Annual General Meeting Tuesday 26 January 2016 at 7.30Pm Room IT6 (Community Building) Henry Beaufort School

Winchester Warriors Junior Cricket Association District Clubs meeting

Annual General Meeting Tuesday 26 January 2016 at 7.30pm Room IT6 (Community Building) Henry Beaufort School

Minutes: Steve Biddlecombe, Otterbourne CC

Minutes of the Meeting

Present: Tim Milligan (TM) Chairman Colin Smith (CS General Secretary Steve Whitlock (SW) Treasurer Graeme McRobert (GM) Fixtures Secretary Graham Dodsworth (GD) HCBCA rep to WWJCA and WW District Coach Steve Wallis (SW) HCBCA Member and District Coach Catherine Trussler (CT) Development Secretary James Burridge (JB) Director of Coaching and Development Shirley Robbins (SR) IBM Hursley Sarah Flynn (SF) Hursley Park Steve Wood (SWo) Fair Oak Adam Clemett (AC) Broughton Rob Wade (RW) South Wilts Steve Biddlecombe (SB) Otterbourne Bill Brown (BB) Compton & Chandlers Ford John Darlington (JD) Twyford Dean Osman (DO) St Cross Justin Jackman (JJ) Longparish Pete Spain (PS) Tichborne Park Darren Goacher (DG) Amport Helen Smith (HS) Ropley Andrew Bullard (AB) Bishops Waltham Helen Ley (HL ) Sparsholt Andy Burgess (AB) U11 Results Co-ordinator Anthony Burgess (ABur)

Apologies for absence: Jeff Levick WW President John Cook Hampshire Cricket Board Dave Wright Indoor Leagues Co-ordinator Chris Counsell Girls’ Clubs’ Co-ordinator Richard Macer Rules & Fixtures Sub Committee Chair Lucy Williams Wherwell Gary Wright Trojans Adrian Lee Easton & Martyr Worthy Charles Palmer Andover Club Representative Burridge John Stroulger Meetings Secretary Graham Coombes Results Secretary 1

1. Welcome and Introductions TM welcomed everyone to this year’s AGM. TM went on to give a great vote of thanks to James Burridge who is moving on from his role as Director of Coaching & Development. TM said that James had been continuing to co-ordinate the Girls’ coaching since the boys coaching had moved to Hampshire Cricket last autumn. TM asked CS to present a gift to James from the Association which CS was very pleased to do.

2. Minutes The Minutes of the meeting on Tuesday 6 October 2015 were signed as a true record with no matters arising.

3. Winter leagues update CS gave the update for Dave Wright who could not be present. DW has been pleased with the way the leagues have gone this winter although the numbers of teams was much lower than previous years. The presentation of trophies will take place on Sunday 28th February at River Park Leisure Centre, Winchester around 7pm. after matches for that day have been completed. TM expressed concern at the drop in number of teams entering the Indoor Leagues and a discussion followed detailing that winter sports, Fleming Park and Ageas Bowl leagues were all reducing availability for our clubs. TM said that Dave had asked to leave his role as Indoor Leagues Coordinator at the end of the indoor season. TM suggested a small group be set up to review the situation. SW (Fair Oak) agreed to coordinate the group which would include club representatives from Longparish, St. Cross, and Compton & Chandlers Ford who were great supporters of the Indoor Cricket Leagues. It was suggested that a future format might be a shorter, more concentrated indoor programme across some weekends or a week or two.

4. Finance Report SW summarised the financial position and trends going forward. He reported as follows: Cash at the end of the 2015 year is £14,854, an increase of £1616 on the previous year. SW paid tribute to the District Team Managers for their diligence in collecting fees which showed a marked improvement from the year before. SW went on to explain that with the boys District Cricket now under Hampshire Cricket, the fees will be raised and collected by them, reducing our income in that area. For the time being Girls’ district cricket will still be our responsibility. SW concluded by saying that finances were fairly neutral and we were in a healthy position. TM said there could be money set aside for hardship cases in district girls’ squads and continued by suggesting that Team Managers should liaise with SW (Treasurer) over such instances to maintain as much privacy as possible. This idea had only very recently been considered and TM asked the room for their views. The idea in principle was welcomed and many clubs said they had similar systems in place for their own players. Some clubs said the fees being charged by Hampshire Cricket were too much and were affecting whether players were willing to be nominated. JJ stated that his club had two or three boys who would not attend the current regional coaching because the fees being charged by HC training had increased considerably.

