Dundalk Institute of Technology Student Services Handbook 2021 - 2022 Be Social at DkIT Be part of our active social community and stay up-to-date with all things DkIT by joining our social media channels.

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President’s Welcome 2 Institute Calendar 2021/2022 4 Student Charter 5 Student Support Services 7 Access 8 Talk Before you Walk 9 Careers & Employability Service 10 Pastoral Care 12 Student Counselling 13 Disability Service 14 Student Health Unit 15 Sports & Societies 16 DkIT Sports Facilities 17 Students Union 18 Student Learning & Development 19 Academic Administration 20 Fees & Grants 22 Examinations 23 International Office 24 Computer Services 25 Library 26 Health & Safety 27 Canteen Services 28 AIB Bank 28 College Services 29 Overview of Institute Policies 30 Policies, Procedures & Guidelines 35 Code of Conduct 36 Regulations for the Conduct of Examinations 48 Getting to DkIT 52 Campus Map 53 1 President’s Welcome Fáilte ár nínstitiúd

Dear Student,

On behalf of all colleagues, I wish to extend a very warm welcome to all new first year students and thank you for choosing to study here at DkIT. Likewise, welcome back to all continuing students and congratulations on progressing to Our research themes of Connected the next stage in your programme. Health and Wellbeing, Renewable Energy, Freshwater Studies and Creative Arts are focused on While we continue to experience tackling some of today’s greatest the challenges arising from the societal challenges. You have the global health emergency I assure opportunity to become familiar you that all colleagues and I are with them while here in DkIT and committed to ensuring that you you may indeed get involved with complete your programme and one of them either through your graduate with an award that undergraduate programme or if you qualifies you for an exciting career choose to progress to postgraduate in your desired field, or enables you studies. to work for yourself in your own enterprise. Finally our plans to achieve Technological University I wish to thank all continuing designation envisage intensive students who collaborated so activity over the next twelve successfully with us as together months. DkIT has already achieved we all adapted to delivering your the required metrics in the programme over the past academic areas of staff qualifications and year. However we now look forward levels of work placement on our to far greater campus presence programmes and we now focus on and activity: educational, social, reaching the 4% target of research cultural and recreational for this students. You will be kept informed forthcoming year whilst ensuring of developments. the safety of all students and staff. Best wishes for success ! This booklet contains important information about the supports and services aimed at helping you get the most from your college Michael Mulvey, Ph.D experience and how you meet your President responsibilities as one of our valued students. Please read it carefully. 2 A Mhic Léinn, a chara, chaoi a gcomhlíonann sibh bhur gcuid freagrachtaí mar mhic léinn Thar ceann mo chomhghleacaithe luachmhara. Léigí go cúramach é le uile, ba mhaith liom fáilte chroíúil bhur dtoil. a chur roimh gach mac léinn nua sa chéad bhliain agus buíochas Tá ár dtéamaí taighde Sláinte a ghabháil libh as staidéar a agus Folláine Nasctha, Fuinneamh dhéanamh linn anseo in ITDD. Inathnuaite, Staidéar Fionnuisce Ba mhaith liom fáilte a chur, agus na hEalaíona Cruthaitheacha chomh maith, roimh na mic léinn dírithe ar dhul i ngleic le cuid de na leanúnacha agus comhghairdeas dúshláin shochaíocha is mó sa lá a ghabháil libh as an chéad chéim atá inniu ann. Beidh deis agat féin eile i bhur gclár a bhaint amach. tabhairt fúthu anseo in ITDD agus b’fhéidir leis go mbeidh baint agat Cé go bhfuil dúshláin fós romhainn leo trí do chlár fochéime, nó má de dheasca na héigeandála roghnaíonn tú dul ar aghaidh go sláinte domhanda, cinnteoidh clár iarchéime. mé féin is mo chomhghleacaithe go gcuirfidh tú do chlár i gcrích Mar bhuille scoir, sa dá mhí agus go mbainfidh tú céim amach dhéag amach romhainn beidh le dámhachtain a cháileoidh dianghníomhaíocht ar bun againn tú le haghaidh gairme i réimse agus sinn ag tabhairt faoi stádas inmhianaithe, nó a chuirfidh ar do Ollscoil Teicneolaíochta a bhaint chumas a bheith ag obair duit féin i amach. Tá na méadrachtaí d’fhiontar féin. riachtanacha bainte amach ag ITDD cheana féin i réimsí cáilíochtaí Ba mhaith liom buíochas a ghabháil foirne agus leibhéil shocrúcháin le gach mac léinn leanúnach a oibre ar ár gcláir agus dírímid anois chomhoibrigh linn agus sinn ag ar an sprioc 4% de mhic léinn dul in oiriúint do bhur gcláir a taighde a bhaint amach. Coinneofar sholáthar daoibh le bliain acadúil ar an eolas sibh faoi fhorbairtí. anuas. Táimid ag tnúth anois le i bhfad níos mó gníomhaíochta agus Guím gach rath agus séan oraibh! láithreachta ar an gcampas, idir oideachasúil, shóisialta, chultúrtha Mise le meas, agus áineasa don bhliain atá le teacht, agus sinn ag cinntiú i gcónaí go mbeidh sábháilteacht na mac léinn agus na foirne uile mar Michael Mulvey, Ph.D chroí-phrionsabal againn. Uachtarán

Tá eolas tábhachtach sa leabhrán seo faoi na tacaíochtaí agus seirbhísí atá dírithe ar chabhrú libh an leas is fearr a bhaint as bhur n-eispéireas sa choláiste agus an

3 Dates for your Diary Dátaí don Dialann

The academic Year runs from September to August. Most programs are organised on a semester basis, there being two semesters in the academic year. Apprenticeship programs may run on a different timetable. In certain cases, where work placement is involved, these dates may vary. If in doubt student should contact their department.

Semester 1 – 2021 6 Sep Semester 1 starts for 4th yr. Nursing and Midwifery students 7 Sep Part-time course Information Evening Semester 1 starts for 2nd and 3rd yr. Nursing and Midwifery 13 Sep students 16-17 Sep 2nd Yr. Re-Freshers (Welcome back on campus) 20 Sep Semester 1 starts for all continuing students 1st Yr. Induction (1st years only on campus) 23-24 Sep Semester 1 starts for all 1st Yr. students 27 Sep Start Date for Apprentice Block 25 Oct-29 Oct Study/Reading Week 17 Dec Semester 1 ends Institute Closes 24th Dec 2021. Re-Opens 4th Jan 2022. Semester 2 – 2022 04 Jan Start Date for Apprentice Block 05 Jan Start Date for Winter Examinations 24 Jan Semester 2 begins 04 Apr Start Date for Apprentice Block 08 Apr Classes finishes for Easter Institute Closes 15th Apr 2022. Institute Re-opens 19th Apr 2022. 25 April Classes recommence after Easter 06 May Semester 2 ends 09-20 May Summer Examinations

While every effort has been made to ensure the accuracy of information in this calendar, the Institute reserves the right to make reasonable amendments to details and cannot be held responsible for inaccuracies or omissions.

4 Student Charter Cairt Mac Léinn

Our Student Charter has been produced jointly by the Students’ Union and our Institute. The Charter sets out our commitments to you and highlights what is expected from you in return.

Our Institute’s Vision seeks to put students at the centre of our activities; this Charter is a contribution towards that goal. The Charter is not a contractual document, but provides a guide to what students, the Institute and the Students’ Union can expect of each other.

