MONROE COUNTY BOARD OF COMMISSIONERS REQUESTED AGENDA INFORMATION FOR THE COMMISSIONERS MEETINGS Tide ofitem to appear on the agenda: Debris Management Plan Annex to the CEMP Fund Name: ___________ Fund Number: --------------­ ~ount: __________ The Commissioners willnotaccept this item for theirBoard ofCommissioners Meetingifthis form is not completely.filled out This resolution adopts a "Debris Management Plan Annex" the the Monroe County Emergency Executive Management Plan (CEMP). This plan was developed over two years and has been approved by Summary: the Emergency Management Advisory Council and is now forwarded to the Commissioners for adoption. The plan creates the mechanism to manage the removal of debris durtng a disaster event to meet local, state and federal requirements. D Date item will appear on the Commissioners' Agenda: _,6::.11,_,3"'12::::0:..:1c..:4_____ ContactPerson:_,J~im~C~o~m~e~~~or_,d~------- Phone Number: 812.349.2546 Presenter at Commissioner Meeting (ifnot contact person):----------­ Office/Department: _______________ CountyLegalReviewrequiredprior to submission ofthis form: Attorney Name who reviewed: .:.K.::e:.:.v::.:inc.:D:..:o"g"'a""'n_______________ Is this a grant request? Yes D No lv"'l New or current Grant? NewOCurrent D Grant application uploaded into the Grant Navigator (required) YesO TOTAL Amount ofgrant money to be awarded: ..::0_______ Federal: 0 State: 0 Local Match: 0 Signo<t',< D"'"' "\ ;)._" s:: ~ "-' \o ~ ~ ~' Email agenda re~ and all necessary docUJnents to the Auditor's office (Connie Axsom) and to the Commissioner's office (Jessica McOellan) 1 of 157 RESOLUTION 2014­ A RESOLUTION TO ADOPT A DEBRIS MANAGEMENT PLAN AS A PART OF THE COUNTY COMPREHENSIVE EMERGENCY MANAGEMENT PLAN WHEREAS, Monroe County faces the threat of disasters and emergencies and goverrunent at all levels has a responsibility to address this for the health, safety and general welfare of its citizens; and WHEREAS, the County has adopted a Comprehensive Emergency Management Plan ( CEMP) to delineate key actions necessary to meet the challenges ofemergency and disaster situations; and WHEREAS, one important aspect of managing many emergency and disaster situations that may arise is arranging for the removal and disposal ofthe debris resulting from these situations, and WHEREAS, the Monroe County Emergency Management Agency has prepared a Debris Management Plan for inclusion as a planning annex to the Monroe County CEMP to address this; and WHEREAS, the approval of the County Board of Commissioners is required to adopt a CEMP and any amendments or additions to a CEMP; and WHEREAS, the Board of Commissioners of Monroe County has reviewed the proposed Debris Management Plan addition to the CEMP prepared by the Monroe County Emergency Management Agency and have found that it does serve to protect the health, safety and general welfare of the citizens of Monroe County. BE IT THEREFORE RESOLVED, the Board of Commissioners of Monroe County, Indiana adopts the Debris Management Plan to be included as a planning annex to Comprehensive Emergency Management Plan (CEMP) prepared by the Monroe County Emergency Management Agency. Approved this 11th day ofJune 2014, by the Board of Commissioners of Monroe County, Indiana. MONROE COUNTY BOARD OF COMMISSIONERS "AYES" "NAYS" Patrick Stoffers, President Patrick Stoffers, President 2 of 157 Iris F. Kiesling, Vice President Iris F. Kiesling, Vice President Julie Thomas, Member Julie Thomas, Member ATTEST: Steve Saulter, Auditor 3 of 157 Monroe County Comprehensive Emergency Management Plan Debris Management Plan Annex Emergency Management 4 of 157 TABLE OF CONTENTS Section I Objectives 5 A. General 5 B. Authority 5 C. Debris management plan participants 6 Section II- Explanation ofTerms 8 Section III- Debris Management 9 A. Staff Roles and Responsibilities 9 1. General 9 2. Debris management center 9 3. County staffing assignments and duties 10 a. Debris manager 10 b. County highway departmeqt 11 c. Highway department de]Jris.t;oordinator 11 d. Administrative staff S)lpport 11 e. Local fire departments >' 13 f. County sheriffs departnier1t· 13 g. Utilities 13 4. State assistance 14 5. Federal assistance 17 B. Administration 17 C. Contracting andprgcurement 18 18 D. Legal ··············.·· ...... E. Emergency•coriilnunica]ipns plan 18 F. Health andsilf'cty plan all.clprocedures 18 18 G. Training scheclul~•· ... .·..··•· Section IV- Situation irhisf.asiumptiorw. 