WEDNESDAY 7 JULY 2021 COUNCIL CHAMBER, TOWN HALL 7.00 PM
Members of the public wishing to attend the meeting should email committee.services@ipswich.gov.uk or call 01473 432641. This is so that we can ensure that the venue’s safe capacity in terms of COVID-19 restrictions is not exceeded.
WARD COUNCILLORS
GAINSBOROUGH: M Cook, Labour S Handley, Labour S Pooley, Conservative
HOLYWELLS: J Downie, Conservative P Gordon-Gould, Conservative E Harsant, Conservative
PRIORY HEATH: S Barber, Labour D Maguire, Labour L Richardson, Labour
CO-OPTEES - SUFFOLK COUNTY COUNCIL COUNCILLORS E Johnson – Labour, St Helen’s Division B Quinton – Labour, Priory Heath Division
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A G E N D A
PART 1
1. Elec tion of Chair
2. Apologies for Absence
3. Unconfirm ed Minutes of the Previous Meeting (Pages 5 - 10)
To consider the Minutes of the meeting held on 10 March 2021.
4. To Confirm or Vary the Order of Business
5. Declarations of Interest
6. To Confirm the Dates of Future Meetings - venues to be advised
Future meetings are scheduled for: Wednesday 15 September 2021, 7pm Wednesday 3 November 2021, 7pm Wednesday 12 January 2022, 7pm Wednesday 9 March 2022, 7pm
7. Respo nses to Public Questions
Residents are encouraged to ask questions for Area Committee meetings. Questions will be read out by the Chair of the Committee and answered by an appropriate officer or Councillor. To ask a question, residents simply need to email [email protected] including their name and address, a contact telephone number, their question, and which Area Committee they wish the question to be asked at. All questions must be received by 10am two working days before the day of the meeting, for this meeting the deadline is 10am on Monday 5 July 2021. All questions must either be: relevant to the area committee they are to be asked at, or; relevant to Ipswich as a whole and be asked by a resident of the area covered by the committee it is to be asked at. Please note that questions or representations must not contain: references to identifiable individuals (whether by name or other information) unless the consent of that individual has been obtained and included with the notification;
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potentially defamatory or provocative or abusive comments; discriminatory remarks. If for any reason a question is not able to be asked at a meeting of the committee the Council will within 14 days of the meeting date reply to the resident asking the question explaining why and if possible providing a written answer.
8. Policing Update
9. Community Fun Day Events in August 2021
10. Community Intelligence - Verbal Update from Ward Councillors
11. SEAC/21/01 Area Action Plan (Pages 11 - 22)
12. SEAC/21/02 Area Committee Financial Update (Pages 23 - 26)
13. SEAC/21/03 Venue Hire and Publicity Budget 2021/22 (Pages 27 - 30)
SHIRLEY JARLETT MONITORING OFFICER
29 June 2021
Any enquiries about this meeting should be addressed to Ainsley Gilbert - 01473 432510 / [email protected] Grafton House, 15 - 17 Russell Road, Ipswich IP1 2DE. Website: www.ipswich.gov.uk
The information contained within these papers can be made available in alternative formats. Please use the contact details above for assistance
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This page is intentionally left blank Agenda Item 3 SOUTH EAST AREA COMMITTEE
MINUTES
WEDNESDAY 10TH MARCH 2021 VIRTUAL MEETING 7.00 PM
Present: Gainsborough Ward Councillors: S Connelly, M Cook and S Handley Holywells Ward Councillors: E Harsant Priory Heath Ward Councillors: S Barber, D Maguire and L Richardson
Suffolk County Councillors: B Quinton
52. Apologies for Absence
Apologies for absence were received from Suffolk County Councillor Gaylard and Councillor Studd.
53. Unconfirmed Minutes of the Previous Meeting
Resolved:
that the Minutes of the meeting held on 13 January 2021 be signed as a true record.
54. To Confirm or Vary the Order of Business
Resolved:
that the Order of Business be confirmed as printed on the agenda.