As a student you can expect that • Provide staff who are DkIT will: courteous, respectful and • Provide you with up to date professional at all times information in relation to • Offer a range of academic admissions, registration and support services including fees in a timely manner Library • Offer a comprehensive dkit.ie/library and IT Services Induction programme dkit.ie/ dkit.ie/computer-services new-students when you begin • Provide impartial guidance your studies and a range of personal • Provide you with information support services including about the Institute’s health services, disability Community, service, counselling, pastoral its facilities and services; and care, careers and sports and Institute Regulations, including societies information the Student Code of Conduct dkit.ie/student-services • Provide a student-centred • Offer you through the Students environment to facilitate your Union dkitsu.ie a wide range learning of social, cultural and social activities in which you can • Encourage and support you in participate taking responsibility for your own learning • Provide appropriate appeals procedures • Provide you with clear assessment guidelines • Seek your views on your throughout your programme of experiences so that we can study continue to enhance the quality of the service we provide • Make available appropriate learning resources to enable • Safeguard all the information you to develop as a learner you provide, in compliance with data protection legislation • Give you timely and appropriate feedback on your academic performance 5 In turn, as a student you will be • attend and actively participate expected to: in all learning activities required in your chosen programme of • complete registration processes study within the allocated time • take responsibility for your own • pay fees and charges when learning they are due • contribute towards creating and • let us know if you have any maintaining an atmosphere and special needs pertaining to environment which is conducive health and/or disability to learning for all • participate in the Induction • make use of opportunities to programme provided provide constructive feedback on your programme and • acquaint yourself with and Institute services adhere to the regulations of the Institute • familiarise yourself with the range of support services • inform your lecturer/School available Office if you are unable to comply for any reason with • be proactive in seeking any programme requirements, support which you may require e.g. submission deadlines, • be courteous and respectful examination attendance and behave in a professional • abide by the Institute’s manner at all times, both on and regulations regarding academic off campus integrity and social networking, • respect the diversity of the staff so as to ensure that no one and students of the Institute is adversely affected by your community and the local actions, least of all yourself. community Other relevant regulations • use the Institute’s facilities with including Health & Safety, Code respect and consideration for of Conduct, Child protection others and ICT will be found at dkit.ie/policies

I am more than pleased, in my role as President of the Students’ Union, to endorse this Student Charter, which has been written in partnership with staff of the Institute. The Students’ Union is a democratic organisation, led by elected officers and student run committees, responsible for deciding what the Union should be doing and for representing the interests of its members to the Institute and externally. This Charter is a further example of the Union’s role in addressing the needs of its members.

Christopher O’Neill, Students’ Union President 6 Student Support Services Seirbhísí Tacaíochta na Mac Léinn

Student Services, is the section of the Institute which deals explicitly with non-academic support for students. Linda Murphy, Academic Administration and Student Affairs Manager, is responsible for the administration of Student Services, including Admissions, Registration, Examinations and Student Support services. Student Services work closely with all other areas of the Institute, including the Students’ Union, to ensure that the welfare of students is paramount. Student Services also aim to assist students in planning their futures and in progressing to employment or further studies.

The Student Services Centre in the Faulkner Building provides a range of personal support to students attending the Institute and aims to provide both advice and practical supports in a wide variety of circumstances. Appointments for all Student Support Services can be made through this office.

Student Support Hub This is available on our Virtual Learning Environment, Moodle. You can log into your Moodle Account, at moodle.dkit.ie, using your email username and password.

You can also access Moodle directly via the DkIT website under ‘Current Students’. You will see all your modules displayed as tiles and in the upper right-hand corner, you will see the Student Support Hub dashboard. When you click on an icon, it will take you to the Moodle page for that service.

There you will be able to access information, guidance and a wide range of resources. You will also be able to contact staff, book appointments and access online meetings and tutorials.

Linda Murphy Student Services Centre Academic Administration t 042 9370240 & Student Affairs Manager e [email protected] t 042 9370207 Faulkner Building e [email protected]

7 Student Support Services Seirbhísí Tacaíochta na Mac Léinn

Student Assistance Fund Moodle site, or www.dkit.ie/ The Student Assistance Fund student-life/student-supports/ provides financial assistance for student-finance.html#laptop-loan- full-time higher education students scheme who are experiencing financial difficulties whilst attending Hardship Fund college. The aim of this fund is to The Hardship Fund is available tackle educational disadvantage to assist students who face an by providing additional support. immediate crisis. The fund is limited The Institute targets the funds’ and may be provided in the form of resources to assist those most in a loan. need. Applications are considered on an individual basis.

The SAF Application form and guidelines are available on: www.dkit.ie/student-life/student- t 042 9370240 supports/student-finance.html e [email protected] Faulkner Building www.studentfinance.ie has further information on the Student Assistance Fund. Access Service Seirbhís Rochtana COVID19-Laptop Loan Initiative This scheme is only open to First The Access Service is committed years. The Higher Education to increasing access and Authority has provided funding participation rates of students to third level colleges to allow for from under-represented groups, the purchase of laptops and other and coordinates the mature entry devices to be given to students on route into DkIT. It also operates a loan. number of scholarship and bursary programmes. DkIT have a limited number of devices available to loan to under Eileen Lynch this initiative. We expect demand Access Officer will exceed supply and only those on the lowest level of income are t 042 9370236 invited to apply. The Laptop Loan e [email protected] form and guidelines are available w www.dkit.ie/access on the DkIT Student Services www.dkit.ie/mature Room P2003 Carroll Building

8 It is not uncommon for students to have doubts about their course. We want to support you to make the best decision for you. There is a lot of support available to help you do this – please don’t hesitate to use it.

Academic Issues Personal or Social Issues

Feel like you have fallen behind? Finding it hard to Change in family fit in and make or personal friends? circumstances? Talk to: Your stage convenor, programme director or your lecturers Talk to: Student Counselling if you need support The SLDC for support with any aspect of [email protected] academic writing or study skills Health Service if you have health concerns The Library for support with finding, using [email protected] and referencing information [email protected] Pastoral Care if you’re finding the transition to third level difficult and need to chat to The Maths Learning Centre for support with somebody maths [email protected] [email protected] Sports and Societies Office if you want to The Disability Office to access support for a meet new people learning difference or disability [email protected] [email protected] Students Union for support in all areas, or an informal chat [email protected] Unsure of Course Choice? Financial Issues Talk to: Careers & Employability to review your Finding it financially difficult to stay at options and explore next steps College? [email protected] Talk to: Your stage convenor, programme director or The Student Services Officer about your lecturers the Student Assistance Fund – open for applications from EU students There is lots more information available on all [email protected] our support services on the online Student Support Hub on Moodle, our Virtual Learning The Academic Administration Office about Environment. You can access Moodle directly fee liabilities and payment instalment plans 9 via the DkIT website under ‘current students’ [email protected] Careers & Employability Service An tSeirbhís Gairmeacha & Infhostaitheachta

DkIT Careers & Employability Placement Officers provide both Centre works to enhance career group and one-to-one support to development and employability the student in the researching, opportunities for DkIT students and sourcing, securing placement and graduates. The Centre comprises ongoing support of student whilst 2 distinct but complementary on placement. services; Careers Service and Student Placement Office. Careers & Employability How Can We Help? The Careers Service is available • Students who are unsure to all current students and about their course: Unsure of recent graduates of DkIT. We are whether the course is the right committed to providing a wide fit for you? Do you feel a lack variety of professional services of motivation or that you’ve lost to support you in making career direction? decisions that are best suited to your skills and aspirations. • DkIT Careers Connect: Our ultimate aim is to empower www.careersconnect. you to manage your own career dkit.ie Dedicated website development as you enter the job where students can access market. Your career starts here! job opportunities, book appointments and events The Placement Office co-ordinates and access careers resources the work placements of over 32 • Students seeking clarity about undergraduate programmes the next steps: Job/Career across the academic schools at Opportunities, Further Study, DkIT with over 700 students Summer Placements, Graduate attending work placement Internships. annually. • Job Seeking Resources: www. careersconnect.dkit.ie, LinkedIn, The Office has developed valuable Moodle Jobs Board, Social linkages with a wide range of media, Facebook, Twitter industries across the academic @dkitcareers, #dkitcareers disciplines, throughout Ireland • Careers Resources & and abroad. Each placement Supports: Careers Hub on programme has a dedicated Moodle for online resources, Placement Officer that works in Class Workshops, CV/Cover conjunction with the academic Letters, Applications/ Personal team to ensure the student secures Statements, LinkedIn, Interview a placement that will support their Preparation. learning requirements and nurture their professional development.

10 • On-Campus Employer Placement Office Presentations: Careers Insight Supports & Activities Presentations, Employer • Central contact and information Seminars, Skills for Work point for all parties involved in Sessions, Promotion of student placement Graduate Opportunities • Preparation Workshops • Further Study/Post Graduate for students – Profession Skills Study: Course options/ Profiling, CV and Interview Advice, Applications/Personal preparation Statements • Follow-up One-to-One student support and guidance w www.dkit.ie/careers • Careers Hub on Moodle for Faulkner Building, online resources Student Services Centre, • Developing linkages Room F116 with employers and host dkitcareers organisations @dkitcareers • Providing information and dkitcareers resource packs for students, host organisations and Catherine Staunton academic staff relevant to each Careers Officer specific placement programme t 042 9370243 • Ensuring feedback from e [email protected] placement experience to improve the process and to Anthony Murray inform course development Employability Adviser t 042 9370366 e [email protected]

Joyce O’Hara Placement Development Coordinator Janet Coogan e [email protected] Placement Officer t 042 9370225 e [email protected] t 042 9370227 Elaine Cunniffe Placement Officer Danielle Kerins Placement Officer e [email protected] e [email protected] t 042 9370228 t 042 9370228

Angela Foley w www.dkit.ie/placement Placement Officer Student Services e [email protected] Centre, t 042 9370226 Room F215

11 Pastoral Care Seirbhís Cúrah Tréadach

The basic role of the Pastoral Care Co-ordinator is to be collaboratively involved in the provision of holistic care within the College community. Holistic Care is concerned with the whole person and includes their social, emotional, physical and spiritual health and well-being. At its core, Pastoral Care is about welcome. Students and others from all sorts of backgrounds and in various personal situations or relationships are welcomed and respected. It’s another way in which DKIT seeks to have a friendly face, a smile and words of welcome for each individual. Pastoral Care serves all students. If the services cannot be of assistance to you directly, the service will work with you to find the person who can best assist you.

