On Office of the Tahasildar, Rourkela

Home , Bondamunda, Jalda, Odisha, Panposh, Rourkela

INFORMATION SHEET

FOR

INSPECTION OF

HON’BLE MEMBER,

BOARD OF REVENUE, ODISHA, CUTTACK

OFFICE OF THE

TAHASILDAR, ROURKELA.

Information Sheet for Inspection of Member, Board of Revenue, Odisha, Cuttack on the Office of the Tahasildar, Rourkela.

Date of Inspection:- 1) Introduction: Rourkela Tehsil came into existence w.e.f. 1.1.2000 after being bifurcated from Kuarmunda Tehsil Vide Revenue Department notification No. 631919/ R dt.31.12.1999. The basic features of the Tahasil are as follows: This Tahasil comprises an Area: 84.04 Sq. Miles , Bounded by North – Koel River / Kuarmunda Tehsil, East- Bisra Tahasil, West-Lathikata Tahasil / Brahmani River and South: LathikataTahasil, having 48 No. of Villages, 10 No. of Police Stations (such as 1) Uditnagar, 2) Raghunathpal, 3) Tangarpali, 4) Bondamunda, 5) Chhend, 6) Plant site, 7) Sector-3, 8) Sector-7, 9) Sector-15 & 10) Sector-19 There are 05 No. of R I Circles functioning under this Tahasil, those are 1) Raghunathpali, 2) Koelnagar , 3) Panposh, 4) Civiltownship and 5) Tangarpali. Rourkela Tahasil has also a total cultivable Land of Ac.6584.02having all urban characteristics and non-irrigated nature as no Irrigation Project is available under this Tahasil. 2) Accommodation: The Rourkela Tahasil is functioning in its own building since Sept’ 2009 at Uditnagar, Rourkela. Prior to that it was functioning in Revenue Rest Shed at Uditnagar. 3) Incumbency: Sri Pradeep Kumar Sahoo, OAS(I)(S.B) is functioning as Tahasildar Rourkela since12.02.2014 and the Tahasildar, Kuarmunda was in charge of this Tahasil from 05.02.2014 to 11.02.2014 after transfer of Sri V.P.K. Ekka, OAS(I), Tahasildar relieved on 05.02.2014. This Tahasil is functioning with the following staff: a) Head Clerk -1 (one) b) Sr. Clerks- 2 (two) c) Jr. Clerks- 7 (seven) d) class-IV staff- 3 (three) e) Revenue Supervisor-1(one) (Sri G.B. Mangaraj, promoted to OSCS/ ORS Cadre), f) R.Is.- 6(six) g) Amins- 5 (five) h) ARIs- 3 (three) i) Data Entry Operator-1(one) and j) Process Server-1 (one) Besides the following posts are lying vacant in this Tahasil against the sanctioned post. Addl. Tahasildar1 (one), Jr. Clerk-1 (one), ARI.-2 (two), Chainman-2 (two) Class IV staff(peon) - 2 (two)and P.S.-3 (Three) . 4) Inspection Conducted by Higher Authority: The Details of inspection made by the higher authority to the office of the Tahasildar, Rourkela is as follows:

Sl. No. Name of the Inspecting Date of Date of release Date of submission of Authority Inspection of Inspection compliance to the Note Inspection Note 1 2 3 4 5 1 Sri Pravat KU. Lenka, 28.12.2010 17.01.2011 14.01.2015 OAS(s), A.D.M. Sundargarh, 2 Sri Bibhuti Bhusan 30.12.2011 31.12.2011 09.11.2012 Behera, OAS-1, A.D.M. Sundargarh 3 Sri Nikunja Sundaray, 25.07.2014 Not Released - IAS. Land Reforms till date Commissioner, Odisha, Cuttack

Since inception of the Rourkela Tahasil w.e.f. 01.01.2000 this office has been inspected by the A.D.M. Sundargarh only twice i.e. in the year 2010 and 2011. The compliance to the Inspection Note of the A.D.M. has been duly communicated to all concerned vide L. No. 327 dt. 14.01.2015 & No. 3884 dt. 09.11.2012 respectively. The compliance to the Inspection Note released on 17.01.2011 submitted in the 2nd week of January 2015 i.e. after lapse of 4 years. It is explained by the Tahasildar that he obtained a copy of the said Inspection Note from the Office of the A.D.M. Rourkela on dt. 12.01.2015 and submitted his compliance on 14.01.2015. In compliance to the observation of the A.D.M. in the Inspection Note the Registers have been maintained up-to- date except Grievance Register and Court Fees Register and those are opened w.e.f. 01.01.2015. Further it is also told that in the monthly meeting the R.Is. have been instructed to gear up the collection of Revenue in order to achieve the target so fixed. 5) R.T.I. Informations: The following staff is declared as Officers under Rule-3 of Odisha R.T.I. Rules 2005. Rule-3(1) - Sri G.B. Mangaraj, Revenue Supervisor, Public Information Officer. Rule-3(2) - Sri. S.K. Nayak, Head Clerk, Asst. Public Information Officer. Rule-3(3) – Sri Pradeep Kumar Sahoo, OAS(I)(S.B), Tahasildar Rourkela, 1st Appellate Authority. A) According to Rule 4-(1) of The Odisha Right to Information Rules, 2005 a citizen desirous of any information may apply for information in form “A” to the Public Information Officer, with the required fee in shape of Treasury Challan/ I.P.O. or cash as specified in the Scheduled under the appropriate head of Account. YEAR WISE RECEIPT OF R.T.I APPLICATION Rourkela Tehsil, Dist- Sundargarh Sl Year Application Application Balance Amount realized Reasons of No. pending at the disposed off In rupee pendency beginning of the year 1 2 3 4 5 6 7 1 2005 1 1 - 40 - 2 2006 29 29 - 804 - 3 2007 15 15 - 372 - 4 2008 46 46 - 1150 - 5 2009 70 70 - 1155 - 6 2010 104 104 - 1533 - 7 2011 90 90 - 380 8 2012 100 100 - 727 - 9 2013 82 82 - 740 - 10 2014 78 73 5 620 Total 615 610 5 7521