55. Declarations of Interest
Councillor Harsant declared a pecuniary interest in item 7 the Ravenswood Ravens Rounders Team.
56. Responses to Public Questions
56.1. The Chair reported that one question had been received from local residents.
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56.2. Question 1: What is happening with Wellesley Road railway bridge, is the closure warranted by the results of the survey from the counter across the road?
56.3. SCC Councillor West provided the following answer: We continue to have an experimental motorised traffic restriction on the road to support people to actively travel. We have had a counter in place at this location for a few months and we continue to monitor the cycle usage to gauge how well its being used. Obviously due to the pandemic, the changes to restrictions as well as changes in the weather have all had a potential impact which hasn’t allowed to identify a trend or meaningful data to help support the longer-term decision making.
In December 2020 we agreed to extend this trial until June 2021 when a further review will take place. At that time we would expect to publish all the count data prior to a decision being taken as to whether the experiment should become permanent.
The experimental measure here is supported by the two local County Councillor’s whose divisions border the bridge. When a decision is taken on whether it should be made permanent the views of local residents will obviously be taken into account.
57. Policing Update
This item was deferred as Inspector Francis was unable to attend the meeting.
58. SEAC/20/17 Ravenswood Community Fund Funding Request: Ipswich Ravens Community Rounders Team
58.1. Richard Stewart, from the Ipswich Ravens, introduced the funding request for start-up costs.
58.2. Ipswich Ravens was the first and only affiliated rounders team in Suffolk, with over 40 people on the Ravenswood estate declaring an interest to join.
58.3. The initial meetings have taken place on the Ravenswood Green and permission has been secured from the grounds staff to mark out the pitch on the green. IBC has also given permission for Ipswich Ravens to play on the green.
58.4. Councillor Handley asked why the club was asking for equipment if the club already existed and what equipment did the club have currently. Mr Stewart explained that equipment doesn’t last long in this type of sport. More equipment was needed as the club was growing and therefore needed more equipment to train players. Mr Stewart explained that this start up bid was to make the club sustainable and would be looking for a commercial sponsor for kit. Members would be charged a yearly subscription to play.
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Page 6 58.5. Councillor Barber asked if DBS checks had been completed. Mr Stewart explained that as they are an affiliated club, members must be 16 years or older. There were some members of the team that had been DBS checked and those running the training sessions had been checked. It was explained that as they move to playing games, there would also be spectators.
58.6. Councillor Harsant asked if they were using the Community Hall. Mr Stewart commented that currently they were not using the hall but have made enquiries with Gainsborough Sports Centre for winter training, but added that Ravenswood Hall could be a possibility for storage and winter training.
Resolved:
that the South East Area Committee allocate £950.00 from the Ravenswood Community Fund to the Ipswich Ravens Community Rounders Team toward the costs of equipment and start up costs.
Reason: To enable a Community Rounders Team to be set up on Ravenswood.
59. Update from Ipswich Borough Council's Parks Service
59.1. Nick Wilcox, Area Supervisor, presented the update from the Parks Service.
59.2. It was noted that the parks and open spaces were important to the residents of Ipswich and were also important to residents’ health and wellbeing. During the good weather the parks service struggled with the level of use. There has been an increase of litter and waste and the Parks Teams have assisted in policing social distancing over the last 12 months. There had been a few occasions where the Police had offered support.
59.3. The flagship parks, Holywells, Christchurch and Chantry Park, had been overwhelmed with visitors and as a result of the National Trust park closing. The Orwell Country Park had become more popular and the Bridge Wood car park had seen an increase in car parking and littering from people visiting the country park. The Parks Team has managed all issues and have been adhering to the coronavirus guidelines. The parks operated as normal as possible during the pandemic, adhering to guidelines by implementing cleansing regimes and in the first lockdown, closing the play equipment areas.
59.4. It was noted that the Grounds Maintenance Team had risen to the challenges brought by the increased visitation and coronavirus and had been tasked with making tributes to the NHS in the flagship parks.