General Duties Seeks to promote community! Pastoral Care can include the DkIT is a community, and the more following… and more! Liases with caring and compassionate students students about a broad range are with and for each other, the of issues, such as at times of better your college experience will bereavement/sickness; Facilitation be. This includes meeting students, for religious practices; Taking part/ facilitating get-togethers, and attending College functions. offering opportunities to meet. Particular support for International/ A listening ear! European Exchange students, The Pastoral Care Service can be as well as finding opportunities a great sounding board, a voice to engage with the staff of the for students, and a conduit for college. resolving difficulties, or seeking clarifications. Sometimes all you need to know is that there’s someone you can talk to, if you need to – in a spirit of confidentiality, and who will resolve to help find the solution that you feel suits you best.

t 042 93 70246 Emergency contact e [email protected] m (00353) 87 7500466 Office F113, Student Services Faulkner Building

12 Student Counselling Seirbhís Comhairleoireachta

The Student Counselling Service provides accessible, free, confidential, non-judgemental support to all registered students

• College life can sometimes be Gertie Raftery daunting, if you have problems t 042 9370247 adjusting, we can help. e [email protected] • Counselling can also help with issues that have been bothering you for some time -anxiety, Sarah Traynor low mood, poor self esteem, t 042 9370248 bullying, sexual identity, family e [email protected] problems. • Or something may happen Francis Mc Givern during your time here, a t 042 9370258 bereavement, relationship e [email protected] break – up, illness. We are here to help you through any crisis. Faulkner Building • The Student Counselling Service can also provide confidential appointments Students can now self-refer directly remotely through Microsoft to counselling on the following link: teams. You can choose to have dkit.ie/student-counselling your sessions by phone, video or online chat. So even if you are not on campus you can still access support. • All of our counsellors are fully qualified and registered with professional counselling organisations.

Opening Hours Mon - Fri 9.00am - 1.00pm 2.00pm - 5.00pm

13 Disability Service Seirbhís Míchumas

The Disability Office provides supports and advocates on behalf of any student with a physical, sensory or learning difficulty, or has a mental health or ongoing medical condition that has a negative impact on their learning process.

We encourage all students with a disability to register with the Disability Office, whether they require support or not.

Further information for current students is in the Student HUB in Moodle.

Students who may require additional supports are encouraged to make contact with the Disability Service well in advance of the academic year to discuss supports they may require during their course of study.

Students who indicate on their CAO form the presence of a disability, will be contacted to attend a meeting after they accept a DkIT place.

Services include: Opening Hours

• Reasonable Accommodations Monday - Friday in Exams 9.00am - 5.00pm • Use of Assistive Technology and Training • Learning Support • Personal Assistants/Note Takers

Geraldine Kneel Disability Officer t 042 9370237 e [email protected] Room P1177, Office Area 1, Carroll’s Building

14 Student Health Unit Seirbhísí Sláinte na Mac Léinn

The Student Health Unit provides free on-campus medical care to all registered students/apprentices in a confidential, professional and courteous manner.

• The Student Health Unit will continue to operate on a strict ‘BY PRIOR APPOINTMENT ONLY’ basis to ensure that optimal infection prevention and control measures can be maintained at all times. • Appointments to see the Doctor or Nurse can be made by telephoning or e-mailing the Health Unit during opening hours. • All students must be initially triaged by the Nurse prior to seeing the Doctor. • In the event of a medical emergency, notify a member of staff who will alert the Health Unit. • When making contact with the Health Unit the following information will be required: • Student Id Number • Name • Local Address and Eircode • Date of Birth • Telephone Number This information will enable an efficient processing of your visit • An out of hours service is available between 6pm & 8am, weekends and Bank Holidays behind the Louth County Hospital Telephone 042 9320038 *Fees may apply*

Patricia Smyth (Nurse) Judith Bradley (Nurse)

t 042 93 70245 e [email protected]

Opening Hours (During Semester) Monday – Thursday 9am – 16:30 pm Friday 9am – 16:00 pm

15 Sports and Societies Spóirt agus Cumainn

The primary function of the Sports and Societies office is to provide administrative backup, advisory and support services for all registered Sports and Societies to enable them to function and operate to their maximum potential.

DKIT supports, funds and resources Sports Clubs and Societies on campus to encourage students to be active, involved and enthused, so make your mark on student life!

Why Join a Club or Society? Sports and Societies Sign Up Day 2021 • Make friends for life • Meet new people with similar A great opportunity to sample all interests the wonderful Clubs and Societies that we have at DkIT. • Immerse yourself in student life

• Improve your CV Date TBC

Opening Hours

Monday - Friday 9.00am - 5.00pm

Derek Crilly Sports and Societies Officer t 087 9407092 e [email protected] Multipurpose Centre Faulkner Building

16 DkIT Sport Spórt ITDD

DkIT Sports Facility The hall holds four badminton courts, a volleyball court, A state of the art leisure complex basketball courts and futsal. As well for DkIT students. DkIT Sport is as catering for all indoor games, located 5 minutes from campus the Faulkner Hall has a seating with a shuttle bus to and from the capacity for 250 spectators and facility. hosts various competitions and shows throughout the year. • A fully equipped gym Outdoor Playing Fields • A 20m swimming pool

• Steam Room & Jacuzzi The multi-functional playing fields • 8 indoor football 5 aside pitches cater for all the main sports, Gaelic • 450 parking spaces Football, Hurling, Soccer, Rugby and Athletics.

DkIT Sport 5 aside soccer pitches Jogging lane

A limited number of pitches can be The jogging facility is widely used booked for free by contacting DkIT by both staff and students alike Sports and Societies office. and runs along the perimeter of the playing fields and is approximately Faulkner Hall (MPC) 1 mile in distance.

The Faulkner Hall is a multi- purpose centre used for indoor activities. It is used for both class activities and also for many of the sports clubs and societies within DkIT.

DkIT Sport Opening Hours

Monday- Friday 6.30am – 10.00pm

Saturday – Sunday 9.00am – 6.00pm

17 Students Union Oifig Aontas na Mac Léinn

The role of the Students’ Union is to represent students within the Institute, and to ensure that all students are treated fairly. Remember, the Students’ Union is your union, and we are here to support you. So call in any time - we’re always on hand if you need help!

There are three full-time officers of the SU. These include President, Vice President for Welfare and Equality and Vice President for Student Engagement.

Services Include: The S.U. Office t 042 9370390 • Representation of Students • Class Rep Council SU President Christopher O’Neill • Representing USI t 089 402 0282 • Entertainment e [email protected] / • Student Welfare [email protected] • Education issues • Organisation of Events Vice President for Welfare and • Common Room (pool Equality tables,TVs) Katie Ryan • Freshers Handbook and Diary t 089 4020233 • Student Accommodation e [email protected] / • Student Travel & Discount [email protected] Cards • J1 Visas Vice President for Student Engagement Caitlin O’Connor t 089 402 2444 e [email protected] / [email protected] Opening Hours

Monday - Friday 9.00am - 5.00pm

The S.U Office Room M114 Ground Floor Faulkner Building

18 StudentStudent Learning Learning & Development & Development Ionad FoghlamaIonad Foghlama & Forbartha & Forbartha na Mac na Léinn Mac Léinn

The SLDC provides both online and face-to-face support to all students in academic and study skills. You can make an appointment for solo support or small group tutorials by emailing [email protected]. Resources are also available on the SLDC page on the Student Support Hub on Moodle. We also offer group workshops and tutorials on specific topics. These tutorials are advertised through your student email, the SLDC website, Student Support Hub on Moodle and student notice boards.

