Council Minutes

Council Minutes UNCONFIRMED ORDINARY COUNCIL MEETING 7.00pm, 30 October, 2007 Civic Centre, Dundebar Road, Wanneroo UNCONFIRMED MINUTES OF ORDINARY COUNCIL MEETING HELD ON TUESDAY 30 OCTOBER 2007 CONTENTS ITEM 1 ATTENDANCES 4 ITEM 2 APOLOGIES AND LEAVE OF ABSENCE 4 ITEM 3 PUBLIC QUESTION TIME 5 PQ04-10/07 MRS A HINE, DUNDEBAR ROAD, WANNEROO 5 ITEM 4 CONFIRMATION OF MINUTES 7 OC02-10/07 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 9 OCTOBER 2007 7 OC03-10/07 MINUTES OF SPECIAL COUNCIL MEETING HELD ON 22 OCTOBER 2007 7 ITEM 5 ANNOUNCEMENTS BY THE MAYOR WITHOUT DISCUSSION 7 ITEM 6 QUESTIONS FROM ELECTED MEMBERS 8 CQ01-10/07 CR HUGHES – STANDING ORDERS AND CODE OF CONDUCT 8 ITEM 7 PETITIONS 8 NEW PETITIONS PRESENTED 8 PT02-10/07 OBJECTION TO PROPOSED MONTESSORI-TYPE CHILD CARE FACILITY ON LOTS 614 AND 435 PISSARO CRESCENT, ASHBY 8 UPDATE ON PETITIONS 8 PT01-10/07 OBJECTION TO CLOSURE OF ROAD RESERVE, CALABRESE AVE, WANNEROO 8 ITEM 8 REPORTS 9 DECLARATIONS OF INTEREST BY ELECTED MEMBERS, INCLUDING THE NATURE AND EXTENT OF THE INTEREST. DECLARATION OF INTEREST FORMS TO BE COMPLETED AND HANDED TO THE CHIEF EXECUTIVE OFFICER. 9 CITY OF WANNEROO MINUTES OF ORDINARY COUNCIL MEETING 30 OCTOBER, 2007 II PLANNING AND DEVELOPMENT 9 TOWN PLANNING SCHEMES AND STRUCTURE PLANS 9 PD04-10/07 PROPOSED AMENDMENT NO. 78 TO DISTRICT PLANNING SCHEME NO. 2 - RECODING LOTS 611, 700-701 HADLOW PLACE AND LOTS 612 & 702 DOVER COURT, MARANGAROO FROM R20 TO R40 9 DEVELOPMENT APPLICATIONS 10 PD05-10/07 PROPOSED CHILD DAY CARE CENTRE, LOT 549 SANTA BARBARA PARADE (218), QUINNS ROCK 10 DELEGATED AUTHORITY REPORTS 12 PD06-10/07 DEVELOPMENT APPLICATIONS DETERMINED BY DELEGATED AUTHORITY FOR SEPTEMBER 2007 12 PD07-10/07 SUBDIVISION APPLICATIONS DETERMINED UNDER DELEGATED AUTHORITY DURING SEPTEMBER 2007 25 INFRASTRUCTURE 27 IN07-10/07 TENDER NO. 07032 - SUPPLY AND DELIVERY OF PRECAST STORMWATER DRAINAGE PIPES AND AUXILIARY PRODUCTS 27 IN08-07/10 INTRODUCTION OF A UNIVERSAL RECYCLING CART SERVICE 27 IN09-10/07 FATAL CRASH REPORT - OLD YANCHEP ROAD - CORRECTIVE ACTION 28 CORPORATE SERVICES 30 FINANCE 30 CS04-10/07 WARRANT OF PAYMENTS - FOR THE PERIOD TO 30 SEPTEMBER 2007 30 CS05-10/07 FINANCIAL ACTIVITY STATEMENT FOR THE PERIOD ENDING 30 SEPTEMBER 2007 81 CS06-10/07 CHANGE BASIS FOR VALUATION OF LAND - VARIOUS PROPERTIES 85 COMMUNITY DEVELOPMENT 85 LEISURE & LIBRARY SERVICES 85 CD06-10/07 COMMUNITY ART PARTNERSHIPS APPLICATION 85 RANGER & SAFETY SERVICES 86 CD07-10/07 APPLICATION TO KEEP MORE THAN TWO DOGS 86 GOVERNANCE AND STRATEGY 87 GOVERNANCE 87 GS04-10/07 DONATION REQUEST TO BE CONSIDERED BY COUNCIL 87 CITY OF WANNEROO MINUTES OF ORDINARY COUNCIL MEETING 30 OCTOBER, 2007 III CHIEF EXECUTIVE OFFICE 88 GENERAL 88 CE02-10/07 DONATION REQUESTS CONSIDERED UNDER THE DELEGATED AUTHORITY OF THE ACTING CHIEF EXECUTIVE OFFICER 88 ITEM 9 MOTIONS ON NOTICE 91 MN04-10/07 COUNCILLOR NEWTON - TEMPORARY PARKING PERMITS PALTARA WAY WANNEROO 91 ITEM 10 URGENT BUSINESS 92 ITEM 11 CONFIDENTIAL 92 CR03-10/07 ADOPTION OF DROVERS PLACE PRECINCT STRUCTURE PLAN NO. 47 93 CR04-10/07 APPOINTMENT OF DIRECTOR GOVERNANCE & STRATEGY AND DIRECTOR CORPORATE SERVICES 93 ITEM 12 DATE OF NEXT MEETING 94 THE NEXT ORDINARY COUNCILLORS BRIEFING SESSION HAS BEEN SCHEDULED FOR 6.00PM ON TUESDAY, 13 NOVEMBER 2007, TO BE HELD AT THE CIVIC CENTRE, DUNDEBAR ROAD, WANNEROO. 