Federal Register/Vol. 67, No. 123/Wednesday, June 26, 2002

Federal Register / Vol. 67, No. 123 / Wednesday, June 26, 2002 / Proposed Rules 43069 document published with two date permitting two additional electronic Although this proposed rule does not errors in the SUPPLEMENTARY records transfer methods, File Transfer address the format of electronic records INFORMATION section. This document Protocol (FTP) and Digital Linear Tape described in paragraph (d), NARA is corrects those errors. IV (DLTtape IV). NARA is introducing exploring the acceptance of formats DATES: The public meeting will be held these transfer methods to reduce the other than ASCII and EBCDIC as part of on July 26, 2002, from 9 a.m. to 5 p.m. media and shipping costs of electronic its E-Government initiative. Any Registration to attend the meeting must records transferred from Government proposed changes in this area will be be received by July 12, 2002. Submit agencies, improve record and file addressed in a separate rulemaking. written or electronic comments for integrity, and expand the options for Please submit Internet comments consideration during the meeting by transfer methods. This rule will affect within the body of your email message July 12, 2002. Government agencies transferring or as an attachment. Please also include permanent electronic records to the ADDRESSES: The meeting will be held at ‘‘Attn: 3095–AB03’’ and your name and the Natcher Auditorium, Bldg. 45, National Archives of the United States. return address in your Internet message. National Institutes of Health (NIH), DATES: Comments are due by August 26, If you do not receive a confirmation Bethesda, MD. Parking will be limited 2002. from the system that we have received and there may be delays entering the ADDRESSES: Comments must be sent to your Internet message, contact the NIH campus due to increased security. Regulation Comment Desk (NPOL), Regulation Comment Desk at 301–837– We recommend arriving by Metro if Room 4100, Policy and 1801. possible. NIH is accessible from the Communications Staff, National This proposed rule is a significant Metro’s red line at the Medical Center/ Archives and Records Administration, regulatory action for the purposes of NIH stop. 8601 Adelphi Road, College Park, MD Executive Order 12866 and has been reviewed by the Office of Management FOR FURTHER INFORMATION CONTACT: 20740–6001. They may be faxed to 301– 837–0319. You may also comment via and Budget. As required by the Doris Tucker, Office of Policy, Planning, Regulatory Flexibility Act, I certify that and Legislation (HF–27), Food and Drug the Internet to [email protected]. FOR FURTHER INFORMATION CONTACT: this rule will not have a significant Administration, 5600 Fishers Lane, impact on a substantial number of small Rockville, MD 20857, 301–827–7010. Jennifer Davis Heaps at telephone number 301–837–1801, or fax number entities because it applies only to SUPPLEMENTARY INFORMATION: In FR Doc. 301–837–0319. Federal agencies. 02–15208 appearing on page 41360 in This regulation does not have any SUPPLEMENTARY INFORMATION: NARA the Federal Register of Tuesday, June federalism implications. 18, 2002, the following corrections are currently accepts magnetic tape and made: compact-disk, read only memory (CD– List of Subjects in 36 CFR Part 1228 ROM) as transfer media for records 1. On page 41360 in the second Archives and records. column, in the eighth and ninth lines, scheduled for permanent retention in For the reasons set forth in the the Internet site is corrected to read: the National Archives of the United preamble, NARA proposes to amend http://www.fda.gov/oc/meetings/ States. DLTtape IV is a kind of magnetic part 1228 of title 36, Code of Federal barcodemtg.html. tape cartridge. NARA has only used Regulations, as follows: 2. On page 41361 in the first column, media-based transfer methods in the under II. Scope of Discussion, in the past, but has been testing other methods as well as additional media. With this PART 1228—DISPOSITION OF first sentence the date ‘‘June 13, 2002,’’ FEDERAL RECORDS is corrected to read: ‘‘July 26, 2002,’’. rule, NARA proposes the addition of 3. On page 41361 in the third column, FTP transfer methods and DLT transfer 1. The authority citation for part 1228 under IV. Transcripts, in the last media. continues to read as follows: FTP is a media-less transfer method sentence the date ‘‘June 28, 2002,’’ is Authority: 44 U.S.C. chs. 21, 29, and 33. corrected to read: ‘‘August 16, 2002,’’. that can be used to transfer electronic records. FTP operates by using special 2. Amend § 1228.270 by revising Dated: June 18, 2002. software located at the sending and paragraphs (a), (b), and (c) to read as Margaret M. Dotzel, receiving sites. This software, in follows: Associate Commissioner for Policy. combination with a telecommunications § 1228.270 Electronic records. [FR Doc. 02–16049 Filed 6–25–02; 8:45 am] network, provides the means for BILLING