Academic Writing Digital Skills Tuition The SLDC offer tuition and support We also offer tuition from beginner in all aspects of academic writing. to advanced levels in Word, Some of our tutorials include: Excel, PowerPoint & Presentation • Introduction to academic Skills, Moodle Navigation and File writing. Management. • Developing your academic writing, English for Academic Purposes • Essay writing, • Referencing and academic To book an appointment email integrity, [email protected] or call into us on the • Write a good literature review, first floor of the South Building (S202 and S203). • Writing effective discussions and conclusions. t 042 9370320 Study Skills w www.dkit.ie/sldc We offer extensive student skills support including time Opening Hours management, reading and note- Monday - Friday taking, exam techniques and group 9.00am - 4.00pm work.

Moira Maguire Michelle Woods Head of Department of the Centre of Academic Development Tutor Excellence in Learning and Teaching t ext 2865 t ext 2703 e [email protected] e [email protected] Laura Mc Kenna Margaret Ward CELT Co-ordinator IT Development Tutor t ext 2800 t ext 2154 e [email protected] e [email protected]

Moodle: Student Support Hub → Course → Student learning and Development Centre 19 Academic Administration Seirbhísí Riaracháin

The Academic Administration Office is where your student records are kept and is the first point of contact for any queries you may have relating to your registration status, fees and grants.

Registration Student Email

Once you have accepted your An email account will be issued offer of a place at DkIT and to you at registration. Important paid the appropriate fee you information will be forwarded to will be registered on your DkIT you via this e-mail account during programme. the course of the year, including fee payment reminders (where You must be registered to attend applicable), examination timetables your classes, to use the institute’s and results, changes to timetables computers, to access course notes and programme information. You through Moodle, to use the library, should also regularly check the to receive your student ID card and Institute website dkit.ie for news email details. If you have a query and information. about registration please go to the Academic Administration Office. SMS Service

Student Card & Identification Please ensure the Academic Administration Office has your A Student Card is issued to each current phone number on record student following registration. as the Institute sends important If your card is lost, stolen or information via text messaging. destroyed, you must report this to the Academic Administration Completion of Forms Office, and a duplicate card obtained on payment of the appropriate fee. You may be asked You may require forms to be to produce your card at any time validated by the institute, for on campus so keep it with you at example Letters of Registration, all times. The card remains the Letters for Grant Authorities, property of DkIT. or Social Welfare forms. For this service please call into the Academic Administration Office, the Student Services Centre or your School Office and ensure you have your valid ID card with you.

20 Withdrawing from your programme HEA Student Data Collection Notice You may decide to leave your programme for any number of The Institute share student record reasons, e.g. accepting a job offer, and survey data that we collect applying for a different course next from you with the Higher Education year, etc. If you are considering Authority (HEA) so they can withdrawing from your course you perform their statutory functions should discuss this with someone under the Higher Education who can help you: your Head of Authority Act, 1971. Department and the Careers Office dkit.ie/about-dkit/legal/data- are available to advise. Please note protection.html The HEA shares if you decide to leave the Institute records with other official bodies you must complete a Course such as the Department of Withdrawal Form, available from Education and Skills, CDETB and your School Office. the Central Statistics Office. The HEA Student Data Collection Notice is published in full on the N.B. Please note that withdrawal from a course may have fee Institute website consequences if returning or taking dkit.ie/study/current-students/ up another third level place in a registration subsequent year.

Opening Hours Academic Administration Office

Monday - Friday t 042 9370230 9.00am - 1.00pm e [email protected] 1.30pm - 5.00pm TK Whitaker Building Room L211

21 Fees & Grants Táillí agus Deontais

Fees Grants

This section is concerned with SUSI is the main source of the payment of the Student financial help available for students Contribution, Tuition Fee and in full-time higher education Facilities Fee. undergraduate courses. • The Student Contribution • SUSI Grant Applicants (currently €3,000 p.a.) is the Students who have applied annual charge to all full time EU for a SUSI grant may be given students and may be paid in 2 a Temporary Registration (TR) equal instalments. on production of proof of • Tuition Fees are payable by application (application students who are not eligible for reference number) and payment the ‘Free Fees’ scheme. of the Facilities Fee of €125. • The Facilities Fee of €125 • SUSI Grant Holders must be paid by all students at Students who have been Registration. awarded a SUSI Fee Grant may have all or part of the Student • Continuing students are notified Contribution paid by SUSI. of their fees by e-mail and therefore it is important that • Full information on fees and students check their e-mail grants is available at accounts regularly. studentfinance.ie Other important information • Students should pay their fees is also available on this website, by using the online payment including details on the Fund for facility at ssb.ancheim.ie/dkit/ Students with Disabilities, the • Payment Options: Back To Education Allowance, • Option 1: Full Payment €3,000 + and the Student Assistance €125 + Tuition Fee if applicable Fund. at Registration • Students should familiarise • Option 2: First instalment themselves with the ‘DkIT €1,500 +€125 + 50% of Procedures for the Collection Tuition Fee if applicable at of Student Fees’, including Registration. Second instalment the penalties for late or non- €1,500 + 50% of Tuition Fee if payment. Details at: dkit.ie/ applicable before the start of admissions/student-finance/ the 2nd semester. fees

22 Examinations Scrúduithe

The Examinations Office websitedkit.ie/examinations provides useful information on:

• Examination Timetables • Academic Appeals and Reviews • Examination Results • Examination Sessions: • Registering for External Winter Examinations (Jan Repeat/Deferred Subjects 2022) Summer Examinations • Examination Regulations and (May 2022) Policies Autumn Examinations • Consultation Details (Aug 2022) (Repeats)

Opening Hours Olly Keegan Examination Officer Mon - Fri 9am - 1.00pm t 042 937 0235 1:30pm - 5pm e [email protected] S111 on the ground floor Opening hours may vary during of the TK Whitaker Building examination sessions (behind the TK Whitaker Theatre)

23 International Office Oifig Idirnáisiúnta

DkIT has international and Erasmus (EU) exchange students from all over the world. DkIT International Office supports inbound and outbound international students in the following ways:

• Application-Processing and Student Drop-in Hours Letters of Offer • Student registration and fee- Mon - Fri payment 9.00am - 5.00pm • Orientation on arrival dkit.ie/international • Immigration and Visa Support • Pastoral Care Noreen Carney International Office Manager • Accommodation • Study Abroad Preparation t 042 9370353 (ERASMUS) e [email protected] or • Linkages with Partner [email protected] Universities, Agents, Embassies Offices L206 – L210 and Sponsoring Authorities TK Whitaker Building

24 Computer Services Seirbhísí Ríomhaireachta

Computer Services provide IT support services across campus to all students. In this section you will find a summary of the IT services offered by DkIT. Students should visit our website dkit.ie/computer-services regularly to stay up to date with latest developments.

• Student Accounts. Email, cloud Note storage & office applications. We ask that students use the webmail.dkit.ie facilities provided responsibly • Moodle for students in order to ensure the maximum moodle.dkit.ie benefit to all users on campus. Facilities are provided for • Student WiFi dkit.ie/wireless educational purposes and any • Public Access PCs in Library abuse will be penalised under the • IT Helpdesk (open ticket) Code of Conduct. The current ICT helpdesk.dkit.ie Responsible Usage Policy can be • Free cloud storage (1TB) viewed at dkit.ie/itpolicy onedrive.dkit.ie • Microsoft Office officeproplus.dkit.ie

Opening Hours IT Help Desk

During Semester t 042 9370300 Monday - Friday e [email protected] 9.00am - 1.00pm 2:00pm - 5:00pm

Outside Semester helpdesk.dkit.ie

25 Library Leabharlann

The de Chastelain Library staff welcomes you to the Institute and looks forward to supporting you in your learning. We do this by collecting, making available, helping you find the information you need and by teaching you how to create and communicate in a scholarly context. • This year we hope that the Library will have more onsite service and access. We also plan to continue our hybrid services. This includes giving you access to e-books, e-articles and e-journals, Ask a Librarian chat service as well as the physical collection • Keep up to date by checking your emails and following us on Twitter twitter.com/DkITLibrary and on Facebook facebook.com/dkitlibrary. We also offer an Ask a Librarian Chat service which you can find by visiting any of our platforms such as www.dkit.ie/library • Learning how to find scholarly information and how to communicate in an academic context is an important part of study. We offer lots of Research & Information Skills classes online that you will be able to join. • Find out more about us at www.dkit.ie/library

Opening Hours Opening hours are staggered according to anticipated need so always check our webpage and Calendar at dkit.ie/dkit-library/about-us/opening- hours-calendar for information.

