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7. Asset Management censhare Feature Summary Version 5.5 as of April 29th, 2016 censhare at a glance: Concise summary of components, characteristics, features, technologies and contents of the censhare publication system for decision makers, project managers, sales people and IT personnel Copyright censhare AG, Paul-Gerhardt-Allee 50, 81245 München Telefon 089 56 82 36-0, Fax 089 56 82 36-501 [email protected], www.censhare.com Summary The intention of this document is to provide a keyword-based overview of the censhare system, to help decision makers to appraise the system’s capabilities and compare it to competitive products on the market. This feature summary is technically oriented and divided into the major building blocks of the censhare system. Some descriptions might overlap in the different chapters. Features described in this summary might be available only in certain versions, license models or distributions of the censhare system and are subject to change. Many features might appear under different terminology and arrangements in censhare’s sales literature when pre-configured for specific application areas and trades. For more detailed information about the censhare system please refer to a censhare AG representative or one of censhare’s distribution partners. 2 / 56 Table of Contents 1. censhare System Architecture 7 1.1 Fundamental Technologic Architecture 7 1.2 XML Technology 7 1.3 Virtual File System for Client Applications 7 2. censhare Databases 9 2.1 Core Database 9 2.2 Embedded Database 9 3. File Management 10 3.1 Supported File Storage Architectures 10 3.2 Mime Types 10 3.3 Distributed File Systems 10 3.4 Replicated File System 10 3.5 Archiving 10 4. censhare Clients 11 4.1 censhare Web 11 4.2 censhare Client 15 4.3 censhare Admin-Client 16 4.4 censhare Render-Client 16 4.5 censhare Service-Client 16 5. Domain Concept 17 5.1 Domain Features 17 6. User and Privileges Management 18 6.1 User Management 18 6.2 Privilege Management 18 6.3 Security 18 7. Asset Management 19 7.1 Asset Data Model 19 7.2 Asset Management 19 7.3 Asset Behaviour 20 7.4 Duplicate Asset Handling 20 7.5 Address Management 21 7.6 Asset Relations 21 7.7 Version Management 21 7.8 Asset Search 22 7.9 Asset Content Indexing 22 8. Collaboration and Communication Capabilities 23 8.1 Asset related communication 23 8.2 Messaging Service 23 8.3 Email 23 8.4 Asset Notes 23 8.5 Workflow Management 24 8.6 Rating 24 9. Content Management 25 9.1 XML Content Editor 25 9.2 Editor for InCopy Documents 26 9.3 Microsoft Office Suite Documents 26 9.4 Text Editor 26 9.5 Interface to oXygen Editor 26 10. Image Management 27 10.1 Image Files 27 10.2 Preview Generation 27 10.3 Image Editing 27 10.4 OPI Support 28 10.5 Supported Image Formats 28 11. Video Management 29 11.1 Video Transcoding 29 11.2 Preview Generation 29 11.3 Supported Transcoding Engines 29 11.4 censhare Services and Modules 29 12. Ad Management 30 12.1 Ad Administration 30 12.2 Ad Production 30 13. Time Management 31 13.1 System Basics 31 13.2 Schedule Application 31 13.3 Calendar Application 31 14. Geographical Information Management 32 14.1 Geographical Metadata 32 14.2 Map Widget 32 14.3 Address Conversion 32 15. Variant Management 33 15.1 Basic Variant Features 33 15.2 Transformation Variants 33 15.3 Asset Structure Duplicates 33 15.4 Variant Templates 33 16. Web-To-Print 34 16.1 Basics 34 16.2 Wizard 34 17. Language Management 35 17.1 System Localization 35 17.2 Translation Management 35 17.3 Glossary Application 35 17.4 3rd Party Support 35 18. Flatplan 36 18.1 Flatplan Application 36 18.2 Sheet Plan 36 18.3 Classified Page Assembly 37 18.4 Statistic Function 37 18.5 Preview Function 37 19. Layout Management 38 19.1 Adobe InDesign Integration 38 19.2 Data Integration 39 19.3 Asset Structure Placements 39 19.4 XPress & FrameMaker Integration 39 20. Template Management 40 20.1 Basic Template Features 40 20.2 Asset Structure Duplicates 40 20.3 Editor for InDesign Documents 40 21. Article Management 41 21.1 Basic Article Features 41 21.2 Article-Editor 41 22. Marketing Resource Management 42 22.1 Marketing Management 42 22.2 Budget Management 42 22.3 Resource Management 42 22.4 Project Planning 42 22.5 Reporting 43 23. Targeting 44 23.1 Basics 44 24. Importing into censhare 45 24.1 Client Based File Imports 45 24.2 Server Based File Imports 45 24.3 Interfaces 45 24.4 Developer Interfaces 46 25. Exporting from censhare 47 25.1 Client Based Exports 47 25.2 Server Based Exports 47 25.3 Output Channels 48 26. Mobile Channel 49 26.1 Mobile Channel Basics 49 26.2 Viewer App 49 26.3 Adobe Digital Publishing Suite (DPS) 49 26.4 Mobile Content Deployment 50 27. Online Channel 51 27.1 Online Channel Basics 51 27.2 Architecture 51 27.3 Presentation Layer 51 27.4 Online Content 51 27.5 User Generated and Personalized Content 52 27.6 Extensibility, Performance and Scalability 52 27.7 Datastore and