or is perceived to exist (mandatory step); • Giving up the particular private interest causing the conflict; and • In rare circumstances, resigning their position from the Board. If Board members are unwilling to take any of the actions above in response to a real or perceived conflict of interest, the Minister of Justice and Solicitor General may remove the member from the Board. d. Reporting a Potential Breach by Another Member Board members are required to report in writing a potential breach of this Code by another member to the Board Chair. When reporting a potential breach in good faith and with reasonable grounds, Board members are protected from retaliation for such reporting. In the event of a potential breach by the Board Chair, members are required to report the breach in writing to the Board Vice Chair, who will then follow the process outlined in the sub-section below. e. Responding to a Potential Breach Once a potential breach has been reported, the Committee’s procedures for responding to and managing a potential breach will be promptly initiated. The Board Chair will review the circumstance and details of the potential breach and will notify the alleged Board member. The alleged Board member has the right to complete information and the right to respond fully to the potential breach. The identity of the reporter will not be disclosed unless required by law or in a legal proceeding. The Board Chair makes a decision and completes a report in a timely manner. The decision may range from finding no potential breach to one that reveals suspected criminal conduct. f. Consequences of a Breach Board members who do not comply with the standards of behaviour identified in this Code, including taking part in a decision or action that furthers their private interests, may be subject to action up to and including removal of the Board member. g. Review of a Decision A Board member can request in writing that the Ministry of Justice and Solicitor General review the decision made by the Board Chair that they have breached the Board’s Code of Conduct. 17 Page 121 of 168 h. Unresolved Conflict If there is no resolution, the matter will be elevated to the Deputy Minister or Ethics Commissioner with a notification to the Minister. i. Leave from Board Board members must take a leave from the Board in the following cases: • Running for federal elected office. • Running for provincial elected office. In the case of running for provincial office, Board members must take leave from their position prior to filing nomination papers under section 61 of the Election Act. In the case of running for federal office, candidates must take leave from their position prior to filing their nomination papers under section 67 of the Canada Elections Act. If, following the election, the member is not elected to federal or provincial office, they may resume their position on the Board. j. Removal or Resignation from Board If a member is elected to federal and provincial office, they must resign their position on the Board. Board member vacancies may also arise due to a Board member being removed or choosing to resign. With respect to filling Board vacancies, in the case of an at-large member, the Board will determine the appropriate process for replacement. In the case of an association member, the association will nominate a replacement Board member. VI. Other Resources a. Where to Get Advice When Board members require advice and guidance in determining whether misconduct or a conflict exists, or need clarification, they may discuss their issue with: • The Board Chair for concerns with Board members. • The Board Vice Chair for concerns with the Board Chair. b. Questions to Consider When Board members are faced with a difficult situation, the following questions may help them decide the right course of action: • Have I reflected on or consulted with the Board Chair about whether I am compromising the Code’s values, principles or behavioural standards? 18 Page 122 of 168 • Have I considered the issue from a legal perspective? • Have I investigated whether my behaviour aligns with a policy, procedure or mandate of the Board? • Could my private interests or relationships be viewed as impairing my objectivity? • Could my decision or action be viewed as resulting in personal gain, financial or otherwise? • Could my decisions or actions be perceived as granting or receiving preferential treatment? VII. Affirmation The Code of Conduct for the Police Advisory Board was accepted on ______, 20__ and is reaffirmed annually by the Board to ensure it remains current and relevant. This includes a signed acknowledgment by Board members to abide by the Code. 19 Page 123 of 168 Appendix 3 – Conflict of Interest ALBERTA POLICE ADVISORY BOARD CONFLICT OF INTEREST DECLARATION EXPLANATION AND INSTRUCTIONS Appointment to Board All members of a board must act impartially in carrying out their responsibilities. As a member of the Alberta Police Advisory Board (Board), you are required to identify and disclose, in writing, any real or perceived conflicts of interest. This is a continuing obligation to disclose, in accordance with the disclosure practice outlined in the Alberta Public Agency Governance Act and the Conflicts of Interest Act. This document sets out information to assist you in identifying real or perceived conflicts of interest. Please (1) read this document, and (2) complete and sign the attached Conflict of Interest Declaration. What is a real or perceived conflict of interest? This includes any interest that actually conflicts, may conflict, or may reasonably appear to conflict with responsibilities as a member of the Board. The existence of a real or perceived conflict of interest will not necessarily preclude a Board member from serving on the Board. When does a real or perceived conflict of interest exist? • You have a private interest that influences or appears to influence the objective exercise of your responsibilities as a Board member; • Your private interests are at variance to or in conflict with your duties and/or responsibilities as a Board member; or • You gain or appear to gain advantage, for yourself or others, by virtue of your role as a Board member. What do private interests include? Private interests include a personal obligation, financial interest, business interest or an interest of a closely associated person or entity. Private interests may also include involvement in an appointment, business, undertaking or employment. • Business interests: include any interest arising as a result of your current, former or prospective affiliation with any for profit, not-for-profit or charitable entity. • Affiliation: includes being a member, employee, volunteer, owner, shareholder, creditor, director, appointee, or trustee of an entity, or having any legal or equitable interest in such an entity. • Entity: includes a corporation, partnership, sole proprietorship, firm, franchise, association, trust, organization, holding company, joint venture, society, or institution. 20 Page 124 of 168 • Closely associated person: includes persons with whom you have a substantial relationship such as a spouse, adult interdependent partner, child, other relative, close friend, employer, business associate, or client. What do private interests not include? • An interest in a matter that is of general application. • An interest in a matter that affects you as part of a broad class of the public. This means, for example, that a decision of the Board would affect you in the same way as it would affect others in the broad class. • An interest that is trivial. This means that the interest may be a private interest, but it is of such minor significance that it is trivial. 