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Special Libraries, 1944 Special Libraries, 1940s

1-1-1944

Special Libraries, January 1944

Special Libraries Association

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Special Libraries

VOLUME35 .....Established 1910 ...... NUMBER 1

CONTENTS FOR JANUARY 1944

The Library in a Research Organization ...... EARLK. FISCHER 3 Library Service to the Engineering Department of Scintilla Magneto Division, Bendix Aviation Corporation .....VERA MORGAN 7 A Preparatory Program for Science and Technology Librarians ...... FLOYD EMORY ORTON 11 New Guides and Aids to Public Documents, 1942-43 . JEROME K. WILCOX 16 The Preservation of Reference Material in a Financial Library ...... ALTA B. CLAFLIN 21 S. I,. A. Plans a Recruiting Program .....RUTH S. LEONARD23 Events and Publications ...... 24 Announcements ...... 26

Indexed in Industrial Arts Index and Public Affairs Information Service

THE STAFF

ALMACLARVOE MITCHILL 80 Park Place, Newark 1. N. J. Editor JEANMACALISTER Associate Editors KATHLEENBROWN STEBBINS Advertising Manager

The articles which appear in SPECIALLIBRARIES express the views of the authors. and do not necessarily represent the opinion or the policy of the editorial staff and publisher

SPECIAL LIBRARIES published monthly September to April, with bi-monthly issues May to August, by The Special Libraries Association. Publication Office, 71 Clinton Street, Kewark 5, N. J. Address all communications for publication to editorial offices at 31 East Tenth Street, New York 3, Ir;. Y. Subscription price: $5.00 a year; ioreign $5.50; single copies, 50 cents. Entered as second-class matter at the Post Ofice at Newark, N. J., under the Act of March 3, 1879, and at the special rate of postage as prozGded for in the Act of February 28. 1925 1 HARPER BOOKS for SPECIAL LIBRARIES a 0 January 0

.E RETURN OF OPPORTUNITY Edited by WILLIAM H. KUHNS, Editor of "Banking". To returning servicemen, to war workers of all kinds, and to all businessmen who are exploring the postwar job possibilities in their own businesses, this book is urgent reading. It assembles the opinions of well-informed leaders, representing 150 important industries, on the future outlook for those who will soon come face to face with the task of resuming old careers or choosing new ones. An optimistic and panoramic view of the new vocational opportunities, new products and processes, new ways of making familiar products better, the new impact of technology, etc. $3.00

HANDLING PERSONALITY ADJUSTMENT IN INDUSTRY By ROBERT N. McMURRY, Consultant in Industrial Relations. "This book offers a strikingly new and fundamental treatment of a hitherto neglected aspect of employee-employer relationships: What are the real causes of trouble between management and the worker and how can they be avoided? This is the first work in which the insights provided by psychology and psychiatry have been utilized to eliminate these problems."-ROBERT K. BURNS,Director, National War Labor Board. "The chapters on selection and training problems will make profitable and stimulating reading for every sales executive responsible for the selection, supervision and training of employees."-K. B. ELLIOTT,Vice Presi- dent in Charge of Sales, The Studebaker Corporation. Written to help management solve the problems of worker dissatisfaction, labor turnover, absenteeism, etc. $3.00

GEOGRAPHY FOR THE BUSINESSMAN By EUGENE VAN CLEEF, Professor of Geography, Ohio State University This book places a new and valuable tool in the hands of all businessmen who are I constantly seeking to improve their plans and practices. It shows how modern ' geographical knowledge, especially the economic and commercial divisions of it, ' can be concretely applied to a variety of crucial business problems. Such topics as I map, markets, material resources, climate and weather, communications, interna- tional boundaries and the like are discussed in relation to specific problems of adver- tising, retail selling, construction, farming, price control, fairs, conventions, international trade and international boundaries. Here is geographical knowledge heretofore not readily available--facts and materials which can contribute much to business success. $2.75

Order these bookbfrom your bookstore or direct from I HARPER & BROTHERS 49 ht33rd street ~ew~ork 16, N. Y. Please Mention Sfiecial Libraries When Answering Advertisements THE LIBRARY IN A RESEARCH

By EARL K. FISCHER, Ph. D. Interchemical Corporation, Research Laboratories, New York, New York

SPECIALIZED library serves as To determine how some of the many the eyes and ears of the research tasks of the library can be handled for the A organization. By keeping ever staff of a research organization is the alert to all published information and purpose of this paper. No attempt is to making this material quickly available to be made at this time to comment even the staff, the library becomes indispensa- briefly on methods of classification, in- ble to the efficient functioning of the or- dexing or budgeting the library expenses, ganization. Although the subjects cov- for these subjects are best left to an ex- ered by special libraries associated with a pert in library science. Instead, taking the variety of supporting institutions may be viewpoint of a person requesting help extremely diverse, and the information from the library, let us ask what concrete may come from totally different agencies, suggestions can be made in connection special libraries all have similar basic op- with source materials, methods of presen- portunities and obligations. tation of information gathered by the li- If we seek to analyze the requirements brarian, and other services which the li- of library service, several criteria become brary is in a position to give. apparent. Promptness is essential, for SOURCE:MATERIALS often the progress of laboratory and de- 1. Reference works and texts. In the velopment work is dependent upon a selection of primary reference works such quick answer to a specific inquiry. But as monographs, treatises and handbooks, there are times in an extensive project there will ordinarily be little dispute; in when completeness is vital. At such every industry and profession there are times, the librarian must use his judg- well-known and standard reference works. ment in surveying the most important However, text-books, intended as they are material in the time available. for instruction, ordinarily have little place The burden is not alone that of the li- in a special library unless such texts are brarian, however, and staff members the only available compilations of factual should inform the library of items of en- material. This is rarely the case; instead during as well as immediate or temporary texts are usually a partial account of a interest. A measure of co-operation is es- deeply involved branch of knowledge, and sential also for assistance in the selection the staff of any research organization has of books and journals, in arranging the little need for pedagogical books. Text- facilities to the greatest general good, and books, too, rapidly become obsolete. It in keeping these facilities in the best pos- is better to encourage individual purchase. sible order at all times. Reference works can often be assem- - bled by the librarian in the form of re- 1 Digest of an address before the Science Tech- nology Group of S. I,. A. New York Chapter. print collections arranged either by sub- 4 SPECIAL LIBRARIES [fam~ary ject or by author and, if feasible, bound which may profoundly influence decision in a single volume. Whenever possible on the patentability of some development. this should be done, for a volume on the In a more general way, the trend of an library shelves is far more useful than industry is sometimes reflected in house the same reprints scattered throughout a organs ; this alone is sufficiently important series of file drawers. These volumes to justify careful perusal and preserva- should be prepared with a typewritten tion for future reference. title page, table of contents and an index. 3. Patents as literature. There has Where a field of research is followed con- been a disposition, especially marked in sistently and the quantity of reprints is colleges and universities, to neglect patent large, classification into subdivisions is disclosures as a source of information. desirable. Inasmuch as the original papers In some fields, patents constitute the only appear in periodicals, a chronologicaI ar- important literature available. Publication rangement is necessarily imposed. Fol- in scientific journals of the details of the lowing this plan, a monograph or a col- research leading to the patents lags far lection of monographs otherwise unavail- behind or is never published. able is created by the librarian. Caution, however, is needed in evaluat- Use of important reference works ing information from patents. The in- should be restricted, insofar as possible, formation in the specification is likely to within the building or for overnight be promotional in character, for experi- study. If a member of the staff removes mental data can be presented to convince a volume for use in his home, the work the examiner of the novelty and useful- of others may be severely handicapped, ness of the idea. The literary style of the and much confusion results from per- patent specification and claims is particu- sonal requests of the librarian to return larly disconcerting, for the disclosures are the missing volumes. Such requests often written in a manner dictated by legal degenerate into, "Please don't forget practice. Close attention is needed to ex- again tomorrow." tract the essence of the material. As a 2. Periodicals and journals. Purchase consequence, the data obtained must be of journals relating directly to the work carefully compared with other patents in of an organization requires no justifica- the same field and a measure of editorial tion. For a relatively small sum a large discretion is needed. Caution should be number of annual subscriptions can be ob- observed, too, in taking the claims as tained; the value of files of current tech- published in the Oficial Gazette of the nical and trade journals may exceed by United States Patent Office as representa- many times the subscription costs. tive. Frequently the character and impli- In addition, magazines and journals cations of the invention are found to be published by various industries, usually quite different when the whole patent de- called "house organs", are distributed scription is studied. The titles to patents gratis and form a valuable addition to are usually general in character, giving periodical literature. Many of these pub- little indication of the subject: conse- lications contain useful and valuable in- quently the subject should be given formation. There is an added importance, prominence for classification and filing however, for in patent searches the ap- purposes. pearance of an article in one of these 4. Original research notebooks and magazines constitutes publication, a fact reports. The most valuable of all refer- 19441 THE LIBRARY IN A RESEARCH ORGANIZATION c

ences for a research organization are the plans or a twist in the approach to a sub- record books and reports compiled by the ject, useful to some person in the organi- staff, provided this material is properly zation, can be detected. cared for. In cases of patent litigation METHODS OF PRESENTATION alone, these records are of incalculable value, but almost equally important is the 1. Abstract Bulletins. The amount of opportunity for other members of the published material on any active field of staff to consult notes in planning addi- inquiry is staggering. As an instance, it tional work or to prevent duplication. Be- is estimated that 60 to 80 hours is re- cause such records touch very closely on quired to read the papers published in one the policies of an organization, the man- month relating to the paint and pigment agement frequently retains full control field. If the busy executive or technician and the information is not permitted in is provided with an index to this litera- the files of the library. This policy is ture in the form of an abstract bulletin, likely to lead to the unproductive state he can obtain quickly a survey of the new of "lost in the files", unless the librarian material which has appeared and select has knowledge of the available material certain papers for more detailed study. which can be released to properly author- There are several essentials for such a ized persons. bulletin. It should be published at weekly There is a disposition, also, to purchase or bi-weekly intervals, and the journal for research notebooks any cheap bound and patent abstracts included should be or loose-leaf book which, after a few both pertinent and informing. Abstracts weeks use, becomes ragged and torn and which merely put into sentence form the presents a filing problem. Instead, stand- paragraph headings of an article or which ard bound books, available with a variety copy a claim of a patent are little better of page rulings, and strongly bound with than a simple bibliographical listing. Each board covers should be adopted. Pages abstract should carry concrete statements, should be numbered. If the book style is conclusions drawn by the author, and im- wisely chosen, such books, standard in portant experimental data when given. A format for many years past, will be avail- note indicating whether an article is a re- able for replacements for future needs. view of previous work, a presentation of Thus a uniform library of research vol- new experiments, historical or polemical umes can be accumulated. is also helpful in determining the value Reports should be prepared according of the original paper. Editorializing in an to a uniform plan and the binding should abstract is generally undesirable. be rugged. The bulletin can be made permanently 5. Secondary sources of information. valuable if the abstracts are mimeo- Newspapers, advertisements in national graphed or printed in such form that they magazines and book reviews should not can be clipped and pasted on 3 by 5 or be overlooked as a source of information. 4 by 6 file cards. The radio, unsuspected as a source for 2. Literature searches. Searches of the information, may carry an announcement literature of a subject are sometimes or advertisement which applies directly to handicapped by an insufficiently defined the organization. Although such items request. Requests should be in writing and will probably never be a source of essen- as specific as possible. To make a com- tial information, the trend of marketing plete literature search on "Plastics" would 6 SPECIAL LIBRARIES [January require years ; to find the pertinent publi- and only one person is concerned. There cations on "Moulded Plastics for Distri- is value to this approach if not overdone, butor Caps" is a reasonable task requir- for such personalized service makes each ing a relatively short time. member of the staff realize that the li- Presentation of the information should brarian is alert to his special needs. be orderly and here again, specific con- The duties listed above are, in any an- clusions and data, preferably arranged in alysis, the primary obligations of a library tables and graphs, should be given. The staff. But there is a larger obligation to historical aspect of a subject may be the world of letters, for in these matters necessary for some purposes, but ordi- the librarian is really the spokesman for narily the factual material should be given a voluntarily inarticulate staff. In rela- first place. Wherever possible, the style tions with publishers of books and jour- should be terse, for these reports are nals, suggestions on subjects for forth- used as source material. coming issues are welcome to an editor. 3. Translations. For many purposes, Criticism, too, is accepted graciously, literal translations from foreign languages especially when such criticism points to a are requested. Where exactness is re- possible improvement. As examples, there quired, as for legal interpretation, the can be listed such necessary items as in- translator, though well versed in both the dices for the year's collection of journals, language and the subject, may be com- pagination serially throughout the year pletely baffled by the correct interpreta- to facilitate reference, and occasionally tion of a phrase or sentence. If consul- questions on format. Within an organiza- tation with others expert in the language tion, too, the librarian can bring subtle and the special field does not clarify the suggestions to bear on the literary quali- uncertainty, alternative translations to- ties of the repomrts prepared by the staff gether with the original statement in the if in no way other than by purchasing foreign language should be given paren- books on "how to write technical reports". thetically. This precaution will avoid em- The success of the library is best meas- barrassing or costly explanations later. ured by the confidence shown by the sup- 4. Personal attention. When an un- porting organization. More valuable than usually important article or patent ap- fan mail, which is scarce even for a diffi- pears in a publication, interested persons cult job well done, is the unspoken assur- should be immediately informed of such ance which grows from the profitable co- material. The converse of this occurs ordination of library and laboratory re- when an article is of very limited interest search.