59.5. IBC have continued to support the Friends of the parks via virtual meetings and assisting them with their meetings. It was highlighted that people were not able to volunteer due to the pandemic, but there had been a lot of interest in volunteering at the parks once they were able to host volunteers again.
59.6. In November 2020, Google location data from mobile phone indicated that visits to parks had increased by up to 63%.
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59.7. Mr Wilcox reported that the Dumbarton Road play area was open and a new play area had been installed in Christchurch Park. Work had begun on the new play area in Alexandra Park. The play area in Maude Street was discussed as being in a poor state with a broken fence and this would be investigated. It was noted that play areas were regularly inspected and monitored for health and safety.
59.8. Christchurch and Holywells Parks had retained their Green Flag awards and Bourne Park had achieved this award for the first time. Holywells and Landseer Parks had been awarded the ‘bees knees’ award from Keep Britain Tidy in recognition for the parks’ open spaces and bee friendly planting. Only 30 sites across the country had been awarded this award. Bee friendly projects were increasing across Ipswich, with Holywells Park producing a lot of honey this year from their 5 beehives. The parks have seen an increase in wildlife with sightings of white admiral and small blue butterflies. There had also been sightings of water voles in new areas.
59.9. Enquiries for allotments had increased significantly, with over 295 people on the waiting list. This number rose from 80 in March 2020, which proved how valuable these open spaces were, especially for people’s health and wellbeing.
59.10. The Wildlife Team had created the ‘wildlife at home’ project, which had contributed to the Ipswich ecological network. There were over 5,000 views in the first week of this project being launched and education packs for families had also been available on the website.
60. Community Intelligence - Verbal Update from Ward Councillors
60.1. Councillor Barber reported that she was working on case work and thanked Officers for their hard work.
60.2. Councillor Cook echoed Councillor Barber’s thanks to Officers.
60.3. Councillor Handley reported that the BMX Club at Landseer Park had submitted planning permission for the upgrade of this facility and had secured £300,000 of funding.
60.4. Councillor Harsant reported that the Myrtle Road roundabout was to become a wildflower roundabout. The Stable Block café and kiosk in Holywells Park had been taken over by Copycat on the Waterfront.
60.5. Councillor Richardson reported that the Gainsborough vaccination centre was a well-run service. There had been fly tipping on the Priory Heath and Racecourse estates and the residents were grateful to the Council for resolving that issue quickly. Councillor Richardson gave special thanks to the Housing Repairs team for the work they have done, particularly as they were at risk going into homes.
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Page 8 60.6. Councillor Connelly enjoyed the online science week delivered by Gainsborough Library and noted there were interesting experiments.
60.7. County Councillor Quinton reported that potholes on Shackleton Road and Queen’s Way had been reported to the County Council and fixed the next day. There had been complaints about cars parked on verges, in particular in the snow. A grit bin had been requested and was being funded by the Councillor’s locality funding. Councillor Quinton and Councillor Clements had given locality funding towards the BMX Club legal fees.
61. SEAC/20/18 Area Committee Financial Update
61.1. Ian Blofield, Head of Housing and Community Services, reported on the finances available to the South East Area Committee:
The main South East Area Committee Budget had £1,032.01 unallocated. The Ravenswood Community Fund had £17,450 unallocated following the decision to fund the Ipswich Ravens Community Rounders Team. The 2020/21 Nacton Road Community Fund had £3,360.53 unallocated.
Resolved:
that the financial update be noted.
The meeting closed at 7.50 pm
Chair
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Page 9 This page is intentionally left blank Agenda Item 11 11 COMMITTEE: SOUTH EAST AREA REF NO: SEAC/21/01 DATE: 7 JULY 2021 SUBJECT: SOUTH EAST AREA COMMITTEE AREA ACTION PLAN REPORT AUTHOR: LAURA COOLEDGE Short description of report content and the decision requested: The priorities of the South East Area Committee Area Action Plan need to be reviewed for the 2021/22 Municipal Year. The Committee is asked to use its knowledge of the needs and issues specific to the South East Area to agree an Area Action Plan for the year.
