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19Th April 2021 Videoconference Link PENTON MEWSEY PARISH COUNCIL 2021 Minutes of Meeting 19th April 2021 Videoconference link Councillors Clerk / RFO Members of the Public Kevin Briant Nanette Colbourne Paul Williams Heather Carrick Nicky Booth David Atkinson Rodney Bennett PLANNING FORUM: 001/21 The Minutes of the last meeting for approval The minutes were reviewed and approved 002/21 Declarations of Interest None 003/21 Planning applications received and circulated for review since last meeting: DMMO 1198 Stopping Up order for Public footpath and creation order 2021 CONFIRMED APPROVAL 21/00643/FULLN Leggatts, Chalkcroft Lane, Penton Mewsey Conversion of existing garage to form home office and gym NO OBJECTION 004/21 Planning applications to review: 21/00980/OELN 01.04.2021 TANGLEY Erection of 2 x new towers on the Andover-Amesbury Circuit Hatherden Farm (Land to The West of Chalkcroft Lane), Hatherden Lane, Hatherden, Andover Hampshire SP11 0HT Dalcour Maclaren On Behalf of Southern Electric Fay Eames 28.04.2021 Form B Application under section 37 of the Electricity Act 1989 for the installation of above ground electricity lines with a nominal voltage of 132 Kilovolts and erection of 2 new 132kV towers on the Andover-Amesbury Circuit to support an electricity connection at Hatherden Farm Solar Farm permitted under application reference 19/03043/FULLN NO OBJECTION 21/00979/LBWN Leggatts , Chalkcroft Lane, PROPOSAL: Replacement of two windows located on second floor on front elevation NO OBJECTION Version 1 page 1 PENTON MEWSEY PARISH COUNCIL 2021 005/21 Updates: 18/03172/CMAN No further updates have been received. 19/03043/FULLN. Solar Farm. Updates on the progress of the planning applications for the towers and relating to the archaeological dig are being received prior to any actual build taking place. PARISH COUNCIL MEETING: 030/21 Chairman’s Remarks & Requests for Absences. None 031/21 Minutes of the last meeting for approval The minutes were reviewed and approved. 032/21 Declarations of Interest None Items for discussion and/or consideration: 033/21 AGM meeting in May review Due to Government restrictions although the hall will be open for use, there can only be 6 attendees, therefore this meeting will not be open to the public to attend in person. There are audit requirements that need to be signed and approved prior to the audit taking place in June, therefore all PMPC members will attend. 034/21 Items for May Newsletter The Clerk requested submissions for the next Newsletter due in May. The decision was taken that we should defer the publication until after 17th May to allow hard copies to be circulated to the Parish/s. 035/21 PMPC Benches renovation The approval was given to go ahead with the quotation received to renovate the benches belonging to PMPC. These are: 1 x Penton Corner, 2 x Pond, 1 x Trinity Rise. A separate quotation for the benches owned by PRC will be forwarded to the Chairman. 036/21 PMPC Projects for 2021 Ongoing financials allow for a degree of spend this fiscal year. We have our reserve of £5k put aside. After annual costs and leaving an allowance, we can budget for approximately just under £3k of project spend. Suggestions put forward included a new solid notice board at the entrance to the recreation ground to replace the flimsy one in place. The Clerk will obtain quotations. The suggestion put forward to engrave the board in remembrance of Prince Phillip was agreed upon. The purchase of 2 x Union Flags was suggested. The Clerk will enquire of PRC and PCC if they require these. Version 1 page 2 PENTON MEWSEY PARISH COUNCIL 2021 037/21 Councillors Reports: Cllr Carrick requested a Welcome Pack for new residents. Cllr Briant will follow up with the resident at Penton Corner concerning the noise from the highway. The Clerk will escalate to both County & Borough Councils and request an update. The ownership of the old road is currently unknown. Cllr Briant thanked all residents who have offered to become TVBC community pickers and have collected their pickers and equipment. The benefits are already being seen in and around the village. Concern was expressed about the state of the highway, particularly Foxcotte Lane from beyond the village gates at Weyhill end to past the gates into Charlton. One particularly dangerous pothole has taken many months of reporting both online and to the County Councillor before any action has been taken. Thanks was given to Cllr Booth for checking and repair where necessary of the planting at Newbury Hill. The Clerk will ask Cllr Bennett to remove the dead branches that are placed on the edge of the highway. 038/21 Clerk Report: The Clerk reported that although advised otherwise, the gates at the private road were at times open. Members of the public have been seen walking around the units out of hours. The clerk will report to the Agent. The verge at the pond is in a very bad state. The drains are damaged and the verge eroded. The pumping station has been removed; however, the bollards remain. The Clerk will request removal. The drain damage will be reported and investigations made if kerbstone can be erected to avoid further damage to the verge. 039/21 Finance: The end of year audit recommended that evidence of payments and transactions was included within the minutes. These are stated below. All since the last meeting: Date Payment to Reason Amount £ 23 Feb Bulpitt Print Printing 68.00 08 Mar N Colbourne Re-imbursement for payment 39.96 made 10 Mar N Colbourne Re-imbursement for payment 43.20 made N Colbourne Re-imbursement for payment 32.99 made 12 Mar Elphtech Upgrade to web site 36.00 24 Mar S Nightingale Speed sign rental 236.58 24 Mar Quarley PC Lengthsman overspend 635.00 Version 1 page 3 PENTON MEWSEY PARISH COUNCIL 2021 The monthly Budget Statement and Bank reconciliation are being forward to the Chairman for approval and signature. The Bank Reconciliations for financials March and the end of the financial year are pasted below: PENTON MEWSEY PARISH COUNCIL BANK RECONCILIATION - PRO FORMA Name of Parish Council: Penton Mewsey Parish Council Month ending: 5th March 2021 Prepared by: Clerk Nanette Colbourne Balance per bank statements Current Account@ £100.00 Less any unpresented cheques: 5th February 2021 £0.00 £0.00 Reserve Account @ £9,718.59 No cash is taken within these Parish Accounts. Net Balances @ 5th March 2021 £9,718.59 The net balances reconcile to the Cash Book (receipts and payments account) for the year, as follows: CASH BOOK: Opening Balance @ 3rd April 2020 £4,721.10 Add Receipts from 5th March 2021 £13,245.98 Less Payments from 5th March 2021 £8,248.49 Closing balance per cash book (receipts & Payments) as at statement date above: £9,718.59 (must equal net balances above) PENTON MEWSEY PARISH COUNCIL BANK RECONCILIATION - PRO FORMA Version 1 page 4 PENTON MEWSEY PARISH COUNCIL 2021 Name of Parish Council: Penton Mewsey Parish Council Month ending: 31st March 2021 Prepared by: Clerk Nanette Colbourne Balance per bank statements Current Account@ £100.00 Less any unpresented cheques: 5th February 2021 £0.00 £0.00 Reserve Account @ £8,931.58 No cash is taken within these Parish Accounts. Net Balances @ 31st March 2021 £8,931.58 The net balances reconcile to the Cash Book (receipts and payments account) for the year, as follows: CASH BOOK: Opening Balance @ 3rd April 2020 £4,721.10 Add Receipts from 31st March 2021 £13,482.65 Less Payments from 31st March 2021 £9,272.22 Closing balance per cash book (receipts & Payments) as at statement date above: £8,931.58 (must equal net balances above) Any Other Business: (for information only) Next Meetings May 24th AGM July 12th August 23rd October 4th November 8th Version 1 page 5 .
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