94 ITEM 13 CLOSURE 94 CITY OF WANNEROO MINUTES OF ORDINARY COUNCIL MEETING 30 OCTOBER, 2007 4 MINUTES Please refer to agenda for details of full reports and attachments. The Deputy Mayor declared the meeting open at 7.00pm Item 1 Attendances JON KELLY, JP Mayor (arrived 7.15pm) Councillors: FRANK CVITAN, JP Central Ward DOT NEWTON Central Ward GLYNIS MONKS Central Ward TRACEY ROBERTS Coastal Ward IAN GOODENOUGH, JP Coastal Ward RUDI STEFFENS Coastal Ward BOB SMITHSON Coastal Ward LAURA GRAY, JP North Ward PAUL MILES North Ward BRETT TREBY South Ward ALAN BLENCOWE South Ward COLIN HUGHES South Ward MAUREEN GRIERSON South Ward NGUYET-ANH TRUONG South Ward Officers: C JOHNSON Chief Executive Officer F BENTLEY Director, Community Development D BLAIR Director, Infrastructure R ZAGWOCKI Director, Planning & Development J LOVE Acting Director, Governance & Strategy J MACNAMARA Manager, Marketing Services L BURT Minute Officer Item 2 Apologies and Leave of Absence Nil. The Deputy Mayor advised that the Mayor had been detained whilst undertaking official duties on behalf of the City of Wanneroo , and was expected to be in attendance shortly. There were 13 members of the public and one member of the press in attendance. CITY OF WANNEROO MINUTES OF ORDINARY COUNCIL MEETING 30 OCTOBER, 2007 5 Item 3 Public Question Time PQ04-10/07 Mrs A Hine, Dundebar Road, Wanneroo Questions Received At The Meeting Question 1 – Road Map of Central Wanneroo Area Does Council have a final holistic map of any changes to the central Wanneroo area of roads, in and out, which may be affected by new development? Response by Deputy Mayor Question taken on notice. Further Response by Director, Planning and Development The Wanneroo Town Centre Agreed Structure Plan shows the general development intentions for the Town centre area. As individual sites are developed new access points will be provided to the adjoining roads. The Wanneroo Town Centre is currently subject to a review and it is expected that a revised structure plan will be available for public comment in mid 2008. Question 2 – Closure of Shaw Road When will Council finally close Shaw Road in the public interest? Response by Deputy Mayor Question taken on notice. Further Response by Director, Corporate Services On 4 April 2006 Council resolved to authorise the commencement of the statutory process for the closing of a 1m wide portion of the road reserve for Shaw Road at the intersection with Wanneroo Road (MN01-04/06 refers). In accordance with the provisions of Section 58 of the Land Administration Act 1997, the proposal was advertised for public comment on 30 May 2006 for a period of 35 days, closing 4 July 2006. In communication with the Department for Planning and Infrastructure (DPI) it was established that it is DPI’s position not to process a closure request if such closure would result in the creation of unallocated crown land that cannot be disposed of and amalgamated with other property. CITY OF WANNEROO MINUTES OF ORDINARY COUNCIL