List of Appendices included in this report: 1) South East Area Committee Area Action Plan Proforma for 2021/22 2) Current Area Action Plan 2020/21 (for reference) 3) Demographic information relating to Gainsborough, Holywells and Priory Heath wards This report has been prepared by Laura Cooledge, email: [email protected] This report was prepared after consultation with: Consultation will be undertaken as part of the 7 July 2021 South East Area Committee meeting.
The following policies form a context to this report: (all relevant policies must also be referred to in the body of the report) Corporate Plan: Building A Better Ipswich 2017
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1. Item of business and issues for consideration
1.1 This report recommends that the South East Area Committee determines its priorities for the 2021/22 municipal year and adopts them as its Area Action Plan.
1.2 Priorities provide the basis of an action plan that will enable the Area Committee to clearly communicate its vision and priorities for the area and will help demonstrate how its budget is being allocated to deliver the priorities set for the Area.
1.3 Demographic information relating to the 3 wards of South East Ipswich is contained in Appendix 3.
2. Links to Area Action Plan
2.1 This proposal is to adopt the Area Action Plan and is linked to the Council’s Corporate Plan: Building A Better Ipswich 2017
3. Financial implications
3.1 Not applicable.
4. Legal implications
4.1 The Area Committee Terms of Reference within the Council Constitution (Part 3, Section 2) requires that “Each Area Committee shall adopt and thereafter review annually an Area Action Plan that identifies its local priorities.” (Paragraph 6.2.2)
4.2 The Area Committee is required to review the Area Action Plan within the year.
5. Risks considered
Risk Description Consequence of risk Risk Controls Probability Impact of risk occurring of risk, if it taking account of occurred taking controls account of (1: almost actions impossible - 6: (1: negligible - 4: very high) catastrophic) Area Action Plan The Area Area Action 2 3 not adopted. Committee would be Plan proposal relying on the priorities set in 2020, which may not reflect the Committee’s current priorities. Actions to Adoption of the Area Committee Action Plan would negate the risk. mitigate risk
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6. Options
6.1 Option 1 – Determine the Area Committee’s priorities and adopt the Action Plan.
6.2 Option 2 – Defer the Action Plan for further consultation
7. Record of Decision taken
8. Exemption from call in (if applicable)
I certify that this decision is urgent and therefore exempt from call-in for the following reasons:
Signed……………………………………………….
[This must be signed by the Chair of the Area Committee]
Page 13 2 This page is intentionally left blank APPENDIX 1 SOUTH EAST AREA ACTION PLAN 2021-22: Gainsborough, Holywells & Priory Heath The South East Area Committee will continue to work, within its power and remit, to mitigate the effects of the pandemic in the Area. The South East Area Committee will work to alleviate deprivation
The domains of deprivation as The Committee will prioritise action to identified by the Ministry of alleviate deprivation in the domain of: Housing, Communities & Local Government are; Income Employment Health and Disability Education, Skills and Training Barriers to Housing and Services Crime Living Environment
The South East Area Committee will serve Ipswich residents in line with the aims of the Council
The aims of Ipswich Borough The Committee will prioritise activities in Council are described in Building A line with the following Council aims: Better Ipswich: Corporate Plan A Strong Ipswich Economy A Sustainable Environment An Enjoyable Place to Live, Work and Study A Healthy Community Quality Homes for All Safe Communities An Efficient and Effective Council
The South East Area Committee and supporting officers will pursue actions in line with these priorities throughout the year.