Accurate knowledge is the baris of correct opinion; the want of it makes the opinions of znany People of little value. ANON. LIBRARY SERVICE TO THE ENGINEERING DEPARTMENT OF SCINTILLA MAGNETO DIVISION, BENDIX AVIATION CORPORATION

By VERA MORGAN Librarian, Scintilla Magneto Division, Bendix Aviation Corporation, Sidney, New York

HE Engineering Library of Scin- among the engineers. On the regular tilla Magneto Division of Bendix routing list, special items are added to TAviation Corporation serves a re- make sure that they are not overlooked search and development organization by busy men. In this way, the Librarian whose whole concern for the present is a can save much of the time of the engineer 100 per cent effort to get more and bet- and yet insure that he will see, as he turns ter aircraft ignition equipment to our over a problem in his mind, the material flyers on all the fighting fronts. Along which may give him the spark or the with that is the vision looking toward the hunch for which he is waiting. future with crowded air lanes and speed- All trade literature requested is listed ing transports carrying on the business on cards, and these become the shelf list of a re-oriented world. as the material is received. From these Library service to such an organiza- a list is prepared and routed to those tion has less to do with orderly rows of most interested in using a "special inter- books ranged on library shelves than with est" file. This is being changed and added agility in pursuing elusive facts, almost to,constantly as bits of information from in sensing which way the wind blows various sources drift to the Librarian's that bears the plasma of future ideas. desk. The letters accompanying the trade Because we are a development organiza- literature are filed alphabetically by com- tion, with the highest standards of pre- pany name, as it is no rare occurrence cision in performance to maintain, the to have an engineer ask for the letter to engineers are interested in new ma- ascertain who signed it, because he is terials, new products, new theories in de- putting through a long distance telephone sign. Everything is to be considered, call of inquiry to the company and wishes tried in performance, tested in all ways, to talk directly to a member of the firm. and then judged-to be perfected or dis- Each Saturday morning, the heads of carded. the four divisions making up the En- Current periodicals, trade literature gineering Department receive a typed and directories of sources of information bulletin What's New in the Library? list- are the librarian's trusted friends and ing all important trade publications, books constant companions. Much time is spent and government documents received dur- in scanning the new magazines for trade ing the week. These lists are routed to literature to be ordered, as well as for all employees of their divisions. A copy new ideas in print, pictures or articles to is also posted on the Engineering Depart- be called to the attention of specialists ment's official bulletin board. The first 8 SPECIAL LIBRARIES [Janttary of the week brings a shower of "Speeder" the Engineering Department brought to memos from the farther away labora- the Library the problems of finding infor- tories, from the technicians asking to mation on a standard method of specify- have their names placed on reserve lists to ing the finish on a part produced by receive from one to half a dozen items. steel or sand blasting, and of testing to Some of the younger laboratory assistants determine the finish to specification in and junior draftsmen often ask for ad- order that the results would always be vice on building up personal libraries, and the same. A letter was written to the the Barnes and Noble and College Book- Secretary of the American Foundry- shop catalogs as well as all technical book men's Association because the book catalogs are filed in duplicate so that Standardization Activities of Nationul there may be a circulating as well as a Technical and Trade Organizations by reference set on hand. the National Bureau of Standards stated Practically all material in the Library that this organization was working on is circulated without restriction as the the classification and designation of sur- need arises. Recently the Librarian made face qualities. Letters were also sent to a special trip to the Mail Room for two six firms making sand blast equipment, copies of the latest Production Engineer- bearing AAAA ratings in Thomas' ing magazine which were in the incoming Register, because that capitalization mail. These were charged to an engineer would indicate that they probably had who stood waiting to take them to a con- active research organizations. Replies ference at which engineers of two com- were received from every letter and each panies were waiting for information per- without exception referred to someone tinent to a discussion contained in an else who might have the answer. The article appearing in one of the magazines. trail led to the Automotive Council for Through the cooperation of an excel- I Jar Production in Detroit whose secre- lent plant photostat department, the Li- tary sent the minutes of some of their brarian offers to have a photostat made meetings at which the subject had been of any article, graph, nomograph chart discussed. While the problem is not yet or table wanted by the engineers for their solved. these minutes showed those en- personal desk files. This is an attempt gineers to be faced with some of the to handle constructively the problems of same problems that our engineers are removal of pages from current periodi- working on here, and sharing their ex- cals by engineers who feel justified in periences toward working out a solution that the company provides all necessary to further the war effort. These minutes tools for good work. They regard these have been the subject of much good charts as necessary shortcuts, and fail to conversation, and a few hot arguments realize the future importance of complete in the Library since their arrival. files of periodicals for reference purposes. Likewise, an engineer made the com- Notices of forthcoming conventions in ment in the Library that although he the magazines are not only entered on a thought the National Bureau of Stand- convention calendar which is perpetually ards Handbook H28 on Screw Thread kept up to date, but also is a source of Standards for Federal Services, 1942 preprints of forthcoming papers on sub- stated on its cover that it supersedes H25, jects of vital current importance. the HZ5 standards were still accepted by A member of the Standards Division of one branch of the service-the Navy. An 19441 LIBRARY SERVICE TO AN AVIATION CORPORATION 9 inquiry to the National Bureau of Stand- Likewise, the scarcity of mica has ards in Washington brought a mimeo- turned that lowly Cinderella into a glam- graphed copy of the proposed supplement our girl, hotly pursued by all electric to Handbook H28, which has not been companies where mica insulation is a officially released and is still subject to necessity. When one is suddenly faced minor revisions. It seems that the thread with the problem of buying immediately design requirements are as specified in everything in print on the subject, one H28, but the gaging requirements are in can be truly grateful for the research our accordance with the earlier Handbook government has been quietly but persist- H25. This was necessary since gaging antly piling up in the past, thus making has been frozen under H25 standards for it readily available to our need now. Both the duration plus six months to utilize the U. S. Bureau of Mines and the Mica- present gage stocks, in service or under Graphite section of the War Production contract. Board have been very generous in their One of the pleasant duties of the Li- information. brarian is to gather together all the ma- A term heard almost as frequently in terial from different angles for talks the our plant as "good morning" is "Radio men are asked to give both for the local Shielding" yet its very complexity has Engineering Club and for other profes- made it very difficult to pin the written sional organizations. Then, there are the material on the subject down to a single various department conferences within heading in looking for, or in listing ma- the Bendix organization as a whole. terial. As the electrical aids to safer Monographs are prepared by specialists flying have increased particularly in mod- within the organization to be shared with ern warfare, the necessity to keep the all the divisions of Bendix. We have electric and ignition circuits from inter- just prepared a bibliography of thirty fering with the electric waves making up typed pages on bearings for one of our the sound system, has been increasingly engineers. This includes books and peri- the problem of the designing engineers in odical articles on plain bearings, bearing both fields. metals and surfaces, antifriction, porous, One of the interesting uses of the Li- phenolic and other non-metals, bronze brary is by industrial engineers who are and jewel bearings and on bearing lubri- investigating suggestions turned in under cation and testing-in short all types of the plant's suggestion system. All sug- bearings except ball bearings. gestions, however wild and impractical Two people spent a large part of one they may seem at first, are considered day in gathering together all the resources and checked against existing information. in the library on carbon brushes for our Many of them have to do with the use of specialist who was to speak on this ~ub- plastics and their composition, so the ma- ject in New York within the week. En- terial on the dielectric and tensile gineering and Research Laboratory re- strength, heat range and machining of ports, trade literature, preprints of Amer- the different plastics is always in de- ican Electrical Institute talks, books and mand. A recent request for information periodicals were accumulated, and some on a new plastic material listed among photostats hastily made so that he could the "New Products" in one of the elec- have some of the material at hand as he trical magazines, led to our letter file talked. where the company had written in answer I0 SPECIAL LIBRARIES [January to our request for printed material that Engineering Alloys, Their Names, Prop- "the materials have been placed under erties and Uses, giving him the exact secrecy orders by the government and at information for which he had searched the present time we are not free to dis- vainly in his own files. tribute technical information." A list of firms selling fiberglas was The head of the Metals Laboratory is compiled for a development engineer. A now asking for all information that can search in Thorns' Register under that be furnished him and his workers on subject heading did not give the type that testing of plastics, as the increased use of could be used here, but a search through plastics as substitutes for metal, is re- all the firms listed under packing and flected in a new emphasis in this depart- under two other headings showed eight ment. They are also asking for every- firms that could be contacted for the type thing the Library can furnish them on of material needed. Much time has been chrome plating of aluminum and on fin- spent unsuccessfully in writing to various ishes for magnesium. Their latest request libraries trying to locate a copy in this was for tables on the expansion of country of V. D. I. Zehchrift for Oc- aluminum alloys and magnesium which tober 17, 1942 so that a photostat could were located in Die Carting for Engin- be made of a complete article on a new eers, by the New Jersey Zinc Company type plastic extrusion nozzle used by the and in Alum2num Alloys from the Alu- Germans. An abstract of this article ap- minum Company of America. These peared in the January 1943 Royal Aero- figures were used to check the accuracy nautical Society Journal. of the table on shrink fits which appeared Laboratory technicians writing up their in a recent magazine. The use of cold test reports telephone the Library to set- chambers to shrink metals for closer fits tle points of grammar and usage. All has contributed much to the accuracy of books telephoned for are sent immediately today's mass production. by messenger, and collected by messenger A new trade bulletin on Chace 772 on the day they are due, if they have not Alloy, routed to the laboratory head, has come in meanwhile. An instructor from resulted in several orders for stock to the the Service School where Army, Navy company for it was discovered in his test- and Marine personnel are trained in the ing, that this alloy has the same co- operation and servicing of Scintilla mag- efficient of expansion as melmac, a plastic netos and ignition harnesses, dropped in much used in our magnetos. All articles to see reviews that compare the differ- we can locate on heliarc welding are cir- ent series of War Training texts for be- culated as a unit from man to man since ginners on electricity and on flying. The the use of magnesium for lighter airplane pilot of the company's plane returned the parts has brought a flock of new prob- latest issue of Natioltal Aeronautics, ask- lems to be solved. A designing engineer, ing us to secure the revised edition of who seldom visited the Library, needed "Air Traffic rules" listed there. very quickly the number used by a cer- One of the draftsmen came with the tain rather obscure company to specify problem of the tension on a thin curved aluminum stock of a certain standards shell which caused the plate to buckle designation. He was much surprised and between the screws. Timoshenko and pleased to have it put before him in a Eshbach helped solve his difficulty. One table from Woldman and Dornblatt's thing the Librarian has to learn in serv- 19441 A PREPARATORY PROGRAM FOR LIBRARIANS I I ing designers is the importance of screws. could not be done. All price lists are carefully stapled in the Life in an Engineering Library is full back of each company's catalog, not for of surprises and some thrills in trying to the price but for the table of screw sizes keep our engineers conversant with the which may be the only item needed by the latest and tentative specifications and rul- draftsmen. The Purchasing Department ings on war material so that they may be telephoned for advice on buying detailed as well informed as the resident and maps of all the states to help it keep visiting inspectors of the different track of the location each day of all branches of the Service. A chance con- expediters to facilitate the delivery of versation has brought a new Library serv- telegrams and long distance messages ice into being-library packets for train changing their itinerary. reading by busy engineers who thus util- The latest addition to the file of ques- ize the time spent in going to and from tions unanswered is for a picture of a conferences, by catching up on their read- French radial airplane engine of 1918 ing. There are very few brief cases that showing the attachment of the propeller. now do not have some Library material One young engineer is busily engaged in among their contents. reading to see if he can work out a way Louis Pasteur has said that "Chance to reverse a process to take the "bugs" favors the mind that is prepared." New out of one of the designs. He may have discoveries are made by workers who are to change a law of physics to do it. but keenly searching for an objective. In the many of the discoveries of today have development of new products and new been made by designers, who worked ideas, we are always pioneers on the edge doggedly at problems that others said of the unknown.

