Election Commission of India
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Election Commission of India Tender for Web Streaming for Bye-Elections to 23-Tirupathi(SC) Parliamentary Constituency Tender Document Collector & District Election Officer, SPS Nellore District, Nellore-524001 Phone: +91-861-2331999 E-Mail:- [email protected] Website:https://spsnellore.ap.gov.in 1 Table of Contents Tender for Web Streaming for Bye-Elections to 23-Tirupathi(SC) Parliamentary Constituency,2021 Letter of Undertaking ................................................................................................................. 5-6 1. Preamble.................................................................................................................... ……….7-9 2. Tender Schedule.................................................................................................... ……….10-11 3. General Instructions……….................................................................................... ……….12-15 General .......................................................................................................................... 12 Clarifications in the Tender............................................................................................ 13 Amendments to the Tender ...................................................................................... 13-14 Language of the Bid....................................................................................................... 14 Bid Currency .................................................................................................................. 14 Contacting Tender Inviting Authority ........................................................................ …..14 Force Majeure................................................................................................................ 15 4. Eligibility Criteria .................................................................................................... ……….16-18 5. Bid Preparation and Submission .......................................................................... ……….19-23 Cost of Bidding............................................................................................................... 19 Downloading of Tender Document ................................................................................ 19 Earnest Money Deposit (EMD)...................................................................................... 19 Letter of Authorization.................................................................................................... 20 Two Part Bidding ........................................................................................................... 20 Technical Bid(Envelope-A)………………………………………………………………..20-21 Price Bid Form (Envelope-B)....................................................................................21-22 Bid closing date and time .............................................................................................. 22 Outer Cover. ..................................................................................................…………..22 Mode of Submission of Bids ..................................................................................... 22-23 Modification and withdrawal of Bids............................................................................... 23 6. Tender Opening and Evaluation ........................................................................... ……….24-28 Technical Bid Opening................................................................................................... 24 Tender Validity............................................................................................................... 24 Initial Scrutiny ................................................................................................................ 24 Clarifications by DEO,SPS Nellore................................................................................ 25 Tender Evaluation.......................................................................................................... 25 Suppression of facts and misleading information ......................................................... 25 Technical Bid Evaluation............................................................................................... 26 Price Bid Evaluation ................................................................................................. 26-28 Negotiations................................................................................................................... 28 Award of Contract .......................................................................................................... 28 DEO reserves the right to ............................................................................................. 28 7. Execution of Work .................................................................................................. ……….29-34 Acceptance of Tender and Withdrawals ........................................................................ 29 Letter of Acceptance (LOA) ........................................................................................... 29 Payment of Security Deposit (SD)……..................................................................... 29-30 Execution of Contract..................................................................................................... 30 Release of Work Order.................................................................................................. 31 Refund of EMD .............................................................................................................. 31 Release of SD................................................................................................................ 31 2 Forfeiture of EMD and SD.............................................................................................. 31 Termination of Contract ................................................................................................. 32 Termination for default................................................................................................... 32 Termination for Insolvency ............................................................................................. 32 Termination for Convenience.................................................................................... ….33 Execution of Work Order................................................................................................ 33 Other Conditions............................................................................................................. 33 Other Documents to be submitted.................................................................................. 33 Arbitration and Jurisdiction ............................................................................................ 34 8. Scope of Work .................................................................................................................... 35-47 9. Release of Payment................................................................................................................. 48 10. Service Level Agreement................................................................................................. 49-50 Technical Specifications.........................................................................................................50 11. Responsibilities of the stake holders & Client .............................................................. 51-52 12. Exit Clause ............................................................................................................................. 53 Appendix-1 Model Form of Contract .................................................................................... 54-61 Appendix-2 Bank Guarantee Format ................................................................................... 62-63 Appendix-3 Format for Clarifications/Amendments ................................................................ 64 Appendix-4 Bio data of Polling duty manpower...................................................................... 65 Appendix-5 Non-Disclosure Agreement ................................................................................... 66 Appendix-6 Technical Bid..................................................................................................... 67-70 Check-list for Enclosures ................................................................................................. 67 Profile of the Bidder.......................................................................................................... 68 Details in support of Eligibility Criteria.............................................................................. 69 A. 1.4.Declaration...................................................................................................................... 70 Price Bid .................................................................................................................................. 71-72 3 Acronyms used in the Document BG BankGuarantee CC Counting Centre CP Counting Process CEO Chief Electoral Officer DD Demand Draft ECI Election Commission of India EMD Earnest Money Deposit HD High Definition INR Indian Rupees IT InformationTechnology IP Internetprotocol LD Liquidated Damage LOA LetterOfAcceptance LOI LetterofIndent PS PollingStations RO Returning Officer SD Security Deposit SPOC Single Point of Contact GST Goods Services Tax TDS TaxDeductionatSource