MEETING 30 OCTOBER, 2007 6 Given that in this case the land was to become unallocated crown, therefore not conforming with DPI’s position, an alternative has been proposed to affect the closure by the creation of a Reserve for ‘Buffer Strip’, managed by the City. The relevant paperwork has been forwarded to DPI to process the conversion of the subject portion of road to a ‘Buffer Strip’ Reserve and the issue of the Management Order to the City of Wanneroo. DPI has confirmed that the Deposited Plan, to allow for the creation of the Reserve lot, has been lodged at Landgate and the documentation associated with the issuing and registration of the Management Order is being prepared. It is anticipated that this should all be finalised within two to three weeks. Question 3 – CS04-10/07 Warrant of Payments – for the Period to 30 September 2007 How much more will the cost to the City of Wanneroo be with respect to the services of McLeods Barristers in dealing with the peat stock pile at Gnangara Road ( $7,381.19 so far)? Response by Deputy Mayor Question taken on notice. Further Response by Director, Planning and Development The final cost will depend on how much additional work and time is required to be spent on the matter by McLeods. The matter is ongoing and will require more work and time by McLeods in responding to, dealing with and preparing for the State Administrative Tribunal hearing. Question 4 – IN08-10/07 Introduction of a Universal Recycling Cart Service Is this the same service that was sent to residents during election period (ie, a free recycling bin for everyone this year)? Is it a free bin or not? Response by Deputy Mayor Question taken on notice. Further Response by Director, Infrastructure This is the service approved by Council as part of the 2007/2008 budget process. The cost of the service has been included in the 2007/2008 refuse charges and there will be no separate charge for the service. Question 5 – CR03-10/07 Adoption of Drovers Place Precinct Structure Plan No 47 Will this be the final decision? Will there be a full report made to the ratepayers, inclusive of any costs to the public and owners? CITY OF WANNEROO MINUTES OF ORDINARY COUNCIL MEETING 30 OCTOBER, 2007 7 Response by Deputy Mayor Question taken on notice. Further Response by Director, Planning and Development The Council at its meeting held on 30 October 2007 resolved to adopt, sign and seal the Drovers Place Precinct Structure Plan No. 47. At the same meeting, Council resolved to request an amendment be made to the Metropolitan Region Scheme to rezone the land from Rural to Urban, and also to rezone the land under the City of Wanneroo District Planning Scheme. This process is likely to take several months to complete, and it is likely, therefore, that matters relating to land use approvals in the Drovers Place area will not be finally resolved until that amendment process has been completed. Item 4 Confirmation of Minutes OC02-10/07 Minutes of Ordinary Council Meeting held on 9 October 2007 Moved Cr Gray, Seconded Cr Newton That the minutes of the Ordinary Council Meeting held on 9 October 2007 be confirmed.

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