A PREPARATORY PROGRAM FOR SCIENCE AND TECHNOLOGY LIBRARIANS

By FLOYD EMORY ORTON Library, Eastern Oregon College of Education, La Grande, Oregon

HE preparation of science and some initiative in relieving the situation. technology librarians has "Although there are innumerable possi- "stumped" librarians and laymen bilities, the Special Libraries Association alike from the date of first founding of has hesitated to work for the formation these institutions. One more suggestion of new libraries because of the lack of for the improvement of this type of li- this trained personnel. That is why the brary service added to the present litera- association feels so strongly that our ture may not be amiss at a time when training agencies should be interested in understanding this need and meeting it industrial expansion needs an increased -thus providing employment for many supply of these librarians. When state- capable people."l ments like the following can be made it seems as if the profession should take 1 Savord, Ruth. "Training for special librarianship." American Library Association. Bulletin. 32:910-14. I2 SPECIAL LIBRARIES [lanuary

Mr. Whitford2 in his survey of the knowledge rather than of sufficient library literature on the preparation of special technique that hampers the library school graduate in a special subject library. His librarians, quotes a number of statements special knowledge may not be adequate to by important names in the library world the demands made upon him by experts, on both sides of the question-from the and therefore if his patrons are predomi- point of view of the subject specialist nately experts he must enlarge his equip- and of the professional librarian. Similar ment by further study in his field as well as in allied fields . . . Specialization begun statements by the users of these libraries in college can, without too much risk in might likewise prove valuable. However, regard to placement, be carried over into the lack of studies in this last field makes professional courses in librarianship, as it necessary to rely chiefly on personal shown by the proportion of first positions observation. To avoid as much contro- in which specialization proved an advantage to the class of 1932 (at U. of Denver School versial matter as possible let us look at of Librarianship) ." what the more "middle of the road" libra- Mr. Whitford then makes the follow- rians have to say in this article. ing statement: "To sum up, our tech- Dr. James I. Wyer nology librarian should be a PROFES- "The ideal person for a special library SIONAL LIBRARIANrather than a SUBJECT more and more will be acknowledged to be SPECIALIST,but the more subject knowl- one who has studied both library science edge he can acquire in one way or an- and the major subject or field which the library serves. I do not see how either of other, the better !" Considering the evi- these two lines of study can well be post- dence submitted as well as the qualify- poned until after the library position is at- ing statement of the above sentence it tained, or be most effectively or efficiently might be better said: Our technology li- learned 'on the job' . . . The graduate brarian should be a professional librarian library schools, especially those offering the richest and most diversified courses, should as well as a subject specialist. seek, and special librarians should help Let us look at these quoted statements them find, library-minded students who a little more closely. Dr. Wyer states have had or will take a year of graduate that an effort should be made toward work in insurance, chemistry . . . etc., preparing for these positions by a year and to their special knowledge add a year or more of library instruction." of graduate study in the subject field in Dr. C. C. Will'iamson addition to a year or more of library "A point has now been reached (1923), instruction. He, thereby, recognizes the however, where there is apparently suf- need for subject knowledge and suggests ficient demand to make it feasible to pro- about the only practical method at pres- vide specialized professional training. The ent of securing such information. How- rapid expansion of public and private li- ever, the efficiency of this method of braries, the development of many types of special libraries, and a keen interest at the preparation for special librarianship may present time in higher standards of service, be questioned. For one thing it necessi- put a responsibility on the professional train- tates an extra year's schooling which in ing schools of which they are becoming itself may prevent worthy candidates aware, but which as yet they have taken no from entering this field. Especially is adequate steps to meet." this true so long as there is no extra com- Miss Harriet E. Howe pensation for this additional work. (The "Experience has shown that it is more commonly the lack of sufficient subject better salaries usually paid those enter- ing this field is not to be considered "ex- 2 Whitford, R. H. "Librarian or specialist?" Li- brary Journal. 63:224-226. March 15, 1938. tra compensation" as these salaries are 19441 A PREPARATORY PROGRAM FOR LIBRARIANS 13 being paid without graduate work, in Of what shall this special training con- many cases.) Also, we might question sist? Let us assume that our student the value to the special librarian of the has the necessary personal qualifications information gained in the year's graduate which have been discussed at length in work. If he has the necessary back- the literature. (Recruiting falls outside ground to take graduate work he has a the limits of this paper.) The following familiarity with the subject matter which minimum preparation should fit the can- will be sufficient, in most cases, for him didate for a position in a science and to give competent service. In very few (or) technology library. instances will companies hire librarians 1. A bachelor's degree with the equiva- who are also to act as subject consultants lent of a major, preferably, in the field to their engineering staff. Neither does most closely related to the material in the engineering staff expect the librarian the library. Included in this course to have a subject training equal to his. should be a reading knowledge of French However, he does have a right to expect and German. that the librarian will have enough sub- 2. At least a year's work in an accred- ject knowledge to be able to understand ited library school with special facilities to his requests and to locate the informa- meet the needs of the special student. tion needed. In order to do the latter 3. Provision for practice work in a he needs instruction which it is difficult special library in the field of the student's to acquire in either graduate study in his specialty. subject or in our present library schooI The first requirement can be met by a curricula. More on this point later. sufficient number of institutions to satisfy Dr. Williamson's statement was origi- our needs. If the second requirement nally published in 1923 but still very little can be adequately satisfied, facilities will has been done to supply the need for be available for the last. The second, specialized professional library training. however, is difficult to fulfill. Not all the Columbia, Denver and Simmons have accredited library schools have the liter- made beginnings according to Miss ature of these special fields on their cam- Savord? but much remains to be done. puses so that the number of institutions Miss Howe, also, emphasizes the need which are equipped physically to give for subject knowledge. work in this field are somewhat limited. A few words from a recent article by The necessary concentration of these stu- the librarian of one of the leading science dents at a few institutions will make for and technology libraries of the world 3 Op. cit. will bring this problem up to date. "Prob- more efficient ~re~aration.Another Iimit- ably the most frequent complaint among in^ fxtor in the satisfying of the second trained patrons is that libraries fail to rm~irementis the lack of personnel for comprehend their language and miss the teaching the literature of these special correct appreciation of their metaphors fields. We may consider two possible and so their problem^."^ sources for this instruction. Departmental We may assume from these references librarians, provided they have the neces- alone that there is a definite need for sary subject and literature knowledge, these special librarians and that some at- may be considered but the number from tention should be given to their training. this source may be small. The best source 3 Op. cit. will probably be from the faculties of the 4 Bay, J. C. "Activities of a scientific reference li- brary." College and research libraries. 2:99-102. various scientific and technical depart- 14 SPECIAL LIBRARIES [January ments, if they have literature specialists eral program, yet it would have been a who recognize the importance of making distinct advantage to me in my first two this knowledge available. positions. My academic training made it If no literature courses are being of- inevitable that I would go into this type fered in these departments it probably of specialized work, yet it was impossible will be difficult to arouse enough interest for me to obtain the specific training to get such a course unless a faculty mem- which I needed most. If I had taken my ber has a particular interest in this field. first year's work at the University of However, if subject specialists, as a group Michigan the one special course offered who criticize the preparation of special there, while it would have been a start in librarians (and they have good reasons the right direction, would not have greatly for so doing in many cases), would as- improved my preparation to meet the de- sume their responsibilities in this work mands of a special library's clientele. the condition could soon be remedied. If a student is interested in a second Unless some form of cooperative project year's work it might include administra- with mutual interest shown by both sides tion of a special collection and further can be arranged the library school will, work in the student's specialty with pos- of necessity, have to abandon the idea of sible additional work in an allied field. giving such training. The time spent in special courses under However, if a subject specialist is al- this program would be a little over 15 ready giving the course for the depart- per cent of each year's work. The ad- ment, the library school is most fortunate. vantages accruing to the individual, the The chemical literature course developed library in which he works, the user of by Dr. Byron A. Soule at the University that library and the profession in general of Michigan is an example of this type would certainly outweigh the disadvan- of cooperation. It is required of all grad- tage of the curtailment of the broad gen- uate students in the department of chem- eral training. If the specialist decided istry. Shortly after its inception the later to go into general library work, his library school gave it official recognition course would have included a wide by including it as one of its elective enough scope so that the special course courses. Literature is available in the would not handicap him. various departmental libraries at this in- The internship, while it still seems to stitution for several other specialized lit- be in the experimental state, should re- erature courses in the field of science and ceive some consideration in this field. Dr. technology. Bay5 mentions "a system of post-gradu- How much time should be taken from ate volunteer service in our larger libra- our regular library school courses for ries" as a method of acquainting inter- these special electives? A personal ex- ested persons with scientific literature. ample may answer this question. The (Students in this field are missing a rare substitution of chemical literature for ad- opportunity if they do not investigate the vanced reference and engineering litera- possibilities so generously offered in the ture, (or other allied field) for advanced above article by the Librarian at the John bibliography with special problems rela- Crerar Library.) The profession is badly tive to my field wherever feasible in the in need of fellowships or other aids for other subjects in my first year's work the encouragement of internships in - would not have seriously affected my gen- 6 Ibid. 19431 A PREPARATORY PROGRAM FOR LIBRARIANS I5 seience and technology libraries. The make to the library school. Special prob- few great institutions might be supple- lems in cataloging scientific and technical mented by the better departmental libra- books, special classifying problems, spe- ries where the librarians have the prepa- cial assignments in reviewing scientific ration and experience to give the internes literature for book selection, etc., would the necessary information and inspiration. not only appeal to the science student but Now let us examine the library school, would help the other students to bridge itself, to see how well it is suited to the this gap in their training. education of science and technology libra- If the science student decides definitely rians. It must be admitted that these to go into special library work for life, students encounter difficulties which do added emphasis should be given to these not affect the majority of the other stu- special problems in library schools. If dents because of their peculiar training. there is a possibility that he may go into This problem, of course, applies to all general library work he should still be students in proportion to the amount of allowed to follow up his specialty, but their specialization in contrast to their with fewer special assignments. general work in the humanities. The These suggestions for the preparation laboratory method develops mental habits of science and technology librarians, while varying considerably from those of the they may not be the best or only ones non-science student. Reading habits are that might be investigated, are an attempt different due to the differences in reading at furnishing the profession with some difficulty and in the quantity of material constructive ideas. Usually when scien- read in the two fields. Another problem is tific and technical people need a specialist the almost complete lack of knowledge they move heaven and earth to get just on the part of the science student of "the that training and experience. literature''-meaning, of course, the hu- The profession has realized the need manistic literature. His previous writing for special preparation for children's and sxperiences have been confined mainly to school librarians and more recently hos- "writing up" laboratory experiments, pital librarians. There is also some spe- which it must be confessed are, in the cialization offered, especially in the sec- main, quite unliterary. Briefly, then, the ond year's work, in each of the fields of science student develops different think- public, college and university library ing processes, reads differently, and work. The reason for the natural devel- writes differently than does the student of opment of these library specialties may literature. The difficulty in this situation be based on the similarity of the various lies in the fact that nearly all the faculty literatures. The need for the preparation members as well as the students in library of science and technology librarians de- schools have a similar background in the mands that we drop our aloofness from humanities. Consequently, the curriculum the scientist and technologist and work and teaching methods are fitted to the out a program acceptable first of all to needs of the majority as is quite proper, if them, for they are going to be the ones to the program is not so rigid as to make it use the service, and secondly to us. Time impossible to vary it when the necessity will iron out the differences of opinion arises. On the other hand, the special and we will realize that the library pro- student has a definite contribution to fession, also, is not immune to evolution. NEW GUIDES AND AIDS TO PUBLIC DOCUMENTS, 1942-43 By JEROME K. WILCOX Associate Librarian, University of California, Berkeley, California