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This page is intentionally left blank APPENDIX 2
SOUTH EAST AREA ACTION PLAN 2020-21: Gainsborough, Holywells & Priory Heath The South East Area Committee will continue to work, within its power and remit, to mitigate the effects of the pandemic in the Area. The South East Area Committee will work to alleviate deprivation
The domains of deprivation as The Committee will prioritise action to identified by the Ministry of alleviate deprivation in the domain of: Housing, Communities & Local Government are; • Income • Employment Health and Disability • Health and Disability • Education, Skills and Training • Barriers to Housing and Services • Crime Education, Skills and Training • Living Environment
The South East Area Committee will serve Ipswich residents in line with the aims of the Council
The aims of Ipswich Borough The Committee will prioritise activities in Council are described in Building A line with the following Council aims; Better Ipswich: Corporate Plan • A Strong Ipswich Economy • A Sustainable Environment • An Enjoyable Place to Live, Safe Communities Work and Study • A Healthy Community • Quality Homes for All • Safe Communities An Enjoyable Place to Live • An Efficient and Effective Work and Study Council
The South East Area Committee and supporting officers will pursue actions in line with these priorities throughout the year.
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This page is intentionally left blank APPENDIX 3 SOUTH EAST AREA COMMITTEE HOLYWELLS | GAINSBOROUGH | PRIORY HEATH ANNUAL DEMOGRAPHIC 2020/21 POPULATION Female population 12956 TOTAL POPULATION BY WARD Male population HOLYWELLS = 8208 13080 26036 GAINSBOROUGH = 8746 PRIORY HEATH = 9082
ETHNICITY HOUSEHOLDS IN White = 22363 Mixed/Multiple ethnic groups = 966 FUEL POVERTY BRIDGE = Black African/Caribbean/Black British = 693 404 GIPPING = Asian/Asian British = 1449 448 SPRITES = Other ethnic groups = 111 335 TOTAL STOKE PARK = 314 1501 HOUSING TENURE MIX CRIME PRIVATE RENTED = 2150 Violence & sexual offences = 950 SOCIAL RENTED = 5084 Anti-social behaviour = 310 OWNED = 5830 Public order = 227 SHARED OWNERSHIP = 77 LIVING RENT FREE = 132 DEPRIVATION BY WARD The domains are: The Index of Multiple Deprivation (IMD) combines Income • Employment • Education • Skills and Training information from seven domains to produce an Health and Disability • Crime • Barriers to Housing overall relative measure of deprivation. Services • Living Environment
1 = Most deprived Each domain is given a weighting and is based on a 10 = Least deprived basket of indicators.
HOLYWELLS GAINSBOROUGH PRIORY HEATH
014B 3 011B 5 014C 1 011C 7 014D 1 011D 6 014E 7 011E 3 014F 2 011F 6 014G 6
016A 3 016D 7 016B 1 016E 2 016C 1 016F 6
Page 19 SOUTH EAST AREA COMMITTEE HOLYWELLS | GAINSBOROUGH | PRIORY HEATH
HEALTH LANGUAGES SPOKEN Very bad health English/Welsh = 22499 299 (1.17%) Other European Language = 684 Bad health South Asian language = 394 982 (3.84%) Portugese = 92 East Asian Language = 212 Fair health Turkish = 63 3365 (13.15%) Good health 9041 (35.34%) Very good health EDUCATION 11895 (46.50%) highest level of qualification NO QUALIFICATIONS (GCSE) 5580 (28.63%) EMPLOYMENT TOTAL IN OTHER QUALIFICATION (GCSE) EMPLOYMENT 1225 (6.29%) TOTAL LEVEL 1 QUALIFICATION includes full-time, part-time and self-employed 12356 (GCSE grades A-C or equivalent) 65.44% 3460 (17.75%) LEVEL 2 QUALIFICATION Employee - Full Time = 8008 (42.42%) (GCE A level or equivalent) 3284 (16.85%) Employee - Part Time = 3087 (16.35%) LEVEL 3 QUALIFICATION Employee- Self-employed = 1443 (7.64%) (Higher education below degree Unemployed = 987 (5.23%) level) 2288 (11.74%) Full-time Student = 506 (2.68%) LEVEL 4 QUALIFICATION OR ABOVE Economically Inactive = 4849 (25.68%) (Degree or equivalent and above) 3653 (18.74%) CRIME Violence & sexual offences = 950 Anti-social behaviour = 310 Public order = 227 Fly tipping = 99 Needles reported = 131