Ann Cleary Librarian

t 042 9370310 e [email protected] w www.dkit.ie/library TK Whitaker Building

26 Health & Safety Sábháilteacht Sláinte

Dundalk Institute of Technology is committed to providing and maintaining a safe learning and working environment. During your time here we want you to be as safe as possible. • All students will be expected to comply with DkIT’s Policy for Safety, Health and Welfare. Information on how we manage our Safety including our Policy is held within our Parent Safety Statement and associated Ancillary Safety Statements for each School or Functional Area. These are available online at dkit.ie/health-safety/safety- statements • Please make yourself familiar with the Institute’s emergency evacuation procedures as detailed in the ‘Emergency Evacuation Procedures Manual’. This is located on the DkIT website at dkit.ie/health-safety/ emergency-evacuations- procedures-manual • On hearing the fire alarm sound continuously all occupants must leave the premises immediately, using the nearest available exit, Caroline Carlin and proceed to their designated Health & Safety Co-ordinator Assembly Point. • We would ask that all incidents t 042 9370200 ext 2028 (Accidents, Near Misses or Estates Department North Dangerous Occurrences) are Building reported immediately to your immediate supervisor.

27 Canteen Services Seirbhísí Ceaintín

Most of our units are coffee shop Coffee Dock style in your own base building The Whitaker Building, North Block but be sure to check out the Mon – Fri 8.30am – 3.00pm main restaurant in the middle of the campus for student specials, breakfast rolls and the ever reliable The Well chicken fillet roll as well as full The Whitaker Building, South Block breakfast and dinner offerings Mon – Thurs 8.30am – 8.15pm every day. We strive to cover all Fri 8.30am – 2.00pm dietary requirements but don’t be afraid to mention any specific needs to our staff who will be more than happy to try to accommodate you.

Note: not all services are available year round so it is important to keep an eye out for posters in the café areas during exam periods and AIB Bank during the various breaks. Banc AIB

Main Campus Restaurant For all your student banking needs Mon – Thur 8.00am – 4.00pm contact AIB DkIT today! Fri 8.00am – 3.00pm Breakfast and Lunch, Deli service, Monday | Tuesday | Thursday Grab ‘N Go snacks and Beverages 10.30am - 12.30pm (Hot Food served from 8am to 2pm) 13.30am -15.30pm

Starbucks Wednesday | Friday PJ Carrolls Building 10.30am - 12.30pm Mon – Thur 8.30am – 5.00pm Fri 8.30am – 3.00pm Quickbanking Monday – Thursday Costa Coffee 8:30am - 8:30pm Muirhevna Building Friday 8:30-5.30 Mon – Thur 8.30am – 4.00pm Fri 8.30am – 3.00pm

RDC Coffee Dock Mon – Fri 10.00am – 2.00pm 28 College Services Seirbhísí an Choláiste

The Institute Shop, provides all your Stationery, Text Books, Class Manuals, Newspapers, Top-Up, Past Exam Papers, Soft Drinks & Confectionery.

Presentation Material, as well as a Binding Service is available. You can also avail of our Laminating Service.

All Student Lockers are located on the 1st floor of the Faulkner Building and in the locker room in the Carroll’s Building. The rental of these lockers can be arranged through the Institute Shop.

The Institute Shop oversees the Student Print/Copy Service. These self service machines, which are located throughout the campus, offer both black/white & colour printing. This cardless system offers faster, better quality print by using more reliable, fully maintained machines.

All profits generated go towards improving the service to students.

Opening Hours Marie Monagher Supervisor Mon - Thurs 8.45am – 4.30pm t 042 9370384 Fri e [email protected] 8.45am – 3.00pm Faulkner Building

29 Overview of Institute Policies, Procedures & Guidelines

The Institute policies some of which are referenced below are all published at the following address: dkit.ie/policies

Academic Integrity Policy and Procedures This policy details how you can ensure that you are informed about Academic Integrity (taking another person’s work and presenting it as your own).

Continuous Assessment Guidelines This document details information on Continuous Assessments and will help you gain an understanding of what Continuous Assessments are.

DkIT Referencing Guidelines & How to Avoid Plagiarism This document provides guidance on how to reference a wide range of formats, but it does not cover every situation. You can also seek advice from your lecturer on the appropriate style to use for specific academic work.

Assessment & Standards The Assessment & Standards Policy covers all examinations leading to awards of the Dundalk Institute of Technology, and describes procedures up to the ratification of results by the Academic Council.

Procedure for Collection of Fees This document sets out the guideline procedures of Dundalk Institute of Technology for the collection of student fees.

Exit Awards Policy The Institute’s policy on Exit Awards together with an Exit Award Student Request Form can be downloaded from the website.

Student Complaints Procedure This procedure sets out to provide a fair, consistent and speedy way to deal with complaints made by students against the staff or services of the Institute.

30 Forbhreathnú ar Pholasaithe, Nósanna Imeachta & Treoirlínte na hInstitiúide

Garda/Police Vetting Policy Progression Policy for Garda/Police Vetting is a pre- Undergraduate Student Nurses/ requisite for attending placement Midwives on certain programmes of study at This policy applies to all students DkIT. In these cases the students registered in the following must adhere fully to the Garda disciplines: Intellectual Disability vetting process. Approval from Nursing, General Nursing, DkIT to attend placement is subject Midwifery and Psychiatric Nursing. to the outcome of the Garda It is a guide for students who are Vetting process. experiencing difficulties in meeting their requirements in respect of Student Voice Policy clinical instruction during clinical placements. This policy establishes key principles for gathering student opinion on their experience of Children on Campus Policy academic life and the wider service This document sets out the offering and for responding to the Institutes policy on the safety of student voice. children on Institute premises.

Work Placement Bullying and Harassment Policy Once a student accepts a place Dundalk Institute of Technology on a programme of study which and all staff/students unions comprises a work placement at fully subscribe to this Policy and Dundalk Institute of Technology are committed to creating an they are automatically accepting environment within the Institute the terms and conditions for that is free of bullying and student work placement. harassment and which promotes personal integrity and dignity. Transfer and Progression Policy Management and staff/student unions are committed to promoting This policy details the institute’s such an environment in the Institute guidelines for transferring to through this policy. another programme within the Institute. Student Crisis Response These guidelines address what should be done in the event of a serious incident involving a student or students whether at DkIT or off campus.

31 Overview of Institute Policies, Procedures & Guidelines cont.

Ethics Policy Child Protection Policy Dundalk Institute of Technology This policy sets out guidelines to is committed to facilitating and promote best practice in Child promoting ethical research. The Protection within DkIT. It applies to Ethics Policy sets out key principles both staff and students within the for conducting research to the Institute. highest ethical standard. Equal Access & ICT Usage Policy Participation Policy By using the Institutes Computer The policy addresses the Facilities you are bound by the acknowledgement on the part Institute Acceptable usage Policy. of the Institute of the social, This document details the rules and economic, physical and cultural regulations governing IT Usage by barriers which people often face you. in their attempts to access and participate in third-level education. Social Networking Policy This policy applies to all DkIT Language Scheme members and addresses specific Dundalk Institute of Technology issues around the use of social is about to draft its second Irish networking sites, and all kinds of Scheme in accordance with the online communication, including Official Languages Act 2003. The personal websites and blogs, wikis, current scheme expired in October discussion boards, email groups 2013, although it will continue and instant messaging. in effect until the second one is approved. The aim of each scheme Library Code of Conduct is to gradually improve the level This code details the regulations of service through Irish provided applicable when you are using the to the public. This is in support of DkIT Library. each citizen’s right to do business with the State in their choice of official language. Mental Health Guidelines This sets out the way in which the Institute supports students including those with Mental Health difficulties to realise their academic potential.

32 Freedom of Information Act This Act asserts the right of members of the public to obtain access to official information to the greatest possible extent consistent with the public interest and the right of privacy of individuals.

Health & Safety (Including Crisis Management) This document details DkIT’s Safety Management Programme, as a student you are expected to follow and conform to Health & Safety Regulations & Codes of Practice. www.dkit.ie/safety The Crisis Management Plan (CMP) deals with response to a range of major incidents.

Data Protection Information on the Institute’s obligations in relation to Data Protection can be found on dkit.ie/about-dkit/legal/data-protection.html

Environmental Awareness Policy At Dundalk Institute of Technology, we are committed to working with all our stakeholders to minimise our impact on the environment and continually improve our environmental performance. We aim to achieve an environmentally friendly culture in DkIT, through the promotion of environmental awareness.

In DkIT we will strive to: • Minimise the production of waste • Maximise the use of recyclable and biodegradable materials • Maximise the reuse and recycling of waste • Reduce the volume of waste going to landfill.