MONG the guides and aids to the Index of Research Projects, and the third use of public docun~entsissued one being the final edition of the Check in 1942-43, those pertaining to List of Historical Records Suruey Pub- World War I1 naturally hold a promi- lications (items 47-49). nent place. These appear as items 2, 4, In the field of state publications, a 6, 7, 10, 15, 36, 37, 38B, 41, 78, 79, 80, number of important handbooks to indi- 83, 84, 86 and 91.2 Directories of war vidual state governments have appeared agencies are also being issued at periodic (items 50, 51, 65 and 75). Each of three intervals. These appear as items 8, 9, 12, states, Florida, Maine and West Virginia, has begun the issuance of a checklist of 14, 35, 39, 40, 42, 64, 77A and 82. The Special Libraries Association has pub- official state publications (items 56, 60, lished a new edition of its Descriptive and 76). Many unsuccessful attempts List for Use in Acquiring and Discard- have been made in the past to publish ing U.S. Periodical Mimeographed State- state checklists which were prepared as ments (see item 16), first issued in 1929. masters theses at the Library School of The Division of Statistical Standards of the University of Illinois. At last, one the U. S. Bureau of the Budget has has been published with the assistance of brought out two editions of its Directory the Louisiana Historical Records Survey. of Federal Statistical Agencies (item 21 ) . This is Lucy B. Foote's Bibliography of The Legislative Reference Service of th Ofichl Publications of Louisiana, 1803-1934 (item 57), a magnificent ac- the Library of Congress has issued Part I of a ChecklLt of Hearings before Con- complishment. Besides this Louisiana gressional Committees through the Sixty- checklist, the two outstanding additions Seventh Congress (item 32), and it is to this group are a Supplement Checklist hoped that additional parts will appear of Legislative Journals of the States of soon, as there is a considerable need for the United States of America (item 63) comprehensive recording in this field. and Volume V of the Book of the The National Archives has released its States, 1943-1944 (item 54). The latter Handbook of Federal Wmld War publication, issued by the Council of State Governments, is now the standard refer- Agenct'es and Their Records, 1917-1921 (item 33). The Work Projects Adminis- ence book of the forty-eight states. tration has issued three new volumes, two In the foreign field, we are indebted being bibliographies of research projects to the British Information Services for reprinting two very important guides to reports, thus bringing up to date its British government publications (item

1 Previous lists on Public Documents compiled by 77B). Three important aids to the ac- Mr. Wilcox have appeared in SPECIAL LI- BRARIES for July-August and September 1938, quisition of the publications of the Euro- November 1940, March and April 1942. 2 Entry numbers in annotated list which follows. pean Governments in Exile have ap- 19441 NEW GUIDES AND AIDS TO PUBLIC DOCUMENTS I7 peared (items 80, 84 and 86). The Arranged as earlier. editions : United Library of Congress has made three ex- States, Confederate states of America, States, Foreign countries and League of ceedingly useful contributions to the field : nations. a list of recent censuses in European 6. Wilcox, Jerome K. Official war publica- countries, a Guide to the Oficial Popula- tions. Guide to state, federal, and Cana- tion Data and Vital Statistics of Sweden dian publications. Volume [IIII-VI. and a guide to the official publications of June 1942-August 1943. Berkeley, Bu- present-day Germany (items 88, 89 and reau of public administration, University of California, 1942-43. (rnim.) 90). These four volumes with Volumes I The annotated list which follows in- and I1 (Official defense publications, Sep- cludes seven general aids, forty-three fed- tember 1941, and Official defense publica- eral, twenty-seven state and fifteen for- tions. Supplement, January 1942, respec- eign. tively) list publications from June 1940 to June 1943 inclusive. Within this three GENERAL GUIDES year period 11,109 items have been in- dexed of which 465 were Canadian, 3,273 1. California. University. College of agri- state, and 7,371 federal. culture. Giannini foundation of agricul- 7. Wilcox, Jerome K., ed. Public documnts tural economics. Library. Important and World War II . . . Papers pre- sources of information for work in agri- sented before the Committee on Public cultural economics m'th special emphasis documents, American library association, on California. May 1943. Berkeley, Milwaukee, Wisconsin, June 23 and 25, 1943. 77 p. (rnim.) 1942. Chicago, A. L. A., 1942. 118 p. Official government sources are included (planographed) throughout. Originally issued in September 1941. FEDERAL GUIDES 2. Northwestern university. Library. Docu- 8. Chamber of commerce of the United States. ment department. Selected current refer- War service division. Directory of wr ences to oficial publications on civilian agencies. January 1, 1943. Washington, defense. February 5, 1942. Evanston, D. C., 1943. 79 p. (War service bulletin 1942. 18 p. (rnim.) no. 77) Supplement 1-11. March 5, 194[2]- Earlier editions issued as National de- May 5, 1942. Evanston, 1942. (rnim.) fense bulletin no. 58, March 28, 1942, and 3. Special libraries association. Committee War service bulletin no. 61, June 15, 1942. of the Social science group. 11. Ma- 9. Chicago. Association of commerce. War terials and their acquisition. Chicago, problems service. . . . United States Public administration service, 1941. p. war organization ofices in Chicago [Third 8-34. (In its Publac administration li- edition] June 21, 1943. Chicago, 1943. braries. A manual of practice. New and 32 p. revised edition. Chapter 11, p. 8-34. First edition issued November 10, 1942; (Publication no. 75) ) second edition, February 22, 1943. 4. Tompkins, Dorothy Campbell. Sources of Have also issued a Directory, national information for the study of national de- war agencies, February 1943, and Wash- fense and the war effort. September ington directory, War production board 1942. Berkeley, Bureau of public admin- executive personnel, April 24, 1943. istration, University of California, 1942. 10. Melinat, Carl H. U. S. government publi- 49 p. (rnim.) cations and the war. A selected list . . . Includes official and non-official sources. Chicago, 1942. p. 153-175. (The Book- 5. U. S. Library of Congress. Division of list, v. 39, no. 7, Decemher 15, 1942, documents. Government documnent bibli- part 2) ography in the United States and else- An annotated selected list covering where by James B. Childs. Third edi- "the last two years to aid libraries in tion. Washington, D. C., 1942. 78 p. building up their war information files". 18 SPECIAL LIBRARIES [Jnnzrary