Details of pending RTI Applications

Sl. Number Date of Due date for Date of Applicant Subject of Reason for pending Remarks No. of Receipt of disposal Disposal Information Applicati the required on with Application date 1 2 3 4 5 6 7 1 34/2014 12.08.2014 11.09.2014 -do- vide L. Khetramoha Order passed in Due to non-traceable Information on Memo No.3578 n Rout Encro. Case of case record in the case record can dt. 15.09.2014 No.41/2001 Record Room not be given as per the decision passed in 2nd Appeal No.668/2012 2 37/2014 20.08.2014 19.09.2014 -do- vide L. Gangumani Certified copy of Due non-traceable of Information on Memo No. 3516 Gahir Mutation Case No. case record in the case record can dt.08.09.2014 918/1992 Record Room not be given as per the decision passed in 2nd Appeal No.668/2012 3 55/2014 13.10.2014 12.11.2014 -do- vide L. Dhiren Ku. Xerox Copy of Due non-traceable of Information on No.4067 Mohanty Entire Case Record case record in the case record can dt.16.10.2014 Of Mutation Case Record Room not be given as No. 244/1986 per the decision passed in 2nd Appeal No.668/2012 4 66/2014 28.10.2014 27.11.2014 No. information Umesh Copy of Lease Case Due non-traceable of Information on given to the Mohato No.1876/1974 case record in the case record can Applicant. Record Room not be given as per the decision passed in 2nd Appeal No.668/2012 5 77/2014 18.12.2014 17.01.2015 No. information Bijayaram Present status of Due date not over given to the Das, Adv. Encrachment Case Applicant. No. 145/1996 It is told that the information sought for by the applicant are related to the period prior to creation of this Tahasil. The case relates to its mother Tahasil, Kuarmunda. After bifurcation, the records have not been received from its mother Tahasil in full fledged. As per the provision, the applicant is required to be suitably intimated about the position within one month. The same has not been done It is held by the Hon’ble Odisha Information Commission, Bhubaneswar vide their judgment dt. 24.05.2013 in 2nd appeal case No. 668/2012 that where there are statutory Rules to provide certified copies under the provisions of Odisha Record Manual, the provision of R.T.I Act are not applicable. In the aforesaid cases, the certified copies are to be supplied under ORM. The applicant should have been intimated suitably within the period to apply in proper form prescribed in ORM for access certified copies. But the applicant has not been intimated. If the information sought for by the applicant not related to this office, the fact should have been intimated or the application should be transferred to the respective offices under intimation to the applicant. But in the above cases neither the applications have been rejected not transferred. Since it is badly delayed, steps should be taken to trace out the records and provide information to the applicant free of cost as laid down in the R.T.I, Act. The Tahasildar should hence forward see that appropriate action be taken to supply information to the applicant within the time specified in Rules, else denying the information with sufficient ground or transfer the application to appropriate authority under intimation to the applicant within the time limit. B) An appeal can be filed/ preferred by any person through Memorandum of appeal in form “D” before the 1st Appellate Authority who declared under Rule 7of the Odisha Right to Information Rule,2005 read with Sub-section (1) of Section 19 of RTI Act 2005. Details of Information on Receipt and Disposal of 1st Appeals under RTI

Sl. Year No. of Appeals pending No. of Appeals No. of Balance Reasons of Remarks No. for disposal at the received during the Appeals pendency, if beginning of the year Year disposed off any 1 2 3 4 5 6 7 8 1 2012 0 8 8 0 nil 2 2013 0 1 1 0 Nil 3 2014 0 9 9 0 nil

C) Any person aggrieved by the decisions passed by the 1st Appellate Authority declared under Sub-section (1) of Section 19 may prefer 2nd appeal before State Information Commission in form “E” under Rule 7(3) read with Sub-section (3) of Section 19 of RTI Act 2005. 2nd Appeal Filed before the Hon’ble State Information Commission One Sri Anand Nikhandia, S/o-Kangalu Nikhandia, At/P.O-Jhirpani applied to the P.I.O, Rourkela Tahasil on dt. 11.07.2013 to provide information on procedure adopted in Lease cases from 1st January, 2005 to 11th July, 2013. In response to his application, he was informed expressing inability to provide information in absence of specific case in which he required such information vide Letter No. 2204, dt.17.07.2013. Being aggrieved, the applicant had approached the 1st Appellate Authority. The case was registered vide No. 5 of 2013. The 1st Appellate Authority had issued a notice to him fixing on dt. 18.09.2013. Due to death of the A.P.I.O cum custodian of the Appeal case, the pendency of the 1st Appeal could not came to light. When the P.I.O received a notice from the State information Commissioner to appear in 2nd Appeal Case No. 2814 of 2013 filed by the applicant, he came to know about pendency of a Appeal case, but the same was not traceable. However the P.I.O appeared before the Hon’ble State Information Commissioner on the fixed date i.e. 21.01.2014. The Hon’ble State Information Commissioner after careful consideration of the submission of both parties observed that the detail information sought by the applicant necessitated verification of all the lease case records disposed of during the period 2005 to 2013, as the same was not available in a compiled form as submitted by the P.I.O. In the opinion of the Commission, Such an exercise to collect and compile information from voluminous records is not possible within the stipulated time period prescribed under the Act without hampering the normal office work. Apart from that Section 1 (f) of R.T.I, Act, 2005 clearly provides that the information desired by the applicant should be specific. Considered in this perspective, the response of the P.I.O dated 17.07.2013 cannot be faulted. Even though the P.I.O could not furnish the details of action taken by the First Appellate Authority, the applicant submits that he had specified the case records at the first appellate stage, but no information was provided even thereafter. In this connection, it is worth mentioning that the Commission, vide their orders dated 24.05.2013 in Second Appeal No. 668/2012 and 7 other cases, had held that where there are statutory rules framed to provide information, inspection and certified copies, recourse should be taken to access such information and copies under those reles and in such circumstances, provisions of the R.T.I Act are not applicable. Therefore the 0applicant, if he so desires, may seek the copies of records desired by him in respect of the specific lease cases mentioned by him, by filling proper application as per provisions under the Odisha Records Manual and access the desired information. With the above observation the Hon’ble State Information Commissioner disposed of the 2nd Appeal filed by the applicant Sri Nikhandia. 6) Information on Revenue Audit Reports Board of Revenue , Odisha, Cuttack has conducted Audits on this Tahasil up to the Year 2006-07 and released Audit Reports as mentioned against each:

Sl. Audited for Year of Audit Audit Report No. Date of release of Audit Report. No. the year 1 2 3 4 5 1 2004-05 2008-09 88/2008-09 Memo No. 988/ Audit dt.05.09.2012 2 2005-06 2010-11 117/2010-11 Memo No. 750/ Audit dt.20.07.2013 3 2006-07 2012-13 09/2012-13 Memo No. 330/ Audit dt.17.12.2014

A) Audit Report No.88/2008-09 for the year 2004-05, Total No. of Para-14

B) Audit Report No.117/2010-11 for the year 2005-06, Total No. of Para-13

C) Audit Report No.09/2012-13 for the year 2006-07, Total No. of Para-12

7) Information on A.G . Odisha Inspection Reports

All Details in Separate MS Word File (Information Sheet 1)

D) Audit Report No.88/2008-09 for the year 2004-05, Total No. of Para-14 Details of Audit done by the Board of Revenue for the year 2004-05 Year A.R. Pending I.R. Para in Details Gist of Compliance Report Reason for pending of No./ Para Audit Year 2004- 88/ The Audit on receipt account, Nizarat This is the summary of the entire audit Suggestion has been given in 05 2008- account including RI circles account of report which requires nothing to comply. the TC meeting held on 09 1 Rourkela Tahasil revealed that the amount 1.9.2014 & 2.9.2014 for of Misc appropriation , loss of revenue& closure of the para. recovery and amount held under objection.

Non-realisation of government Revenue for The Executive Officer, Rourkela The discrepancy on occupation of Govt. Land by the NAC ( CT) Municipality has submitted compliance on realisation need to be (at present Municipality ) Rourkela Rs. payment of Rs. 83,28,623/-against total verified with the accounts of 3 80,64,428/- against the total demand demand of Rs,1,36,62,102/- including E.O. Rourkela Municipality ofRs.1,36,62,102/- . interest of Rs. 27,30,949/- leaving a for compliance. balance of Rs. 53,19,228/- instead of RS.80,64,428/- as shown in A.R. Non-realisation of balance Revenue dues of An amount of Rs.88,85,862/- reported to Suggestion has been given in Rs 2,47,52,803.00 towards premium in 12 be realised against the Demand of Rs. the TC meeting held on Lease Cases from RRIT. 2,47,52,803/, On verification of available 1.9.2014 & 2.9.2014 for records and from the letter No. 3712 dt. closure of the para. 19.12.2012 of the RDA, Rourkela it is 4 ascertained that against the objection amount of Rs. 2,47,52,803/- an amount of Rs. 2,72,92,239/- has been collected towards premium and Rs. 1,07,14,756/- has been collected towards interest from RDA, Rourkela. Alienation case No 78/82. for realisation of Non-collection of balance amount of Not complied Premium, Ground Rent, Cess and Interest Rs.5,01,56,993/- out of Rs. 7,00,72,174/- 5 thereon from 1975-76 to 2008-09 from the Land Officer ,GRIDCO.( OPTCL) amounting to Rs.7,00,72,174/-. Non realisation of measurement fees of Rs The amount under objection of Rs 300/- Suggestion have been given 300/-. has been realised on Dated 26.08.2014. in the TC meeting held on 6 1.9.2014 & 2.9.2014 for closure of the para. Non realisation of revised CBWR of Rs. The demand on account of CBWR has Suggestion have been given 50,545.20 per year from 2003-04 to 2008- already been revised and the Register V-A in the TC meeting held on 7 09 in different villages under this Tahasil. of the concerned RI Circles of Bisra & 1.9.2014 & 2.9.2014 for Lathikata, Tahasil Offices. closure of the para. Loss of government Revenue due to wrong The amount under objection of Rs 69.10/- Suggestion have been given assessment of rent/cess amounting to Rs. has been realised vide MR No 705385 in the TC meeting held on 9 69/-only . Dated 26.08.2014. 1.9.2014 & 2.9.2014 for closure of the para. Less realisation of interest on certificate of The amount under objection of Rs 888.10 Suggestion have been given Rs 888.10. has been realised vide MR No 705386 in the TC meeting held on 10 Dated 26.08.2014. 1.9.2014 & 2.9.2014 for closure of the para. Realisation of less collection on Certificate No papers about realisation of Rs. 400/- is Suggestion have been given case No. 35/2001 of Rs. 400/- only against available in the case record in the TC meeting held on 11 principal amount of 630/- 1.9.2014 & 2.9.2014 for closure of the para. Loss of Revenue due to non-fixation of Rent Revised intimation slip incorporating the Suggestion have been given @ 1% of the Premium of Rs.289/- & Cess enhanced rent & cess has already in the TC meeting held on thereon amounting to Rs. 2124/- totaling to communicated to the concerned RI offices 1.9.2014 & 2.9.2014 for 12 Rs. 4953/- for incorporated in demand register for closure of the para. collection. After realisaton the para may be closed. This the details of Para from 3 to 13 , the This is the summary of the entire audit Suggestion have been given total revenue amount held up. Consequence report. As such nothing to comply. in the TC meeting held on 14 of entire Audit Report 88/200-09. 1.9.2014 & 2.9.2014 for closure of the para.

E) Audit Report No.117/2010-11 for the year 2005-06, Total No. of Para-13

Details of Audit done by the Board of Revenue for the year 2005-06 Year A.R. Pending I.R. Para in Details Gist of Compliance Report Reason for pending of No./ Para Audit Year 2005- 117/ Less realization of Application fee and The amount under objection of Rs 148/- Suggestion have been given 06 2010-11 process fees to the tune of Rs. 148/- has been realised vide MR No 705388 in the TC meeting held on 1 Dated 26.08.2014. 1.9.2014 & 2.9.2014 for closure of the para. Non realisation of measurement fees to the The amount under objection of Rs 360/- Suggestion have been given tune of Rs 360/- has been realised vide MR No 705389 in the TC meeting held on 2 Dated 26.08.2014. 1.9.2014 & 2.9.2014 for closure of the para. 3 Non-realisation of correct Royalty/ less On verification of the case records under Suggestion has been given in realisation to the tune of Rs. 35,157/- in objection it is ascertained that in Touzi TC meeting to close the Para different R.I. Circles on Minor Mineral Misc. (Quarry permit) case no. 1 but in the proceeding of the Concession Rules. Leakage of Govt. Revenue 16,18,22 & 23 of 2005-06. Although TC meeting the para has not in Touzi Misc. Cases. some persons has submitted application found place. Hence, action for quarry permit, they have not shown will be taken to regularsie any further interest in the matter and the matter. turned of to deposit the royalty DR & SR to take the permit. They have also not issued with any permit & transit pass and they had not lifted any minor mineral on those accounts. As the applicants are not issued with any permit & they have not lifted any minor mineral it is not possible to raise demand against them and collect the same. It is further ascertained that, in Touzi Misc. case no. 1/2005-06 to 15/2005-06 penalties are collected for unauthorized use of minor mineral in bricks making permit or lease of surface rent could not be assed for collection, on the other hand penalties are collected from them in all such cases which is around 30 to 60 times more than the objection amount on account of surface rent. As these are cases in which penalties are collected it is not possible at this belated stage to raise demand on account of surface rent which is much lesser than the penalty which was already collected from them. Consequence of Audit Par No. 1,2 & 3 above. This is the summary of the audit para 1, Suggestions have been given 2 & 3 and does not have the mention of in the TC meeting held on 4 any specific objection. 1.9.2014 & 2.9.2014 for closure of the para.