Page 20 EXPLANATORY NOTES AND REFERENCES
SOUTH EAST AREA COMMITTEE INFOGRAPHIC Areas (LSOAs) and given their own deprivation This infographic highlights demographic data score. LSOAs are ranked on a scale between 1 and focusing on the three wards in South East 10, with 1 reflecting the 10% most deprived and 10 Ipswich; Gainsborough, Holywells and Priory the 10% least deprived areas. Holywells is the least Heath. deprived Ward in the South East and averages a rank of 5.4 across its LSOAs, the lowest ranking Population LSOA in the Holywells Ward is 3, which shows it The Priory Heath Ward has the highest population, is a fairly deprived area. Gainsborough and Priory housing 34.9% of all South East residents, closely Heath both rank an average of 3.3 on the Index of followed by Gainsborough (33.6%), then Holywells Multiple Deprivation, having two LSOAs each in (31.5%). 50.2% of South East residents are male, the most deprived decile. 49.8% are female. Health Ethnicity South East Ipswich has the second-highest 87.4% of South East residents are White, 3.8% are proportion of residents who self-report as having Mixed/Multiple Ethnic Group, 5.7% Asian/Asian very bad health across Ipswich, with 1.17% of British, 2.7% Black African/Caribbean/Black British residents in the lowest health decile. However, and 0.4% Other Ethnic Groups. over four-fifths (81.84%) of South East residents report themselves as having either good or very Fuel Poverty good health. In total, 9.7% of South East Ipswich households experience fuel poverty. The Gainsborough Ward Education has the highest proportion of households in fuel Over a quarter of South East Ipswich residents poverty within the South East, whereby 3.6% of (28.6%) have no qualifications. 34.6% of residents households experience this. 3.1% of Priory Heath have either GCSE or A-Level qualifications households and 3% of Holywells households are and 30.5% of residents have level 3 or level 4 also in fuel poverty. qualifications or above.
Housing Tenure Mix Employment Just under half of South East residents (44%) 12,356 individuals in the South East are in some own their homes. 38.3% live in socially rented form of employment, with 42.4% of residents accommodation, 16.1% rent privately, 1% live in in full-time employment, 16.35% in part-time rent-free accommodation and 0.6% are in shared employment and 7.64% in self-employment. ownership. In terms of full-time employment, the South East has the second highest proportion of residents Crime in full-time employment and the second lowest Violence and Sexual Offences are the most proportion of economically inactive residents prominent type of crime in the South East, (25.68%) across all areas of Ipswich. 5.23% of comprising 63.9% of the top-three crimes. 20.8% residents are unemployed, which is higher than the are Anti-Social Behaviour and 15.3% Public Order national unemployment rate average of 4.7%. related. The number of fly tipping occurrences and needle reports South East Ipswich experiences References aren’t particularly high or low compared to Office for National Statistics, 2011 Censushttps:// the other areas of Ipswich, with 99 fly tipping www.ons.gov.uk/ occurrences and 131 needles reported in 2020. On average, there are around 8 fly tipping incidents Data Police UK https://data.police.uk/ and 11 needles reported each month. The English Indices of Deprivation 2015 https:// www.gov.uk/government/statistics/english- Deprivation indices-of-deprivation-2015 The Index of Multiple Deprivation (IMD) is the official measure of relative deprivation in England. Suffolk Observatoryhttps://www. Each ward is separated into Lower Super Output suffolkobservatory.info/