21 Page 125 of 168 ALBERTA POLICE ADVISORY BOARD CONFLICT OF INTEREST DECLARATION Name of Board Member: Declaration □ I have no real or perceived conflicts of interest to declare at this time. □ I have interests to declare that may actually conflict, or appear to conflict, with my responsibilities as a member of the Alberta Police Advisory Board. Please list the interests declared below. If you are not sure if you have a real or perceived conflict of interest, please explain. Attach additional sheets if you need more space: I, , declare that the information provided on this form is a complete and accurate accounting of any actual or perceived conflict(s) of interest that may affect my responsibilities as a member of the Alberta Police Advisory Board of which I am aware at this time. I understand that I have a continuing obligation to disclose, in writing, any actual or perceived conflicts of interest that arise prior to, and during, any term of appointment in accordance with the disclosure practice outlined in the Alberta Public Agency Governance Act and the Conflicts of Interest Act. Board Member’s Signature: ______Date: ______ The information on this form is collected pursuant to section 33(c) of the Freedom of Information and Protection of Privacy Act for the purpose of assessing the eligibility and suitability of candidates for an appointment to the public ABC. If you have any questions, please contact the Director of the Executive Search Unit, Alberta Public Service Commission, 780-408-8372, [email protected]; 5th Floor Peace Hills Trust Tower, 10011 109 Street, Edmonton, Alberta T5J 3S8. For Program Area’s Use: Follow up required: Y / N Date Completed (dd/mm/yy):______ Comments: 22 Page 126 of 168 Appendix 4 – Recruitment and Selection Proposal ALBERTA POLICE ADVISORY BOARD RECRUITMENT AND SELECTION PROPOSAL The Alberta Police Interim Advisory Board (interim Board) is responsible for developing recommendations related to the recruitment and selection of Board members for the operational Alberta Police Advisory Board (APAB). This proposal includes a combination of recommendations as to how the recruitment process itself should proceed, as well as specific documents that the interim Board supports for use in the recruitment process. The interim board recommends that the initial recruitment and selection process not follow the standard ministry- and Minister-focused process, and that instead the interim Board directly administer the recruitment and selection process for the creation of the initial operational Board. Recruitment and selection recommendations • The selection process should include an initial written submission (resume and cover letter) followed by an interview process for selected candidates. The interim Board expects that there will be a high level of interest in participation on the operational APAB. A high level of interest combined with the interim Board’s recommendation that selection criteria be more experiential in nature (as opposed to specific technical and/or behavioural competencies) will require a two-phased selection process involving an initial written application process followed by interviews of a short-list of candidates. A written application includes a resume and cover letter that link the applicant’s experience to the competencies outlined in the position description as required to participate effectively on the APAB. This approach will ensure minimal barriers for initial applicants while allowing for the experiences and perspectives of short-listed candidates to be well understood by the selection committee. • Representatives from the current interim Board should form the selection committee for the operational APAB. It is crucial that members of the interim Board be responsible for the operational Board member selection process. As the interim Board was mandated to develop a selection process, they should also have an opportunity to ensure it is effectively executed. Secondly, interim Board members consist of representatives of municipalities from across the province who are well-positioned to ensure that those selected to the operational APAB will represent their own communities and Albertans more broadly. 23 Page 127 of 168 Depending on the size of the selection committee, a minimum of three interim Board representatives should be involved, including at least one from both an urban municipality and a rural municipality. • The recruitment process should be designed in such a way as to make applying for the APAB accessible to all Albertans, including those belonging to marginalized groups. While the selection process for APAB positions should be intensive, it should seek to minimize barriers that may prevent Albertans from applying. For example, the interview process should include a virtual interview option, and should reimburse applicant expenses for travelling for an interview. Additionally, there should be an option to submit an initial application either digitally or through mailing a hard copy. • Membership on the APAB does not require a set of specific qualifications but applicants must be able to demonstrate how their experiences align with the required Board member competencies. Policing is an issue that impacts all Albertans in a variety of ways. For this reason, it is important that a wide range of perspectives are included on the APAB. As the APAB is not expected to address highly technical issues (as is the case with some other public agencies, boards and commissions), it is not necessary to require any members to possess specific behavioural or technical competencies. The interim Board’s preferred alternative is to identify broad competencies and require applicants to provide examples of their experiences in meeting the competencies. Experiences could take the form of formal roles, certifications, etc., or may take the form of specific activities or scenarios. Recruitment and selection documents • Document 1: Competency Matrix The competency matrix is intended to outline the competencies required for APAB Board members and provide the selection committee with several questions for each to assist them in evaluating applications and selecting Board members. • Document 2: Position Profile This document provides an overview of the APAB and required competencies in the same format as the position descriptions used by the Public Agencies Secretariat (PAS) to recruit for ABC positions. • Document 3: Application/Interview Questions 24 Page 128 of 168 This document would guide the selection committee by providing specific questions that can be used during the evaluation process. Each question is intended to provide information related to a specific competency in the competency matrix. • Document 4: Evaluation Matrix This document will be used by the selection committee to evaluate applications, provide a numerical ranking to each applicant, and support the identification of other non-quantitative considerations for each candidate. This matrix may be used during both the initial screening process and the interview process. • Document 5: Selection Process This document is intended to summarize the interim Board’s recommended process and timelines for recruiting and selecting operational Board members. 25 Page 129 of 168 ALBERTA POLICE ADVISORY BOARD BOARD MEMBER COMPETENCY DESCRIPTIONS AND MATRIX The Alberta Police Advisory Board (APAB) is intended to enhance the role of municipalities and local representatives in informing provincial policing priorities. It is important that APAB members have the requisite experiences and perspective to represent their communities’ views on policing. The document below includes descriptions of the competencies required for APAB board members. The competencies and descriptions are intentionally high-level to avoid limiting the potential candidate pool to those with formal professional and volunteer experience. Competency Area 1: Relevant Experience Competency Description Familiarity with • Does the applicant have previous policing/public safety work/volunteer/academic experience relating to policing or public safety? • Does the applicant demonstrate a basic understanding of policing in Alberta, either at the local/detachment level or at the provincial level? • Does the applicant have work/volunteer/academic experience relating to root causes and factors influencing crime? Governance and board • Does the applicant have previous experience participating participation on or supporting a non-profit board? • Does the applicant have other governance-related experience? • Does the applicant’s experience suggest an understanding of the role of a board and of effective governance practices? Community • Is the applicant active in their community through organization/participation professional or voluntary experience? • Does the applicant’s experience suggest that they have a high level of familiarity with the various views and perspective within their community? • Does the applicant have experience working with or on behalf of marginalized populations? 26 Page 130 of 168 Competency Area 2: Relevant Skills Competency Description Leadership/teamwork • Does the applicant have previous experience serving in a leadership position? • Does the applicant have previous experience in working closely with a team? Critical thinking/problem • Has the applicant provided an adequate example of solving solving a complex problem or issue? Public engagement • Has the applicant demonstrated skills or experience in gathering information or input from community members? 