11. Merritt, Le Roy Charles. The United States Presented as a completely revised edi- government ar publisher. Chicago, Uni- tion of the Descriptive list for use in versity of Chicago press, c1943. 179 p. acquiring and discarding C'nited States illus. tables. (The University of Chi- periodical mimeographed statements, pub- cago Studies in library science) lished in 1929. 12. National association of manufacturers. This lists only the more important and N. A. M. Handbook on war production. most generally used releases. August 1942. New York, 1942. 184 p. 17. [U. S. Board of governors of the Federal Contains a section on how to sell to the reserve system] State and local financial government ; principles for determination data compiled by, and available at, vari- of costs under government contracts- ous federal agencies. Washington, D. C., War-Navy departments ; directory in- 1941? 25 p. (rnim.) formation on war agencies; text of 18. U. S. Board of governors of the Federal Priorities regulations nos. 1-14 ; alloca- reserve system. Library. Data released tion classification system; and a priori- to the press and public by the Board of ties section (index of titles of priorities the Fedrral resece system. May 1942. actions, equipment orders (E series), lim- Washington, D. C., 1943. 8 p. (rnim.) itation orders (L series), conservation First issued May 1938. orders (M series), preference rating 19. U. S. Bureau of agricultural economics. orders (P series), suspension orders (S Agricultural economic reports and pub& series), index to titles and subjects of PD cations. March 1943. Washington, D. C., forms, and priorities forms (PD series) ). 1943. 61 p. (mim.) 13. New Jersey. Historical records survey. Frequently revised. List and index of Presidential executive 20. U. S. Bureau of labor statistics. Prices orders (Unnumbered series) 1789-1941. and cost of living branch. Studies com- Clifford L. Lord, editor. Newark, [I9431 pleted for the defeltse agencies September 388, [2] p. (rnim.) 1939 to October 4, 1941. Washington, Distributed by New York State his- D. C., 1942? 20 p. (processed) torical association, Cooperstown, N. Y. at 21. U. S. Bureau of the budget. Division of $2.00. statistical standards. Directory of fed- 14. San Francisco. Chamber of commerce. eral statistical agencies. A list of pro- Domestic trade department. Directory of fessional and administrative personnel of federal ofices in San Francisco and the federal statistical and research agencies. Bay area. August 1943. San Francisco, Seventh edition. January 1943. Wash- 1943. 47 p. (rnim.) ington, D. C., 1943. 152 p. (processed) Earlier editions issued August 1, 1942 Sixth edition, printed, January 1942. and January 1943. 22. U. S. Bureau of the census. Census bureau 15. Scudder, Robert E. World War II and the pllblications, July 1, 1941-Washington, indexing, distribution, restrictions on dis- D. C., 1941 (processed) tribution and discontinuance of U.S. gov- An excellent list periodically revised ernment publications. Chicago, A. L. A,, and includes 1940 Census publications, 1942. p. 7-41. (In Wilcox, J. K., ed. publications of the Vital statistics division, Public documents and World War IZ. current manufacturing reports, quarterly p. 7-41) reports, annual reports, etc. 16. Special libraries association. Washington, 23. U. S. Bureau of the census. The United D. C. Chapter. United States govern- Stntes census New York, 1942. p. 417- ment periodic publications. A descriptive 155. (In Wilson library bulletin v. 16, no. list including press releases, preliminary 6. February 1942, p. 417-455, illus.) reports and other data published at fre- A "series of comprehensive articles quent or regular intervals, by important . . . on the scope, findings, implications U. S. government departments, bureaus and use of current Census reports and and agencies. With notes indicating which publications". releases are of permanent value and which 24. U. S. Bureau of employment security. Re- may be discarded . . . June 1912. ports and analysis division. Labor mnv- New York, 1942. 87 p. (processed) ket inforwzation available from the Re- NEW GUIDES AND AIDS TO PUBLIC DOCUMENTS I9

ports and analysis dizision, Burcau of 31. U. S. Federal housing administration. Div- employnzcnt sccurity. January 17, 1912. ision of research and statistics. Real Washington, D. C., 1942. 1 p. (processed) property surveys 1939-40. Collected nar- Gives for each item nature of data, rative reports. July 23, 1940. Washing- frequency of collection, methods of re- ton, D. C., 1940. 3 p. (rnim.) lease, and use of information. 32. U. S. Library of Congress. Legislative ref- 25. U. S. Department of agriculture. Office of erence service. Checklist of hearings be- information. Division of publications. fore Congressional committees through The publications of the United States th Sixty-ssventh Congress. Part I- Department of agriculture and the policies House committee on agriculture. Com- covering their distribution, by M. C. Mer- piled by Harold 0. Thomen. Preliminary rill . . . Delivered before the Public edition. Washington, D. C., 1941. 54 p. documents committee of the American (mirn.) library association, Boston, Mass. June Prefatory note dated February 27, 1942. 23, 1941. Washington, D. C., 1942. 23 p. First of a series which is planned even- (processed) tually to cover many of the major com- Appendix. Series of publications and mittees of both houses for the period be- periodicals formerly issued by the U. S. fore the 68th Congress. Department of agriculture and discon- 33. U. S. National archives. Hmdbook of tinued, p. 16-23. Federal World War agencies and their 26. U. S. Department of agriculture. Office of records, 1917-1921. Washington, D. C., information. Division of publications. 1943. 666 p. (Publication no. 24) Distribution section. List of Farmers' Contents :. Introduction.-General bibli- bulletins that huve been superseded and ography.-World War agencies and their records.-Appendix : Hierarchical list of the, Farmrs' bulletins or other publica- tions superseding them. January 1942. agencies described in the Handbook. For each agency is given date of organ- Washington, D. C., 1942. 12 p. (proc- essed) ization, functions, records and, in many instances, references. 27. U. S. Extension service. Publications of 34. U. S. National resources planning board. the Extension service, United States De- Fields of current state planning board partment of agriculture. Issued January activity. June 10, 1942. Washington, 1940. Revised January 1942. Washing- D. C., 1942. 93 p. (Circular VIII (re- ton, D. C., 1942. 30 p. (Extension serv- vised) ) (rnim.) ice circular 323) (rnim.) This is the fourth issue of Circular Includes printed and mimeographed VIII, presenting a breakdown of State publications. planning board activities classified accord- 28. U. S. Federal board of surveys and maps. ing to function. Map information office. Maps and charts 35. U. S. Office for emergency management. of the Pacific Ocean and insular pos- 0. E. M. handbook. Functions and ad- sessions. Washington, D. C., 1941. 10 p. ministration. [May 19421 Washington, (Information series no. 2) (rnim.) D. C., 1942. 72 p. charts. Includes official and unofficial publica- 36. U. S. Office of education. Government tions. sources of information on national de- 29. U. S. Federal housing administration. fense . . . Washington, D. C., 1942. Division of economics and statistics. Real 50 p. (Education and national defense property inventory data available at series pamphlet no. 2) (processed) Division of economics and statistics, Fed- Preliminary edition. eral housing administration. Washing- 37. U. S. Office of education. Vocational train- ton, D. C., 1938. 4 p. (processed) ing for war production workers. Catalog Issued August 1, 1938. of instructional materials and instruc- 30. U. S. Federal housing administration. Div- tional material information relating to ision of research and statistics. Current vocational training for war production rrnl property and housing survey data. workers. Rev. November 1942. Wash- March 15, 1941. Washington, D. C., ington, D. C., 1942. 10 p. (Misc. 3499 1941. 1, 10 p. (mirn.) VE-ND) (rnim.) 20 SPECIAL LIBRARIES [January

Includes the publications of the U. S. region. San Francisco, 1942? 17 p. Office of education, and those of Ala- (rnim. ) bama, California, Michigan, New York 43. U. S. Soil conservation service. Guide to and Pennsylvania. field activities. November 1, 1941. 38A. U. S. Office of foreign agricultural re- Washington, D. C., 1941. 10 folded maps. lations. Division of foreign information Third edition. and statistics. Informational materials 44. U. S. Superintendent of documents. Classi- on foreign agriculture, January 1937- fied list of United States government June 1943. A list of articles and studies publications available for selection by de- on agricultural development in foreign pository libraries . . . November 1, countries, foreign competition and de- 1941. Washington, D. C., 1941. 73 p. mand for farm products and foreign agra- 45. U. S. War department. Office Secretary rian policies appearing in bulletins and of war. Civilian personnel division. Ad- periodicals issued by the Office of foreign ministrative planning agencies in the fed- agricultural relations. July 1943. Wash- eral government. February 28, 1942. ington, D. C., 1943. 25 p. (rnim.) Washington, D. C., 1942. 47, 141, 195 p. 38B. U. S. Office of government reports. U. S. charts (partly folded) (rnim.) Information service. Reference list of na- States activities and functions and total tional defense Publications. A selection number of personnel for the agencies in- of pertinent bulletins and articles pre- cluded. All data precedes the war. pared by federal agencies actively en- 46. U. S. War production board. War produc- gaged in the national defense program. tion drive headquarters. War production February 1942. Washington, D. C., 1942. drive. Informational materials . . . 36 p. (mim.) March 1943 edition. Washington, D. C., 39. U. S. Office of price administration. Exec- 1943. 41 p. illus. utive office for price. Analysis section. 47. U. S. Work projects administration. Div- Jurisdiction and classification unit. Direc- ision of service projects, Bibliography of tory of commodity and services. An in- research projects reports. February 5, dex to price and rationing regulations 1943. Washington, D. C., 1943. 56 p. and jurisdiction of operating units. (W. P. A. Technical series. Research Washington, D. C., 1943. 284 p. and records programs bibliography no. 6) Contents : pt. I, Organization directory. (rnim.) -pt. 11, List of 0. P. A. price and ra- This sixth bibliography contains refer- tioning regulations.-pt. 111, Alphabetical ences to approximately reports on index of commodities and services.-pt. W. P. A. research projects received in IV, Price branch index of commodities the central office between January 1 and and services. June 30, 1941, inclusive. The first to 40. U. S. Office of war information. Hand- fifth issued as Research and records pro- book of emergency war agencies. March grams bibliography nos. 1-5, inclusive. 1943. Washington, D. C., 1943. 143 p. 48. U. S. Work projects administration. Division Primarily a directory. of service projects. Bibliography of re- 41. U. S. Office of war information. [List of search projects reports, prepared by Cyril discontinuance and cuvtailntent of pub- E. Paquin . . . April 30, 1943. Wash- lications and other informutional materials ington, D. C., 1943. 209 p. (W. P. A. made by federal departments or agencies Technical series. Research and records between July 1, 1941 and September 25, bibliogvaphy no. 8) (rnim.) 19421 Washington, D. C., 1942. 23 p. Cover dated : June 30, 1943. (0. W. I. Regulation no. 3) Eighth and final issue in the series. Originally issued as press release OWI- Covers reports received between June 538, September 25, 1942 (rnim.) and 30, 1941 and April 30, 1943. later published in Victory, v. 3, no. 39, 49. U. S. Work projects administration. Division September 29, 1942, p. 26-29. of service projects. Checklist of His- 42. U. S. Office of war information. News bu- torical records surzfey publications, pre- reau. San Francisco region office. Direc- pared by Sargent B. Child and Dorothy tory, national war agencies, Pacific roast P. Holmes. Assistance in checking and 19441 PRESERVATION OF REFERENCE MATERIAL 21

arranging by Cyril E. Paquin . . . vey publication issued between 1936 and Revised April 1943. Washington, D. C., 1943 and supersedes W. P. A. Research 1943. 110 p. (W. P. A. Technical series. and records bibliography no. 4 issued Sep- Research and records bibliography no. 7) tember 12, 1940, and revised edition issued (mim.) September 1, 1941. Final listing of Historical records sur- (To be continued)

THE PRESERVATION OF REFERENCE MATERIAL IN A FINANCIAL LIBRARY By ALTA B. CLAFLIN Librarian, Federal Reserve Bank of Cleveland, Cleveland, Ohio

HE problems of preservation of magazine, and those of some of the other reference material in an ordinary Federal Reserve banks; the staff maga- Tspecial library are similar to, zine of the Bank of England, of which we though less extensive than, those of the have a complete file; the monthly bulletin public or university library. In the Fed- of the Robert Morris Associates, which eral Reserve Bank Library our binding is not issued for public circulation; and bill averages very little over $200 a year. similar monthly or quarterly serials. In However, since we are regarded by our many cases, in order to have these of own officials and by other banks in the any use for reference, it has been neces- city and throughout this Federal Reserve sary to type a more or less detailed index district as a source of historical as well or table of contents and bind it in with as current information, files of the more each volume. important periodicals, reports, documents, Periodicals which we do not wish to etc., must be preserved permanently, and discard at the end of the current year, binding is the only safe way of accom- or incomplete files of the more important plishing that purpose. ones, are tied up by volumes between The preservation of our back files of press-boards and kept on the regular periodicals is not a very difficult problem, shelves as long as we need them or have once the decision as to what and how to space for them. Also, certain files of bind and the procedure to be followed periodicals, having no value to our par- has been worked out and recorded. Only ticular library beyond the current year, the more important of the financial are clipped for the few articles which periodicals are bound, and this includes may have more permanent use and then sets of unindexed periodicals of local discarded. financial interest which might not be Our regular binding record for each available elsewhere. Examples are such periodical carries all the instructions as magazines as the Cleveland Banker, organ to the disposal of the various types of of the local chapter of the American periodicals, together with notes as to tit!e Institute of Banking; our own employees' pages and indexes, the record of when