Cash book and Management of cash. There is no case of miss appropriation Suggestions have been given and short realisdation or loss of in the TC meeting held 5 government money. This para has 1.9.2014 & 2.9.2014 for already been updated in AR No closure of the para. 09/2012-13.

User fee cash Book. This is the cash book position as on Suggestions have been given 26.03.2011 and nothing to comply. in the TC meeting held on 6(i) 1.9.2014 & 2.9.2014 for closure of the para.

6(ii) Advance of Rs. 20,000/-may be physically Out of the objected amount of Rs. Suggestions have been given adjusted at an early date. 20,000/- an amount of Rs. 5000/- has in the TC meeting held on been recovered from Sri G.B. Mangaraj 1.9.2014 & 2.9.2014 for ,RS on dt. 4.6.2012 vide MR No. closure of the para. 2/362814 dt. 4.6.2012 , Rs. 5000/- has been recovered from Sri Debabrata Naik, Ex- Tahasildar vide MR No. 5/362980 dt. 23.08.2012 & Rs. 10,000/- has also recovered from him vide MR No. 5/362984 dt. 28.8.12. hence the advance of Rs. 20,000/- has been fully adjusted. 6(iii) Cash of Rs. 52,000/- The amount has already deposited in the Suggestions have been given SB account. in the TC meeting held on 1.9.2014 & 2.9.2014 for closure of the para. 7 Cancelled bill of Rs 1289/- This bill was cancelled and not yet Suggestions have been given drawn due to want of allotment and in the TC meeting held on some other objection by the treasury. 1.9.2014 & 2.9.2014 for The bill is submitted herewith for closure of the para. verificatioon. As there is no loss of government money .. 8 Energy charges. As per rule 114 of Orissa Neither rule 114 of service code nor the Suggestions have been given service Code and appendix D of OGFR Vol-I OGFR prescribes recovery of 50% of in the TC meeting held on Revenue field staff to the tune of Rs 8682/- energy charges from his in respect of the 1.9.2014 & 2.9.2014 for Res- office provided to them. Moreover closure of the para. commercial rate electricity charges is being imposed on government offices which is more than the double of the consumer connections. In the absence of enabling order of government recovery of energy charges from RIs is not only arbitrary, but also become a cause of demoralising government servant.

9 Permanent Advance of Rs 1000/- The permanent Advance amounting Rs Suggestions have been given 1000/- has not yet drawn due to want of in the TC meeting held on circular under reference. The mother 1.9.2014 & 2.9.2014 for Tahasil could not also provide the same closure of the para. for reference. Steps is being taken to collect a copy of the Go from district office and after obtaining the Go the amount will be drawn from treasury. As the amount has not yet drawn from Treasury and there is no miss- appropriation or otherwise made. 10 Suggestions have been given This is the summary of the audit report Consequence of entire Audit Report from in the TC meeting held on and does not have mentioned of any para 5 to 9 1.9.2014 & 2.9.2014 for specific objection. closure of the para.

13 Suggestions have been given This is the summary of the Para 11 & 12 in the TC meeting held on Consequence of Audit Par No.11 & 12 of this audit report 1.9.2014 & 2.9.2014 for closure of the para.

F) Audit Report No.09/2012-13 for the year 2006-07, Total No. of Para-12

Details of Audit done by the Board of Revenue for the year 2006-07 Year A.R. Pending I.R. Para in Details Gist of Compliance Report Reason for pending of No./ Para Audit Year 2006- 9/2012- 1 Suggestions have been given 07 13 The amount under objection of Rs 645/- Loss of Revenue due to less computation of in the TC meeting held on has been realised vide MR. No. 705390 interest to the tune of 645/- 1.9.2014 & 2.9.2014 for Dated 26.08.2014. closure of the para. 2 Non - realization of user fees. Upon verification of user fee cash book Suggestions have been given and Misc. certificate register it is in the TC meeting held on ascertained that except Residence 1.9.2014 & 2.9.2014 for certificate, Software was not provided closure of the para. for any other certificate and as such certificate are granted manually . As user fees are meant for issue of computerised certificate granted manually. As all the user fees collected for issue of computerised certificates are provided MRs and as all these amounts have already properly accounted for in the concerned cashbook and there is no misappropriation on this score. 3 Non realisation of Royalty. On check of On verification of the case record it is Suggestions have been given OMMC case No 37/06-07 ascertained that even though Mr D Tiga in the TC meeting held on has applied for quarry permit and 1.9.2014 & 2.9.2014 for accordingly he has been asked to deposit closure of the para. Rs 3600/-. He did not turn and therefore he has not issued with the permit. He has also not issued with any transit pass. which is evident from the concerned register. When Mr Tiga has not issued the permit and he has not lifted sand raising demand against him is not just & proper. 4 Loss due to less realisation of conversion There is no case of less realisation of Suggestions have been given fees/ rent/ cess.to the tune of Rs209286/- conversion fees reported in the audit in the TC meeting held on para. The short assessment of Rent and 1.9.2014 & 2.9.2014 for cess has been corrected and revised closure of the para. intimation slip incorporating the enhanced rent & cess has already communicated to the concerned RIs and the same has already incorporated in demand register through Register III-A of the concerned RIs and Register- 1 of this Tahasil office. 5 Non production of case records and registers. All the 747 encroachment cases has been Suggestions have been given submitted to the present audit party for in the TC meeting held on verification which is under progress. 1.9.2014 & 2.9.2014 for closure of the para.