27 Page 131 of 168 ALBERTA POLICE ADVISORY BOARD PUBLIC BOARD MEMBER POSITION PROFILE Role(s) Required Eight public member positions on the Alberta Police Advisory Board (APAB). Role Description The successful candidates will represent their communities and Albertans in general in providing input to Alberta Justice and Solicitor General and the RCMP “K” Division related to provincial policing priority planning. Board members contribute to: • Establishing the policies that guide the Board in fulfilment of its mandate; • Participating in the development of the business plan, goals, and priorities of the APAB; • Providing ongoing input to the Minister of Justice and Solicitor General and the Commanding Officer of RCMP “K” Division regarding policing issues and priorities in the province; • Engaging with relevant organizations, associations, municipalities, and individual Albertans on an ongoing basis to identify local priorities and concerns related to provincial policing; • Informing relevant organizations, associations, municipalities, and individual Albertans on provincial policing initiatives or policy changes; • Providing specific feedback on the Government of Alberta’s and RCMP “K” Division’s annual performance planning and multi-year financial planning processes. The Board includes eight public members (two from each of Alberta’s four RCMP districts), as well as three association members. One member is elected as Chair through an internal selection process. One member is elected as Vice Chair through an internal selection process. Public members are appointed for four-year terms, and may be eligible for one or more additional four-year terms, to a maximum of ten consecutive years. About the Agency The Alberta Police Advisory Board was formed in 2021 and is responsible for providing advice to the Minister of Justice and Solicitor General and Commanding Officer of RCMP “K” Division. The Board composition includes members of the public, as well as one member each from the Rural Municipalities of Alberta, Alberta Urban Municipalities Association, and Alberta Association of Police Governance. 28 Page 132 of 168 Competencies and Experience In this role, you will demonstrate an understanding of the role of police in Alberta’s communities, and the complex relationship that exists between police and various populations, including marginalized groups. You will demonstrate strong teamwork and strategic thinking in collaborating with your fellow Board members to develop advice and priorities to inform the Government of Alberta and RCMP “K” Division strategic planning in relation to provincial policing. Exercising strong communication and engagement skills, you will build relationships with organizations, associations, municipalities and individual Albertans across the province to understand local perspectives on policing. You will use this information to support strategic planning and priority development. Specialized Knowledge and Expertise • Familiarity with policing and public safety: Board members should have some familiarity with policing and the justice system. This can include experience in the policing and justice field, experience with organizations that interact with police in some way, experience related to marginalized groups who may be more likely to come into contact with police, root causes and factors influencing crime and social disorder, or a personal interest in learning more about policing in your community and across Alberta. • Governance and Board participation: As the APAB has an important role in providing consistent information to the Government of Alberta and Royal Canadian Mounted Police “K” Division, it is critical that the Board functions effectively. For this reason, prospective Board members will be asked to share their experience and familiarity with effective Board governance. While this could take the form of direct experience participating on a private sector or non-profit Board of directors, not everyone who would be a good fit in this role will have had formal Board governance experience. For this reason, this competency will be evaluated partially on experience, and partially based on applicants’ perspective on the processes and characteristics that they believe would make the APAB operate effectively. • Community organization/participation: It is important that APAB members have a strong understanding of the various perspectives that shape interactions with policing in communities across Alberta. Applicants will be asked to share their experiences in participating in community organizations, events, or causes. Of particular importance will be whether an applicant has experience working with different organizations and segments of the population, including rural and urban communities and marginalized populations, as this experience is invaluable to understanding the diverse views related to policing. • Leadership/teamwork: Leadership and teamwork can be found in many aspects of society and can take many forms. Applicants will be expected to describe times they have been a member of a team or served in a leadership position. This could be related to a formal organization, or it could be an example of a specific situation in which the applicant showed leadership qualities. 29 Page 133 of 168 • Critical thinking/problem solving: The APAB will address complex and important topics relating to policing, including spending, resource allocation, community engagement, and others. Understanding these topics and how different approaches may impact Alberta communities is critical to effectively serving on the APAB. Applicants will be required to demonstrate times in which they have solved a complex problem. • Public engagement: To effectively represent communities across Alberta, the APAB will have to effectively engage with various sectors and community organizations. Applicants are required to demonstrate experience with community engagement. This could include formal engagement in a professional, non-profit or academic context, or of informal engagement with community member associated with a local project or initiative. Remuneration, Time Commitment and Meeting Location Board members will be remunerated for their time in accordance with the Committee Remuneration Order (O.C. 466/2007). Expenses necessarily incurred in the performance of duties as a member of the Board will be reimbursed in accordance with the rates set out in the Travel, Meal and Hospitality Expenses Directive (Treasury Board Directive April 1,2021) as amended from time to time, or any directive made in substitution, as if they were employees of the Government of Alberta. Meetings are expected to be held quarterly at minimum, either face-to-face or virtually. However, meetings can be held more or less frequently at the discretion of the Board. Additional Notes To be eligible for appointment a candidate must: • be a resident of Alberta; • reside in an area of Alberta that is policed by the RCMP; • not currently be employed as a police officer for any police service operating in Alberta; • not currently be employed as an Alberta Sherriff or a peace officer; • not currently be employed in Alberta’s justice system in any way; • not currently serve as a sitting elected official at the provincial or federal level. Final candidates will be asked to undergo a Canadian Police Information Centre (CPIC) check, and a disclosure and conflict of interest screening. The results of the check and screening may impact candidates’ suitability for appointment. It is recognized in Alberta as a fundamental principle and as a matter of public policy that all persons are equal. Diversity and inclusion are valued and supported on the Boards of Alberta’s public agencies. 30 Page 134 of 168 ALBERTA POLICE ADVISORY BOARD BOARD MEMBER APPLICATION INTERVIEW QUESTIONS The following questions are recommended by the Interim Board for the intial establishment of an operational Board. The operational Board should review the recruitment and selection process going forward and make adjustments as it sees fit. Please answer the questions below to the best of your ability. 1. Indicate your physical address and (if different) mailing address. Purpose: Determine applicant’s municipality/Metis settlement/First Nation of residence to assist with regional requirements. 2. Describe why you are interested in serving on the Alberta Police Advisory Board. Purpose: Links to “familiarity with policing/public safety” competency. 3. Describe how your past experiences (professional, academic, volunteer, or personal) would make you a good fit on the Alberta Police Advisory Board. Purpose: Links to all competencies. 