Event Information – V3

Mighty Hoopla - 2019 Appendix C - Event Information – v3 Event Information Mighty Hoopla 2019 CONFIDENTIAL This document is updated monthly and supersedes all previous versions. Please check the version number and date that it was updated. It is your responsibility to ensure that you are working from the correct document. 1. Dates and Timings Major Events Saturday 8 June 19 Sunday 9 June 19 Mighty Hoopla Cross The Tracks Gates Open 12:00 12:00 Alcohol Served until 22:00 21:15 Sound Curfew 22:30 22:00 Site Clear 23:00 22:15 Timings subject to license 2. Attendance The current expected Maximum adult ticket sales for any event will be 19, 9 9 9 . Final attendance figures for each event day will be announced nearer the event. Provisions will be adjusted for expected attendance figures accordingly. 3. Main Stage Audience Viewing Capacity The available audience viewing area in front of the main stage has been calculated at a minimum of 7000m2, excluding all structures and sterile areas; this gives a capacity for that area of the arena of 17500 based on an average audience density of 0.4m2 per person across the viewing area. It is unlikely that all audience members would be at the main stage area at the same time. Document Updated: 30/01/2019 1 of 5 Mighty Hoopla - 2019 Appendix C - Event Information – v3 4. Programming and event line up The first wave of artists to be announced for this year’s Mighty Hoopla are All Saints, Bananarama, Liberty X, Jamelia, Samantha Mumba, Tove Lo + Club Night Bill, with more artists to be announced. The programming across the event is largely pop music focussed to create a fun, party atmosphere. Cross The Tracks are yet to announce their artists but will be focussed on soul, jazz and funk with a mix of international, national and local talent. The programming will be aimed at a family-friendly audience. Document Updated: 30/01/2019 2 of 5 Mighty Hoopla - 2019 Appendix C - Event Information – v3 5. Terms & Conditions 5.1. Age Policy The organisers will support the licensing objectives to create a safe event. A suitable Child Protection Policy will be in place for the events. This will be agreed on an annual basis with the Multi Agency Planning Group. For 2019 events, age restrictions are as follows: Date Event Age Restrictions Saturday 8 June 2019 Mighty Hoopla Over 18’s Sunday 9 June 2019 Cross The Tracks All Ages When the event is open to all ages for Cross The Tracks on Sunday 9th June, the following ticketing and entry conditions will apply: • Children of all ages are permitted (subject to being accompanied by an adult as defined in the entry T&Cs below) • Babies and children under 10 do not need a ticket, so enter free of charge. • Children aged 10 and over require their own ticket charged at 50% of the adult ticket price. • The adult ticket price will apply from the age of 18. All children and young persons up to and including the age of 17 must be accompanied by an adult over the age of 26. This MUST be the parent, legal guardian or nominated guardian of the young person. An adult over the age of 26 can accompany a maximum of 4 young persons. 5.2. Ticket T&C’s The following entrance and ticket purchase terms and conditions apply to Mighty Hoopla and are listed on the event website. TERMS & CONDITIONS 1. These Terms & Conditions a. Mighty Hoopla Ltd (“we”) are the promoters and organisers of the Mighty Hoopla Festival (“the event”). b. The following terms and conditions are in place to ensure the safety and security of everyone at Mighty Hoopla. c. By purchasing a ticket or accepting a guest ticket for the event from any outlet and entering the event as a ticket holder or guest you are agreeing to these Terms & Conditions. d. We reserve the right to vary these Terms and Conditions from time to time. Any updates will be published on the Mighty Hoopla website and at the entrances to the event. 2. Age Policy a. Mighty Hoopla is an over-18’s event. b. Proof of age in the form of recognised photographic ID may be required on entry and in order to purchase alcohol. A challenge 25 policy will be in operation at the bars. c. Babes in arms are not permitted at the event. 