6( a ) Physical verification of Cash. Cash amounting Vouchers towards advance amounting Rs Suggestions have been given Rs 129201.47 was verified. Voucher 250000/- given to Sri G.B. Mangaraj for in the TC meeting held on amounting Rs 1200/- purchase of relief materials has already 1.9.2014 & 2.9.2014 for obtained and the same has already closure of the para. accounted for in the cash book produced to the present Audit for verification. Regarding advance of Rs 10000/- given to the then Tahasildar out of available cash is spent by him towards legal expenses and the voucher to that effect has been given by the Government Advocate. But due to want of allotment it could not be drawn and advance could not be adjusted as yet. However the voucher is submitted herewith for verification. 6(b) As per bank statement of C/A No. Rs. 1 lakh was booked for payment of Suggestions have been given 10950361959 (SBI, Uuditnagar) there was input subsidy on 10.02.2011 but the in the TC meeting held on an account of Rs. 27,52,102.42 in current expenditure made has not been shown 1.9.2014 & 2.9.2014 for account while the Cash Book was showing on till 25.5.2012 and it has been reflected closure of the para. Rs. 27,58,102/- C/A so there was less in the cash book on dt. 7.8.2012. As all amount in CA amounting to Rs. 5999.58 then the payments are made through A/C the cash Book. payee cheque 6( c ) The user fee cash book closed on 25.05.2012 Out of the objected amount of Rs. Suggestion have been given with CB of Rs. 2,58,574.32 out of the above 70,000/- an amount of Rs. 50,000/- has in the TC meeting held on amount an amount of Rs. 1,88,134.32 was been recouped from SR VII of main cash 1.9.2014 & 2.9.2014 for kept in S.B.I. A/C.Rs. 70,000/- is to be Book on dt. 9.12.13 of Rs. 5,000/- has closure of the para. realized from the concerned employees been recovered from Sri G.B. Managaraj, taken advance. RS on dt. 4.6.2012 vide MR No. 2/362814 on dt. 4.6.12, Rs. 5,000/- has been recovered from Sri Debabrata naik, Ex- Tahasildar vide MR No. 5/362980 dt. 23.8.2012 & Rs. 10,000/- has also recovered from him vide MR No. 5/362984 dt. 28.8.2012. Hence, the advance of Rs. 70,000/- has been fully adjusted . 7 Short credit in user fees Cash Book. On a The amount under objection of Rs 190/- Suggestion have been given check of MR No 362815 dated 04.06.2012 has already realised and the MR No in the TC meeting held on amounting to Rs. 190/-. 362815 dated 04.06.12 has seen by the 1.9.2014 & 2.9.2014 for Audit which reveals from the Audit closure of the para. report. As such there is nothing to comply and this para. 8 Excess consumption of HSD. As per The GO under reference has fixed the Suggestion have been given instructions communicated by Board. monthly ceiling of 120 Ltr of HSD for the in the TC meeting held on Tahasildar. And there was no mention of 1.9.2014 & 2.9.2014 for daily ceiling of 3 Ltr per working day. As closure of the para. per the said GO there was only 1 Ltr Excess consumption of HSD. HSD is being consumed for running the vehicle for frequent law and order, Misc inquiry and court cases and it is for government work and in public purpose. 9 Stock entry wanting. On a check of Stock entry has already been made in all Suggestions have been given contingent Voucher Register. the vouchers and the same is submitted in the TC meeting held on herewith for verification. 1.9.2014 & 2.9.2014 for closure of the para.

10 Loss of Revenue due to less collection of The objected amount relates to fine and Suggestions have been given interest. penalty and not the Royalty as envisaged in the TC meeting held on in OMMC Rule. As such rate of interest to 1.9.2014 & 2.9.2014 for be charged on the delayed payment shall closure of the para. be 12 %, so the objection on account of the provisions of rule 64 of OMMC Rule is not applicable in this case . It is to be further submitted that the RI of Jalda & Bondamunda has already retired from Govt. Service and those circles are transferred to newly created Lthikata & Bisra tahasil respectively. In view of above submission it is not possible to collect such dues either from the person concerned or from the retired Govt. servant. 12 Consequence of entire Audit Para from 1 to This is the summary of the audit report Suggestions have been given 11 and does not have mentioned any in the TC meeting held on specific objection. 1.9.2014 & 2.9.2014 for closure of the para.

7) Information on AG Audit (Inspection report) of Odisha Bhubaneswar

Year I.R. Pending I.R. Paras in Detail Gist of Compliance Reason for pending No. Para

for the year from 1999-00 to 2011-12 1999- 58 2 The IR & cases relating to Kuarmunda Tahasil. But the Ir 2000 has been forwarded to this Office for compliance . But

Blockage of Govt. revenue to the not sending the case record inspite of request vide this

tune of Rs. 2.24 crores towards office letter no. 2130 dt. 7.8.2006 & reminder letter no. Relates to