4. Describe your thoughts on the effectiveness of policing in your community and in Alberta. What works well? What could be improved? Purpose: Links to “familiarity with policing/public safety” competency and “critical thinking/problem solving” competency. 5. Describe any experience you have related to marginalized or vulnerable populations. This could include your personal experiences as part of a marginalized or vulnerable population, or experience working with or supporting marginalized or vulnerable populations. Purpose: Links to “familiarity with policing/public safety” competency and “community organization/participation” competency. 6. Describe your previous experience in leadership roles. Purpose: Links to “leadership/teamwork” competency. 7. Describe some complex issues you have dealt with and the solutions that you offered. Purpose: Links to critical thinking/problem solving” competency. 31 Page 135 of 168 8. Describe your community engagement experience. This could include a formal engagement in a professional, non-profit or academic context, or informal engagement with community members associated with a local project, issue or initiative. Purpose: Links to “community engagement” competency. 9. Describe any other experiences that would be relevant to participating on the Alberta Police Advisory Board. Purpose: Links to all competencies. 32 Page 136 of 168 ALBERTA POLICE ADVISORY BOARD APPLICANT EVALUATION MATRIX This matrix is intended to allow for the evaluation of applications for membership on the Alberta Police Advisory Board. The competencies listed below are described in the Position Profile document. For each candidate, each competency is to be scored based on the total ranking in the matrix below. Competencies are weighted differently based on their relative importance to serving effectively on the Board. The document also includes other comment areas that, when completed, may assist in differentiating among candidates with similar scores. Applicant name: ______Applicant community: ______RCMP District: ______ Competency Ranking Notes/Comments Familiarity with Policing and /20 Public Safety Governance and Board /20 Participation Community /20 organization/participation Leadership/teamwork /15 Critical thinking/problem solving /15 Public engagement /10 Total ranking /100 Supplementary considerations • Did anything stand out about this application as unique? • Did this application have any “red flags”? • Is there anything in this application that requires further clarification or discussion with the applicant? • Are there any gaps in the application that may require further training or education? 33 Page 137 of 168 ALBERTA POLICE ADVISORY BOARD MEMBER RECRUITMENT AND SELECTION PROCESS This document outlines the preferred recruitment and selection process for the Alberta Police Advisory Board (APAB) as identified by the interim Board. In this process, the Public Agency Secretariat will support the interim Board in recruiting applicants through their centralized process, but the candidate evaluation and selection process will be the responsibility of the interim Board. Recruitment and Selection Committee Members • Alberta Police Interim Advisory Board – three members (one each from RMA, AUMA, and AAPG) Recruitment Process To ensure that the recruitment opportunity is distributed as widely as possible, the interim Board would collaborate with RMA, AUMA, AAPG, and the Government of Alberta, including the Indigenous Policing Program delivered by Justice and Solicitor General, to post the opportunity in multiple places, including the associations’ websites and the GOA’s Public Agency Secretariat website. RMA and AUMA may also encourage other stakeholder organizations and their members to share the opportunity locally. To allow time for the opportunity to be distributed and individuals to apply, it is recommended that recruitment remain open for approximately six weeks. Recruitment and Selection Decision-Making The Government of Alberta requires that appointments to public agencies, boards and commissions be based on the use of specific competencies. Therefore, applicant evaluations and selection decisions will be based on the rankings that applicants receive on the APAB competency matrix. Selection committee members should complete their matrices based on discussions with their fellow committee members, and engage in discussions on the competencies, etc. of comparable candidates. In other words, while competency matrix rankings will determine the final selection of applicants, it should be informed by engagement and discussion among the selection committee. Recruitment and Selection Two-Part Process To balance the need for applicants to provide a meaningful description of how their experiences will support their participation on the Board with the need to make the application process as straightforward and accessible as possible, applicants will be required to submit an initial application that consists of a resume and cover letter. The resume can highlight any specific professional, community, academic or other experience that may make them a good fit 34 Page 138 of 168 for the Board, while the cover letter will allow them to expand on the link between their experiences and the Board’s mandate, as well as the required competencies found in the position profile. There will be no specific structural requirements for the two documents, but to allow the selection committee time to review all applications, a word or page limit should be considered. Based on the information provided by applicants in their initial application, the selection committee would evaluate each applicant using the competency matrix and invite a set number of short-listed candidates to participate in an interview. The exact number and distribution of short-listed candidates will depend on the final Board structure. Following the initial application process, short-listed candidates could be interviewed by the selection committee using the interview questions found in the “APAB Interview Questions” document. Following the interviews, the selection committee would re-evaluate each applicant on the matrix to make final membership decisions. Recruitment and Selection Timeline Step Date Notes APAB recruitment July 5, 2021 N/A opportunity posted on PAS website, distributed by RMA, AUMA, AAPG, etc. Recruitment closes August 19, 2021 N/A Selection process phase 1 August 23, 2021 The selection committee will review all written applications and evaluate based on competency matrix. This may also involve one or more in-person meetings to discuss applications, etc. Phase 1 will be complete when short-list of applicants is determined. Selection process phase 2 September 27, 2021 Phase 2 will consist of interviews with short-listed applicants, and the re- completion of competency matrices for those applicants. Final Board member November 1, 2021 The at-large members of the selection APAB should be determined and notified by this point. 35 Page 139 of 168 Board Member Orientation, Learning, and Development Alberta Justice and Solicitor General, and RCMP “K” Division will collaborate to develop and provide presentations and written materials to support new Board member orientation, learning, and development. Topics should include, but are not limited to: • APAB governance documents and policies. • Previous APAB work completed to date (reports, newsletters, etc.). • The policing system and police governance in Alberta. • The budgeting and planning process for the Provincial Police Service Agreement, including the development of the Justice and Solicitor General/RCMP “K” Division joint business plan, annual performance plans, and multi-year financial plans. • The budgeting and planning process for Municipal Police Service Agreement communities. • The RCMP resourcing strategy and algorithm. Evaluation and Succession Planning Once appointed, the APAB will be responsible for creating evaluation and succession planning processes. 