1 Paper presented at the Joint Session of the War the volumes have been sent and returned and Postwar Conference of the Library Binding Institute, November 5, 1943, Cleveland, Ohio. from binding and the cost for each vol- 22 SPECIAL LIBRARIES [January ume. One thing we do insist upon is the who, we are sure, appreciate the neces- binding in of covers and advertising sity for care in returning. If the refer- pages. The reason for this is that finan- ence item in such publications is brief or cial advertisements frequently have per- only a few pages, we often have it photo- manent reference value, and covers often stated or typed for the person wanting it. carry portraits or other distinctive fea- Newspapers we do not bind at all, since tures. For periodicals which are not con- we can always use the bound files in the tinuously paged, the bound-in covers help nearby public library. The current files, more conveniently to identify the monthly after they are circulated and clipped, are issues. kept for a few months and discarded. The question of binding paper-bound Clippings are preserved for reference, as reports and other documents depends of' a rule, loose in subject folders in vertical course on their permanent usefulness. files and discarded when their usefulness Serial reports, if small, are kept tempo- is over. The few items of permanent rarily between press-boards on the shelves value are mounted on single sheets. or in the vertical files, until four or five Each year there are always certain years' issues have accumulated ; thenLthey mimeographed statistical reports and pro- are bound. However, only the most im- ceedings which must be bound for per- portant single pamphlets are bound. manent reference and preservation. Also, These are generally placed in Gaylord each year all the printed circulars issued binders and treated as books. In a very by the bank are bound in annual volumes. few cases a group of pamphlets on the All of these have to be quite fully indexed same subject are bound together. As an on typed sheets which are bound with example the briefs of counsel and the each volume. There is also the problem opinions of the judges of a legal case, of smaller or oversize items that must go as the case goes through the various in their regular place in the volume. We courts, would be bound together in chron- are quite satisfied with the way this is ological order, with a typed table of con- handled by our own local binders, though tents. the cost does make the volumes rather The great mass of our pamphlet and expensive for us. unbound material is kept in the vertical The mending problem is quite a con- files, and constitutes almost as large a siderable one with us. We have found, part of our collection as the shelved ma- and no doubt other small libraries have terial. We also keep on hand a great had the same experience, that the great deal of duplicate material, for busy exec- enemy of the books on the shelves nowa- utives dislike being bothered unneces- days is not the bookworm, or the cock- sarily to return items which have been roach or the dirty fingers of small boys, sent to them. This is especially true of but the devastation wrought by the night the large bound material. We find that cleaning staff. We never see them, and if our patrons can have a duplicate copy their work in the library is only a small of a single issue to carry in their brief part of their nightly duties. For some case and keep ~ermanentlyif they choose, reason, they are not given a small vacuum they are well pleased. cleaner for the tops of the books, SO Of course we are very strict about ma- they try to dust by hand and do so by terial that cannot be duplicated or re- pulling the books out by the top of the placed, and only loan (if at all) to those binding. Many times in the early days 19441 S. L. A. PLANS A RECRUITING PROGRAM 23 we used to find the floor strewn with offices in town. He came for two days pieces of old sheepskin bindings or the with his small mending kit and gluepot, old cloth-bound books partly ripped down and as a result the appearance of our the backs. There has been great improve- shelves has been very much improved. ment in recent years but we still have It may be that other libraries have dif- occasional exasperating experiences. In ferent problems and have discovered other this connection, we welcomed the young methods more advantageous, but the ones man who came two or three years ago to discussed in this paper have proved suc- offer his services as book mender, such cessful in the Library of the Federal Re- as he had been doing for several law serve Bank of Cleveland.

S. L. A. PLANS A RECRUITING PROGRAM

By RUTH S. LEONARD Assistant Professor of Library Science, Simmons College, School of Library Science, Boston, Massachusetts and Chairman, S. L. A. Training and Professional Activities Committee

HE Training and Professional do not realize the opportunities now and Activities Committee is working in the future, to combine their subject Ton an intensive program this year specialization with library science prepa- to make college students aware of the ration for a variety of positions in many opportunities and advantages of the spe- types of special libraries. cial library profession. The need for re- A special recruiting pamphiet is being cruiting college students to the library prepared which will accompany a form profession is acute; and the greatly in- letter to some five hundred personnel of- creased demand for special librarians in ficers in the colleges and universities many fields makes S. L. A.'s responsi- throughout the country. We hope that bility especially apparent. they will thus be stimulated to send to The Committee has decided that the S. L. A. Headquarters for additional in- most direct approach to the college stu- formation and be interested in our plan to dent is through the personnel directors, have representative special librarians go vocational counselors, and deans of the to the colleges to speak informally or for- colleges and universities. We wish to give mally with students who may be at- to these people information which will tracted to the special library profession. correct their misconceptions and dis- We also hope that special librarians may torted ideas concerning the library pro- be invited to take part in vocational in- fession so that they can explain to college formation conferences. students what special library work has to In January, our President, Miss Elea- offer. We should like to encourage them nor S. Cavanaugh, will ask Chapter to recommend the special library profes- Presidents to nominate special librarians sion to properly qualified students who who would be willing to visit colleges or 24 SPECIAL LIBRARIES [January

universities in their vicinity, at the invi- service in time of crisis as well as in tation of the personnel officer, to talk peace time, if it is to have any appeal to over the possibilities of special librarian- the mature student. For the student who ship as a career. We hope that those of has prepared himself in one field of you who are asked to do this will respond knowledge it is important that he under- enthusiastically to this opportunity to cor- stand how he may use that knowledge in rect the many false impressions which the field of special library administration college administrators, faculty and stu- by becoming also a specialist in the use dents have concerning special library and servicing of library materials. work. The need for attracting college students Today the library profession must face capable of assuming administrative re- the challenge to demonstrate the social sponsibility in special libraries is great. importance and essentiality of library We must accept this challenge.

EVENTS and PUBLICATIONS

What Every Librarian Has Been Waiting For proach from the reader's point-of-view is con- Apart from its great value to the man in the sistently maintained, the chapters on reference street, the publication of Jennie M. Flexner's books, in particular the one on encyclopedias, MAKINGBOOKS WORK, a guide to the use of dictionaries, yearbooks and the other fundamen- libraries (New York, N. Y., Simon and Schus- tal publications, will be as refreshing to any li- ter, 1943. 271p. $2.50), is a major event in the brarian as it will be revealing to those who use library world. At last, through this interpreta- the library. The chapter "Books for Your Own tion, people and libraries may be brought into a Library" is an invitation to enjoyment as well dynamic relationship since the Positive values as a testament of faith. of library procedure are clarified and the part MAKINGBOOKS WORK is indeed a milestone in played by the library's users in its development library literature and an approach to new vistas is graphically portrayed. But it is not surpris- both for those who serve and for those who ing that such a book has not appeared before use libraries. But considered from the point-of- this. It could only be the outcome of years of view of the special librarian who turns to books fruitful relationships in bringing books and and print primarily as tools for the day's work people together through libraries and in discov- rather than as a means for the enrichment of ering and transforming the many tangible and living, the book has a major omission. There intangible barriers into firm steps toward con- is no chapter that deals intensively with such structive service. Such a background and much publications as city and trade directories, in- hard study of the reasons for library techniques vestment services, the publications of organiza- were essentials and have resulted in a text that tions such as the National Industrial Conference consistently and enjoyably approaches and elu- Board or the American Management Associa- cidates the library from the users' angle. The tion. Some paragraphs here and there touch, apparent effortlessness with which this consist- though only slightly, on several of these. It is ency is maintained, is proof in itself of Miss because real understanding of their manifold Flexner's thorough understanding and art. uses is important both in the handling of the Special librarians will find this volume par- individual's personal problems and in the cor- ticularly valuable because of its clear presen- porations sound development that the failure to tation of the general library approach to prob- include a section vital to all library users is to lems. The analysis of the purpose of catalog- be deplored. ing and the service to the user given by the Right there perhaps lies the cleavage in un- various steps is as successful and as illuminat- derstanding between the general and the special ing as any section of the book. Because the ap- librarian, a cleavage that can continue only to 19441 EVENTS AND PUBLICATIONS 25 the great detriment of both. Broadly stated In the Bulletin of thMedical Library Asso- and with minor exceptions, in the day's work ciotion for October 1943, there appears an in- books to the public librarian are a means for the teresting article by Jennie R. Greenbaum, enrichment of living; to the special librarian Medical Librarian, Michael Reese Memorial they are tools whose skilled use has a direct Library, Chicago, Illinois, on "Work Analysis relation to profit and loss. Both points of view of Functions and Duties of the Medical Library are valuable-intensely important for the coun- Staff." try's future welfare. But it is only as complete * * * understanding and application of both interpreta- This year's issue of U. S. CAMERAANNUAL tions may be developed by each group, that -1944 is sub-titled THEU. S. AT WAR, as it American librarianship in all its aspects can presents a cross-section of Americans at war. grow to its full stature. The library world is (New York, N. Y., Duell, Sloan & Pearce, greatly in debt to Miss Flexner for her contri- 1943. $4.50.) ' bution toward the development of such under- *** standing. STATISTICALANALYSIS IN BIOLOGY(New MARIONC. MANLEY. York, N. Y., Interscience Publishers, 1943. $4.50), by K. Mather, is a presentation, in The Northwestern Miller for October 27, simple terms, of the basic theory of modern 1943 carries an article on the literature of biological statistics. milling and baking with an annotated list of * * * 49 books to make a five foot shelf of books for STABILIZATIONOF EXCHANGES (October 4, flour men. The list and the general comment 1943. 14p. $1) discusses foreign exchange and on the literature of this industry are both val- the gold standard 1914-1939 as well as the uable. * * * world monetary cooperation. This pamphlet may STANDARDCOMMODITY CLASSIFICATIONS, be obtained from Editorial Research Reports, Technical paper No. 26 (651p.) may be obtained 1013 13th St., Washington, D. C. from the Superintendent of Documents, Wash- *** ington, D. C. This is a standard classification for the use of Federal agencies, which, if used, Bibliographies: will increase the value of comparability of com- INDUSTRIALPENSION TRUSTS. (Published in modity data (Price?). S.L.A. Financial Group Bulletin, November *** 1943, pp. 6-7). A HANDBOOKOF MEDICALLIBRARY PRACTICE, INTERNATIONALMONETARY STABILIZATION, BRIT- compiled by a committee of the Medical Library ISH AND AMERICAN PLANS. (Published in Association, edited by Janet Doe and recently Congressional Record, November 1, 1943, pp. published by the American Library Association, 9080-9081). presents the problems of medical librarianship. JOB ANALYSIS.Compiled by Joseph E. Zerga. Special attention is given to the selection and (Published in Journal of Applied Psychology, procurement of medical books and periodicals, June 1943, pp. 252-267). their classification and cataloging, the treatment MOTION-PICTUREFILMS AND OTHERVISUAL of pamphlets, pictures, maps, microfilms, rari- MATERIALSFOR INSTRUCTIONALUSE. (Pub- ties and reference work. (Chicago, Ill., 1943. lished in Educatiolt for Victory, December 1, 609p. $5.) *** 1943, pp. 3-5). With the object of bringing to the people of NAVY BIBLIOGRAPHY.Compiled by Library the United States a clearer knowledge of our Section, Welfare Division, Bureau of Naval neighbors to the south, and in response to many Personnel, Navy Department. (Published in requests, the Americana Corporation (Chicago, Wilson Library Bulletin, December 1943, Sec- Ill.) has prepared a volume of basic material tion 1, pp. 320-321). on the Latin American countries. LATIN PERSONNELMANAGEMENT FOR WARTIMEPRO- AMERICAis offered in two bindings; one at $2 DUCTION. Part I : Personnel Department. and one at $2.50. A copy of the LATINAMERICA Part I1 : Personnel Management. (Published Qurz SUPPLEMENTis sent free with each book. by Cleveland Public Library in Business In- Extra copies of the QUIZ may be ordered at formation Sources, March 1943, 8p.) Anno- 2SC each. tated. 26 SPECIAL LIBRARIES LJanz~ary