water rate from Industrial Units. 5901 dt. 31.12.2014. Tahasil Kuarmunda. 3 Indo English medium School has been intimated vide this office letter no. 1127 dt. 21.4.09, 2131 dt. 7.8.06 & 2160 dt. 7.6.2012 for payment of Ground rent of Rs. 2.08 Short-Realisation of premium/GR lakhs. But no reply is yet been received. However, fresh and interest amounting to Rs. 2.08 notice is being issued separately vide No. 5892 dt. Due to non lakhs. 31.12.2014. of demand amount. 4 Tahasildar, lathikata/Bisra/Kuarmunda has been Non- Realisation of Royalty intimated to comply the Audit objected amount Rs. 2.01 amounting to Rs. 2.01 lakhs from lakhs from Sairat Sources vide this office letter No. Relates to Tahasil sairat Sources. 5888 dt. 31.12.2014. Kuarmunda. 6 The GM, IDCO & Principal Gandhi Mahavidyalaya have Blockage of Govt. Revenue due to been intimated to pay GR/Cess etc .vide this office letter non-finalisation of lease/ no.1838 dt. 28.5.2010 & 1838dt. 28.05.2012. But no alienation cases No. 71/82 and acton has been taken by them to close the para. 31/83 to the tune of Rs 37.93 However, reminder has been issued vide this office Due to non lakhs. letter No. 5890 dt. 31.12.2014. of demand 2000- 46 2 Short assessment / realisation of The Regional Director, ESI, Corporation, Bhubaneswar & 2001 Revenue of Rs. 3,49,77,976/- on Executive Engineer, EHT(M) Division, Rourkela have alienation of Govt. land. been request to deposit Rs. 3,20,48,835/- &Rs. 15,97,109/- respectively vide this office letter No. 2070 dt. 13.10.2000,No.216dt. 22.1.2002 & No. 5894 dt. 31.12.2014 & No. 215 dt. 22.1.2002 & No. 5896 dt. 31.12.2014 respectively. But no reply from the above organization has been received till date. Due to non payment of demand 3 The details shown in the Annexure has not been Due to non enclosed in the IR . It has been intimated to AG, Odisha Non- Realisation of premium of Rs. receipt of Annexure vide this office letter No. 5898 dt. 31.12.2014 to send a 9,64,460/- for conversion of from AG, Odisha,the copy of Annexure C. Agriculture Land for non compliance has been agricultural purpose. held up. 4 The details shown in the Annexure- D has not been Due to non enclosed in IR for which the SR. Audit Officer, AG Odisha, receipt of Annexure Bhubaneswar has been requested to send a copy of the from AG, Odisha,the Annexure -D for compliance of the para vide this office Non realisation of Revenue on compliance has been letter No. 5899 dt. 31.12.2014. Lease of sairat Sources. held up. 2005- 3 2 As per the information of Deputy Collector, Audit cell 2006 Short realisation of premium to Collector, Sundargarh the IR 3/05-06 was closed vide the tune of Rs. 1,27,389.00 his office letter no. 174 dt. 30.10.2014. I R Closed. 2005- 72 2 The Govt. in R&DM, Deptt. have sanctioned the 2006 alienation of Govt. land Ac. 134.070 dec in favour of As the BPUT BPUT free of premium but on payment of Ground Rent authority &Cess. Notice has been issued to the Registrar, BPUT to deposited the demand deposit Rs. 3,64,13,412/- @ GR Rs. 13,40,700/- & Cess issued vide this office Loss of Interest amounting to Rs. Rs. 10,05,525/- yearly . But the demand has not been No.155 dt.17.2.14,812 9.01 crore together with non- paid till date the by the BPUT Authority. dt.1.3.2014, 1858 dt. realization premium etc. Rs. 53.03 21.5.2014, 4235 dt. crore. 24.10.14 2006- 84 3 Demand notice has been issued vied this office letter no. 2007 2032 dt. 25.7.2007. 98 dt. 11.1.2010 & 1710 dt. 14.5.2012. In response to the above correspondence the SAIL authority has submitted his reply that in none of the sublease cases pointed out by the Audit Officer, Govt. The RSP authoirty has Of Orissa, there was any delay in payment of Govt. Share intimated that there and request to close the matter. was no delay in Loss of Revenue due to non-levy of payment of Govt. interest from SAIL (RSP) Rs. 1.63 share and requested crore. to close the matter. 4 OSHB Land ( Interest Components 1.87 crores). This Land Officer, OSHB, Bhubaneswar has been intimated the objection of Audit and request to deposit the amount vide this office letter no. 96 dt. 8.1.2010, 1713 dt.14.5.2012 , 2052 dt. 1.6.2012&664 dt. 23.2.2013.But till date no compliance has been received from the Due to non Loss of Revenue due to assessment OSHB, Bhubaneswar. However, fresh notice have been deposit of required / non-realization of premium , issued to the Secretary, OSHB, Bhubaneswar vide this dues by the OSHB, the ground rent, cess and interest etc. office letter No. 4623 dt. 15.11.2014 & 5016 dt. compliance has been for OSHB Rs. 1.87 crore 9.12.2014. held up. 5 RDA Lease Interest Components 1.13 crores. Chhend Non- realisation of interest Ac. 51.300 res. The Secretary, Rourkela Development amounting from Rourkela Authority, Rourkela has been intimated the objection of Development Authority Rs. 1.13 Audit vide this office letter no. 20 dt. 19.01.2011, 1707 Due to crore and loss of revenue due to dt. 14.05.2002, 2055 dt. 1.6.2012 & 703 dt. 27.2.2013. non receip non-demand of rent, cess and But till date no compliance has been received from compliance from the penalty Rs. 45.84 lakh (Lease Case Secretary, Rourkela Development Authority, Rourkela. RDA, the para is No. 33/83) pending. 6 E.O. Rourkela Municipality (13 Lease Case Rs. 1,85,86,518) The E.O. Rourkela Municipality has been intimated regarding the objection of Audit vide this Action Loss of revenue due to non- office letter no. 4318 dt. 12.12.2012 & 709 dt 27.2.2013 is being taken to settlement of alienation case in for submission of compliance, but till date no make re favour of E.O., Rourkela compliance is yet received. for paymen Municipality Rs. 1.86 crore. objected amount. 7 Rent, cessRs. 3.93 crores. The objection Audit has been Non- realisation rent, cess and transferred to the Tahasildar Lathikata for necessary The Para interest etc from IDL chemical ltd. compliance vide this office letter no. 1716 dt. relates to Tahasil Rourkela Rs. 3.93 crore. 14.05.2012. Office, Lathikata 8 Non- realization of Ground rent, Jai Hanuman Samty.( Lease Case No. 1/95) Back rent cess and interest from Jai and back cess from 1996-97 to 2005-06 with interest Hanuman Samity Charitable Trust Rs. 12,85,470/- up to date rent and cess has already Rs. 12.85 lakh ( Lease Case No. collected from them . In the mean time up to date 1/95) interest due has been communicated to them and they The Committee have deposited Rs. 1,27,428/- leaving a balance of Rs. has committed to 3,00,000/- which they have committed to pay within deposit entire amount 2014-15 as such this para may be closed. by the end of this financial year ie. 2014-15. 