36 Page 140 of 168 Appendix 5 – Compliance with Best Practices ALBERTA POLICE ADVISORY BOARD COMPLIANCE WITH GOVERNANCE POLICY BEST PRACTICES According to the Mandate and Roles Document (MRD) Guidebook provided by the Government of Alberta, it is a best practice that all public agencies have a document that clearly articulates the agency’s mandate, including the roles and responsibilities of the agency and the department. Public agencies subject to the Alberta Public Agencies Governance Act (APAGA) are required to develop, review, and renew the MRD collaboratively with the responsible minister, and make it publicly available. For non- APAGA agencies, a document identifying key elements such as the mandate, roles, and responsibilities may be an MRD, terms of reference, or a memorandum of understanding. The Guidebook includes a checklist of required content for an MRD in accordance with APAGA and the Public Agencies Governance Policy best practices. This checklist is shown in the table below, along with a brief analysis of whether the governance documents for the Alberta Police Advisory Board as drafted by the interim Board and included in this report contain the required content. Topic Required Governance Contained in by APAGA Policy Best Draft Practice Governance Document Public Agency Mandate Applicable Legislation and Regulations No Yes No. Minister’s • A reference to both the legislation used to decisions will establish the public agency as well as other determine legislation and regulations that may apply. whether the Board is subject to APAGA or not. Public Agency Mandate Yes Yes Yes, in Terms of • Concise statement of the public agency’s Reference. mandate and/or a reference to the mandate provided in the enabling legislation/documents. Independence (if applicable) No Yes Not applicable. • Adjudicative agencies should have an acknowledgement of the importance of the arms-length relationship to the Minster in the execution of their decision-making responsibilities. Duties and Responsibilities Roles and Responsibilities Yes Yes Yes, in Terms of • A description of the roles, responsibilities, Reference. and reporting relationships for the following: minster, public agency, department or employees of the 37 Page 141 of 168 government, chair and if applicable, the Chief Executive Officer (CEO) and subsidiaries. • Include, where applicable, responsibilities relating to collaboration between the department and the public agency. Code of Conduct Administration Yes Yes Yes, in Code of • Required to identify the person responsible Conduct. and the process used to administer the public agency’s code of conduct. If the public agency has its own staff, the administration of the code of conduct should be identified. • Note: All APAGA agencies are subject to the code of conduct provisions in section 23.922 of the Conflicts of Interest Act. Financial, Staffing, and Administrative Yes Yes Yes, in Terms of Arrangements Reference. • Identify the source of funding for the public agency, budget, and expenditure authority. • Determine the agency’s responsibility for staffing, and whether it will employ its own staff. Planning and Reporting Yes Yes Yes, in Terms of • Business plans, annual reports, and financial Reference. reports should be identified including responsibilities and applicable timelines. • Identify whether the business plan requires ministerial approval. Evaluation No Yes No. To be • Identify responsibilities for member and developed by agency evaluations and how the information the operational is to be shared. Board. Orientation, Training and Development No Yes Yes. In • Describe the programs/services provided for recruitment and orientation, training and ongoing director selection and board development, and the person proposal. responsible for providing the programs. Succession Planning No Yes No. To be • Describe the process for member developed by performance reviews/evaluation, process to the operational identify and confirm competencies, as well Board. as linkages to succession planning. • The review of the agency should also be referenced as this informs succession planning and required competencies. 38 Page 142 of 168 Committee Structure Yes Yes Yes, in Terms of • Sub-committees should be described Reference. including structure, scope, timelines for review and reporting relationships with the board. • Public agencies with budgets should indicate how their audit committee process is structured. Communications Yes Yes Yes, in Terms of • The public agency and the minster’s Reference. expectations should be identified including internal and external communication, collaboration and consultation/engagement. Recruitment and Appointment of Members Centralized Recruitment Process No Yes The interim • Identify the roles of the minister, Board department, PAS and public agencies in the recommends recruitment process including: that the Board o Individuals responsible for developing itself be a competency matrix and related responsible for documentation, and the primary recruitment and person to facilitate the recruitment selection. A process, and draft o For reappointments, the rationale, competency competency matrix and related matrix and documentation. related documentation are included in the recruitment and selection process. Conflicts of Interest No Yes Yes, in Conflict • Identify and clarify the process to ensure of Interest candidates are screened prior to the Declaration. appointment. Transparency No Yes Yes, in • A description of the competencies required Competency for the position needs to be identified and Matrix. included in agency documentation as well as publicly, if applicable. 39 Page 143 of 168 Interaction between the Public Agency, Minister, and Department Clarity of roles Yes Yes Yes, in Terms of • Expectations and procedures related to Reference and communication, collaboration and Code of consultation between the public agency and Conduct. the minster, or the minster’s designate, should be clarified including a description of: o Process for ensuring the minister is informed of challenges, issues and progression toward achievement of mandate and organizational goals, and o Application of relevant government policy. 40 Page 144 of 168 Appendix 6 – Stakeholder Survey Results ALBERTA POLICE INTERIM ADVISORY BOARD STAKEHOLDER ENGAGEMENT AND GOVERNANCE SURVEY RESULTS Overview In March 2021, the Alberta Police Interim Advisory Board distributed a survey to municipalities to learn more about municipal perspectives on Board governance. This survey received 131 responses from 98 different municipalities. The Board also solicited input from municipalities through email and in person at RMA and AUMA events. Municipal feedback provided the foundation for the recommendations in this report. Overall, many of the Interim Board’s initial thoughts related to Board size, experience, and composition aligned with survey responses. Key survey outcomes were as follows: • Respondents clearly identified police costs, funding, and service levels as priority issues for the Board moving forward. • Respondents generally agreed that the Board should play a role in communications between the Government of Alberta/RCMP and municipalities. However, a very large number of respondents were neutral on this question. o The high level of neutral responses may be an indication that respondents are not familiar enough with how the Board will be positioned in relation to the Government of Alberta/RCMP and municipalities to determine whether they can effectively support communications and information-sharing. • Most respondents supported the operational Board representing all municipalities that receive policing from the RCMP. However, this support was not overwhelming, as 34% of respondents indicated that the Board should only represent municipalities impacted by the new police funding model. • Respondents were comfortable with an 11-member Board comprised of three association representatives (one each from RMA, AUMA and AAPG) and eight at-large representatives. • The majority of respondents supported an equal number of at-large representatives from each RCMP district. • A significant majority supported an internal chair selection process. • The most common written comments on Board composition focused on the need for at-large representatives to have a municipal background, with several comments suggesting that in each district, one at-large representative be from a municipality, and one from the broader community. • Nearly all respondents supported the example competencies and believed that representatives from their community would fulfill the competencies. • Written comments in this section commonly identified strong communication skills, board/governance background, and familiarity with municipalities as required competencies for Board members. 