18 A. Design disaster evenf 18 B. Forecasted debris 19 Section V- Debris collection pl({/'J." 20 A. Priorities 20 B. Response Operations 20 1. General 20 2. Response 21 C. Recovery Operations 22 I. Damage assessment teams 22 2. Debris clearance priorities 25 3. Curbside collection (Recovery) 25 4. Household hazardous waste program 27 D. Monitoring staff and assignments 28 E. Load ticket disposition 29 Section VI- Debris management sites 31 A. Site management 31 1. Site manager 31 2. Safety personnel 31 2 5 of 157 B. Establishment and operations planning 31 1. Permits 31 2. Site preparation and baseline data 32 3. Volumetric reduction methods 34 4. DM site closure 35 Section VII- Contracted services 36 Section VIll- Private property demolition and debris removal 37 A. Private property disposal and demolition 37 B. Condemnation criteria and procedures 38 C. Demolition permitting 39 D. Mobile home park procedures 39 E. Navigation hazard removal procedures 40 Section IX- Public information plan 40 A. Public information officer 40 B. Pre-scripted information 40 Section X- Weapons ofmass destruction/terrorism event 41 List ofFigures Figure I: Debris management rPn,tPr 12 Figure 2: Debris management fl()\Y,a~agntm 24 Figure 3: Load ticket 30 3 6 of 157 LIST OF ATTACHMENTS Attachment I P43 Acronyms and Definitions Attachment 2 P48 Debris Management Zones Attachment 3 P49 Landfill and Temporary Debris Management (DM) Site Locations Attachment 4 P53 Critical Facilities Attachment 5 P64 State Maintained Highways and Private Streets Attachment 6 P65 FEMA Debris Management Policies and Guidance Attachment 7 P66 Debris Removal Documents • Debris eligibility reference table • Debris removal bid doc Attachment 8 P79 Monitoring Documents • Tower monitoring log • Roving monitor report • Monitoring reqyirements • Daily issuelog • Project W(frlc;;heet • Truck cerfi./i241ion form • Load tickets Attachment 9 P80 Lump Sum Contract Attachment I 0 P8I Time and Materials Contract Attachment II P82 Unit Price Contract Attachment I2 P83 Force Account Documents , '' , • Equipment summary , ;;,~; Labor summary Attachment 13 P84; Contracf1Jpl/Agreement Documents •, Mutual aid agreement r;,~ifWofentry agreement Note: This plan has been formr-{lted to cothpry}jiith Appendix A ofFEMA Public Assistance Debris ManagementQ~~~e, FEMA325, July 2007 4 7 of 157 DEBRIS MANAGEMENT PLAN SECTION I OBJECTIVES A. General The Momoe County Debris Management Plan identifies actions required to plan and respond to natural or man-made debris generating events. It is designed to identify local, state and federal agencies responsible for operations with respect to executing a coordinated response to major debris generating events that impact citizens. The Momoe County Board of Commissioners encourages close coordination between local, state and federal agencies identified in the Plan. The Board of Commissioners will designate a debris manager in the event of a disaster. The debris manager will manage operations and report to the Incid~)lfCbmmander. The Debris Management Center (DMC) will be located at 2800SJ<iiby Rd. Phone 812.349.2546, fax 812.349.2052. .· The Debris Manager will direct and coordin~W,c!elxisclbaring operations (Response) and debris removal and disposal operations (Re®Wr.Y) utilizing personnel and equipment from local departments, mutual aid prbvigers and private debris removal and disposal contractors. The Debris Ma!J.~gel''\ViHsoordinate debris operations with respect to emergency clearance anqjJ~rmanentryP/oval/disposal of debris deposited along or immediately adjacent to Coll.!J.ty maintai!J.ed street rights-of-way in consultation with Indiana Department ofTFarlsportatioi1 (INDOT) and other agencies. All State and Federal highways are undet:rf,l.QQTc'c6jj.trol,This approach ensures a seamless and efficient cleanup operation. s:~<;-_ --<>::\::~:> The Debris Management C~hi'ilr (DMC);;iJ operate as a unified organization under the Debris Manager. All debris'cl;eapng,3 removal and disposal operations within the County will be directed and coordinated by a joint DMC staff located at 2800 S Kirby Rd. Phone 812.349.2546, fax 812.349.2052. B. Authority This plan is developed, promulgated and maintained under the following statutes and regulations: • Momoe County Emergency Management Plan • Indiana Code 10-14-3 • 44CFR200 Code of Federal Regulations (CFR) Title 44, Part 200 et seq. 5 8 of 157 C. Debris Management Plan Participants Primary: Monroe County Emergency Management Agency (MCEMA) Director (James Comerford) Address 2800 S Kirby Rd Bloomington, IN 47403 Phone 812.349.2546 Cell812.325.4321 Monroe County Highway Department County Engineer (Bill Williams) 501 N Morton St, Rm 216 Bloomington, IN Phone 812.349.2577 Cell 812.325.1133 Fax 812.349.2959 Monroe County Highway Department Superintendent (John Chambers) Address 2800 S Kirby Rd Bl()()mington, In 47403 Phone 812.825.5352 Cell 812.325.8134 Fax 812.825.5358 Support: Monroe County Building Department::­ Building Commissioner (Jim Gerstbauer)' Address 501 N Morton St, Bloomington;IN: 47404 Phone .812.349.2581