9 Un- authorised manufacturing of bricks. Rs 9.88 lakhs Suggestion has been relating to Royalty, Water Rent & Penalty has been given in TC meeting imposed in all cases and amount realised. As such this held on 1.9.14 & para may be closed. 2.9.14 for dropping of Non- realization of Royalty, water the rent and penalty in un-authorised para. But no manufacturing of bricks- Rs. 9.88 intimation is received lakhs. yet. 2007- 72 2 The Secretary, Rourkela Development Authority, 2008 Rourkela has submitted their compliance which is, "Rourkela Development Authority is in possession of the land in the year 1988 as per report the Audit . The coverage of the building area is 51.5% on the basis of prevailing rules at the time. The premium on 65% of the building area has been charged on the decision taken by the Expert's Official Committee on 29.10.2003 that cannot be levied on RDA because RDA is in possession of land prior to the decision. The premium amount fixed by Rev. Deptt. is collected from the individual allottes by RDA. The lease deed has already been executed & the amount has already been fixed for the allottees. The realization of the extra amount as pointed out by the Audit is difficult by the RDA. The legal compliance will arise for RDA level for the extra amount." Export Loss Govt. revenue due to short Further, the Secretary has requested that," The official commi levy of Premium etc. to the tune of extract copy of the Expert's Official Committee may report has not been Rs. 83.15 lakhs. please be sent to his office for taking further action." received. 4 Cases detailed are not mentioned in the IR for verification . However from verification of the present pending list it is ascertained that there is only four cases relating to the year 2003-04 involving area of Ac. 2.09 pending due to non deposit of premium by the concerned applicants. As disposal of cases is a regular process the collection of premium will be made consequent upon disposal of cases. In all these pending cases demand has already been communicated to the This para may concerned RIs & applicants and upon collection of please be treated as Non- realization of Govt. revenue premium all these cases will be closed. This para has close as the same has of Rs. 1.72 lakh towards settlement already updated in at para 5 of IR No. 55 of 2011-12. been dealt vide IR No. of OLR cases. This may be closed. 55 of 2011 2008- 66 4 All the 38 Nos of OLR cases records have been instituted 2009 basing on the report of Revenue Inspectors. Demand Notices have been issued to all the Recorded Tenants to deposit the conversion fees. Out of 38 cases conversion fee has been realized in 24 cases and ROR corrected leaving a balance of 14 cases. As disposal of cases is a This para may regular process and majority of cases has already please be treated as Blockage of Revenue due to non- cleared & this para has been updated at para 5 of IR No. close as the same has finalisation of conversion cases - 55 of 2011-12. This para may be closed. been dealt vide IR Rs. 5.37 lakh. 55 of 2011 2 Loss of revenue due to non As per the information of Deputy Collector, Audit cell settlement of Sairat Sources Rs. Collector, Sundargarhpara 2 was closed vide his office 10.93 lakh. letter no. 174 dt. 30.10.2014. Para 2 Closed. 3 As per the information of Deputy Collector, Audit cell Short realization of Conversion fee Collector, Sundargarhpara 3 was closed vide his office amounting to Rs. 9.81 lakh. letter no. 174 dt. 30.10.2014. Para 3 closed. 2009- 46 2 The Land-Cum- Administrative Officer, Orissa State 2010 Housing Board , Plot No. A/32 Unit No.III, Bhubaneswar has been intimated to take action for compliance on the objection raised by Audit vide this office letter no. 3351 dt. 7.12.2011 and No. 226 dt. 19.1.2012, No. 2045 dt. Non-realization of Govt. dues 1.6.2012, No. 2390 dt. 30.6.2012 & No. 2725 dt. towards GR, Cess& Interest from 27.7.2012. Till date no reply towards payment has been No reply Odisha State Housing Board received from OSHB. has been received (OSHB) Rs. 160.00 crore from OSHB Authority. 3 The Secretary, Rourkela Development Authority, Suggestion Rourkela has been intimated regarding the objection of has been given in TC Audit vide this office letter no. 224 dt.19.1.2012 . The meeting held on 1.9.14 Secretary, RDA, Rourkela has deposited Rs. 23,73,872/- & 2.9.14 for dropping Non-realisation of Ground rent only vide Cheque bearing No. 435425 dt. 11.3.2013 & of the ,cess and interest from Rourkela No. 848961 dt. 11.3.2013. Therefore the para may be para. But no Development Authority (RDA) Rs. dropped. intimation is received 23.47 lakh. yet. 4 The matter has been taken up with RSP and they have submitted their reply vide their letter no. 3245 dt.28.11.2011 from the available records and the reply of RSP it is ascertained that the Rent &Cess etc. In respect of the lands given to RSP has been finalised in 2006-07 after a number of discussion and consultation and with the approval of high level committee and the Govt. , ADM, Rourkela has finalised the annual demand in respect of rent &cess at Rs. 18895531/-( 10797446+8098085) and the demand there of has been communicated to them on dated 08.01.2007. RSP has cleared the dues accordingly and they had also paid the revised demand 1.6.2001. Pending finalisation of the above demand RSP has also deposited @ Rs. Suggestion 12500000/-per annum towards Rent &Cess. As the has been given in TC demand has been finalised in 2006-07 for its meeting held on 1.9.14 retrospective effect an also been collected , after a lot of & 2.9.14 for dropping Loss of Govt. Revenue rs. 1.55 consultation approval for not to insisted upon to collect of the crore due to non imposition of interest . Further as RSP is a Govt. Organisation their para. But no interest on arrear land Revenue of submission may also be considered and this para may intimation is received RSP, Rourkela be closed. yet. 5 Blockage of Govt. Revenue Rs. As per the information of Deputy Collector, Audit cell 43.53 crores due to non Collector, Sundargarhpara5 was closed vide his office finalisation of objection Lease letter no. 174 dt. 30.10.2014. case. Para 5 closed. 