41 Page 145 of 168 Survey Results Demographic Information Questions 1 through 4 asked respondents to identify themselves, their municipality, their municipal type, and their municipal size. Respondents represented the following municipal types: City 9 Town 26 Village 21 Summer Village 9 County/Municipal District 29 Specialized Municipality 3 Other (please specify) 1 0 5 10 15 20 25 30 35 Respondents represented the following municipal sizes: 50 45 45 40 35 30 24 25 19 20 15 10 10 5 0 Under 2,000 2,000 - 5,000 5,001 - 10,000 Over 10,000 42 Page 146 of 168 Board scope and deliverables This section focused on gathering input on what areas of policing the operational Board should address, as well as whether the operational Board should serve as a communications and information-sharing conduit between the GOA/RCMP and municipalities. The section consisted of the following two questions. Question 5: Aside from informing general policing priorities in the province, select the three most important areas of policing for the operational Board to provide input into: 90 80 80 72 70 60 51 50 37 40 36 30 20 9 10 4 0 Question 6: The operational Board is well-positioned to serve as a communications conduit between municipalities, the RCMP, and GOA on policing issues. Strongly agree 11 Agree 36 Neither agree nor disagree 37 Disagree 8 Strongly disagree 5 0 5 10 15 20 25 30 35 40 43 Page 147 of 168 Board representation This section was intended to address what municipalities the operational Board should represent. It consisted of only one question. Question 7: The operational Board should represent the perspectives of: 60 54 50 40 33 30 20 9 10 0 All municipalities that receive RCMPOnly municipalities impacted by the Other policing new police funding model Board size, composition, and term The questions in this section focused on an example of a hypothetical 11-member Board. This section also included a question on the chairperson selection process. Question 8: The balance of association (3) and at-large (8) representatives in the example is right for the Alberta Police Advisory Board. 60 56 50 40 30 24 20 13 10 0 Agree Disagree - more association Disagree - more at-large representatives representatives 44 Page 148 of 168 Question 9: Eleven members is the right size for the operational Alberta Police Advisory Board. 80 74 70 60 50 40 30 20 12 9 10 0 Agree Disagree - 11 members is too many Disagree - 11 members is not enough Question 10: If you answered “Disagree” to question 8, what is the right size for the operational Alberta Police Advisory Board? 8 7 7 6 6 5 4 4 3 3 2 1 0 0 Fewer than 5 5-7 members 8-10 members 12-14 members 15 or more members members 45 Page 149 of 168 Question 11: An equal number of at-large Board members should be recruited from each RCMP District. Strongly agree 22 Agree 44 Neither agree nor disagree 22 Disagree 5 Strongly disagree 0 0 5 10 15 20 25 30 35 40 45 50 Question 12: How should the Chairperson of the operational Alberta Police Advisory Board be determined? 70 61 60 50 40 30 19 20 9 10 5 0 Selected internally by Selected through a Appointed by the Minister Selected from among board members separate appl. process assoc. reps Question 13 asked respondents if they had any other comments on the hypothetical example, or general comments related to the Board size, composition, and chairperson selection process. 46 Page 150 of 168 Board member characteristics and competencies This section focused on determining the proper competencies, experiences, etc. needed for Board members to effectively contribute to the operational Board’s mandate. The section was based around the following example attributes previous supported by the interim Board: • Familiarity with policing and public safety • Governance and Board participation • Community organization/participation • Critical thinking/problem solving • Public engagement Question 14: The example attributes will result in the right combination of competencies and experiences on the operational Board. Strongly agree 16 Agree 65 Neither agree nor disagree 10 Disagree 1 Strongly disagree 0 0 10 20 30 40 50 60 70 Question 15: There are representatives within our community that would be a good fit for participation on the Board based on the example attributes. Strongly agree 28 Agree 46 Neither agree nor disagree 18 Disagree 1 Strongly disagree 0 0 5 10 15 20 25 30 35 40 45 50 Question 16 asked respondents to list any other competencies or attributes that should be required for Board member. 47 Page 151 of 168 From: Stephen Hill To: Johnathan Strathdee Subject: FW: Rail Safety Week 2021 | Proclamation request Date: Tuesday, June 15, 2021 2:14:41 PM Attachments: Image_20210615_145106_307.jpeg Image_20210615_145106_308.png image500552.png Rail Safety Week 2021 Resolution_CDN MUNICIPALITIES.pdf RSW2021_Resolution_Canada_Fr.pdf Correspondence Stephen Hill CAO, Office of the CAO a: Administration Office t: 780-895-2233 Ext 220 5303 50th Avenue, tf: 1-877-895-2233 Lamont, AB f: 780‑895‑7404 Cradle of Ukrainian Settlement in Canada T0B 2R0 e: [email protected] Make it Safe! Make it Personal! Make it Home! This message contains confidential information and is intended only for the named recipient(s). If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately if you have received this e-mail by mistake and delete this e-mail from your system. Finally, the recipient should check this email and any attachments for the presence of viruses. The company accepts no liability for any damage caused by any virus transmitted by this email. *** From: Stephen Covey cn.ca Dear Reeve Diduck: Every year, more than 2,100 North Americans are killed or seriously injured because of unsafe behaviour around tracks and trains. Most of these incidents and deaths are preventable. By looking out for each other and working together, we can help keep our communities safe and prevent fatalities and injuries on or near railway property. As a responsible railroad that links communities to markets around the world, CN continues to play its essential role in the economy. We also continue to take all necessary steps to protect our employees, communities, customers, vendors and partners, in response to the continued and unprecedented challenges associated with the pandemic. As we safely serve our customers and keep the economy moving, we remain committed in our efforts to educate the public on rail safety. Rail Safety Week will be held in Canada, the United States, and Mexico from September 20 - 26, Page 152 of 168 2021. Once again this year, our in-person activities may be restricted, yet efforts to get the rail safety message out will be stronger than ever. Rail safety never takes a break and, as proud neighbours, we continue to work with Operation Lifesaver, our communities and local authorities, CN Police Service officers and all CN employees to help prevent accidents and injuries at rail crossings, and ensure everyone’s safety on and around railroad infrastructure year-round. Rail Safety is a shared responsibility No one wants such tragedies to occur in their community. Your council can be a powerful ally in this effort to prevent these incidents and save lives by adopting the attached draft proclamation. Please send a copy of your proclamation by mail or by e-mail to [email protected] and let us know about your plans to promote rail safety in your community. If you have any questions or concerns about rail safety in your community, please contact our Public Inquiry Line at 1-888-888-5909. For additional information about Rail Safety Week 2021, please consult cn.ca/railsafety or operationlifesaver.ca. Sincerely, Stephen Covey Chief of Police and Chief Security Officer Page 153 of 168 (Draft Resolution) RESOLUTION IN SUPPORT OF RAIL SAFETY WEEK Whereas Rail Safety Week is to be held across Canada from September 20 to 26, 2021; Whereas it is in the public’s interest to raise citizens’ awareness of the dangers of ignoring safety warnings at level crossings and trespassing on rail property to reduce avoidable deaths, injuries and damage caused by incidents involving trains and citizens; Whereas Operation Lifesaver is a public/private partnership whose aim is to work with the public, rail industry, governments, police services, media and others to raise rail safety awareness; Whereas CN has requested City Council adopt this resolution in support of its ongoing efforts to raise awareness, save lives and prevent injuries in communities, including our municipality; It is proposed by Councillor ______ seconded by Councillor ______ It is hereby RESOLVED to support national Rail Safety Week to be held from September 20 to 26, 2021. Page 154 of 168 From: Stephen Hill To: Johnathan Strathdee Subject: FW: A special message to our donors from STARS President & CEO Date: Thursday, June 24, 2021 3:01:26 PM Attachments: image452127.png Correspondence for next regular council meeting Stephen Hill CAO, Office of the CAO a: Administration Office t: 780-895-2233 Ext 220 5303 50th Avenue, tf: 1-877-895-2233 Lamont, AB f: 780‑895‑7404 Cradle of Ukrainian Settlement in Canada T0B 2R0 e: [email protected] Make it Safe! Make it Personal! Make it Home! This message contains confidential information and is intended only for the named recipient(s). If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately if you have received this e-mail by mistake and delete this e-mail from your system. Finally, the recipient should check this email and any attachments for the presence of viruses. The company accepts no liability for any damage caused by any virus transmitted by this email. *** From: Barclay, Rennie Good Day, I hope this finds you well and looking forward to summer days ahead! Life continues to be busy here at STARS, as we enter the trauma season with recreational incidents, in addition to the ongoing daily demands and continued Pandemic support. Please see an important message (below) from our STARS President & CEO regarding the Government of Alberta HEMS review. Thank you for continuing to stand by our side in the fight for life. ______Glenda Farnden Sr. Municipal Relations Liaison STARS Foundation Cell: 780-512-6205 Email: [email protected] Start each day with a smile Page 155 of 168 Dear STARS Municipal Supporter, The Government of Alberta announced the release of a report Tuesday regarding helicopter emergency service in the province, and I wanted to ensure you had information about what this report means for STARS. We are honoured that the province has recognized the value of the specialized critical care that STARS provides patients. Building on our legacy of service since 1985, we will continue to be there for patients across Alberta. We look forward to working with Alberta Health Services on the next steps in responding to the report’s recommendations. One of the recommendations of the report was that the provincial government should provide 50 per cent of our yearly funding, up from the 23 per cent we are currently receiving. Though we welcome this recommendation, it’s important for you to know that it remains only a recommendation, and has not been implemented at this point. STARS simply could not exist without your support. Whether it’s through Page 156 of 168 our lottery, fundraising events, monthly giving or community investment contributions, you fly along with us on every mission. You help ensure we can be there for the next patient who needs the highest level of critical care transport available in Alberta. To you and all the donors who have supported us in the past, thank you. Please know, your support of STARS remains critical today, and will remain so even if our funding mix evolves. If you have any questions about this announcement, please don’t hesitate to reply to this email. I will ensure we follow up with you directly. On behalf of everyone at STARS, thank you for entrusting us to serve you and your loved ones. Sincerely, Andrea Robertson Andrea Robertson President & CEO STARS SPREAD THE WORD ABOUT OUR FIGHT VISION, HISTORY UPCOMING LEADERSHIP & MISSION & EVENTS GOVERNANCE VALUES SHOCK TRAUMA AIR RESCUE SERVICE FOUNDATION Charitable Registration No. 81845 9521 RR0001 SHOCK TRAUMA AIR RESCUE SERVICE Charitable Registration No. 11878 1103 RR0001 Page 157 of 168 STARS Head Office, 1441 Aviation Park NE, Box 570 Calgary, Alberta T2E 8M7 stars.ca | 1.888.797.8277 | [email protected] If you believe this has been send to you in error, please safely unsubscribe. For more information please see our privacy policy. ©2021 STARS Page 158 of 168 June 24, 2021 Dear Mayor/Reeve: Ponoka Town Council is reaching out to other smaller rural communities like ours to voice our concerns regarding the COVID-19 pandemic. We wish to share with you our concerns for our business community as we believe you may be experiencing similar issues. We would also like to propose a solution for these concerns and are requesting your support. Over the last sixteen months, our small town businesses have experienced an extremely tough rollercoaster ride amid a long string of lockdowns and restrictions. As we all know they, unlike urban businesses, already face a different kind of challenge because they do not have the larger population base that businesses in the larger cities can draw on. Even now that restrictions are being lifted, it takes much longer for these small, rural businesses to recover and bounce back; and given that they have been hit with successive waves of shut downs over the past several months, the damage has been cumulative. We worry that a number of our small businesses may not survive. And we worry about the terrible impact that losing these businesses would have on our community considering they are an integral part of our town’s economy. They not only run businesses, they are consumers too. They buy houses and pay taxes. They are also an important part of our social fabric, as many of them sponsor sports teams, coach our young athletes, and are leaders, friends and neighbours in our community. We are deeply concerned about the potential loss of these businesses. In response to these concerns, we have begun writing letters to the Premier, our MLA, and our MP. We are requesting additional funding be given to rural municipalities. This money would be specifically earmarked for small businesses and distributed to them through municipal councils. Our position is that local municipal councils understand the unique needs of their communities and their businesses, and therefore are in the best position to distribute these additional dollars most effectively. Our frustration with government has been that their actions and solutions always appear to be a one-size-fits-all measure with the emphasis tilted toward the larger cities in our province. We understand that we are all hurting, but we also can see that there is a tone deafness in particular when it comes to small businesses in rural Alberta. Our concern is that these small, rural businesses are the lifeblood of this province yet they have always contributed disproportionately more to our GDP than they have ever received back in compensation. They are struggling and hurting now. It is time we do something for them or we will soon find that not only will some of them be gone, but small towns in this province may start to disappear along with them. …/2 Follow Town of Ponoka online at: Town of Ponoka www.ponoka.ca 200, 5604 – 50 Street Ponoka, AB T4J 1G5 Main: 403-783-4431 Fax: 403-783-6745 Page 159 of 168 Rural Municipalities June 24, 2021 Page 2. Ponoka Town Council is asking for your support by simply requesting that you join us in writing letters to our Premier, your MLA and MP requesting more financial help for small, rural businesses. This will remind our provincial and federal governments that the rural communities in this province are hurting, and hurting badly. Finally, please feel free to contact the Mayor’s Office in the Town of Ponoka for further discussion on how we could collectively pursue other possible solutions in the future. Yours sincerely, Ponoka Town Council. Follow Town of Ponoka online at: Town of Ponoka www.ponoka.ca 200, 5604 – 50 Street Ponoka, AB T4J 1G5 Main: 403-783-4431 Fax: 403-783-6745 Page 160 of 168 Town of Viking Office of the CAO 5120-45 Street, Viking, AB, T0B 4N0 Phone: 780-336-3466 Email: [email protected] www.viking.ca June 25, 2021 Maribela Arruda-Block Director – East Community Addiction and Mental Health AHS Central Zone Red Deer, AB. Re: Discontinuing the Canadian Mental Health Association’s Independent Living Skills workers from small urban centres Dear Ms. Arruda-Block The Council of the Town of Viking is extremely disappointed to learn that the Canadian Mental Health Association’s Independent Living Skills workers that have been coming to the many small urban areas outside of Camrose will be discontinued. This program has provided a much needed and timely service in Viking and surrounding area. The residents of Viking have had access to this service for close to 20 years. Why you chose to pull this service now is incomprehensible. The need for this service has never been greater. The last 18 months has only increased the need. How are the citizens who rely on this service going to get the support they need? Do you actually know what the worker did? How they helped the citizens in familiar surroundings? Also we see that you have narrowed the scope of the program which eliminate people who are not “officially diagnosed”. Viking is 75 kms from Camrose and we have no local taxi service. How are the people who need this service going to get there? This also affects the residents of Bashaw, Provost, Hardisty, Sedgewick, Killam, Daysland, Lamont, Tofield, Two Hills and the surrounding counties. This is another example of the short sightedness behalf of AHS bureaucrats thinking that they are saving a few dollars without the proper consultation of the effected stakeholders. Respectfully on behalf of Council Don R. McLeod CAO Hon. Tyler Shandro Minister of Health Hon. Jason Luan Associate Minister of Health and Addictions Hon. Jason Kenny Premier MLA Jackie Lovely Leader of the Opposition Rachal Notley NDP Health Critic David Shepard Viking Town Council Towns of Bashaw, Provost, Hardisty, Sedgewick, Killam, Daysland, Lamont, Tofield, Two Hills Beaver County, Lamont County, Provost County, Flagstaff County A Progressive Crossroads Community Page 161 of 168 LAMONT HEALTH CARE CENTRE Summary Minutes of the Regular Board Meeting Date: Thursday, June 24, 2021 Call to Order Chairman Kent Harrold extended a warm welcome to members and called the regular meeting of the Board to order at 11:29 a.m. Eight persons were in attendance in the Board Room. 2.0 Approval of Agenda The proposed agenda was reviewed and approved as corrected 3.0 Approval of Minutes Minutes of the last meeting (May 27, 2021) were reviewed and approved as corrected. 