PHYSICALFITNESS. (In Booklist, February 1, 1943, p. 234.) WAR SUBJECT PLASTICS. Letter Circular No. 712. (Wash- ington, D. C., National Bureau of Standards, HEADINGS 1943, 5p.) Annotated. PUBLICATIONSUSEFUL IN FIREDEFENSE TRAIN- For Information Files ING. (In National Fire Protection Associa- tion Quarterly, April 1943, Part 11, pp. 37- Revispd attd Enlarged Edition 50.) Annotated. By popular demand a new and enlarged SAFETYMEASWS. Compiled by Anne L. edition of subject headings for informa- tion files dealing with the present world Baden. (Washington, D. C., Library of conflict is now ready. Congress, Div. of Bibliography, 1942, 56p.) New lists from Cleveland War Informa- SELECTEDBIBLIOGRAPHY OF BOOKS,PAMPHLETS tion Center and Standard and Poor's AND PERIODICALSIN ENGLISH IN THE FIELD Corpo..ation are added. Subject headings OF ECONOMICS,POLITICS AND SOCIOLOGYOF of CounciI on Foreign Relntions, Inc. LATIN AMERICA. Compiled by Richard I?. and Time Inc. as included in the flrst edition. Behrendt. (Albuquerque, New Mexico, Uni- versity of New Mexico, School of Inter- You will need these headings to supple- ment the earlier publication. Order your American Affairs, 1943, 30p., 254.) copy today-limited number available. SELECTEDLIST OF BIBLIOGRAPHIESON POSTWAR Orders filled in order received. PLANNING.(Published by Cleveland Public April, 1943 Printed 72 pages Library, War and Defense Information Cen- ter in Mimeographed Bulletin No. 13, March Price: $2.10, Including postage 8, 1943, 4p.) SPECIAL LIBRARIES ASSOCIATION WAR AND THE CONSUMER. (In Publishers' 31 East Tenth Street, New York Weekly, February 27, 1943, pp. 1013-1017). WAR EFFORT-TRAININ+UPGILADINDSUPE% VISION. Abstract No. 6. British Engineering Bulletins. (Washington, D. C., War Man- power Commission, Bureau of Training, 1942, 24p.) Annotated. Library Paste Permanent Clean Cream the Paste with the brush. Spread thin. Card Announcements pockets, book plates, and even bindings will be inseparably held. A 2 02. sample sent on request Jane Brewer Honored of any librarian SANFORD INK CO. Jane Brewer, S. I,. A. National Membership Nn. 333 8 oz. Chairman and Custodian, Real Property Survey Chicago New Yorli No. 534 5 om. Data Unit Library, Federal Housing Administra- tion, Washington, D. C., has recently been made a Fellow of the American Geographical Society. Sir Angus Fletcher Appointed to Buffalo Post The many friends of Sir Angus Fletcher will be interested to learn that he has been appointed British Consul for the Buffalo area. Sir Angus was Librarian of the British Library of Information from 1922-1941. He also was Presi- dent of the S. L. A. New York Chapter 1927- 1928 and served the National Association as Chairman of several Committees. Our good wishes go with him in his new work. Please Mention Special Libraries When Answering Advertisements 19441 ANNOUNCEMENTS 27

Ella Tallman Appointed to New Position On the Press Ella Tallman, who has been in charge of lan- - tern slides at the Cleveland Museum of .4rt, THE RAILROADS Cleveland, Ohio, has recently been appointecl AND Assistant Librarian of the Museum. Miss Tall- man, while in charge of the Museum's lantern PUBLIC WELFARE slides, built the collection to over 50,000, with Their Problems and Policies a yearly circulation of 200,000. These slides, BY EMORYR. JOHNSON many of which are in color, represent all periods Professor Emeritus of Transportatim and Commerce, of the art of the world. Wharton School of Finance and Commerce, Miss Tallman is Past-President of the S. L. A. University of Pennsylvania The dean of professors of transportation herein pre- Cleveland Chapter and is at present serving her sents his mature thought on one of the outstanding second year as National Chairman of the Mu- problems of the day. After tracing the course of rail- road development he analyzes their wartime problems seum Group. and discusses measures deemed necessary to promote sound railroad progress in the post-war era. The Library of Congress Issues Printed Cards The chapter on American Railroads in the World War Period contains the first complete picture of the rail- for Microfilm3 road's contribution to the war effort to appear in book form. A chapter on Private Versus Government Owner- The Library of Congress has issued its first ship and Operation of the Railroads brings this peren- printed cards for microfilm copies of books in nial subject up to date. The last chapter on Summary, Concluaions and Recommendations should be of par- the Library. These cards are being printed for ticular interest of members of Congress, members of use in the catalogs of the Library and for dis- government regulatory commissions and to serious stu- dents of transportation. tribution to other libraries in the same manner 325 pages, 6x9, cloth, probable price $3.00 and at the same cost as cards for books in the Library of Congress. The new cards are not BOOK DEPARTMENT distinguished by being assigned special card SIMMONS - BOARDMAN numbers but a complete set is being maintained by the Card Division so that they can also be PUBLISHING CORPORATION sold as a set if any card subscriber should wish 30 CHURCH STREET NEW YORK 7, N. Y. to have all of the cards for microfilms. Over 200 of the cards have now been printed. Some of the cards for microfilms have been Expert Service on Magazine printed from copy supplied through cooperative Subscriptions for Special Libraries effort by other libraries and an increasing Write for a free copy of Faxon's amount of copy for microfilms is expected from Librarians' Guide. this source. Also odd numbers of magazines, Whenever the Library of Congress has printed volumes, or complete sets. a catalog card for the original work, that entry will be used, with appropriate annotation, for F. W. FAXON COMPANY the microfilm copy. 83-91 Francis Street Student Loan Fund Back Bay. Boston, Massachusetts At the moment librarians are in such demand that few seem to be thinking of a future call for those with special training or of the postwar WANTED TO PURCHASE competition which will favor those with the highest qualifications. The Special Library As- Scientific Publications sociation stands ready with a Student Loan Books Periodicals Fund designed "to provide financial assistance Foreign-Domestic to those members who wish to carry on pro- fessional study in an accredited library school " Complete sets. runs, odd volumes Inquire of your local Chapter President or Please send me your List of Duplicate write direct to the Chairman of the Student Journals Loan Fund, Marguerite Burnett, Librarian, Fed- WALTER J. JOHNSON eral Reserve Bank of New York, New York 7, 125 East 23rd Street. New York New York, if you are contemplating taking ad- Orchard 4-3015 ditional lihrary courses and need financial aid. Please Mention Special Libraries When Answering Advertisements 28 SPECIAL LIBRARIES [January

S. L. A. Boston Chapter The Boston Chapter celebrated in September its twenty-fifth birthday. This was resplendent with a cake and many reminiscences. Boston Chapter has several reasons to be proud of its GRAPHIC accomplishments, among which is the fact that it has furnished the National Association with four outstanding Presidents: Daniel N. Handy (1912-1914; 1924-1926), Edward H. Redstone / MICROFILM 1 ( l923-1924), William Alcott (1929-1930) and Howard I,. Stebbins (1935-1937). SERVICE, INC. Shall S. L. A. Hold a 1944 Convention? President Cavanaugh has sent out the follow- ing letter to all Chapter Presidents and Group Chairmen : organization has had OUR "The very important question of whether or the privilege of serving a not to hold a conference in 1944 must be de- number of America's great cided by the Executive Board very shortly. libraries, institutions and in- Since the Board would like to have an expres- dustries in the past years. sion of opinion from the membership before making this decision we ask that you discuss We manufacture a complete the subject at the January meeting of your line of microfilm equipment Chapter and at any local Group meetings. which includes cameras, "The Board would like to make the decision as reading machines, positive early as possible this spring in order to give printers and enlargers, the Chapter holding the Convention longer time to prepare for it, should a convention be held. No which equipment can be de- Chapter has, as yet, extended an invitation, but livered on reasonable priori- Philadelphia is seriously considering inviting ties. SLA to hold the 1944 Conference there. should your organization re- "In your discussion, please note that transpor- quire work done on a service tation will probably be more difficult than in 1943 and that hotels will be more crowded than basis, each of our offices has ever before. At the meeting of the Executive some camera time which can Board on November Sth, one member was un- be devoted to such work. We able to get a reservation at any New York hotel invite your further interest. and was therefore unable to attend the meeting the next day. "On the other hand, you will want to mention Graphic Microfilm Services, Inc. that the 1943 conference was the biggest and one of the most successful in our history and Executive Office: 7 Dey Street that members felt they received a great deal of New York. 7. N. Y. value from it. "May we have a summary of the opinion of Regional Offices: the members just as soon as possible after your New England: Waltham, Mars. January meeting, for the guidance of the Board Midwest: Chicago. Ill. in this all-important decision?" If your Chapter President or Group Chairman has not brought up this important matter for discussion, will you not bring it to his attention so that the Executive Board may have before it representative opinions, when making its final decision.

