E-Constituency Management

Himachal Pradesh Legislative Assembly (India’s First - ever Paperless Assembly)

Paperless Assembly Sessions Paperless House Committees e-Constituency Management

e-Vidhan – Joint effort of H.P. Legislative Assembly, MeitY, NIC and NICSI e digital transformation of H.P. Legislative Assembly by implementing e-Vidhan is a major Administrative Reform to augment faster and transparent governance. The H.P. Legislative Assembly has become India’s first ever high-tech Paperless Assembly by implementing e-Vidhan system and automating the process involved in working of House including various House Committees, its Secretariat and managing Constituen- Hon’ble Chief Minister, Himachal Pradesh, Shri Virbhadra Singh cies by respective Hon'ble Members. Launching the e-Vidhan System on 04th August, 2014 e-Vidhan, a sophisticated e-governance solution, fully 2. Paperless Working of the House Committees: automates the functioning of legislative assembly and Paperless Working of the 15 House Committees was started in significantly minimises paper usage with online communica- 2016. (Online correspondence between House Committees tion. e-Vidhan is a software suite of public website, secure and the Government Departments). The MLAs participate in website, house applications and mobile apps. the online meeting of the House Committees. Web-based Components:- Dashboards for: Members of the House Committees, Adminis- Salient Features:- trative Secretaries, HODs, Nodal Officers and employees. • Public Website (http://evidhan.nic.in) Salient Features:- • Secure Website (https://secure.evidhan.nic.in) • Viewing meeting agenda and replies from departments w.r.t • Aadhar enabled Authentication assurances, audit paras and questionnaire etc. • Role based Authorization • Bilingual and Unicode compliant • Hosted at National Cloud (MeghRaj) and auto-syncing with Local Data Centre at H.P. Legislative Assembly Shimla • Integration with SMS and e-Mail Gateways • Digital Signature 1. Paperless Assembly Sessions: The first Paperless Assembly Session was held in August 2014. No Manual Paper is received from the Government Departments and papers are laid online in the House using Touch Screen on the tables of Members. 3. e-Constituency Management: Dashboards for: Speaker, Ministers, MLAs, Administrative e-Constituency Management was launched in Palampur Secretaries, HODs, Nodal Officers and employees. Constituency in November 2016. Workshops was also held for Salient Features:- the concerned MLA, Pradhans, Up-Pradhans and Departmental • Online submission of Questions/Notices by MLAs Heads/Nodal Offices in the Constituency. • Online Processing of Questions/Notices Dashboards for: MLA, SDM, Departmental Heads of Sub • Sending Questions/Notices online to the departments Divisional Level and Associated staff. • Receiving Replies online from Departments Salient Features:- • Online Papers Laying in the House • Monitoring of Public Works, Grievances and Offices • Online System for Reporters • Sending messages to their constituents • Online issuance and Police Verification of Entry Passes

“It is a matter of great pleasure that e-Vidhan is a mission mode project of Government of India under Digital India Programme and the Himachal Pradesh Legislative Assembly has become the rst ever hightech paperless assembly under this programme. I am committed to enhance and strengthen the services being delivered using e-Vidhan System for saving of time, money and environment.”