Page 21 AREA COMMITTEE ANNUAL INFOGRAPHICS TABLE OF DATA USED
THEME SOURCE / CONTACT LAST UPDATED / TIMESCALE COVERED Population and gender by Ward Office for National Statistics via Suffolk 24-Jun-20 for Ipswich Observatory
Ethnicity by Ward in Ipswich Office for National Statistics via Suffolk 2011 Census Observatory
Tenure Mix by Ward in Ipswich Office for National Statistics via Suffolk 2011 Census Observatory Deprivation by Ward, including Office for National Statistics via Suffolk 2011 Census fuel poverty Observatory
Main language by Ward in Office for National Statistics via Suffolk 2011 Census Ipswich Observatory
Health by Ward in Ipswich Office for National Statistics via Suffolk 2011 Census Observatory
Highest level of qualification by Office for National Statistics via Suffolk 2011 Census Ward in Ipswich Observatory
Employment by Ward in Ipswich Office for National Statistics via Suffolk 2011 Census Observatory
Crime Data for Ipswich Data Police UK April 2020 – February 2021
Fly Tipping Data in Ipswich Phil Hamblin - May 2020 – May [email protected] 2021
Drug Related Litter / Needle Emily Cook – [email protected] 2020 Total Finds Finds in Ipswich
Page 22 Agenda Item 12
12 COMMITTEE: SOUTH EAST AREA REF NO: SEAC/21/02 DATE: 7 JULY 2021 SUBJECT: AREA COMMITTEE FINANCIAL UPDATE HEAD OF SERVICE: IAN BLOFIELD Short description of report content and the decisions requested: At the start of this financial year, the South East Area Committee had a further £15,200 allocated for 2021/22, bringing the total unallocated budget available to spend on the priorities of its Area Action Plan to £16,235.74.
Appendix 1 sets out the current financial position of the South East Area Committee and is for noting only.
Unspent funding to be returned to the main unallocated budget:
1) Due to the pandemic, meetings held virtually during 2020/21, therefore the Venue Hire budget of £500 was not spent and will be returned to the unallocated South East Area Committee.
2) MAD budget: £446.27 has already been spent from the MAD budget for 2020/21, and a further £250.00 has been approved towards a Gainsborough Fun Day on 22 August 2021, leaving an underspend of £803.73 to be returned to the unallocated South East Area Committee budget.
3) In accordance with report SEAC/18/08, which established the Nacton Road Community Fund, any unspent budget remaining in the 2020/21 Nacton Road Community Fund will automatically be returned to the South East Area Committee unallocated budget at the end of the year, this equates to £3,360.53.
Making a Difference Fund 2021/22:
The Area Committee has the option to devolve up to 10% of its annual budget to establish a ‘Making a Difference’ (MAD) Budget for small scale community initiatives; a 10% allocation would equate to £500 per ward for 2021/22.
List of Appendices included in this report: Appendix 1 – South East Area Committee Budget – Financial Statement
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Recommendations:
The Committee is asked: (a) To note the financial statement in Appendix 1; (b) To approve the return of the unspent budgets for 2020/21 to the main unallocated South East Area Committee budget as follows: £500 Venue Hire, £803.73 MAD Fund and £3,360.53 Nacton Road Community Fund; (c) To determine the allocation of funding to establish a Making A Difference (MAD) budget for 2021/22.
Reasons: (a) To provide clear and transparent details of the amount of funds available to the Area Committee to deliver the priorities in its action plan; (b) To release any South East Area Committee budget funding where there is no further expenditure anticipated; (c) To allow the South East Area Committee to devolve up to 10% of its annual budget to support small scale community initiatives.