Please Mention Special Libraries When Answering Advertisements 19441 ANNOUNCEMENTS

Library Pictures Wanted If any S. L. A. member has on file recent pictures of his or her library, Mrs. Kathleen B. Stebbins, national Secretary, would appre- ciate having them sent her at S. L. A. head- quarters. Several requests for pictures of spe- cial libarires have been received from news- papers and magazines. War and postwar Conference of the Library Binding Institute Possible postwar developments in the library field and the consequent developments which might be needed in library binding were two of the main topics discussed at the War and Post- war Conference of the Library Binding Insti- tute held at Cleveland, November 5 and 6. Many S. L. A. members were among the nearly two hundred librarians present at the Joint Ses- asked for constantly - because sion of librarians and binders, and a number of 1. Rider publications have been recog- them participated in the program nized as authoritative within the radio The following paragraphs are culled from industry for over twenty years. 2. They are used today for training, the proceedings, as being of particular interest in all branches of the Armed Service. to special librarians. 3. They are used as textbooks by At the Joint Session, presided over by Clar- leading technical schools and colleges (names on request) and are circulated ence S. Metcalf, Librarian, Cleveland Public by outstanding libraries. 4. They are Library, Helen Hefling, Head, Catalogue Dept., advertised, month after month in na- Lakewood Public Library, and President, Cleve- tional radio and electronic magazines. land Chapter, S. L. A., presented greetings on THE CATHODE RAY TUBE AT WORK Accepted authority on subject...... ,338 PP.-$3.00 behalf of the Chapter. She said, in part: FREPUENCY MODULATION Gives principles of FM radio...... ,138 pp.-$1.50 "There has been a sudden, new realization in SERVICING BY SIGNAL TRACING business and industry of the value of library re- Basic method of radlo maintenance. Enulish ed. 360 PP.-$3.00 search, and nearly every important industry has Spanish ed. 385 PP.-$3.50 THE METER AT WORK or is developing its own research department or An elementary text on meters...... 152 PO.-$1.50 special library. Last month two areas in the THE OSCILLATOR AT WORK How to use, test and repair...... ,243 pp.-$2.00 country each reported more than fifty new Spe- VACUUM TUBE VOLTMETERS Theoretical and practical...... ,179 pp.-$2.00 cial Libraries Association members. Undoubt- AUTOMATIC FREPUENCY CONTROL SYSTEMS edly, this means to members of the Library ---also automatic tuning systems. . . . ,143 pp.-$1.25 AN-HOUR-A-DAY-WITH-RIDER SERIES Binding Institute, even in this period of priorities Provide foundation for advanced study on "Alternating Currents in Radio Receivers," ou and labor shortages, that you will be called upon "Resonance & ,,Alignment," on "Automatic Volume Control, on "D-C Voltage Distribu- to advise or assist in the conservation or preser- tion." Hard bindings...... 90c each vation of more, and of a greater variety of A-C CALCULATION CHARTS Faster than a slide rule...... ,160 pp.-47.50 materials. It is of inestimable value to these ALSO RIDER MANUALhNOW IN Xlll VOLUMES new libraries and librarians to find the Joint Eeference books giving circuit diagrams and data Committees of the Library Binding Institute, on Radio Receivers-used by profesional radio servicemen in all parts of the world. the American Library Association and the Special Libraries Association already working Send Today for New Catalog together in their interests, with the Minimum Specifications already in use." The lack of proper recognition of libraries by government agencies was pointed out by Clar- PubDisher, Inc. ence W. Sumner of Youngstown, who suggested 04 FOURTH AVE.. NEW YORK ClTY action by library organizations to remedy the situation. A paper by Capt. Thomas E. Keyes, Sn. C., AUS, Officer in Charge, Cleveland Branch, Please Mention Special Libraries Whert Answering Advertisements 3O SPECIAL LIBRARIES

Army Medical Library, describing "The Army Medical Library and Its Conservation" was pre- sented by his associate, Dr. Max H. Fisch, Cur- Consult an Index ator. An exhibit of books from the library and examples of restoration were shown. These Services Index John B. Nicholson, Jr., librarian, Fenn Col- 1 194 Periodicals! lege Library, Cleveland, presented a paper on "The College Library in the War Training Pro- The Agricultural Index gram" in which he described very vividly some Monthly - 111 periodicals of the problems encountered by college libra- The Art Index rians today. Alta B. Clafln's paper on "Binding Procedure Quarterly - 91 periodicals in a Financial Library" is reprinted in this issue. The Bibliographic Index In his annual report, the Executive Director Quarterly -books and periodicals of the Library Binding Institute, Pelham Barr, summarized the problems of the binders and The Catholic Periodical Index pointed out that they are due partly to the fact Quarterly - 56 periodicals that binding is a small industry. He warned Cumulative Book Index against expecting "fairyland" improvements in Monthly -world list of books in binding immediately after the end of the war. the English language A special afternoon session sponsored by the Ohio Library Association and led by Walter The Education Index Brahm, Ohio's State Librarian, discussed "Prob- Monthly - 157 periodicals lems of Maintaining Library Service in War- Essay and General Literature time". Index The five sessions of the binders' meetings cov- ered present conditions and postwar possibilities Semi-annual - collections of gen- eral literature in the bindery. Current government regulations were explained and discussed through detailed Industrial Arts Index questions and answers. At the technical session Monthly - 244 periodicals market and shop conditions affecting materials International Index were considered. Scarcity of backlining, rein- forcing fabric and leather was stressed. Labor Bi-monthly - 255 periodicals turnover and increased costs were the main Index to Legal Periodicals topics of the management session and they re- Monthly - 142 periodicals vealed the critical conditions existing in many binderies today. At a special session on post- Readers' Guide to Periodical war planning, the members were given specific Literature suggestions on how each binder could go about Semi-monthly - 112 periodicals making a definite plan for developing his service Abridged Readers' Guide to to libraries. Periodical Literature Monthly - 26 periodicals The Vertical File Service -for all cleaning problems you need Monthly - annotated catalog of pamphlets Aye's Hand Book on Building Maintenance

Frequent cumulations--other pertinent Completely covers entire range of cleaning material included in above indexes. methods and operations as applied to any Building, Shop or Store. Price $2.00-or For sample copies and rates write we will gladly bill you. , THE H. W.WILSON CO. JAMES H. AYE, Publisher ' 950 University Ave. 52, N. Y. C. 1619 N. LIMA ST. BURBANK, CALIF.

Please Mention Special Libraries When Answering Advertisements 19441 SPECIAL LIBRARIES 3I

THE 0.P. MARKET FOR SALE A Subject Directory to the Specialties of the In the final liquidation of Wells- Out-of-Print Booktrade Dickey Company we offer for sole Edited by the following statistical publica- SCOTT ADAMS tions. Preference given to sale of $2.50 complete sets. This is a directory in out-of-print books on special subjects and in special fields. It includes both specializing booksellers Poor's and those who have indicated permanent Railroads: 1900/12, 1914/25, wants on specific subjects. The former usually stock books on their subjects; the 1928/30, 1936137 latter may, or may not; but because the Industrials : 1910/13, 1916/17, traffic of books through their hands is pre- sumed to give them special knowledge of 1919/20, 1922/25, 1928/30, the subject and its market, they have also 1936/37, 1940 been included. The directory is, therefore, a guide to booktrade activity as well as to Public Utilities : 1924/25, 1928/29, resources; it shows who is interested in 1936/37 buying books on specified subjects as well as where stocks of books on the subjects Financial and Industrial : 1940 may be found. Investment Trusts, Real Estate Mortgages, Insurance Com- R. R. BOWKER GO. panies: 1930, 1936/37 62 W. 45~~STREET NEW YORK 19, N. Y. Moody's Railroads : 1909, 1913/26, 1933, When they ask for 1936/41 Industrials : 1919, 1921/28, MARINE BOOKS 1930/31, 1933/42 Public Utilities : 1914/15, 1918/27, ...have CORNELL Books on hand! 193214'42 'The only company in America to pub- lish maritime books exclusively, The Analyses of Governments and Cornell Maritime Press offers an out- Municipals : 1920/25, 1927/42 standing list of informative books on ship construction and operation, writ- Banks, Real Estate, Investment ten by men who are foremost in their Trusts: 1928, 1935, 1937/42 respective fields. Such books are in urgent demand today . . . make sure YOUR library has them! Commercial & Financial Chronicle: SUBJECTS COVERED: Seamanship Navigation & Piloting July 1904/December 1928, Mateorology Naval Reserve Stowage Ship's Business July 1932/December 1941 Signaling Naval Architecture En itwering Ship Gnatruction ~eilg*ratlon Repair & Alteration Electricity Blueprint Reading Address all inquiries and bids Steward's Department Piping to Knon ct Rope Work Plant Protection Send for FREE Catalogue Listins All Titles WELLS-DICKEY COMPANY CORNELL METROPOLITAN' BUILDING MARlTlME PRESS MINNEAPOLIS, MINNESOTA 241 West 23rd Street New York, N. Y.

Please Mention Special Libraries When Answering Advertisements 32 SPECIAL LIBRARIES [January ill FOR

LIBRARY //I Since 1896 our salesforce, our executives, in fact our en- SUPPLIES III tire organization, has geared its efforts to serving libraries with better supplies and furni- ture. So, whatever you need in GAYLORD the daily operation of your library, write us. Ask us to CATALOG... send you the Gaylord Catalog.

GAY LORD BROS., - Inc. :EEP;;: Originators and Makers of Better Library Farnitare and Sapplies

U. S. GOVERNMENT THE PERIODIC NATIONAL CYCLOPEDIA PUBLICATIONS A DESCRIPTIVE LIST AMERICAN BIOGRAPHY Volumes I to XXX Permanent Series Current publications and releaaee of the important government bureaus and agencies. Givee title, frequency Volumes C, D, E, F of publication and form. Tells what Current Series publications to keep and what to diecard. Invaluable in keeping up to date on government releasee, eo INDEX VOLUME important in the war elTort. Published 1935 PRICE:$2.00 Plus 10# postage and handling. CONSPECTUS VOLUME Published 1937 100 pagee. Planographed. Special Librarians will be interested in the June 1942. Currest Series and the Conspectus Volume, which can be used without the Permanent Series. Please write for further particulars and dis- count to libraries. SPEW LIBRARIES ASSOCIATION James T. White & Company 31 East Tenth Street, New York 70 Fifth Avenue, New York 11, N. Y.

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THE 1944 EDITION - - MODEL RAILROADER CYCLOPEDIA Compiled by A. C. KALMBACH, Publisher of The Model Railroader magazine. Just published: the fifth edition of The Available in two bindings, paper at Model Railroader Cyclopedia, standard $2.50, cloth at $3.00. 184 pages and 27 reference work of the scale model rail- large fold-in plates. 7 x 10 page size. roading hobby. Every miniature rail- Contains hundreds of photos and plans for every conceivable type of railroad road fan (grown-ups who make model equipment, as well as National Model railroads in attics or spare rooms) is Railroad Association standards, track not just a prospect, but a customer for information, signal circuits, and short this book. Widely advertised in spe- articles on the various phases of rail- cialty magazines such as The Model road scale modeling. Railroader, Railroad Magazine, etc. Usual book trade discounts. KALMBACH PUBLISHING CO. PUBLISHERS OF THE MODEL RAILROADER MAGAZINE, MILWAUKEE 3, WIS. Dept. F We are model railroading headquarters -ASK US! Model Railroad Track and Layout - $1.00 20 Model Railroad Projects - - - $1.00 Operating a Model Railroad - - $1.00 Model Cars and Locomotives - - $1.50 Building a Model Passenger Train, $1.00 Please Mention Special Libraries When Answering Advertisements 34 SPECIAL LIBRARIES [January

LIBRARY BINDERS AND BOOKSELLERS NEWARK, NEW JERSEY Branch Office: 74 Oraton Street 580 Fiftb Avenue, New York Hempstead, L. I., New York RADEMAEKERS LIBRARY AND SCHOOL BINDINGS have won universal recognition because of durability and attractive appearance. THE BINDERY IS OLD: the binding methods are NEW,uptodate, practical. Prompt service is a specialty. Prices, samples, trained reprcscntativcs, await the summons of the librarians.

SPBCIAL SERVICJ%for Special Libraries We are prepared to supply our trade with almost any back numbered issue of Technical Magazines or Trade Journals. Send us your magazines for binding and kt us worry about your missing issues.

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C. PANDICK MANAGER NEW YORK- OFFICE NEW JERSEY DIVISION - PANDICK PRESS. INC. ARTHUR W. CROSS, INC. 22 THAMES STREFT 71-73 CLINTON STREET NEW YORK. N. Y. NEWARK. N. J.

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