Also, we will minimise our use of energy through energy conservation measures and the use of renewable energy sources. Consideration of environmental concerns will form an integral part of all development and planning at the Institute

33 Office of the Ombudsman The Institute as of 1st May 2013 has come under the oversight from the Office of the Ombudsman in relation to complaints. The Ombudsman provides a free, impartial and independent dispute resolution service.

If you feel you have been unfairly treated or are not satisfied with our decision on your complaint, then it is open to you to contact the Office of the Ombudsman. By law the Ombudsman can investigate complaints about any of our administrative actions or procedures as well as delays or inaction in your dealings with us.

The Ombudsman for Children If you are a child or young person under 18 or an adult who knows a child who you feel has been unfairly treated, or you are not satisfied with our decision on your complaint, it is open to you to contact the Ombudsman for Children’s Office.

We hope that we have been able to resolve your complaint satisfactorily. However, if you remain unhappy with our response then you can refer your complaint to the Office of the Ombudsman. The Ombudsman is fair, independent, and free to use. The Ombudsman will ask you for details of your complaint and a copy of this letter/email (our final response to your complaint).

The best way to contact the Ombudsman is by: • Clicking on the ‘Make A Complaint’ link at www.ombudsman.ie • Or writing to: Office of the Ombudsman, 6 Earlsfort Terrace, Dublin 2, D02 W773 • Or calling the Ombudsman on 01 639 5600 if you have any queries or if you need help making your complaint.

Office of the Ombudsman

t 01 8656800 Locall 1800 202040 e [email protected] 52-56 Great Strand St Dublin 2

34 Policies, Procedures & Guidelines Polasaithe, Nósanna Imeachta & Treoirlínte

The Institute recognises the right to dignity of every individual associated with it, and it expects that each of them will be treated with consideration, courtesy and respect, without harassment, or physical or verbal abuse. Every member shall refrain from conduct liable to infringe the rights of others. DkIT Code of Conduct does not reduce your legal rights.

Its goal is to maintain a suitable academic environment for all in the Institute and to ensure that your rights as a student member will not be less than the rights of other members of the Institute. A Discipline Committee appointed by the Academic Council will oversee all matters of student discipline.

Office of the Ombudsman t 01 8656800 Locall 1800 202040 e [email protected] 52-56 Great Strand St Dublin 2

35 DkIT Code of Conduct and Disciplinary Procedures

The Code of Conduct iscurrently under review, the revised code will be communicated to all students when available. Staff members are bound by the Staff Discipline Code. As a student member, you must observe the Student Code of Conduct. You need to inform yourself about the regulations that concern the use of particular Institute facilities, laboratories, procedures (including those relating to examinations and assessment) and equipment. Authorised members of the Institute can enforce these regulations under this Code.

Contents 1 Introduction to Code of Conduct and Disciplinary Procedures 2 General Principles 3 Student Identity Card 4 Breaches of Code of Discipline 5 Reporting Offences

Appendix A Major Offences, Procedures & Penalties Appendix B The Discipline Committee Appendix C Appeals

1 Introduction to the Code of Conduct 1.1 Dundalk Institute of Technology is an institution established by the Regional Technical Colleges Act, 1992.

1.2 The members of the Institute are a the members of the Governing Body b the members of the Academic Council c the members of staff d the registered students e the graduates f such other persons as the Governing Body may appoint as members.

1.3 The President is the Chief Officer of the Institute. The President, the Governing Body and the Academic Council perform the functions prescribed by the 1992 Act, and as may be directed by the Minister from time to time.

36 1.4 The Governing Body has overall responsibility for the regulation of Institute affairs. The Academic Council is responsible, subject to the approval of the Governing Body, for making the Academic Regulations of the Institute. The responsibility for controlling and directing the activities of the Institute and controlling the conduct and actions of the students rests with the President and with the Institute’s delegated officers. These include the Registrar, Heads of School, Heads of Department, Librarian, Academic Administration & Student Affairs Manager, Computer Services Manager, Restaurant Manager and other duly authorised persons.

1.5 The Code of Conduct consists of the code published in this document and its appendices and any detailed regulations that relate to, or are published for specific areas or activities, for example, examinations, laboratories, workshops and the library. The Code also includes the regulations of relevant awarding authorities. When the Institute makes changes to the Code, they are approved by the Academic Council. Changes to other regulations are notified to the Academic Quality Sub-Committee and published in notices to students.

1.6 Copies of this Code are published annually and are available from the Academic Administration Office. You get a copy at registration and it will be on view in the Library, in School/Departmental Offices and at the Students’ Union.

2 General Principles

2.1 All members and committees of the Institute shall observe natural justice and fair procedures in respect of this Code of Conduct, and no penalty will be imposed on you as a member of the Student Body except in accordance with this Code.

2.2 You should act in accordance with this Code of Conduct and with the published regulations of the Institute, and you should maintain acceptable standards of behaviour and act in a law-abiding, mature and honest fashion.

37 2.3 You should treat others with respect for their person and their rights, whether in the Institute or elsewhere, and avoid conduct which infringes upon the rights or lawful activities of others, or which brings the Institute into disrepute. You should treat Institute property and/or facilities with respect and not use them when you are not authorised to do so. This includes all property and/or facilities being used by or under the control of the Institute.

2.4 When you report for a class, laboratory, workshop session or if you seek to use any other Institute facility, the Institute staff member in charge has the right to exclude you, if in his or her opinion, you appear to be under the influence of alcohol, drugs, or other substances and/or if your behaviour represents a threat to yourself or others. In all such cases you may be required to produce medical certification confirming that you are fit to resume classes/ activities If you dispute this opinion, you must appeal in writing, outlining the grounds or reasons for the appeal within 5 working days to the appropriate Head of School/Department/Section. See Appendix C: Appeals C.1.

2.5 This Code applies: • To all registered students of the Institute both on and off campus • To students on work experience where that is part of their programme of study • To students on exchange programmes in other Institutes • To students on off-campus assignments which are part of their programme of study • To acts or omissions of students when they are representing the Institute, or at any Club or Society, which would violate this Code if done in the Institute

3 Student Identity Cards

3.1 A Student Identity Card is issued to you following registration. It is non-transferable and if you lose it or it is stolen or destroyed, you must report this to the Registrar’s Office at once. You can get a duplicate card if you pay the appropriate fee.

3.2 The card remains the property of the Institute at all times. It is your proof that you are entitled to use the Institute’s facilities. You must produce it or give it up on demand to any authorised member of Institute staff. You are entitled to ask the staff member to identify him/herself. In cases of emergency, a student may get a temporary identification form from the School Office.

38 4 Breaches of Code of Discipline

4.1 An act or omission by you • Disorderly conduct, • which adversely affects including being unfit the rights of any other for admission to class, member of the Institute, laboratory, workshop or or other Institute facility • which disrupts the orderly • Being in unauthorised and responsible conduct areas without permission of any Institute activity, • Failing to identify yourself or which violates any to a member of Institute Institute regulation or this staff on request Code, is a breach of the • Causing minor damage to Code of Discipline. Institute property

4.2 Any alleged incident of 4.4 Major Offences unlawful behaviour may The following are defined as immediately be referred to examples of major offences: the Garda Síochána. In the • Criminal damage, major event of Gardaí investigating a or repeated incidences student, the Institute reserves of anti-social behaviour the right to additionally including racism, implement the disciplinary excessive noise, littering, process. nuisance behaviour, drunkenness and disorderly behaviour or 4.3 Minor Offences the repeated facilitation of such behaviour The following are defined as • Serious breaches of examples of minor offences: examination regulations • Anti-social behaviour including impersonation, including, excessive copying, cheating or noise, littering, nuisance plagiarism behaviour, drunkenness • Giving false or misleading and disorderly behaviour information to the or the facilitation of such Institute calculated to behaviour mislead or deceive • Violation of detailed • Malicious destruction, regulations damage or misuse of Institute property

39 • Forgery, alteration or production, display or misuse of any Institute circulation of written document, record, stamp words, pictures or other or identity card material), if the action or • Forcible or unauthorised conduct is unwelcome to the occupation of Institute recipient,and could reasonably buildings be regarded as offensive, • Physical abuse of another humiliating, or intimidating. person The harassment has to be based on or motivated by • Bullying one or more of the nine • Sexual harassment relevant characteristics of • Unwanted interference the person targeted. These with Institute’s safety are: Marital Status, Age, equipment, alarms, Sexual Orientation, Family fire-fighting equipment Status, Race, Gender, or failure to comply with Religious Belief, Disability and a reasonable request Membership of the Travelling by staff with regard to Community. situations that endanger life, health or property 4.4.3 Sexual Harassment • Repeated or aggravated The definition of sexual incidents of minor harassment is similar to that of offences harassment but with a sexual element. It includes 4.4.1 Bullying any unwelcome act of physical Bullying is defined by the intimacy, unwelcome request Health and Safety Authority for sexual favours, other as Repeated inappropriate acts or conduct including behaviour, direct and indirect, spoken works, gestures, or whether verbal, physical or the production, display or otherwise, conducted by circulation of written words, one or more persons against pictures or other material another or others, at the place that is unwelcome and could of work and or in the course reasonably be regarded as of employment, which could sexually offensive, humiliating reasonably be regarded as or intimidating. It does not undermining the individual’s refer to human interaction right to dignity at work. or behaviour that is mutually acceptable to the parties involved. 4.4.2 Harassment Equality legislation in Ireland 4.4.4 Bullying, Harassment and defines harassment as any act Sexual Harassment may be or conduct (including spoken dealt with by a separate and words, gestures, or the specific Institute policy. In this event, the Institute will advise students accordingly.