3. Ticket Purchase a. Only tickets bought from authorised agents will be valid for entry – you can find a list of authorised agents on the Mighty Hoopla website. b. Tickets are non exchangeable, refundable or transferable. Re-sale or attempted re-sale is not allowed. Where there has been a breach of this condition (or breach of any other terms Document Updated: 30/01/2019 3 of 5 Mighty Hoopla - 2019 Appendix C - Event Information – v3 and conditions), we reserve the right to cancel the tickets and refuse entry to the event without refund or compensation. c. Eight tickets maximum per transaction d. Tickets, wristbands or other forms of accreditation to the event remain the property of the event for security purposes, and may be recalled at any time. e. Ticket holder names must be provided at point of purchase. No name changes will be made after purchase f. Tickets may not be used as part of a promotion, competition, advertising, or be given away as part of a product or service package or for commercial gain. g. We are not liable for any tickets that have been lost or stolen. h. Those collecting tickets by box office collection should bring the card with which they have made their booking and their confirmation code, personal ID is also advisable. Where the person collecting is not the card holder a signed letter of authorization from the card holder is required along with the confirmation code of the booking and personal ID for those collecting. This signed letter of authorization should describe the individual who will be collecting the tickets and should contain the last 4 digits of the card used to make the booking. i. Where multiple tickets have been bought in one transaction, all members of the party must arrive at the same time. 4. Entrance Policy a. There is no re-admittance to the event – please make sure that you have everything you need to enjoy your day. b. The organisers reserve the right of refusal of admission, whereupon the ticket will be refunded. c. All ticket holders and guests must consent to a security search of persons, clothing, bags and any other items deemed necessary, as a condition of entry. Prohibited items (including those outlined in these terms & conditions as well as on the Mighty Hoopla website) will be confiscated and disposed of. No facilities exist to store prohibited items at the event entrance. d. The organisers retain the right to conduct further searches during the event should they have a reasonable suspicion that any of these conditions have been breached. e. Various items are prohibited at Mighty Hoopla to keep the event safe and to allow us to comply with the licensing objectives. A full list of prohibited items is available at the Mighty Hoopla website – however we draw your attention to the following categories: i. Food and Drink – You may not bring any food or drink (including alcohol) to the event with the exception of sealed bottles of water up to 1 litre in size. There is a full range of licensed bars and food outlets inside the event, and free drinking water points throughout the site. ii. Drugs / Controlled Substances – The law of the land applies to Mighty Hoopla as much as anywhere else – do not bring drugs to Victoria Park as they will almost certainly be found as you enter the event, you will be ejected and passed to the police iii. ‘Legal’ Highs / Nitrous Oxide etc– these categories of so-called ‘legal’ highs are specifically prohibited at Mighty Hoopla, as we recognise that they have the potential to be just as harmful as other controlled substances. This applies equally to any substance that can’t be identified by our security team. iv. Weapons – weapons, or anything that could be considered a weapon, is prohibited at the event. v. Animals – only registered assistance dogs are permitted at the event – please contact our access team to discuss your requirements before the event. vi. Bicycles – Mighty Hoopla encourages you to cycle to the event. No bikes, or other forms of transport, are permitted in the event site. Please only use designated bike parking facilities. vii. Valuable items – Mighty Hoopla is a busy event and it’s easy to misplace items while you’re having fun. We do not take any responsibility for items lost at the event and recommend that you avoid bringing valuable items to the event where possible. If you do lose something, visit our welfare tent on the day, or contact us through the website after the event. Document Updated: 30/01/2019 4 of 5 Mighty Hoopla - 2019 Appendix C - Event Information – v3 viii. Dangerous items – the following are considered dangerous and are not permitted. Glass in any form, cans or metal containers, spray cans, gas cannisters or compressed gas in any container, fireworks, flares, smoke cannisters, chinese lanterns, camping stoves or cooking apparatus, explosives, firearms, knives or blades, replica weapons of any sort, large golf umbrellas, stools / camping sticks / chairs or other furniture, gazebos or parasols, sports equipment, flags and banners, megaphones, amplification equipment, klaxons, airhorns, large bags, hi-visibility tabards or similar.

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