Page 24 APPENDIX 1 - SOUTH EAST AREA COMMITTEE - FINANCIAL IMPLICATIONS
Budget B/F Original Committee Report from 2020/21 + Unspent 2021/22 Remaining Description Allocation Progress - Project Update Date Number 21/22 Budget Allocation Expenditure Budget Agreed allocation Approved Funding Bid - £5,000.00 in 2019/20, £5,000.00 in 2020/21. 2020/21 spending of: 18/07/18 SEAC/18/08 Nacton Road Community Fund 5,000.00 3,360.53 3,360.53 £1000.00 Ipswich Boxing Club (SEAC/20/08); £639.47 CACHSF Unity FC Football 03/06/20 SEAC/20/01 MAD Funding 2020/21 1,500.00 1,053.73 1,053.73 £446.27 to Lindbergh Road Community Church 03/06/20 SEAC/20/01 Venue Hire and Publicity 2020/21 300.00 500.00 500.00 £300 allocated & £200 from Executive budget 20/21 Unallocated Budget B/F from 2020/21 1,035.74 2021/22 Budget 15,200.00 Total 21,150.00 4,914.26 - 16,235.74
Ravenswood Community Fund Budget B/F Original Committee Report from 2019/20 + Unspent 2021/22 Remaining Description Progress - Project Update Page 25 Page Allocation Date Number 20/21 Budget Allocation Expenditure Budget Agreed allocation 04/09/19 SEAC/19/11 Original allocation 59,800.00 59,800.00 Ravenswood Wildlife Area 04/09/19 SEAC/19/12 26,400.00 - 26,400.00 Completed Improvements 04/11/20 SEAC/20/11 Outdoor Gym 15,000.00 15,000.00 10/03/21 SEAC/20/17 Ipswich Ravens Community Rounders Team 950.00 - 950.00 Completed Total 32,450.00 15,000.00 - 17,450.00 This page is intentionally left blank Agenda Item 13
13 COMMITTEE: SOUTH EAST AREA REF NO: SEAC/21/03 DATE: 7 JULY 2021 SUBJECT: FUNDING REQUEST – VENUE HIRE AND PUBLICITY BUDGET REPORT AUTHOR: LAURA COOLEDGE Short description of report content and the decision requested: This report requests funding of £500 from the South East Area Committee budget for costs associated with advertising and venue hire for the South East Area Committee for 2021/22.
List of Appendices included in this report:
Appendix 1 – Funding Request Report
Recommendation:
The Area Committee is asked to allocate £500 from the South East Area Committee budget for costs associated with advertising and venue hire for the South East Area Committee for 2021/22, as detailed in Appendix 1.
Reason:
To facilitate the good running of the Area Committee, meeting the goal to devolve power closer to the people.
Page 27 This page is intentionally left blank Appendix 1
AREA COMMITTEE REPORT– SHORT FORM 1. Item of business and issues for consideration The South East Area Committee is asked to consider setting aside an amount of £500 from its budget for the costs associated with advertising and venue hire for the municipal year 2021/22.
£200 is allocated to each of the five Area Committees on an annual basis as part of their base budget to help contribute towards the cost of room hire. The additional £500 being requested will help cover venue hire and any costs associated with advertising the Committee, its projects, and related community engagement activities.
Any surplus will be returned to the main Area Committee budget at the first meeting of the next municipal year.
2. List of supporting documents for consideration
3. Summary of any other consultation carried out and outcomes [Note - It’s not necessary to include any consultation referred to in documents listed in Box 2]
5. Financial implications £500 is requested from the South East Area Committee budget.
6. Proposed Date of Decision Wednesday 7 July 2021
7. Recommended Decision 8.The Area Committee is asked to allocate £500 from the South East Area Committee budget for costs associated with advertising and venue hire for the South East Area Committee for 2021/22.
8. Reasons for decision To facilitate the good running of the Area Committee thereby meeting the goal of devolving power closer to the people.
9. Alternatives considered and reasons why rejected
Page 29 10. Conflicts of interest Name of all members who were consulted AND Nature of interest Did the Audit & Governance Committee give a declared a conflict of interest dispensation for that conflict of interest? (if yes give details and date of dispensation)
11. Risks considered
Risk Consequence Risk Probability Impact of Actions to Description of risk Controls of risk risk, mitigate risk occurring if it occurred taking account taking account of controls of actions (1 – almost (scale 1 – impossible negligible; 4 – 6 – very high) catastrophic) Venue not Area Committee 2 1 Agreeing to being Committee funding allocate secured for meetings request funding will the 2021/22 cannot be held mitigate the municipal & function is risk. year. disrupted.
*taking account of the proposed mitigation measures. 12. Record of Decision taken
13. Exemption from call in (if applicable) I certify that this decision is urgent and therefore exempt from call-in for the following reasons:
Signed………………………………………………. [This must be signed by the Chair of the Area Committee]
This is a public document.
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