40 5 Reporting Offences

5.1 A student who wishes to b verify your student identity, make a complaint should and do so either to his/her Head c report the matter to the of Department or to the Disciplinary Officer Disciplinary Officer. together with details of the alleged offence. 5.2 The Head of School/ Department/Function or other 5.3.1 In the case of minor offences authorised Institute officer is the Head of School/ responsible for maintaining Department/function or that order in particular areas of officer’s deputy may act responsibility and for the in place of the Disciplinary administration, in the first Officer. instance, of the Institute’s Code and regulations. Cognisance should be given 5.3.2 When the Disciplinary Officer to point 2.4. Where there is an receives a report under 5.2 immediate issue that needs (c) above, he/she will consult to be dealt with to maintain with at least two other persons order the appropriate Head of who, under Appendix B of School, Department, Section this Code, can be members may suspend a student for of the Institute’s Disciplinary a specified time providing Committee. They will decide them with written notification whether the incident appears of their decision and the to be a major or a minor one. appeals mechanism. Every student is responsible in the 5.4 If not previously involved, the first instance to this official appropriate Head of School/ for his/her acts or omissions. Department/ Function will If he/she reasonably believes be notified of any alleged a penalty might be imposed offence, and this person may on you under this Code of make a written submission to Discipline, he/she will: the Disciplinary Officer. a inform you of the alleged offence 5.5 If the Disciplinary Officer, in consultation as above in 5.3.2, finds that you have committed

41 Policies, Procedures & Guidelines cont.

a minor offence, he/she may 5.6 The procedures described in impose what he/she considers the remaining parts of this a suitable penalty on you. Code apply This process will normally be • if you do not accept this completed and the outcome finding, or notified to you within fifteen • if you do not comply with working days from the report any penalty, or of the incident. When you accept this finding, the if the Disciplinary Officer finds incident, under this Code, is that you have committed a regarded as closed. serious offence, the 15-day period mentioned in 5.5 may be extended by the Disciplinary Officer only when it is in the interest of the student. Any incident that is not proceeded within the timescale above will lapse.

42 Appendix A: Major Offences, Procedures & Penalties

A1 If the Disciplinary Officer this notice, to comply with the has decided that a major decision of the committee, offence appears to have you commit further offence, been committed, the Institute and so you may be liable for Disciplinary Committee will further disciplinary action. deal with the matter. The If a charge of misconduct is Disciplinary Officer will: not proceeded with inside • Give you five working 25 working days, it will lapse days notice in writing and you will not be liable for of the meeting of this further proceedings in regard Committee to it. • Notify you of the alleged offence; your right to be A3 However, notwithstanding represented and to make A.2 above, in exceptional personal representations circumstances, such as a • Send you a copy of student(s) facing criminal the Institute’s Code of charges, or unavoidable Student Discipline and changes or absences of of the evidence against staff,the Discipline Committee you, including the report may extend this period and sent to the Discipline give you written notice of this Committee by the decision. Disciplinary Officer A4 If the Discipline Committee A2 If you are a student on an decides that your conduct Institute programme, which is was a breach of the Code jointly sponsored or provided of Student Conduct, it may with another provider, impose any of the following that provider will have the sanctions, or others, or a opportunity to nominate combination of them, which it an extra member to any judges appropriate: disciplinary hearing. • A fine of not more than €1,000 After the meeting of the • Temporary or permanent Discipline Committee, its exclusion from certain chairperson will notify you (in Institute facilities, events writing within three working or activities days) of its decision, any • Suspension from the penalty and any rights of Institute for a stated appeal against its decision. If period or until loss or you fail, within one month of damage is made good receiving

43 Policies, Procedures & Guidelines cont.

• Being disqualified from examinations or Appendix B: examination sessions for The Discipline a stated period • Being excluded from Committee having results, grades or assessments considered B1 The Institute will designate by an examination board a panel of members who will be eligible to be members of • Temporary or permanent a Discipline Committee from expulsion from the among the following: Institute • The Academic • Deprivation or withholding Administration and of any award, prize or Student Affairs Manager qualification (AASAM) (or a duly • Imposition of voluntary appointed substitute) work in the Institute or who shall be chair of the the community in lieu of committee financial penalty • A student who is a • Require you to surrender member of the Academic your student identity card Council or who is for a specified period appointed by that Council or who The Committee may also • Is a registered post- require you to make an graduate research apology to any person student, or is eligible offended by your conduct. for appointment in accordance with a previously minuted decision by the Academic Council • The Heads of School or Heads of Department who are not the heads of your school or department, academic staff members nominated by heads of School • The committee may obtain the advice of relevant experts.

44 B2 The quorum for a meeting of B4 You are entitled to the the committee will be at least presence of an advocate of two members, including the your choice. Both you and chairperson (or deputy). The the discipline committee will composition of the panel will, be entitled to be heard and to as far as practicable, take respond and afterwards, the account of the need for an chairperson will invite both appropriate level of gender sides to address concluding balance in the light of your remarks to the discipline gender and the circumstances committee. of the conduct. B5 The Discipline Committee B3 If the Committee cannot meet, will consider its decision in for any reason whatsoever, private. the Academic Administration If the decision is that your and Student Affairs Manager, conduct is a breach of the or his/her deputy may act in student code the Committee lieu of the Committee. If a will ask both sides to make person who might otherwise submission to it about the be a member of the Discipline penalty to be imposed. Committee has previously been involved in the case, he/ B6 The Committee will consider she shall not be a member these representations and and shall be replaced by an decide on the penalty. It will alternate. inform you of its decision in writing within one week of the end of the meeting.

45 Policies, Procedures & Guidelines cont.

Appendix C: Appeals C1 Discipline Code Decisions An appeal can go forward only by the appropriate Head of if you can show that School, Department, Section • There was a substantial and the Disciplinary Officer irregularity in the making may be appealed in writing of the original decision; stating the grounds or reasons or you can bring new for the appeal within 10 evidence which could working days,either by you materially affect the or by any other complainant, decision; or to the Institute’s Discipline • There were extenuating Committee. Such a decision factors which could may not be further appealed affect the decision and under this Code. the parties to the original decision were unaware of C2 The Discipline Code Appeals these; or Committee must hear any • Bring forward any matter appeal submission against which the Appeals a decision by the Discipline Committee deems proper Committee. You have three to consider. working days only from notification of the disciplinary decision, in which to bring C3 The Discipline Committee an appeal. You must do this or (where appropriate) in writing to the Academic the Appeals Committee Administration and Student will consider the appeal Affairs Manager’s Office submission and decide and state the following: the whether to allow the appeal grounds or reasons for the to go forward. Where it appeal, the appropriate written so decides, the Appeal evidence or notice of whatever Committee will receive a new oral evidence supports report from the Disciplinary the appeal. Officer or from the Discipline Committee. This report will contain notice of the decision under appeal, the evidence and the penalty imposed and the student will receive a copy of this material at least two working days before

46 the meeting to consider the of the student’s school), a appeal. Where it decides member of the Academic that the appeal shall not Council nominated by the go forward, it will send the Registrar from a different student a written notice of this school. The Appeals from the Disciplinary Officer Committee acts on behalf of within five working days of the the Board of Governors and decision. the Academic Council in the matter of appeals. C4 In an appeal hearing, the student or appellant shall be Amendments to the Code first to present his/her case, of Conduct and Disciplinary and then the Disciplinary Procedures will be made Officer (or other Institute from time to time, and these officer) shall be heard. After will be included in later this the student or appellant editions. Where amendments is entitled to be heard in reply. to this Code are made and The Appeals Committee will a later edition of the Code be entitled, at its discretion, incorporating these is not to hear such evidence as it yet available, details of deems fit. If the appeal is amendments will be displayed against a penalty the Appeals on notices in the Institute Committee may uphold, set and will be available from aside or vary the original the Academic Administration decision. If the offence was a and Student Affairs minor one, the revised penalty Manager’s Office, the Library, may exceed the maximum the Students’ Union and penalty normally to be SchoolOffices. imposed in such cases.