- Dr. Rajeev Bindal, Speaker of 13th H.P. Legislative Assembly (10/01/2018 to Continue) “ I am thankful to the Ministry of Electronics & Information Technology (MeitY), Government of India for sanctioning e-Vidhan Project for H.P. Legislative Assembly in 2013, the National Informatics Centre (NIC), Government of India for providing continuous technical support for e-Vidhan and the NICSI as implementing agency for e-Vidhan. It is a result of collective and sustained e orts of its various stakeholders. I understand if other states of India also implement it, there may be huge saving of money that could be used for development works in the country.” - Brij Behari Lal Butail, Speaker of 12th H.P. Legislative Assembly (09/01/2013 to 05/01/2018) m-Governance:- Aadhar-enabled Registration Key Benefits/Advantages:- 1. e-Assembly Mobile App (Secure) • Environment-friendly solution eliminates manual paper Users: Speaker, Ministers, MLAs and Administrative Secre- work with touch screens, video panels and e-Voting taries. • Improved work efficiency with the elimination of Services Available: Access to all documents and replies redundant processes, streamlined process flows and related to Assembly Sessions and Meetings of the House reduced delay in the flow of information among Committees. Other services are MLA Amenities such as stakeholders Salary/Bills Reimbursement etc. • Auto-compilation of reports and queries 2. e-Constituency Mobile App (Secure) • Meticulous monitoring in the working of Vidhan Sabha Users: MLA, SDM, Departmental Heads of Sub Divisional and government departments Level. • Instant availability of data for analytical studies Services Available: The MLA may monitor the status of any • Digital Library provides access to assembly records development work or welfare scheme sanctioned for the such as debates, bills, speeches, questions and answers respective constituency. The physical and financial to scholars, media, legislatures and public progress of the work may be monitored Panchayat wise • Verbatim recording of house proceedings digitally with including the pictorial progress. the facility to play audio and video from any time The MLA may analyse the problems/suggestions received interval from the constituents and if required may forward the • Generation of original reports, action taken reports and matter to the Departmental Heads of Sub Divisional Level further action taken reports for laying in the assembly for necessary action and updating the status. The MLA may also view the sanctioned posts and currently posted 5.08 Crores employees in the Offices/Institutions in the respective Paper constituency. 3. My MLA Mobile App (Public) 6,000 Users: Constituents and Media. Services Available: The constituents may write to the Trees

respective MLA regarding their problems or suggestions with e-Vidhan for

and know the action taken online. They may also view the Annual Saving 15 Crores Expentiture questions and notices raised by their respective MLA in the Himachal Pradesh Government Legislative Assembly and replies from the departments. Accolades This app is also used by the media for retrieving the • State Civil Service Award, 2015 information related to Legislative Assembly. • DARPG Honour for the BEST PRACTICE, 2017 Infrastructure Developed • SKOCH Silver Awad, 2017 • SKOCH Order-of-Merit Award, 2017 • Digital Assembly House • e-Vidhan Wing • CSI Nihilent e-Governave Award, 2017 • Hi-tech Training Room • Video Conferencing facility for Best e-Governance Project • Digital Library • Data Centre • Ten live assembly sessions • NIC Centre • Computerised Reception conducted successfully till August 2017 • Ministry of Parliamentary Aﬀairs, Government of India recommended the rollout of e-Vidhan Model of Himachal Pradesh Legislative Assembly in all other legislatures under e-Vidhan Mission Mode Project • Establishment of National e-Vidhan Academy (NeVA) at Tapovan (Dharamshala), Himachal Pradesh proposed to conduct trainings for the Hon’ble MPs/ MLAs and oﬃcers from all over India e-Vidhan Sabha Replica in the Exhibition on Good Governance Day organised by • Many delegates of 22 States visited H.P. Legislative Govt. of India at Delhi in December 2014 and Sh. Ravi Shankar Prasad, Assembly to study e-Vidhan System and roll out the Hon’ble Union Minister for Electronics & Information Technology taking demo H.P. Model of e-Vidhan in their States “It gives me immense pleasure to know that the Himachal Pradesh Vidhan Sabha has become the rst ever high-tech paperless State assembly and a role model to other state assemblies to follow this practice in their assemblies as well. is step of Himachal Pradesh Vidhan Sabha is a laudable in itself which is saving huge expenses of government on paper and un-necessary plying of vehicles during the assembly sessions. I hope the implementation of e-constituency management will prove a pragmatic step towards empowerment of MLAs using the information technology. I also congratulate NIC and NICSI for technical assistance in implementation of e-Vidhan solution. My good wishes to the entire team of Vidhan Sabha.” - Jai Ram akur, Chief Minister, Himachal Pradesh I am happy to learn that the Himachal Pradesh Legislative Assembly has become the rst ever hightech paperless assembly and model to be replicated by other State Assemblies as well. is has led to saving of huge expenses of government on paper and unnecessary plying of vehicles during the assembly session. I believe that the implementation of e-constituency management is a necessary step towards the empowerment of MLAs using information technology.” - Virbhadra Singh, Former Chief Minister, Himachal Pradesh Digital Assembly House