2010- 32 2 The lease case no. 1/2009 & 2/2009 instituted in favour 2011 of VigyanBharati Charitable Trust, Sheednagar, Bhubaneswar for Estt. Of Medical College & Hospital at Rourkela which have not yet been sanctioned by the Govt. Of Odisha. In the meantime the lease case no. 1/2009 has been objected by the Secretary, RDC(ND) Sambalpur and sent to this office for compliance of objections .Lease Case No. 2/2009 is pending at the level of Board of Revenue as revealed from the Memo No. 1845 dt. 8.12.2010 of Secretary, RDC(ND) Sambalpur. Further it is revealed from the memo no. 1211 dt. 22.5.2012 & No. 1215 dt. 22.5.2012 of Joint Secretary, Board of Revenue Odisha , Cuttack that the Lease Case NO. 1/2009 & 2/2009 instituted in favour of VigyanBharati Charitable Trust, Sheednagar, Blockage of Govt. Revenue due to Bhubaneswar have sent to Govt. Of Odisha in Revenue Sanction of Lease non-realization of advance &Disater Management Department for sanction of has not been received possession- Rs. 265.64 lakhs Lease. yet. 3 Revenue Inspector of this Tehsil have been directed to collect the Ground rent as assed by the Audit during the Loss Govt. Revenue due to non- current financial year vide this office letter no. 501 dt. raising of Demand Rs. 25,285/- 19.2.2013, No. 622 dt. 23.2.2013. 4 There is no short levy in the matter. The rate of royalty Suggestion applicable in 2008-09 is Rs. 50.60 per cum of has been given in TC stone/pebble and royalty has been collected as per rule. meeting held on 1.9.14 There is no short realisation as such this para is & 2.9.14 for dropping misconceived and therefore it may be Closed. of the Loss of Govt. Revenue due to short para. But no levy of Royalty & Surface rent on intimation is received temporary quarry - Rs. 18,060/- yet. 2011- 500 2(D) Reconciliation of accounts are being taken up at the time Suggestion 2012 of annual Saltamami work. As per the observation of the has been given in TC Audit it will taken up in periodical intervals hence meeting held on 1.9.14 forward. As it does not involve any retention or & 2.9.14 for dropping misappropriation of Govt. fund, this para may be closed. of the Non reconciliation of remittances para. But no made into treasury with treasury intimation is received records. yet. 2 As per the information of Sr. Audit Officer/GSA (V) para Closed vide 2 was closed vide his office letter no. 455 dt. 22.07.2013. Letter No. 455 dt. 22.7.13 of Sr. Audit Cash Book Management of cash. Officer, GSA(V) . (B) As per the information of Sr. Audit Officer/GSA (V) para 2(B) was closed vide his office letter no. 455 dt. Closed vide 22.07.2013. Letter No. 455 dt. Mode of keeping the closing 22.7.13 of Sr. Audit Balances. Officer, GSA(V) . 2011- 55 2 The MD,IDCO (P&A) Bhubaneswar has been intimated 2012 regarding the objection of Audit vide this office letter no. 637 dt. 25.02.2012. Besides, the Govt. Revenue & DM The Deptt. ,Odisha, Bhubanswar has returned the CR No. Case recods have been 4/08 with certain objection which has been received submitted to proper Inordinate delay in regularization from the Collector, Sundargarh vide his letter. For quarter for sanction. of alienation case no. 4/2008 compliance of objection is in progress. The CR will be But till no sanction (IDCO)STPI led to non collection of submitted to the proper quarter as soon as possible . order has been Govt. Revenue for Rs. 36.83 crore. received. 3 The General Manager ( Town Service) SAIL, Rourkela Steel Plant, Rourkela was informed regarding objection of Audit vide this office letter no. 639 dt. 25.2.2012 & Reminder No. 1192 dt. 2.4.2012. In response to the objection the Sr. Manager )Town Services) has intimated his replay which is as under ,” In this connection, we would like to inform you that there is no surplus land with RSP. The vacant land are kept reserved for utilization due to future expansion of RSP to 7 M.T. and there after 10M.T. plant from present level of ensuring expansion of 4.5 M.T. and also Township purpose accordingly. Further , we would like to mention that the Collector & District Magistrate, Sundargarh has issued a show cause notice dated 19.8.2008 to RSP in the matter. We have submitted our reply to the said notice on 18.9.2008 to the Collector & District Magistrate, Sundargarh. The copies of reply and annexure are also enclosed for your ready reference. As RSP is a Govt. Entity their submission as above may be considered and this para Suggestion of has Non resumption Ac. 4879.805 of may be closed. been given to drop surplus land/untilized land by the para. But no Rourkela Steel Plant, SAIL worth of communication is Rs. 1612.10 crore Ac. 4856.085. received. 4 The objection of Audit has been intimated to RDA vide In the meantime the this office letter no. 1405 dt. 18.04.2012,1782 Secretary, RDA has dt.16.05.2012 & 2365 dt. 27.06.2012 but no action had requested to cancel been taken for deposit the amount for which a Demand the alienation Notice has been issued to deposit Rs. 4,29,89,956/- vide proposal and return this office letter no. 2681 dt. 23.07.2012. In response to the amount of Rs. the above demand notice has been issued to the 20.00 lakh Secretary, RDA, Rourkela . .Accordingly, the Lease Case No. 1/2007 has been submitted to the ADM, Rourkela for taking further action at his end vide this Short realization of premium cess, office letter No. 3267 ground rent, incidental charges dt. 28.8.2014 & No. and interest on alienation case no. 324 dt. 13.1.2015.But 1/2007 from Secretary, Rourkela till date no Development Authority- Rs. 4.29 confirmation has been crore. received. 5 Demand notice in form no. 28 has already been issued to Suggestion has the RIs to collect fees from raiyat to deposit conversion been given in TC fee, Ground rent @ 1% of conversion fee, cess &N. cess meeting held on 1.9.14 as required. Action is being taken to realize the amount & 2.9.14 for dropping of objection . As such this para may be closed. of the Bloackage Revenue due to non- para. But no finalisation of OLR 8 (A) cases intimation is received amounting to Rs. 2,59,313/- yet. 6 The Tahasildar Rourkela has no Jurisdiction under the provisions of OPLE Act to take up eviction proceeding in the Municipality area vide GO 696/R&DM dated Suggestio 09.01.2014. As the encroachment cases under objection been given in TC are coming within the Rourkela Municipality area, these meeting held on 1.9.14 are transferred to the court of the Sub-Collector cum & 2.9.14 for dropping Eviction of encroachers from Estate Officer, Panposh for eviction of the encroachment of the encroached land measuring Ac. vide this office letter on dt.28.08.2014 . As such this para para. But no 1.028 which land value Rs. 53.78 may be closed. intimation is received lakh. yet. 7 Show cause warrant of arrest notice should be issued to the Cdr for close the pending certificate. Pending certificate cases of Rs. Cases. 25,00,547.

N.B. The IR No. 65/93-94 & 91/95-96 appears not to have been received in this Tahasil.The Deputy Collector, Audit Cell Collectorate, Sundargarh has been requested to send the copies of the IRs for taking further necessary action at this end.