C5 Composition of Appeals Committee: The Registrar of the Institute (or Nominee) acts as chair of the appeals committee. Its members will be the Registrar (or Nominee), the Vice-Chair of the Academic Council (or Nominee), or (if this Vice-Chair is a member

47 DkIT Regulations for the Conduct of Examinations

This Policy Statement outlines to students the regulations for the conduct of examinations. 1. You should arrive at the examination venue, prepared to be seated fifteen minutes prior to the start of the examination; you should only enter the examination room when instructed by the Invigilator to do so. If you arrive late, you must go directly to the invigilator before taking your seat. You are not permitted to enter the examination venue once the examination has been underway for 30 minutes.

2. You must not bring into an examination room any books, papers or information recorded in any form (except for any specified unmarked text allowed by the examiners). It is your responsibility to ensure that no such material is brought into the examination hall. [For ‘Open Book’ examinations, see item 23 below].

3. You should sit in the area of seating indicated by the Invigilator and/or indicated on the notices displayed outside the examination room and on departmental notice boards.

4. During the formal examination sessions you must sign two attendance sheets, which the Invigilator will circulate.

5. You must place your student cards on your desk so that one of the invigilators can check it, without any disturbance, after the start of the examination.

6. You must not turn over the examination paper on the desk until the Invigilator asks you to do so.

7. You may use a calculator except in circumstances where this is expressly forbidden. No smart watches, laptops, netbooks, e-readers (Kindles etc.), electronic dictionaries, iPads or tablet PC’s, or any other device with data storage or communication capacity are permitted into the examination venue. Specific electronic equipment (such as laptops and/or Dictaphones) may be used in exceptional circumstances (by, for example, students with disabilities and/or specific learning difficulties), but only by express prior written arrangement with the Disability Officer.

48 8. You are permitted to bring 11. Any student who is a non- your mobile phone/handheld native English speaker is electronic device (including permitted to bring a clean, iPods, MP3 players) into paper copy of a direct the exam venue but it translation dictionary (unless must be switched OFF specified). and placed under your chair. Any student found in 12. For formal examinations breach of this regulation will sessions only, the examination have their mobile phone/ centre will supply answer handheld electronic device books and graph paper as confiscated. A release fee required. Rough notes may of €50 will be charged. The only be made in the answer Institute is not responsible for books provided. You may not loss or damage to confiscated take answer books or parts mobile phones/ handheld of books, whether used or electronic devices. unused, from the examination Subsequent breaches may room. result in further disciplinary proceedings. 13. If you hand up additional 9. material, other than a single It is your responsibility to answer book, you must use ensure that you have an a treasury tag to hold them adequate supply of pens, together. Invigilators will pencils, ink, correcting fluid, supply these. drawing instruments etc. as you need. 14. You are not permitted to leave the examination room 10. You may not use dictionaries during the first hour of an and other reference books examination. If you wish unless expressly approved. to leave the examination Your examination paper will room temporarily, after carry this approval where it the first hour, you must be applies. Mathematical and accompanied by an Invigilator. statistical tables, if required, You cannot leave the room will be supplied. temporarily during the first hour unless you have a medical certificate for this.

49 Policies, Procedures & Guidelines cont.

15. If you wish to withdraw early 19. If you are distressed from the examination you may or ill during formal examination not leave the examination sessions you may be permitted room, except in an emergency, to leave the examination during the first hour of the room temporarily during an exam. examination, accompanied by an Invigilator, and 16. If you leave after the first hour subsequently return to you must do so quietly. complete the examination, providing the continuity and quality of supervision is not 1 7. If you arrive late you will affected. The Invigilator may, not be admitted to the if deemed necessary, give you examination room more than a time extension at the end of thirty minutes after the start the examination equal to the of the examination. Extra time period of absence. will not normally be allowed. In exceptional circumstances, only for formal examination 20. Before leaving the session, and providing that no examination room, all other candidate has withdrawn candidates (including those and left the examination withdrawing early) must hand room, you may be admitted in their answer books to the later at the discretion of Invigilator. the Examinations Officer or Academic Administration & 21. An invigilator has the right Student Affairs Manager. to check and search your person and/or desk and has 18. You must not, on any pretext the right to remove and retain whatever speak to or have any material which is not any communication with any permitted in the examination other candidate, or attempt to room, to note your name and copy from another candidate. seat number and confiscate If you need to ask a question your identity card. You will or obtain extra stationery, be allowed to complete the you should raise your hand. examination. Complete silence must be observed in the examination 22. Spot checks may be carried room. out during each examination.

50 23. [For Open Book Examinations only, when specified on the examination cover sheet]: Use of appropriate written or printed notes, course-related materials and reference papers or books IS PERMITTED. These materials can only be brought into the examinations hall BEFORE the exam paper is given out. No materials whatsoever are to be brought into the examinations hall AFTER the exam paper has been given out and the exam has commenced

51 Getting to DkIT Ag dul go ITDD

Arriving by Bus

There are a large number of buses servicing the DkIT and Dundalk area daily. Some of the routes include: Route 1 Moynalty, Kells, Navan, Wilkinstown, Castletown, DkIT Route 2 Bailieborough, Kingscourt, Drumconrath, Ardee, DkIT Route 3 Trim, Navan, Slane, Collon, DkIT Route 4 Dún-a-Rí Gates, Kingscourt Road, Ballalley, Magheracloone Chapel, Referagh, Boylands Cross, DkIT Route 5 Carrickmacross, Essexford, Knockbridge, DkIT Route 6 Philipstown, Ardee, DkIT Route 7 Dublin, Drogheda, DkIT Route 8 Dunshaughlin, Ashbourne, Ratoath, Duleek, DkIT Route 9 Corduff, Carrickmacross, DkIT Route 10 Annagassan, Castlebellingham, Dromiskin, Muirhevnamor, DkIT Route 11 Monaghan, Castleblayney, Dundalk, DkIT Route 12 Omeath, Carlingford, Greenore, Dundalk Route 13 Ardee, Tallanstown, Louth, Knockbridge, Dundalk Route 14 Newry, Dundalk Route 15 Armagh, Dundalk Route 16 Belfast, Sprucefield, Banbridge, Newry, Dundalk

Please check out following homepages for timetables and updated routes:

Bus Eireann www.buseireann.ie Local & National Services Translink www.translink.co.uk Services from NI Halpenny Travel www.halpennytravel.com Local Services Matthews Coach www.matthews.ie Dublin, Drogheda, Dundalk Royal Breffni Tours www.royalbreffnitours.com/dundalk Meath, Cavan, Louth Finlay Coaches www.finlaycoaches.com Ardee, Dundalk Finegan Coaches www.robbiefinegancoaches.goldenpages.ie Carrickmacross - Dundalk East Coast Travel www.eastcoasttravel.ie Newry - Dundalk

Arriving by Train For updated timetables and routes go to www.irishrail.ie or www.translink.co.uk/ enterprise

52 Campus Map Treoir Champais

1 Dr. T.K. Whitaker Building 6 Department of Hospitality (Reception, Admissions, Library) 7 Faulkner Building (Student 2 Regional Development Centre Services and Multi-Purpose 3 School of Engineering Centre) 4 Department of Applied 8 Outdoor Sports Changing Facilities Sciences 9 Muirhevna Building (Department 5 School of Business and of Nursing, Midwifery and Health Humanities Studies) 10 Campus Restaurant 11 MacAnna Theatre 12 Carroll’s Building (School of Informatics and Creative Arts) 13 Apprenticeships 14 Student Accommodation 15 Crowne Plaza Hotel 16 DkIT Sports Complex

Buses direct to Dublin city centre

Approx. journey time is 1 hour Approx. 10 minutes walk Dundalk Institute of Technology

2021 - 2022

Dundalk Institute of Technology Dundalk County Louth Ireland A91K584

Ionad um Fhoghlaim ar Feadh an tSaoil Institiúid Teicneolaíochta Dhún Dealgan Dún Dealgan Contae Lú Éire A91K584 Student Services Handbook 2021 - 2022 Student Services Main Reception t +353 42 9370200 e [email protected]

Student Services t +353 42 9370240 e [email protected]

Academic Administration t +353 42 9370230 e [email protected]