Multipurpose touch screens are installed in the House on Pages can be turned forward and backward by the tables of Hon’ble Members and media touching and moving the ﬁnger on screen All questions/Notices are sent to departments after online To see any reply/paper the corresponding button processing and replies, bills are also received online for has to touch. There are multiple options for chang- laying in the House ing the pages e-Book is opened by touching biometrics to view online Hydraulic Table in the Assembly House for brining papers laying in house and contents are shown as per touch screen up and down the role of respective member i.e Speaker, Minister or MLA Few Glimpses of Digital Assembly House

Timing of Hon’ble Members in discussion is recorded During the session, e-Notes may be sent between Hon’ble digitally event wise and displayed on LEDs in the House. Speaker and Secretary, Legislative Assembly. “e Process of Paperless Legislative Assembly (e-Vidhan) was initiated in 2014 and Sh. B.B.L. Butail, then Hon’ble Speaker was the driving force behind the initiative who brought the necessary funds for e-Vidhan project from the Ministry of Electronics and Information Technology, Government of India. It is a matter of great pride that H.P. Legislative Assembly has become the rst ever high-tech Paperless Legislative Assembly in India. Using e-Vidhan technology, the Hon’ble Members may access instant information related to Assembly Session, House Committees and their respective constituency. e-Vidhan is the necessity of the Legislatures to save time, money and environment.” - Mukesh Agnihotri, Leader of Congress Legislature Party & Former Minister Himachal Pradesh “It is a matter of great pleasure that e-Vidhan System has been developed in the H.P. Legislative Assembly. With the digitization and operation of Paperless Assembly, the Hon’ble Members have now more and easy access to the replies of questions and other documents received from various Government Departments and record of the H.P. Legislative Assembly. e next phase of e-Constituency Management will also be very helpful for the MLAs in managing their respective constituencies.” - Prem Kumar Dhumal, Leader of Opposition of 12th H.P. Legislative Assembly & Former Chief Minister, Himachal Pradesh e-Voting is possible using touch screens and results are displayed immediately on touch screens and LEDs in the House. e-Vidhan Wing

e-Vidhan Wing and e-Facilitation Centre for Hon’ble Ministers and MLA’s

e-Facilitation Centre for Hon’ble MLA’s (Ruling/Opposition) e-Vidhan Wing, Hi-tech Training Room and e-Facilitation Centre for Hon’ble MLAs including Ministers and all Gov- ernment employees to facilitate the e-Vidhan Solution. Remote learning is also possible in the Training Room through Video Conferencing.

Hi-tech Training Room for Hon’ble Minister, MLAs and All Government Employees

“ I recommend to the Government of India to adopt the H.P. model of e-Vidhan System under Digital India Programme and roll out in other Legislatures, so that other states of India may also get the benets of e-Vidhan solutions. I also appeal to the Ministry of the Parliamantary A airs, Government of India to estab- lish the proposed National e-Vidhan Academy at Tapovan premises of H.P. Legislative Assembly as soon as possible. e implementation of e-Constituency Management will be helpful for the representatives of the people in managing their constituencies through this medium of technology. - Acharya Devvrat, Governor, Himachal Pradesh m-Governance - Aadhar-enabled Registration

e-Assembly Mobile App (Secure) e-Constituency Mobile App (Secure)

G2G G2G

My MLA Mobile App (Public)

Dr. Rajeev Bindal (Nahan) Dr. Rajeev Bindal (Nahan)

Delay in the construction of Primary School Posted to: Dr. Rajeev Bindal, Speaker (Nahan)

No bus facility Posted to: Dr. Rajeev Bindal, Speaker (Nahan)

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Contacts Himachal Pradesh Vidhan Sabha, Shimla - 171004

Dr. Rajeev Bindal Sh. Sunder Singh Verma Sh. Dharmesh Kumar Sharma Hon’ble Speaker, H.P. Vidhan Sabha Secretary, H.P. Vidhan Sabha Director(IT) to Hon’ble Speaker, H.P. Vidhan Sabha email: [email protected] email: [email protected] email: [email protected] 0177-2658164, Fax: 0177-2811151 0177-2656424, Fax: 0177-2652949 0177-2652801, Fax: 0177-2657130 Mobile No. 9816229999 Mobile No. 9816496800 Mobile No. 9816098984