CODE 4160–01–S transferring electronic records. The (a) Timing of transfers. Each agency is agency may send any documentation in responsible for the integrity of the electronic format to NARA via FTP as permanent records it transfers on NATIONAL ARCHIVES AND RECORDS part of the transfer of the electronic physical media to the National Archives ADMINISTRATION records or through any other acceptable of the United States. For records method of transfer as specified in 36 transferred by a media-less method, 36 CFR Part 1228 CFR 1228.270. NARA works with the agency to ensure DLTtape IV cartridge tape is a high- integrity of the records during the RIN 3095–AB03 density magnetic cartridge tape that can transfer process. To ensure that Expanding Transfer Options for store up to 40 gigabytes of information permanent electronic records are Electronic Records on each cartridge. DLTtape IV tapes are preserved, each Federal agency must used by selected tape drive units transfer electronic records to NARA AGENCY: National Archives and Records produced by several companies. promptly in accordance with the Administration (NARA). DLTtape IV preparation will follow agency’s records disposition schedule. ACTION: Proposed rule. existing cartridge tape specifications. Furthermore, if the agency cannot Paragraphs (a) and (b) in § 1228.270 provide proper care and handling of the SUMMARY: This proposed rule will have been rewritten for clarity and media (see part 1234 of this chapter), or amend the regulations for the transfer of consistency with the new information in if the media are becoming obsolete and permanent records to NARA by paragraph (c) of the same section. the agency cannot migrate the records to VerDate May<23>2002 11:03 Jun 25, 2002 Jkt 197001 PO 00000 Frm 00025 Fmt 4702 Sfmt 4702 E:\FR\FM\26JNP1.SGM pfrm17 PsN: 26JNP1 43070 Federal Register / Vol. 67, No. 123 / Wednesday, June 26, 2002 / Proposed Rules newer media, the agency must contact If you are copying the . then, the stand- and documentation requirements NARA to arrange for timely transfer of record on . ard below applies. specified in paragraphs (d) and (e) of permanent electronic records, even this section. when sooner than provided in the DLTtape IV with a ISO/IEC 15307, Infor- (i) FTP file structure must conform to records schedule. DLT 4000 drive. mation tech- an 8.3 file naming convention and file nology—Data inter- directory structure as cited in ANSI/ (b) Temporary retention of copy. Each change on 12,7 agency must retain a second copy of any mm 128-track mag- NISO/ISO 9660–1990, American permanent electronic records that it netic tape car- National Standard for Volume and File transfers to the National Archives of the tridges—DLT 4 for- Structure of CD–ROM for Information United States until it receives official mat (20 GB native, Exchange. notification from NARA that the transfer 40 GB com- (ii) Permanent electronic records must be stored in discrete files, separate from was successful and that NARA has pressed, 1.5 MB/ sec). temporary files. All permanent records assumed responsibility for continuing DLTtape IV with a ISO/IEC 15896, Infor- must be transferred in files that contain preservation of the records. DLT 7000 drive. mation tech- only permanent records. (c) Transfer media. This paragraph nology—Data inter- (iii) When permanent electronic covers the transfer of permanent records change on 12,7 records may be disseminated through to the National Archives; it does not mm 208-track mag- other types of mechanisms (e.g., netic tape car- apply to the use or storage of records in magnetic tape, CD–ROM), the agency agency custody. See 36 CFR 1234.30 for tridges—DLT 5 format (35 GB native, and NARA will mutually agree on the the requirements governing the 70 GB com- most appropriate medium for transfer of selection of electronic records storage pressed, 5.0 MB/ the records to the National Archives and media for current agency use. The sec). will select the appropriate files for FTP agency must use only media that is DLTtape IV with a ISO/IEC 16382, Infor- transfer. Several important factors may sound and free from defects for transfers DLT 8000 drive. mation tech- limit the use of FTP as a transfer to the National Archives of the United nology—Data inter- method, including the number of States; the agency must choose change on 12,7 records, record file size, and available reasonable steps to meet this mm 208-track mag- bandwidth. NARA will retain approval requirement. The approved media and netic tape car- tridges—DLT 6 for- for appropriateness of FTP as the media-less transfer forms are open reel mat (40 GB native, selected mechanism for each scheduled magnetic tape, magnetic tape cartridge; 80 GB com- records transfer based on certain criteria Compact-Disk, Read Only Memory (CD– pressed, 6.0 MB/ (file size, FTP transfer rate, record ROM); and File Transfer Protocol (FTP) sec).

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