4.0 Highlights of the meeting included discussion on the following items: i. Community Involvement Members discussed matters related to LHCC and Community involvement. Update re: ‘Faithful Footprints’ Grant The ‘Faithful Footprints’ Grant has been approved. The Grant will be used toward the installation of additional solar panels on LHCC iii. Update re: COVID-19 Mr. Bharmal reviewed COVID-19 precautions and restrictions within LHCC and noted that daily updates/changesare being implemented. iv. Update re: ASLI Grant/LTC Replacement Mr. Bharmal continues to communicate with AHS about LTC replacement. Page 162 of 168 Board Summary Page 2 June 24, 2021 4.0 Highlights — continued . Update re: LHCC Logo The LHCC Logo continues to be a work in progress. vi. Update re: Staff Continuing Education Members are reviewing Policies relating to Staff ContinuingEducation. vii. Update re: Harold James Scholarships Members con?rmed that the recipients Harold James Scholarshipswill be awarded to two Employees of LHCC - Mr. Steven Thiessen and Mrs. Shiela Korpan. There were no applicationsreceived from Lamont High School Graduates. viii. Presentation of Reports Reports from the Executive Director,Medical Staff Committee and Board Committees were presented for information. These reports presented the following highlights for discussion: Donation toward Chipman and Lamont Bus/Train Memorial Applicationfor Medical Staff Membership and Privileges 2020/21 Audited Financial Statements AHS Update. 5.0 Next Meeting The next Board meeting will be held on Thursday, September 23, 2021, commencing at 8:30 a.m. 6.0 Adjournment There being no other business, the meeting was adjourned at 3:58 p.m. /ds Page 163 of 168 TOWN OF ALBERTA )uly L4, 2O2L Le9 jslatrve and Protective Servicei l Columbia Avenue We5t Devon, AB TgG 1 Regiona I Partners Tr78o-987'8Jo2 Mayors, Councillors, & CAO's F:78o-987-8319 wtw.dgvon.ca Re: lnvitation to the Town of Oevon Treaty Six Day and Official Treaty Six and M6tis Nation Flag Raising Ceremony On behalf of the Town of Devon, we humbly invite you to attend the official Treaty Six and M6tis Nation flag raising ceremony and our very first Treaty Six Day celebration on August 23, 2021.. Since 2019, our Council has committed to strengtheninB the relationships between our community and lndigenous Peoples by acknowledging Treaty and working towards genuine and sustained relationships based upon the spirit and intent of Treaty Six. This marks an historic day in Devon as we officially recognize the signing of Treaty Six, the covenant which allows us to live within these lands of the First Peoples. We look forward to this event on August 23'd and welcome you to the Town of Devon ! Oetails: Flag Raisin8/Treaty Six Day Proclamation Signing Town of Devon Treaty Six Day Celebration Time: 10:00 AM - 11:00 AM Time: 2:00 PM - 8:00 PM Flag Raising Location: Town of Devon Municipal Office, 1 Columbia Avenue West, T9G-141 Treaty Six Day Celebration: Devon Voyageur Park, Secret Park/kim6c nakiwin 100 Saskatchewan Ave W, Devon, AB T9G-182 For any questions regarding this event, contact Mitch Wincentaylo at 587-597-0691 or mwince ntaylo @ devo n. ca. t"*:Z Ray Ralph Mayor, Town of Devon Page 164 of 168 From: Stephen Hill To: David Diduck; Johnathan Strathdee Cc: Roberta Malysh Date: July 5, 2021 8:16:51 AM Attachments: image135194.png For consideration next council meeting agenda Stephen Hill CAO, Office of the CAO a: Administration Office t: 780-895-2233 Ext 220 5303 50th Avenue, tf: 1-877-895-2233 Lamont, AB f: 780‑895‑7404 Cradle of Ukrainian Settlement in Canada T0B 2R0 e: [email protected] Make it Safe! Make it Personal! Make it Home! This message contains confidential information and is intended only for the named recipient(s). If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately if you have received this e-mail by mistake and delete this e-mail from your system. Finally, the recipient should check this email and any attachments for the presence of viruses. The company accepts no liability for any damage caused by any virus transmitted by this email. *** From: Larry Koziak ------Forwarded message ------From: Larry Koziak < Section 17, FOIP > Date: Sun, Jul 4, 2021 at 12:06 PM Subject: Larry Koziak's appeal on Tax interest charges To: Good day Stephen and County counsellors, I am appealing to you counsellors to forgive the interest on the half day late payment on only one quarter of land that my Son and I just purchased May 15, 2021. We have never been late paying our property taxes once in over 30 years. We did Not get a Property Tax Notice, so it honestly got forgotten. But, the Executor of the estate Section 17, FOIP remembered July 1st to texted me if I received the tax notice copy she had for the property. When I said no, she felt really sorry she forgot and sent me a picture text of the notice. She also went to see Tiffany at county office first thing July 2nd, to see if county will still be charging the interest. I was at county office before noon and spoke with Tiffany and Stephen about the situation. They understand that I would have paid the Property Tax if I would have known about it. So I wrote another check to the County for the amount of Property Tax before the interest and appealling to you all now in writing to waive the $133.86 in interest charges. We do pay a fair amount of property tax every year and always on time. I hope you consider the Page 165 of 168 situation and why it was missed. Thank all of you for your time. Sincerely, Larry Koziak Page 166 of 168 JULY 22,2021 Attention Stephen Hill County Manager County of Lamont ErvIn and Elc;1ine Scrabq RR#2 Andrew AB TOB OCO Re: Request to purchase undeveloped right of way This letter is to advise you of our request to purchase the undeveloped right of way on the edge of our property the NW 21-58-16-W4. We claim right of way access under the common law of this land. Our family has farmed this land since the mid 60's or even longer. There has never been a developed road so therefore we feel it's in both interests that we purchase this right of way at $5,000.00 per acre payable to the County of Lamont. We thank you for your time on this matter, Sincerely, Page 167 of 168 ALBERTA MUNICIPAL AFFAIRS O?fceoftheMinister DeputyGovernmentHouse Leade MLA, Calgary-Haysr AR105698 Reeve David Diduck Lamont County 5303-50 Ave Lamont AB TOB 2R0 Dear Reeve Diduck, Thank you for your submission of the initiative “Web Based Timesheet System” to the Smaller Municipalities category for the 2021 Minister’sAwards for Municipal Excellence. A|berta’s municipalities create, implement, and manage many excellent initiatives and practices that make our communities strong, prosperous, and resilient. The Minister’s Awards review committee reviewed 64 submissions this year, including 13 in the Smaller Municipalities category. Although your submission was not selected to receive an award, I commend your work to make your municipality stronger and your willingness to share the experiences with other municipalities. I wish you continued success with this initiative. To build on this program’s objective to share municipal success and knowledge across the province, summaries of each initiative submitted for this year’s Minister’s Awards wil be posted on the Government of Alberta website later this summer. Program staff mayl reach out to your municipality for further details to support this effort and willadvise when the information has been posted. Sincerely, Ric Mclver cc: Stephen Hill,Chief Administrative Officer, Lamont County Roberta Malysh, Chief Financial Officer, Lamont County 132 LegislatureBuilding,10800 — 97 Avenue, Edmonton, Alberta TSK 2B6 Canada Telephone780-427-3744 Fax 780-422- Printed on mycledpapzr Classification: Protected A Page 168 of 168