6. Programme for Summer 2016 a) The Fixture Programme: GM said that entry forms had been sent to all the clubs for this season and need to be returned by the end of the month so that he can finalise the league set- up. He continued by telling the meeting that there will be no going back to clubs in respect of the leagues they play in at each age group. This will be done by GM (Fixtures Secretary). Any club wishing to enter a team in the U17 Kerry Cup could either contact the Fixtures Secretary or Simon Jones at HCB. When the number of entries are known it will be decided whether WWJCA have a league or a knockout competition for the U17s. b) Girls’ Cricket: On behalf of Chris Counsell (CC), CS told the meeting about the progress with Girls’ teams. There was a meeting about 3 months ago and Minutes of that could be obtained from CC. Girls’ District Festivals dates have been circulated to the District squads. Bobby Parks (Hampshire Cricket) will carry out a review of county and district level girls’ coaching which may be tailored to mirror that of the boys. The WWJCA will be consulted about this. There is a Women’s and Girls’ newsletter available and published by the HCB. Anyone wanting a copy should contact CS. Hampshire Cricket will be the lead organisation for the new Women’s Super League entry which has been finalised for 2016. The Ageas will be the Southern area venue for matches. c) Rules and Fixtures Committee: GM said there were just few changes to the rules which indicated that the ones we have are robust and coping well. The Report of the Rules and Fixtures Sub-Committee which has been circulated to all clubs contains in detail the recommendations for rule changes in 2016. GM explained the proposed changes and said his comments were in line with the report which was agreed by all clubs and there were no matters arising.

7. Coaching and Development a) District Coaching: JB reported that the boys District level coaching was now being run by Hampshire Cricket and that was now part of the Regional Performance Centres. He was now overseeing the girls’ district level coaching which has been arranged with the help of Catherine Trussler. The Under 10s and U12s were at Twyford School. The U14s and U16s were at Perins School this year, as the Sports Hall was larger and better for these age groups. He said the coaches were Emily Windsor, Gemma Dunning, Graham Dodsworth, Steve Wallis and Nick Wheeler. TM asked about the Transition Group that the county had set up to oversee the new Regional Performance Centres. CS said this was happening but not often. The last meeting was in November and the next in mid February. A proposed summer programme had been circulated and some people had said there’s too many matches which might affect availability. b) Training Activities 2016: CS said there will soon be introductory courses in scoring and umpiring for club volunteers. Information had been circulated. It was suggested that a training session on running a junior team for the first time would be useful for many club volunteers, as this was the case for some under 9 teams’ managers. A session in March or April might be a good time.

8. Election of Officers The following were elected for 2016-2017 Chairman Tim Milligan General Secretary Colin Smith Treasurer Steve Whitlock Fixtures Secretary Graeme McRobert Director of Coaching & Development Graham Dodsworth Girls’ Clubs Co-ordinator Chris Counsell Development Secretary Catherine Trussler Website Editor Graeme McRobert Meetings Secretary John Stroulger

It was noted that John Cook is a co-opted Committee Member, appointed by the Hampshire Cricket Board.

9. Other Reports a) Website information: GM told the meeting that he had made the menu easier to read and some corrections had been made. There was a brief discussion about getting help from one of the local universities to rebuild the website based on the specification that had already been prepared. It was suggested that we seek some help to continue updating the website and perhaps a student volunteer from Solent University or the University of Winchester would be interested in helping us. b) Hampshire Cricket Board Coaches Association: GD stated that the HCBCA will be running two bowling workshops soon, one for Fast Bowling, one for Spin Bowling. They will take place at the Hampshire Collegiate School. Application forms will be sent out in the next couple of weeks for these subsidised sessions which are due to take place at the end of February and beginning of March. They have recently provided 2 batting workshops as refreshers for coaches. There will be more training sessions in the summer. c) Hampshire Cricket Board: TM noted that John Cook could not be present as he was in Australia with the visually impaired cricket squad, a great credit to him and the Hampshire Cricket Board. There were no other matters to report.

10. Any Other Business DG returned to the issue of coaching at the new regional level being charged at considerably higher fees by the Hampshire Cricket and this seemed to be following the pattern of district hockey. There is a suspicion of this being seen as a cash cow. CS was asked if the new pathway costs have risen and he said there was substantially more coaching as part of the programme and the charges had therefore risen to between £150 and £180 in some cases. Other club representatives said the charges and expectations had driven some players away or choose not to be nominated. And some coaches could not be available because there were too many demands, 13 days in the summer was too much for some. The issue of clubs being unable to get accurate information about their players’ performances and workloads with the new pathway was very important. Clubs said this will make it difficult for them to keep players within the ECB Guidelines particularly with respect to pace bowling because those must be monitored carefully.

TM suggested to the meeting that CS make strong representation of our feelings to the next meeting of the Transition Group. This was agreed.

There was no other business.

11. Date of Next Meetings

Next Clubs Meeting: Tuesday 22 March 2016, 19.30 at Henry Beaufort School (Room IT6)

It was agreed that the current pattern for Clubs meetings, of Tuesday evenings 3 times per year in January, March and October was fine for all clubs.

TM thanked everyone for their contribution and closed the meeting.