Hosting 52 27.8 Integration with 3rd Party Products and Partners 53 27.9 Searching and SEO 53 27.10 E-Marketing 53 28. Online Channel Portals 54 28.1 News Portal 54 28.2 Media Portal 54 29. Customizing the censhare System 55 29.1 General Customization Features 55 censhare Feature Summary, Version 5.5 as of April 29th, 2016 1. censhare System Architecture 1.1 Fundamental Technologic Architecture • 3-tier-architecture • service-oriented architecture (SOA) • one centralized Oracle database per system • any number of distributed, individually customizable application servers • specialized proprietary embedded database for performance enhancement in the application servers • all network traffic based on TCP/IP protocol with customizable ports • interface for hierarchical asset exchange among different censhare systems • optional server-to-server desaster-recovery feature (Unix/Linux/Solaris-based servers only) • integration of given file systems • Nagios support • Server- and client code written in Java and available for Windows XP/Vista/7/8, Mac OS-X 10.5 or higher, and Linux/ Unix/Solaris (server only) 1.2 XML Technology • own implementation of XML, XPath and XSLT in JAVA • extensions in XPath - access to assets - access to master data - access to client preferences • extensions in XSLT (since version 4.7) - asset management (create, check-out, abort check-out, check-in, update, duplicate, delete) - XML transformations - image transformations (scale, crop, rotate, flip, …) - barcode transformations (create EAN, QR, …) - FOP transformations - Microsoft Office (read Word and Excel documents) - file I/O (copy files, read and write XML) - render (execute Adobe InDesign Server rendering commands) - PDF transformations (combine, get info, get formula data) - Twitter interface (search, read, post) (since version 4.8) - Facebook interface (get friends, search, get info, post link, post message, post photo, post video) (since version 4.8) - Youtube interface (get video info, list video categories, upload video) (since version 4.8) - Email interface (send, list, read, delete) (since version 4.8) 1.3 Virtual File System for Client Applications (introduced in version 4.7) 7 / 56 censhare Feature Summary, Version 5.5 as of April 29th, 2016 • own implementation of a virtual file system which is mounted by censhare client applications • communication goes through the censhare client applications (no separate connection required) • access to all allowed files and transformations • desktop applications (Microsoft Word, Microsoft Excel, Adobe InDesign, Adobe Illustrator, Adobe PhotoShop, …) can work with file links to the mounted virtual file system • files can be placed with drag&drop from the censhare client to the desktop applications • file links get a new modification date in case of a new file version 8 / 56 censhare Feature Summary, Version 5.5 as of April 29th, 2016 2. censhare Databases 2.1 Core Database • centralized, high-performance Oracle database • data model fully constrained • standard database maintenance tasks are operated by censhare automatically, for example: verification of the data model, index consistency check, database statistics update, resolution of database locks, pre-emptive index rebuild, purging • data model entirely Unicode-based • automatic multi-language scheme handling • database extensible by the customer; data model is represented by an extensible XML database scheme to the application logic • self-creating HTML documentation of the data model 2.2 Embedded Database • in-house developed, proprietary, non-transactional, high-performance database engine for caching purposes and special applications. This database is embedded into the application servers, the translation memory management module and the Online Channel webservers • automatic synchronization with core database • automatic error-recovery • maintenance-free • unlimited scalability • monitor for all index data of a given asset in the embedded database (since version 4.1) • optional compression of database files (saves about 25% file size) (since version 4.5) • diacritics removed for full text searches • stemming of full text index data and search terms can be disabled in the embedded database settings 9 / 56 censhare Feature Summary, Version 5.5 as of April 29th, 2016 3. File Management 3.1 Supported File Storage Architectures • support for most common file sharing protocols and solutions like Helios Ethershare, Mac OS 9/X (afp/Apple Double), Samba and more • support for Amazon Simple Storage Service (Amazon S3) (since version 4.8) • integrated file system replication for backup and preemptive data distribution • integrated file management maintenance tools for volume cleaning, verifying asset/file consistency, file system size monitoring and more • integrated file streaming allows client file access without mounting volumes on client computers.
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